Protect human health and the environment

from unintentional releases of POPs

originating from incineration and open burning
of health care- and electronic waste

Terms of Reference
Project Assistant (Full time)
Project Title:

Post Title:
Contractual Modality:
Duty Station:
Supervision:

Protect human health and the environment from unintentional releases of

POPs originating from incineration and open burning of health care- and
electronic waste.
Project Assistant.
Full time one year renewable up to 5 years on the basis of the satisfactory
evaluation of the performance of the work carried out in the preceding year.
Cairo with travel within Egypt.
PMU Project Manager.

BACKGROUND/ORGANIZATION CONTEXT:
The project objective is to prevent and reduce health and environmental risks related to POPs and harmful
chemicals through their release reduction achieved by provision of an integrated institutional and regulatory
framework covering environmentally sound Health Care Waste and E-waste management. The project will
reduce emissions of Unintentionally Produced Persistent Organic Pollutants (UPOPs) as well as other
hazardous releases (e.g. mercury, lead, etc.) resulting from the unsound management, disposal and recycling
of a) Health-Care Waste (HCW), in particular due to substandard incineration practice and open burning of
HCW; and, b) Electronic Waste, in particular due to the practice of unsound collection and recycling activities
and open burning of electronic waste.
The project will achieve this by i) determining the baseline for releases of UPOPs and other hazardous
substances (e.g. mercury, lead) resulting from unsound HCW and E-waste practices; ii) conducting facility
assessments; iii) building capacity among key stakeholders; iv) implementing Best Environmental Procedure
(BEP) at selected model hospitals, health-care facilities (HCFs) and a central treatment facility (CTF); v)
introducing Best Available Technique (BAT) and BEP to formal and informal E-waste processors; vi) preparing
health care facilities for the use/maintenance of non-mercury devices followed by introduction of mercuryfree devices; vii) evaluating facilities to ensure that they have successfully implemented BEP; viii) installing
and evaluating BAT technology(ies) at one Central Treatment Facility based on a defined evaluation criteria;
and, xi) enhancing national Health-Care Waste Management (HCWM) training opportunities to reach out to
additional hospitals/HCFs.
The project has been financed by the Global Environment Facility (GEF) and United Nations Development
Programme (UNDP) acts as the GEF Implementing Agency. The project will be executed by Ministry of
Environment (MoE), which will assume the overall responsibility for the achievement of project results as
UNDPs Implementing Partner (IP).
The Project Assistant will be based in a Project office within the Egyptian Environmental Affairs Agency
(EEAA) in Maadi, Cairo or very close to it. Under the direct supervision of the Project Manager (PM) and

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overall guidance of the National Project Director (NPD) together with the Project Steering Committee (PSC),
the Project Assistant will support effective delivery of the activities within the project by administering and
executing processes and transactions and supporting day-to-day project implementation consistent with
UNDP rules and regulations.
The incumbent will work in close cooperation with the Ministry of Environment (MOE), Ministry of Health
and Population (MOHP), Ministry of Communication and Information Technology (MCIT), UNDP Program,
operations team, technical advisors, consultants and experts, and civil society ensuring successful project
implementation as deemed necessary.

DUTIES AND RESPONSIBILITIES:

1. Provide assistance in the operational management of the project according to the project document
and the UNDP National Execution (NEX) procedures.
2. Assist with organizing operational and administrative processes for project needs including
procurement and logistics and provides support to office maintenance.
3. Undertake all preparation work for procurement of goods, office equipment, stationeries, support
facilities and services as required.
4. Initiate procurement cycle and assist the preparation of receiving reports for the procurement of
equipment, other goods and services.
5. Create a roster of potential consultants/consultancy companies that work on issues relevant to the
projects.
6. Maintain records on assets management and prepare asset reports.
7. Provide support in preparing project events, including workshops, meetings (monthly, quarterly and
annual), study tours, trainings, etc., as required.
8. Make travel and logistics arrangements, as needed.
9. Provide overall management of project premises and assets.
10. Assist with preparation of TORs and contracts for consultants for project activities.
11. Assist in the human resources administrative processes, including recruitment of short-term
consultants and temporary assignments, evaluation processes, minutes-taking.
12. Initiate routine correspondence relating to the implementation of project and drafting of official
documents.
13. Maintain the inventory file to support purchases of all equipment/assets.
14. Maintain files and ensure proper records of projects working files and permanent retention files in
line with corporate requirements (project audit, evaluation and operational and financial closure).
15. Manage the project documentation in an appropriate and satisfactory manner.
16. Compile, copy and distribute project products.
17. Draft meeting minutes, translate and interpret from local language into English and vice-versa.
18. Serve as a focal point for the audit exercises of the project and provide the relevant documentation
and actions to respond to auditors questions/requests.
19. Participate in the training for the operations/project staff on administration.
20. Advise counterparts and consultants on applicable administrative procedures and ensure their
proper implementation.
21. Propose solutions to any administrative issues, whenever relevant and possible.
22. Bring any actual or potential problems to the attention of the PM.
23. To continuously improve system & procedures to enhance internal controls to satisfy audit
requirements.
24. Provide recommendations on ways to improve project implementation systems.

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25. Support knowledge building and knowledge sharing across Units projects, particularly in
administrative related issues.
26. Undertake other relevant matters assigned by the PM

COMPETENCIES
Corporate Competencies:
Integrity: Demonstrate commitment to UNDPs mission, vision and values.
Respect of diversity: Displays cultural, gender, nationality and age sensitivity and adaptability.
Core Competencies:
Client Orientation: Focus on impact and results for the client and respond positively to feedback.
Team Work: Participate in teams effectively and show conflict resolution skills.
Relationship Building: Build strong relationships with clients and external actors.
Stress Management: Remain calm, in control and good humored even under pressure.
Demonstrate openness to change and ability to manage complexities.
Consistently approach work with high energy and positive and constructive attitude.
Functional Competencies:
Development and Operational Effectiveness: Ability to perform a variety of specialized tasks related
to Results Management, including support to planning and implementation of the project, managing
data, and clear and accurate reporting. Ability to provide input to business processes re-engineering,
implementation of new systems, including new IT based systems.

PERFORMANCE INDICATORS FOR EVALUATION OF RESULTS:

Effective and timely fulfillment of all financial steps via ensuring due diligence and respecting the
UNDP rules and regulations.
Effective fulfillment of administrative, logistical and organizational requirements for the project..
Establishment of effective document management system for the projects.
Timely management of PMU requirements in terms of asset and document management systems.
High quality maintenance of files and records and efficient response to queries.

REQUIRED QUALIFICATIONS
University degree in business administration, economics, human resources or related disciplines;.
Solid experience of administration, planning and reporting on foreign funded projects; and
experience with international auditing requirements.
Good secretarial skills and good organizational capacity.
Knowledge in administrative procedures of the Government.
Previous experience with UNDP Projects is an asset.
Good computer skills in common word processing (MS Word), spreadsheet (MS Excel), MS Power
point and other relevant softwares.
Appropriate English language skills, both spoken and written.
Excellent inter-personal skills as well as working well within a team environment.

BENEFITS:
15 days annual vacation.
Medical insurance.

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Pension plan.

APPLICATION PROCESS
For the interested candidate, please e-mail to tmelaraby@gmail.com your CV and letter of interest
in a single document named [First, Middle and Last name]. The subject line of the e-mail should
read HC&EW Project Assistant.
Applications are currently being accepted Until the deadline of 28 May 2016.

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