The PGPM Program

Student Handbook
The Class of 2014

Student Handbook The Class of 2014

No part of this publication may be reproduced, stored in a retrieval system, used in a spreadsheet, or transmitted in any form or by any means - electronic, mechanical, photocopying or otherwise - without prior permission in writing from the IBS Business School. IBS-Business School 2012, All rights reserved.

Student Handbook The Class of 2014

Preface
The student handbook is designed with an intention to provide the student with the complete information on operational features, program structure, teaching and evaluation, academic, financial and general regulations, which the student is bound to follow during his/her stay at IBS-Business School.

Student Handbook The Class of 2014

Calendar of Events*
Semester Activities
Registration First Sessions Comprehensive Examinations Vacation Registration Second Sessions Comprehensive Examinations Vacation Registration SIP at Company SIP Vacation SIP Evaluation Registration Third Sessions Comprehensive Examinations Vacation Registration Fourth Sessions Comprehensive Examinations 2 June 2013 to 9 June 2013 10 June 2013 to 14 June 2013 17 June 2013 18 June 2013 to 11 October 2013 14 October 2013 to 19 October 2013 20 October 2013 to 27 October 2013 28 October 2013 29 October 2013 to 21 February 2014 24 February 2014 to 1 March 2014
th st th st th th th th th th th th th th rd th

Date
18 June 2012 19 June 2012 to 12 October 2012 15 October 2012 to 20 October 2012 21 October 2012 to 28 October 2012 29 October 2012 30 October 2012 to 22 February 2013 25 February 2013 to 2
rd th th nd th nd th st th th th th th th

Day
Monday

Monday - Saturday

Monday

March 2013

Monday - Saturday

3 March 2013 to 10 March 2013 11 March 2013 12 March 2013 to 1 June 2013
th st th

Monday - Friday Monday

Monday Saturday

Monday

Monday - Saturday

Last Date for Submission of Proof Of Graduation Last Date for Submission of Elective Options Semester III & IV

1 November 2012

st

Thursday

22 February 2013

nd

Friday

* Subject to change

Student Handbook The Class of 2014

Contents
1.0
1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8

The IBS
Introduction ....................................................7 The Student Handbook ..................................7 PGPM Program .............................................7 Program Structure..........................................8 Teaching & Evaluation ...................................8 Academic Regulations ...................................8 Financial Regulations.....................................8 General Regulations ......................................8

4.0
4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9

Academic Regulations
Provisional Admission .................................. 18 Registration.................................................. 18 Discontinued from the Program ................... 19 Withdrawal from the Program ...................... 19 Student On the Rolls.................................... 19 Pre-requisite Course(s)/SIP ......................... 20 Unfair Practices ........................................... 20 Plagiarism .................................................... 20 Elective Options ........................................... 21 Attendance Policy ........................................ 21 Campus Shift ............................................... 21 Grading Policy ............................................. 21 Grade Point Average (GPA) & Cumulative Grade Point Average (CGPA)...................... 23 Grade Sheet ................................................ 24 Minimum Academic Requirements .............. 24 Program Completion Requirement .............. 26 PGPM Certificate ......................................... 26 Repeating a Course ..................................... 26 Summer Term .............................................. 27

2.0
2.1 2.2 2.3 2.4 2.5 2.6

Program Structure
The Academic Year .......................................9 Credit System ................................................9 Summer Internship Program ........................11 Developing Soft Skills ..................................11 Elective Courses ..........................................12 Detailed Syllabus .........................................12

4.10 4.11 4.12 4.13 4.14 4.15 4.16

3.0
3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9

Teaching and Evaluation

Teaching Methodology.................................13 Chamber Consultation .................................13 The Course Handout....................................14 Evaluation ....................................................14 Continual Evaluation ....................................14 Evaluation Feedback ...................................15 Comprehensive Examinations .....................16 Expectations from Students .........................16 Student Feedback ........................................17

4.17 4.18 4.19

5.0
5.1 5.2 5.3 5.4 5.5

Financial Regulations
Payment of Fees.......................................... 28 Refund Policy............................................... 28 Make Up Examination Fee .......................... 29 Course Repetition Fee ................................. 29 Summer Term Fee....................................... 29

Student Handbook The Class of 2014

5.6 5.7

Fee for Additional Copies of Grade Sheet / Transcript .....................................................29 Fee for Duplicate Copy of PGPM Certificate .........................................29

Forms
Annex-I: Annex-II: Annex-III: Annex-IV: Annex-V: Annex-VI: Annex- VII: Annex- VIII: Annex-IX: Permission for Make Up Examinations ................................... 35 Permission for Late Registration ..... 36 Re-Registration to Repeat Course(s)......................................... 37 Application for Summer Term.......... 38 Refund of Fee for Not Meeting Admission Eligibility Criteria.............. 39 Additional Copies of Grade Sheet / Transcripts....................................... 40 Duplicate Copy of PGPM Certificate ........................................ 41 Change of Address & Email ............ 42 Correction/Change of Name in Records ......................................43

6.0
6.1 6.2 6.3 6.4 6.5 6.6 6.7

General Regulations
Address and Name Change.........................30 Use of Campus Facilities .............................30 Accommodation Facilities ............................31 Code of Conduct .........................................31 Sexual Harassment .....................................33 Awards and Medals .....................................33 IBSAF Membership .....................................34

Student Handbook The Class of 2014

Chapter-I

The IBS-Business School

1.1 Introduction The Post Graduate Program in Management (here in after referred to as PGPM) of IBS Business School (here in after referred to as IBS) provides a broad perspective in all areas of management. The courses offered in the program are practice-oriented, with emphasis on the application of principles, tools and concepts to meet business challenges. They are carefully designed to develop a managerial perspective in the students, help them in formulating and implementing corporate strategy and taking critical business decisions. The IBS campuses are independent with operational freedom to innovate and experiment within the overall policy framework. These campuses deliver quality instruction, conduct evaluations, provide the requisite infrastructure, maintain discipline, develop industry interface and facilitate the final placement of students. 1.2 The Student Handbook The Student Handbook provides detailed information on operational features, program structure, academic regulations, financial regulations and general regulations which student bound to follow during the stay at IBS. Though the Student Handbook covers all the information on academic policies, regulations and facilities, students are advised to keep a check on information that is disseminated through student circulars and handouts. 1.3 PGPM Program The program of two years duration is divided into two academic years. Each academic year comprises of two semesters namely Semester I and Semester II. After the first two semesters, students undertake a 14 week Summer Internship Program (SIP). Semesters hereinafter referred to as First, Second, Third and Fourth semesters for easy understanding. In the grade sheets and transcript the semesters are mentioned as semester I and semester II in each academic year.

