Terms and Conditions

Terms and Conditions

UK & Ireland SAP User Group Limited Website Legal Notices

ATTENTION: This legal notice and the following terms together with the Membership Terms, Privacy Policy and Cookie Policy (collectively “Terms”) applies to the entire contents of the website under the domain name http://www.sapusers.org. (the “Site”) and to any correspondence by e-mail between visitors, registered users and other Site users (collectively “users”) and UK & Ireland SAP User Group Limited. This is an important section of the Site and sets out the terms and conditions that apply to use of this Site by you. For the purposes of these Terms, “we”, “us” or “our” means UK & Ireland SAP User Group Limited; “you” or “your” means the individual or company that is a member of UK & Ireland SAP User Group Limited together with its employees, agents, contractors, officers or directors and about whom personal information is provided to UK & Ireland SAP User Group Limited or the visitor to or other user of this Site. You may print out and keep a copy of the Terms. The Terms are a legal agreement and may only be modified with our consent. We reserve the right to change the Terms and any such changes will be posted here; any such changes will take effect immediately upon posting, whether you have reviewed them or not. By using this Site you are agreeing to the Terms; if you do not agree with any of these Terms you should cancel your membership or cease using this Site immediately. While the Site is intended for residents of the United Kingdom and Ireland, its terms and conditions apply to all visitors and users.

Any changes to the Terms, Cookie Policy and/or the Privacy Policy will be posted here.

GENERAL TERMS 1. Acceptable Use and Copyright

1.1 All rights reserved. Material on this Site (including without limitation content, software, photographs, sounds, text, graphs, forms, graphics, ideas, articles, reports, notes and articles) is subject to copyright, database and other intellectual property rights unless otherwise indicated. The Material may be downloaded to file or printer for personal and non-commercial use or for bringing the attention of other all persons who access our Site through your internet connection (including for example your customers, suppliers or partners) to the material without requiring specific prior consent provided that any copy that you make retains all trademark, copyright or other proprietary notices, and any disclaimer contained thereon and no documents or related graphics on the Site are modified in any way or used separately from the corresponding text. No permission is required to establish hypertext links to this Site.

 

1.2 You acknowledge that you do not acquire any ownership rights by downloading any Material. The consent to use and reproduce any Material does not extend to altering or deleting any copyright or trademark notices or to using any Material on this Site that is identified as the copyright of a third party and authorisation to reproduce such Material must be obtained from the copyright holders concerned. Any other proposed use of the Material (including, without limitation, commercial exploitation, redistribution or publication) is subject to our prior written consent.

1.3 You may not modify, publish, transmit, participate in the transfer or sale, create derivative works or in any way exploit any Material on the Site except as provided in the Terms.

1.4 All logos, product and brand names referred to herein are tradenames or trademarks of UK & Ireland SAP User Group Limited, its licensors, partners or suppliers. None of the trademarks, tradenames, product or brand names or logos may be used in any advertising or other publicity material in relation to the distribution of any information or material obtained from the Site without prior written consent. For further information or enquiries on trademarks contact [email protected].

1.5 If you download (or make available to us for downloading) on this Site any Material, you are deemed to warrant that you are the owner or licence holder of all images and content displayed, used or referred to in the Material and that you have the right to use or refer to the same as required for the purposes of such Material. You shall indemnify us against all actions, claims, liabilities, costs, expenses or damages incurred by us as a result of any third party claiming that you do not have the right to use or refer to any such images and content.

2. Terms and Conditions of Use

2.1 Use of the Site

2.1.1 We reserve the right to temporarily or permanently discontinue the Site (or any part thereof) and to suspend, stop or interrupt access thereto at any time and for any reason whatsoever. Subject thereto, we use reasonable commercial endeavour to ensure that the Site is available free of charge and for use 24 hours a day but we cannot guarantee it will always be so and we do not accept any liability for any non-availability. You should retain details of our telephone numbers for direct contact.

 

2.1.2 We do not warrant that your use or access to the Site will be error or virus free and you are solely responsible for backing up all content. You are responsible for configuring your information technology, computer programmes and platform in order to access our Site. You should use your own virus protection software. You must not misuse our Site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Site, the server on which our Site is stored or any server, computer or database connected to our Site. You must not attack our Site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Site will cease immediately.

2.1.3 If we make any software owned or operated by a third party available to you, you must use this software in accordance with the terms and conditions imposed by the third party.

2.1.4 You are responsible for making all arrangements necessary for you to have access to our Site. You are also responsible for ensuring that all persons who access our Site through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.

