Prison Camps - Civilian Inmate Labor Program
Prison Camps - Civilian Inmate Labor Program
Prison Camps - Civilian Inmate Labor Program
Installations
UNCLASSIFIED
SUMMARY of CHANGE
AR 21035 Civilian Inmate Labor Program This rapid action revision dated 14 January 2005-o Assigns responsibilities to Headquarters, Installation Management Agency (para 1-4j). Makes administrative and editorial changes (throughout).
This new regulation dated 9 December 1997 o Provides Army policy and guidance for establishing civilian inmate labor programs and civilian prison camps on Army installations. Discusses sources of Federal and State civilian inmate labor.
History. This publication is a rapid action revision. The portions affected by this rapid action revision are listed in the summary of change. Summary. This regulation provides guidance for establishing and managing civilian inmate labor programs on Army installations. It provides guidance on establishing prison camps on Army installations. It addresses recordkeeping and reporting incidents related to the Civilian Inmate Labor Program and/or prison camp administration. Applicability. This regulation applies to the Active Army, the Army National
Contents
Chapter 1 Introduction, page 1 Purpose 11, page 1 References 12, page 1 Explanation of abbreviations and terms 13, page 1 Responsibilities 14, page 1 Civilian inmate labor programs 15, page 2 The process 16, page 2 Chapter 2 Establishing Installation Civilian Inmate Labor Programs, page 4 Policy statement 21, page 4
UNCLASSIFIED
ContentsContinued Negotiating with corrections systems representatives 22, page 4 Governing provisions 23, page 4 Procedures for establishing installation civilian inmate labor programs 24, page 7 Chapter 3 Establishing Civilian Inmate Prison Camps on Army Installations, page 8 Policy statement 31, page 8 Negotiating with correctional systems representatives to establish prison camps 32, page 8 Governing criteria civilian inmate prison camps 33, page 8 Governing provisions for operating civilian inmate prison camps on Army installations 34, page 9 Procedures for establishing a civilian inmate prison camp on Army installations 35, page 9 Interservice, interagency, or interdepartmental support agreements 36, page 10 Chapter 4 Reporting and Recordkeeping, page 10 Incident reports 41, page 10 Media coverage 42, page 10 Recordkeeping 43, page 11 Appendixes A. B. C. D. E. References, page 12 Memorandum of Agreement Format, page 13 Sample Inmate Labor Plan, page 19 Management Control Evaluation Checklist, page 23 18 USC 4125(A), and Executive Order 11755, page 23
Figure List Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure 11: B1: B1: B1: B1: B1: B1: C1: C1: C1: Civilian Sample Sample Sample Sample Sample Sample Sample Sample Sample Inmate format format format format format format Inmate Inmate Inmate Labor Program process, page 3 for a memorandum of agreement, page 14 for a memorandum of agreementcontinued, for a memorandum of agreementcontinued, for a memorandum of agreementcontinued, for a memorandum of agreementcontinued, for a memorandum of agreementcontinued, Labor Plancontinued, page 20 Labor Plancontinued, page 21 Labor Plancontinued, page 22
15 16 17 18 19
Glossary Index
ii
Chapter 1 Introduction
11. Purpose This regulation provides Army policy and guidance for establishing civilian inmate labor programs and civilian prison camps on Army installations. Sources of civilian inmate labor are limited to on and offpost Federal corrections facilities, State and/or local corrections facilities operating from onpost prison camps pursuant to leases under Section 2667, Title 10, United States Code (10 USC 2667), and offpost State corrections facilities participating in the demonstration project authorized under Section 1065, Public Law (PL) 103337. Otherwise, State and/or local inmate labor from offpost corrections facilities is currently excluded from this program. 12. References Required and related publications and prescribed and referenced forms are listed in appendix A. 13. Explanation of abbreviations and terms Abbreviations and special terms used in this regulation are explained in the glossary. 14. Responsibilities a. The Assistant Secretary of the Army (Installations and Environment) (ASA(I&E)) will (1) Provide policy guidance and resolve policy issues. (2) Provide overall program direction. (3) Serve as approval authority for establishing civilian inmate labor programs and civilian inmate prison camps on Army installations. (4) Provide procedural guidance on real property acquisition, management, and disposal relating to establishing prison camps on Army installations. b. The Assistant Secretary of the Army (Financial Management and Comptroller) (ASA(FM&C)) will (1) Provide reimbursement policy guidance on interservice, interagency, and/or interdepartmental support agreements between installations and corrections facilities to establish civilian inmate prison camps on Army installations. (2) Provide reimbursement policy for civilian inmate labor utilization, other than reimbursement for inmate labor itself. (3) Review all actions pertaining to the Civilian Inmate Labor Program for compliance with Army financial management guidance. c. The Chief of Public Affairs will (1) Monitor media coverage on installation civilian inmate labor programs and civilian inmate prison camps on Army installations. (2) Coordinate