AGREEMENT TO CONTINUE TO OPERATE THE

UNDERGRADUATEANDGRADUATEPROGRAMSAT
TEXAS A&M UNIVERSITY AT QATAR

THIS AGREEMENT (the "Agreement") is made this 13th day of January, 2014 by and
between Qatar Foundation for Education, Science and Community Development, a private
institution for public benefit existing under the laws of the State of Qatar ("Qatar Foundation"),
and Texas A&M University ("TAMU"), a public institution of higher education organized and
existing under the laws of the State of Texas, United States of America and a member of The
Texas A&M University System ("TAMUS"). Qatar Foundation and TAMU shall collectively be
referred to as the "Parties" and individually as "~".
WHEREAS, on the 25 111 day of May, 2003 the Parties entered into an Agreement to
Establish and Operate Texas A&M University at Qatar (the "Original Agreement"), which
established a branch campus of TAMU, known as "Texas A&M University at Qatar"
("TAMUQ"), which offered undergraduate degree programs in chemical, electrical, mechanical
and petroleum engineering.
WHEREAS, on the 13th day of October, 2010 the Parties entered into a Supplement to
the Agreement to Establish and Operate Texas A&M University at Qatar - Establishment of
Graduate Studies Programs in Engineering (the "Graduate Agreement"), which established a
graduate studies program at TAMUQ with the Master of Science research degree, both thesis and
non-thesis, and the Master of Engineering professional degree to be offered in the four
disciplines established in the Undergraduate Agreement consistent with established market
demand.
WHEREAS, on the 17'11 day of January, 2011 the Parties entered into an Agreement to
Establish and Operate a Research Program at Texas A&M University at Qatar (the "Research
Agreement"), which established the Research Program in support of the TAMUQ research
education model of academic instruction.
WHEREAS, the initial term of the Original Agreement and the Graduate Agreement
each ended on June 30, 2013.
WHEREAS, the Parties agree that the undergraduate and graduate programs have been
highly successful and enhanced higher education in the State of Qatar and the Parties intend to
continue their relationship and continue to operate the undergraduate and graduate programs at
TAMUQ.
WHEREAS, the Parties desire to amend and restate the Original Agreement, as
supplemented by the Graduate Agreement, for a term commencing on July 1, 2013 and ending
on June 30, 2023 in accordance with the following terms.
NOW, THEREFORE, based on the mutual promises set forth herein, and other good
and valuable consideration, the Parties hereto have agreed as follows:

ARTICLE 1. ESTABLISHMENT OFTAMUQ

1.1

Establishment of Degree-Granting Branch Campus. TAMU, acting through its colleges,

shall continue to operate TAMUQ in Doha, Qatar, as a degree-granting branch campus of
TAMU.
1.1.1

TAMUQ shall be operated under the direction and control of TAMU for the
purpose of providing qualified students with an undergraduate and graduate
engineering education equal in quality to that provided by the TAMU Dwight
Look College of Engineering (COE) to students enrolled at its main campus in
College Station, Texas. TAMU shall establish and maintain at TAMUQ the same
standards of quality for faculty, staff, students, and curricula that apply at the
main campus ofTAMU.

1.1.2 TAMU shall be responsible for selecting, employing and supervising academic
and administrative staff; establishing and implementing student admissions
policies; and delivering a curriculum and degree program all according to the
educational, employment, academic freedom, nondiscrimination and quality
standards observed at the main campus ofTAMU.
1.1.3 The capital costs and operating expenses of TAMUQ shall be funded by Qatar
Foundation in accordance with the Budget and Financial Management provisions
of this Agreement, and at funding levels sufficient to ensure that TAMUQ
maintains the quality standards required by this Agreement.
1.2

T AMU Responsibility. TAMUQ, being a branch campus ofTAMU, is part of TAMU

and TAMU is responsible for fulfillment of the terms of this Agreement. The use of
TAMU and TAMUQ throughout this agreement is to indicate the location/campus where
the described action is to occur, with TAMU being the College Station, Texas campus
and T AMUQ being the Doha, Qatar campus.

ARTICLE 2. OPERATING CHARACTERISTICS OF TAMUQ

2.1

Name. TAMUQ shall function as a branch campus ofTAMU and shall bear the name:
"Texas A & M University at Qatar".

2.2

Curriculum and Degree Offerings. TAMUQ shall offer undergraduate and graduate
degrees as follows:
2.2.1

TAMUQ shall award the TAMU Bachelor of Science (BS) Degree to successful
graduates of TAMUQ in one of four Engineering specializations: chemical,
electrical, mechanical, or petroleum engineering.
2.2.1 .1 TAMUQ shall offer a four year U!ldergraduate curriculum. Undergraduate
students meeting T AMU admission requirements shall be accepted as

Page 2 of39

freshmen, and shall be enrolled as TAMU students. Consistent with

practices at the main campus in College Station, and as determined by
evaluations and assessments of an admitted student's academic
preparation, a student may be required to take and successfully complete
additional courses. Students may also be admitted to TAMUQ as transfer
students provided they have completed acceptable coursework at an
accredited U.S., European or other comparable institution, and meet
TAMUQ standards for admission.
2.2.1.2 TAMU shall design the academic curriculum to duplicate as closely as
possible the curriculum offered to students pursuing the BS degree at the
main campus of TAMU. The required courses in chemical, electrical,
mechanical and petroleum engineering offered to COE students at TAMU
shall be offered to TAMUQ students. Local adaptations of the curricula
shall occur if necessary to ensure that accreditation requirements for
TAMUQ are met. A selection of courses from the Colleges of Liberal
Arts and Science necessary to satisfy the T AMU core curriculum
requirements of each engineering curriculum shall also be offered to
TAMUQ students. The required and elective courses that will be offered at
TAMUQ are specified in the curriculum attached at Exhibit A. The Parties
acknowledge that course offerings may vary from semester to semester
and that courses may be added, eliminated or modified by TAMUQ from
time to time, provided that the principles set forth in this Article are
observed. Advance consultation with Qatar Foundation would be required
if course changes could have a significant budgetary or academic impact.
Such consultation shall not infringe on the academic freedom of faculty
regarding curricular decisions.
2.2.2

TAMUQ shall offer graduate degrees based on sufficient market demand and
approval of Qatar Foundation.
2.2.2.1 Both research and non-research degrees shall be offered. The Master of
Science ('"MS'') research degree, both thesis-option and non-thesis-option,
and Master of Engineering ("MEng") professional degrees will be offered,
but only at a level consistent with market demand and subject to
consultation with and approval of Qatar Foundation prior to initial offering
of degree program, in each of the four disciplines for which an
undergraduate degree is currently offered: chemical engineering, electrical
engineering, mechanical engineering and petroleum engineering. Qatar
Foundation has previously approved the offering of graduate degrees in
Chemical Engineering.
2.2.2.2 Enrollment in the Masters of Science research degree (thesis option) will
be strongly encouraged by TAMUQ, it being recognized by the Parties
that the encouragement of research-oriented graduates is highly beneficial
to the State of Qatar.

Page 3 of 39

2.2.2.3 Degree requirements shall be identical to those existing on the College

Station campus, as administered by the various departments of the COE at
TAMU, including the written requirements and rules ofthe TAMU Office
of Graduate Studies (OGS), as provided in official department, college and
university publications. TAMU will notify Qatar Foundation in writing of
any modification to the written requirements and rules of the T AMU OGS.
2.2.2.4 Degree Plans - Separate, tailored graduate degree plans are prepared by
each individual student. The process for degree plan approval at TAMUQ
shall be substantially the same as at TAMU. Final approval of all degree
plans for T AMU Q students shall reside with the TAMU OGS, and shall be
based upon the recommendations from TAMUQ, the relevant academic
department at TAMU, and the COE.
2.2.2.5 All graduate courses offered at TAMUQ must be taught by members of
the TAMU graduate faculty. Appointments of T AMUQ faculty to the
TAMU Graduate Faculty will be made by the T AMU Associate Provost
for Graduate Studies upon the recommendation ofTAMUQ and the Dean
of the appropriate T AMU college.
2.2.2.6 Full time TAMUQ graduate students will be strongly encouraged to spend
one semester to study and/or conduct research at other top tier
international institutions of higher education, including TAMU, as set out
in f\rticle 2.9.
2.2.2.7 If demand warrants, graduate course schedules and formats shall be
established such that it is practical to enroll part-time students - e.g.,
evening classes, classes taught in intensive format, or courses taught via
asynchronous technology.
2.2.2.8 T AMU shall be responsible for obtaining all necessary approvals from the
State of Texas authorizing TAMU to conduct the graduate degree
programs established.
2.2.2.9 T AMUQ shall publicize the availability of graduate degrees both within
Qatar and throughout the Gulf Region, Middle East and internationally.
2.2.3

The degree and diploma issued to graduating students of T AMUQ shall be

identical in all material respects to the degree and diploma awarded to graduates
of TAMU at its main campus in College Station, Texas. Altering the degree
and/or diploma in any way requires prior agreement of the Parties and approval
by the TAMUS Board of Regents, State of Texas and T AMU's accrediting
bodies.

Page 4 of 39

2.2.4

2.3

The Parties acknowledge that undergraduate and graduate degree programs in

additional engineering and/or other disciplines and/or doctoral degrees may be
added later or existing programs closed if supported by sufficient market research
studies and prospective student interest and as mutually agreed upon between the
Parties. New degree programs and degree tracks may be added only by written
agreement of the Parties, and upon approval by Qatar Foundation of their initial
business plans and budgets.

Admissions. TAMUQ shall recruit and admit students to TAMUQ in accordance with the
standards, admission criteria, and policies applied to in-state applicants at T AMU.
Graduate student admissions will be administered jointly by TAMUQ and TAMU COE,
with the final admission decisions being made by the same process as for students
applying to TAMU.
2.3.1

The Parties' objective is to enroll average of 100 undergraduate students per year,
and 15 graduate students per program per year, contingent upon a sufficient
number of qualified applicants.

2.3.2 The Parties' goal is to admit a) undergraduate classes that reflect at least 70%
representation by Qatari citizens and b) graduate classes that include at least five
(5) Qatari citizens per year in each graduate program offered, provided that a
sufficient number of Qatari applicants are qualified for admission under T AMU
standards, which qualification shall be determined independently of the
application of TAMU standards to the pool of non-Qatari applications. T AMUQ
shall perform intensive and ongoing recruitment and training efforts to enhance
the qualified pool of Qatari citizens.
2.3.3

Among the undergraduate applicants qualified under TAMU standards for

admission, admissions priority shall be given to Qatari citizens, regardless of
whether or not the number of Qatari citizens admitted exceeds the targeted 70
percent enrollment goal.

2.3.4 T AMUQ shall design and administer a program of provisional admission for
those Qatari prospective undergraduate students whose qualifications are near, but
do not meet, the admissions standards for TAMUQ. The program shall provide
prospective students the opportunity to demonstrate their readiness for full
admission to the TAMUQ program of choice. Students' participation in the
program shall be for one academic year or less during which the students will be
allowed to take classes for which they are qualified. All courses taken and credit
received shall appear on the student's academic record whether or not the student
is ultimately admitted. A more complete description of the provisional program
currently in place is provided in Exhibit B.
2.4

Accreditation. Subject to the rules and procedures of the applicable accrediting

authorities, TAMU shall use its best efforts to secure and maintain accreditation of
T AMUQ and its programs by applicable accrediting authorities, including but not limited
to the Southern Association of Colleges and Schools ("SACS"), ABET, Inc., or any such

Page 5 of 39

accreditation that may become available for TAMUQ or its programs, that is equal in all
material respects to the accreditation ofTAMU and its engineering degree programs. At
the commencement of each accreditation cycle or when a change in accreditation rules
and regulations would apply to TAMU and TAMUQ, TAMU shall provide to Qatar
Foundation current and complete copies of the accreditation rules and regulations in
question. TAMUQ shall pursue Local or Regional Accreditation whenever available
unless such accreditation would negatively affect the accreditation of TAMU and its
programs. The Parties will assess and agree on whether to pursue other accreditation that
may become available for T AMUQ or its programs that is not available to TAMU in
College Station or that T AMU in College Station decides not to pursue.
2.5

Transferability of Credits. Course credits earned at TAMUQ shall be TAMU credit hours
and shall be accorded the same recognition and transferability as TAMU credit hours.
Applications from TAMUQ students desiring transfer admission to the College Station
campus shall be considered in accordance with the TAMU policies and procedures that
govern all transfers of students to the College Station campus of TAMU. Credits earned
at other institutions may be applied against degrees awarded by TAMUQ in accordance
with TAMU rules.

2.6

Financial Aid.
2.6.1

Qatar Foundation shall administer, in accordance with its internal policies and
procedures, financial aid awarded to the individual undergraduate students at
TAMUQ and, in the event that the aid is in the form of a need based loan, Qatar
Foundation shall be solely responsible for administering the loan agreement,
including collections, for any student who is not a U.S. citizen. TAMU shall be
responsible for the administration of U.S. based loans provided to T AMUQ
students who are U.S. citizens. Qatar Foundation shall start the process for
prospective students for financial aid before the student is considered for
admission, however the packaging of financial aid awards will occur after the
students uploads the TAMUQ admission letter to the financial aid application.
TAMU shall assist in seeking financial aid donors for a fund to be established at
Qatar Foundation for the awarding of student financial aid. Student financial aid
shall not impact the funds to be reimbursed to TAMU pursuant to the terms of this
Agreement. Qatar Foundation Scholarship office shall retain scholarships raised
by TAMUQ in Student Fund's bank account and administer those scholarships for
TAMUQ students, in consultation with TAMUQ and subject to criteria specified
by the donors unless otherwise required by the donor.
2.6.1.1 TAMUQ students wishing to study abroad, during the summer will not
have their summer course expenses covered by Qatar Foundation unless
the courses they are taking are not part of the curriculum offered at the
branch campus in Doha, and the summer course credits will bring the
expected graduation date forward by at least one semester.
2.6.1.2 Financial aid for students attending the summer course in Doha, shall not
be released unless: (1) the student is not taking the summer course in

Page 6 of39

place of a failed or voluntarily dropped course; (2) the summer course

credits will bring the expected graduation date forward by at least one
semester; and (3) the international students will bear the extra cost of
staying in the residence hall during the summer course.
2.6.2 It is expected that most Qatari graduate students will be financially sponsored by
the Higher Education Institute of the State of Qatar, or by their employers.
However, Qatar Foundation will offer limited financial assistance to those
research-degree Qatari students who are not otherwise funded in this manner.
Qatar Foundation may consider providing limited financial assistance to wellqualified non-Qataris, but shall not be required to do so. In the case of either
Qatari or non-Qatari students, the amount of financial assistance (if any) will be
determined by Qatar Foundation on a case-by-case basis in its sole discretion.
TAMUQ shall seek forms of financial assistance for qualified graduate students,
such as fellowships and assistantships (both teaching and research) provided by
grants and contracts from government organizations, industry and other external
sources.
2.6.2.1 Graduate assistantships are an integral part of a university's teaching and
research programs. Normally, such an assistantship provides the students
with a salary and also provides payment to cover tuition and health care
benefits. A mutually agreed upon number of teaching assistantships
(GATS) shall be offered by T AMUQ and funded in the approved
educational budget.
2.6.2.2 Graduate Fellowships - the Parties commit to work jointly to solicit
donations from industry and other external sources to provide fellowship
support for graduate students. Recognition shall be given to donors as
may be mutually agreed by the party receiving the gift, the donor and
Qatar Foundation, if the gift is made to TAMUQ.
2.7

Cooperation with Other Programs. TAMUQ shall collaborate, with the support and
facilitation of TAMU, with the different branch campuses at Education City, centers and
other Qatar Foundation-sponsored institutions to further cooperation and synergies
among them. Areas of collaboration shall include, without limitation, a) joint faculty
appointment; b) joint student registration; c) offering of cooperative or joint programs;
and d) offering of multidisciplinary degrees and/or research opportunities, as may be
applicable.
2.7.1

Course Offering. Courses within the TAMU curriculum offered to TAMUQ

students shall be offered to qualified students enrolled in programs offered by
other universities operating in Qatar under contract with Qatar Foundation, when
space is available in TAMUQ classes after meeting the enrollment requirements
of TAMUQ students. Thereafter, to the extent that vacancies still exist, the
TAMU curriculum offered to TAMUQ students shall be offered to qualified
students enrolled in other degree and non-degree community education programs
in Doha. TAMUQ shall consult with Qatar Foundation to plan for the availability

Page 7 of39

of seats to accommodate qualified student enrollments from other programs

according to the terms described above.

2.8

2. 7.2

Development of a Common Required Curriculum. In an effort to create exposure

to a more diverse classroom environment, enriching the educational experience
for the benefit of the students, TAMUQ is committed to consulting with other
universities in Qatar under contract with Qatar Foundation to develop a common
required curriculum available to all of their respective students, consistent with
the admissions and mandatory curriculum requirements of each participating
university. TAMUQ students may take these required courses at other
universities under contract with Qatar Foundation and TAMUQ shall grant credit
for the course(s) upon receipt of a transcript reflecting successful completion
from the university where the course(s) was taken. TAMUQ shall allow students
from other universities under contract with Qatar Foundation to take these
required classes at TAMUQ, space permitting, and TAMUQ shall provide
transcripts to the student's home university.

2.7.3

Cooperation with Qatar Foundation Affiliates. The Parties shall explore joint
educational and research and development opportunities with Qatar Foundation
and its several affiliates.

2.7.4

Academic Bridge Program {ABP). The ABP is intended to prepare recent high
school graduates for admission to the institutions under contract with Qatar
Foundation, as well as other international universities. The focus is primarily on
English language and math. Some ABP students may dual-enroll at TAMUQ as
non-degree seeking students. APB students may only take TAMUQ classes in
which they have met the prerequisites and/or achieved the necessary score on
TAMUQ's placement exam. In order to become a degree seeking student, the
ABP students must meet TAMUQ admission requirements, regardless of how
they perform as a non-degree seeking student. Classes taken at the ABP are not
college level classes and no TAMUQ credit is granted for them. For those ABP
students that are dual-enrolled and who successfully complete the TAMUQ
course(s), TAMUQ credit will be granted for that course(s). For those dualenrolled ABP students who are admitted to TAMUQ as a degree seeking student
and have successfully completed such courses that are part of their degree plan,
this credit will be applied towards their degree.

2.7.5

The Parties acknowledge that collaboration with other institutions of higher

education, especially those with engineering programs, is essential to building
quality graduate degree programs. TAMU and TAMUQ shall work to establish
collaborations with other institutions operating in Education City and other top
tier international institutions in areas including but not limited to: course work,
research, co-advising, reciprocal exchanges of students, and joint/dual degree
programs.

Instruction. Instruction at TAMUQ shall be coeducational and conducted in the English

language.

Page 8 of3 9

2.9

2.1 0

Exchange. TAMU and TAMUQ shall operate a regular exchange program so that
students of T AMUQ are afforded the opportunity to study and/or conduct research at
TAMU and students of TAMU are afforded the opportunity to study and/or conduct
research at TAMUQ. Full time undergraduate TAMUQ students will be strongly
encouraged to spend one semester during their studies at TAMU. Every year, there
should be an equal number of outgoing and incoming students. The Parties have
established by a separate agreement the procedures for the management and operation of
the exchange program. In addition, the exchange program shall be subject to the
following principles:
2.9.1

TAMUQ Student Transient Enrollment at TAMU. TAMUQ students enrolling at

T AMU shall be subject to the same procedures and policies, applicable to other
TAMU students at TAMU. TAMUQ students enrolling at TAMU shall participate
in a pre-departure program prior to leaving Qatar and shall have access to the
same administrative support services available to TAMU international students,
including, but not limited to, arrival and housing assistance, orientation
programming, access to health facilities, and assistance with personal and
academic concerns. To enroll at TAMU, TAMUQ students shall obtain the
appropriate student visas. Staff at TAMU shall work with individual students and
Qatar Foundation to facilitate this process.

2.9.2

TAMU Student Transient Enrollment at TAMUQ. TAMU students enrolling at

T AMUQ, which shall not include students who register at TAMU for study
abroad programs, shall be subject to the same procedures and policies applicable
to other TAMUQ students. TAMU students enrolling at TAMUQ shall participate
in a pre-departure program prior to leaving College Station and shall have access
to the same administrative support services available to TAMUQ international
students, including, but not limited to, arrival and housing assistance, orientation
programming, access to health facilities, and assistance with personal and
academic concerns. To enroll at TAMUQ, T AMU students shall obtain the
appropriate student visas. Qatar Foundation shall work with individual students
and TAMU officials to facilitate this process.

2.9.3

Students participating in the exchange program shall continue to pay their tuitions
to their home institution.

2.9.4

Faculty coming to TAMUQ from TAMU, or to TAMU from TAMUQ, may bring
graduate students with them. These students may enroll at TAMUQ or TAMU to
complete a portion of their studies.

Information Technology. In consultation with Qatar Foundation, T AMU shall operate

and maintain the information technology and communications systems and requirements
(collectively, the "Information Technology") required to support the curriculum of
TAMUQ. T AMUQ will exercise its best efforts to align its information technology with
the overall IT strategy of Qatar Foundation to be compatible with the information
technology infrastructure of other educational institutions that have contracted with Qatar

Page 9 of39

Foundation. The Information Technology shall include communications and computing

hardware, software, local area networks, Internet access, and support facilities in
classrooms, including multimedia classroom capabilities, faculty offices and dedicated
research and learning spaces. Qatar Foundation will maintain high speed network
connection suitable to support the operational, educational, and research activities.
2.11

Library. In consultation with Qatar Foundation, TAMUQ shall operate and maintain
library facilities that are suitable for the TAMUQ curriculum. The library facilities must
also be compatible with the required approval standards as required in this Agreement.
The Parties acknowledge that Qatar Foundation is in the process of establishing a
National Library to house, among other collections, the collections of general interest to
all institutions supported by Qatar Foundation. TAMUQ shall cooperate with Qatar
Foundation National Library Project in matters including, without limitation,
coordination of acquisitions to avoid duplication, collection and accessibility to data
bases, provided that T AMUQ maintains a core specialty collection on site. That on site
collection should be comparable to similar collections held by TAMU for the benefit of
the COE at TAMU for the programs being offered at TAMUQ. Qatar Foundation shall
advocate on behalf of TAMUQ to ensure receipt of holdings and textbooks selected by
TAMUQ. It is the intent of TAMUQ that the core specialty collection be open to
students of the other institutions supported by Qatar Foundation, consistent with any
license restrictions.

2.12

Student Contracts. All students shall accept T AMU' s codes of conduct and academic
integrity. TAMU shall formulate and enforce student rules for TAMUQ that are
consistent with student rules at the College Station campus and take into account the
cultural, religious and social customs of Qatar. TAMUQ shall be responsible for
enforcing these rules. TAMUQ students may have separate contractual relationships with
Qatar Foundation regarding, for example, housing and financial aid.

2.13

Exclusivity. Qatar Foundation acknowledges the value of TAMU's contribution to

development of the education of engineering in Qatar and the region, and the spirit of
partnership the Parties have built during the tenure of their cooperation. In this spirit of
partnership, Qatar Foundation commits to consulting with TAMU before offering new
engineering and/or engineering technology programs, with the goal of exploring mutually
beneficial arrangements in respect of such new programs. During the term of this
Agreement, or any Renewal Term as defined in Article 7.1, TAMU shall not establish
without approval of Qatar Foundation another degree-granting engineering program in
the Middle East, as defined by The Columbia Electronic Encyclopedia, 6th Edition, 2012
(and set out in Exhibit F).

2.14

Program Sustainability. To ensure academic self-sustainability of the program, TAMUQ

will undertake to develop and execute, with full support from Qatar Foundation, plans for
recruiting, training, and employing the talented and highest achieving among the
graduates of TAMUQ and other members of Education City. The plans shall include a
component specifically targeting Qatari graduates with high academic potential for
success in a graduate program and shall include the means to identify, train, and mentor
these graduates through their graduate studies. T AMUQ shall be committed to the

Page 10 of39

recruitment and hiring of qualified Qatari candidates for academic positions at TAMUQ.
2.15

Research Programs. The Parties have entered into a separate agreement as of the 171h day
of January, 2011 concerning certain research programs, as defined therein, to be
conducted at TAMUQ (the "Research Agreement"), intending the Research Agreement
to be a separate and standalone agreement that does not modify the terms of this
Agreement. Similarly, the Parties intend this Agreement not to amend or modify any
provision of the Research Agreement that differs from any provision of this Agreement.

2.16

Educational Records. Qatar Foundation will be provided with access to the educational
records ofTAMUQ students under the following provisions:
2.16.1 As a condition of a financial aid award from, or other agreement with, the Qatar
Foundation or external party, many TAMUQ students provide a signed consent
that allows Qatar Foundation access to their educational records. Additionally,
TAMUQ will request a signed consent from all incoming students allowing
access to their educational records by Qatar Foundation. Consistent with the
Family Educational Right and Privacy Act (FERPA), T AMUQ will provide Qatar
Foundation with access to the educational records of those students who have
signed a consent form.
2.16.2 Qatar Foundation provides institutional activities for TAMUQ and its students
such as: issuance of tuition and fees invoices, collection of tuition payments,
tracking students, coordinating student issues within Education City, providing
sponsorship for student visas and exit visas, building access and security, and
others as needed and agreed to by the Parties. These are institutional activities
that TAMUQ would otherwise use employees to perform. Accordingly, for the
exclusive purpose of providing these services, TAMU will provide Qatar
Foundation with the necessary student data and educational records. To the
extent any such student data and educational records provided for these purposes
may be protected under FERPA, Qatar Foundation will not re-disclose any
personally identifiable information except as provided for under FERPA. Prior to
a student enrolling at T AMUQ, T AMUQ will obtain a signed acknowledgement
of the provisions of FERPA relating to access to their educational records by
officials ofTAMU, TAMUQ and Qatar Foundation.

