Information for current staff
Changes to the structure of the academic year (SAY)
The structure of the academic year is changing from September 2024.
Resources
Working at Bristol
Information for
Emergency 24-hour contact
0117 331 1223 (112233)
Non-emergency security issues: 0117 928 7848 (87848)
Protecting your interests: information and updates for staff
We have been focusing our efforts on a number of key areas which we know are important to you.
Services and resources A to Z
| Service/resource | Summary |
|---|---|
| Academic management | Academic management, executive governance, organisational structure, University hierarchy. |
| Academic Quality and Policy Office (AQPO) | Formerly part of the Education Support Unit (ESU). Quality framework and partnerships; curriculum assurance; student experience. |
| Animal Services Unit | Facilities, services and advice for all staff who carry out research using animals. |
| BEAM (Bristol Education Administration Manual) | Guidance on education administration processes for professional services and academic staff. Requires Single Sign On. |
| Bicycle users group | Advice for cyclists. Training, routes, safety, security and facilities. |
| Blackboard | Blackboard is the centrally supported online learning environment. |
| Bristol SU Online Shop | For University of Bristol branded products from clothing and souvenirs to stationery, visit The Basket, The Bristol SU Shop. |
| Car parking | Permits and charges, parking map, rules. |
| Catering | Menus, prices and information on how to order from each supplier, including charge cards for Source cafés and bars. |
| Centre for Sport, Exercise and Health | Opening times, facilities, clubs, memberships and sports medicine clinic. |
| Contacting people | Staff contact directory. |
| Customer Relations and Student Marketing | Help and resources for staff involved in marketing activity for student recruitment. |
| Develop | Courses and training for staff and PGRs. |
| Digital Education Office | The Digital Education Office supports people across the University in using technology to enhance learning, teaching and assessment. |
| Disability Services | A confidential service providing disability information, advice and guidance. |
| Distance Learning Hub | What online distance learning is; resources, best practice and tools to support delivering teaching online. |
| Equity, diversity and inclusion | Work and family; flexible working; carers; women in academia; policies, reports and training. |
| Estates Assistants | Estates assistance' services (formerly known as portering) and contacts. |
| Estates Office | Request maintenance work or project work via the Estates Office website. |
| eVision | Update and manage student records. Sign in to eVision. |
| Examinations Office | Organising examination sessions; processing the award of degrees, certificates and diplomas; requests for verification of awards. |
| External events | What you need to do if you would like to hold an event externally on the University campus. |
| Finance Services | Financial and management accounts; salaries and pensions; income collection; financial planning and budgets; tax; compliance; subsidiary companies; endowment funds and other investments. |
| Financial reporting | List of financial reports that are available through the Business Objects application. |
| FLUFF | Facility to upload large files. Allows users to distribute files (up to 2 GB) to others (both within and outside the University) without transmitting the files by email. |
| Governance and senior staff | How the University is run: policies and strategies; Court, Council and Senate; publications and reports; charter and regulations; divisional and school reviews. |
| Human Resources (HR) | Guidance and policies; staff development and coaching; career framework; salary scales and grading; working environment. |
| Information security and data protection | How to keep the University's data, sensitive research data and your personal data safe. Security awareness, training and policies. |
| Insurance | Property, computer, income, motor/car, legal liability, travel, personal accident and claims. |
| International visits | Guidance for staff receiving international visitors (levels of hospitality, what to remember). |
| IT service desk | First point of contact for questions, problems or requests relating to IT services. |
| IT Services | Technical support for learning, teaching, research and administration across the University. |
| Jobs | Search for jobs (including jobs for internal candidates only); terms and conditions of employment; eRecruit. |
| Key dates | Teaching blocks, student vacation dates, University closures, examinations, graduation ceremonies, University almanac and University Google calendar. |
| Learning Facilities Management | Support for: central teaching spaces (lecture theatres, seminar and tutorial rooms); specialist spaces (labs and computer labs); audio visual equipment; loan equipment; and room requests. |
| Library | Locations and opening times; collections and resources; research support; contacts. |
| Local travel and transport | Local travel information and initiatives. |
| Maps and travel | University Google map and maps to print (campus map, student residences and travel map; walking directions and map; Langford campus and local area map). |
| Maternity information and FAQs | Sources of information; support before, during and after maternity; pay; paternity. |
| Merchandise | University of Bristol branded merchandise. |
| Microsoft 365 | Cloud-powered productivity platform. |
| Multifaith Chaplaincy | Opportunities to explore spirituality, faith and belief; confidential personal support; religious advice and information. |
| MyERP | Guidance, support and training information about the University of Bristol's new integrated Finance and HR system. Replacement for PIMS, Staff info. View and update your personal details. |
| MyReview | Centrally supported online staff review system that supports completion of forms, meetings, and records outcomes. |
| My Students | Find a student by name or programme. Requires Single Sign On. |