all proposed media coverage of potential national interest concerning the Army Civilian Inmate Labor Program and civilian inmate prison camps with the Assistant Chief of Staff for Installation Management (ACSIM) prior to release. d. The Assistant Secretary of the Army (Manpower and Reserve Affairs) (ASA(M&RA)) will (1) Provide policy guidance on inmate labor utilization issues pertaining to existing inhouse resources. (2) Provide policy guidance and procedures for apprising installation government employee labor unions of proposals to use civilian inmate labor and, for existing installation civilian inmate labor programs, apprising these unions of changes in agreements with corrections facilities governing inmate use. e. The Assistant Chief of Staff for Installation Management will (1) Execute the Army Civilian Inmate Labor Program. (2) Develop and implement policy and procedures for using civilian inmate labor and establishing civilian inmate prison camps on Army installations. (3) Serve as the focal point for staff coordination on issues pertaining to the Civilian Inmate Labor Program and/or civilian inmate prison camps. (4) Conduct a program review in accordance with AR 112 once every 5 years. (5) Provide policy guidance on functions for which civilian inmate labor can be used. (6) Review reports of availability pertaining to granting the use of Army real property. (7) Immediately inform the Chief, Legislative Liaison of approval of civilian inmate labor programs and civilian inmate prison camps on Army installations to facilitate notification to interested members of Congress. f. The General Counsel and the Judge Advocate General will review all actions pertaining to the Civilian Inmate Labor Program and civilian inmate prison camps for compliance with applicable laws and regulations. g. The Chief of Engineers will, in those cases involving use of Army real property, handle all matters pertaining to granting the use of Army real property. h. The Provost Marshal General will
(1) Monitor reporting of serious incidents, that is, walkaways, escapes, riots, disturbances, and any criminal activity by civilian inmates occurring on the installation under AR 19040. (2) Provide policy on law enforcement operations on Army installations. i. Heads of other Army Staff and Army Secretariat agencies will provide advice, as necessary, on aspects of the Civilian Inmate Labor Program within their functional areas of responsibility. j. The Director, Headquarters, Installation Management Agency (HQ, IMA) will (1) Ensure that their installations participating in civilian inmate labor programs comply with 18 USC 4125(a) and other applicable laws governing civilian inmate labor, Executive Order (EO) 11755, and all provisions of this regulation. (2) Review and endorse installation memoranda of agreement (MOA) and Inmate Labor Plans to establish civilian inmate labor programs and proposals to establish civilian inmate prison camps on Army installations, and forward such MOA, plans and proposals to Headquarters, Department of the Army (HQDA) for approval. (3) Review and endorse installation requests for changes to Army Civilian Inmate Labor Program policy. (4) Annually review installation civilian inmate labor programs against the key management controls listed in appendix D. k. Installation commanders will (1) Comply with 18 USC 4125(a) and other applicable laws governing civilian inmate labor, EO 11755, and all provisions of this regulation. (2) Submit the following through command channels to Headquarters, Installation Management Activity (SFIMPL), 2511 Jefferson Davis Highway, Taylor Building, Arlington, VA 222023926: (a) Memoranda of agreement and Inmate Labor Plans to establish civilian inmate labor programs. (b) Proposals to establish civilian inmate prison camps. (c) Written notification of termination of civilian inmate labor programs. (d) Revisions to existing memoranda of agreement requiring changes to Army Civilian Inmate Labor Program policy. (e) Requests for guidance on any Civilian Inmate Labor Program situation that is not addressed in this regulation. (3) Annually review their civilian inmate labor programs to determine if their programs continue to generate cost avoidance. (4) Annually review their civilian inmate labor programs against the key management controls identified in appendix D. (5) Report all contacts with State or local corrections system on possible use of civilian inmate labor, facilities, land, or installation through command channels to Headquarters, Installation Management Activity (SFIMPL), 2511 Jefferson Davis Highway, Taylor Building, Arlington, VA 222023926. 