Student Handbook The Class of 2014

1.4

Program Structure ChapterII covers the PGPM Program structure indicating the courses offered, that the student has to pursue for meeting the academic requirements of the PGPM Program. It also covers the details on Elective Courses offered.

1.5

Teaching & Evaluation ChapterIII covers the various aspects of teaching and evaluation procedures followed at IBS.

1.6

Academic Regulations Chapter-IV provides information on IBS policies regarding registration, attendance, grading, repetition of courses, minimum academic requirements, prerequisite courses, and certification.

1.7

Financial Regulations Chapter-V provides information on the fee payable by the students and the fee implication in case of course repetition, duplicate certificates, etc.

1.8

General Regulations Chapter-VI provides information on rules and regulations to be followed in case of address and name change, conduct regulations and other facilities.

Student Handbook The Class of 2014

Chapter-II

Program Structure
The PGPM program is a broad based general management program designed by IBS to provide understanding and develop technical, human and conceptual skills among the students. The two years PGPM program gives the students an in-depth exposure and training in core subjects, elective courses and integrated general management courses. The courses are intellectually demanding and are taught by the faculty who encourage active student participation. IBS is constantly endeavoring to update the curriculum, benchmark the academic delivery against best academic standards and create a better environment for the students. Each course at IBS aims in providing the student broad knowledge of concepts, policies and techniques applicable for effective and efficient management of business, applying management tools in real situations and skills necessary for successful managers. Thus, the program and curriculum makes each student analytically rich, theoretically sound and professionally versatile managers. 2.1 The Academic Year At IBS, an academic year for PGPM Program is divided into two Semesters and there are four such Semesters during the two-year PGPM Program. After completion of the first two Semesters students undertake a 14 week Summer Internship Program (SIP). In the first and second semesters students study core courses in all the functional areas of management like Finance, Accounting, Economics, Marketing, Human Resources, Operations and Information Technology. In the third and fourth semesters students study integrated management, strategy courses and advanced courses in the form of electives. 2.2 Credit System The semester-wise program consists of a prescribed set of courses, with specified credits. One credit involves 10 sessions of classroom instructions per semester. Each course offered during the semester is generally allotted 30 classroom sessions (for a 3 credits course) of 1 hour 15 minutes each. The number of hours of work to be put in by the student for a particular course is guided by the number of credits allotted for that course. A credit is a convenient unit which denotes the estimated time required to

Student Handbook The Class of 2014

be put in by a student for the course during the week, including classroom sessions. The total hours of work required for each unit is approximately estimated at 3.75 hours a week. The minimum number of credits for which students will be evaluated during the two-year period is 105. PGPM Program Structure
Code Course Title Semester I SLMM501 SLRM501 SLFI501 SLHR501 SLEC501 SLIT501 First Academic Year SLAC501 SLGM501 Marketing Management I Quantitative Methods Financial Management I Organizational Behavior Managerial Economics Information Systems for Managers Accounting for Managers Personal Effectiveness Lab Semester II SLMM502 SLFI502 SLOP502 SLHR502 SLEC502 SLRM502 SLIT502 SLGM502 SLMS502 FLIP500 Marketing Management II Financial Management II Operations Management Human Resource Management Macroeconomics & Business Environment Business Research Methods Enterprise-wide Information Systems Legal Environment of Business Business Communication Summer Internship Program 3 3 3 3 3 3 3 3 3 18 3 3 3 3 3 3 3 3 Credits

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Student Handbook The Class of 2014

Code

Course Title Semester III

Credits

SLGM601 SLGM611

Management Control and Information Systems Business Strategy - I Elective I

3 3 3 3 3 3 *A

Second Academic Year

Elective II Elective III Elective IV SLMS601 Soft Skills Lab Semester IV SLGM602 SLGM612 Business Ethics and Corporate Governance Business Strategy II Elective V Elective VI Elective VII Elective VIII TOTAL

3 3 3 3 3 3 105

* Audit Course

The Curriculum review is an ongoing process and IBS reserves the right to update and modify the program structure, course curriculum, and elective offerings to meet the challenges of the dynamic business environment. 2.3 Summer Internship Program The summer Internship Program (SIP), which is scheduled after the completion of Semester II, gives students an opportunity to get a real-life experience of concepts studied. The SIP of 14 weeks duration forms an important component of education at IBS. It is an attempt to bridge the gap between the professional world and academic institutions. Satisfactory completion of SIP is a pre-requisite for placement assistance. 2.4 Developing Soft Skills IBS supplements the PGPM curriculum with Soft Skills Lab in semester III that provide an unique opportunity for the students to develop their personality and upgrade communication and presentation skills.