ARTICLE 3. MANAGEMENT AND OPERATIONS

3.1

Operational Responsibility. TAMU and TAMUQ shall have the responsibility to: (i)
select and supervise faculty; (ii) admit, enroll and instruct students; (iii) select and
supervise administrative and other staff, subject to the requirements set forth in Article
3.2; (iv) prescribe plans and set standards for the operation of TAMUQ to satisfy the
quality and other requirements set forth in this Agreement; and (v) design and implement
the academic curriculum and programs.

3.2

Appointment of the Dean and Associate Deans ofTAMUQ. TAMUQ shall be under the
Page II of39

direction of a Dean, who shall be the Chief Executive Officer ofTAMUQ. The Dean of
T AMUQ shall report to the T AMU Provost and Executive Vice President for Academic
Affairs and also to the Dean of the COE at TAMU. The Dean and CEO shall be directly
accountable for all aspects of the quality of the undergraduate and graduate degree
programs to the TAMU COE and Qatar Foundation. The programs shall be guided,
advised, and mentored by TAMU with central participation by the COE. The Dean and
CEO shall be appointed in accordance with the policies of The Texas A&M University
System (TAMUS), and the Associate Deans ofTAMUQ shall be appointed by TAMU
Provost and Executive Vice President for Academic Affairs. Appointments of the Dean
and the Associate Deans are subject to consultation with and the concurrence of Qatar
Foundation during the candidate review and selection process.
3.3

Joint Advisory Board. Qatar Foundation and T AMU have established a Joint Advisory
Board for TAMUQ. The composition and duties of the Joint Advisory Board are as
follows:
3.3.1

Three (3) members of the Joint Advisory Board shall be appointed by TAMU and
three (3) members by Qatar Foundation. Three (3) additional independent
members shall jointly be appointed by TAMU and Qatar Foundation. Each Party
shall nominate a nonvoting member, who shall be in the case ofTAMU the Dean
of TAMUQ. There shall be at least two meetings during each fiscal year, one of
which shall be contemporaneous with the budget review process described in
Article 6. The Joint Advisory Board shall operate in accordance with its bylaws.

3.3.2

The size of the Joint Advisory Board may be adjusted as Qatar Foundation and
TAMU may agree in writing, but the representation of Qatar Foundation and
TAMU on the Joint Advisory Board shall at all times be equal and the number of
third party members shall at no time exceed the number of representatives of
Qatar Foundation or TAMU.

3.3.3

The Joint Advisory Board shall provide advice to the Dean of TAMUQ, Qatar
Foundation Board of Directors, TAMU and the TAMUS Board of Regents, as
applicable. The Joint Advisory Board shall be primarily responsible for ongoing
review and evaluation of the success ofTAMUQ and shall:
(i)

Provide general oversight, including monitoring the operations of

TAMUQ and the discharge of the Parties' performance under this
Agreement;

(ii)

Recommend long-term strategy, future projects, research and program

enhancements;

(iii)

Review enrollment targets and student recruitment plans, monitor their

implementation and make recommendations to the parties in relation to
recruiting practices and Qatar Foundation support for student recruiting
towards achieving the enrollment goals for Qatari representation at
TAMUQ;

Page 12 of39

(iv)

Monitor the process of securing and maintaining accreditation and

approval forT AMUQ in accordance with Article 2.4;

(v)

Monitor and promote TAMUQ cooperation with Qatar Foundation and

other programs in Education City under Article 2. 7;

(vi)

Monitor the degree of success in recruiting and retaining T AMUQ faculty

of a quality equivalent to faculty at the TAMU main campus;

(vii)

Review all proposed and final budgets for adequacy of information

provided;

(viii)

Advise on operational and academic appraisals;

(ix)

Comment on student achievement and performance results;

(x)

Assist with respect to local operations, consultations between the Parties,

and internal dispute resolution;

(xi)

At the request of either Party, review and comment on candidates

proposed for appointment as Dean and Associate Deans at TAMUQ; and

(xii)

At each Spring meeting, in relation to the current year of program

operations, review and rate the collaboration and community service
activities of TAMUQ and the outcomes of those activities as set out in
Exhibit E, and the budget starting the following July I 51 will be adjusted
accordingly; any increase in the budget required will be allocated from the
TAMUQ contingency budget, if funds are available, and if funds are not
available, any increase will be added to the following year's budget.

3.3.4

The Joint Advisory Board shall submit: (i) annual reports of its activities to
TAMU and Qatar Foundation; and (ii) such other reports as the Board, at its
discretion, shall choose to make. The Joint Advisory Board may undertake such
additional duties as mutually agreed by the Parties.

3.3.5

If the Joint Advisory Board determines that TAMU is not in compliance with, or
TAMU's performance is inadequate with respect to, this Agreement, it will,
subject to prior approval by Qatar Foundation, require implementation of a
corrective action plan by (i) requesting that TAMU or TAMUQ develop a
corrective action plan, including a timetable for implementation; (ii) engaging an
independent third party expert to develop such a corrective action plan for
consideration by the Joint Advisory Board; or (iii) developing a corrective action
itself. TAMUQ will then implement the designated corrective action plan;
TAMUQ's inability or failure to do so may be submitted by Qatar Foundation to
the dispute resolution process of Article 8.

3.3.6

The costs of the Joint Advisory Board shall be borne by Qatar Foundation.

Page 13 of 39

3.3.7

In accordance with the Budget and Financial Management provisions of this

Agreement, copies of all proposed annual business plans and budgets shall be
submitted by the Dean ofTAMUQ to the Joint Advisory Board prior to its annual
submission to Qatar Foundation as referenced in Article 6.3. In its discretion, the
Joint Advisory Board may make recommendations to the Parties concerning any
aspect of the proposed business plan and budget. In addition, at the request of
either party to this Agreement, the Joint Advisory Board shall: (i) meet to review
any disagreements between the Dean of TAMUQ and Qatar Foundation with
respect to the proposed business plan and budget; and (ii) make written
recommendations to the parties regarding resolution of disagreements, or any
other aspect of the proposed business plans and budgets. The Joint Advisory
Board shall complete its review and provide any recommendations generally not
later than December 30th of each year. The Parties shall give due consideration to
the recommendations ofthe Joint Advisory Board, but~tar Foundation Board of
Directors shall have the final authority to approve annual business plans and
budgets, provided that TAMU shall have the rights provided in Article 8 of this
Agreement.

3.3.8

In order to perform its responsibilities, the Joint Advisory Board shall receive
copies of all audits of TAMUQ and auditors' recommendations, the unaudited
quarterly financial statements ofTAMUQ and explanations of line item variances
as provided in Articles 6.1 0 and 6.11, and such other records of TAMUQ as the
Board may reasonably request.

3.4

External Reviews. Qatar Foundation, after consultation with TAMU, shall convene and
set the terms of reference of an independent review committee for the evaluation of the
operation ofTAMUQ as compared to the goals of the parties and the characteristics of
TAMUQ as set forth in this Agreement. The comprehensive review shall include, without
limitation, an evaluation of the recruitment and performance of TAMUQ students,
faculty, administrators and management, curriculum and program delivery. The external
review committee shall consist of prominent engineers, scientists, and educators. The
external committee shall have between three (3) and five (5) members. The review
findings and recommendations shall be conveyed to Qatar Foundation and TAMU.
TAMU will forward any comments it may have to Qatar Foundation. The reviews shall
normally occur every three years, but more frequently if significant shortcomings are
identified. The costs of each review, including, but not limited to, necessary travel
expenses, shall be borne by Qatar Foundation.

3.5

Academic Program Review. TAMU procedures provide for an Academic Program

Review of each graduate academic program on a periodic basis. TAMUQ programs will
receive such a review when the corresponding program at T AMU is reviewed, and the
results of each TAMUQ review shall be provided to Qatar Foundation upon completion
of the review.

Page 14 of39

ARTICLE 4. PERSONNEL
4.1

TAMU Responsibility for Personnel. Subject to the terms of this Agreement, TAMU
shall be responsible for recruiting, hiring, terminating, and establishing compensation and
personnel policies, in respect to employees, faculty and staff ofTAMUQ.

4.2

TAMU Faculty Appointments. All faculty members at TAMUQ shall have TAMU
faculty appointments. All faculty and staff assigned to TAMUQ shall be employees of
TAMU. TAMUQ shall follow the same faculty recruitment and search policies and
standards as established and followed by TAMU.: including the proper degrees and
credentialing checks prior to faculty appointment.

4.3

Secondment. It is the goal of the Parties that the Dean, Senior Administrative staff and a
majority of all TAMUQ faculty shall be seconded from TAMU on long term assignment
for three years and above, and TAMU shall make its best effort to recruit faculty for
positions at TAMUQ from TAMU. Faculty hired from outside TAMU should be from
TAMU's peer institutions, as determined by TAMU's engineering departments, and shall
have qualifications and quality comparable to faculty hired at the College Station
campus.

4.4

Orientation. All faculty and staff who are hired in the United States to work in the State
of Qatar shall participate in an extensive orientation program in Doha designed to orient
them to the culture in the State of Qatar and to TAMUQ.

4.5

Compensation. T AMU faculty members or other TAMU employees seconded or

otherwise recruited for TAMUQ, except staff hired in the Middle East, as defined in
Article 2.13, covered under Article 4.7, shall receive salary and benefits determined in
accordance with TAMU's customary compensation policies and procedures. In addition
to their TAMU salary, the Dean, administrative staff and faculty of TAMUQ shall
receive the following non-salary benefits: an annual salary premium (at a rate to be
determined in the discretion of TAMU, but not more than 30% of base compensation),
housing or a housing allowance, a travel allowance, a transportation allowance, a tax
equalization supplement for U.S. taxpayers in respect of non-salary benefits unique to the
TAMUQ campus, educational costs for eligible dependents living in Qatar with the
employee, and medical and life insurance, all as specified in the annual budgets for
T AMUQ in accordance with the Budget and Financial Management procedures set forth
in this Agreement.

4.6

Visas. Work Permits. Qatar Foundation shall exercise reasonable efforts to secure
appropriate visas, residence and work permits, and to provide sponsorship for
immigration and other purposes in a timely fashion for all expatriate administrators,
faculty, staff, students and their families.

4. 7

Staff hired in the Middle East. Staff hired for employment by T AMUQ who reside in the
Middle East, as defined in Article 2.13, at the time of hire, excluding faculty and senior
administrative staff, shall receive compensation and benefits which shall be guided by the
compensation policies and procedures of Qatar Foundation and consistent with the local

Page 15 of39

Qatar market. All attempts will be made to ensure allowances are not duplicated in a
single household when recruiting non-sponsored local hires.
Any changes in
compensation and benefits as a result of this Article, which is applicable to existing staff
and staffhired in the future, shall take effect from July 1, 2014.
4.8

Local Assistance. Qatar Foundation shall assist TAMUQ faculty, staff or students in their
dealings with local governmental authorities.

4.9

Sponsorship. To the extent required by local law and as otherwise agreed between the
Parties, Qatar Foundation shall act as the local sponsor for T AMU and TAMUQ, for
purposes of the performance ofthis Agreement.

4.10

Tax Equalization. In addition to the benefits specified in this Agreement, all TAMUQ
employees who are U.S. taxpayers shall each receive a tax equalization supplement as
follows. If any such employee is required to pay federal, state or local income taxes in the
United States, in respect of their TAMUQ compensation and benefits earned while
resident in Qatar, that employee shall receive an annual tax equalization supplement of
the amount, if any, necessary to neutralize the impact of any such tax actually due and
payable in respect of: (1) TAMUQ salary premium and non-salary benefits received by
the employee, but which would not be provided to that employee if he/she was employed
by TAMU in the same or similar position on the main campus; and (2) the tax
equalization supplement payment. The computation of the tax equalization supplement
shall consider any income exclusions or other U.S. tax benefits to which the employee
may be entitled because of his/her employment outside the United States and as a
condition of receiving the tax equalization supplement, the employee shall take all
reasonable steps to qualify for any such exclusion and benefits. The computation of the
tax equalization supplement shall be governed by the principle that the employee shall
receive neither a U.S. tax advantage nor disadvantage as a consequence of their
employment by TAMUQ. The tax equalization supplement established in this Article
shall be paid by TAMUQ to the eligible employees. The corresponding amounts shall be
considered operational costs of TAMUQ, and included in the annual budgets in
accordance with Article 6. If any TAMUQ employee is not eligible for a tax equalization
supplement as set out in this Article, any U.S. tax advantage that such employee may
receive as a consequence of his/her employment outside the United States shall be
retained solely by the employee.
4.1 0.1 Tax Equalization Payments Computation. At its expense, Qatar Foundation shall
engage a firm of certified public accountants qualified to render U.S. Tax advice.
This firm shall be engaged on an annual basis to: (1) prepare U.S. federal, state or
local tax returns required to be filed by TAMUQ employees; and (2) compute the
tax equalization supplement payments for each eligible employee.

ARTICLE 5. FACILITIES AND PROPERTY

5.1

Site and Facilities. Qatar Foundation shall be responsible for providing a site for
TAMUQ, and constructing, owning and furnishing the facilities of TAMUQ (the

Page 16 of39

"Facilities").
5.2

Ownership of Prooertv and Endowments. Qatar Foundation shall own all real and
personal property acquired~ and all physical facilities constructed for TAMUQ, except
property acquired at TAMU or Texas A&M Engineering Experiment Station (TEES)
expense~ or at the expense of its employees or sponsors~ without funding or
reimbursement by Qatar Foundation~ which shall remain the property ofTAMU or TEES~
as appropriate, except as provided in Article 5.2.1. Except as otherwise agreed by the
Parties, TAMUQ shall be entitled to use the real and personal property acquired by Qatar
Foundation for TAMUQ to perform the obligations ofTAMU, TAMUQ and TEES under
this Agreement.
5.2.1

The ownership of property acquired for TAMUQ by T AMU or TEES at the

expense of a sponsor or through a grant for TAMUQ shall be transferred to Qatar
Foundation, unless such transfer would be prohibited under United States federal
laws or regulations or State of Texas laws, as they exist at the time this
Agreement is executed or as enacted in the future. In exchange for this transfer of
ownership, throughout the term of this Agreement and any renewals thereof,
TAMU, TAMUQ and TEES shall have the first priority right to use the property
at TAMUQ throughout its useful life for research and/or academic purposes.
Property transferred to Qatar Foundation under this article shall become part of
the academic infrastructure at TAMUQ to be maintained by Qatar Foundation. In
the event that Qatar Foundation establishes an entity that is capable of being the
contracting entity for sponsored agreements and grants, the parties agree to come
together to discuss the issue of contract administration for research agreements
and grants for TAMUQ and amend this Agreement, if needed, upon mutual
agreement of both Parties.

5.2.2

Endowments and Equipment Donations. Endowments or donations to support the

Program will be owned by Qatar Foundation and managed for the benefit of
TAMUQ, unless the donor specifies otherwise. Endowments or equipment
acquired through a gift to Qatar Foundation, or at the expense of Qatar
Foundation, shall become the property of Qatar Foundation. Endowments or
equipment acquired through a gift to T AMU, TEES or the Texas A&M
Foundation for use at TAMUQ, shall become the property of TAMU or TEES, as
appropriate. In the event that this agreement terminates and TAMUQ ceases to
operate, ownership of equipment donations acquired through a gift to T AMU,
TEES or the Texas A&M Development Foundation for use at T AMUQ will be
transferred to Qatar Foundation~ unless such transfer is prohibited by United
States federal laws or regulations or State of Texas laws. Recognition shall be
given to donors, as may be mutually agreed, including "naming rights" for
laboratories so-equipped in accordance with TAMUS policies and regulations as
appropriate. In the future, if Qatar Foundation develops an entity in the United
States that qualifies as a tax exempt entity under United States tax laws, the
parties agree that they will reconsider how endowments and equipment donations
will be handled and amend this Agreement if needed and upon agreement of both
parties.

Page 17 of39

5.2.3

Except as otherwise agreed in writing between TAMUQ and Qatar Foundation,

upon expiration of the useful life of property owned by Qatar Foundation, Qatar
Foundation shall be responsible for removal of such property within 60 days of
notice from TAMUQ. TAMUQ shall not be responsible for property remaining
beyond 60 days following notification to Qatar Foundation by TAMUQ and may
dispose of such property. Qatar Foundation shall be responsible for all property
disposal costs. Replacement of assets prior to the expiration of their useful life
should be done with prior approval of Qatar Foundation.

5.2.4

Intellectual Property. With the following exceptions, details of ownership and

rights to intellectual property between the Parties are set forth in a separate
Intellectual Property Management Agreement between Qatar Foundation and
TAMUS, a copy of the said Agreement is attached at Exhibit C. In the event that
the Intellectual Property Management Agreement is later amended or superseded,
the attached version shall be replaced with the then current version.
5.2.4.1 Intellectual property which is unrelated to an individual's
employment responsibilities and developed on his or her own time
without the support of TAMU, TAMUQ or Qatar Foundation or
significant use of their facilities is owned by the creator, subject to
the rights of third parties;
5.2.4.2 The Parties recognize and affirm the traditional academic freedom
of the faculty and staff to publish pedagogical, scholarly or artistic
works without restriction. In keeping with this philosophy, the
Parties do not claim copyright to pedagogical, scholarly or artistic
works, regardless of their form of expression, unless required by a
funding or research contract. Such works include, but are not
limited to, faculty-prepared works such as textbooks, course
materials and refereed literature, and works of students created in
the course of their education, such as dissertations, papers and
journal articles. Furthermore, the Parties claim no ownership in
popular nonfiction, novels, poems, musical compositions, or other
works of artistic imagination that do not constitute significant use
of resources and/or are not works for hire; and
5.2.4.3 If an author retains title to copyright in teaching or course
materials that are not "works for hire", such as class notes,
curriculum guides and laboratory notebooks, the Parties retain a
royalty-free right to use the materials for educational purposes.
5.2.4.4 Rights to materials prepared as a "work for hire" paid for by Qatar
Foundation pursuant to a specific agreement shall be owned by
Qatar Foundation.

5.2.5

The parties are unaware, and TAMU represents that it is unaware, of any current
United States federal laws or regulations or State of Texas law that would prohibit

Page 18 of39

the transfer of property as described in this Article 5.2. In the future, if the United
States government or Texas Legislature enacts a law or regulation that would
prohibit the transfer of property as described in this Article, the Parties agree to
work together toward a resolution that will continue the intent of this Article and
amend this Agreement accordingly, upon agreement of both Parties.
5.3

Maintenance and Improvements. With respect to the Facilities, Qatar Foundation shall be
responsible for routine maintenance, custodial services, landscaping, and campus
security, either by contract with local vendors or by supervising appropriate staff.
5.3.1

Significant capital improvements to the Facilities, including major repairs,

renovation and construction, may be suggested by either Party, but shall be
approved and executed by Qatar Foundation. The Parties shall consult during any
design and construction phases of improvements to the Facilities of TAMUQ to
ensure that the exterior appearance is consistent with the culture and architectural
standards of Qatar, and that the functionality of interior spaces is consistent with
the academic and support requirements ofTAMU.

5.4

Fixed Asset Register. TAMUQ shall maintain and, upon request, make available to Qatar
Foundation, a fixed asset register for all assets with a dollar value above $3,288 procured
by TAMUQ, with visibility of the asset description, date of purchase, vendor, cost,
location and useful life. TAMUQ shall align with Qatar Foundation policy on asset
capitalization and the corresponding useful life. TAMUQ shall provide Qatar Foundation
with copies of these fixed assets registers on regular basis but no less than twice a year, in
accordance with a schedule established with Qatar Foundation Finance.

5.5.

Signage. The Parties shall jointly agree on signage for the Facilities, but in all cases,
signage shall reflect the name, "Texas A&M University at Qatar". Signage that
designates the COE shall also refer, as appropriate, to the "Dwight Look College of
Engineering".

ARTICLE 6. BUDGET AND FINANCIAL MANAGEMENT

6.1

Qatar Foundation Financial Responsibility. This is a cost-reimbursable contract. Subject

to the terms of this Article 6, Qatar Foundation shall pay TAMU and TAMUQ for their
actual Allowable Costs, as hereafter defined, incurred in operating TAMUQ as required
by this Agreement.

6.2

Plans and Budgets. The business plans and estimated budgets for the years of program
operations from July 151 2013 to June 301h 2018 are attached at Exhibit D. Final budgets
for each year shall be subject to the budget submission and approval process set forth in
this Article. All business plans, budgets and other financial records shall be based on the
fiscal year: July I to June 30 (the "Fiscal Year"). Budget entries shall be expressed in
U.S. Dollars. The budget shall be approved and funded in U.S. Dollars. TAMUQ shall
co-operate in Qatar Foundation's strategic planning.

Page 19 of39

6.3

Proposed Annual and Five Year Plans and Budgets. Not later than November 301h of each
year, or alternative date established by Qatar Foundation, the Dean of TAMUQ shall
prepare and present to Qatar Foundation a proposed annual business plan and budget for
approval and an estimated rolling five-year projected strategic and business plan and
budget for acknowledgement. The Parties shall consult in good faith regarding the
annual and five-year plans and budgets. The plans and budgets shall be presented in a
consistent form from year-to-year and in sufficient detail to permit a comprehensive
evaluation, including the same level of detail and in the same format as the plans and
budgets attached as Exhibit D. The Joint Advisory Board shall review and provide
recommendations regarding the plans and budgets as provided in Article 3.3.7, including
recommendations with respect to the resolution of any disagreement between the Parties.
Notwithstanding any recommendation of the Joint Advisory Board or consultation among
the Parties, Qatar Foundation's Board of Directors shall have the final authority to
approve the annual business plan and budget and acknowledge the estimated rolling fiveyear projected strategic and business plan and budget. Qatar Foundation's Board of
Directors shall approve the annual plan and budget by May I of each year.

6.4

No Agreement on Budget. In the event Qatar Foundation and TAMU do not reach
agreement on an annual budget that is proposed by TAMUQ, the Parties shall continue
performance of this Agreement for the Fiscal Year in question in accordance with the
latest approved budget and TAMU or Qatar Foundation may resort to the first level
dispute resolution procedure in Article 8.1. If the Parties subsequently approve a budget,
that approved budget shall be retroactive to the commencement of the relevant Fiscal
Year. If the Parties fail to jointly approve a budget for two (2) consecutive Fiscal Years,
either Party may terminate this Agreement at any time thereafter. Such termination shall
be treated as if an event of force majeure had occurred, permitting termination according
to Article 7.2.3. Such termination shall not be considered a breach or default by either
Party and TAMU shall be entitled to disengagement costs pursuant to Article 7.6 hereof.

6.5

T AMU Faculty. Unless teaching summer classes or performing other summer activities
provided for in the approved educational budget TAMUQ faculty shall be paid from the
academic budget for no more than ten months of their annual base salary by year 3 from
the inception of the research program (January 17, 2011) or the faculty member's hire
date, whichever is later, and for nine months by year 5 and over (not including housing,
allowances, and other Qatar incentives).

6.6

Shared Services. TAMUQ shall use, and Qatar Foundation shall make available to
T AMUQ, Qatar Foundation's Shared Services (Shared Services) that meet TAMUQ's
reasonable requirements. Shared Services are those consolidated services Qatar
Foundation offers to all institutions supported by the Foundation, including but not
limited to IT, housing, insurance, public relations and events, human resources, security
and facilities management. TAMUQ and Qatar Foundation shall enter into agreements
providing the terms for the provision of such services, which terms shall be reasonable.
Each annual and five-year budget shall identify those essential services that the Parties
intend to provide to TAMUQ via Shared Services agreements. To the extent that the
Parties are unable to agree on Shared Services arrangements for any of the identified
services, TAMU and Qatar Foundation agree to negotiate in good faith to adjust the
budget or make other provisions to ensure that the identified services are provided as

Page 20 of39

required. T AMUQ shall co-operate with Qatar Foundation~ in order to ensure that Qatar
Foundation's scale is leveraged, in negotiating for new compounds or existing lease
renewals. New staff appointments should be allocated appropriate housing in accordance
with Qatar Foundation HR policy on housing unit allocation to staff.
6. 7

Expenditures. Following approval of each annual budget~ consistent with the provisions
of Article 6.3, TAMU shall have full expenditure authority for TAMUQ's operating
budget and may transfer funds among annual operating non-personnel and noncompensation budget line items. The collective budgeted personnel compensation and
benefits (as a category, but not necessarily with respect to particular individuals) shall not
be exceeded without prior consultation with, and approval by~ Qatar Foundation, and
Qatar Foundation shall have no obligation to reimburse or pay expenditures in excess of
the total approved annual budget. Any operating budget funds provided in the annual
budget, but not expended by TAMU in that Fiscal Year, shall be refunded to Qatar
Foundation. Capital item funds approved in the annual budget but not expended in the
corresponding Fiscal Year may be carried over to the next Fiscal Year if the capital item
is still required~ provided that any such funds that remain unexpended in that Fiscal Year
may not be carried over to a further Fiscal Year, and shall be refunded to Qatar
Foundation. Subject to advance approval from Qatar Foundation in writing, TAMU may
transfer funds among capital budget line items. Qatar Foundation shall be deemed to
have approved if it does not object within 15 business days from the day TAMUQ
notifies Qatar Foundation of the request. Refunds required by this Article shall be made
in accordance with the Adjustments provision in Article 6.1 0.2.

6.8

Management Fee. Qatar Foundation shall pay TAMU a management fee (the
"Management Fee") which shall be inclusive of all of TAMU's costs and fees for
establishing, managing and operating TAMUQ. The amount of the Management Fee
shall be determined in accordance with Exhibit E. Upon approval of the annual budget,
the Management Fee for that year shall become a fixed expense. The Management Fee
shall be payable in equal monthly installments on the first day of each calendar month.