2.1.5 Hypertext links or resources to any other websites are provided solely for your convenience and may be subject to additional or other applicable terms and conditions. We have not reviewed these websites or resources and are not responsible for their content or availability. If you use these links or resources, you leave the Site. We do not endorse and are not responsible or liable for any content, advertising information, products, services or other materials on or available from such links or resources. We do not endorse or make any representations about them, or any material or information found there, or any results that may be obtained from using them. If you decide to access any websites or resources linked to the Site, you do so entirely at your own risk.

2.1.6 You undertake not to use the Site for any unlawful or prohibited purpose or in any manner that could damage, disable or overburden this Site or interfere with any other person’s use and enjoyment of it.

2.1.7 If you choose to become a registered user or you are provided with a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. We have the right to disable any registered user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these terms of use. If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us at [email protected].

2.1.8 You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link to our Site in any website that is not owned by you. Our Site must not be framed on any other Site, nor may you create a link to any part of our Site other than the home page. We reserve the right to withdraw linking permission without notice.

2.2 Accuracy of Information and Disclaimer

2.2.1 We will use reasonable commercial endeavours to ensure that all information and Material on the Site is accurate and if you find anything that is inaccurate let us know and we will correct it as soon as practicable. However, due to the number of sources from which we obtain content and the nature of electronic distribution via the World Wide Web, we are making the Site available on an “as is” basis and make no representations that the information or material is accurate or up to date or complete and we accept no liability for any loss or damage caused by inaccurate information or material. We do not necessarily endorse nor are we responsible for the accuracy of or reliability of any opinion, advice or statement made on the Site. The information or material on the Site may be out of date, and we make no commitment to update it.

 

2.2.2 The information on the Site is not intended to address your particular requirements.

Accordingly, to the maximum extent permitted by law, we provide you with the Site on the basis that we exclude all representations, warranties, conditions and other terms (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill) which, but for this legal notice, might have effect in relation to the Site. If you see any material or information that breaches the following section 2.3, you should notify us as soon as possible.

 

2.3 Postings on the Site

2.3.1 We may from time to time invite registered users of the Site to contribute to the Site by posting messages or information on our collaboration platform or forum. You should ensure that any views or information that you send to us or publish or post on our collaboration platform or forum (“Posting”) on the Site are

• accurate; and
• not libellous, obscene, menacing, threatening, offensive, abusive, fraudulent, criminal, discriminatory, harassing, in breach of privacy or infringes the rights of other persons or is in any way illegal;
• not technically harmful (including, without limitation, containing any virus, corrupted data or malicious or harmful software);
• not unsolicited or unauthorised advertising or a form of promotional material;
• in breach anyone else’s rights, such as copyright or database rights and if you are in any doubt you should provide a hypertext link. All Postings must also comply with clause 1 of these Terms and your attention is specifically drawn to clause 1.5 of these Terms.

It is your responsibility to ensure that you comply with these provisions and you must indemnify us for any costs or losses or liability we suffer if you breach these provisions or any other provisions of the Terms.

 

2.3.2 We accept no responsibility or liability for the content of any Postings irrespective of whether we have edited these or not. You acknowledge that you may be exposed to Postings from users that you may find offensive and if you do so you should notify us as soon as possible.

2.3.3 You waive your moral rights to be identified as the author of any Posting and we may at our discretion exclude, reject, modify or alter the Posting (including cutting it to fit the Site). If there are any restrictions on any Posting you must notify us in advance. Any Postings will be considered non-confidential and non-proprietary. You retain all of your ownership rights in your Postings, but you are required to grant us and other users of the Site a royalty free, perpetual limited licence to use, store and copy the Posting and to distribute and make it available to third parties. We have the right to disclose your identity to any third party who is claiming that any Posting posted or uploaded by you to our Site constitutes a violation of their intellectual property rights, or of their right to privacy.

2.3.4 We will not be responsible, or liable to any third party, for the content or accuracy of any Postings made by you or any other user of our Site.

2.3.5 We have the right to reject or remove any Posting if, in our opinion, your post does not comply with our content standards.

 

2.3.6 The views expressed by other users on our Site do not represent our views or values.

 

2.4 Copyright

See the Copyright notice on the Site which is included as part of the Terms.

2.5 Our and Your Liability and Limitations on Liability

 

2.5.1 Nothing in these terms of use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law. To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our Site or any content on it, whether express or implied.2.5.2 We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

• use of, or inability to use, our Site; or
• use of or reliance on any content displayed on our Site.

If you are a business user, please note that in particular, we will not be liable for:

• loss of profits, sales, business, or revenue;
• business interruption;
• loss of anticipated savings;
• loss of business opportunity, goodwill or reputation; or
• any indirect or consequential loss or damage.

2.5.3 If you are a consumer user, please note that we only provide our Site for domestic and private use. You agree not to use our Site for any commercial or business purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

2.5.4 We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our Site or to your downloading of any content on it, or on any website linked to it.