| New staff | Frequently asked questions for new staff. |
| Open Access publishing | Open access is free, unrestricted online access to research outputs. |
| Organisational hierarchy | List of all departments, schools and units showing the organisational structure of the University. |
| Our people (University Web Profiles) | Our people is a centrally supported profile system that combines information from other sources into one single online profile. Get help with your profile on SharePoint. |
| Outlook email and calendar | Centrally supported email and calendar used by all staff. |
| Partnerships portal | This portal is for staff across the University who work with external partners, and for those looking to develop partnerships across the public, private and third sectors. |
| Pensions | Universities Superannuation Scheme (USS), University of Bristol Group Pension Plan (UBGPP), University of Bristol Pension and Assurance Scheme (UBPAS), NHS Pension Scheme. |
| People Development | Learning and development opportunities for academic and professional services staff. |
| Positive working at Bristol | How the University supports, recognises and develops its staff. |
| Postal services | How to send post, postal rates and franking. |
| Postgraduate admissions system (Apply Yourself) | System used by staff to process postgraduate applications: ApplyYourself Webcentre. |
| Press and media enquiries | Support for University press releases, publicising research and information on how to talk to the media. |
| Print Services | Posters and banners, printing and stationery, copying, binding and finishing. |
| Proactis | Legacy purchasing system used for purchasing goods, processing supplier invoices, generating invoices for customers, claiming expenses and fees, and authorising spend. |
| Procurement | How to purchase and which suppliers to use. |
| Professional Services | List of Professional Services and their activities. |
| Pure | Centrally supported research information system that enables collection, organisation and integration of information about University research. |
| Recycling | How, where and what you can recycle. |
| Remote desktop | Allows you to work remotely using a full computer desktop (as if you were using your work computer on campus). |
| Re/Play | Re/Play is the new name for Mediasite, the University's centrally supported lecture capture platform, which supports the innovative use of media in teaching and learning. |
| Research facilities and services | List of research facilities, services and contacts (includes the University's equipment catalogue). |
| Research funding | Where to get help to find research funding opportunities (current calls, specific funding, schemes including EU and international funding). |
| Research publicity | How to publicise your work (press releases, events listings, research news and the Directory of Experts). |
| Research staff | Mentoring, career advice, training, research staff reps, and more. |
| Resource Managers Group | Support, peer networking and professional development for resource managers in schools and faculties. |
| Re:Store | Recycling furniture and office/lab supplies between departments around the University. Search listed items or place an advert (works like Freecycle). |
| Salary scales | Salary information. |
| Safety and Health | Guidance, training and policies. |
| Secretary's Office | Legal advice: computer use, compliance, data protection, freedom of information, insurance, records management, student rules and regulations, staff and student discipline. |
| Site Services | See postal services, cleaning or portering. |
| Staff Residential Lettings | Let and managed University portfolio of rental properties. |
| Staff counselling | Counselling, coaching and mediation. |
| Staff discounts | Find out about discounts available to staff. |
| Staff mediation service | Mediation is a voluntary process that supports people in a dispute to attempt finding a resolution. |
| Staff and PGR Intranet | The intranet is available to all staff and PGR students. It features news and events, a range of digital tools, and answers to common staff questions. |
| Staff social | How to get connected with the University community. Events, clubs, people and places. |
| Staff Ucards | How to use your Ucard; lost or replacement cards; photo upload. |
| Staff who support students | Advice and support about independent learning, undergraduate student support, plagiarism and placements. |
| Student info | A system for students to view and update their data. Requires Single Sign On. |
| Style guides | Style guides for web, print, writing, video and audio. |
| Sustainability | Our Sustainability Policy, Climate Action Plans, Net Zero Carbon and Sustainable labs. |
| Timetables | Timetable reports for course units and programmes (allows you to filter lists by faculty). |
| Timetabling and web room bookings | Information for academic and Professional Services staff. |
| UNISON | University of Bristol UNISON branch (trade union). |
| Unit/programme approval | Unit and Programme Management System supporting the process of creating and revising existing units and programmes, and annual unit updates. |
| Unite the Union | University of Bristol Unite the Union branch (trade union). |
| University and College Union (UCU) | UCU University of Bristol branch (trade union). |
| Venues and events | Booking venues for events, meetings and conferences at the University. |
| Visual identity and brand guidelines | Stationery, imagery, maps, signage, University profile, crest, email signatures, logo, Microsoft Office templates. |
| Web publishing style guide | Managing a website; policies; systems and tools; intranets; training and support. |
| Wellbeing resources | Mental health and wellbeing services and support, including work-related stress. |
| Wiki service | Confluence wiki that makes it easy for you and your team to share information. |
| Work and family | How to balance work and family. |
| Yammer | Yammer is the University's chat, networking and community app. |