Abstract

Introduction

Timely participant or collaborator recruitment is a major challenge in launching a large, multi-centre study. One eight-year review noted that only 31% of multi-centre randomised controlled trials achieved their original recruitment targets in a timely manner [1]. Non-completed studies can delay the introduction of new healthcare interventions or increase the time in which the population is exposed to a suboptimal treatment [2]. Delays in recruitment may also increase financial costs [3], which risks biasing investigators and funders towards smaller more rapidly delivered studies instead of longer term projects.

Engaging with clinicians or patients to stimulate participant recruitment can be difficult. Clinician involvement can be hindered by issues such as time limitations, loss of professional autonomy, concern for patients, or a perceived lack of rewards and recognition [4,5]. Patients may be worried about the inconvenience, costs, or uncertainty of treatment, with some having a particular preference to receiving (or not receiving) the treatment [4,5]. These factors can be compounded in both groups by a lack of awareness to study opportunities. While patient recruitment has been the topic of extensive previous study, the area of clinician engagement is less well understood.

Previous studies have proposed social media as a potential new modality for study promotion and recruitment [2,6–8] and have highlighted the reduced costs associated with this novel approach. With Facebook and Twitter having over one billion users each and YouTube having over 645 million users [9–11] many individuals access such platforms on a daily basis. Studies investigating social media uptake specifically within the medical profession have reported usage rates of between 13–47% amongst doctors [12] with 48% of all users logging on to use Facebook on any given day [10]. This has made social media a potentially valuable resource for promoting studies and collaborator recruitment, which could lead to more efficient patient recruitment.

Social media is largely a free-to-use medium, which can be harnessed to advertise and recruit medical professionals for academic projects. It can potentially reach large, targeted populations rapidly, providing recruitment opportunities to interested but unknown individuals who may not otherwise be engaged within standard professional or institutional contact networks. Although existing studies have described the use of social media to recruit patients, there is a paucity of literature detailing its role in recruiting medical collaborators, and minimal guidance on how to practically undertake this.

The STudent Audit and Research in Surgery (STARSurg) group was formed based on a previously described collaborative research model [13]. The group established a novel network of medical students, junior doctors, and supervising surgeons, to facilitate data collection for a national, multi-centre cohort study.

This paper reports and evaluates a multi-modal social media and Internet strategy to promote and recruit collaborators for a national, multi-centre study. In addition, based on our experiences, we provide a practical model for future studies, for others who may wish to utilise this novel approach.

Methods

Results

Outcomes and Impact

A flowchart detailing the comparative study recruitment through these different approaches is provided in Fig. 1. A Twitter impact ‘social influence’ (Klout) score of 42/100 was calculated during this seven-week time period, indicating an above average social media influence gained over the seven-week period.

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Fig 1

Detailed comparative breakdown of collaborator recruitment by social media and standard methods.

Discussion

This study indicates that targeted use of free social media and internet resources substantially assisted study dissemination in a cost-effective manner, accounting for 18.2% of collaborator recruitment in a short time period. This resulted in a substantially higher click-through rate (33.7%) to recruit collaborators when compared to other studies recruiting members of the general public [8,18,19]. We have demonstrated that effective targeting of groups of interest can result in a high level of recruitment with no additional costs. This strategy is however time intensive and requires effective identification of groups of interest, together with approaches that harness and maximise the potential benefits of multi-modal social media usage.

The broad use of social media for non-medical marketing has developed rapidly in recent years; however medical and scientific communities have been slower to adapt this new technology for their own needs. The potential advantages and disadvantages of using this new approach for study recruitment are summarised in Table 1.

The current model of free social media use by the wider population is largely based on paid-for advertising by businesses seeking promotion. There have been previous reports of paid-for Facebook advertising to assist with study recruitment, with Kapp et al. reporting the use of adverts available to the general population [8]. Their promotion was ‘reached’ by 373,225 women of whom 250 clicked the advert. Out of those who clicked the advert, only 9 proceeded past the introduction page leading to a click through rate of 3.2%. Paid Facebook advertising to recruit patients to randomised controlled trials (RCTs) has been reported to cost between €Euros 12 ($USD 15.28) and $USD 20.14 (€Euros 15.81) per recruited participant [6,18]. Our study found a click-through rate of 33.7% without paid-for advertising, which is likely due to the highly targeted nature of our social media activities compared to general advertising. As such, although our readership was smaller, those viewing it may have been more likely to engage and follow through to registration. Paid advertising may still be beneficial, as it also generates an increase in the associated Facebook or Twitter page visits, which can potentially enhance future recruitment and aid organic growth and awareness. Compared with alternative methods of trial recruitment, paid advertising via Facebook has been shown to be more cost-effective, with conventional methods costing between $USD 20 (€Euros 15.71) and $USD 500 (€Euros 392.63) [20,21].

Traditional methods such as face-to-face recruitment, which in our study consisted of lectures and talks at universities and hospitals, are also time intensive. This problem is further compounded when centres are located nationally or internationally. Bhatnager et al. described that whilst personally meeting with study sites increased recruitment by a modest mean of one patient per month, this effect was only limited for 120 days, prompting suggestion that further interventions would be required to sustain this model [22]. However, it is notable that when specifically qualified and trained personal were used for site visits, site recruitment increased significantly, albeit with a greater cost and time intensity associated with this method [23].