2.5.5 We assume no responsibility for the content of websites linked on our Site. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.

2.5.6 Different limitations and exclusions of liability will apply to liability arising as a result of the supply of any goods or services by us to you, which will be set out in other terms and conditions of supply.

2.6 Barring from the Site

We reserve the right to restrict or exclude users from the Site on a permanent or temporary basis at our discretion.

2.7 Privacy and Use of Information

See the Privacy Policy notice on the Site which is included as part of the Terms.

2.8 Legal Jurisdiction, Language and Dispute Resolution

We control the Site from the United Kingdom and we make no warranty that the Site or any material or information on it or use or processing by us of personal information from you complies with any laws other than those of England. If you access the Site from anywhere other than the United Kingdom you must ensure compliance with local laws.

English law shall apply to the Terms notwithstanding any other jurisdiction where you are or access the Site. You irrevocably agree that the courts of England shall have the exclusive jurisdiction to settle any dispute that may arise in connection with the Terms and you submit to the exclusive jurisdiction of such courts.

All communications connected with the Site must be in English.

The Site is owned and operated by UK and Ireland SAP User Group Limited a company incorporated in England with registration number 3908435 and its registered office is at Lockheed Court, Preston Farm, Stockton On Tees, TS18 3SH. Its VAT registration number is 745087223.

COOKIE POLICY

Contact [email protected] for information on our Cookie Policy.

Bookings/Payments/Cancellations/Refunds

Events Booking

The following information explains the terms and conditions of booking and paying for places by UKISUG members and Site users only at any of our Forum, Focus Groups, meetings, webinars, symposia, workshops, forums or conferences (“Event”) to be held by UK & Ireland SAP User Group Limited. Separate terms and conditions apply to all Events to be booked by any of UKISUG’s Partners, sponsors, suppliers and service providers; please contact [specify] for details of all such terms and conditions. Partners (including their employees and agents) are not permitted to book places or attend Events except by specific invitation of UKISUG.

By completing a booking form you are agreeing to the following terms and conditions and to the other Terms (including Privacy) posted on this Site. If you do not wish to agree then you should not complete the booking form. Where UK & Ireland SAP User Group Limited holds an annual UK and Ireland SAP User Group Limited Connect Conference (UKISUG Connect), this Event has a separate booking form and is also subject to additional terms and conditions that are posted with that booking form and included in these Terms.

Once booked onto a paying Event, your place at that Event cannot be cancelled, exchanged or refunded by you except as provided below. You may transfer your place at any Event to another person provided that he or she is covered by your membership and you notify us (or the host for the Event) prior to the Event being held.

Once booked onto an Event for which you do not have to pay (for example Focus Group meetings), you will be charged a “no-show fee” of £150 (plus VAT if applicable) if you do not attend the Event, UNLESS:

• You have notified us not later than 12 hours prior to the Event being held that you will not be attending; or
• You have transferred your place to another person, provided that he or she is covered by your membership, and you notify us (or the host for the Event) prior to the Event being held.

If we cancel an Event, we will notify you by email or telephone or in writing and will refund only the amount paid by you for your place at the Event. We will not refund for any additional expenditure (including travel or accommodation booked by you in relation to the Event). Refunds will be made using the same method as used to pay for the booking.

If we amend the Event (by postponing the Event to another date, moving the Event to another venue or significantly changing the Event), you will be notified by email or telephone or in writing and your booking will remain valid for that amended Event. If you cannot either attend the amended Event or transfer your place at the amended Event to another person, you must promptly notify us (by email or telephone or in writing) stating the reasons and asking for a refund. We will consider all requests for refunds in good faith but the decision to offer a refund will be entirely at our discretion. If we do offer a refund for an amended Event, we will refund only the amount paid by you to us for your place. We will not refund for any additional expenditure (including travel or accommodation booked by you in relation to the Event). Refunds will be made using the same method as used to pay for the booking.

It is your responsibility to advise us of any change of your email or postal address or telephone number having made a booking. If you fail to do so and we are unable to contact you, you will not receive any refund.

The right to admission to any Event is jointly reserved by us and the host for any Event; health and safety, environmental and security concerns will be taken into account and reasonable conditions may be imposed upon your admittance, which if you are unwilling to accept will mean that you will not be admitted to the Event and in such circumstances no refund will be given.

For details of our Privacy and other Terms please follow the relevant link.

All prices quoted on this Site exclude Value Added tax at the prevailing rate.

When places at an Event are paid for using the on-line booking service on this Site, an automatic email will be sent to your email address with a payment reference number. For security the on-line payment service uses industry standard encryption and in order to book you will need to use a browser that is compatible. Please note that we do not retain any credit or debit card information.