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Student Handbook The Class of 2014

2.5

Elective Courses In the third and fourth semesters students study integrated management and strategy courses in addition to the more advanced courses in the form of Electives. Students are required to pursue eight elective courses during the Program. The program provides wide choice of electives from different specialization areas to simultaneously serve the varied but distinctive aspirations of a student in Finance, Marketing, Information Technology & Systems, Human Resource Management, Operations Management, Accounting and Control, Insurance, Investments, Banking, Entrepreneurship and International Business. Students have the flexibility in choosing their elective streams. The student has to choose 4 electives from one discipline for specialization. The balance 4 electives can be chosen from the same or other specializations. A student can also opt for dual specialization by pursing 4 electives each in two different specializations. Thus the students have the opportunity to exercise their elective options in many different combinations to align with their aptitudes, career choices and external environment. Electives are offered at the IBS Campuses subject to a minimum of 15 students registering for a particular elective course. Prerequisites for choosing electives: Some electives require sound knowledge and proficiency in the related core courses. Students opting for these specialized electives would need to demonstrate their proficiency in the related core courses by attaining the minimum threshold grades. The eligibility criteria for these specialized electives would be specified in the students circular on elective options issued. The pre requisites may be applied in case of following electives: Marketing Research Strategic Financial Management Security Analysis Project Appraisal & Finance Operations Research Data Warehousing Financial Risk Management Mergers & Acquisitions Portfolio Management & Mutual Funds Business Modeling & Simulation Data Mining Business Intelligence

2.6

Detailed Syllabus The Detailed Syllabus for the courses will be provided online in the Student Zone of IBS website.

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Student Handbook The Class of 2014

Chapter-III

Teaching & Evaluation

The objective of classroom teaching is to awaken the curiosity of students, generate habits of rational thinking in them, gear up their mind to face the unfamiliar and train them to be able to stand on their own. While classroom instruction helps the students in the organization and correlation of facts, in comprehension of ideas and the creative use of knowledge, the faculty has the added responsibility to make the students search for knowledge and induce them to use the facilities of the library, computer center and the environment to optimize their learning process. Self-study by the student would therefore be an important factor in the planning, teaching and evaluation. The student is required to cooperate and respond to this challenge. Teaching and Evaluation form a unity of function and operate in a climate of mutual understanding and trust. 3.1 Teaching Methodology The Teaching Methodology followed by faculty at IBS is an optimal blend of classroom instruction, case discussions and analysis, project work, thesis, seminar, self-study, home assignments etc. Faculty will cover only the key points and not the entire curriculum. Students are expected to prepare for the introductory topics by self study, as indicated by the faculty. The students are expected to refer to the reference books, articles, papers and websites specified by faculty. 3.1.1 Case Method

A case is a snap shot of a particular event or situation. The case method of teaching require students to study the case, comprehend the business situation, analyze the problem, if any and come up with alternatives/solutions. Case Method requires active participation in class discussions, written analysis and oral presentations. 3.1.2 Project

The student is also given an opportunity for project based learning through Summer Internship Program after Semester-II. 3.2 Chamber Consultation The faculty will make it convenient to be available in his/her chamber at a prescribed hour once a week for each course handled by him/her separately. The day and time of chamber consultation are announced by the respective faculty in the course handout. During this time students can approach the faculty for clarification of doubts and difficulties.

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Student Handbook The Class of 2014

3.3

The Course Handout At the beginning of the course, a Course Handout is given to the students by the faculty members. It provides information on pace, coverage, level of treatment, reading assignments, scheme of evaluation, components and course schedule.

3.4

Evaluation IBS follows the concept of Continuous and Comprehensive Evaluation (CCE) by the respective faculty members. The evaluation is evenly spread throughout the semester and the course handout indicates when each evaluation component is scheduled as well as the marks allotted for the component. In the course handout, the faculty announces his/her evaluation schedule for continual evaluation. The Comprehensive Examinations are held at the end of respective semesters. These are written examinations conducted for all the courses as per a pre-announced schedule. Evaluation Weightage The evaluation for the courses would broadly fall into the following evaluation scheme:
Evaluation Continual Evaluation 40% Comprehensive Evaluation 30% Weightage 30% Evaluation Component Case Studies/ Project / Assignments / Seminar / Term paper/ Viva/Quiz/ Written component etc., Class Participation Written Examinations At the end of the semester Schedule

Throughout the semester

3.5

Continual Evaluation The performance of a student in each course is assessed by the faculty by means of continuous evaluation components like, quiz, book reading, term paper, projects, case analysis etc. in addition to the Comprehensive Examinations conducted at the end of the Semester. Through continual evaluation components the students would be judged for various characteristics such as: Knowledge of concepts, Application of principles, Creativity and originality, Decision-making ability, Documentation and data handling, Self expression, Leadership and Class participation.

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Student Handbook The Class of 2014

a.

Case Discussion and Analysis

The Case Method assists students in identifying typical problems in specific functional areas of management. It is expected that students will study cases, comprehend the business situation, analyze the problems and come up with alternatives/solutions and then discuss the case in class. A good case is a very powerful instrument in evaluating a student as it puts the student into the shoes of the real-world managers who must face the challenge of decision-making. A case can be evaluated either by asking students to prepare a written report of the case analysis or through discussion of the case in the class. b. Quiz

The Quiz is designed to evaluate students in terms of their conceptual understanding and the skills acquired by them during the course. It is normally unannounced and is conducted in the first 10-15 minutes of the session. Quizzes are generally in an interactive classroom format seeking active participation by larger number of students and encouraging competitive spirit, mental alertness and initiative. c. Assignments

Faculty may give home assignments as a component of continual evaluations to be done by students individually or in small groups. These assignments may involve exercises, problem solving, short-notes, term paper, small caselets with specific questions, conceptual questions etc. These are to be submitted within the time period specified by the faculty. d. Seminar / Viva

A Seminar/viva is held on the assignment given to the students. The students are expected to defend the work done by them on the assignment. The seminar/viva follows a question-answer session based on the work presented. e. Class Participation

The students are expected to actively participate in class during the session/case study etc. 3.6 Evaluation Feedback Just as evaluation is carried in a continuous manner, feedback is also available in a continuous and timely manner. The answer scripts, properly evaluated will be shown to the students and clarification, if any, provided. Wherever possible, the performance of the students in the evaluation components will be discussed in the class giving as much detail as possible like the highest, lowest and average performance.