15. Civilian inmate labor programs a. Civilian inmate labor programs benefit both the Army and corrections systems by (1) Providing a source of labor at no direct labor cost to Army installations to accomplish tasks that would not be possible otherwise due to the manning and funding constraints under which the Army operates. (2) Providing meaningful work for inmates and, in some cases, additional space to alleviate overcrowding in nearby corrections facilities. (3) Making costeffective use of buildings and land not otherwise being used. b. Except for the 3 exceptions listed in paragraph 21d below, installation civilian inmate labor programs may use civilian inmate labor only from Federal corrections facilities located either off or on the installation. c. Keys to operating an effective civilian inmate labor program on Army installations include (1) Establishing a comprehensive lease agreement, interservice, interagency, and/or interdepartmental support agreement (ISA), and/or memoranda of agreement with the corrections facility. (2) Developing a cooperative working relationship between installation personnel and corrections facility personnel. (3) Working closely with installation government employee labor unions to ensure union leaders understand the program and have current information on program status. (4) Training all installation personnel involved in the operation or administration of the program frequently. (5) Developing a public affairs plan informing the installation and the surrounding local community of the program and work projects assigned to civilian inmate labor. 16. The process Figure 11 diagrams the Army Civilian Inmate Labor Program process. The flowchart reads top down and left to right, starting with the decision to establish both a prison camp and an inmate labor program (the diamondshaped box in the upper left corner of the diagram labeled prison camp inmate labor?). The diamondshaped boxes are decision nodes; the rectangular boxes are steps in the process to establish a civilian inmate labor program, establish a civilian inmate
prison camp on post, or do both. Follow the arrows through the flowchart. Chapters 2 and 3 address procedures for establishing a civilian inmate labor program and/or onpost civilian inmate prison camp.
Department of the Army except for nominal costs for equipment, materials, and supplies used in inmate labor details, program administration, telephone calls to corrections facilities, lunch time meals, transporting inmates to and from corrections facilities, and other similar costs addressed in paragraph 43, below. Inmates participating in the program will not be recompensed from Department of Army appropriated or nonappropriated funds. (1) Inmates are not Department of the Army employees and are not regarded as such. Inmates must not be referred to as employees. They will not be paid from Department of the Army funds, nor receive any personal or private gratuity for work accomplished or services rendered. Interservice, interagency, or interdepartmental support agreements and/or memoranda of agreement with the corrections facility must not create any appearance of employment of inmates. (2) Installation commanders have authority to determine and absorb nominal costs associated with their civilian inmate labor programs. Nominal costs are minor costs incidental to civilian inmate labor program operations. Nominal costs may be costs for equipment, materials, and supplies used in inmate labor details, program administration, telephone calls to corrections facilities, lunch time meals, transporting inmates to and from corrections facilities, and other similar costs addressed in paragraph 43, below. Installations may absorb nominal costs associated with their program on a nonreimbursable basis. However, installation commanders will not reimburse the corrections facility for inmate labor, either as payment of funds or establishing credits in memoranda of agreement or ISAs as payment for inmate labor. (3) Inmates are not allowed to operate Army vehicles or equipment unless they possess the necessary valid operators licenses, have been given proper training in vehicle operation and safety by Army personnel in accordance with AR 60055, and are authorized to operate the vehicle or equipment by both the installation and the corrections facility. (4) Operation of Army vehicles by inmates is permitted only when absolutely necessary for completion of work. Inmates will not be permitted to operate vehicles unless in a secured area or under direct observation of installation or corrections facility personnel. Training to operate Army unique vehicles and/or equipment should be provided by the Army. (5) No personal vehicles will be used to transport inmates to and/or from corrections facilities, or to and/or from work sites. (6) Enforcement of inventory, control, issuance, and return of hand tools and equipment provided for inmate labor details must be controlled by installation plans and/or standing procedures. c. Services provided to installations. Services provided to the installation must be in accordance with 18 USC 4125(a). Such services are constructing or repairing roads; clearing, maintaining, or reforesting public land; building levees; or constructing or repairing any other public way or works financed wholly or in major part by funds appropriated by Congress. Inmates may perform custodial tasks, building demolition, debris removal, mowing, landscaping, painting, carpentry, trash pickup, transporting debris to and from recycling centers, and other similar activities. No other services are allowed by law. d. Work performed. Work performed by inmates will not interfere nor conflict with approved projects for which resources have been allocated and funds made available for performance by contract or Army civilian labor force, or with work which can be accomplished within authorized personnel ceilings. The Civilian Inmate Labor Program was created to provide installation commanders with an alternate labor source to perform valid requirements. Civilian inmate labor does not compete with existing inhouse or contractor