E. Membership Categories and Terms

Our membership categories are as follows:

• Organisational i.e. Corporate;
• Product Specific
• Individual (including Consultant);
• Partner; and
• Dual (Corporate and Partner).

Membership Terms

1. Organisational Membership

1.1 The following information explains the terms and conditions of Organisational Membership. By completing an Organisational  Membership application form (as compared to any other membership application form) you are agreeing to become a member of UK & Ireland SAP User Group Limited for a minimum period of one year and to the following terms and conditions and also to the other terms and conditions (including in particular Privacy) posted on this Site. If you do not wish to become an Organisational Member or agree to such terms then you should not complete the application form.

1.2. We reserve the right to refuse your application for Organisational Membership without giving any reason therefor.

1.3. Organisational Membership is conditional upon you holding at least one SAP licence.

1.4. UK & Ireland SAP User Group Limited is an independent company limited by guarantee and is registered in England under Registration Number 3908435. Once your application to become a Organisation Member has been accepted by us, you will become a member of that company entitling you to receive the benefits of membership posted in this Site and the additional right to receive notice of, attend and vote at general meetings of the company (where applicable).

1.5. We are not required or entitled to issue share certificates in the company and your only legal liability in relation to the company limited by guarantee while you remain an Organisational member is to pay to us the maximum sum of £1 in the event of the company becoming wound up. This amount is separate from your annual membership subscription fees, which are set by us each year. If you fail to pay your annual subscription fees, you will cease to be a member and cease to enjoy the benefits of membership.

1.6. Annual membership subscription fees apply for a period of twelve months and can be paid on-line, over the telephone or by BACS transfer directly into our bank account. Unless your primary contact (see section 1.9 below) notifies us by no later than one month before the anniversary of the commencement of your membership in any year of membership, we will be entitled to assume that you wish to remain a member for the following twelve months and we will invoice you accordingly. We will remind you when payment is due, and all subscription fees must be paid within thirty days of the date of invoice.

1.7. You may cancel your membership for the following year by your primary contact (see section 1.9 below) notifying us in writing or by email no later than one month before the anniversary of the commencement of your membership in any year. If you wish to terminate your membership at any other time after you have been either invoiced or paid for your membership, you will not be entitled to a refund for that year’s subscription for any reason and you will remain liable for any outstanding payment. If we refuse your application to become a member for any reason, we will notify you that your membership has been refused by email or telephone or in writing and we will refund only the amount paid by you. Refunds will be made using the same method as used to pay for the booking. It is your responsibility to advise us of any change of your email or postal address or telephone number and, if you fail to do so and we are unable to contact you, you will not receive any refund.

1.8. When membership is paid for using the on-line payment service on this Site, an automatic email will be sent to your primary contact’s (see section 1.9 below) email address with a reference number. For security, the on-line payment service uses industry standard encryption and in order to pay you will need to use a browser that is compatible. Please note that we do not retain any credit or debit card information.

1.9. Upon becoming an Organisational member you will be required to nominate a primary contact who will be one individual employed by you or working in your business to whom we shall address all notices or correspondence where applicable (such as subscription renewals and notices of general meetings) and who will be authorised to nominate an unlimited number of registered users (being other individuals employed by you or (with our consent) working in your business and authorised by you to have full members access to the Site). You may amend your nomination of primary contact or registered users at any time by notifying us by email or in writing. It is your responsibility to advise us of any change of email or postal address or telephone number of any primary contact and all registered users. If the primary contact or any registered user cease to be employed by you or work in your business you must notify us immediately by email or in writing and make a new nomination (in the case of a Primary Contact).

1.10 There are two different categories of Organisational membership – Bespoke membership and Corporate membership and the specific terms applicable to each category are as specified in this section 1.10:

1.10.1 Bespoke membership entitles you to:

• Send a maximum of three registered persons (being individuals employed by you or working in your business), and users of your SAP system) to attend any of the Events (other than any annual UK and Ireland SAP User Group Limited Connect Conference – see below), held around the UK and Ireland each year (subject to availability). To book a place at any Event you should go to http://www.sapusers.org/events. Please note while attendance at  Events meetings are usually free of charge, some other Events may require an additional payment;
• 3 UK and Ireland SAP User Group Limited Connect Conference Delegate passes, including 2 nights bed and breakfast accommodation at the Event-specified hotels;
• 4 SAP Learning Hub Professional Edition Public Cloud Licences (subject to availability). The grant of these Licences is subject to your acceptance of additional terms and conditions (including acceptance of all applicable SAP terms and conditions) in place at the time. Details of which are included as part of any Learning Hub Agreement.
• Purchase additional SAP Learning Hub Professional Edition Public Cloud Licences
• Complimentary membership of ASUG (subject to availability). ASUG membership is subject to acceptance by ASUG, in line with ASUG terms and conditions in place at the time);
• Unlimited number of registered users (see section 1.9. above for details).
• Access to the members-only sections of this Site.
• Receive mailing details from us and where invited participate in our collaboration platform or forums.
• Send unlimited numbers of delegates to any annual UK& Ireland SAP User Group Limited Connect Conference at members’ reduced rates.
• Participate in opportunities to influence SAP product development.