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3.7

Comprehensive Examinations Comprehensive Examinations are the written test components of evaluation(s) and are conducted as per a pre-announced schedule for all the courses. The Comprehensive Examinations are conducted at the end of the semester covering the entire syllabus. The pattern of question paper for Comprehensive Examinations for most of the courses would generally be as given below:
Part A B C No. of Questions 30 4-6 2-3 Type of Questions Basic Concepts (Multiple Choice Questions) Problems testing Conceptual Understanding and Application , Analytical Ability, Caselets, Situational Analysis Case Analysis / Application of concepts Max. Marks 30 40 50 20 30 Max. Time (Mins) 30

150

Make up Examinations: Students who could not appear for comprehensive examination due to genuine personal reasons can appear for make up examination with prior permission from campus Head. Students appearing in make up examinations will have to apply in the specified format given in Annex-I along with the specified fee for making arrangements during a semester. The make up examinations for comprehensive examinations are conducted within 3 weeks of the completion of the last examination of main schedule. 3.8 Expectations from Students Students should treat their classroom obligations as they would treat any serious professional engagement. This includes: i. ii. Preparing thoroughly for each session in accordance with the Faculty requests. Arriving promptly and remaining until the end of each class, except in unusual circumstances.

iii. Participating fully and constructively in all classroom activities and discussions. iv. Adhering to deadlines and time-tables established by the Faculty. v. Displaying appropriate courtesy to academic and non-academic staff and fellow students both in and outside class.

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Student Handbook The Class of 2014

3.9

Student Feedback At the conclusion of each semester, students are required to provide feedback on faculty. The purpose of the feedback is to gather information on learning experience of the student with concerned course faculty member. The feedback provided by the individual student is kept confidential. Analysis of the students feedback provides valuable inputs to the institute administration and faculty for improving the effectiveness of the course delivery process. Providing feedback on each course is mandatory. The feedback can be provided by accessing feedback application through Student Information System (SIS) on the website www.ibsindia.org (Student Zone) in the last 2 weeks (15th and 16th week) of a semester. Student can view the results only after submitting the feedback.

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Student Handbook The Class of 2014

Chapter-IV

Academic Regulations
4.1 Provisional Admission The eligibility criterion for admission to PGPM program at IBS is 50% or more marks in graduation with minimum 15 years of education either through 10+2+3 or 10+2+4 mode with English as the medium of instruction. For computing the percentage secured in graduation (to ascertain if the student has secured 50% marks) the method followed by the respective university is taken into consideration. Students, whose graduation results have not been declared at the time of admission, are given provisional admission to the Program. The admission is subject to their submission of proof of eligibility on or before November 01, 2012. All provisionally admitted students will have to submit the attested photocopies of proof of graduation (all mark sheets as well as the degree certificate) at their campus, on or before November 01, 2012. If a provisionally admitted student fails to submit proof of graduation on or before the specified last date, his/her admission to the program would stand cancelled. These students are required to apply for refund of 75% of tuition fee paid (after adjusting dues if any) enclosing the following: No dues Certificate Marks sheets of graduation as proof of not meeting the eligibility criteria.

Subsequently, even if these students obtain 50% marks, they are not eligible for deferment of admission. They are required to go through admission procedure again. 4.2 Registration Registration is a mandatory formal reporting of the student at the campus for each semester including SIP, on the announced dates. Registration means the following:

Formal reporting of students at the campus, Payment of the fee as per schedule, Submission of proof of graduation (in First or Second semester), and Registration for courses.

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Student Handbook The Class of 2014

Registration to a semester/SIP is not permitted if: i. ii. Student has outstanding dues. Student has an NC (Not Cleared) report or RC (Registration Cancellation) report in preceding semester.

iii. Student has indiscipline record in the preceding semester. Late Registration: In genuine cases, the Campus Head is vested with the authority of permitting students to register on Day 08 i.e., one week from the original date of registration. In exceptional situations the student can seek permission for late registration for two weeks from the original date of registration, beyond which registration is not permitted. Students will have to apply for permission for late registration to the Campus Head, prior to the original date of registration along with payment of fee as per the specified format given in Annex-II. 4.3 Discontinued from the Program An event will be reported as Discontinued from Program when the student has neither reported for semester registration on the specified date nor sought prior permission for late registration. 4.4 Withdrawal from the Program A student who is unable to continue in the program for a genuine personal reason can withdraw from the program by submitting the request to the Campus Head. If the withdrawal is made after four weeks, the event will be reported as discontinued from the Program In such case the student name will be struck off the rolls. 4.5 Student On the Rolls i. A student is considered to be on the rolls of the campus when the student: a. b. ii. is duly registered in course(s)/SIP. has been permitted to withdraw from the course(s)/SIP.

When a student, who has been permitted to withdraw from the course, comes back, his/her subsequent program would be normally governed by the current academic structure and regulations.

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Student Handbook The Class of 2014

4.6

Pre-requisite Course(s)/SIP Completion of all the courses prescribed for Semester-I, II and SIP are pre-requisites to progress to second academic year.

4.7

Unfair Practices Students are prohibited from resorting to unfair practices during any evaluation component. Any of the following events (inclusive but not exhaustive) will be considered as unfair practice(s) during continual evaluations/examinations. i. Possessing unauthorized material like notes in small chits in pockets, or on body or in any form like cell phones, vanity bags and purses whether used or not will be considered as unfair means. Copying from other students.

ii.

iii. Allowing other students to copy from ones paper. iv. Taking or giving any kind of assistance to other students. v. Communicating with a student in or outside the examination hall during examination timings.

vi. Referring to any chit in washrooms. vii. Visiting any place other than washroom during examination. viii. Resorting to any other unfair means to provide or obtain advantage. ix. Disruptive conduct or indiscipline in the examination hall. Students found to be resorting to any of the above, will be expelled from the examinations hall Use of unfair means would result in cancellation of students registration for the subject course. 4.8 Plagiarism Presenting others work/material as ones own is plagiarism. Plagiarism includes reproducing others ideas, opinions, theories, graphics, language, quotes (written or oral), facts, statistics and illustrative material, etc. without acknowledgement. Plagiarism would result in academic action against students leading to: i. In the first instance a written warning, and resubmission of the work/material within a week.

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ii.