6.9

Payments. The following payment procedures shall be followed:

6.9.1

Qatar Foundation shall only pay TAMU for its "Allowable Costs". For purposes
of this Agreement~ Allowable Costs shall include those costs incurred by TAMU
or TAMUQ which are: (i) reasonable; (ii) allocable to performance of this
Agreement; and (iii) in compliance with the personnel regulations, accounting and
finance rules~ and related procedures that govern expenditures by TAMU at its
main campus, including, without limitation~ those published in TAMUS Policies
and Regulations and TAMU!fAMUQ Rules and Standard Administrative
Procedures and such procedures as are approved in writing by TAMU and Qatar
Foundation.

6.9.2 All funds necessary to pay TAMUQ expenses shall be paid by Qatar Foundation
to T AMU before the expenses are incurred. Each approved annual budget shall
include a schedule of projected monthly cash requirements for TAMUQ. Funds
shall be deposited by Qatar Foundation into a TAMUQ bank account designated

Page21 of39

by TAMU so that T AMUQ has three months of available funds for the operation
of TAMUQ as shown in the annual budget. Each deposit by Qatar Foundation
shall occur on the first business day of the month preceding the three months for
which funds are required, and not later than fifteen days prior to such date,
TAMUQ shall provide a supporting invoice to Qatar Foundation reflecting the
corresponding deposit amount. Each such invoice shall state the amount of any
unexpended and uncommitted funds accumulated by TAMUQ supported by a
correspondence bank statement and a list of existing commitments due for
payment through the end of the funding period. To the extent that the unexpended
and uncommitted funds, when added to the next scheduled deposit, exceed the
projected cash requirements for the applicable three months period, the schedule
of deposits shall be adjusted accordingly. Unexpended funds shall be maintained
by TAMUQ in an interest-bearing account, with interest accruing for the benefit
of Qatar Foundation.
6.9.3

To the extent that the total payments (not including Management Fee payments)
by Qatar Foundation in any Fiscal Year, including accrued interest, exceed the
Allowable Costs incurred in that Fiscal Year, the excess shall be refunded to
Qatar Foundation upon completion of the annual audit for that Fiscal Year. In
accordance with the audit procedures set forth in this Article 6, the annual audit
shall compute and recommend any such refund or other adjustment.

6.9.4 TAMUQ may not exceed an annual budget without the prior written consent of
Qatar Foundation. For any Fiscal Year, Qatar Foundation shall not be required to
reimburse or otherwise pay TAMU or TAMUQ for costs incurred in excess ofthe
approved budget for that year, unless written consent is provided by the
Chairperson of Qatar Foundation Board of Directors. The foregoing limitation
shall not apply to costs incurred by the Joint Advisory Board or any termination
costs as calculated pursuant to Article 7.6.
6.10

Annual Audits and Adjustments. An independent auditor shall be selected by Qatar

Foundation no later than the close of each Fiscal Year for the purpose of performing an
annual audit of TAMUQ financial books and records for each Fiscal Year and an annual
financial compliance audit to ensure the allowability of the expenditures under the
agreement. The expense of such audit shall be paid directly by Qatar Foundation. Copies
of the audit, management's response, management letter on internal accounting controls
and any recommendations issued by the auditor shall be provided to the Parties and to the
Joint Advisory Board.
6.1 0.1 Terms of Reference. The annual audit shall be in accordance with International
Financial Reporting Standards (IFRS). The terms ofreference ofthe auditors shall
be established by Qatar Foundation, after consultation with TAMU. In addition to
performing such audits of TAMUQ expenses and financial statements as Qatar
Foundation may reasonably require, the auditors shall assess and report on the
adequacy of the financial management controls and procedures ofTAMUQ, and
shall render an audit opinion confirming that TAMUQ costs incurred in the
performance of this Agreement: (i) are reasonably supported by adequate
documentation; (ii) conform to the approved budget, and (iii) constitute
Page 22 of39

Allowable Costs as defined in this Article 6. The decision of the auditors as to the
scope of the sample, tests, and other procedures required in order for them to
provide such audit opinion shall be conclusive. The auditors shall recommend:
(x) any adjustments for costs incurred which are not Allowable Costs or were not
included as Allowable Costs by TAMUQ; and (y) any refunds or credits due to
Qatar Foundation or T AMU, including without limitation, credits for payments
received in excess of Allowable Costs incurred. In its discretion, Qatar
Foundation may also direct the auditors to examine operational compliance with
the terms of this Agreement, and to recommend procedures to enhance efficiency
and economy.
6.1 0.2 Adjustments. Not later than thirty days after the completion of the annual audit,
TAMU or Qatar Foundation shall refund or pay to the other Party the amount of
any adjustments recommended by the auditors pursuant to this Article 6. Failure
of the Parties to agree upon the amount of any adjustment shall be a Dispute
within the meaning of Article 8, Disputes.
6.1 0.3 Schedule for Annual Audit. The annual audit shall be completed not later 90 days
after the end of each Fiscal Year, and shall be submitted by the auditors
simultaneously to Qatar Foundation Board of Directors, the Joint Advisory Board,
and the Dean of TAMUQ. Within thirty (30) days of receipt of the annual audit,
TAMU shall provide comments to the Chief Financial Officer of Qatar
Foundation, which shall become part of the audit record.
6.10.4 In the event that the annual audit is not completed in accordance with Article
6.10.3, and the Parties anticipate that, upon such completion, monies will be
refundable by TAMU to Qatar Foundation or payment will be due to TAMU by
Qatar Foundation, the Parties shall in good faith work together to identify a
method on terms acceptable to both Parties to refund those monies to Qatar
Foundation or make payment to TAMU, pending and subject to confirmation
upon completion of the annual audit.
6.1 0.5 Sharing of TAMUS Internal Audit Plans and Reports. The Internal Auditor at
Qatar Foundation, upon its own initiative, may share with TAMUS Internal
Auditor any specific concerns it may have regarding TAMUQ, and T AMU shall
solicit such input from Qatar Foundation and provide it to TAMUS Internal
Auditor in preparation for any audit ofTAMUQ to be performed by the TAMUS
Internal Auditor. TAMU will inform Qatar Foundation auditor of the final work
plan and scope for that audit and will share with Qatar Foundation Internal
Auditor the final report of any internal audit conducted at TAMUQ. TAMU shall
develop plans to address concerns raised by the Internal Auditor at Qatar
Foundation.
6. 11

Quarterly Financial Statements. T AMUQ shall provide unaudited quarterly financial

statements to Qatar Foundation and the Joint Advisory Board. All such statements shall
reflect expenditures versus budget for the corresponding quarter, and shall be
substantially in the form of such reports as T AMU prepares on a regular basis. The
statements shall also contain explanations for any material line item variances. Such
Page 23 of39

statements shall be provided not later than thirty (30) days after the end of each quarter.
6.12.

Books and Records. T AMUQ shall make and keep books, records and accounts in Doha
which, in reasonable detail, accurately and fairly reflect financial transactions, accounting
operations and dispositions of assets. Copies of these books, records and accounts shall
be kept ready available to Qatar Foundation at T AMUQ. Upon reasonable notice and at
reasonable times, the independent auditor shall have access to the records ofTAMUQ as
may be necessary for the auditors to perform the audits described in this Article 6, and
such other audits as Qatar Foundation may reasonably request.

6.13

Tuition Bills. The rates of tuition and fees for students at TAMUQ shall be no less than
the highest rates applicable to out-of-state students at TAMU's main campus in College
Station, Texas; provided, however, that Qatar Foundation may adjust those rates from
time to time after consideration of recommendations from the Joint Advisory Board and
the Review Group. Qatar Foundation shall issue tuition invoices to TAMUQ students.
TAMUQ shall provide Qatar Foundation with the student information necessary to
prepare and issue such invoices. Qatar Foundation shall also collect the corresponding
payments from T AMUQ students and/or their sponsors. TAMU and TAMUQ shall not
be responsible for collection of unpaid tuition. In the event of delinquency or nonpayment of tuition, TAMU and TAMUQ shall cooperate with Qatar Foundation and
apply the customary consequences of delinquency or non-payment, including delay or
denial of registration, enrollment, transcripts, credits, graduation or the award of a degree.
Qatar Foundation will provide a report to TAMUQ of delinquent payments and TAMUQ
will provide a report to Qatar Foundation of the status of the application customary
consequences of delinquency or non-payment.

6.14

Taxes. TAMU and TAMUQ shall be exempt from taxes imposed by the Government of
the State of Qatar, and Qatar Foundation shall take all steps necessary to secure such
exemption. TAMU represents that it is exempt from State and Federal tax in the United
States.

ARTICLE 7. TERM AND TERMINATION

7.1

Term. This Agreement shall be deemed to take effect from July 1, 2013 and end on June
30, 2023, subject to renewal upon agreement by the Parties as to the terms and conditions
of such renewal.

7.2

Termination for Cause. This Agreement may be terminated for cause at the option of the
solvent or non-breaching Party, in the event that:
7.2.1

Either Party shall dissolve or cease to exist, become bankrupt or insolvent, or take
a substantially equivalent action under applicable local law;

7.2.2

Either Party commits a material default which is not cured within a sixty (60) day
period following written notice of the nature of default for non-financial matters,
and within a thirty (30) day period following written notice for financial matters,
including, without limitation, the making of a payment required by this

Page 24 of39

Agreement; or
7 .2.3

An event of force majeure which gives rise to a right of termination pursuant to

Article 11.4.

7.3

Termination for Convenience (Termination without Cause). Upon notice, either Party
may terminate this Agreement for convenience (without cause); provided, however, that
such termination shall be effective upon the last day of the end of the fourth (4th) full
academic year following the academic year in which notice is provided.

7.4

Termination Notice. Notice of termination shall be in writing specifying the reasons for
termination.

7.5

Effective Date of Termination. In the event of termination for convenience pursuant to

Article 7.3, the effective date of termination shall be as specified in that Article. In the
event of any other termination permitted by this Agreement, the termination shall be
effective upon the last of the following events to occur: (i) written notice of termination
delivered by the terminating Party; (ii) expiration of any cure period established by this
Agreement or by law; and (iii) the tenth (I 01h) calendar day following a communication
between the President of TAMU and the Chairperson of Qatar Foundation, or their
designees, to consider alternatives to termination.

7.6

Final Settlement. In the event of a termination under any of the provisions of this
Agreement, the Parties shall meet for the purpose of agreeing upon the additional costs
that shall be incurred by each Party in connection with termination of operation of
T AMUQ. In the event of termination for any reason except uncured, material breach of
this Agreement by TAMU, Qatar Foundation shall reimburse Allowable Costs incurred
by TAMU and TAMUQ for orderly termination and disengagement, including
repatriation costs of faculty and staff, and the costs of terminating TAMUQ employment
contracts for any unexpired term (but not exceeding one year), unless faculty or staff are
duly hired by Qatar Foundation or any of its affiliates. Any dispute between the Parties
concerning the amount of termination and disengagement costs shall be resolved in
accordance with Article 8, Disputes.

7.7

Name After Termination. In the event of termination of this Agreement, the Parties shall
discontinue use of the names "Texas A&M University", "TAMU" and "Qatar
Foundation" in connection with TAMUQ, except references to the historical relationship
between the Parties, and all diplomas, signage, stationery, catalogs, promotional materials
or similar items shall be revised accordingly.

7.8

Orderly Transition. In the event of termination of this Agreement, the Parties shall
arrange for an orderly transition of the management and operation ofTAMUQ in such a
manner that minimizes the disruption to students, including, without limitation, providing
for the placement of TAMUQ students at the College Station campus to complete their
degree requirements.

Page 25 of39

ARTICLE 8. DISPUTES
8.1

Disoute Resolution. As a general principle, all disputes shall be resolved at the least
senior level appropriate. Unresolved disputes shall be submitted to escalating levels in the
following sequence until resolved: (i) the Dean of TAMUQ and a senior management
representative of Hamad bin Khalifa University nominated by its President; (ii) the Joint
Advisory Board; (iii) the Provost of TAMU and the President of Hamad bin Khalifa
University; and (iv) the President ofTAMU and the Chairperson of Qatar Foundation.

8.2

Arbitration. Any dispute, controversy or claim arising out of or relating to this

Agreement, or the breach, termination or invalidity thereof, that remains unresolved
despite application of the procedures set forth in Article 8.1 above, shall be settled
definitively and exclusively by arbitration in accordance with the UNCITRAL
Arbitration Rules in effect on the date of this Agreement. The number of arbitrators shall
be three (3). Each of the parties shall appoint one arbitrator, and the two party-appointed
arbitrators shall appoint the third. In the event of a failure to agree on the third arbitrator,
the appointing authority shall be the President of the Court of Arbitration of the
International Chamber of Commerce. The place of the arbitration shall be London,
England. The language to be used in the arbitral proceedings shall be English.
ARTICLE 9. INSURANCE AND LIMITATION OF LIABILITY

9.1

Insurance. In consultation with Qatar Foundation, TAMU shall obtain and maintain in
full force and effect throughout the term of this Agreement, appropriate liability,
casualty, and other insurance coverage, in addition to the insurance coverage provided
directly by Qatar Foundation, for risks associated with its performance of this Agreement,
and the associated premium costs, including the responsibility for the cost of reasonable
deductible amounts (which shall in no event exceed US$ 50,000 per event}, shall be
Allowable Costs. Qatar Foundation shall be named as an additional insured on each
insurance policy, and shall receive a copy of each policy and certificates each year
evidencing that each policy has been timely renewed. Consistent with the status of
TAMU as an agency ofthe State ofTexas, to the extent allowed by applicable law, Qatar
Foundation shall not be liable to TAMU or TAMUQ for property damage, injury or death
suffered by TAMU or TAMUQ; or any of their students, subcontractors, vendors,
consultants, or accountants; or an employee or family member of any of the foregoing.

9.2

Limitation of Liability. Consistent with the status ofTAMU as an agency of the State of
Texas, to the extent allowed by the applicable law, neither Party shall be responsible for,
nor entitled to, any indirect, consequential (including lost profits) or punitive damages,
regardless of whether the theory giving rise to such damages is tort or contract or
otherwise. In the event of breach of this Agreement by T AMU, Qatar Foundation's sole
monetary remedy shall be its direct damages, plus interest. In the event of breach of this
Agreement by Qatar Foundation, TAMU's sole monetary remedy shall be reimbursement
of any Allowable Costs, including termination and disengagement costs, as defined in
Article 7.

Page 26 of 39

ARTICLE 10. NOTICES

10.1

Service. All notices and demands of any kind which any party to this Agreement may be
required or desire to serve upon any other party under the terms of this Agreement shall
be in writing and shall be deemed to have been effectively given if written in the English
language and served by personal service, air courier or facsimile at the following
addresses:
Ifto TAMU:
President
Texas A & M University
1246TAMU
College Station, Texas 77843-1246
Telephone:(979) 845-2217
Facsimile: (979) 845-5027
With a copy to:
Department of Contract Administration
Texas A&M University
1260TAMU
213 Coke Building
College Station, Texas 77843-1260
Telephone:(979) 845-0097
Facsimile: (979) 862-4593
If to Qatar Foundation:
President of Hamad bin Khalifa University
Qatar Foundation for Education, Science and Community Development
P.O. Box 5825
Doha, QATAR
Telephone:(974) 44540352
Facsimile: (974) 44540449
With a copy to:
Legal Department
Qatar Foundation For Education, Science and Community Development
P.O. Box 5825
Doha, Qatar
Telephone: (974) 4454 0000
Facsimile: (974) 44541472

10.2

Delivery. Any notice or communication shall be deemed to have been given and

Page 27 of39

received: (a) in the case of personal service, on the day of delivery; (b) in the case of
facsimile, when the sending machine receives an electronic confirmation of receipt from
the receiving machine; and (c) in the case of air courier, seven (7) business days after the
date delivered to the air courier.
10.3

Change of Address. The address to which notices and demands shall be delivered or sent,
may be changed from time-to-time by written notice served by a Party upon the other
Party in accordance with this Agreement.

ARTICLE 11. GENERAL PROVISIONS

11.1

Assignment. This Agreement may not be assigned, in whole or in part, by either Party
without the prior written consent of the other Party. Notwithstanding the foregoing,
TAMU acknowledges that Qatar Foundation is in the process of establishing Hamad bin
Khalifa University ("HBKU"), which will carry out all or part of its educational and
related research functions, including the ownership and/or operation of all or part of the
assets of Qatar Foundation formerly known as "Education City University". Qatar
Foundation reserves the right to, and TAMU hereby agrees that Qatar Foundation may,
(a) perform any or all of its obligations and exercise any or all of its rights under this
Agreement by or through HBKU, and/or (b) on written notice to TAMU, assign any or all
of its rights and delegate any or all of its obligations under this Agreement to
HBKU. Notwithstanding any assignment by Qatar Foundation to HBKU, and without
any need for further adjudication or expiration of any duplicative notice or cure period,
Qatar Foundation shall guarantee all financial obligations under this Agreement as
required by the terms of this Agreement; provided that no demand for payment shall be
made by TAMU on Qatar Foundation until the elapse or expiration of any notice or cure
period applicable to the payment in question by HBKU and until T AMU shall have
exhausted all available remedies against HBKU.

11.2

Modification. This Agreement may be modified or amended from time-to-time by mutual

agreement of the Parties, provided, however, that no modification, amendment, or
supplement to this Agreement shall be binding unless executed in writing by a duly
authorized representative of each Party.

11.3

Severability. If any part, term or provision of this Agreement shall be held void, illegal,
unenforceable, or in conflict with any law of a government having jurisdiction over this
Agreement, the validity of the remaining portions or provisions shall not be affected.
Notwithstanding the provisions of the foregoing sentence, if such invalidity changes the
basic intent of the Parties as set forth in this Agreement, the rights, duties or obligations
of the Parties shall be subject to a good faith negotiation.

11.4

Force Majeure. No Party acting as a reasonable and prudent party shall be in default in
the performance of its obligations under this Agreement to the extent that its performance
of any such obligation is prevented or delayed by a force majeure event. As used herein,
the term ''force majuere event" shall mean: an event which is unforeseeable, and which
renders the Party which invokes it unable, in whole or in part, to perform its obligations

Page 28 of 39

under this Agreement, but excludes any event arising out of the Party's negligence.
Subject to the foregoing, a force majeure event shall include the following:
(i)

fire, flood, earthquakes, lightning, hurricanes, explosions, unusually

severe weather conditions or other Acts of God;

(ii)

national or regional labour disputes, strikes or riots; or

(iii)

prevention or hindrance in obtaining any raw material, energy or other

supplies, embargo, embassy recalls, sovereign acts of any government
(including, without limitation, the State of Qatar, the United States, or the
State of Texas), acts of war, civil disturbance, insurrection, rebellion,
epidemic, terrorism, sabotage, riots or violent demonstrations.

In the event that a force majeure event creates an imminent threat to the safety of any
TAMUQ personnel or students, as determined by the President of T AMU after
consultation with the Chairperson of Qatar Foundation, TAMU may evacuate or relocate
such personnel or students until the threat is removed. The reasonable costs of such
evacuation or relocation shall be Allowable Costs. The Parties shall mutually agree upon
rescheduling or reconvening classroom instruction, or temporarily continuing instruction
at another location.
In the event that a force majeure event prevents T AMU's performance for a period of six
consecutive months, Qatar Foundation shall be entitled to terminate this Agreement upon
written notice to TAMU. In such event, T AMU shall be entitled to Allowable Costs
required by this Agreement through the effective date of termination.
11.5

Counterparts. This Agreement has been executed simultaneously in two (2) English
language duplicate originals, each of which shall be deemed to be an original.

11.6

Waiver. There shall be no waiver of any term, provision or condition of this Agreement
unless said waiver is evidenced in a written document duly signed on behalf of the
waiving Party. No such waiver shall be deemed to be or construed as a continuing waiver
of any such term, provision, or condition unless the writing which evidences such waiver
states to the contrary. The waiver by any Party of any of its rights or remedies under this
Agreement in a particular instance shall not be considered as a waiver of the same or
different rights or remedies in subsequent or prior instances.

11 .7

Headings. The headings used in this Agreement are for purposes of ease of reference
only, and in no event or respect shall the substance of any provision or the intent of the
Parties be interpreted or controlled by any such headings.

11.8

Full participation. All of the Parties to this Agreement have participated fully in the
negotiation and preparation of this Agreement and, accordingly, this Agreement shall not
be more strictly construed against any one of the Parties hereto.

11.9

Representation and Warranties. Each Party represents and warrants that: (a) it is duly

Page 29 of39

authorized to operate under the laws of its respective jurisdiction, and is in good standing
under the applicable laws of such jurisdiction; (b) it has the corporate authority and
power to enter into this Agreement; (c) the person executing this Agreement on behalf of
the Party is fully authorized to do so; and (d) there are no legal restrictions or bars to such
Party entering into this Agreement.
11.10 Local Laws and Customs. TAMU, TAMUQ, and their respective employees, students,
faculty, families, contractors and agents, shall abide by the applicable laws and
regulations of the State of Qatar, and shall respect the cultural, religious and social
customs of the State of Qatar.
11.11 Names. TAMU shall control the use of the names "Texas A&M University", "TAMU",
and "TAMUQ", including any associated trademarks or service marks, provided,
however, that Qatar Foundation shall have the right to use these names and marks for
purposes of performing its obligations under this Agreement.
11.12 Confidentiality. Information concerning either Party's business methods, financial
information, future plans, personnel data, trade secrets, information systems, financial
and accounting policies or similar matters, or information designated as "confidential" by
a disclosing Party, shall be treated as confidential. Without limiting the generality of the
foregoing, this Agreement, its exhibits, and all reports, plans and budgets associated with
or generated as a result of performance of this Agreement shall be deemed confidential.
The party receiving such confidential information shall take the same precautions as it
takes to protect its own confidential information, but in all events reasonable precautions,
in order to preserve its confidentiality. Confidential information shall not be revealed to
third parties without the consent of the disclosing Party, and no Party may use the other
Party's confidential information for any purpose except for purposes of performing this
Agreement. This confidentiality requirement shall not apply to: (i) information in the
public domain; (ii) information independently developed by either Party without use of
the other party's confidential information; (iii) information received by either Party from
a third party under no duty of confidentiality; and (iv) a disclosure of information that is
required by law.
11.13 Publicity. Neither Party shall make any press release, nor other statement intended for the
media, with respect to this Agreement or to the activities contemplated hereby without
consulting the other Party. The Parties shall mutually agree on the form and content of
publications, including website content, for recruitment of faculty and staff, and general
publicity for advancing the interests ofTAMUQ. Alternatively, the Parties may choose to
agree, from time to time, on general guidelines governing public communications.
11.14 Entire Agreement: Order of Precedence. This Agreement contains the entire agreement
between the Parties and, except as otherwise expressly provided, supersedes any prior
oral or written agreements, commitments, understanding, or communications with
respect to its subject matter. In the event of conflict between this Agreement and its
Exhibits, the provisions ofthis Agreement shall govern.

Page 30 of39

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement by their duly
authorized officers as of the day and year first written above.

TEXAS A&M UNIVERSITY

B~~sDr. R. Bowen Loftin

President

Page 3 1 of39

Exhibit A
Curriculum

See attachment

Page 32 of39

2013-2014 CHEN Degree Plan

Freshman

2nd Semester

1st Semester

ENGR 111 Foundations in ENGR I

ENGR 112 Foundations in ENGR I

MATH 151 ENGR Mathematics I

MATH 152 ENGR Mathematics II

PHYS218 Mechanics

PHYS 208 Electricity and Optic

ENGL 104 Composition and Rhetoric

CHEM 102 Chemistry for Engineers

UCC Elective

CHEM 112 Chemistry for Engineers lab

Health and Fitness Activity

KINE 198

17

UCC Elective

KINE 199 Required Physical Activity

1
18

Sophomore

1st Semester

2nd Semester

CHEM 227 Organic Chemistry I

CHEM 228 Organic Chemistry II

CHEM 237 Organic Chemistry Lab

CHEN204 Elem. Chemical Engineering

1
3

CHEM 238 Organic Chemistry lab

MATH 308 Differential Equations

1
3
3

ENGL 210 Sci. and Technical Writing

UCC Elective

MEEN 221 Statics and Particle Dynamics 3

3
MATH251 Engineering Mathematics I
UCC Elective

CHEN 205 CHEN Thermo. I

16

16
Junior

2nd Semester

1st Semester

CHEM 316 Quantitative Analysis

CHEM 322 Physical Chemistry for ENGR 3

CHEM 318 Quantitative Analysis Lab

CHEM 466 Polymer Chemistry

CHEN 304 CHEN Fluid Operations

CHEN 323 Heat Transfer Operations

CHEN 354 CHEN Thermo. II

CHEN 313 CHEN Materials

CHEN 320 CHEN Analysis

ECEN 215 Principles of Electrical ENG

300-400 level elective

UCC Elective

UCC Elective

3
18

18
1st Semester

2nd Semester

Senior
CHEN 414 CHEN lab I

CHEN 426 CHEN Plant Design

CHEN424 CHEN Mass Transfer Ops.