The Bespoke membership option may, subject to availability and with our consent, be tailored to your requirements at the time of signing up or renewal in relation to the numbers of UK and Ireland SAP User Group Limited Connect Conference Delegate passes and/or SAP Learning Hub Professional Edition Public Cloud Licences.

1.10.2 Corporate Membership entitles you to

• Send a maximum of two registered persons (being individuals employed by you or working in your business, and users of your SAP system) to attend any of the events (other than any annual UK and Ireland SAP User Group Limited Connect Conference – see below), held around the UK and Ireland each year (subject to availability). To book a place at any Event you should go to http://www.sapusers.org/events. Please note while attendance at Events are usually free of charge some other Events may require an additional payment.
• Purchase SAP Learning Hub Professional Edition Public Cloud Licences (subject to availability) up to a maximum of 30 licences in total. The grant of these Licences is subject to your acceptance of additional terms and conditions (including acceptance of all applicable SAP terms and conditions) in place at the time. . Details of which are included as part of any Learning Hub Agreement.
• Complimentary membership of ASUG (subject to availability). ASUG membership is subject to acceptance by ASUG, in line with AUSG terms and conditions in place at the time);
• Unlimited number of registered users (see section 1.9. above for details).
• Access to the members-only sections of this Site.
• Receive mailing details from us and where invited participate in our collaboration platform or forums.
• Send unlimited numbers of delegates to any annual UK & Ireland SAP User Group Limited Connect Conference at members’ reduced rates.
• Participate in opportunities to influence SAP product development.

1.11. Your attention is drawn to the other terms and conditions posted on this Site that apply to Organisational membership (including in particular Privacy).

1.12. You are not permitted to distribute or display promotional or other literature or materials or sell or promote your services at any Event without our prior consent unless you have booked and paid for exhibition, sponsorship or demonstration space at that Event. Please contact us by email or in writing for details of the terms that apply and how to book such space.

1.13. If you (including the primary contact and any registered user) shall fail to comply with any of the terms and conditions relating to membership or the other terms and conditions posted on this Site, we may in our discretion revoke your membership by notice in writing or by email with immediate effect and you will not be entitled to a refund for that year’s subscription.

1.14. Any changes to the terms and conditions of membership or the other terms and conditions will be posted on this Site.

2.  Product Specific Memberships

2.1 These are specific solution membership types and currently include Ariba, Business One, Business ByDesign, CX, Concur, and SuccessFactors

2.2 Product Specific members can only attend Events which are described by us as available and linked to Product Specific memberships.

2.3 Product Specific members will be entitled to take advantage of offers for attendance at any annual UK &  Ireland SAP User Group Limited Connect Conference and Purchase SAP Learning Hub Professional Edition Public Cloud Licences (subject to availability) The grant of these Licences is subject to your acceptance of additional terms and conditions (including acceptance of all applicable SAP terms and conditions) in place at the time. . Details of which are included as part of any Learning Hub Agreement.

2.3 We reserve the right to refuse your application for Product Specific Membership without giving any reason therefor.

2.4 As a Product Specific member, you will not be entitled to receive notice of or attend or vote at general meetings of the company.

2.5. Annual Product Specific membership subscription fees apply for a period of twelve months and can be paid on-line, over the telephone or by BACS transfer directly into our bank account. Unless your primary contact (see section 2.7. below) notifies us by no later than one month before the anniversary of the commencement of your membership in any year of membership, we will be entitled to assume that you wish to remain a member for the following twelve months and we will invoice you accordingly. We will remind you when payment is due, and all subscription fees must be paid within thirty days of the date of invoice.

2.6. You may cancel your membership for the following year by your primary contact (see section 2.8. below) notifying us in writing or by email no later than one month before the anniversary of the commencement of your membership in any year. If you wish to terminate your membership at any other time after you have been either invoiced or paid for your membership, you will not be entitled to a refund for that year’s subscription for any reason and you will remain liable for any outstanding payment. If we refuse your application to become a member for any reason, we will notify you that your membership has been refused by email or telephone or in writing and we will refund only the amount paid by you. Refunds will be made using the same method as used to pay for the booking. It is your responsibility to advise us of any change of your email or postal address or telephone number and, if you fail to do so and we are unable to contact you, you will not receive any refund.

