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Physical Review E

covering statistical, nonlinear, biological, and soft matter physics

Publishing Guidelines

Thank you for your interest in Physical Review E, a leading broad and interdisciplinary journal focusing on collective and emergent phenomena. Our scope covers the interrelated areas of statistical, nonlinear, biological, soft matter physics, as well as solid mechanics, fluid dynamics, plasma physics, computational physics (including machine learning and artificial intelligence), and complex networks and systems.

This page guides you through all the steps in the peer-review process, from submission to publication.

Before you submit, be sure to:

Ready to submit?

Visit the APS Submission Server and follow these Web Submission Guidelines

To check the status of your paper at any time, visit the APS Manuscript Status page. You will need your manuscript’s 7-digit Accession Code and the last name of one of the first three authors on your paper.

If you need help with any aspect of the publishing process, please contact APS Help.

Prepare Your Manuscript

The guidelines listed here for preparing your paper for submission are similar across all Physical Review journals. For your convenience, these links take you to specific submission guidelines for Physical Review E:

Article Types and Length Limits

Regular Articles (no length limit)

Original research articles that meet Physical Review E’s editorial criteria and scope.

Letters (length limit: 4500 words)

Original research articles reporting important results that are accessible in a short format. Importance will be assessed based on current interest and significance of the advance to the field. Authors may follow a Letter with a more complete account as a Regular Article. Letters receive priority handling, so authors should justify the need for publication in this format in their submission letter.

Perspectives (no length limit)

Perspectives are forward-looking articles that address an emerging topic or subfield of interest to Physical Review E’s readership, summarize the first consolidated results, and look forward to future developments. Perspectives are currently by invitation only.

Comments and Replies (length limit: 1500 words)

Comments critique or correct papers by other authors that were previously published in Physical Review E. Each Comment should contain an abstract and should state clearly the paper to which it refers. See more details about Comments.

Errata

An Erratum notifies readers about errors or omissions in previously published papers. See more details about Errata in the Policies and Practices.

Visit this Length Guide for information about length limits for all articles published in the Physical Review journals.

Writing the Paper

Audience

Your manuscript should be written for a general readership, so as to make it understandable to a broad spectrum of researchers, and should avoid unfamiliar terminology except when needed to convey a unique or nuanced meaning.

Relevant context

The key results of the paper should be properly contextualized with regard to related literature.

Writing advice

For tips on writing an effective paper, see this tutorial video on Writing Better Scientific Papers.

Article Templates

A PDF version of your paper is all that’s needed for it to be sent for peer review. However, submitting properly formatted source files in LaTeX (preferred) or Microsoft Word simplifies peer-review because information from your paper can be more easily extracted. These source files also allow your paper to be rapidly prepared for publication if accepted. Source files will be converted to a PDF on submission.

Style and Formatting

General

Detailed information on style and formatting is available at APS Journals Style Guide. These Style Basics offer essential tips on formatting and styling the following sections of your paper:

Language Editing Services

All articles in the Physical Review journals are published in American English. APS has partnered with Editage to offer the following Language Editing Author Services:

  • English language editing
  • Translation services
  • Plain language summaries

Author Names

Authors with Chinese, Japanese, or Korean names may choose to have their names published in their native language alongside the English versions of their names in the author list of their publications. See Information About Author Names for details on how to prepare your manuscript.

Accessibility Requirements

APS complies with Web Content Accessibility Guidelines, which make online content accessible to the broadest readership possible. Articles published online should meet the following guidelines:

  • Clear and easy-to-read figures in accessible color palettes
  • Use of words or symbols (instead of color) to provide meaning
  • Descriptive links

Supplemental Material

Supplemental Material is useful information that is not essential to understanding an article’s main results, such as

  • Multimedia files
  • Parameters used in or produced by calculations
  • Details of sample preparation
  • Derivations of equations

Refer to the following guidelines when preparing Supplemental Material.

Content

A paper must stand on its own and be understandable and convincing without Supplemental Material. Editors may ask you to incorporate Supplemental Material into a paper as main text or Appendices. Editors may also ask you to convert a Letter into a longer Article to allow for this extra information.

