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    Leasing Flowchart

    Uploaded by

    Indra Putra
    The DPW current leasing process involves 5 main steps: 1. An agency identifies a need and submits a request which is reviewed and approved. DPW then conducts a lease, buy, build analysis. 2. DPW advertises the request, receives and reviews landlord proposals, conducts site visits and selects a site. It then negotiates the lease terms and fit-out plans. 3. A letter of preliminary approval is drafted, reviewed by various parties, and approved. A lease draft is prepared and reviewed by legal counsel. 4. The draft lease is finalized and signatures are collected from approving parties. 5. The landlord completes fit-out work and the agency moves in. Rent control

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    © All Rights Reserved
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    Leasing Flowchart

    Uploaded by

    Indra Putra
    2K views6 pages
    The DPW current leasing process involves 5 main steps: 1. An agency identifies a need and submits a request which is reviewed and approved. DPW then conducts a lease, buy, build analysis. 2. DPW advertises the request, receives and reviews landlord proposals, conducts site visits and selects a site. It then negotiates the lease terms and fit-out plans. 3. A letter of preliminary approval is drafted, reviewed by various parties, and approved. A lease draft is prepared and reviewed by legal counsel. 4. The draft lease is finalized and signatures are collected from approving parties. 5. The landlord completes fit-out work and the agency moves in. Rent control

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    leasing

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    The DPW current leasing process involves 5 main steps: 1. An agency identifies a need and submits a request which is reviewed and approved. DPW then conducts a lease, buy, build analysis. 2. DPW advertises the request, receives and reviews landlord proposals, conducts site visits and selects a site. It then negotiates the lease terms and fit-out plans. 3. A letter of preliminary approval is drafted, reviewed by various parties, and approved. A lease draft is prepared and reviewed by legal counsel. 4. The draft lease is finalized and signatures are collected from approving parties. 5. The landlord completes fit-out work and the agency moves in. Rent control

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    2K views6 pages

    Leasing Flowchart

    Uploaded by

    Indra Putra
    The DPW current leasing process involves 5 main steps: 1. An agency identifies a need and submits a request which is reviewed and approved. DPW then conducts a lease, buy, build analysis. 2. DPW advertises the request, receives and reviews landlord proposals, conducts site visits and selects a site. It then negotiates the lease terms and fit-out plans. 3. A letter of preliminary approval is drafted, reviewed by various parties, and approved. A lease draft is prepared and reviewed by legal counsel. 4. The draft lease is finalized and signatures are collected from approving parties. 5. The landlord completes fit-out work and the agency moves in. Rent control

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 6
    At a glance
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    The document outlines the multi-step process that government agencies in DC must go through to acquire leased office space, including needs assessment, bidding, site selection, lease negotiation and approval.

    The main steps in the leasing process include submitting a request for space, conducting a lease/buy/build analysis, advertising the opportunity, selecting a site, negotiating the lease terms, getting various approvals, signing the lease, and coordinating the move-in.

    The Department of General Services (DGS) Leasing Division is responsible for negotiating the lease terms with the landlord and finalizing the lease documents, which then require approval from several agencies like the Office of Property Management (OPM).

    DPW Current Leasing Process

    Step 1
    Agency
    Identifies Need Submits
    Requests

    FASCAP (5 yr..)
    Approval
    EM Request
    Approval

    Directs DPW to conduct Lease, Buy, Build Analysis

    OPM
    Reviews & Approves

    RFS
    Approved

    Request for Space (RFS)


    Not approved if square footage > 10%

    RFS
    Not
    Approved

    DPW Process
    Management

    DPW
    Conducts Lease, Buy, Build
    Analysis

    Lease Renewal
    Option
    Step 2

    Reviews & Approves Request

    New Lease
    Step 2
    (or existing
    lease w/o option

    Step 2
    Lease Renewal Option

    Landlords
    Submit Proposals

    Advertising

    Responses from LLs

    DPW
    Bid/Cont.

    Proposals from LL.

    Receives Ad from DPW, places ad


    and receives responses

    Advertise
    Request

    DPW Process
    Management

    DPW
    Leasing

    DPW
    Leasing
    Lease Renewal

    Approves request

    Agency
    Resolve Issues

    SPRB

    Rent Control
    Card

    Renewal OK

    Landlord

    Lease Renewal Sign.


    Fully Executed Lease

    DPW
    Leasing
    End

    Comptroller

    Step 2
    New Lease

    DPW Process
    Management

    Approved Space Request Form

    Approves Space Request

    DPW Security
    Conducts Audit
    In Parallel

    DPW
    Leasing
    Prepares Ad

    DPW
    Bid/Cont.

    DPW
    Leasing

    Advertises, receives
    LL Proposals

    DPW & Agency Visit Sites &


    Picks Site

    Mayor
    IT
    Web-site

    Agency

    Board of Realtors

    DPW
    Leasing
    Negotiates Lease
    & Fit-Out

    Landlord

    As Built
    Prelim Design

    Agency
    Reviews/Modifies
    & Approves Plans

    Agency Design & Est.


    Or
    LL Designs

    DPW
    Leasing
    (Estimating, compiling costs)

    Step 3
    LPO
    Check list #1

    Landlord

    Signed LPO
    Financial
    Affidavit

    Step 3
    New Lease
    LPO

    DPW
    D. Comm/
    Comm

    SPRB
    Visit site, etc.

    LPO
    OK/Not OK

    LPO
    OK

    DPW
    Leasing

    DPW
    Leasing

    LPO

    Agency

    Lease Draft
    & AG Check list #3

    OPM
    LPO
    Approval

    OK

    Not OK
    LPO
    OK/Not OK

    DPW
    Leasing

    LPO & SPRB


    Check list #2

    DPW
    Leasing
    Resolve Issues

    Resolve
    Issues
    Re-write
    Lease

    AG
    Check Lease for
    Form (Content)

    Draft Lease
    OK

    Step 4

    Step 4
    New Lease
    Draft Lease
    OK

    Original Finalized
    Lease

    DPW
    Leasing
    Finalizes lease

    Resolving Language Issues

    DPW
    Landlord

    Lease Signature Process

    D. Comm/
    Comm

    DPW
    Leasing

    SPRB
    Sign.

    DPW
    Leasing

    AG
    Approval/Sign.

    Approval/Signature
    Lease OK

    Signed Lease

    DPW
    Leasing

    Fully Executed/
    Final Lease

    Step 5
    New Lease
    Landlord

    Fit out

    Step 5
    New Lease
    Agency
    Rent Control Card

    Move-in coord, Space


    Planning, Data, T-Com, Etc..

    Landlord

    Day to Day Issues

    Annual
    Inspection
    Unresolved LL/Agency Issues

    DPW
    Leasing
    Fit-out
    Comp.

    DPW
    Leasing
    Prepares Rent Control Card

    Comptroller

    (Facil. Mgt. If Reqd)


    End/ Lease
    Recorded

    Town Hall

    Rent Control Card


    Sent by Agency, last step

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