CHEN 433 CHEN lab II

CHEN425 Process lnterg., Sim. & Econ. 3

CHEN461 Process Dynamics and Control 3

CHEN455 Process Safety ENGR

SPEC XXX CHEN Specialty Elective

CHEN464 CHEN Kinetics

SPEC XXX CHEN Specialty Elective

CHEN481 Seminar

ENGR 482 Ethics and Engineering

14

16

2013-2014 ELEN Degree Plan

Freshman

1st Semester

2nd Semester

ENGR 111 Foundations in ENGR I

ENGR 112 Foundations in ENGR I

MATH 151 ENGR Mathematics I

MATH 152 ENGR Mathematics II

PHYS218 Mechanics

PHYS 208 Electricity and Optics

ENGL 104 Composition and Rhetoric

CHEM 107 Chemistry for Engineers

UCC Elective

CHEM 117 Chemistry for Engineers Lab

Health and Fitness Activity

KINE 198

17

KINE 199

UCC Elective

Required Physical Activity

1
18

Sophomore

2nd Semester

1st Semester

ECEN248 lntro to Digital System Design 4

ECEN 214 Electrical Circuit Theory

MATH 251 Engineering Mathematics I

MATH 308 Differential Equations

UCC Elective

PHYS 222 Modem Physics for ENGRs

UCC Elective

ISEN 302

Econ. Anal. Of Engr Projects

UCC Elective

UCC Elective

3
15

16

Junior

2nd Semester

1st Semester

ECEN 314 Signals and Systems

ECEN 303 Random Signals and System

ECEN 325 Electronics

ECEN 322 Electric and Magnetic Fields

ECEN 370 Electronic Prop. of Materials

ECEN 350 Comp. Architect. And Design

MATH 311 Topics in Applied Math I

ECEN XXX ECEN elective

ENGL 210 Sci. and Technical Writing

TECH XXX Technical Elective

16

Senior

16

2nd Semester

1st Semester

ECEN 403 Electrical Design Lab I

ECEN404

Electrical Design Lab II

ECEN XXX ECEN elective

ENGR482 Ethics and Engineering

ECEN XXX ECEN elective

ECEN XXX ECEN elective

ECEN XXX ECEN elective

ECEN XXX ECEN elective

ECEN XXX ECEN elective

ECEN XXX ECEN elective

15

15

2013-2014 MEEN Degree Plan

Freshman

1st Semester

2nd Semester

ENGR 111 Foundations in ENGR I

ENGR 112 Foundations in ENGR I

MATH 151 ENGR Mathematics I

MATH 152 ENGR Mathematics II

PHYS218 Mechanics

PHYS 208 Electricity and Optics

ENGL 104 Composition and Rhetoric

CHEM 107 Chemistry for Engineers

UCC Elective

CHEM 117 Chemistry for Engineers Lab

Health and Fitness Activity

UCC Elective

17

KINE 199 Required Physical Activity

KINE 198

18
Sophomore

1st Semester

2nd Semester

MEEN 221 Statics and Particle Dynamics 3

CVEN 305 Mechanics of Materials

MEEN 222 Principles of Material Science 3

MATH 308 Differential Equations

MATH 251 Engineering Mathematics I

MEEN 315 Principles of Thermodynamics 3

ENGL210 Sci. and Technical Writing

ECEN 215 Principles of ELEN

UCC Elective

MEEN 260 Intra. To ENGR Experiments

15
Junior

15

1st Semester

2nd Semester

MEEN 344 Fluid Mechanics

ISEN 302

MEEN 345 Auid Mechanics Lab

MEEN 364 Dyn. Syst. & Control

MEEN 357 ENGR Analysis MEEN

MEEN 368 Sol. Mech.ln Mech Design

MEEN 360 Mat's & Man. Sel. Design

MEEN 381 MEENR Seminar

MEEN 361 Mat's & Man. Sel. Des. Lab

MEEN461 Heat Transfer

MEEN 363 Dynamics & Vibrations

MEEN 464 Heat Transfer Lab

UCC Elective

Econ. Anal. ENGR Project

UCC Elective

1st Semester

3
16

17
Senior

2nd Semester

MEEN 401 Intra. MEEN Design

ENGR 482 Ethics and Engineering

MEEN404 Engineering Lab

MEEN 402 Intermediate Design

STEM XXX STEM Elective

TECH XXX Technical Elective

STEM XXX STEM Elective

TECH XXX Technical Elective

TECH XXX Technical Elective

3
15

UCC Elective

3
15

2013-2014 PETE Degree Plan

Freshman

1st Semester

2nd Semester

ENGR 111 Foundations in ENGR I

ENGR 112 Foundations in ENGR I

MATH 151 ENGR Mathematics I

MATH 152 ENGR Mathematics II

PHYS 218 Mechanics

PHYS 208 Electricity and Optics

ENGL 104 Composition and Rhetoric

CHEM 107 Chemistry for Engineers

UCC Elective

CHEM 117 Chemistry for Engineers Lab

Health and Fitness Activity

UCC Elective

17

KINE 199 Required Physical Activity

KINE 198

18
Sophomore

1st Semester

2nd Semester

COMM 205 Comm. for Tech Professionals 3

CVEN 305 Mechanics of Materials

MEEN 221 Statics and Particle Dynamics 3

MATH 308 Differential Equations

MATH 251 Engineering Mathematics I

MEEN 315 Principles of Thermodynamics 3

GEOL 104 Physical Geology

PETE311 Reservoir Petrophysics

PETE225 Petroluem Drilling System

UCC Elective

UCC 8ective

4
3
16

18
Junior

1st Semester

2nd Semester

GEOL404 Geology of Petroleum

PETE321 Formation Evaluation

PETE 301

PETE Num. Methods

PETE323 Reservoir Models

PETE 310

Reservoir Fluids

PETE 324 Well Performance

PETE 314

Trans. Proc. in PETE Prod

PETE325 Petroleum Production System

PETE403 Petroleum Project Evaluation

PETE 335 Technical Presentation I

14
Senior

1st Semester

15
2nd Semester

ECEN 215 Principles of ELEN

ENGR 482 Ethics and Engineering

PETE401

PETE 322 Geostatistics

PETE405 Drilling Engineering

PETE 400 Reservoir Description

PETE 410 Production Engineering

TECH XXX Technical Elective

PETE435

Technical Presentation II

UCC Elective

Reservoir Development

16

UCC Elective

3
15

2013-2014 General Degree Plan Notes

The following courses are considered to be the Common Body Knowledge (CBK)
courses and require a grade of Cor better: MATH 151 and 152, PHYS 208 and 218,
CHEM 107/117 (CHEN 102/112forCHEN), ENGL 104, and ENGR 111 and 112.
UCC Elective courses to be selected from the University Core Curriculum. Of the 18
hours shown as University Core Curriculum electives, 3 must be from visual and
performing arts, 3 from social and behavioral sciences, 6 from U.S. history, and 6 from
POLS 206 and 207. The required 6 hours from international and cultural diversity may
be met by courses satisfying the visual and performing arts, social and behavioral
sciences, and political science and history requirements that are also on the approved
list of international and cultural diversity courses.
Visual and performing arts courses: MUSC 324, ENGL 251.
Social and behavioral science courses: ANTH 210, SOCI205, POLS 331
International and cultural diversity courses: ANTH 210, ENGL 251, HIST 301,
MUSC 324, POLS 331.

CHEN Degree Plan Notes

Specialty electives (6 hours) should be chosen from the following courses: CHEN 409,
440, 451, 458-459, 471, 475, 489; ENGR 385; MEEN 455, 458.
The 300 level elective is a general elective and can be any 300 or 400 level course.

ELEN Degree Plan Notes

ECEN technical elective should be selected from CHEN 205, 320; MATH 414; MEEN
221,315, 443; PETE 201,211,225,335,435.
ECEN electives should be selected as follows:
Must take at least 3 courses from 1 technical area and 4 from at least 2 other
technical areas to total 24 hours.
a. Must take at least 3 courses from one technical area.
1. Communications/Signal Processing: ECEN 444, 455, 478.
2. Computer Engineering: ECEN 448, 449.
3. Electronics: ECEN 326.
4. Control: ECEN 420.
5. Power: ECEN 338, 438, 459.
b. Must take 4 other technical electives from at least 2 technical areas not
selected in section 'a'.

MEEN Degree Plan Notes

STEM required courses (6 hours) should be chosen from the following courses: MEEN
421,431,475.
Technical Electives should be chosen as follows:
a. 6 hours from ECEN 420; MEEN 408, 414, 421, 431, 433, 436, 441, 442,
444,448,455,458-460,or475.
b. 3 hours from ECEN 420; ENGR 385, 485; MEEN 408,414,421,431,433,
436, 441, 442,444, 448,455,458-460, or 475.
c. Select up to 3 hours from other courses as approved by the departmental
advisor.

PETE Degree Plan Notes

PETE technical elective (3 hours) chosen from the following courses: GEOL 312;
GEOP 421; or PETE 406, 416.

Exhibit B
Aggie Gateway Program (AGP)
Admission:
After a thorough review of the admissions file, applicants with a strong academic record who
meet the minimum test scores set for the Aggie Gateway Program (AGP) will be invited to a
personal interview. Students must present a minimum score of 5.5 on the IELTS, or 61 on the
TOEFL to demonstrate proficiency in the English language. In addition, they must present a
minimum score of22 on the math portion ofthe ACT or score at least 520 on the math section of
the SAT. The AGP Admissions Committee is comprised of faculty, senior administrators, and
Academic Services Office staff members.
Progression to Full Admission:
Students admitted into the Aggie Gateway Program (AGP) are given Math and English
placement exams and placed in the appropriate Math and English courses based on their results.
Normally, students begin coursework in the fall semester and have a 12-month time period to
complete the required sequence of classes. Depending on initial placement in Math and English,
it is possible for students to complete the AGP program in less than a 12-month period. Students
are allowed to q-drop courses during this time. An AGP student is fully admitted to Texas A&M
University at Qatar once he/she is eligible to enroll in both MATH 151 (Engineering
Mathematics) and ENGL 104 (Composition and Rhetoric). AGP students are dismissed from the
program if they do not progress to MATH 151 and ENGL 104 by the end of a 12-month period
and are required to reapply for full admission to the university. In addition, a student can be
dismissed if at any point he/she is not able to complete the sequence by the end of the 12-month
period due to failing grades or too many q-drops.
While in the AGP, students will be entitled also to take other courses for which they meet the
enrollment requirements. Whether or not the student is fully admitted to Texas A&M University
at Qatar, all classes taken will be reflected on the student's academic transcript. If the student
gains full admission to Texas A&M University at Qatar, credit for courses successfully
completed by the student while in the AGP and which satisfy TAMUQ degree requirements will
be applied to the student's degree program.

Page 33 of 39

Exhibit C

Intellectual Property Management Agreement Regarding Intellectual Property Development at

TAMUQ

See attachment

Page 34 of39

..

InteUectual Property Management Agreement

Regarding Intellectual Property Developed at TAMUQ
This Intellectual Property Management Agreement ("JPM Agreement'') is entered into
by and between The Texas A&M University System C'TAMUS"), an ageney of the State of
Texas, United States of America and the Qatar Foundation ("QF") a not-for-profit organization
existing under the laws of the State of Qatar. TAMUS and QF are collectively referred to as the
'Tarties" and individually as a "Party".

WHEREAS, Texas A&M University (TAMU) and the Qatar Foundation are finalizing
an Agreement to Establish and Operate a Research Program ("Research Program") at Texas
A&M University at Qatar C'TAMUQ"). Pursuant to section 1.8 of that agreement, this
lnlcllcctual Property Management Agreement clarifies the relationship between the institutions
regarding rights in technology and intellectual property developed at TAMUQ and the
management of such intellectual property by the Texas A&M University System's Office of
Technology Commercialization ("OTC").
Specifically, for good, valuable and sufficient consideration that each acknowledges
receiving, The Texas A&M University System and the Qatar Foundation agree as follows:

I. Technology Ownership
I. Subject to Article 1.2. below, the Qatar Foundation shall own the entire right, title, and
interest in all Technology and Intellectual Property developed at TAMUQ or under the
auspices of its Research Progl"Bfll, other than those developed by nonT AMUQ employees
and without financial support from the Qatar Foundation or any of its affiliates ("QF
Intellectual Property"), which ownership of QF lntellectunl Property shall not be affected by
the source of research funding resulting in the development of the Technology and
Intellectual Property.

a. This IPM Agreement shall not apply to any Technology and/or Intellectual Property
developed under on agreement entered into by TAMU or the Texas Fngineering
F..xperiment Station (TEES) on or before the last dale this IPM Agreement is signed
below, if such agreement contains intellectual property provisions that allocate
Technology or Intellectual Properly ownership or royalty rights to a Third Party
contrary to the terms of this IPM Agreement.
2. Subject to QF prior written approval, T AMUQ may accept funding such as by a conlract,
grant or agreement which provides for alternative ownership of resulting Intellectual
Property if the benefit from the proposed research and/or other consideration from the
sponsor, licensee, or other party outweighs the potential value of ownership. QF shall be
deemed to have approved if it does not object within 15 business days from the day T AMUQ

notifies QF of the transaction and its justification. All net revenue received that is based on
such funding, if any, shall be shared in accordance with Article IV below.
3. TAMUS represents, warrants and covenants that TAMUQ has and shall maintain in place
agreements and arrangements with its employees, faculty, end researchers that ensures

continued applicability ofthis IPM Agreement to TAMUQ employees.

4. If any inventor is a faculty member at TAMU at College Station wbo was BSSigned to

TAMUQ at lhe time the technology and/or intellectual property was developed, end such
development incorporated Background Technology and/or Intellectual Property developed at
TAMU College Station, at the time of disclosure, the faculty member shall set the allocation
of Technology/Intellectual Property between TAMUffEES and TAMUQ, and such
allocation shall be reviewed and approved by TAMUQ, TAMUffEES and the Qatar
Foundation. Factors to be considered in the allocation include, but arc not limited to, the
amount of background technology and/or intellectual property the inventor developed at
TAMUffEES upon which the technology and/or intellectual property developed at TAMUQ
was built, the level of support by TAMUffEBS for the inventor's research program at
TAMU upon which the technology and/or intellectual property developed at TAMUQ was
built, the level of support by TAMUQ, and the source of funding provided to the research.

D. Research LicCDSe
Qatar Foundation's ownership interests in QF Intellectual Property shall be expressly subject to a
non-exclusive license. and the Qatar Foundation hereby grants such a license, to TAMUS, its
members, including but not limited to Texas A&M University, Texas A&M University at Qatar,
and the Tcxos Engineering Experiment Station (fEES), its affiliates, and its research partners
and collaborators lo make. copy and use any QF Intellectual Property for non-profit research
purposes.

Ill. Management ofQF lntellcc:tunl Property

1.
OTC will provide the Qatar Foundation with the following intellectual property
management services relating to QF Intellectual Property:
a. Disclosure Evaluation - OTC will provide a written report of its evaluation on
maHers such as ownership (including coinventorship), stage of development,
background intellectual property, commerciali28lion potential, and recommendation
on seeking intellectual property protection.
b. Commercialization Plan - OTC will provide the Qatar Foundation with a proposed
Commercialization Plan for approval. The Commereializntion Plan will include
recommendations on seeking intellectual property protection and marketing stra1egies
and activities.

c. Intellectual Property Protection - consistent with the approved Commercia.l.i7.ation

Plan, OTC will seek protection of QF Intellectual Property, including filing required
documents for patent applications.
d. Technology Marketing - OTC wUI conduct marketing services for QF Intellectual
Property pursuant to the approved Commercialization Plan.
e. Licensing Maoagcmcnt - OTC will maoage license agreements obtained for QF
Intellectual Property. Any license agreements entered into for QF Intellectual
Property shall be in the name of Qatar foundation.
f. Revenue Distribution - OTC will dislribute any revenue received ftom QF

Intellectual Property as descn"bed in Article IV below.

2.
In providing these services, TAMUS and TAMUS' OTC shall use their best efforts,
which shall be no less than those efforts used in connection with any Intellectual Property or
Technology owned or controlled by TAl\1US, to secure Intellectual Property protection and
generate revenue through the licensing of QF Intellectual Property consistent with the goals,
policies aod instructions of the Qatar Foundation.
OTC will be responsible for preparing, filing, and prosecuting broad patent claims and
3.
for maintaining all registered QF Intellectual Property. TAMUS will notify Qatar Foundation
before taking any substantive actions in prosecuting the claims, and Qatar Foundation will have
an adequate opportunity to review and comment on 1he claims, and otherwise be kept infonned
and be able to advise on the Intellectual Property protection strategy for Technology. Qatar
Foundation will provide information, execute and deliver documents wtd do other acts as OTC
shall reasonably request from time to time.
4.
The Qatar Foundation wUI be responsible for the paymenl of reasonable patent
prosecution. enforcement and maintenance costs and fees and aoy copyright costs and fees for
QF Intellectual Property, incurred consistent widt the approved Commercialization Plan. Such
costs will be included in the TAMUQ budget for the Research Program aod OTC will receive
these funds from 'fAMUQ. These costs will be reimbursed to the Qatar Foundation if the
technology and/or intellectual property is licensed, either by reimbursement from the licensee or
reimbursement from any revenue stream prior to distribution, as described in Article IV below.
S.
Subject to the tenns and conditions of this Agreement, Qatar Foundation grants OTC the
right to act as Qatar Foundation's exclusive agent with respect to and have the sole authority to
grant licenses to QF Intellectual Property. In the event that Qatar Foundation identifies a
licensing opportunity for QF Intellectual Property, it will contact OTC in order to communicate
the opportunity, and shall have the right to license or grant a license to such Technology and/or
Intellectual Property, unless OTC informs Qatar Foundation that OTC is in the process of
licensing, has already licensed, or bas granted a license to QF Intellectual Property which creates
a restriction to or conflict with the new licensing opportunity. Any such grant or license shoJI
have no effect on the obligation of the Qatar Foundation to share any revenue with TAMUQ or

,
,.;(
\,

the inventor(s) with respect to any QF Intellectual Property as provided in this IPM Agreement,
and regardless of the inventor(s)' affiliation.
6.
TAMUS shall not threaten, commence or defend any litigation involving any QF
Intellectual Property absent Qatar Foundation's express consenL If a third party or a licensee
asserts a claim or otherwise initiates a dispute arising out of or related to any QF Intellectual
Property, including any license agreement, TAMUS shall immediately notify Qatar Foundation
and each Party will cooperate with the other Party's reasonable requests for assistance with
respect to such a claim. The Qatar Foundation may defend, settle or compromise any such claim
in its discretion.

7.
In consideration for the services of OTC described in this article, the Qatar Foundation
will pay TAMUS in accordance with the Commercialization Services Rate Sheet attached as
Exhibit A. OTC shall invoice the Qatar Foundation for the services provided on a quarterly basis
and payment shall be due 30 days following receipt of an invoice ftom OTC.
IV. Revenue Sharing I Payments
1.
Any revenue received, including from royalties, licensee fees and/or sale proceeds, net of
the cost of obtaining legal protection of the intellectual property, including patent/copyright
prosecution, enforcement and maintenance costs and fees, through the exploitation of any QF
Intellectual Property will be shared throuib the following distribution scheme, which is intended
to be consistent with TAMUS Policy 17.01 from the researcher's individual perspective:
a. lnvcnlor(s)- 37.5%. Under TAM US Policy 17.01, the inventor(s) receive 37.5% of the
revenue. So that this IPM Agreement docs not provide a disincentive to faculty by
reducing their share of the revenue to 33.3o/o, the inventor(s)' share shnll remain at 37.5%
with the difference coming from the TAMUQ share.
b. The Qatar Foundation - 33.3%.

c. TAMUQ for reinvestment inlo the research program in Qatar - 29.2%. The nominal
TAMUQ proportion of 33.3% has been reduced in order to provide the inventors with
their full share ofthe revenue as provided by TAMUS Policy 17.01. Tho TAMUQ share
will be included as a separate line item in tbe TAMUQ Research Program budget, and
shall count toward the 50% self sufficiency of Program. Once the 50% threshold is
achieved, the parties shall agree on a yearly basis on the percentage of such revenue
which shall be used to offset QF funding and the percentage reinvested in TAMUQ.
2.

Revenue Sharing Among Multiole Inventors:

a. If any Technology and/or lnlelleclual Property subject to revenue sharing under this
Agreement has multiple inventors, the inventor share will be divided among the inventors
as agreed and the distribution to Qatar Foundation and TAMUQ will be as set out above
in Article IV. I. If the inventors are not able to agree upon an appropriate sharing
arrangement as evidenced by a clear and unequivocal wrillen agreement within three (3)
4

months of the first receipt of royalties or license fees, the portion of income to which the
inventors are entitled under Article IV.I.a. above will be distributed as the Dean and
CEO ofTAMUQ may deem appropriate under the circumstances.
b. If the technology and/or intellectual property resulted from a collaborative project with
mulliplc inventors at more than one institution (including, but not limited to, TCX8! A&M
UnJversity at College Station). the total revenue will be divided among the institutions in
accordance with any written agreement between TAMUQ and sucb institution. Any such
agreement shall not affect the allocation of ownership of Intellectual Property or
Technology under this Agreement In the absence of such written agreement, the total
revenue will be divided among the institutions in accordance with the relative
contribution of the inventors. The portion of revenue attributable to TAMUQ inventors
will be distributed in accordance with this IPM Agreement.
3.

IfTAMUO Ceases to Ooeratc;

If TAMUQ ceases to exist or operate, the TAMUQ share of revenue from QF Intellectual
Property described in Article IV.I.e. shall be dislributcd as follows:

a. If all inventors were originally hired into TAMUQ, the TAMUQ share of the revenue
shall be distributed to the Qatar Foundation.
b. If any inventor was a faculty member at TAMU at College Station who was assigned to
TAMUQ at the time the technology and/or intellectual property was developed, and
such development incorporated Background Technology/Intellectual Property
developed at TAMU College Station, the TAMUQ share of the revenue shall be divided
between TAMUII'EES and the Qatar Foundation according to the percentage allocation
set in Article 1.4. above.
4.
pjstributions. Within thirty days of tlte end of each calendar quarter, OTC shall provide
Qatar Foundation with a report of all revenue accrued or received for that quarter with respect to
any licensed QF InteUettual Properly and an accounting of the distribution of any such revenue
received in that calendar quarter. Any distributions payable to Qatar Foundation or Qatar
Foundation faculty or employees shall be made within thirty days of tbe end of the calendar
quarter in which the associated revenue was received. All payments shall be made in US dollars.
5.
Audit TAMUS will allow Qatar Foundation or its designee to examine OTC's records to
verify payments made under this Agreement. Qatar Foundation will pay for any audit done
unless the audit reveals an underreporting or payment of amoWJts due Qatar Foundation of S% or
more for the period being audited, in which case TAMUS will pay the audit costs.
V. Relatlousblp to E:dsting Intellectual Property Policies of
The Texas A&M Uoivenity System and Chc Qatar Foundation
This IPM Agreement is intended to supplement and modify the application of The Texas A&M
University System Intellectual Property Management !Uld Commercilllization Policy ("TAMUS

Policy 17.01") and the existing Qatar Foundation Intellectual Property Ownership 1/r. Revenue
Sharing Policies ("QF Policies11). If any provision, or the application of any proviaiODt of
TAMUS Policy 17.01 or the QF Policies conflicts with the tenns and intent of this IPM
Agreement, such provision shall be Ignored and deemed of no force. The Qatar Foundation is
currently in the process of revisiting and revisina its policies on intellectual property lo align
them with its evolving strategies and with the Qatar National Vision of creating a knowledge
based economy. The revised QF Policies may address and modify Qatar Foundation priorities
with respect to research conducted with support of the Qatar Foundation.

The Parties may revisit the tenns of this IPM Agreement in light of any new intellectual property
policy Qatar Foundation may put in place, it being understood that the tenns of no such
intellectual property policy shall be binding on the Parties unless expressly agreed in writing by
both TAMUS and Qatar Foundation.
VI. Deflnitioas
I. "Intellectual Propertv" means any or all of the following: (a) patents and applications
therefore BDd all reissues. reexaminations, divisions, renewols, extensions, provisionals,
continuations and continuations-in-part thereof; (b) copyrights, registrations and
applications there for, moral rights, and all other rights corresponding thereto; (c) rights
to all mask works and reticles, mask work registrations and applications therefor; (d)
trade names, logos, common Jaw trademarks and service marks, trademark and service
mark registrations and applications therefore and all goodwill associated therewith; (e)
data and database rights; (f) trade secret rights; (g) all Web addresses, sites and domain
names; and (h) any other proprietary rights in or to any Technology and any similar,
corresponding or equivalent rights to any of the foregoing.

2. ''Iechnoloi!Y" means inventions (whether patentable or not), invention disclosures,

information, improvements, tmdc secrets, methods. recipes, formulas, proprietary
information, know how, technology, technical data, databases and data collections;
computer software, finnware. and development tools.

VII. Term and Termination

I.

Imn. This Agreement shall be for a term of five (5) years from the Effective Date and
may be renewed upon written agreement of the Parties.

2.

Termination. In the event that the Agreement to Establish and Operate a Research
Program at TAMUQ between the Qatar Foundation and TAMU is terminated, this IPM
Agreement shall be terminated as of the same effective date. Either Party may terminate
this Agreement for a material breach or default of any of the tenns, conditions or
covenants of this Agreement by the other, provided that such termination may be made
only following the expimtion of a thirty (30) day period during which the other Party bas
failed to cure such breach after having been given written notice of such breach.

3.

reserves its rights to terminate, without cause. its engagement of OTC

to provide Intellectual Property management services of QF Intellectual Property. Such
tennination shall not affect the validity and applicability of other provisions of this
agreement, including but not limited lo the obligation to share any revenue with TAMUQ
or the inventor(s) with respect to any Technology or Intellectual Property as provided ln
this IPM Agreement, and regardless of the inventor(s)' aflilialion.

4.

Rights Uoon Termination. Upon any termination of this Agreement, TAMUS through
OTC shall promptly (i) provide Qatar Foundation with a report of all activity currently
being conducted under this Agreement with respect to QF Intellectual Property; and (ii)
transfer all files aod records regarding QF Intellectual Property to Qatar Fowtdation,
execute those papers necessary to transfer control of any prosecution and maintenance of
QF Intellectual Property and notify allliccnsccs.

s.

Surviyal. In the event that this Agreement is not renewed pursuant to section 1 above, or
is terminated pursuant to sections 2 or 3 above, the Parties agree that the revenue sharing
provisions of Article IV for all QF Intellectual Property shall remain in full force and
effect. In addition, the provisions of Article I, 11, IV, V, VI, VD and VIII shall survive
any tennination or expiration of this Agreement.