2.7. When membership is paid for using the on-line payment service on this Site, an automatic email will be sent to your primary contact’s (see section 2.8. below) email address with a reference number. For security, the on-line payment service uses industry standard encryption and in order to pay you will need to use a browser that is compatible. Please note that we do not retain any credit or debit card information.

2.8. Upon becoming a Product Specific member you will be required to nominate a primary contact who will be one individual employed by you or working in your business to whom we shall address all notices or correspondence where applicable (such as subscription renewals and who will be authorised to nominate an unlimited number of registered users (being other individuals employed by you or (with our consent) working in your business and authorised by you to have full members access to the Site). You may amend your nomination of primary contact or registered users at any time by notifying us by email or in writing. It is your responsibility to advise us of any change of email or postal address or telephone number of any primary contact and all registered users. If the primary contact or any registered user cease to be employed by you or work in your business you must notify us immediately by email or in writing and make a new nomination (in the case of a Primary Contact).

2.9. Your attention is drawn to the other terms and conditions posted on this Site that apply to Solution membership (including in particular Privacy).

2.10. You are not permitted to distribute or display promotional or other literature or materials or sell or promote your services at any Event without our prior consent unless you have booked and paid for exhibition, sponsorship or demonstration space at that Event. Please contact us by email or in writing for details of the terms that apply and how to book such space.

2.11. If you (including the primary contact and any registered user) shall fail to comply with any of the terms and conditions relating to membership or the other terms and conditions posted on this Site, we may in our discretion revoke your membership by notice in writing or by email with immediate effect and you will not be entitled to a refund for that year’s subscription.

2.12. Any changes to the terms and conditions of membership or the other terms and conditions will be posted on this Site.

2.13. Your attention is drawn to the other terms and conditions posted on this Site that apply to membership (including in particular Privacy).

3. Individual (including Individual, Consultant) Membership

3.1. The following information explains the terms and conditions of an Individual membership, which is aimed only at:

• An individual who was formerly a primary contact or registered user of an organisational member but who may be in transition (or between employers);
• An individual who is self-employed as a consultant (in a small company with only you (plus support/administrative staff) as an employee or as a sole trader) to provide services in respect of SAP products; or
• An individual who is employed by a company that holds at least one licence from SAP but which employer is not an organisational member.

As an Individual member, you will personally be entitled to the benefits of that membership but will not be entitled to appoint any registered user or permit any other person to access these benefits. By completing an individual membership application form (as compared to a corporate membership application form) you are agreeing to become an Individual member of UK and Ireland SAP User Group Limited for twelve months and to the following terms and conditions and also to the other terms and conditions (including in particular Privacy) posted on this Site. If you do not wish to become an Individual member or agree to such terms then you should not complete the application form.

3.2. We reserve the right to refuse your application for Individual membership without giving any reason therefor.

3.3. Individual membership is conditional upon you not being employed by SAP or an SAP licensed customer or an SAP consultant (other than as outlined in 3.1 above).

3.4 If you cease to meet any of the conditions for Individual membership, you must notify us immediately and your eligibility to be an Individual member will automatically cease.

3.5 Annual Individual membership subscription fees apply for a period of twelve months and can be paid on-line, over the telephone or by BACS transfer directly into our bank account. Unlike other memberships, Individual memberships are confirmed for only 12 months and automatically expire thereafter unless we agree otherwise (and subject to you continuing to fill the criteria for membership). We will remind you when payment is due, and all subscription fees must be paid within thirty days of the date of invoice.

3.6 You may cancel your Individual membership at any time by notifying us in writing or by email no later than one month before the anniversary of the commencement of your membership in any year. However, once you have either been invoiced or paid for your membership you will not be entitled to a refund for that year’s subscription for any reason and you will remain liable for any outstanding payments. If we refuse your application to become a member for any reason, we will notify you that your membership has been refused by email or telephone or in writing and we will refund only the amount paid by you. Refunds will be made using the same method as used to pay for the booking. It is your responsibility to advise us of any change of your email or postal address or telephone number and, if you fail to do so and we are unable to contact you, you will not receive any refund.

3.7 Individual membership entitles you to:

• Attend any of the Events held around the UK and Ireland each year (subject to availability). To book a place at any Event, please go to our events section. Please note while attendance at SIG Events are usually free of charge some other Events will require an additional payment.
• Access to the members-only sections of this Site.
• Receive mailings .
• Attend any annual UK & Ireland SAP User Group Limited Connect Conference at members’ reduced rates.
• Participate in opportunities to influence SAP product development.
• Purchase one SAP Learning Hub Professional Edition Public Cloud Licence (subject to availability). The grant of this Licence is subject to your acceptance of additional terms and conditions (including acceptance of all applicable SAP terms and conditions) in place at the time. Details of which are included as part of any Learning Hub Agreement.
• 3.8 As an Individual Consultant member You are not permitted to distribute or display promotional or other literature or materials or sell or promote your services at any Event without our prior consent unless you have booked and paid for exhibition, sponsorship or demonstration space at that Event. Please contact us by email or in writing for details of the terms that apply and how to book such space.