In second instance, no marks will be awarded for the evaluation component.

iii. In case of subsequent repetition, awarding RC (Registration Cancelled) in that course. 4.9 Elective Options The IBS campuses offer students a wide range of elective courses, subject to a minimum number of 15 students opting for a particular elective course. 4.10 Attendance Policy The continual evaluation system adopted at IBS clearly expects every student to be regular in classroom evaluation components and other tasks assigned to him/her in every course. Attendance is mandatory for all sessions. Students, who fail to achieve a minimum attendance level of 75% in any individual course by the end of semester, shall not be permitted to appear in the comprehensive examinations of the course and will be awarded Not Cleared (NC) Report. In all such cases, students will have to repeat the course in the next regular offering, as per the rules that govern repeating a course. Students with NC report in courses are not eligible for Summer Term and Make Up Examinations. 4.11 Campus Shift IBS reserves the right to shift the student from one IBS campus to another campus for operational convenience. 4.12 Grading Policy IBS does not emphasize on numerical marks as the only absolute indication of the students performance. Thus, at the end of the semester, letter grades A, B, C, D, and E are awarded to the students based on their overall performance in the courses, which is relative to the performance of all students evaluated for the course. 4.12.1 Letter Grades

The letter grades have points associated with them in a quantified hierarchy. The letter grades, their applicability and connotation are given below.

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Student Handbook The Class of 2014

Grade A B C D E 4.12.2

Qualitative Meaning Excellent Very Good Average Fair Exposed

Grade Point Attached 10 8 6 4 2

Non-Letter Grades

IBS offers Soft Skills Lab as an audit course. The performance in audit course is represented by non-letter grade namely Satisfactory (S) or Unsatisfactory (US), which does not carry any grade point. 4.12.3 Reports

Apart from the letter and non-letter grades, certain events/facts are reported by suitable words. These reports are not to be construed as grades. The various reports listed below are elaborated subsequently. i. ii. Not Cleared (NC) Registration Canceled (RC) Not Cleared (NC) Report

4.12.3(a)

A student will be awarded Not Cleared (NC) Report in the following cases: i. If a student registered in a course(s) does not give adequate opportunity to evaluate him/her by remaining absent from 50% of the continual evaluation components or the comprehensive examination. If a student registered for SIP does not give adequate opportunity to faculty to evaluate him/her.

ii.

iii. If a student does not meet the minimum attendance criteria of 75% for the course and is not permitted to appear for comprehensive examinations. iv. If a student is absent for more than 4 weeks continuously. In all these cases, the student will have to repeat the course(s) whenever it is offered in the regular offering in the next academic year. The student in the subsequent registration will carry "NCR (NC Repeat) against the grade for the course(s) in grade sheet and transcript. The student with NC report in a course(s) is not eligible for Summer Term and Make Up Examinations.
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4.12.3(b)

Registration Cancelled (RC) Report

An event will be reported as Registration Cancelled (RC) in the following cases: i) ii) Non-payment of fee. Non submission of proof of graduation and/or not meeting the eligibility criterion for admission.

iii) Breach of discipline or unprofessional behavior. iv) When disciplinary action is taken against a student for resorting to unfair means during examination. Student with RC report in a course(s) is not eligible to appear for Summer Term and Make Up Examinations. 4.13 Grade Point Average (GPA) & Cumulative Grade Point Average (CGPA) Grade Point Average The GPA is used to describe performance of a student in all courses in which he/she is awarded letter grades for a particular semester. It is the weighted average of grade points of all letter grades received by the student in a semester and is computed as follows: GPA =
U1G1 + U2G2 + U3G3 + . . . . U1 + U2 + U3 + . . . . .

Where U1, U2, U3... denote units associated with the courses taken by the students and G1, G2, G3.... are the grade points of the letter grades awarded in the respective courses. The reports NC, GA, RC, W and DP will not affect the calculation of GPA. Cumulative Grade Point Average The CGPA is used to describe overall performance of a student in all courses in which he/she is awarded letter grades from first semester till the latest semester. It is the weighted average of grade points of all letter grades received by the student from his/her entry into the IBS and is computed as follows: CGPA = =
U1G1 + U2G2 + U3G3 + . . . . U1 + U2 + U3 + . . . . .

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Student Handbook The Class of 2014

4.14 Grade Sheet Grade sheet is a complete record of courses, grades, GPA, CGPA obtained and other information for a semester. 4.15 Minimum Academic Requirements The regulation for minimum academic requirement has been framed keeping in mind the educational philosophy of the Institute, which interlinks and at the same time distinguishes between the performance of a student in a single course and in his/her overall cumulative performance. Accordingly, the objectives of the minimum academic requirement regulations are: i. ii. To ensure that the student meets minimum standards in majority of the courses pursued. To alert the student on his/her performance at the end of every semester to enable him/her to improve in subsequent semesters and eventually attain program completion requirements in time. The Minimum Academic Requirement

4.15.1

The minimum academic requirements to be fulfilled by the student at the end of every semester are: i. The cumulative number of D and E grades secured by a student at the end of each semester should not exceed: Semester I II III IV ii. Cumulative No. of D & E Grades 3 6 9 12 Cumulative No. of E Grades 1 2 3 4

The student should have secured a CGPA of minimum 5.5. Implications of the regulations

4.15.2

At the end of First Semester: Failure to meet the minimum requirements will bring the student under the purview of Academic Counseling Committee. In such cases the parents will receive a notice from Campus Head and the student will have to undergo counseling sessions with the assigned faculty. The progress to second semester is not restricted. All the students who come under the purview of Academic Counseling Committee are
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Student Handbook The Class of 2014

i. ii.

Not eligible to participate in any business school meets outside the city. Not eligible to have any choice of electives.