resources. e. Participants. Only inmates classified as minimum level security will participate in the Civilian Inmate Labor Program. Minimum level security inmates do not need constant guard. Corrections facilities will be responsible for ensuring that only minimum level security inmates participate in the inmate labor program and for selecting inmate participants. (1) Memoranda of agreement with the corrections facility will state that the installation commander will direct the removal of any inmate deemed undesirable or detrimental in any way to the mission, soldiers, family members, or civilian employees of the installation. (2) Under no circumstances will the following types of inmates be permitted in the Civilian Inmate Labor Program: (a) A person in whom there is a significant public interest as determined by the corrections facility superintendent in coordination with the installation commander. (b) A person who has been a significant management problem in their current corrections facility or in another facility. (c) A principal organized crime figure. (d) An inmate convicted of a sex offense or whose criminal history includes such conduct. (e) An inmate convicted of a violent crime or whose criminal history includes such conduct. (f) An inmate convicted of the sale or intent to distribute illegal drugs who held a leadership position in any drug conspiracy, or has been involved with drugs within the last 3 years while in prison. (g) An escape risk. (h) An inmate who poses a threat to the general public as determined by the corrections facility superintendent in coordination with the installation commander.
AR 21035 14 January 2005 5
(i) An inmate declared or found insane or mentally incompetent by a court, administrative proceeding, or physician, or under treatment for a mental disease or disorder. (j) An inmate convicted of arson. (k) A Federal inmate convicted while on active duty, presently serving a sentence for that conviction. f. Army personnel. Department of the Army personnel will not be involved with custodial aspects of inmate labor details. (a) The Warden and/or Administrator of the local corrections facility is charged with the responsibility and accountability for the control and custody of inmates on labor details at all times. Any use of Army military or civilian personnel to guard, control, discipline, or otherwise exercise custodial supervision is prohibited. (b) Army military or civilian personnel may oversee the work to be performed by inmates or inmate labor details. Oversight is defined as telling inmates what they must do by specifying work to be accomplished. This oversight includes training inmates in performing assigned work, using special equipment, and safety precautions. Oversight also includes showing inmates the location of the work site and performing quality assurance inspections of inmate work to determine if the work performed meets quality, quantity, and timeliness specifications. Oversight may also include requiring inmates to sign time cards at intervals established by the Warden and/or Administrator of the local corrections facility. If an inmate cannot be located to sign a time card or is otherwise found missing from an assigned work area, Army personnel will immediately notify the local corrections facility point of contact staff supervisor and the installation military police. g. Property damage. Generally, any interference with or damage to property under control of the Department of the Army, incident to the execution of inmate labor details, will be promptly corrected by the corrections facility as directed by the installation commander. However, the installation commander has the prerogative to decide first to thoroughly investigate the incident prior to directing the corrections facility to correct the situation; if the installation commander opts to first investigate the incident, both Army and corrections facility personnel will participate in the investigation. If it is determined that the damage or interference resulting in a loss was caused by an inmate or corrections personnel, both the installation commander and the corrections facility superintendent will be briefed on the findings, and the installation commander may (1) Request the corrections facility to promptly correct the situation. (2) Direct that the inmate and/or corrections personnel be removed from the installation. (3) Direct that the program with the corrections facility be discontinued. (4) Decide on any combination of these options. This does not include damages, breakage, or breakdowns occurring to equipment or other property due to normal use, or poor and/or unsafe operational condition. (a) All memoranda of agreement with the corrections facility must contain a clause addressing how property damage and/or interference will be redressed. An example of this clause is included at appendix B, paragraph 5e. The aforementioned clause has been used successfully in memoranda of agreement with the FBOP. It is offered as suggested terminology. There is no specific requirement that the corrections facility be held automatically responsible for any loss or damage; this should be resolved on a case by case basis by the installation commander. (b) Investigations may be conducted through AR 156 procedures or a report of survey. h. Operation. The Civilian Inmate Labor Program will operate in such a manner that it will not interfere