Qatar Foundation

VIU. Miscellaneous Provisions

1. If Qatar Foundation is no longer interested in continuing pursuit of a patent application or

maintenance of an issued patent ofQFlntellectual Property, TAMUS shall have the right to
request assignment of all Qatar Foundation's right, tiUc and interest in and to such QF
Intellectual Property, including the patent and/or patent application. If TAMUS makes
such a request, contingent upon the Parties reaching a mutually agreeable royalty sharing
mrangement after all expenses are reimbursed, Qatar Foundation shall assign all such rights
to that particular QF Intellectual Property and patent and/or patent application to TAMUS.
lf assigned to TAMUS, TAMUS shall be entitled to e21:ploit such Intellectual Property and
patent ondlor patent application ot its discretion. Such TAMUS rights shall be expressly
subject to a non-exclusive license, and TAMUS hereby grants such a license, to the Qatar
Foundation, its affiliates, ond its research partners and collaborators to make, COPY and usc
any such Intellectual Property or Technology for non-profit research purposes.
2. Scyembility. If any provision of this Agreement is found to be unenforceable for any
reason, all other provisions of this Agreement shall remain in full force and effect, so long
as the essential rights and benefits of this Agreement are realizable.
3. Representations and Warranties. TAMUS and TAMUS OTC represent and warrant that (i)
they have all the power and authority necessary to enter into and perfonn this Agreement,
(ii) their entering into and performing this Agreement does not nnd will not conflict with
any their governing documents or principles or with any obligations they have with any
other party, and (iii) they shall perform the services to be provided hereunder in a
worbnanlike fashion, at least as consistent with industry standards and with the standards

applied to TAMUS controlled or owned Technology and Intellectual Property.

4. TAMUS, as an agency of the state of Texas, is limited in its authority to indemnify to only
those situations in which TAMUS could be sued directly and, therefore, shall indemnify
QF only to the extent the indemnification is for TAMUS' direct liability. Subject to the
above and the laws of the State of Texas. TAMUS shall indemnify, defend and hold
hannless Qatar Foundation, its affiliates, and 1heir respective officel'St directors. fuculty
and agents from any third party claim arising out of or related to any (i) breach of this
Agreement by TAMUS or TAMUS OTC or (H) negligent act or omission by TAMUS,
TAMUS OTC, or any of their agents.
5. Neither Party shall be liable to the other Party for any indirect, special, or consequential
damages whatsoever, whether grounded in tort (including negligence), strict liability,
contract or othcnvise, arising out of or in connection with this Agreement. regardless of
whether such Party has been advised of the possibility of such damages. A Party's liability
under this contract with respect to any claim shall not exceed the amount that Party
received or to which it is entitled to receive with respect to any transaction giving rise to
that claim.
6. Force Maieure. Each Party shall excuse any breach of this IPM Agreement by the other

which is proximately caused by government law or regulation. war, strike, act of God, or
other similar circwnstance normally deemed outside the control of well-managed
businesses.

7. Persona) Agreement This Agreement is personal to both Parties. Neither Party shall
assign or delegate this Agreement or any of its rights or obligations hereunder. Any
attempt to do so shall be null and void.
8. Entire Agreement. This Agreement constitutes the entire agreement among Qatar
Foundation and TAMUS relating only to its subject matter and supersedes all prior
conununications, agreements and understandings, written or oral. with respect to that
subject matter only. This Agreement or its terms cannot be changed or waived unless
done so in a writing physically signed by an authorized representative of each ~ y.

Qatar Foundation

.tA!----

President, Texas A&M University

G.KembleB
Vice Chan
rand Dean of Engineering
Director, Texas Engineering Experiment Station

#J~

"Mark Weichold
Dean & &lEO. Texas A&M University nt Qatar
/

,.
~

Exhibit A

Commercialization Services Rate Sheet

These rates will apply 1o all Qatar Foundation owned Intellectual property.
Service Cateaorv
outreach trips 1o TAMUQ to
educate faculty and researchers
on Intellectual property and
commercialization and Identify
and encourage new Invention
disclosures.

DellverabJas
In person visits to TAMUQ
Meetings with key
researchers
Training
In

commercialization and IP
management best practices

Cost

$7,000 plus travel expenses

per outreach trip.

Each trip will be planned for 4

working days at TAMUQ. Each
trip will have pre-planning and
post trip follow up.
Trips will not exceed one per
semester (fall and spring)
without the approval ofQF.

Dlsdosure Assessment

Initial Disclosure Review

Preliminary Review Report
Interview Memorandum
Market research and
assessment: Closure
Memorandum or
Commercialization Plan
depending on Assessment
outcome
Decisions on next action
steps with the technology
disclosure wtll be made with
final approval from QRF

$4,000 per each new

dlsdosure

Marketing Plan Execution

Marketing Results Report

$5,000 per year per

technology that the OTC
actively markets in an effort
to license the technology.
Annual decisions to continue
the marketing activities for
each technology will be
approved by Qatar
Foundation.

Patent protection plan

executed In consultation
with Qatar Foundation

Reimbursement for
documented patent
protection expenses

Commercialization Plan
Execution: Ucensing

Ucense Agreement

$10,000 upon oompletlon of

a license approved by Qatar

Foundation
Commercialization Plan
Execution: Start-Up Formation

Execution of Start-Up
Formation Plan which will
Include:
Business plan
development
Fundralslnt for seed
funding
Management team
Identification
Submission of start-up
proposal for approval by
Qatar Foundation
Draftfnt corporate
documents
Incorporation of the new
company
Hiring of CEO
Execution of Ucense
Resular Reports on Progress
In securing management and
seed funding

Patent protection plan

executed In consultation
with Qatar Foundation

Company formation and

license execution

$7,500 per year that the OTC

actively wortcs to create a
new start-up to
commercialize the
technology. Annual decisions
to continue the start-up
activities for each
technology will be approved
by Qatar FoundatJon.

Reimbursement for
documented patent
protection expenses

$10,000 upon company

formation and completion of
a license approved by Qatar
FoundatJon to the new startup

ExhibitD
Business Plan and Estimated Budgets (July 1, 2013 to June 30, 2018)
See attachment

Page 35 of39

TEXAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

ACADEMIC BUDGET SUMMARY

FISCAL YEAR 2014-2018
FY2014 Approved FY2015 Proposed FY2016 Proposed FY2017 Proposed FY2018 Proposed
Budget

PERSONNEL
Faculty
Staff Section 4.5
Staff Section 4.7
Graduate Assistants
TOTAL PERSONNEL

7 8.00
69.00
89.00
0 .00
238.00

Budget

Budget

78.00
135.00
2300
0 .00
236.00

Budget

78.00
135.00
23.00
0 .00
236.00

Budget

78.00
135.00
23.00
0 .00
236.00

78.00
135.00
23.00
0.00
236.00

20,151,900 $

20,756,457

21,379 151

3,869,165

3,985,240

4,104,797

26,266 886

27,054,894

27,866,541

1,045,038 $

1,076,389 $

1,108,681

1,141 941

1.828106 $

1,826,606 $

1,881,406 $

1,937,847 $

1,995,982

10123 333 $

11,251,033 $

11,588 567 $

11 ,936,223

12,294,308

OTHER CENTRALLY CALCULATED COSTS

6 074 685 $

6,256,925 $

6,444,634

6,637,974

6,837 114

TOTAL DIRECT COSTS

67 227 628 $

69,202,856 $

71,278,946

s
s

73,417,316

75,619,834

CONTINGENCY FUND

781710 $

824,697 $

849437

874 921

901,168

MANAGEMENT FEE

8 200 000 $

8,200,000 $

8,200,000 $

8,200,000

TOTAL COSTS
YEAR TO YEAR CHANGE

78 209 416 $

78 227 553 $
2.65%

SALARIES

18,995099 $

19,564,952 $

FRINGE BENEFITS

3 834,244 $

3,756,471 $

TOTAL INCENTIVE PACKAGE

24 759059 $

CAPITAL EXPENDITURES

1,014500 $

TRAVEL

OTHER DIRECT COSTS

25 501,831

8,200,000 $
80 328 383
2.69%

82,492,237
2.69%

84,721,002
2.70%

TEXAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

ACADEMIC BUDGET DETAIL

FISCAL YEAR 2014-2018
IFirzou PrODo

I'Y2014ADDrcl
aeultv

tan
tan

1 FY2016 Proposed 1 FY2017 Prooosed FY2011 Procoaed

78
100
78.00

ieclon.
iecion

135.
23.