Referencing Supplemental Material

APS stores all Supplemental Material files for a published paper as a single deposit with a dedicated URL. Authors should cite the Supplemental Material in the paper’s reference list and explain its content as follows:

See Supplemental Material at [URL will be inserted by publisher] for [give brief description of material].

Incorporating references in Supplemental Material

All references cited in the Supplemental Material should be listed in the reference section of the main text.

For editorial policies and more details about preparing and depositing Supplemental Material, see Supplemental Material Instructions.

Joint Submissions

Authors are welcome to submit two or more related or complementary papers to the same journal or to different Physical Review journals. These Joint Submissions enable authors to reach a wider audience and to take advantage of multiple formats across the Physical Review family of journals. For example, you can submit a Letter to Physical Review Letters and a longer Regular Article with more detail to Physical Review E. At Physical Review E, authors can jointly submit a Letter and a Regular Article. In all cases, the longer article should present considerably more (or different) information than contained in the abbreviated publication, and it should lead to a substantially improved understanding of the subject. Some duplication of figures, tables, and text material will often be appropriate, but should be limited and must be properly referenced.

The editors coordinate the handling of Joint Submissions, which usually means that they will be reviewed by one or more of the same referees. (See Editorial Supplemental Material or Joint Submission?) If accepted, publication of the two papers will usually also be coordinated. If only one of the papers is accepted for publication, the editors will advise the authors on how to proceed. Authors may, for example, be offered the opportunity to combine the two manuscripts into a single one, or to transfer the short manuscript to a different Physical Review journal as a separate publication.

To ensure your papers are handled as Joint Submissions, please clearly indicate your intention in the Cover Letter of all the relevant submissions.

Cover Letter

The cover letter is an opportunity to explain why the manuscript is appropriate for the journal. It should include the following:

  • Context of the results
  • Significance/importance of the key findings
  • Relevant submission history at Physical Review, including another paper that is part of a joint submission
  • Any recommended or excluded referees

Additional Materials

Physical Review E does not require additional materials beyond what is mentioned above.

Peer Review

All Physical Review journals follow the single-anonymized peer review procedures outlined in the Editorial Policies and Practices.

Responding to Referee Reports

These standard tips will help you respond effectively to a referee report.

When resubmitting your paper in response to a positive editorial invitation, check the following to ensure your paper can be quickly prepared for publication if it’s accepted.

  • Equations are accurate.
  • Author names and bylines, Acknowledgment statements, and Author Contribution statements align with Physical Review Policies and Practices.
  • The byline footnote provides the email address of the post-publication contact author (or authors), as follows: Contact author: author@email.com.
  • All authors who want to link their ORCID iDs have provided them. When a new paper is submitted, APS provides authors with a link to verify their iDs and associate them with the paper. If you’ve misplaced this link, you can contact the journal to resend it.

Time Frame for Resubmission

Resubmitting your article as soon as possible ensures the timely sharing of your results. The recommended time frame for submission is three to four weeks, but articles requiring more extensive revisions may take longer.

Resubmit or Transfer Your Paper

The Physical Review portfolio provides many publishing options and welcomes the transfer of a manuscript between journals. If a manuscript is not suitable for publication at a given Physical Review journal, the editors aim to support authors by suggesting another journal or journals, provided a suitable option exists.

To resubmit or transfer your paper, go to the APS Submission Server.

When resubmitting or transferring your paper, please provide the following:

  • The most recent version of your manuscript without mark-ups or highlights
  • A point-by-point response to the most recent set of peer review reports, if reports were obtained
  • A list of changes you have made since the last submission
  • A PDF version of your manuscript that highlights any changes you have made since the last submission
  • A revised cover letter: If you are transferring your paper in response to an explicit invitation, please be sure to mention the offer in your cover letter.

If you are requesting to add or remove an author from the paper, please see the Editorial Policy and Practice on adding or removing authors.

After Acceptance

Proofreading and Copyediting

APS partners with external vendors to copyedit and format accepted papers according to the APS Journals Style Guide and in collaboration with the relevant journal’s Editorial Team. This service improves the quality of papers by ensuring they are clear and readable, and that they carry the signature Physical Review brand.