with the operation and/or mission of the installation as determined by the installation commander. i. Safety. Inmate accident compensation procedures set forth at Section 301, Title 28, Code of Federal Regulations (28 CFR 301) apply to all work performed by FBOP inmates. However, installation commanders should check with their legal advisor to determine potential liability for injuries, accidents, or deaths caused by FBOP inmates or corrections facility personnel. (1) Corrections facilities have their own safety program and will generally provide safety training to all civilian inmates participating in the inmate labor program. Installations may provide safety equipment; for example, shoes, goggles, hard hats, and so forth or negotiate this with the corrections facility. Installations providing this equipment will ensure that the equipment is in safe and serviceable condition. (2) Installation personnel will provide safety training to inmates and inmate labor details and corrections facility personnel specific to the type of work being performed. Such safety training will also cover accident and/or hazardous working conditions reporting. Installations should provide any required special protective equipment, materials, tools, and supplies in safe and serviceable condition. (3) Inmate training must include safety instruction as required by the Occupational Safety and Health Administration (OSHA) in 29 CFR 1910 which establishes specific training requirements and places the responsibility for such safety training on the employer (the corrections facility). Inmates will report for work details with this OSHA required training already completed. (4) Inmates will not be assigned work which is inherently dangerous, or of high risk; for example, hazardous materials cleanup, firefighting, and so forth. j. Emergency medical care. The Army will provide emergency medical care and first aid. In the event of an onpost life threatening situation, the local military hospital will respond with emergency medical service, or the installation will provide transportation to the nearest available hospital. The corrections facility will be promptly notified of such
6 AR 21035 14 January 2005
medical emergencies and/or serious illnesses. The corrections facility will reimburse the Army for all emergency care costs incurred on behalf of the civilian inmates and/or corrections facility personnel. The corrections facility will provide routine medical care for civilian inmates. k. Security. The corrections facility retains control and custody of the civilian inmates at all times. In addition to defining areas off limits to inmates, installations should consult with and incorporate corrections facility security requirements into their memoranda of agreement. For example, the FBOP does not allow inmates to have access to or use installation phone lines, fax machines, computers and/or computer systems, nor to accept a gratuity of any kind at any time. Also, inmates will not be used in areas where classified information, personnel records, medical records, or other confidential or sensitive data is discussed or is in plain view. Inmates working in areas where such information is locked or secured will be under constant view by Army personnel. l. Training of Army personnel. The corrections facility will provide training and indoctrination to all Army personnel who will oversee inmate work. Training will cover inmate discipline, staff conduct, inmate accountability, and corrections facility safety program. This training is mandatory. This training will be provided at no cost to the Army and at least on an annual basis. m. Public affairs. Installations will develop a public affairs plan that informs the installation and the surrounding local community of the program and work projects assigned to civilian inmate labor. This will largely mitigate potential negative repercussions from using and having inmates present on the installation. Press releases involving inmates will be issued only by the corrections facility, in coordination with the installation public affairs office, as corrections facility officials are responsible for protecting the privacy and other rights of inmates. Press releases regarding the civilian inmate labor program should be coordinated with the corrections facility superintendent. One copy of the press release will be routed through command channels to HQDA, Assistant Chief of Staff for Installation Management, Plans and Operations Division (DAIMMD), and HQDA, Office of the Chief of Public Affairs, Public Communications Division (SAPAPCD). Press releases do not require HQDA approval prior to release. (1) Media representatives should not be allowed to interview inmates nor take photographs of inmates without the corrections facilitys and installation public affairs office specific approval. (2) Requests for interviews or photographs of inmates should be referred to the corrections facility superintendent and the installation public affairs office. 