Other methods for recruiting patients, like random digit phone calling, can result in both high staff time consumption as well as high recruitment costs per participant, potentially reaching up to $USD 1075 (€Euros 844.16) per patient [24]. Recruitment via social media, especially free-of-charge activities rather than paid adverts, potentially represents a cheaper, more time-effective method of recruitment. Once the appropriate social media accounts have been established and target groups identified, on-going promotion incurs little time-cost. These can also be re-purposed in future for other related studies and activities, maximising the return on the initial time investment required to set these up.

The usefulness of Facebook and Twitter are not limited to paid adverts, although varying success has been previously reported by the use of free services in social media. Whilst a study by Godino et al. found that 12.2% of participants were recruited from social media [25], others have found social media to be the most successful method of recruiting participants to a study [26]. The relative success or otherwise reported to date is likely to be dictated by numerous factors including a mix of the strategies used on these, the particular target audience and the nature of the study being recruited to. If carefully considered, a focused marketing strategy may allow Twitter to be used as the sole platform to collect data [27].

A novel feature in this study was an online presentation uploaded to YouTube. Researchers often struggle to provide the same high-quality message to all participants [19]. This method is far less time intensive than face-to-face interactions as well providing a standardised message. For those engaged by the protocol, a link placed at the bottom of this video helped enhance recruitment and in this study lead to an extra 23 clicks to our registration page, translating to 8 eventual collaborators.

Depending on the nature of the study, social media may however introduce a bias into recruited participants. Previous studies have noted that an online advertisement paradigm resulted in recruitment of a younger population sample [28,29], which cannot necessarily be generalised to the rest of the population. In this study the target audience (study collaborators) fitted with the younger demographic profile of social media users, enhancing recruitment. However, social media may not be as effective when targeting more senior groups of clinicians. Whilst 80.8% of medical students within England use social media [12,30], this rate drops to much lower rates of between 12.8% to 46.7% within established medical professionals [12]. In addition, social media has little or no impact on the cohort of professionals who do not use it. This may imply that those wishing to recruit professionals rather than medical students or younger junior doctors as potential collaborators may experience lower rates of engagement.

An additional general weakness of this recruitment method is that it introduces selection bias by potentially over-representing those individuals who spend the most amount of time on social media communities such as Facebook and Twitter. However, this bias is similar to many other forms of population sampling conducted over the Internet. The time spent on Facebook by an individual has been shown to be positively correlated to two personality traits: neuroticism and total loneliness, whilst a negative correlation was shown to be present for time spent and conscientiousness [31]. While unlikely to impact on our national cohort study, the implications of these observations will need to be taken into account by others depending on the nature of the study.

Although this study recruited a total of 528 investigators, only 476 ultimately collected data. This dropout rate is likely due to numerous factors. Firstly, there was often an oversubscription within many universities, with the number of collaborators wanting to collect data outnumbering the possible sites for data collection. Secondly there was a small cohort who entered their contact details incorrectly and therefore was lost to further contact. Lastly, there were collaborators who expressed an interest in collecting data, but later withdrew due to other commitments. Such dropout rates need to be considered when setting target numbers for recruitment. Unfortunately the data does not enable us to link those ultimately collecting data with their mode of initial engagement (social media, website, or email), and these confounding factors influencing the dropout means that such linkage would not add insight. However, in future studies it would be interesting to investigate whether the mode of initial engagement influenced the likelihood of eventual participation.

Although this study was limited to national participation, the ease with which social media reaches across borders potentially provides particularly cost-effective methods for recruitment to international studies. However, targeting this may be more difficult in countries where the influencing groups and individuals are less well known, and may also be biased towards countries with adequate and unrestricted use of social media. Additionally, this study relates to targeting healthcare professionals and medical students; the degree to which these findings can be extrapolated to direct patient recruitment for studies is unknown.

Future corroborating research in this area is needed to investigate the overall effectiveness of social media on the recruitment of medical professionals including a comparison of different strategies and approaches to facilitate this. Within this, it is important that future research should specifically determine variation of productivity and reliability of collaborators recruited by social media versus recruited via other methods. Finally, there is a need for an increased awareness of the usefulness of social media amongst the wider scientific community as a potential conduit to disseminate study protocols and to recruit collaborators.

Proposed Practical Model for Social Media Driven Collaborator Recruitment

Based on our experiences using targeted social media for collaborator recruitment, we have developed a proposed practical model for developing future approaches to this (Fig. 2). Our model outlines the practical steps that need to be considered and put in place in order to construct such a targeted campaign and how to go about deploying this. In particular, care should be taken in selecting groups to be targeted, as irrelevant groups will lead to ineffective uptake.

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Fig 2

Suggested practical model recruitment strategies for utilising social media.

Conclusions

Targeted social media substantially aided study dissemination and collaborator recruitment as an adjunct to traditional methods, accounting for 18.2% of collaborator registration in a short time period with no associated financial outlay. We propose a practical model for designing future recruitment campaigns and recommend Facebook, Twitter and targeted websites as the most effective approach to achieving this, this novel method of communication can supplement more traditional methods, maximising rapid study recruitment in a cost-effective manner.

Funding Statement

The Royal College of Surgeons (England) provided the venue for the national collaborators’ meeting free of charge. A Regional Event Grant was received from the Association of Surgeons in Training (ASiT) as a contribution to the costs of the national collaborators’ meeting. No further funding was applied for or received. The funders had no role in study design, data collection and analysis, decision to publish, or preparation of the manuscript.

Data Availability

All data are included within the manuscript.

References