1:15.00
!3.00

135.00
23.00

lTC

~~~~~~~~~~'--------------------------+-----~~~~----~2~:~------~zt:J=~~~:.~------~~~,.~:
, sr------~z::J~.:.:~:

lcJ

.I>ICC

!1.233.488
4,763,134
4,1198,479

&CUllY

.talf Section 4.5

.talf . Section 4.
l~cluate. lsststants
isttmated Turnover' Attrition Salary Savinos
TO' AL SALARIES
!FRINGE BENEFITS

ITOTAL

10.231.491
9,65;',942
780.843

604.062

(1. t38.278)

11,HI,OH

3,134.2A4

.s

19,584,15~

20,151,900

3,766,471

3,8&9.165

:z.c.7sust I s

2uoul1

z5.25e.aa5

ION' :TIME COSTS AND

omce
1and Eouioment

10.654.589
10,246,110
828.184

10,553,493
853.030

12.40151
20,766,457

21,379,161

ICAI ITAL
tbrerv
quipment
lTC 'L ;AP!TAL

IS
IS

4,104,797

27.166.641

27.o54.114

.-

_._

.
.
.

.
.
.

URES

IS
IS
IS

IS
1,014,600 I
1.014.100 S

ITRAVEL
rAMl 1Business Travel
TAMl
rravet
TAMl COllege Station rravet to aatar
ITOTAL :AVEL

,.,

1.041.031

s
s

sa; .856

...

.
.
.

. s

s
1.045.038

.
.
.

IS
IS

1,076,389

1.0711.319

.207,5B!l)

3,985,240 s

lboratorv EQuipment
hop and ndu 1nat Equtpmen1
1 Services fo~@t
tart-UD ;osts ncurred on t~e ;otteoe Station ;amcus
tner
ITO' IL DNE nME STAR" UP COSTS

,1811 Z2i

s
s

. s
1.108.661

.101.&81

1,141.941

1.1411.94'

605,492

1323.857

642 387

567,100
666,613

604.713
709.477
1.937.847

622854
730 76'

i70.1

570.000

168,

666,750
1.826,80&

1.181,405

209,496
618,000

215.781
638.540

605.640
51,500

623.609

1.991982

!OTHER DIRECT COSTS

ornce
Computer EQuipment
:omcuter Software
.aboratory EQU tpment
ihop and nduStrtal Equipment
:auicment and Software
~atettals and :ucolies
'tlntillQ and Cocvlno CMrQes
.mployee Training
:onSOJitant Services
:omcuter services

.
4:
1,

OTHER CENTRALLY".._'

""'.ATED COSTS

TOTAL DIRECT COSTS

ITOTAL

'FEE

ITOTALCOSTS
rEAR
YEAR CHANGE

1.91

2.

2.

11;

12,

718.

2.63:
503,

11,188,1

6,256,925

17.221.121 s

69,202,156

124,6117

849,4)7 s

7.000 000
1.200.000
8.200.00

7,000 000 ; s
1.20!1 000 's

8.200.000 I S

7.000.000

1,200,000

ZQO.OOO

lli

... ........ s

1.4~

928.
742.

1,074,111 s

781,710

Estimate

1.9'

'FUND

Base

31

2.556.397
489,250
11,251,033

10,t

9!l

503,

721.000

2.

675.305

1!74.

53.0

489,
695.
9C

.A

655.6:

64 1,721
1: '.9
45

56.275

;,g

30.

red
illet ;oneoe : ation ;osts NonSLA
lllet
au
;asts lher oeral illQ
r01 L 0 HER DIREC1r COSTS

638.540

1.85

15.
51.

tnd Reside tea

1 & list81\C8 Education
lervices

661.799

437.
.802.

udent

28.9;
675.305

53,045

824.
133.

60

222.254

655,636
642.523
54.636

6,444,&34 $

6,&37,&74 I s

8,837,114

73.417,)16 I s

75.&19.834

Is

901,168

.ooo.ooo I S

7,000.000
.200.000

71.278,146

874,921

1.200.000 I S
1.200.000 I s

. 8,2CIO,DOO

TEXAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

ACADEMIC BUDGET CENTRAL COSTS

FISCAL YEAR 2014-2018

FY2015

FY2016

Faculty
Staff- Section 4.5
Graduate

7.
13 .

14

ITOTAL

IFY2017

135 01
00
213.00

21

IFY201B

7800
135 00
000
213.00

78 oc
135 DC

1[ 85458!1

0 DC

213.00

1<::41 4RI~t::

'acultv
itaff- Section 4.5
;raduate
T01 II.L SAl ARIES

c~ liMA

rED II OF
LAST YEAR

147.00
29.40
174.0C

. ROTATION (20%)

miCEN'"'IVE PACKAGE
Housing
Soft Goods Package
T

10,246,110

11,180,227
10,553,493

20,486,116

21,100.699

. 2_1,7_1l,ll!!

213.00
42.60

213.00
42.60

213 DO

147.0~

213.0~

213.

CIIRRI=I\IT YEAR

9.947.680

10.231,491
9.857,942

4,783,1~

10.

9.
1

11.076.027
68.797
1.7 .242
2. 1,33'

1.
2.

Travel
Interim Living

2.

Salary Incentive
Incentive Package per Section 4 7
ITOl ~L
ax
actJ lty and Staff
:and
Travel Costs
1 Shipping of Personal Goods (New & Leaving)
actJity lesource
, (FRA)
Leave
ex<rs A ~M Qatar Campus Advisory Board
en or ,
1and Key Officlals
exlbooks
wd :and Tax Services

3.

_:_

1,053,840 s

1,085,455 $

1,118.019

217,5oo s

224,025 $

703,394
247,578

200,000
-

IAR.SIIn.,nrl"

'VI R'l'l 'I'.U

s
s
$

u:

3:

~, 558

806,284

230,746

83

85

237,668
768,618

244.798
791,677

1,151.560

1.186,107

724,498 s
255,005 s
350,893 s

746.231 s
262,655 s
381.420 s

- s

- s
- s

. s
. s

212.180 s

218.545 s

$
208,000 $
- $

- s
ll.t.4.41:'14 s

31 ,758,756 $

32,711,520 $

3.00%

3.00"/i

11.750.557
72.987
1.815.456
3.086.509
4.169.516
54.746
108,736
156,374
5,306,747

.,

_:_ s

$
$
$
$

- s

oTEDCOSTS

11.408.308
70.861
1.762.579
2.996.611
4.067.491
53.151
105.569
151.819
5.152.182
t !81

30: ',661

298,700 $
'13,260 s
782,800 $

213(]0
42 6C
213 00

21:'11:11ARI:

290,0
$
4:Z,ooo s
760,000 s

. s

lnstrucaonal Materials (FRA)

lv'ledia :::ampalgn
Legal Fees

TOTAL CENTRAL COSTS

YEAR TO YEAR CHANGE

$
$
$
$

1.2411,857

- s

4~

'""" $
.603 $
102.494 $
147.397 $
5.002.118 $

2i

~0,673

TO' 'AL OTHER \#crHRALLY

270,535 $
372.263 s

278,651
383,431

.
.
225.101
.

6,637,974 s

6,837,114

'\4 70'1 Rlili

'1'111117 AliA

J.DD"/i

3.00%

TEXAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

ACADEMIC BUDGET CONTINGENCY FUND

FISCAL YEAR 2014-2018
BUDGET CATEGORIES
Total - Salaries and WaQes
Frinae Benefits
Office Accessories
Computer Software
EQuipment and Software Maintenance
Materials and Supplies
PrinUnc:1 and Coovin!l Charaes
Consultant Services
Computer Services
Immigration and Residence
Telecommunications & Distance Educat1on
EntertainmenUHospitality
Directly Billed College Station Costs - NonSLA
College SlaUon Costs SLA
Other OperatinQ
Tax Supplements
Employee Assessment and Orientation
Textbooks
Audit and Tax Services
Insurance
Salarv Incentive

FY2014 ADDI'OVed FY2015 Proposed

18 995 099 $
19,564,952
$
3 756,471
36342~ s
209,496
203394 s
588000 $
605,640
600000 $
618,000
824,000
800000 s
133,900
130000 s
1750000 $
1,802,500
$
15000 $
15.450
$
30,900
30000 s
475000 s
489.250
$
875000 $
901,250
$
721,000
700000 s
$
2.481 939 s
2.556.397
475000 $
489,250
$
2219700 $
2 286.291
43,260
$
42,000 s
703394 s
724.496
$
247 578 $
255.005
$
350,893
340673 $
$
4 036,118 s
4,856,425

FY2016 Proposed
$
20.151,900
$
3,869,165
s
215.781
$
623,809
$
636.540
$
848,720
s
137.917
$
1,856,575
$
15,914
$
31,827
$
503,928
$
928.288
$
742,630
$
2,633,089
$
503,928
$
2,354,880
s
44.558
$
746,231
$
262.655
$
361,420
$
5,002,118

FY2017 Prooosed
$
20.756.457
$
3,985,240
s
222.254
$
642,523
655,636
s
$
874,182
s
142,055
$
1.912.272
$
16,391
$
32.782
519,046
s
956,137
s
$
764,909
s
2,712,082
$
519.046
2,425,526
s
s
45,895
$
768,618
270,535
s
$
372.263
$
5,152,182

FY2018 Proposed
$
21,379,151
s
4,104.797
$
228,922
$
661.799
675,305
s
s
900.407
$
146,317
$
1.969.640
16,883
s
s
33,765
$
534.617
984,821
s
s
787.856
$
2,793,444
$
534,617
$
2.498.292
$
47,272
$
791.677
$
278,651
s
383.431
$
5.306.747

Total Costs for Contingency Fund

39342139

41 234 826

42,471873

Contingency Fund 2h
YEAR TO YEAR CHANGE

781790

824697
5.49%

849437
3.00%

s
s
s
s
s
s
s
s
s
s

43 746 031
874 921
3.00%

45 058 411
901168
3.00%

TEXAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

GRADUATE BUDGET SUMMARY

FISCAL YEAR 2014-2018
FY2014 Approved FY2015 Proposed

BudQet

PERSONNEL
Faculty

3.00

Contracted Faculty
Staff- Section 4 5
Staff Section 4 7
Graduate Assistants

Budget

3.00
0.00
5.25
0.00
2.50
10.75

0.50
2.75
2.50
1.50

10.25

TOTAL PERSONNEL

FY2016 Proposed FY2017 Proposed FY201 8 Proposed

Budget

Budget

3 00
000
5 25
000
2.50
10.75

Budget

3.00
0.00
5.25
0.00
2.50
10.75

3 00
000
5 25
000
2.50
10.75

SALARIES

858595

882,293

908,761

936,023

964,103

FRINGE BENEFITS

177161

182,635

s
s

199,569

1 018 020

s
s

193,757

s
s

188 114

TOTAL INCENTIVE PACKAGE

s
s

1,034,448

ONE TIME COSTS AND EQUIPMENT

. s

CAPITAL EXPENDITURES

- s
113 000 s

TRAVEL

112 625

OTHER DIRECT COSTS

OTHER CENTRALLY CALCULATED COSTS

946,665

. s

975,066

- $

1,004,317

116,390

119,882

123,478

127,182

112 625

s
s

116,004 $

119,484

123,068

787,517

s
s

811,143

466,055 $

480,038

494,440

s
s
s

3,644,614

3,753,953

34,180

35,206

3 678 794
3.00%

3 789159
3.00%

720689

s
s

742,309

439299

452,478

TOTAL DIRECT COSTS

3435395

CONTINGENCY FUND

TOTAL COSTS
YEAR TO YEAR CHANGE

764,580

3,435,395

s
s

3,538,462

25599 $

32,218

33,185

3 480994 $

3 467613
0.19'1.

3 571647
3.00%

TEXAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

GRADUATE BUDGET DETAIL

FISCAL YEAR 2014-2018
FY2014 AIHtrovud

FY2015 Prooosed

~.01

Fecultv

FY2018 Proposed I FY2017 Prooosed

3.00

3.00

FY2011 Prooosed

3.00

3.00

II'OCIJity

Stall' !':'"'""" ..t "

Stall' Section 4.
Graduate Assistants
ITOTAL

lc"'

Facultv

~2~ 5~

476.244 IS

92'
1-12.62!
.52!

II'DCIJIIy

Stalf Sadlon 4.5

italf- >ee11on 4.
iraduata Assistants
;sumaled rumover i AllrtUon Salary Savings
IT01 ~L

I$

IH.691i

IFRINGE

Is

1n.181

ITOTAL INt.CN II VI:

Is

1,o18,o2o I s

lONE TIME COSTS AND o:nt IIPMt=NT

Office
~and EQuiPment

118.014

(14.757
908,761

938.023

:osts lncurTed on the College Station Campus

~L CAPITAL

15.200

_1a8,114

Is

193,787

199,569

946,665 $

975,066

Is

1,004,317

1,034,448

.
.
.
.

IS
IS

$
_$_

I$

.
.
.

.
.

.
.
.

..
..

.
.
.

!CAPITAL :At'CNUIIUKo:::>
.lbrary

.
.

352,958

182.835 _$_

.
.
.

ONE TIME STAR1 UP COSTS

12'1,554
<15.856)
984.103

114.57~

lher
IT01

505.247

111.24C
(14. 1271
882.213

.
.
.

ihop and tndustnat

1 Services lor Personnel
lar1UP Costs Incurred on the College Station Campus

.
342.678
.

332,697

Is_

490.531

323,007

Ab<vsdtvv

lTC

11

11

ADIO:"

113,000

.
.

116.390

.
.

19.882

.
.

113.000

118,390

119.882

1'

1'

.
.

123.478

127.182
127,182

ITRAVI
11ness Travel
rravel
tleae Station Travel to Detar

ITO
OTHER DIRECT COSTS
Dmce
computer EQuipment
Computer Software

15,000
25,000
90.000

rHER DIREC

81,800

83,654

65564

.
.

.
.

1 SLA

r COSTS

.
.

.
.

16,
21 .
56. 75

55.950

88.959

71 .028

23,153
3COO
45.000

23,848
30,900
46.350

24,563
31,827
4:.741

25.30C

26.059

32,782
_!9.173

33,765
50,648

171,714

176.865

182.171

18:',831!

193.265

80.000
720,11111

61.800
742,309

63.654
764,680

65.584

67.531
811 .143

452,478 $

466,055

n: ,617

TOTAL DIRECT COSTS

3,43&,396 s

3,435,395 $

3,538,462

25,5911 $

32,218 $

33,185

3,480,114 $

3,487,813 $
0.19%

3,571,647

3.00%

s
s

~11.291

.
.

73.159

TOTAL COSTS
YEAR
YEAR CHANGE

87,

OTHER CENTRALLY"'"' r.111 "Tl'"l COSTS

'FUND

18.883
28.139
101.295

85.000

~recUv Silted Colleae itaUon Costs- Non-S LA

fAL

92.700

18.391
2: .119
98.345

58,

:omouter iervices
itudent
oand Residence
1 & Distance Education
SefVices

:o11eg11 Station Costs - SLA

COllege or
' curnculum

1:

15.914
26.52:
95.481

15.450
25.750

.
.

Shop and lndustnal

l and Software
I
Matenats a11d Supplies
nntlna anc Copying Charoes
omplovee 'ralnlna

1'

480,038

494,440

3,844,614

3,753,953

34,180 I$

35,206

3,789,159

3,&7a,7s4 I
3,00%

3~%

TEXAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

GRADUATE BUDGET CENTRAL COSTS

FISCAL YEAR 20142018
FY2014

FY2016

FY2015
3 00
0 00
5 25
5 00

Faculty
italf ~ iection 4 5
>raduate
01 AL

FY2017
3.00
0.00
5.25
_5.00
13.2&

13.2&

FY2018
3.00
0.00
5.25
5.00
13.25

3.00
0.00
5.25
5.00
13.2&

SALARIES
~nntnoro1At1

Faculty Salaries
italf Section 4 5
>raduate
rAL

171

ICURRENT YEAR .-c.ru:ourtrtc.L.

ll:;;>llmAICU

#OF

"UI,.IIUr<

9.2!
1.85

(20/o)

ILASTYEAR

409,336 $
,OBI

T1

,86!
,001

11

17i
,561
1: ,521

rravel
Interim Living

,251
~alary Incentive
Incentive Packa11e per Section 4 .7
TOTAL ""c." I lVI:
Tax
Eac:ulty and Staff
1 and
Employee
Travel Costs
' Shipping of Personal Goods (New & Leaving)
Facuity Resource Allocation (FRA)
C
t Leave
Texas A&M Qatar Campus Adllisorv Board
Senior.
1 and Key Officials
Textbooks
Audit and rax Services
Insurance
I Materials

,821
16.
1,0 II,

ITOTAL ""'"'TRAL. COSTS

YI:AR CHANGE

. s

55,000 s

. s

.
. s
- s
65,000 $
. s
431,299 s

(FRA)

Media
.B!IaiFees
;TOTAL OTHER CENTRAL Y

$
$
$
$

17,
$
55,1 ~0 $
11. 110 $
)1, 114 s

49,360
30.00!1
25.00!1

rED COSTS

476.244

490,531

505.24j

323.007
111.240
896,620

332.697
114.5n
923,618

342,678
118.014
961,223

352.958
121,554
979,759

13.25
2.65
13.25

13.25
2.65
13.25

13.25
2.65
9.25

9.2~

[INCENTIVE DAI'I<'Ar.:l:
Housing
Soft Goods Packaae

fEAR

462.373

409,336 s
11 663
83 850
100 000
121 750
765
14.469 $
10,709 $
186.123 $
$

946,666
100.090
56 650
12 051
52,596

$
$
$
$
$
56,650 $

.
.

50,841
30,900
25.750 s

. s

66.950

$
$
$

462,478 $
1,399,1_4~
-~1.86%

_$

421.616
12,013
86,366
103,000
125,403
9.028
14,903
11,030
191.707

Is

Is
Is
Is

976,066
103,093
58,350
12,413
54,174

13.25
2.65
13.25

434,264 s
12 373
88957
106 090
129165
299
15,350 s
11,361 s
197.458 $

. s

447,292
12B4
91.626
109,273
133 040
9.578
15,811
11.702
203.382

s
s
s
s

1,004,317
106,186
60.101
1: ,785
55,799

58,350 s

60,101

61,904

. s
. s

$
$

s
s

. s

1,034,448
109,372
61.904
13.169
57,473

52.366
31.827
26.523

53,937
32.782
2; .319

71.028
480,038

55,555
33,765
28.139

$
$
68.959 $
$

466,055

1.441.1l1 $
3.00%

$
$

73.159

$
s

494,440

1,484,3&5 $

:J.OD%

.
.

1,528,888
3.00%

TEXAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

GRADUATE BUDGET CONTINGENCY FUND

FISCAL YEAR 20142018
BUDGET CATEGORIES
Total Salaries and wages
Office Accessories
Computar Software
Equipment and Software Maintenance
Materials and Supplies
Printing and Copying Charges
Employee Training
Consultant Services
Computar Services
Student Recruitment
Immigration and Residence
Telecommunications & Distance Education
Postai!Freight/Oelivery Services
Entertainment/Hospitality
College Station Costs SLA
College of Engineering Curriculum Coordination SLA
Other Operating
EmPloyee Assessment and Orientation

FY2014 AoDtOv.d FY2016 Proooaed

$
856 595 $
882,293
15,450
$
15,000 $
$
92.700
$
61,800
53,402
41 908 $
7,227 $
15,450
$
18 975 $
19,544
$
51.500
.
$
$
65000 $
66.950
$
$
23,848
$
30,900
45000 $
46.350
$
121 541 $
176,865
$
97000 $
$
61.800
$
11700 $
12,051

s
s
s

FY2016 Proooaed
$
908,761
$
15,914
$
95.481
$
63,654
$
55,004
$
15,914
$
20,130
53.045
.
$
$
68,959
$
$
24,563
$
31,827
$
47,741
$
182,171
$
$
63.654
12,413

FY2017 Prooosed
936,023
16,391
98,345
65,564
56,654
16,391
20,734
54,636

65,564
12,785

1 709 006

Total Costs for ConUngency Fund

1,271941

1,610 903

Contingency Fund 2%

26.691

32218
26.86%

YEAR TO YEAR CHANGE

71,028

1,669 231
33,186
3.00%

s
$
$

25,300
32.782
49.173
187,636

34,180
3.00%

FY2018 ProDOied
$
964,103
$
16,883
$
101,295
$
67,531
$
58,354
$
16.883
$
21,356
$
56,275
$
$
73,159
$
$
26.059
$
33,765
$
50,648
$
193,265
$
$
67,531
$
13,169

s
s

1,760,276
36,206
3.00%

Business Plan - Fiscal Year 2014

TEXAS A&M UNIVERSITY AT QATAR

December 2013

IT'S TIME to

ENGINEER

~a worlc{ of DIFFERENCE.

Table of Contents

Page
1.

Introduction ........................................................................................................................ 1

2.

Vision, Mission and Strategic Components .................................................................... 1

3.

Academic Programs ...........................................................................................................4

4.

Undergraduate Student Recruitment Plan....................................................................... 4

5.

Research and Graduate Studies Programs ................................................................... 10

6.

Faculty Recruitment Plan ................................................................................................ 12

7.

Staffing Plan ..................................................................................................................... 14

8.

Annual Appralsals ............................................................................................................ 15

9.

Joint Activities and Continuing Education Programs .................................................. 21

10. Professional Development .............................................................................................. 21

11.

Shared Expenses - Expectations ................................................................................. .. 22

12. Income/Operating Measures ........................................................................................... 22

13.

Academic/Holiday Calendar 2012-2013 .......................................................................... 23

14. FY14-FY18 Budgets.......................................................................................................... 27

1. Introduction
After nine successful academic years, Texas A&M University at Qatar (TAMUQ) continues to make
strides in undergraduate, graduate, and research program success. T AMUQ started this year with an
historic-high total undergraduate enrollment of 557 students. As of July 2012, 306 Aggies have
graduated, populating the workforce with world-class engineers and leaders, training researchers to solve
critical problems, and providing continuing education opportunities to serve local industry.
The budget submission is broken into four sections:
I) Academic base budget.
2) Graduate Studies base budget, based upon the approved FY2013 budget with incremental
increases for inflation, reality adjustments and a merit program.
3) Research base budget, based upon the approved FY2013 budget with incremental increases
for inflation, reality adjustments and a merit program.
4) New initiatives budget, to be incremental to the Academic base budget.
TAMUQ has an outstanding record of achievement and continues to improve with each passing year. We
are proud of the success in each area of the campus' mission: teaching, research, community engagement
and service. Our partnership with Qatar Foundation makes all of these accomplishments possible. A
shared vision and trusting partnership allows T AMUQ to create and implement a successful plan for the
future that will provide tremendous benefits to the people of Qatar.

2. Vision, Mission and Strategic Components

In all that it does, Texas A&M at Qatar is guided by its vision and mission, Texas A&M's commitment to
developing leaders of character dedicated to serving the greater good, and the Qatar National Vision
2030.

VISION
Texas A&M at Qatar's vision is to be the premier provider of engineering education in the region, a
valuable contributor to knowledge internationally, and a valued resource to the State of Qatar.

MISSION
Texas A&M at Qatar will:

Develop exemplary engineers and leaders through internationally respected undergraduate and
graduate degree programs;
Generate new knowledge by conducting research and disseminating results; and
Serve the needs of the State of Qatar and the region through broad expertise.

Texas A&M at Qatar FY14 Business Plan

Page 1

STRATEGIC COMPONENTS
As Texas A&M University at Qatar embarks on its lOth year of engineering a world of difference, we
affirm our strategic vision by examining our goals, objectives and obligations as enumerated in our
Strategic Plan 20 I0-2015.
During the initial work on that document, eight strategic areas were identified as essential to the success
of the University's overarching goals. Committees comprising faculty, staff, and students developed a
vision for each of these areas, and over the past two years, they have worked to refine that vision,
conceive new initiatives and account for progress toward achieving each area's goals.
The Texas A&M at Qatar Strategic Plan, 2010-2015 contains eight strategic components outlined in the
following paragraphs.
1. Teaching and Learning- To provide an intellectually stimulating educational environment that
fosters innovative teaching, promotes student engagement, develops leadership skills and
encourages life-long learning. This component encompasses Texas A&M at Qatar's commitment
to providing an intellectual environment that encourages the development and expansion of the
human mind and spirit; advances critical thinking and problem solving; significantly embraces
global awareness; encourages lifelong learning; develops in students the wisdom and skills
needed to assume responsibility and leadership in both the local and the global community; and is
committed to the success of each of its students once they are enrolled.
2. Student Life Experience--To ensure that extra-curricular and co-curricular programs and
services are in place to support the holistic development and learning of all students with a view
to provide an outstanding student life experience. It includes cultivating a desire to grow as a
person and as a professional through unique experiences that will ultimately enhance the
leadership skills and engineering competencies of Texas A&M at Qatar graduates.
3.

Research- To be a premier contributor of state-of-the-art research, both fundamental and

applied, and a leader for educational and economic development primarily for the State of Qatar
in alignment with the goals of its Qatar National Vision 2030, but also with global impact. This
component encompasses the commitment of Texas A&M at Qatar to develop a research program
that achieves prominence not only in the State of Qatar, but also in the United States and the
international academic and research community. The development and dissemination of
knowledge; strategic orientation toward fields of local importance and unique Texas A&M at
Qatar competencies, and interaction and cooperation with other institutions and parties both
within and outside of the Texas A&M University System are the key factors needed to promote
the missions of Texas A&M, Texas A&M at Qatar, Qatar Foundation and the State of Qatar.
Texas A&M at Qatar must bridge the gap between multiple disciplines, institutes, departments
and faculties within many sub-topics of applied and fundamental research, as well as provide an
open-access platform for researchers and institutions to share knowledge and best practices, and
promote international collaboration, outreach and mobility for researchers.

4. Community Service and Engagement (formerly Engagement)-To engage with and enrich
the local community by being the State of Qatar's premier provider of lifelong learning operating
in engineering and the sciences, by enhancing awareness of civic responsibility and acting as a
valued partner to local institutions, corporations and organizations through community service

Texas A&M at Qatar FY14 Business Plan

Page2

activities. This component encompasses Texas A&M at Qatar's commitment to connecting to

Qatari society such that the University is a source of knowledge and expertise in engineering and
science; is a source of students and employees that value contributing to the well-being of
society; and is a partner that enriches and is enriched by community service activities. As part of
the committee's evaluation of the Engagement strategic imperative, even the imperative's name
was assessed for clarity. The new name "Community Service and Engagement" more clearly
reflects the intended vision.

S. Institutional Excellence (formerly Continuous Improvement and Asscssment)-lnstitutional

Excellence is a natural activity that is built into every facet and function of the University.
Institutional Excellence at Texas A&M University at Qatar is an opportunity for faculty, students,
and staff to contribute to and excel in teaching, research, and service. Institutional Excellence
strategic imperative directly contributes to achievement of all missions of the University and
makes all other outcomes more likely to be realized. In essence, Institutional Excellence ensures
creation of a culture that is always reaching forward. The two keys to success are clear
identification of ownership for the strategic imperatives at every level of the University and a
clear emphasis on developing our faculty, staff and students in their academic and professional
endeavors. This emphasis is essential for creation of a culture of progress. As part of the
committee's evaluation of the Continuous Improvement and Assessment strategic imperative,
even the imperative's name was assessed for clarity. The new name "Institutional Excellence"
more clearly reflects the intended vision.

6. Development- Development efforts at Texas A&M University at Qatar will advance the
University and State of Qatar toward a common vision of excellence in a coordinated, sustained
manner based on building long-term, mutually beneficial relationships and meaningful
collaborations through which the University will earn full membership in the community. These
efforts will purposefully and intentionally engage partners and seek investment in University
programs while actively recognizing these benefactors, ensuring stewardship of their investments
according to their original intentions and building a culture of philanthropy.

7. Working Life Environment- To provide a wonderful working life environment through

cooperation and team effort of University faculty, staff and students, keeping in mind
professionalism and fairness to all employees. This component addresses the work/life
environment at Texas A&M University at Qatar, and the cooperation and team effort between
faculty, staff and students required to create and maintain a work/life environment that fosters
productivity, creativity, learning and collegiality. In carrying out the mission of educating young
men and women, the faculty and staff are far more than merely a workforce; they are the heart
and soul of the University.

8. Shared Governance-To adequately and in a timely fashion seek input from representatives of
each group at Texas A&M at Qatar who will be impacted by a policy prior to the implementation
of the policy, and to get all stakeholders at the University working toward the common goal of a
world-class teaching, research and community service university. It should be stressed that the
initiatives addressing this strategic component are not attempts to make the University a
democracy. Rather, this component demonstrates concretely to stakeholders at all levels that they
are being engaged and consulted, and are sharing in a real way the governance of the University.

Texas A&M at Qatar FY14 Business Plan

Page3

3. Academic Programs
'

T AMUQ offers undergraduate degrees in four engineering disciplines: chemical, electrical, mechanical
and petroleum. T AMUQ launched its first master's program in chemical engineering in fall 20 II.
Master's programs in the other three engineering disciplines will be offered in the future. Courses and
degree programs offered at TAMUQ are materially the same as those offered on the main campus in
College Station. The Qatar campus' degree plans reflect those of the main campus and any changes to the
main campus' curricula are reflected at the Qatar campus.
In January 2007, the Southern Association of Colleges and Schools granted Texas A&M at Qatar
accreditation as a branch campus of Texas A&M. Additionally, in August 2009 all four engineering
programs received independent accreditation, separate and apart from the corresponding programs in
College Station, from ABET Inc. Both of these actions are indicators of the quality of TAMUQ's
programs.
In July 2012, the total number of engineering graduates reached 306, including over 150 Qatari graduates.
These graduates are working throughout Qatar's industrial and commercial sectors, and many others are
enrolled in premier graduate programs worldwide.
QF, industry and ministerial representatives and interested students have prompted T AMUQ to explore
the possibility of other academic programs in the sciences, agriculture and geosciences. While still in the
preliminary stages, further development will involve detailed planning and budgeting discussions between
TAMUQ and QF.

4. Undergraduate Student Recruitment Plan

I. Introduction
Texas A&M University at Qatar offers internationally recognized engineering programs. Since
the inception of Texas A&M University at Qatar in 2003, there has been a steady increase in
application and admitted numbers, and an increase in total enrollment annually. The Office of
Admissions is committed to maintain the level of steady growth by increasing the pool of
qualified students through the implementation of enhanced recruitment strategies that primarily
target Qatari students, and secondarily other qualified prospects from Qatar and nationals from
the Gulf region.
The plan will emphasize relationship marketing and recruitment techniques which use enhanced
cutting edge electronic mediums that appeal to the target population. A higher level of
collaboration among all constituencies of the University community will be purposefully
encouraged to promote the University with a view to establish Texas A&M University at Qatar as
the premier engineering university in the region. Strategic plans will be implemented to build and
nurture relationships with highly qualified Qatari students, school officials, and parents to ensure
a high number of academically qualified matriculates.

Texas A&M at Qatar FY14 Business Plan

Page4

A. Mission
To identify, recruit, and admit qualified students that meet the defined enrollment goals of
academic quality and quantity for Texas A&M University at Qatar; the plan encompasses all
qualified students in Qatar and the Gulf region, with emphasis on qualified Qatari students.

B. Goals
I. Implement strategies to recruit and admit a higher number of qualified Qatari students.
Achieve 70% target by fall of2015.
2. Promote Texas A&M University engineering programs to target audiences and the
community in Qatar and the region.
3. Engage the TAMUQ community in recruitment activities to build and nurture relationships
with targeted audiences.
4. Enhance communication with prospective students, applicants, admits, and parents.
5. Seek a higher academic profile for new Qatari students.
C. Target Audiences
I. All Qatari national students
2. All students in the Academic Bridge Program interested in engineering
3. Non Qatari students who reside in Qatar and are interested in engineering and who are
enrolled in secondary preparatory programs
4. All GCC and Middle Eastern students enrolled in high schools or secondary preparatory
programs whose academic curriculum is of the highest quality and who have a statistical
history of successful higher education placement and graduation rates. The targeted countries
are: Qatar, United Arab Emirates, Bahrain, Kuwait, Oman, Yemen, Saudi Arabia, Egypt,
Syria, Jordan, Lebanon, and Iraq
5. All other students who show promise of academic success in engineering, as gauged either
through academic success in high school/preparatory program or college particularly in the
math and sciences, and/or through college entrance examination results
6. Parents of prospective students who reside in Qatar or abroad
7. High school officials who work closely with students in helping them complete their college
admission applications, including but not limited to teachers, counsellors, and principals
8. Sponsoring agencies who seek college placement for their students
II. Goal 1: Implement strategies to recruit and admit a higher number of qualified Qatari students.
Achieve 70% target by fall of 2015.
A. Specific goals for the 2012-2013 recruitment cycle:
I. Increase qualified Qatari applicants by 4%
2. Increase Qatari acceptance of offer of admission by 4%
3. Increase enrollment rate of Qatari applicants by 4%
B. Specific goals for the 2013-2014 recruitment cycle:
I. Increase qualified Qatari applicants by 4%
2. Increase Qatari acceptance of offer of admission by 4%
3. Increase enrollment rate of Qatari applicants by 4%

Texas A&M at Qatar FY14 Business Plan

Page 5

C. Specific goals for the 2014-2015 recruitment cycle:

I. Increase qualified Qatari applicants by 3%
2. Increase Qatari acceptance of offer of admission by 3%
3. Increase enrollment rate of Qatari applicants by 3%
D. Objectives:
I. Design and implement recruitment programs that target the most qualified Qatari students.
2. Implement strategies to screen and select the best candidates for the Aggie Gateway Program
(AGP)
3. Work with the Academic Services Office, faculty, and OASIS to offer learning support, study
skills, and college survival sessions for AGP and freshmen students
E. Strategies to Achieve Objective:
1. Admission Information Sessions for Future Engineers (AIS- Future Engineers)
A series of admissions information sessions hosted by the Office of Admissions; students and
their families are invited to campus to attend an admissions presentation followed by a Resource
Fair. The purpose of this event is to inspire qualified high school students to consider
engineering as a major and to emphasize the importance of the engineering profession in
developing the Qatari industry and economy. The engineering professors will introduce the four
majors. Former students will be invited to offer useful advice to prospective students. See
Appendix A-2 for details.
2. Aggie Gateway Program
The Aggie Gateway Program (AGP) is a provisional admission program to Texas A&M
University at Qatar that gives students the opportunity to gain full admission if they meet the
conditional terms of the program. The program has been specifically created to offer high
achieving Qatari students who don't quite meet the minimum test scores, specifically in
mathematics and in English, the chance to enroll in courses at TAMUQ for 12 months in a
General Studies major. There are specific conditions that students need to meet during their
course of study at TAMUQ. Once the conditions have been met, the students are eligible for full
admission into one of the four engineering majors.
3. Aggie Gateway Program for Mature Students/Corporate Sponsorship
This program targets mature Qatari students, whose employers are prepared to sponsor their
ongoing, full-time education. This program would be 100% industry funded and have an initial
cohort size of I 0-15 students.
Ill. Goal 2: Promote Texas A&M University engineering programs to target audiences and the
community in Qatar and the region.
A. Objectives:
I. IdentifY key markets and feeder high schools, and cultivate relationships with them.
2. Raise awareness ofTAMUQ and its four engineering programs.
3. Educate the community about the American higher education model.
4. Communicate to students what types ofjobs and careers engineers do once they graduate.

Texas A&M at Qatar FY14 Business Plan

Page6

B. Strategies to Achieve Objectives:

1. School visitation programs
A Feeder Model of high schools approach is being followed whereby a set of programs and
activities will take place throughout the year depending on the school's service level. Based on
the school type and priority level, a set of programs will be designed to ensure that a minimum of
2-6 contacts occur during the year. The goal is to develop a professional relationship with
prospective students, parents, and key stakeholders. These could include:
a) On Campus visits
b) Application workshops
c) Special Programs with defined purpose
d) College Nights
e) Invitations to lectures and other university events
f) Regular meetings with school officials
The Feeder Model consists of four tiers of priority:
I. Aggie Star School Program
2. Tier One
3. TierTwo
4. Tier Three

2. Campus Tours/Visits
Campus tours and visits will be made available by Staff and students from the Office of
Admissions. Prospective students and their families can request a campus tour by completing a
form online or by making an appointment via e-mail or phone. Visitors can tour the engineering
building, request an appointment with an admissions counsellor and/or faculty in their area of
academic interest, and if requested, the tour could encompass student services facilities at
Education City, such as, the student's residence halls, the recreation center, and the new
Education City Student Center.
3. Private Star School Awareness Campaign for Qatari Students:
(Qatar Academy, American School of Doha, DeBakey, Doha College, Choueifat)
Provide a special opportunity for students and parents from these Star Schools to get specific
information about TAMUQ engineering programs and student life opportunities at Education
City. Particular emphasis will be placed on engaging Qatari families who would typically
consider sending their children abroad for post-secondary study.
IV. Goal 3: Engage the T AMUQ community in recruitment activities to build and nurture
relationships with targeted audiences.
A. Objectives:
Develop and implement recruitment programs where students, faculty, Staff, and Former Students
work with the Office of Admissions to identifY, recruit, and enroll a cohort of students who are
competent and will strive in an academically challenging environment.

Texas A&M at Qatar FY14 Business Plan

Page7

B. Strategies to Achieve Objectives:

1. Faculty Involvement
Faculty members will be invited to speak at school visitation programs about the academic
program at the university. Furthermore, faculty members from each department will be present at
any recruitment activity to relay information about a given major to an audience or through
individual dialogues with prospective students. Academic Advisors and Student Affairs Officers
will also be invited to recruitment events to highlight the complete student experience, which
includes a full array of opportunities and services to students.

2. Engineering Ambassadors
A student club designed to assist the Admissions Staff with recruitment. A group of currently
enrolled students have been trained to represent T AMUQ at high school visits and recruitment
activities. Members of the engineering ambassadors also communicate with prospective students
through email, online chats, blogs, and student websites.

3. Former Students
Former students are also scheduled to speak at a number of recruitment activities to the audience
about their experience at TAMUQ and their current status. Many of the Former Students are
employed by major global organizations in Qatar or are enrolled in well renowned graduate
programs; such achievements will certainly inspire others to follow suit.

V. Goal 4: Enhance communication with prospective students, applicants, and admits.

A. Objectives:
I.

Use all mediums of communication to disseminate information to students, parents, and

school officials
2. Acknowledge every inquiry and respond promptly and appropriately
3. Contact all students frequently and from a variety of contacts

B. Strategies to Achieve Objectives

1. Communication with students
Every contact with target audiences through watk-ins, phone calls, e-mails, schools visits, college
fairs, will be acknowledged and attended to. The communication stream will be continuous from
September to August anywhere from 5 to 10 contacts per student, depending on the status and
time of the process. Variety of constituencies across campus will be promoted to communicate
with students.

2. Enrollment Management Module

Custom made campaigns have been designed to communicate with applicants & students
regularly to guide them through the admissions process. All applicants will receive reminder
em ails regularly until their application is completed and ready for review. As of the 2012-2013
recruitment cycle, all phases of the EMM will be functional.

Texas A&M at Qatar FY14 Business Plan

PageS

3. Website
The Admissions micro site has been updated with details related to the admission process,
requirements, deadlines, academic programs, careers, money matters, standardized tests, and any
other information or questions that prospective and applicants might need - are available at their
fingertips. Plans are underway to redesign the current Admissions micro site. The goal is to have
WebPages that appeal specifically to prospective students with improved navigation to facilitate
access to information

4. Publications
The Admissions publications consist of a view book, freshman and transfer admission guides, and
candidacy cards. All publications are available in print, both in Arabic and English. All
publications are updated and ready for dissemination during the recruitment season.

5. Presentation
The T AMUQ Admissions presentation is updated and available both in Arabic and English. The
presentation is used in most recruitment activities. Plans are underway to redesign the current
presentations; a slideshow will be prepared with voice over to ensure consistency in delivering
the information and gauge the interest of the future students. Student videos are also being
prepared to increase audio/visual materials during the recruitment season.

6. Advertisement Campaign
An Advertisement campaign for the Education City Road Show has been designed to leverage all
print and electronic mediums of communication to promote Texas A&M programs and its sister
institutions. The campaign will communicate important information about the recruitment events
and the applications process. Information via multiple media methods and venues will be
published to highlight important events and application deadlines. Furthermore, messages via the
internet and mobile phones will be deployed to ensure access to youths in Qatar and the region.

VI. Goal S: Seek a higher academic profile for the new Qatari students.
A. Objectives:
I. Develop an awareness amongst young Qatari students about engineering education and
careers
2. Encourage young Qatari students to pursue advanced level studies in mathematics, science
and English language
3. Ensure that Qatari students are well prepared and supported to take standardized tests during
the admissions process

B. Strategies to Achieve Objective:

1. Top Ten
The Top Ten Program encompasses a series of student recruitment activities that are held
annually. The Top Ten Qatari students from each school in Qatar are invited to visit the campus.
The Office of Admissions gives an admissions presentation, application workshop, and tour of

Texas A&M at Qatar FY14 Business Plan

Page9

the building. The main focus of this program is to target the best and the brightest among the
Qatari students in all secondary schools in Qatar and introduce them to TAMUQ and all
Education City branch campuses. Students are given the opportunity to understand the high
standards of education at TAMUQ and are prepared for entry into university. See Appendix A-2
for details.

VII. Assessment of the Plan

The plan will be assessed continuously to insure alignment of the current plan with the original
mission of the institution.
Monitoring the numbers of total applications, complete applications, admitted students,
confirmed students, and enrolled students will provide direct evidence of the effectiveness of the
plan. Throughout the admissions cycle numbers will be observed closely to allow for
improvements. There will be weekly admissions and enrollment reports.
Research relevant to data available from previous years is beginning to offer more information
about what yield to expect. Moreover, surveys are being conducted through the Qatar Foundation
Education Office to gauge the opinions of students and ways in which the plans and processes can
be improved.

Research and Graduate Studies Programs

RESEARCH PROGRAM
The research program is critical to the success of both the undergraduate and graduate programs.
Undergraduate education, graduate education and research are synergistic in a research-intensive
university. Indeed, education is the creation and dissemination of knowledge - we create knowledge by
research, and we disseminate by teaching and scholarly work. A quality undergraduate engineering
program requires research-active faculty in the classroom. In addition, research facilities and an active
research program are necessary to attract superior faculty. Central to the success and productivity of the
research program are graduate students working with faculty on their research projects. The symbiotic
relationship among research, teaching, and students creates continuous improvement in overall program
quality as long as research remains properly funded and a priority for the institution. As the institution's
reputation grows, so does the value of the degree held by the TAMUQ graduate. The research program
has the following primary objectives:
Perform research that is relevant to and needed by the State of Qatar, its government
agencies, industries, and companies.
Perform research that positions the State of Qatar as a contributor to knowledge
internationally.
Provide human resources with experience and training in research to staff the engineering
research facilities established by corporate and other entities in the State of Qatar.
Support the TAMUQ research education model of academic instruction for both graduate and
undergraduate instruction.
Support for the research program originates from three primary sources:

Texas A&M at Qatar FY14 Business Plan

Page 10

 Core research funding

Externally sponsored research contracts
External industrial and private endowments and donations
Core research funding. Qatar Foundation provides the core research funding. Core funding enables
appropriate technical support for the laboratories; information technical services; safety oversight; and
administrative support for research proposal preparation, contract negotiation, and financial reporting to
sponsors. The core research funding shall include four components:
1. Faculty start-up funding: This funding is used to provide new faculty members with support for a
transition period in which to seek and obtain summer research funding and start to establish their
research activities. In addition, some of the existing faculty members at TAMUQ who did not
receive start-up funds when they joined T AMUQ receive transition funding.
2.

Research administrative supoort: This funding is used for hiring staff that support pre-award and
post-award research services.

3. Research infrastructure and other capital support: The funds provided under this category allow
equipping the research laboratories and facilities of TAMUQ with state-of-the-art experimental
and computing systems.
4.

Proof-of-concept funding and seed initiatives: The purpose of the proof of concept research
support is to provide the researcher with the opportunity to develop an idea so that it can be the
subject of a grant proposal. It is a normal occurrence that active, successful researchers
occasionally are without the support of an active grant, i.e., one grant has expired and a follow-on
grant has not yet commenced. Thus, to prevent disruption of a successful research program, seed
research funding is available to these researchers who are in-between grants.

Externally sponsored research contracts. These contracts result from research proposals prepared by
TAMUQ faculty members. These contracts can be with companies, government organizations, Qatar
National Research Fund, or Qatar Science and Technology Park.
External industQ' endowments and donations. These donations and endowments result from joint efforts
by T AMUQ and QF to solicit endowment and equipment donations from industry and other external
sources. T AMUQ also seeks to establish consortia that support targeted research areas through annual
membership fees. In addition, technical and testing services using TAMUQ specialized laboratories are
available to local industry in Qatar. These services will generate funds that wilt support facilities
maintenance and upgrades

GRADUATE STUDIES
Graduate studies in engineering provide individuals with advanced technical expertise and experience in
dealing with new technical developments in their field. More importantly, these individuals learn how to
approach and solve increasingly complex problems. This expertise makes them much better prepared to
deal with the multi-faceted and often ill-defined challenges encountered in real life, in both industrial and
government organizations. Local graduate studies programs also provide attractive alternatives for Qatari
citizens who find it difficult to go abroad for graduate studies for social and cultural reasons.

Texas A&M at Qatar FY14 Business Plan

Page 11

The graduate studies program at T AMUQ is a key component for the success of the research program and
contributes substantially to excellence in the undergraduate degree program. The graduate degree in
Chemical Engineering at T AMUQ is identical in all material aspects to that awarded to graduates of
TexasA&M.
The budget for the graduate program covers the following categories:
Faculty and Graduate Teaching Assistants. Additional faculty positions are availbale to provide an
adequate number of courses for the graduate program. In addition, graduate teaching assistants will be
hired to support the teaching of graduate and undergraduate courses.
Administrative and Operational Support. This part of the budget is for personnel who support the
administration and operations of the graduate programs (e.g. finance specialist, human resources
specialist, continuing education coordinator, graduate program coordinator).
Capital Expenditures. The capital expenditures represent the cost of providing computing equipment to
the graduate assistants and to the faculty positions included in this budget as welt as funds to establish
research laboratories.
Travel. The Texas A&M at Qatar business travel item provides funds for faculty to travel to professional
meetings. In addition, it supports travel of non-faculty employees for professional development and
training.
Recruitment. The recruitment activities of graduate students are coordinated with the Office of Students
Affairs and follow the same plan discussed in the following section. The recruitment of graduate students
also involves offering competitive research and teaching assistantships to highly qualified students. The
recruitments plans of graduate students involve the following:

On-site presentations for companies with interest m the Chemical Engineering graduate
programs.
Visits and presentations to universities in the region.
Sending flyers and brochures about our graduate program to universities in the region.
Presentations in major international conferences.
Newspapers advertisements and press releases.
Offering preparation courses in standard exams (i.e. TOEFL and GRE) required for admission to
the graduate program. These courses are available to undergraduate students in Qatar and to
applicants from the industry and government organizations.

5. Faculty Recruitment Plan

T AMUQ currently has 83 faculty members among its academic staff. Approximately two-thirds of the
faculty members are in our engineering programs while the rest are in the Liberal Arts and Sciences. The
process used to recruit and hire the faculty is illustrated in the flowchart below. As evident from the
chart, TAMUQ works closely with the ma in campus to recruit, interview and finally hire the faculty in
response to our needs. The criteria for evaluating the applicants are generally as follows:

Texas A&M at Qatar FY14 Business Plan

Page 12

Experience as a faculty member at a peer institution

Experience at or service connections to Texas A&M
Proven or potential for teaching innovation and excellence
Overall quality of education background and preparation
Experience as a faculty member at a U.S. university
How well the candidate fits the specific current needs ofTAMUQ
Communication skills and collegiality
Capability to bring collaborative, interdisciplinary research to TAMUQ
TAMUQ gi~s best
identification of needs t--7!1
~
to College and
1
Oepanment Head

June 15

1
\

,.A-ds_ p_l-a c_e_d _a-n d_ S_e_a-rc_h.,

..-----11/ . . '"

Committee begins to

Initial interviews begin

at TAMU following
standard guidelines of
the College.

October 1

o(----

Acceptable canddates
invited for an
interview at TAMUQ

Faculty offers made by

the TAMU Department
Head with approval
from College and the
~
TAMUQ Deans and
Dean of Faculties

H December 1 1y

February 15

Proce u Complete

Ne gotiatioM continue
if necessary.

TAMUQ Associate
Dean of Acdemic
Affairs and TAMU
Depanment Head
initiates offer
follo\.nng the hiring
guidelines of the
College

l
I

Generally, every faculty member hired at TAMUQ receives an interview both at the main campus and in
Doha. Typically, the initial interview occurs on the main campus where Texas A&M faculty in College
Station evaluate the prospective faculty members to determine their professional competence as well as
their ability to function as higher education educators. Subsequently, the final candidates receive
interviews in Doha to determine their fit at TAMUQ, after which TAMUQ and the relevant Departments
in College Station make the hiring decision.

Texas A&M at Qatar FY14 Business Plan

Page 13

7. Staffing Plan
EXECUTIVE ORGANIZATIONAL STRUCTURE

O o;m .md CEO

Dr. M.1r-._

~'\'etC' hold

1
IIEaEAAC:H AND
CiRAOUATE IITUDIES

Dr._K_

"--DHI>

Dr. K...,.c!IH
Assoai>IWDHII
TEESDMoiol>~

TAUVO

&My _
__ _
om..e~coo

_-"--.._,.._coo

...,..,.,_, ..,__~

-~
"-LAD,.,_.
Ullno7

........ CoOl\ Dtffrllt

Dr.~

-/ONn

Dit.cto< of()peno,_Q TAAA/0

...-...-.
----- ----Re-

OASIS

uoa..s-~

Dr--

Dr. C)oniJIM-

o.,.t Donor!. ~
~~--

_
..
.

--

IMt.htcK"-<

A....dt ....... A~ &eriJIR

DrS.IfVIIII~. u-

-DHt>
,