24. Procedures for establishing installation civilian inmate labor programs Procedures for establishing installation civilian inmate labor programs apply to both offpost corrections facilities and onpost civilian inmate prison camps. a. Upon finalizing negotiations with the corrections facility, the installation commander and corrections facility superintendent will prepare a proposed memorandum of agreement, using the format at appendix B, covering all aspects of the Civilian Inmate Labor Program under consideration. This agreement will include, but is not limited to, the governing provisions in paragraph 23, above. In addition, the memoranda of agreement must include provisions for reporting serious incidents and negative media coverage, addressed in paragraphs 41 and 42, and the projected cost avoidance from using civilian inmates addressed in paragraph 43, below. b. Installations will prepare an Inmate Labor Plan governing administration and operation of the inmate labor program on the installation. This plan will include, but is not limited to, procedures for assigning inmate labor details, oversight and/or monitoring responsibilities, procedures for requesting inmate labor details, training of personnel involved with the program, required security and/or safety measures, environmental considerations, and any installation reporting requirements. Inmate Labor Plan format is determined locally. c. Memoranda of agreement and/or Inmate Labor Plans will be reviewed as needed by the installation commander and corrections facility superintendent to incorporate changes in Army Civilian Inmate Labor Program policy and other factors affecting the terms and conditions of these documents. d. The installation Staff Judge Advocate (SJA) will review the memoranda of agreement and Inmate Labor Plan for legal sufficiency and to ensure that inmates will not be performing functions contrary to law. Other installation functional proponents will review the memoranda of agreement and Inmate Labor Plan from a functional perspective. e. Installation civilian personnel offices will inform installation Government employee labor unions of proposals to use civilian inmates and comply with any bargaining obligation under 5 USC 7101 et. seq. (Federal Labor Management Relations Statute). f. Requests to establish civilian inmate labor programs will be submitted through command channels to Headquarters, Installation Management Activity (SFIMPL), 2511 Jefferson Davis Highway, Taylor Building, Arlington, VA 222023926. Requests must include HQ, IMA endorsement and copies of the proposed memoranda of agreement and Inmate Labor Plan. The HQ, IMA endorsement includes an SJA review of the memoranda of agreement and Inmate Labor Plan for legal sufficiency. Other HQ, IMA functional proponents will review the memoranda of agreement and Inmate Labor Plan from a functional perspective. g. Installations will not implement civilian inmate labor programs, nor incorporate revisions to existing memoranda of agreement and/or Inmate Labor Plans requiring changes to Army Civilian Inmate Labor Program policy without
HQDA approval. Appendix B contains the format for installation memoranda of agreement; appendix C contains a sample Inmate Labor Plan.
need for any reimbursement policy where State corrections facilities are concerned because the cost of doing business with a State corrections facility should be factored into the lease agreement. j. Correctional systems use of Army real property will be in accordance with AR 40580. k. AR 42041 establishes policy, responsibility, and procedures for acquisition and sale of utility services. A separate contract form is required for use in the sale of utilities and related services. 34. Governing provisions for operating civilian inmate prison camps on Army installations Civilian inmate prison camps on Army installations are subject to the following provisions: a. No weapons other than those authorized for the security of the civilian inmate prison camp and public protection will be permitted on prison camp premises. Storage, possession, control, and use of such weapons will be in accordance with corrections facility policy and procedures. b. No alcohol or controlled substances other than those under the control and supervision of the corrections facility medical personnel will be permitted on civilian inmate prison camp premises. Storage, possession, control, dispensing, and use of such drugs will be in accordance with corrections facility policy and procedures. c. The corrections facility must have a comprehensive written security plan; a contingency plan for handling walkaways, escapes, riots, serious incidents, job actions or strikes, and any other disruption; and a plan designed to ensure that adequate medical, sanitation, recreational, and other humanitarian services are provided for the inmates housed at the civilian inmate prison camp. These plans will be made available to the installation commander. d. Army personnel will not be involved in quelling or suppressing riots, disorders, and similar incidents within civilian inmate prison camp premises. Military police may not respond to or investigate incidents which occur within the civilian inmate prison camp and involve inmates or correctional facilities personnel, unless the installation commander determines that such action is reasonably necessary to protect personnel, equipment, or facilities under his or her control. They may gather information to fulfill AR 19040 reporting requirements. Military police may take immediate action to save life or property or protect a Federal function. They may detain and restrain walkaways, escapees, and persons who commit a felony or breach of peace in their presence. However, inmates detained by military police will be turned over to civilian authorities as soon as possible. Military police will continue to perform military law enforcement duties to maintain good order and discipline on the installation, such as patrolling and criminal investigation of incidents occurring outside the prison camp, even if these activities indirectly enhance the camps security. e. Civilian inmate prison camp personnel must request approval from the installation commander before using riot control agents or deadly force to quell prison riots, disorders, or other incidents. f. Army personnel will not be involved in any manner with civilian inmate prison camp operations, except as otherwise specified in paragraph 34d, above. 