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    Time Sheets Procedure

    Uploaded by

    Nero Clement Chisumila
    This procedure outlines the process for receiving and capturing timesheets for all National employees in a standardized manner. The Senior HR Officer and HR Officer are responsible for the timesheet process. Timesheets are collected from departments each week and captured in the payroll system by Tuesday through Wednesday of the following week. Any timesheets containing leave that has not been entered into the system are flagged and followed up on to ensure accurate hours are recorded.

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    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd

    Time Sheets Procedure

    Uploaded by

    Nero Clement Chisumila
    31 views2 pages
    This procedure outlines the process for receiving and capturing timesheets for all National employees in a standardized manner. The Senior HR Officer and HR Officer are responsible for the timesheet process. Timesheets are collected from departments each week and captured in the payroll system by Tuesday through Wednesday of the following week. Any timesheets containing leave that has not been entered into the system are flagged and followed up on to ensure accurate hours are recorded.

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    This procedure outlines the process for receiving and capturing timesheets for all National employees in a standardized manner. The Senior HR Officer and HR Officer are responsible for the timesheet process. Timesheets are collected from departments each week and captured in the payroll system by Tuesday through Wednesday of the following week. Any timesheets containing leave that has not been entered into the system are flagged and followed up on to ensure accurate hours are recorded.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    31 views2 pages

    Time Sheets Procedure

    Uploaded by

    Nero Clement Chisumila
    This procedure outlines the process for receiving and capturing timesheets for all National employees in a standardized manner. The Senior HR Officer and HR Officer are responsible for the timesheet process. Timesheets are collected from departments each week and captured in the payroll system by Tuesday through Wednesday of the following week. Any timesheets containing leave that has not been entered into the system are flagged and followed up on to ensure accurate hours are recorded.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 2

    1.

    PURPOSE The purpose of this procedure is to ensure that receiving and capturing of timesheets is done in a logical, coordinated and standardized manner.

    2.0

    SCOPE This procedure applies to all National employees

    3.0

    RESPONSIBILITY The Senior HR Officer (Administration) and the HR Officer (Payroll)

    4.0

    ADMINISTRATION

    4.1

    COLLECTION AND INITIAL FILING Send out every Friday for HODs/Section Heads to submit weekly timesheets. Send out updated list of employee numbers to departments Get all weekly timesheets by every Monday File Weekly Timesheets by department upon receipt Review checklist to ensure that all Dept/Sections have submitted the weekly timesheets and immediately advise HODs and Section heads whose weekly timesheets have not been submitted by the end of the same day. Check submitted weekly timesheets against list of employee by departments to ensure no timesheet have been omitted by every Tuesday and submit list of missing employees to relevant HODs/Section and asking them to submit the missing timesheet by Wednesday the following day.

    4.2

    TIMESHEET CAPTURING (BATCH PROCESSING)

    Company Registration Number 5664 2nd Floor Samala House, City Centre, Lilongwe. Postal: Private Bag 32, Lilongwe, Republic of Malawi. Tel: +265 (0) 1 774 894 or +265 (0) 1 774 895 Fax: +265 (0) 1 774 896 Email: contact@paladinafrica.com Website: www.paladinenergy.com.au

    Page 2

    January 21, 2012

    Assign weekly timesheets by department/section for each person involved to capture (on spreadsheet) Capturing into VIP Payroll by batch system a. Starting every Tuesday to every Wednesday. This includes timesheets collected after reminders. b. Check each timesheet for any kind of leave and verify in VIP before proceeding to next timesheet. c. Mark and isolate timesheet containing any kind of leave that has not been captured into VIP

    Compile summary of timesheets whose leave is not captured and call for leave forms to confirm or amend hrs on the hrs spreadsheet. Print overtime spreadsheet by department/section for capturer to sign off as a double check by every Thursday Final timesheet filing each

    Group timesheet by departments, by weeks in box files and relevant lockable file cabinets

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