Job Description Financial Controller

Overview:
The Financial Controller must be CA / CPA qualified, with at least five years senior accounting experience incorporating analysis and problem solving principles within a medium to lager organisation. Civil Industry experience would be an advantage as is previous experience working in a family business environment. A hands on position that requires working knowledge of accounting disciplines such as, financial accounting, compliance reporting and budget preparation as well as systems development and improvement is essential. Critical to the position is strong interpersonal skills, and effective communication both verbal and written. The ability to lead a small team to achieve department and business finance demands is fundamental as is understanding protocol when interacting with management together with maintaining a high degree of sensitivity and confidentiality. The ability to plan and prioritise workloads in order to meet deadlines is fundamental so too is effective time management of work flow in order to meet accounting deadlines. The ability to work without Management direction, use initiative and possess a positive attitude towards teamwork is critical. The capacity to train and coach other members of the department is an expected element of this post so too is the capacity to develop and format procedures and work flow systems which accurately reflect the departments operations. Computer literacy is essential with particular reference to Microsoft Office Excel & Word with working knowledge of MYOB.

Reports to: Direct Reports:

Managing Director Accounts Payable Payroll Officer Accounts Support Officer General Business Finance Administration Budgets / Forecasts & Reporting Asset Management Statutory Compliance People Management

Critical Responsibilities:

Role Description Financial Controller

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Print Date: 19/03/2009

Job Description Financial Controller

1. 0 General Business Duties: 1.1 Oversee the smooth and efficient running of the Finance Dept. 1.2 Ensure compliance with statutory authority and audit requirements. 1.3 Maintain integrity of Accounting system (software), ensuring it remains effective and operational at all times. 1.4 Ensure all taxation and legislative requirements are complied with at all times. 1.5 On a monthly basis conduct balance sheet reconciliation for review by Directors. 1.6 Where inconsistencies to reconciliations emerge take remedial action or refer to relevant personnel as appropriate. 1.7 Update chart of accounts monthly to reflect account management activities. 1.8 Collect relevant data / information for use by insurance broker. 1.9 Update and keep current Job Costing Statistics for all jobs.

1.10 1.11

Ensure the effective management, monitoring and tracking of Directors properties and other business entities, reporting financial status as needs basis. Provide assistance and direction to the Burton family entities regarding financial matters.

2.0 Finance Administration Duties: 2.1 Ensure the monthly reconciliation of all ledgers and sub-ledgers. 2.2 Analyse business performance / results, providing feedback to Senior Management. 2.3 Track and monitor revenue for accuracy, verifying it against sub ledger report on a monthly basis. 2.4 Ensure that revenue is allocated correctly, taking corrective action where inconsistencies arise. 2.5 Ensure monthly accruals are adjusted to meet demands of the business. 2.6 In conjunction with the Managing Director negotiate competitive rates with insurers. 2.7 In conjunction with relevant personnel track, monitor and manage insurance claims. 2.8 On a monthly basis monitor and track debtors to ensure they are consistent with contract conditions.

Role Description Financial Controller

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Print Date: 19/03/2009

Job Description Financial Controller

2.9 In conjunction with Directors source and identify financial providers. 2.10 Ensure that debtors is monitored and collections are consistent with set company time frames. 2.11 In conjunction with IT Systems Administrator, coordinate and implement upgrades to MYOB, providing necessary information / training to direct reports.

3.0 Budgeting / Forecasting & Reporting Duties: 3.1 Co-ordinate and prepare annual budgets, including operating and capital expenditure budgets. 3.2 Ensure the accurate preparation / reporting of monthly financial results in strict accordance with Company deadlines. 3.3 Ensure job costing is completed and reported by end of month to Directors. 3.3 Where required, provide assistance / direction to managers with regards to the preparation of budgets. 3.4 In conjunction with the Managing Director, ensure that business cash flow adequately supports company work activities and produces optimal results. 3.5 Ensure approved capital expenditure budgets are adhered to at all times. 3.6 Ensure any variations to budgets and forecasts are explained in management reports, including any future / potential exposures to the organisation. 3.7 Collate all relevant information to produce end of year statutory accounts for the company. 3.8 Ensure that end of year statutory accounts report is finalised by specified date and presented to Directors for review. 3.9 On an annual basis prepare budget reports for review by Directors. 3.10 On a monthly basis track and review expenditure against set budgets providing Directors with a budget inconsistencies report. 3.11 On a monthly basis ensure that hire purchase and leased activities are accounted for and reported to Directors.

Role Description Financial Controller

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Print Date: 19/03/2009

Job Description Financial Controller

4.0 Asset Management Duties: 4.1 Ensure all company assets are monitored and accurately accounted for. 4.2 Ensure company motor vehicles and property are effectively managed. 4.3 Ensure the fixed assets register is managed and maintained with strict adherence to fixed assets register procedure. 4.4 Monitor and track equipment register for consentience with barcode system. 4.5 Monitor and track plant register for consentience with plant list system. 4.6 On a monthly basis ensure the general ledger is reconciled to the assets register.

5.0 Regulation & Statutory Compliance Duties: 5.1 As required complete ABS returns within specified date for final review and approval by MD prior to forwarding to regulatory body. 5.2 On an annual basis reconcile gross wages, group tax, payroll tax, superannuation & workers compensation against general ledger for review by Directors. 5.3 Ensure that monthly group and payroll tax is completed by the accounts department. 5.4 On an ongoing basis review company expenditure to ensure compliance with FBT regulations, reporting inconsistencies immediately to MD. 5.5 Ensure that annual FBT return is completed for approval by MD prior to lodgment with ATO. 5.6 Ensure that the company GST is compliant and the BAS return is accurately prepared by specified due date and reviewed by MD prior to lodgment with ATO. 5.7 Collect and collate all necessary documentation in readiness and preparation of company tax return. 5.8 As requested perform specified elements of company tax return for review by external accountants.

Role Description Financial Controller

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Print Date: 19/03/2009

Job Description Financial Controller

6.0 People Management Duties: 6.1 Make self available as coach / mentor in assisting direct reports to develop in their positions. 6.2 Ensure that relevant information is communicated to direct reports enabling them to effectively carry out their functions. 6.3 Delegate tasks to direct reports in line with skill, knowledge and ability and where necessary identify skill gaps and training requirements. 6.4 As required, become involved in relevant personnel matters including recruitment, termination and counselling. 6.5 Complete KPI assessment of direct reports within Company specified time frame. 6.6 Ensure all reasonable steps are taken in order to achieve workplace harmony within the organisation at all times.

Authorities Keys to Office Accounting Software password for different Burtons entities Corporate accounts password Westpac token to authorize payments (lower user) Office security alarm password Security pass for business village

Role Description Financial Controller

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Print Date: 19/03/2009

Job Description Financial Controller

Burton Contractors Pty Ltd is a Safety, Quality, Environmentally and Human Rights conscious Company and as a result it is the responsibility of every employee to fully understand and adhere to all of the Companys Policies and Procedures. I have read and understood the outlined responsibilities and duties of my job. I undertake to carry out these responsibilities and duties or any other duties and responsibilities as requested to the best of my ability.

Financial Controller: ...........................................

Witness: ...............................................

Signed: ..................................................

Signed: ..............................................

Date: ..........................................

Date: ..............................................

Role Description Financial Controller

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Print Date: 19/03/2009