At the end of Second Semester: Failure to meet the minimum academic requirements at the end of semester will bring the student under the purview of Academic Counseling Committee. In such cases the parents will receive a notice from campus and the student will have to undergo counseling sessions with the assigned faculty. The progress to third semester is not restricted. All the students who come under the purview of Academic Counseling Committee are i. ii. Not eligible to have any choice of Electives. Not eligible to participate in any activity, business school meets outside the city.

iii. Student will not be eligible for placement assistance till they fulfill the minimum academic requirements. At the end of Summer Internship Program (SIP): Failure to obtain a satisfactory grade (A/B/C) in SIP will bring the student under the purview of Academic Counseling Committee. In such cases the parents will receive a notice from campus and the student will have to undergo counseling sessions with the assigned faculty. However, progress to third semester is not restricted. Student with D or E grade in SIP will not be eligible for placement assistance and would be considered as out of placement process. At the end of Third Semester: Failure to meet the minimum academic requirement will bring the student under the purview of Academic Counseling Committee. In such cases the parents will receive a notice from campus and the student will have to undergo counseling sessions with the assigned faculty. However, progress to fourth semester is not restricted. Student will not be eligible for placement assistance and would be considered as out of placement process. At the end of Fourth Semester: Student not meeting the minimum academic requirements, leading to non completion of the program.

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4.16 Program Completion Requirement A student is deemed to have fulfilled the PGPM program completion requirements, when he/she satisfies the following conditions: i. The student has cleared all named courses prescribed for him/her in the Program and completed the credits requirement. The student has obtained a minimum CGPA of 5.50.

ii.

iii. The cumulative number of D and E grades of the student does not exceed 12 out of which the number of E grades does not exceed 4. iv. The student has completed the program within seven years from the date of joining the program. v. No outstanding dues.

4.17 PGPM Certificate On successful completion of the academic requirements of Post Graduate Program in Management, students will be issued a PGPM program completion certificate from IBS. 4.18 Repeating a Course A student, who has obtained valid letter grades in the courses but failed to meet minimum academic requirement, has the option to repeat a course to improve the grade either in summer term or in regular semester. In such a case the following conditions will apply: i. ii. The course, which the student wants to repeat, is part of the current program. The elective course which the student wants to repeat if not offered will have to choose the elective offered.

iii. The student has paid the course repetition fee. The students who have already met the minimum academic requirements of the program or completion requirements are also eligible to repeat a course prior to issue of completion certificate. Students wishing to repeat a course will have to apply in the specified format given in Annex-III along with specified course repetition fee.

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4.19 Summer Term IBS may offer a Summer Term at IBS Campuses after the completion of second semester, in order to provide an opportunity to the students who have obtained valid grade in the courses but not met minimum academic requirements, to improve the grade. The rules and regulations governing the offer of the Summer Term are as under: i. ii. Students who have not met the minimum academic requirements at the end of second semester are eligible for Summer Term. Students who have not met the minimum academic requirement at the end of semester IV to complete the program are eligible for Summer Term.

iii. Students who have met minimum academic requirements or program completion requirements and wishes to improve the grades are also eligible for Summer Term. iv. Students who are eligible for summer term and undertaking SIP at other locations are required to appear for summer term examination at the nearest IBS Campus. v. IBS reserves the right to offer/reject the application for registration to a particular course. It is not mandatory to offer such courses as requested for by the students.

vi. Students have to prepare for Summer Term examinations on their own. vii. Students who register for the summer term will be graded on the basis of marks secured in summer term examinations. The revised grades of the students will have the remark "Grade Repeat" (as the case may be) against the courses in the grade sheet and transcript. viii. Students can register for a maximum of six courses in Summer Term. Students, who are interested in availing the Summer Term, should apply in the specified format given in Annex-IV. The Summer Term is flexibility available in the system and is not a regular semester and is offered with a separate course repetition fee, excluding the total program fee.

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Chapter-V

Financial Regulations
5.1 Payment of Fees The fee for the two-year program is payable in five installments as per the schedule given. Students will be permitted to register for the semester/SIP only on payment of fee.

Fee Schedule
(All figures are in Rs.) IBS Bengaluru IBS Gurgaon IBS Mumbai 80,000 1,12,000 1,12,000 1,12,000 1,12,000 1,12,000 Total 6,40,000 IBS Ahmedabad IBS Kolkata IBS Pune 80,000 84,000 84,000 84,000 84,000 84,000 5,00,000

Due Date

Installment

April 20, 2012 June 18, 2012 October 29, 2012 March 11, 2013 June 17, 2013 October 28, 2013

Admission Fee I II III IV V

5.2

Refund Policy i. ii. Fee paid is not refundable. Non Eligibility Criteria

If a provisionally admitted student does not score 50% of marks in graduation his/her admission to the program would stand cancelled. Such a student can apply for refund of fee on or before November 01, 2012 enclosing the No Dues Certificate as per the specified format given in Annex-V along with proof of non-eligibility. In such cases, 75% of the tuition fee paid shall be refunded after adjusting dues if any. Applications received after November 01, 2012 will not be processed.

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5.3

Make Up Examination Fee Students appearing for make up examination will have to pay the summer term fee of Rs. 1000/- per course to make arrangement during the semester. The fee has to be paid along with application form as per format given in Annex-III.

5.4

Course Repetition Fee Students registering for course repetition will have to pay the course repetition fee of Rs.10000/- per course. The fee has to be deposited on the date of registration for the course at the respective campus.

5.5

Summer Term Fee Students registering for summer term courses will have to pay the summer term fee of Rs. 2500/- per course. The fee has to be paid along with application form as per format given in Annex-IV.

5.6

Fee for Additional Copies of Grade Sheet / Transcript Students who request additional copies of their grade sheet/transcript will have to apply for the same along with a fee of Rs.150/- per additional copy of grade sheet and Rs.500/- per additional copy of transcript as per specified format given in Annex-VI.

5.7

Fee for Duplicate Copy of PGPM Certificate Students who wish to request for a duplicate copy of PGPM certificate will have to submit an application in the prescribed format given in Annex-VII with a D.D of Rs.2000/-.