Proofs

Authors should expect to see proofs of their manuscript with marked changes within approximately two weeks of acceptance. Proofs are sent to the Corresponding Author, who is responsible for coordinating changes with all authors and directing them to the production vendor.

Proof corrections

The production process generally requires two rounds of proofs; more rounds may be necessary for lengthy papers or papers that deviate significantly from Physical Review style.

Production status

Authors can find the status of their paper on the APS Manuscript Status page. You’ll need your 7-digit Accession Code and the last name of one of the first three authors on the paper.

Common Proof Corrections

The Important Notice to Authors provides essential instructions on how to check your proof. Authors should check the following:

Author names

Are they all present, in the correct order, and spelled correctly?

ORCID iDs

Do the links go to the correct records? To avoid delays, APS does not add ORCIDs to papers after the first set of proofs is returned.

Funder information

Review grant numbers for accuracy.

Equations and tables

APS converts the original source file to XML, which is used to create the online version and the PDF. This conversion works well for most cases, but please check equations and tables carefully.

Post-publication contact author

Ensure there is a byline footnote giving the email address of the author to whom correspondence should be addressed (Contact author: author@email.com).

Post-Publication Corrections and Changes

The journals offer a variety of ways to correct the scientific record after publication, including Corrections and Author Name Changes. Visit the Post Publication section of the Policies and Practices for details.

Promotion and Engagement

APS helps authors promote their work to peers in the research community and to the general public.

Opportunities for Visibility

Author Summaries

To ensure your paper is considered for promotion, consider sending a plain-text, nontechnical summary to explain your results and why they are of interest. See Guidelines for writing and submitting a summary.

Editors’ Suggestions

The Physical Review E editors select papers as Editors’ Suggestions to direct readers to interesting, important, and well-written articles in areas of research beyond their usual interests. Papers selected for Editors’ Suggestions benefit from extra promotion on the main journal website, on social media, and in email alerts.

Social media

The Physical Review E editors share all articles on X (formerly known as Twitter) @PhysRevE.

Physics Magazine

Physics Magazine provides daily news and commentary about a selection of papers from the Physical Review collection, including those published in Physical Review E.

Irwin Oppenheim Award

This annual award recognizes outstanding contributions to physics by early career scientists who publish in Physical Review E. Read more about eligibility and the selection process.

Spotlight

The Physical Review E editors regularly feature a small selection of articles reporting on a specific research area on the journal homepage, bringing to the foreground emerging or established subject matter published in the journal.

Press Office and Embargo Policy

APS issues a weekly tip sheet for reporters that highlights upcoming newsworthy research from the Physical Review journals. Unless otherwise noted, papers submitted to the Physical Review journals are not embargoed. Visit this information page about the APS Press Office to find out more about the tip sheet and the APS Embargo Policy.

Publication Charges and Reprints

The Physical Review journals provide authors with an online, web-based interface, SciPris™, to pay for various author charges, including article publication charges, charges for color figures, and reprints. Upon acceptance, authors will receive a unique link to the SciPris™ platform.

Article Publication Charge Pricing

For more information about APCs in the hybrid and fully open-access Physical Review journals, see APC Pricing.

Color Figures Charges

Color figures are free for the online version of any article. Authors may also elect to pay to have color figures in print for Physical Review E.

  • The charge is US $1060 for a single color figure in print and $575 for each additional color figure.
  • Authors should indicate their request for color figures in print upon submission, indicating which figures are intended for color in print.
  • Full payment of the color charges is required before the article is sent to production. If payment is not received within 21 working days, the article is sent to production with the figures designated as color online only,
  • If authors require more time to pay the charges, the article will be held until the anticipated payment date.
  • Any questions or concerns regarding color in print may be directed to payments@aps.org.

Reprints

Reprints are available from Physical Review E. Authors can use SciPris™ to order reprints and obtain associated prices. For authors’ convenience and to minimize delay, the SciPris™ platform accepts payment by major credit card. For those who require invoices to make payment, the system offers this option as well. Please note that reprints are created and mailed after the journal issue has been printed.

Publishing Guidelines
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