3.9 Your attention is drawn to the other terms and conditions posted on this Site that also apply to Individual membership (including in particular Privacy). If you shall fail to comply with any of the terms and conditions relating to membership or the other terms and conditions posted on this Site, we may in our discretion revoke your Individual membership by notice in writing or by email with immediate effect and you will not be entitled to a refund for that year’s subscription.

3.10 Any changes to the terms and conditions of membership or the other terms and conditions will be posted on this Site.

4.Partner Membership

4.1 By completing an Partner  membership application form (as compared to any other membership application form) you are agreeing to become a member of UK and Ireland SAP User Group Limited for a minimum period of twelve months and to the following terms and conditions and also to the other terms and conditions (including in particular Privacy) posted on this Site. If you do not wish to become a member or agree to such terms then you should not complete the application form.

4.2 We reserve the right to refuse your application for or cancel your Partner membership without giving any reason therefor.

4.3 As a Partner member, you will not be entitled to receive notice of or attend or vote at general meetings of the company.

4.4 We reserve the right to refuse your application for Partner membership without giving any reason therefor.

4.5 If you cease to meet any of the conditions for Partner membership, you must notify us immediately and your eligibility to be a Partner member will automatically cease.

4.6. Annual Partner membership subscription fees apply for a period of twelve months and can currently only be paid over the telephone or by BACS transfer directly into our bank account. Unless your primary contact (see section 4.8 below) notifies us by no later than one month before the anniversary of the commencement of your membership in any year of membership, we will be entitled to assume that you wish to remain a member for the following twelve months and we will invoice you accordingly. We will remind you when payment is due and all subscription fees must be paid within thirty days of the date of invoice.

4.7. You may cancel your membership for the following year by your primary contact (see section 4.8 below) notifying us in writing or by email no later than one month before the anniversary of the commencement of your membership in any year. If you wish to terminate your membership at any other time after you have been either invoiced or paid for your membership, you will not be entitled to a refund for that year’s subscription for any reason and you will remain liable for any outstanding payment. If we refuse you application to become a member for any reason, we will notify you that your membership has been refused by email or telephone or in writing and we will refund only the amount paid by you. Refunds will be made using the same method as used to pay for the booking. It is your responsibility to advise us of any change of your email or postal address or telephone number and, if you fail to do so and we are unable to contact you, you will not receive any refund.

4.8. Upon becoming a Partner  member you will be required to nominate a primary contact who will be one individual employed by you or working in your business to whom we shall address all notices or correspondence where applicable (such as subscription renewals and notices of general meetings). You may amend your nomination of primary contact or registered users at any time by notifying us by email or in writing. It is your responsibility to advise us of any change of email or postal address or telephone number of any primary contact. If the primary contact ceases to be employed by you or work in your business you must notify us immediately by email or in writing as soon as possible but in any event within 60 days and make a new nomination.

4.9 You are not permitted to distribute or display promotional or other literature or materials or sell or promote your services at any Event without our prior consent unless you have booked and paid for exhibition, sponsorship or demonstration space at that Event. Please contact us by email or in writing for details of the terms that apply and how to book such opportunities. You are responsible for the accuracy and content of all of its display promotional or other literature or materials presented at any Event. If you use, refer to, present, distribute or display promotional or other literature or Material at any Event, you are deemed to warrant that you are the owner or licence holder of all images and content and that you have the right to use, refer to, present, distribute or display the same as required for the purposes of the Event. You shall indemnify us against all actions, claims, liabilities, costs, expenses or damages incurred by us as a result of any third party claiming that you do not have the right to use, refer to, present, distribute or display any such images and content.

 

4.10 If you fail to comply with any of the terms and conditions relating to Partner membership or the other terms and conditions posted on this Site, we may in our discretion revoke your Partner membership by notice in writing or by email with immediate effect and you will not be entitled to a refund for that year’s subscription.

4.11. Any changes to the terms and conditions of membership or the other terms and conditions will be posted on this Site.

4.12 The right to admission to any Event is jointly reserved by us and the host for any Event; health and safety, environmental and security concerns will be taken into account and reasonable conditions may be imposed upon your admittance, which if you are unwilling to accept will mean that you will not be admitted to the Event and in such circumstances no refund will be given. Partners (including their employees and agents) are not permitted to book places or attend Events except by specific invitation of UKISUG.