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Chapter-VI

General Regulations
6.1 Address and Name Change 6.1.1 Address Change

In case of a change in permanent address or e-mail id, students are required to incorporate the same in the registration cards during Registration to a semester/SIP. If a change is contemplated in the middle of any semester, students can forward an application in the specified format given in Annex-VIII. 6.1.2 Correction / Change of Name

Students whose names have been mis-spelt in the official records (like the registration card or official correspondence) or do not tally with their graduation certificate or who have changed their name, may submit an application for correction of name, along with a documentary proof, in the given format Annex-IX. 6.2 Use of Campus Facilities 6.2.1 Library

Library facilities are to be used by students judiciously as per the guidelines issued by the campus. Each card will entitle the student to borrow books from the library for a period of seven days, exceeding which the student is required to pay a fine. Incase the books are lost, the student has to deposit the money for the same at the library. Adequate number of prescribed text books and reference books are available in Campus Library. Students are advised to use them for their reference. Eating and drinking in the library is not permitted. Mutilating and defacing library books, journals and other material by highlighting, underlining, writing, removing pages, or otherwise damaging the library material may result in disciplinary action. 6.2.2 Use of Telephone

The telephone facility at the campuses is for official use only and not for use by students.

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6.2.3

Use of Internet

The Internet facility is to be used by students judiciously as per the guidelines issued by the campus, purely for academic interests. Students are advised not to misuse this facility. 6.2.4 Use of Photocopying Facility

The photocopying facility is provided at campus and student can use the facility at a price announced from time to time. 6.2.5 Use of Printers

The printing facility is provided at campus, the students can use the facility at prices announced from time to time. 6.2.6 Use of Mobile Phones

Using mobile phones in the classroom and examination halls is strictly prohibited. Violation will be considered as indiscipline leading to administrative action. 6.2.7 Prohibition of Smoking in IBS Premises

Smoking in IBS premises is strictly prohibited 6.3 Accommodation Facilities IBS does not provide any hostel facility. However students will be assisted in finding suitable off campus accommodation. 6.4 Code of Conduct The Code of Conduct is designed to foster a safe and secure learning environment and protect the people, property and processes that support the institution and its mission. The students are expected to adhere to the standards of conduct, which include but are not limited to: Practicing high standards of academic and professional honesty and integrity. Respecting the rights and privileges of other students. Respecting the rights and privileges of members of the academic community. Safeguarding and protecting the campus property.

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Student Handbook The Class of 2014

Refraining from any conduct that would interfere with campus functioning or endangers the health, welfare or safety of other persons. Complying with the rules, regulations, procedures, dress code and policies of the campus. Abstaining from any conduct that might malign the image of the Campus in the eyes of the stakeholders and public in general. Maintaining discipline and decorum in the off campus accommodation.

All acts of misconduct will be referred to the Academic Coordinator who may issue an initial warning to the concerned student/students. In case the misconduct continues, the Campus Head may refer the case to the Campus Disciplinary Committee which is empowered to investigate into the matter and recommend disciplinary or administrative action. 6.4.1 Conduct Regulations

Any student found to have engaged in any of the following activities shall be subject to disciplinary action: Obstruction or disruption of teaching, administration, seminars, class discussions and other activities of campus. Ragging Facilitating unauthorized entry or use of campus facilities by outsiders. Disorderly/obscene conduct or expression. Forgery, alteration or misuse of IBS documents. Use of unfair means in any of the evaluations. Unruly behaviour with students/staff/faculty. Damage/pilferage of campus property. Absenteeism beyond the permissible limit. Causing nuisance or disturbance in and outside the institution. Cheating, plagiarism and academic dishonesty.

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Student Handbook The Class of 2014

Use, production, distribution, sale, or possession of alcohol/drugs in a manner prohibited under law.

In such cases, campus shall conduct investigations and initiate disciplinary or administrative action as per the regulations. 6.4.2 Students indulgence in any act outside the Campus

The students are brand ambassadors and should maintain proper decorum and decency outside the campus. The student will be solely responsible for any action or omission committed by him outside the campus. 6.5 Sexual Harassment Sexual harassment is one of the many forms of illegal sexual discrimination. Any actions or statements of a sexual nature that are abusive, intimidating, harassing or embarrassing, along with implied or stated threats fall within the purview of sexual harassment. This includes but is not limited to: i. ii. unwanted touching or comments / communication; retaliation;

iii. threats of violence; iv. use of violence; v. sexual assault.

For the redressal of the cases of sexual harassment, a written complaint must be lodged with the campus Sexual Abuse and Harassment cell. In such cases, Campus shall conduct investigation and initiate disciplinary or administrative action as per the regulations. 6.6 Awards and Medals The students with excellent performance in the program are awarded medals, certificates and cash awards. The details are given below: NJY Gold Medal NJY Gold Medal will be awarded to the Topper of the Program at each campus. This award will carry a cash prize of Rs. 10,000 and a certificate.

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Student Handbook The Class of 2014

The Sumana Dutta Memorial Awards Awarded to Best Student of IBS, Gurgaon. The award will carry a cash prize of Rs 5,000 with Bidri work plaque and a certificate. The Manu Bhatnagar Memorial Award The Manu Bhatnagar Memorial Award is awarded to the Best Marketing Stream student of IBS Gurgaon. The award will carry a cash prize of Rs.5,000 with a Bidri work plaque and a certificate. 6.7 IBSAF Membership The students completing the program are eligible to seek membership in the IBS Alumni Federation (IBSAF), a society formed for the benefit of IBS Alumni. Students are advised to logon to www.ibsaf.org for registration.

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Student Handbook The Class of 2014

Annex-I Name : _______________________________

Enrollment No. : _____________ Class of:__________ IBS Campus E-mail Mobile Date Campus Head IBS __________________ : _______________________________ : _______________________________ : _______________________________ : _______________________________

Permission for Make Up Examinations

Sir,
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I was not able to appear for comprehensive examination of semester ________ owing to the following reasons:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

I would like to appear in the following courses: S# 1 2 3 4 5 6 7 8 Course Code Course Title

Demand Draft drawn in favour of IBS payable at Hyderabad is enclosed. Name of Bank 1. ______________________ Signature of the Student Approval by Campus Head: Date:
35

D D Number

Date

Amount Rs.