~~~~
DtT...,-

e-.....

-~
DtV-~

""--~

DtEn<_, . , _ .

Dt..,.,.,_
-~

Dt ICmr, _, Dtecft>r

---~Cftdot

,_F_.__
-~-

A--..
a..;,.-. AuostaorCftdot

--Oncmr
-Opo-

--~E

J~- -

II!WWII*-.d""-'-'R.........
~U.tiof, o...dM

HMIN!ftR-...-. .........

G . . , . - Cn<V'

--Dftcf:lr t, -,

u-...,.~c

...

' tt

'--~~==~~----------IITitATEGH: I'ARTNEilSHI... AND AUIIINIIti!LAllDNS

JoltttS......
Dnctol-

STAFFING ASSUMPTIONS:
TAMUQ staff provides on~site management and operational support to the academic
programs at the Qatar campus.
No State of Texas funds can be used for the Qatar campus.
Salaries of the executive management and senior professional staff are based on T AMU
salary ranges and comparability to similar positions on the College Station campus.
To the extent possible, the Qatar campus will hire local staff for operational and support
functions. Compensation and benefits of non~sponsored hires are guided by the compensation
policies and procedures of the QF and consistent with the local Qatar market.
All employees at the TAMU Qatar campus must follow TAMUffAMUS policies and
procedures.
Employment at the Qatar campus must follow T AMU policies on ethics and
nondiscrimination.
Successful engineering programs are highly dependent on technology. In order to be
attractive to students and faculty, the Qatar campus must provide a state~of-the~art
infonnation facilities environment.

Texas A&M at Qatar FY14 Business Plan

Page 14

A detailed listing of positions is part of the budget submission. There are 437 full-time. part-time and
temporary employees at T AMUQ are funded from the Academic, Research. and Graduate Studies
budgets and research grants
Emplovment Type
Faculty
Faculty-Adjunct
Faculty-Administration
Research
Research/Graduate Assistant
Staff
Teaching Associate

Total
83

5
5
124
24
188
8

Generally, allowances and benefits include: salary premium, housing and utilities, local transportation.
dependent education, relocation/repatriation, home leave allowance, compassionate leave. and US income
tax protection.

8. Annual Appraisals
STAFF
The performance of each non-faculty employee ofTAMUQ. except graduate assistants and temporary
employees, will be evaluated each year by their immediate supervisor. This annual evaluation shall be
completed between March I and May 31, and in accordance with Texas A&M University System policies
and regulations. Performance evaluation is an on-going process. The five major objectives of the
performance appraisal process are:
I. To provide employees feedback to improve or maintain job performance
2. To outline areas for employee development
3. To set standards for the next review period
4. To recognize job-related accomplishments
5. To enhance communications and working relationships

FACULTY
The faculty annual review process is reflected in one of the following three processes for Engineering,
Liberal Arts or Science:

Faculty- Annual Review Process- Engineering Faculty

T AMUQ engineering faculty members, titles such as Lecturer. Visiting-, Assistant-,

Associate-, and Professor will complete the "Annual Progress Report Forms" used in their
respective T AMU home department in College Station.
TAMUQ engineering faculty will submit their completed annual progress report forms to
their TAMUQ Program Chair. The TAMUQ Program Chair provides copies of these annual
progress reports and faculty teaching evaluations to TAMUQ Associate Dean of Academic
Affairs (ADAA) and TAMU Department Head (DH).

Texas A&M at Qatar FY14 Business Plan

Page 15

The TAMUQ Program Chair and the corresponding T AMU DH will meet together with each
TAMUQ faculty to conduct the annual review of the faculty member. Ideally, the faculty
reviews will occur face to face in Doha at the end of March or early April with the T AMU
DH travelling to Doha. If for some reason these combined face to face interviews are
impossible to schedule, the alternative ofvideo conferencing is available. However, the basic
goal is to apply procedures used in College Station to the faculty in Qatar. In addition, the
TAMUQ Program Chair and TAMU DH will always conduct the review together, so the
faculty member only has one cohesive review.
The TAMUQ Program Chair will prepare written evaluations for each TAMUQ faculty and
transmit the reviews to the TAMU DH and ADAA
The T AMU DH will finalize the reviews in consultation with the Program Chair and will
provide the reviews to the T AMUQ ADAA along with relative merit raise recommendations.
Recommendations on T AMUQ faculty contract renewals and/or reappointments also will be
discussed.
The T AMUQ Program Chair will transmit and discuss the final written evaluations with each
TAMUQ faculty member. The process is then as follows: (I) faculty member will have an
opportunity to respond in writing to the evaluation, (2) the TAMU DH and TAMUQ Program
Chair might modify the faculty evaluation based upon new input from the faculty member,
(3) the faculty member signs the final evaluation.
The TAMUQ Program Chair will forward copies of the signed annual review to ADAA and
TAMU DH.
The T AMUQ Program Chair and T AMU DH will recommend appropriate merit raises and
faculty reappointment recommendations to the ADAA.
The TAMUQ Dean/CEO and TAMU Dean will review and approve salary and
reappointment recommendations and be aware of review conflicts.

Faculty- Annual Review Process- Liberal Arts Faculty

TAMUQ liberal arts faculty complete "Annual Checklist" developed for use in annual
evaluation ofTAMUQ Liberal Arts (LA) faculty.
Faculty submit completed Annual Checklist to TAMU LA Program Chair (PC), who
forwards completed checklists with draft review (comments and suggestions) to TAMU
Dean's office liaison (associate dean level).
TAMU Dean's office liaison forwards annual checklists and draft written reviews of faculty
to the respective Department Heads (DH).
TAMU Dean's Office liaison consults with DH and TAMUQ LA PC and finalizes faculty
annual reviews and merit raise recommendations. The annual review Recommendations on
TAMUQ faculty contract renewals and/or reappointments also will be discussed.
The TAMUQ LA PC prepares written evaluations for each TAMUQ faculty member and
discusses the review with ADAA.
The TAMUQ LA PC then transmits and discusses the final written evaluations with each
T AMUQ Liberal Arts faculty member. The process is then as follows: (I) faculty can respond
in writing to the evaluation; (2) DH and TAMUQ LA PC may modify the evaluation based
upon new input from the faculty member; (3) faculty member signs final evaluation; and (4)
TAMUQ LA PC forwards signed copy of the annual review along with faculty merit raise
and reappointment recommendation to ADAA.
The TAMUQ Dean/CEO and TAMU Liberal Arts Dean review and approve salary and
reappointment recommendations and become aware of review conflicts.

Texas A&M at Qatar FY14 Business Plan

Page 16

Faculty- Annual Review Process- Science Faculty

TAMUQ science faculty members, titles such as Lecturer, Visiting-, Assistant-, Associate-, and
Professor wilt complete the "Annual Progress Report Forms" used in their respective TAMU
home department in College Station.
TAMUQ Science faculty will submit their completed annual progress report forms to TAMUQ
Program Chair (PC). The TAMUQ PC provides copies of these annual progress reports and
faculty teaching evaluations to TAMUQ ADAA and TAMU Department Head (DH). The
TAMUQ PC and TAMU DH may discuss this report informally with the faculty member and
permit changes and additions if deemed necessary.
The TAMUQ PC will provide a written review of each faculty member to their respective TAMU
DH, who may modify or expand the written review. The PC and DH should agree on the written
report, but may consult the ADAA and/or TAMU Executive Associate Dean (EAD) if necessary.
The TAMUQ PC and the TAMU DH, or designee approved by the TAMU EAD, will meet with
each TAMUQ faculty to conduct the annual review of the faculty member by presenting the
written review and discussing it with the faculty member. The faculty member signs the written
review acknowledging his or her receipt of it, but not necessarily his or her agreement. Ideally,
the faculty reviews will occur in Doha during the end of March or early April with the TAMU
DH, or designee, travelling to Doha. If for some reason, these combined interviews cannot be
scheduled, then the alternative of video conferencing is acceptable. However, the basic premise
is, as much as possible, procedures used in College Station will apply to the faculty in Qatar. In
addition, the TAMUQ PC and TAMU DH always will conduct the review together so the faculty
member only has one concise review.
The process is then as follows: (I) the faculty member can respond in writing to the evaluation,
(2) the TAMU DH and TAMUQ PC might modify the faculty evaluation based upon new input
from the faculty member, (3) after any changes, the faculty member signs the final, written
review acknowledging his or her receipt of the review, and the faculty member again may
respond in writing.
The TAMU DH will provide his or her relative merit raise recommendations to the TAMUQ PC.
Recommendations on TAMUQ faculty contract renewals and/or reappointments will also be
discussed.
The TAMUQ PC and the TAMU DH wilt transmit the signed written reviews, any written
responses, and relative merit raise and reappointment recommendations to the TAMU EAD and
ADAA for their approval. The TAMUQ Dean/CEO and TAMU Dean will review and approve
salary and reappointment recommendations and become aware of review conflicts.
Faculty- Procedure for Implementing and Evaluating Rolling Contracts
References:
System Policy 12.07 Fixed Term Academic Professional Track Faculty
System Policy 12.01 and University Rule 12.01.99M2 Academic Freedom,
Responsibility and Tenure
I.

Background
Texas A&M University at Qatar (TAMUQ), located in Doha, Qatar, is a branch campus of
Texas A&M University (TAMU) in College Station, Texas. Under an agreement between
TAMUQ Foundation (QF) dated May 25, 2003, TAMUQ provides Bachelor of Science
Degree programs in chemical, electrical, mechanical and petroleum engineering. The
curricula offered at the Qatar campus are materially the same as that offered at the main
campus and the degree and diploma issued to graduating students are identical in all material
aspects.

Texas A&M at Qatar FY14 Business Plan

Page 17

The faculty appointments at TAMUQ are non-tenure track. In order for TAMUQ to recruit
and retain faculty and to provide stable, long-term employment, it is essential to implement
rolling contracts of three- to five-year durations, depending upon the rank of the faculty
member. System Policy I 2.07 addresses these issues and provides the necessary framework.
TAMUQ has adopted a three-year rolling contract for associate professors and a five-year
rolling contract for professors. The decision to roll the contract occurs at the time of the
annual review.

II. General Provisions

Hiring and promotion procedures will follow the established TAMU- TAMUQ processes.
Generally, faculty wilt be evaluated for eligibility for a rolling contract after serving a
probationary period set a priori according to pre-specified guidelines and with the
concurrence of the faculty member and designated administrators. The mandatory year for the
review of a faculty member's merit toward promotion should occur no later than the next-tolast year of the probationary period. Faculty members who have worked for TAMUQ for
longer than 18 months must receive a I 2-month notice of non-reappointment.
Each faculty member's multi-year, rolling contract is evaluated at the time of his/her annual
review. A satisfactory (meet expectations) annual review will result in validating the multiyear term of the rolling contract. In the event of an unsatisfactory (does not meet
expectations) annual review, the contract is deemed not to roll. The rolling nature of the
contract can then be restored only after obtaining two successive years of satisfactory (meet
expectations) annual reviews.
If a faculty member receives two annual reviews with an unsatisfactory rating (does not meet
expectations) within a five-year window, then his/her rolling contract is deemed not to roll
and the faculty member becomes ineligible for a rolling contract. In all such cases, the
faculty member will be notified that his/her appointment will not be renewed and the faculty
member will be allowed to finish the remainder of the rolling contract or given a 12-month
notice of non-reappointment, whichever is longer.
All faculty annual review letters (starting from fiscal year 2011 , FYI I) for associate
professors and professors will have a statement that clearly specifies the status of their rolling
contract and its end date. The annual review letters will also include faculty member's
progress towards promotion and rolling contract eligibility.
In the event of a bona fide financial exigency or the reduction or discontinuance of
institutional programs at T AMUQ, faculty rolling contract terminations will be carried out in
accordance with TAMU rule 12.01.99.M2, Section 7 "Reduction or discontinuance of
institutional programs."

III. Procedure for offering rolling contracts to newly hired faculty members at T AMUQ
The T AMUQ Dean/CEO has final authority regarding faculty employment offers at
TAMUQ. Salary, contract length, start-up package, etc. will be negotiated in communication
with the TAMU deans and department heads before finalizing the offer. The TAMUQ
Dean/CEO will decide on the length of the probationary period offered to the candidate,

Texas A&M at Qatar FY14 Business Plan

Page 18

which will not exceed seven years for faculty hired as assistant professors and five years for
faculty hired at the associate or full professor ranks. The Dean/CEO can approve exceptions
to this policy and offer rolling contracts to exceptional candidates. In all such cases, the
candidate's teaching, research and service will be reviewed by the TAMUQ promotion
process. A rolling contract will be proposed by the TAMUQ Dean/CEO to the TAMU
Provost and Executive Vice President for Academic Affairs provided there is a positive
recommendation.

IV. Procedure for implementing rolling contracts during the T AMUQ promotion process
Faculty promoted through the established TAMUQ promotion process will receive a rolling
contract. Associate professors will receive a three-year rolling contract and full professors
will receive a five-year rolling contract.

Faculty - Promotion Process

The T AMUQ faculty promotion process is:
TAMUQ faculty members will prepare promotion packages with the same contents required
of candidates in departments in their field in College Station. The specific timeline will be
decided annually by TAMUQ.
TAMUQ faculty will submit the completed promotion material to the TAMUQ Associate
Dean of Academic Affairs (ADAA). The TAMUQ ADAA will convene i) Field appropriate
subcommittees and ii) TAMUQ Promotion Committee as described below. The ADAA will
submit promotion packages to these committees.
The TAMUQ ADAA will assemble field appropriate subcommittees (FA-SC) ofthe TAMUQ
Promotion committee to provide three reviews on teaching. research. and service for each
candidate in the specific field.
o Example: If the candidates under consideration include: 2-ECE faculty, 2-ME faculty, !Chemistry faculty and 1-English faculty, then four FA-SC's will be formed in the
following fields: ECE, ME, Chemistry & English Each FA-SC will have 3 members:
Program Chair (standing member); One T AMUQ faculty - elected; One
TAMU/TAMUQ faculty, appointed by TAMU department head.
Note: Each FA .SC commillee member "s rank slto11ld ordinarii)' be ltiglzer than that ofthe facility candidate 11nder consideration

For cases in which faculty in the ranks described above are not available for appointment to the
FA-SC, the ADAA will appoint the FA-SC and include appropriate faculty after consultation with
the candidate, Dean of Faculties and Associate Provost, and the dean of the corresponding college
at TAMU in College Station.
Each FA-SC will solicit external reference letters, hold deliberations and vote on candidates
seeking promotions. Only individuals holding faculty ranks equal or greater than that sought by
the candidate can cast votes.
FA-SC report on teaching/research/service and the external letters will be reviewed by each
candidate's TAMU department head or dean's office designee (associate dean's level).
Note: each college will decide on this step.
The TAMU department head or dean's office designee will provide his/her independent
input in the form of a letter to the T AMUQ Promotion committee.

Texas A&M at Qatar FY14 Business Plan

Page 19

The TAMUQ ADAA will assemble three separate TAMUQ Promotion committees as
follows:

Qatar
Engineering
Promotion
Committee
Members: engineering faculty only

Qatar Science Promotion Commlllee

Members science faculty only

Qatar Liberal A rts/Librnry Promotion

Committee
Members. liberul arts and/or librury faculty
onjy

l) T AMU desi~natcd assoc:iate dean (stonding

member)
2) T AMUQ faculty to elect from appropriate
T AMUffAMUQ facultv.
3) T AMUQ faculty to elect from appropriate
T AMUrrAMUO facullv.
4) T AMUQ faculty to elect from appropriate
T A~IUffAMUQ facultv.
51TAMU ADAA appointee

I) T AMU dcsisnated assoctatc deon (standms

member)
2) TAMUQ faculty to elect from appropriate
TAMUffAMUQ faculty.
3) TAMUQ faculty to elect from appropriate
TAMUfTAMUO facultv.
4) TAMUQ faculty to elect from appropriate
TAMUffAMUQ faculty.

I) T AMU designated a1sociate dean (standmg

member)
2) TAMUQ faculty to elect from appropriate
TAMUffAMUQ facultv,
3) TAMUQ faculty to elect from appropriate
TAMUffAMtJQ_facuhv
4) T AMUQ faculty to elect from appropriate
TAMUffAMUQ faculty.
5) TAM~ADAA III'!IQintee

5)TAI\l~AOAAJ1111><1intec

The TAMUQ ADAA will provide both the TAMUQ Dean and the corresponding TAMU
Dean with the summary reports and votes on each candidate.
The TAMU Dean will provide a written statement on whether he/she supports the
promotion and tenure being considered for each candidate and the primary reasons for
his/her recommendation. The TAMU Dean may solicit feedback from faculty and
administrators as desired to reach his/her recommendation. The T AMU Dean will provide
a recommendation to the T AMUQ Dean/CEO and to the Provost and Executive Vice
President for Academic Affairs concerning the promotion and tenure in review.
The TAMUQ Dean will make his/her recommendation on the package and forward the
package to the Provost and Executive Vice President for Academic Affairs ofTAMU, via
the Dean of Faculties and Associate Provost.
The TAMU Provost and Executive Vice President for Academic Affairs will make his/her
recommendation on the package and forward the package to the T AMU President for
approval.
The final step will involve TAM US Chancellor approval.
Note This step is not needed for rolling contruct approval without promotion

!::iJ!!.JL.l: The Process followed must adhere to TAMU rules, Dean of Faculties Guidelines, and TAMU College's standards
and expectations (with appropriate considerutions for load, student. and infrastructure differences between the two campuses}
The Guidelines under development will explain in more detail the expectations for achieVement of promotion to d1ffcrent
runks as well as time Iines and other expectations forTAMUQ faculty members

Faculty- Program Chair Reviews

The following are brief notes on conducting program chair reviews:
The Dean/CEO may delegate administrative responsibility for this process to the Associate
Dean for Academic Affairs (ADAA).
The Dean/CEO notifies the Program Chair of upcoming review.
The Dean/CEO calls a general program faculty meeting to implement the process, provide
information and answer questions.
Program faculty are encouraged to convey their opinions and related facts to the Dean/CEO
and/or his designate(s), in person or via memo. This information is highly confidential.
A poll (via secret ballot) of program faculty is conducted on whether the Program Chair
should continue in office. The poll is conducted for a specific period/length of time - MUST
be a minimum of two working days- with the dates announced at least one week in advance.
Eligibility to vote is open to all faculty ranks within the program (per Faculty Senate
guidelines).

Texas A&M at Qatar FY14 Business Plan

Page 20

Faculty have an opportunity to meet with the Dean/CEO (or designee) to discuss their views
and the reasons for them.
A non-program member of the Faculty Advisory Council (FAC) is present when ballots are
opened and counted.
Results of the poll are transmitted to the Dean/CEO, the relevant T AMU dean, the Dean of
Faculties and Associate Provost, and the Provost and Executive Vice President for Academic
Affairs. In addition, the relevant Engineering department head or the relevant liberal arts or
science associate dean also will receive results of the poll.