4.13. Partner Event Sponsorship

1. The following information in this section 4 explains the terms and conditions of booking and paying for exhibition or demonstration space or places at our meetings, events, exhibitions or conferences which we are willing to open to partners Events. By completing a booking form you are agreeing to the following terms and conditions. If you do not wish to agree then you should not complete the booking form. Additional T & C’s may apply and will be noted on booking form.
2. Once booked, your space or place at any Event cannot be cancelled, exchanged or refunded. The exception to this is in the instances whereby the Event is cancelled or moved to another date or venue. In these instances you will be entitled to a full refund of your space or place payment which shall be payable by us to you within thirty (30) days of your request for refund.
3. In the event of a cancellation of an Event, we will notify you by email or telephone or in writing and will refund within thirty (30) days of notice only the amount paid by you for your space or place. We will not refund for any additional expenditure (including travel or accommodation booked by you in relation to the Event). Refunds will be made using the same method as used to pay for the booking.
4. If the Event is moved to another date or venue, you will be notified by email or telephone or in writing and your booking will remain valid should you wish to attend. If you notify us (by email or telephone or in writing) that you do not wish to attend, we will refund within thirty (30) days only the amount paid by you for your place. We will not refund for any additional expenditure (including travel or accommodation booked by you in relation to the Event). Refunds will be made using the same method as used to pay for the booking.
5. It is your responsibility to advise us of any change of your email or postal address or telephone number having made a booking.
6. The right to admission to any Event is jointly reserved by us and the host for any Event; health and safety, environmental and security concerns will be taken into account and reasonable conditions may be imposed upon your admittance, which if you are unwilling to accept will mean that you will not be admitted to the Event and in such circumstances no refund will be given.
7. Invoices for all Events will be issued by us (subject to net 30 days payment terms from receipt date by Company) in advance of the Event taking place and must be paid by you within one week of the Event taking place. All prices quoted exclude Value Added tax which is payable in addition at the prevailing rate.
8. If payment is not made when due, we reserve the right to suspend or withdraw your Event space or place and charge interest at the rate of four percent above the base rate from time to time of the National Westminster Bank plc.

4.14 Advertisements

1. The following information in this section explains the terms and conditions of booking and paying for advertisement space on our website or on other publications or at any Event.
2. If we cannot arrange publication of any advertisement in the type or style requested by you then we will arrange for the publication of the advertisement in such way or style as nearly as possible replicates the requested advertisement. However we shall firstly seek approval to publish by submitting an amended proof to you.
3. We may reject or omit any advertisement when the space allocated in any period has all been reserved. We reserve the right to limit the amount and number of advertisements displayed by you at any one time.
4. If you fail to deliver the advertisement material in the correct format by our stated deadline date then you shall remain liable to pay for the advertisement whether or not the advertisement is displayed.
5. Once booked, you cannot cancel, change or transfer its advertisement booking without our prior consent.
6. Invoices for all advertisements will be issued by us in advance (subject to net 30 days payment terms from receipt date by you) and must be paid by you within one week before the advertisement is due to become active. All prices quoted exclude Value Added tax which is payable in addition at the prevailing rate.
7. If payment is not made when due, we reserve the right to suspend or withdraw the advertisement and charge interest at the rate of four percent above the base rate from time to time of the National Westminster Bank plc.
8. You agree that (a) you will be responsible for obtaining any payment for all necessary licences and consents required for the advertisement; (b) no advertisement will be in breach of any third party’s proprietary or other rights; (c) you will be responsible for compliance with all applicable laws and codes of practice or conduct; (d) you will be responsible for checking all proofs within the timelines specified by us; and (e) you will indemnify us against any claim made against us to include cost, damage or liability incurred or arising out of the breach of any of the terms and conditions herein or out of the display of your advertisement. If you use or refer to any image or content in any advertisement, you are deemed to warrant that you are the owner or licence holder of all images and content and that you have the right to use or refer to the same as required for the purposes of the advertisement. You shall indemnify us against all actions, claims, liabilities, costs, expenses or damages incurred by us as a result of any third party claiming that you do not have the right to use, or refer to any such images and content.
9. All advertising material is subject to our approval and we reserve the right in our absolute discretion to reject any advertisement that it deems unsuitable or undesirable for any reason.
10. The positioning and location of any advertisement is at our discretion.
11. We shall use all reasonable endeavours to handle and store safely any of your materials provided to us but, save as aforesaid, we shall have no liability to you for the loss of or damage to such materials. You at your own cost must collect all materials promptly after the advertisement has been displayed or we will destroy the materials.
12. We will not be liable to you if we are unable to display the advertisement at any specific time or date for any reason beyond its reasonable control.

September 2024