______________________ Signature

Student Handbook The Class of 2014

Annex-II Name : _______________________________

Enrollment No. : _____________ Class of:__________ IBS Campus E-mail Mobile Campus Head IBS __________________ Date : _______________________________ : _______________________________ : _______________________________ : _______________________________

Permission for Late Registration

Sir, Kindly grant me permission for late registration to semester/SIP on _________________owing to the following reasons:
(date) USE PHOTOCOPIES DO NOT TEAR

______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

I enclose Demand Draft for fee installment as per the details given below: Name of Bank 1. D D Number Date Amount Rs.

______________________ Signature of the Student

Approval by Campus Head:

Date:
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Student Handbook The Class of 2014

Annex-III Name : _______________________________

Enrollment No. : _____________ Class of:__________ IBS Campus E-mail Mobile Campus Head IBS _________________ Date : _______________________________ : _______________________________ : _______________________________ : _______________________________

Re-Registration to Repeat Course(s)

Sir, I wish to repeat following courses in semester________ with class of ______________ commencing from ____________ and request permission for Re-Registration Course Details S# 1 2 3 4 5 6 7 8 Demand Draft drawn in favour of IBS payable at Hyderabad is enclosed. Name of Bank D D Number Date Amount Rs. Code Course Title Grade
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_____________________ Signature of the Student

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Student Handbook The Class of 2014

Annex-IV Name : _______________________________

Enrollment No. : _____________ Class of:__________ IBS Campus E-mail Campus Head IBS ____________________ Mobile Date : _______________________________ : _______________________________ : _______________________________ : _______________________________

Application for Summer Term

Dear Sir, My performance at the end of second semester is, CGPA _______________ and no. of D & E __________. The details of courses in which I got D & E grades are given below: Details of Course S# Course Code Course Title I wish to do following five courses in Summer Term (Please put mark)
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D E Grade Grade (Tick ) (Tick )

1 2 3 4 5 6. I am aware that I have to register in the Summer Term for a maximum of six courses. Demand Draft drawn in favour of IBS payable at Hyderabad is enclosed. Name of Bank D D Number Date Amount Rs.

_____________________ Signature of the Student

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Student Handbook The Class of 2014

Annex-V Name :

Enrollment No : _____________ Class of: _______ IBS Campus Address: :

Tel: To Campus Head IBS ___________________

E-mail:

Mobile: ____________________________________ Date: ______________________________________

Refund of Fee for Not Meeting Admission Eligibility Criteria

Sir, I have not met the admission eligibility criteria to continue the program. I am herewith enclosing the copies of my degree mark sheets for the proof of my non-eligibility along with No Dues Certificate. I request you to refund the fee as per refund policy.

______________________ Signature of the Student Enclosed: No Dues Certificate

Campus Academic Coordinator Verified the mark sheets of the student. He does not fulfill the admission eligibility criteria. Student may be refunded the eligible fee as per refund policy.

Date:

______________________________ Signature of Academic Coordinator

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Student Handbook The Class of 2014

Annex-VI Name :

Enrollment No : _____________ Class of: _______ IBS Campus Address: :

To Campus Head IBS _________________

Tel:

E-mail:

Mobile: ____________________________________ Date: ______________________________________

Sir, 1. I am a student of class of ______________________ and request for issue of the following: __________________ (Nos.) additional copy(ies) of grade sheet of semester ____________ and _______________ (Nos.) transcripts. 2. Demand Draft drawn in favour of IBS payable at Hyderabad is enclosed. Name of Bank D D Number Date Amount Rs.

* Rs.150/- per additional copy of grade sheet; * Rs.500/- per additional copy of Transcript (There will be an extra courier charges for dispatch to the place out side India) (Applications received without DD will not be processed.)

______________________ Signature of the Student

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Additional Copies of Grade Sheet/Transcripts

Student Handbook The Class of 2014

Annex-VII Name :

Enrollment No : _____________ Class of: _______ IBS Campus Address: :

Tel:

E-mail:

Mobile: ____________________________________ Date: ______________________________________ To Campus Head IBS ___________________

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Duplicate Copy of PGPM Certificate

Sir, Please issue me a duplicate copy of certificate. Demand Draft for Rs.2000/- drawn in favour of IBS payable at Hyderabad is enclosed. Name of Bank D.D Number Date Amount Rs.

______________________ Signature of the Student

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Student Handbook The Class of 2014

Annex-VIII Name : _______________________________

Enrollment No. : _____________ Class of:__________ IBS Campus E-mail To Campus Head IBS ___________________ Mobile Date : _______________________________ : _______________________________ : _______________________________ : _______________________________

Change of Address & E-Mail

Dear Sir/Madam, My new mailing/permanent address, which is/will be effective from _________________________ is given below. Please make the necessary changes in the official records and send all future communication to my new address. Permanent Address: Name: ___________________________________________________________ Address:__________________________________________________________ _________________________________________________________________ _________________________________________________________________ Tel: ______________________ E-mail:_________________________________ Mailing Address: Name: ___________________________________________________________ Address:__________________________________________________________ _________________________________________________________________ _________________________________________________________________ Tel: ______________________ E-mail:_________________________________
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_____________________ Signature of the Student In case mailing address is same as permanent address please mention as same Note: All the correspondence would be sent to mailing address.
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Student Handbook The Class of 2014

Annex-IX Name : _______________________________

Enrollment No. : _____________ Class of:__________ IBS Campus E-mail Mobile Date To Campus Head IBS __________________ : _______________________________ : _______________________________ : _______________________________ : _______________________________

Dear Sir, 1. My name has been spelt incorrectly in official records as . instead of . I am enclosing my X, XII and Graduation certificates as proof of my name and request you to incorporate the same in the official records. 2. I have changed my name from to effective from .. The affidavit, gazette notification and paper advertisement as a proof of the same are enclosed for your information. Please make the necessary changes in your official records and send all future communication under my new name.

_____________________ Signature of the Student Enclosed: For correction of name: X or XII or graduation certificate For change of name: (i) affidavit, (ii) Gazette Notification, (iii) Copy of paper advertisement

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Correction / Change of Name in the Records

Student Handbook The Class of 2014

NOTES

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