After review of the poll results, the Dean/ CEO will seek concurrence from the relevant
Engineering department head or the relevant liberal arts or science associate dean and will also
seek consultation with the relevant college dean as to whether a new Program Chair is needed or
if the incumbent should remain in office (to complete a term or be appointed to an additional twoyear term). Upon concurrence of the Dean/CEO with the department head/associate dean and
after consultation with the college dean, and with the Provost and Executive Vice President for
Academic Affairs and the Dean of Faculties and Associate Provost, the Dean/CEO will decide
whether a new Program Chair is needed, or if the incumbent will remain in office (to complete a
term or be appointed to an additional two-year term).

9. Joint Activities and Continuing Education Programs

TAMUQ enjoys multifaceted collaborative relationships with its sister schools in Education City and
Qatar University across the academic, research and operations areas.
As part of TAMUQ's commitment to be a valued resource for the State of Qatar, the faculty and staff of
T AMUQ receive encouragement to offer and participate in continuing education activities. The TAMUQ
Continuing Education Program includes offering technical short courses by faculty to the industry and
government organizations in Qatar. The goal of this initiative is to supply the work force in Qatar with
up-to-date information and training in their fields of interest. The need for these continuing education
courses has been identified through discussions in the past few years with the leaders of the industry in
Qatar. This was evident in the responses to the surveys that the campus conducted to assess the interest in
graduate studies. We have received many requests to offer courses in engineering and sciences that match
the expertise of our faculty.

lO.Professional Develo ment

Professional development is critical to ensure that TAMUQ operates at peak efficiency. The opportunity
to receive professional development provides the faculty or professional staff members with the latest
state-of-the-art information and new technology regarding their fields of expertise. It allows them to share
experiences with others in their field and glean information from experts, which they can use when they
return to the organization. Professional development enhances the knowledge and job performance of all
employees, because it allows managers to Jearn and teach the latest techniques. The same applies to
faculty members who can bring new knowledge and classroom techniques for the benefit of the students.

Texas A&M at Qatar FY14 Business Plan

Page 21

Professional development also provides the tools for faculty and administrators to benchmark the
organization against the leading organizations in the field and determine what changes can be made to
enhance TAMUQ. Professional development opportunities are even more important at TAMUQ. Being
more remote from the mainstream of higher education, it takes information longer to arrive. There is
always the threat of organizational stagnation without the infusion of new ideas. Seminars and
workshops give the staff a more efficient means of exposure to cutting edge information. Therefore, it is
important that all faculty and professional employees receive, at a minimum, one international
professional development trip per year. Support staff also should attend professional development
seminars in the local area when available.

ll.Shared Expenses- Expectations

Qatar Foundation provides the site for TAMUQ, which includes owning, furnishing, and maintaining the
TAMUQ Engineering Building. Qatar Foundation is responsible for routine maintenance, custodial
services, landscaping, and campus security. As the academic, research and graduate programs continue to
grow, and with the possibility of additional programs in the future, TAMUQ and QF have to partner to
best utilize the space available and explore opportunities for expansion.
In addition, Qatar Foundation assists TAMUQ, upon request, in doing business in Qatar - purchasing,
hiring contracts, labor Jaws, and customs.

12.lncome/Operating Measures
The current tuition and fee structure at TAMUQ is 144,200 QR for sponsored students, and 72,100 QR
for non-sponsored students. The 10-year agreement requires that "the rates of tuition and fees for students
at TAMUQ shall be no Jess than the highest rates applicable to out-of-state students at T AMU's main
campus in College Station, Texas ..." For fiscal year 2013, an assumption of 45% of the entire TAMUQ
student body will be sponsored. This assumption is based upon fiscal year 2012 student body numbers.

Texas A&M at Qatar FY14 Business Plan

Page22

13.Academ. ic/Holiday Calendar 2012-2013

I

Tlf'.UI A&M U.W.'fnil;r at g.tar

JOJJ-13 A~Urrrlt:

Cllnur
F.USnrtaurJ012*
1hu

DqofWHI>

19-11

SwtdQ;)-T,GtJi.D

18

TlltudaJ'

19

W~rthftudt:D

Tlltuda,)

,_,

Ftm dll)offall cltzssn

Flmdll)to applyfo r JRctrmbn-~n
lmtdll)'fo r~tfroJPrrcCOMnllrYithHO TIICO rd

fo r tluJfallsnMStn-. 4p..111

13

11tunda,)

Ojftcllllcnsm dtm (11tlr.clt= dqj')

Chang of7RaJarnan dmfor:sprhlgsi7Wstn-

17

11tunda,)

Lmtda) to applyfor JRctmlbn-grallmion, 4 p .M.

lmtdayforth~JSuopttDff IDitlnc ro ntbmit ''hfJilllrt and
.-bmOID!t~oftkiiFmal.E.:umthalon '' ~r JOorkmg

da)'Sprtorto thlllatzl'lfl1ralo11;. trhJ~co11WSftnt}, To

OJftcofGradlllltStude mCollirge StatJD1i*

lmt fkr)'for MS stlldii1W to ch.tllfp.,..to ..ll/iJtt. r:mi

:till bllglbl~r to grtzdlltW m1Ncl1flbw. OJftcofGradllDttl
Stlldi11s in CoD~tgt~ StdJD,..-

11

11tunday

lmt da;}'forthtuu opttDft muf6rc to tabjlJIQJaam (/inDl

d'.ftnts) ...
lmtda,)'forth.suopttonn~ to:wblllltastgud

18

apprtn-alfoT111tmdaPDFfll oftltthGt.: hrflHDlfo1'111 to

th1111tcu Ojftct1 mColl.g Statt,,-

15

lmt fkr)'for ..\!Eng. StlldDIU to nqumjbtDJa:tm1 (or10

lrDrlirrg dll)-sprior to tlr aam, "trhJclm:r comuflrn), or
to Nlflltr.U taDffpt iOHjrr:muatz1fl, OJftc ofGrad1116tl Stllt!c
In CoU~~gt~StotJD1i*

/t!Ql.'trmDR

18-ll

SwulDy-W'<IIIUt.i:ry

Eld.J.l..hlh:anlldmt brct(fto clt=c)

18-l()

Sw:day-Tw:;daJ'

Eld.J.J..4dha (o.fftau a:ptlto IJultJS~dy

11tur.ultl)

Eid.Af ...4dh:anlldtmt /mallifo clt=c)

11tunda,)

Md..:DIII.rtRgnzZ d1111 bynoo~; Ojftctl ofbcurds

.Atfj~ dmdlmfard11g11111~C

J]

T~~tutlDJ'

lmt dJrj:forall nlldnm to dropcounc ttlrno

pmiZII).(Q4rtlp). 4 p .711.
Ltmdll)to changtJJWlE 198l199graltyptl, 4 p .l lt
Ltm dll)to olftclallywitlldTrnrfroM thll Llmn:tt): 4 p.lll

15

11tundll)

lmtdll)'for .~. StlldnntotdltjhmltaDIII

1B

Bolffin 1999~ran&lll>a}'
Chang ofllttl}ar da4mforsprbf: sll1ftUtw

18-29

Pn-ngutrrnJDw.for::pr11f12{}1J

Texas A&M at Qatar FY14 Business Plan

Page23

Illcil1fi!Jo

IS

Iiumdtry

Lastd#j.'ft;r thntsoptlOif.mulrlctombmitjbM!tha
conwtlom to thl Dwsll O.fftcllfCo/J.grt Stalltnt..

11

TllCI!aJ

lastd#j.offallSlnUStllrC( t=IIS

JJ

Wftlnudqr

Rlat!mgdlfl(no classr orjhuzlsj

13

Iiumday

Fallsmwstojtlmla:~tRUfarallnllJ:lmu

16-17

s~...~

FallSllfrW;ltllrjmaltat#IIJratJtRUfortzllmMlnn

18

Tll.rsday

QatarNatlonalDa; (amiwnftJclOSIIdj
JUadmgdt:!J(nocltmco rjbrt:ls)

19

W'dnudqr

Fallsmwstn-jmala:tJ711hutJt11Ujorallnldr1c
Fall Graduatkopitltln

21

FririllJ

Flnalgrad.n dwforall stlldnrtJ IIJnotu; O.fftcof

btortls

JJ..J ?

Slmda,)'-17t~~ndJ)

StnUSt~rr bnak(o.tfbs clos~

.5pl"iilg .s:.-..r 21119

Illcnrtho

lO

Samday

O.fftcs nopmajlusmwstw bnd-

Ja1UZrJ-

Slmday

Ftmdayofsprtngclassc
Ftm d#j.to appl:JforMay gradllfltJOif

17

17tiUSday

Last dayfor addln~riopplng cOMncvltltno ncord

fo r th sprmg snw.rtu, 4 p .A

11

.lloHJJa;:

\lanm bal#rKingDay (oJflcn opmandclassu llf

suslon)

18

MDHJJJzy

Ojftclal cn.r~a dim (11,. class tkr))

Chang DjmajtiTstart dat1jorjalJSI'Mistll"

'

liumdtrJ'

Last day to appl:Jfor..\Ia)"'"'"'Jo~ 4 p 111.

Last dayforthuts optlOif muJmtt to .ntbmit -IUqrtm ma
.mnoamc-.ntoftluFlnal~Jon " ~r lthrorktng
da;rsprtorto th a:~iDI\ -.rldcMwrto7PfiUflm}. to
O.fftc ojGraduat1 Sttdc lrtCDI. StoliD II'**

11

TlliUd#J.'

Qatar.\attolflllSpoltS Da;(lo~Jflwnity closdlmcfassc)

17tiUSda)'

Lasttkryfor~\JSnrtdmts to c~ d.gnto .\/.Eng. and

21

17tiUSda)'

J.7

Srmtkr).17t~~ndJ)I

Spring bnak~ classc )

JO

Sumlay

Sprmg SDIIIUttrr cltmiiS ntiDilll

Fd71l1Z1)

still b ltglbJ. to gradlu:Jthr ..~ O.fftc oJGralllltZB

Stlldiu hr Col11p Statio,Lasttkr)'ft;rthnts optiOifstlldJmt:to tab.fh'ml tttmr (fbmJ

d'.frnlr
Marc'It

Texas A&M at Qatar FY14 Business Plan

Page24

.Varch

.qrU

11tJ.Jntit:r)'

.l!Id.Jm.ntwf"tZdu du 6)noo~t Ojffcoflllcort:U

.AJ!jlilWrlmtdZdllllfard'fT'II c~c
Uzst dtrj'for thsts optlfRfstatinUtosubllllta.rlgrr~
rzpprm;trlfomumdaPDFflloftlt th..rts tnjmDJfo ~ tl'
tl: In..rts OJflc br Coll6p StotiD,.-

:u

11utndtrj

Uzst dtrj'for .o\lErtg. StudDlts to IYIJUIStflNZI UJJPfl (oT 10

worltng daysprtorto tM aam. lfl:ichn:w co1111'Sjim), or
to nquut aDtptiOHfromtaa~t~. Offtc ofGradiiDit Sbufc
In Collllgll StatitJif'"

JJ

SJOU!Gy

llzst da:J'for trllstudmts to dropcoJ.Jncvlthno

pllNZit)(Q.drop). 4 p .lll.
llzst dtz}to clumg KINE / 981199 gradllt)']lll, -1pA
llzst da;to oJjJclall;)'wltlttJrrrW'fromthll I:Mh:'mtlJ; 4 pA

w.msadq)'

Chlmg ofmajordllmBinforfol/sPI/Utu

11utnday

llzst da:J'for.\Eng. stud11rm to tahflml UJ1II

J.18

Samday.171vJt:ib)'

Pn-ngtstratltmfor SJDifl'JfRtmdjal1101 J tllTJfU

18

1nllnday

lmt daj'for tl:..ris option ~ to submitftNZI tkcis

co,.,..cttom to til InntsOjJlctn CoO~ Statio,..

11

S~

.fggldlwt~r

18

s~

lmt dtrjofsprtngs~tuc/ass..r

19.30

Mond.ay..Tuctby

Rltul"mf day (no cltwc andnofl11llls)

1.1

lrlldnllSdtlJ'-In.&~ndtl)

Spring sll7ftllstllTfllt2/ o:amhr:tltom

5.6

SIOUft.ot..~

Spring snn~~stwjbG/o:ttlfrhtallom

w.ms.sdtl):

Firtolgrrz.d11s dlliljfJr d11gn111 cGJCitJDic by9 a.m, O.fftc

ofhcords

11ulnda;

Co JffiWif&111111ntC~

JO

Friday

Fmalgradu dwfor t:tll non-dtgrtAJ candidate by 11 nctm,

OfJlcofhcords

s...un.r S.mnt.r 1DJ3

J9

Ftm tkryofcltwufo1'5 and8.-wltlll?fU

Ftm da;to t:tpply forJIDIIIIflrgraDIIflifOH

]J

Official t~nsm dtm (4"' cl=da;~

lmt dayf ort:tddl'lf&'thpplng ttnlnClfltluto ncord
forthn~Dffmn s~~m~~stR, 4 pA

}J

11tJ.Jndtz}>

Lt:tst dtryfor tk..ru optl011stw:lncto subllllt "hqum awl

.tbmD~mc~m~~ntofthFmal.E:u111fl~lorr" ~r 1 l'iwor.fmr

da;--sprtorto th utmrlrultlon, lfl:icla-rwrco'HI&Sflrst}, to

O.fftc ofGrt:zdlliZZ Stsujc mColllgll Station-

Texas A&M at Qatar FY14 Business Plan

Page 25

Ibnday

Last dayforallmulmts to dropco~~nta'ldthno

p mDlryforthd-wktD'ffl (Q.dlrJp), 4 p .111.
Last day to chJ:mg6./W,"E 1981199 grodllJpljfJrth.S-wd
l#nPI, 4 p.m.
Last day to otftclallywltiJt:IJrnrfro11i th1 Lfthn:ttjforSWII.Ct~ 4P"'Last day to app/yforSlllPriMT grruhmlo~r, 4 p.m.
lastdayforMSstlllll'lUtfJclllapd.,nto .M..bf- and
stl/1 bullgtb/6to ~lllf.4 !11p.t( OjftcufGrtz.thu.d
Studln llf Col11g1 Station

11

...tdj~ dltldlinlj{Hd~gr~candltlatc

11

Lastdayfort/tiSlsgptlt111stllli'lne tolahlfhU1ltaa111Qfnd.
d'.fms)
Last daJforM.Ertg. Stllll111tt to nqwstftntzltar11 (or J0
YfJrl;irtgda;~prlorto th aam, w/Uckn.,.com~Sflnt), or
to niJum tannptlDHjroFRtatt11f, OJftc ojGrtz.dd.StJulic
llf Coll~g Sttz11t111-

Lan da:JofS-wllkzD'fflciassiS
Last dayfor thnls optltmstlllkc to submit a slgn.d

apprtn;aJjormanda PDFji/(1 ojth1 th.sls llfftna/jorm to

th 111Gls Offic llf Coll~g SttJtiDn-

21

..
~~

S-wldtD'ffljtMl tatDitlr'IIIIDnS
No classnforB-wuktD'ffl
Tunda;

Final gradtu dUllfor S-w11l:t17711 bJnoo~ OJflc ojRRcorrb

Fmal gratinpontldjorS-w11ktnm
Last dayfora!/ stllllDflr to dropco~~ncwltJuro
plna!IJ'for thiB-wd:tnm (t}.drop), 4 p .111.
Last da:Jto chemg1KJ11,'E J98/J99 gral1Jpfor tlt.B-nk
t~4p. 111

Last day to otftclallywlthtltt:twfrom th lhth-"n:flJior8-

lfllltD"m, 4P-111

Jllly

]i

11wnda;

lastdayforM.Eng. Studmtstotabjltlflltaa~~a

Wmndqr

Last da;jor th.su optlDHstlldlrcto sub1flitfln/Jlthea

cornctlom to th1!1:.sls Ojffc1 llf Colllfil Statton'"

~

Th~~nday

UnitldStattalndlpflftdmellJtr,y (o/ftCIISOJHHtaiC/tmiSllf
SISSIOif)

T~

S~

Jj

.\lol!tMy

Ji

W1dnn~

FmalgradIS dwforB-wktnm bJ noo~ OJftc ofRRcartb

FmalgratltuponlllforB-wlktnm

JB

11wnda;

s-

lastda:JojclasstujorB-wd:tnm

d~fNtuposttid

-ous lllbj.a tD dllcp

' Dilts fbclhllrul ~ an lllbj.a tDdllcp, hiiR\-.r lblt.".aawaily Willa dDHd tbr aJ di!Fpe:lad l!cd%IJ eldl Ei4
~. lm!tms illlllrll! 111m>: JD!!5.dt~:~t Uiuh Ill ~ Ulltlltllbl CX5ct Clf~ Sm5GIJI Cdltp Slllitcficm QmL PIBH
nmtr:blr
asmaa midi ~~~~ a dlpH pia calllllri%1111:11 ot5a maa.-1 Sm5.a 111aa PO dl;ra bdbQ taJ:iq a &ml -or ~ tD

ba~ficmal!r:ll.t:DEL

Texas A&M at Qatar FY14 Business Plan

Page26

14. FY14-FY18 Budsets

T&XAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

ACADEMIC BUDGET SUMMARY

ASCAL. YEAR:ZOI.c.l018
PrOIIICIMlltl FY2016 Proposed FY2tH' Proposed FY20tt Proposed
Budget
Bucloet
Budget

Texas A&M at Qatar FY14 Business Plan

Page27

TEXAS A&M UNIVERSITY AT QATAR BUDGET WORKSHEET

RESEARCHBUDGETSUMMARY
ASCAl YEAR 2014-2018

The foii<MVIg estmates are pmiiiDd to Shaw ~ wttl'l5ec!Jon2.1 311112.5 fllhe ResecliCft ~

andTMiuasprogressiDW3n1beirQ.D ~ Mtrinliv&ye:nJmmll'lll ~ or~~~e ~~

Estlm.lted IDC to be returned to 0otar ~ ptr Section 2.13 or die Re-m Agr...-:11:
FY2014. $300,000 to $400,000 (311W IIIidglet ~ IDS been~ rep:~id)
FY201S $1,050,1100
FY2016: $1,102,500
FY2017: $1,157.625
FY2018. $1.215.506

Texas A&M at Qatar FY14 Business Plan

Page 28

TEXAS A&M UNIVERSITY AT QATAR BUDGET WOR.KSIEET

GRADUATEBUDGETSUMMARY
ASCAL YEAR 20M-2018

FY201~ FY201~

PERSCNIE1.
Fatulti

~J

Fal:lily

$&;df- sedlC:I'I4.5
$&;df- Sieben 4.7

3.00

u.oo

0.00

5.25

0.

0.00

5.2!:
0.00

O.QI

.L:liJ

.L:ll

10..P.i

IO.P.

s
s
s

112.293 $

901.111 $

182.,635 $

181.t1.a

946.665 $

915.066

- s
t t6.l90 s
112.625

11U04

SALARIES

856,595

FRINGEeeerrs

1n111

TOTAL INaHT1'JE PACKAGE

s
s

ONE TIME COSTS AND ECUPUENT

CAPITAL EXPeNDmJRES

s
s

- s
113.000 s
112.625 s

Is

720.619 $

74309

TRAVEL
01lER DIRECT COSTS

199.569

s
. s

1,03.aM8

U9AU

123.068

764..510 Is

187__,!11

.l

811143

452,418

..ca.oss s

.aiO.Ol&

49CC

s
s
s

3.644.6M

3.753.953

31115

s
s

34.180

35.206

3.571.641

3.671.194 $

3.189.159

COHTJNGENCY RJND

25.59!1

32,211

TOTAL COSTS

3,4a1.914

s
s

Texas A&M at Qatar FY14 Business Plan

193.751 $

3.435.395

.,,.,,,..~

KU03

127.182

l.43U95 $

:f1

m6.0Zl

...

2.!>1

11),7

12]..418

TOTAL DIRECT COSTS

5.2!

1,004,311

:fl

3otl

s
- s
119.812 s

on& CENTRAU.Y CALCULATED COSTS

EMiaet

3Jii
0.00

10..7

1.011.1120

Budgei

Budget

TOTAL PERSONNEL

FY20t7~ FY2011 Proposed

FY21n&

3.
0.

3.467.613
U.lln

l.5JIM2

~1111'!1

Page29

Exhibit E

Management Fee

The Management Fee will consist of (1) a base amount and (2) a part composed of incentives for
TAMUQ performance in alignment with goals in this agreement. Amounts for the management
fee are based on four engineering programs at the Bachelor and Master degree levels. The
amounts shall be reviewed if more programs are added or deleted forT AMUQ
The base amount shall be US$7M.
The incentive amount shall be US$3M awarded in three parts:
1. Seconded/Long Term Faculty Incentive (maximum of up to US$1 M)
a. Define seconded TAMU faculty (STF) as
1.

Seconded TAMU faculty-type 1 (STF 1): all faculty who

1. have been hired as faculty members at TAMUQ and
2. have committed to a long term appointment at TAMUQ and
3. have been or are faculty members at TAMU in College Station for
a period of at least one year within a period of two years or less

u. Seconded TAMU faculty-type 2 (STF2): all faculty who have been hired
as faculty members into academic programs at College Station and have
accepted an appointment at TAMUQ. Prior to their appointment at
TAMUQ, T AMU faculty -type2 should have served at least two years in
teaching and research at College Station.
b. Define long term faculty (LTF) as the portion of faculty seconded at TAMUQ (either
STF 1 or STF2) who have served at TAMUQ cumulatively for 3 years or more or who
have signed a commitment to serve in Doha for 3 years to be fulfilled within 4 years
c. Set a limit such that no more than 30% of the LTF are STF 1
d. The distribution of the LTF among the six programs at T AMUQ reflects the distribution
of faculty generally among those six programs.
e. The Seconded/Long Term Faculty Incentive shall be disbursed according to:
Percentage of Faculty who are LTF
p<20

Incentive
$0

20<;p<30

$200K

Page 36 of39

$500K
$800K
$1M

40< <50
50

2. Qatari Enrollment and Success Incentive (maximum of up to US$ 1M)

a. Define Student Incentive for Success (Sis) as the proportion of Qatari undergraduates that
are enrolled at the beginning the previous fiscal year.
TotalQator/Total undc~rnduntc
b. Although not to be included in the computation of the Qatari Enrollment and Success
Incentive, TAMUQ shall provide the following current and historical data to Qatar
Foundation and to the JAB:
i. Percentage of new Qatari students enrolled
ii. Freshman to Sophomore retention rate for Qatari students
iii. Over all Qatari retention
c. The Qatari Enrollment and Success Incentive shall be disbursed according to:
Student Incentive for Success (%)
<40
40< Sis <45
45< Sis <50
50< Sis <60
60< Sis <70
Sis >70

Incentive
$0
$lOOK
$200K
$500K
$800K
$1M

3. Collaboration and Community Engagement Incentive (maximum of up to US$ 1M)

a. The JAB, during the Spring meeting, in relation to the current year of program
operations, will review the activities and the outcomes of TAMUQ having to do with
collaboration and community engagement.
b. TAMUQ's collaborative and engagement undertakings shall be supportive of the
following four pillars:
i. Power of a research university
ii. Future of Qatar
iii. Synergy among HBKU partners
IV. Engagement of the community
c. The Dean/CEO of TAMUQ shall report how the university supports these pillars through
activities and outcomes within the following constituent groups:
i. HBKU and its partners
ii. Qatari public
iii. Qatari professionals

Page 37 of39

..

d. Examples of collaborative or engagement activities may include but shall not be limited
to:
i. New academic programs
11. New research programs
m. Academic courses: shared, cross-registered, common courses
IV. Capacity building: human, technical, professional
v. Grooming Qatari Faculty
VI. Employment ofQF/HBKU graduates
vn. Continuing education
vm. Professional/technical services, e.g. service centers
e. Based on the report of the T AMUQ Dean/CEO, the JAB shall assess the activities and
outcomes within the three constituent groups and each JAB member, with equal rank,
shall assign one of the following grades for each of those groups:
1. Grade assigned = 0: Does not meet expectations (no evidence of
collaborative or engagement activities or outcomes).
11. Grade assigned = I: Satisfactory (evidence of providing services to others
through collaborative or engagement activities).
iii. Grade assigned = 2: Very Good (evidence of providing services and
innovation through collaborative or engagement activities).
1v. Grade assigned = 3: Outstanding (evidence of providing services,
innovation, and leadership through collaborative or engagement
activities).
f. Based on the grades assigned, average grades for each of the three constituent groups and
an overall average grade for Collaboration and Community Engagement (CCEAvg) shall
be calculated.
g. The Collaboration and Community Service Incentive shall be disbursed according to:
Collaboration and Community Engagement
Rating (Average)
Does Not Meet Expectations (CCEAvc < 0.5)
Satisfactory (0.5 < CCEAvc < 1.5)
Very Good (1.5 < CCEAvc < 2.5)
Outstanding (2.5 < CCEAvc < 3)

Incentive
$OK
$500K
$800K
$1M

Page 38 of39

Exhibit F
Definition of Middle East

Middle East, term traditionally applied by western Europeans to the countries of SW Asia and
NE Africa lying W of Afghanistan, Pakistan and India. Thus defined it includes Cyprus, the
Asian part of Turkey, Syria, Lebanon, Israel, the West Bank and Gaza, Jordan, Iraq, Iran, the
countries of the Arabian peninsula (Saudi Arabia, Yemen, Oman, United Arab Emirates, Qatar,
Bahrain, Kuwait) and Egypt and Libya. The area was viewed as midway between Europe and
East Asia (traditionally called the Far East). The term is sometimes used in a cultural sense to
mean the group of lands in that part of the world predominantly Islamic in culture, thus including
the remaining states ofN Africa as well as Afghanistan and Pakistan.
From The Columbia Electronic Encyclopedia, 61h Edition, 2012

Page 39 of39