35. Procedures for establishing a civilian inmate prison camp on Army installations The following procedures apply to establishing a civilian inmate prison camp on Army installations. These procedures are separate from those procedures discussed in chapter 2 above for establishing a civilian inmate labor program. Installations desiring to both establish a civilian inmate prison camp and an inmate labor program must follow the procedures outlined in chapters 2 and 3 of this regulation. Establishment of a civilian inmate prison camp does not automatically establish a civilian inmate labor program. Separate documents must be executed for each action, as outlined below. However, as noted in paragraph 21, above, civilian inmate labor programs are limited to use of inmates under the control of the FBOP. Establishment of a State civilian inmate prison camp under a lease pursuant to 10 USC 2667 does not permit the creation of a civilian inmate labor program. a. Installations will submit a proposal to establish a civilian inmate prison camp through command channels to HQDA, Assistant Chief of Staff for Installation Management, Plans and Operations Division (DAIMMD), 600 Army Pentagon, Washington, DC 203100600. The proposal must be signed by the installation commander, be endorsed by the chain of command at all levels, and address the following areas: (1) Proposed civilian inmate prison campsite, intended use for existing buildings, planned renovations, or new construction. Include a site drawing of the planned area. (2) Proposed number of inmates to be housed and security level of inmates. (3) Proposed number of inmates to be used in work details, if applicable. (4) Economic analysis of the cost and/or benefits of establishing a civilian inmate prison camp. The analysis must include all the costs of providing all utility needs, such as water supply, wastewater treatment, stormwater, solid waste management, electricity, and central steam or hot water. The analysis must also describe the planned method of reimbursing the Army for these costs and how a transfer of funds from the corrections facility to the Army will be effected. (5) Synopsis of the correctional systems request to establish a civilian inmate prison camp. (6) Compliance with the National Environmental Policy Act, the Stewart B. McKinney Homeless Assistance Act, and any successor legislation.
(7) Local community reaction, including family member reaction to establishing a civilian inmate prison camp on the installation. (8) Summary of the benefits the Army will derive from establishing a civilian inmate prison camp. Address the services the Army will provide the prison camp and the services the prison camp will provide the Army in return. However, keep in mind that for State civilian inmate prison camps established pursuant to a lease under 10 USC 2667, the services that the prison camp may provide to the Army are limited to maintenance, protection, restoration, repair, and improvement of the leased facilities. (9) Risk assessment regarding the facilities proposed for outgranting. Address the viability of establishing a civilian inmate prison camp. (10) Correctional system security plan for the civilian inmate prison camp. (11) Proposed length of time of agreements (ISAs and lease and/or permit). (12) Report of availability of real property and/or facilities proposed for outgranting. b. Upon receiving HQDA approval, installations may request the Corps of Engineers district office to proceed with preparing the appropriate outgrant document with the correctional system for the right to use Army real property and facilities, and, for Federal civilian inmate prison camps, prepare a permit and an ISA delineating the services to be rendered by the civilian inmate prison camp and the support required from the installation. One copy of the outgrant document and the ISA, where applicable, will be forwarded through command channels to HQ, IMA (SFIMPL). c. For Federal civilian inmate prison camps, the outgrant document will reference the ISA governing services the installation will provide the prison camp, and the services the prison camp will provide the installation, if applicable, under the memoranda of agreement establishing an installation civilian inmate labor program. The outgrant document by itself does not establish a civilian inmate labor program. A separate memoranda of agreement with the corrections facility is still required. All outgrants of Army real property will be prepared in accordance with AR 40580. d. Installations intending to establish a civilian inmate labor program using inmates to be housed in the onpost prison camp will follow the procedures outlined in chapter 2 above. 36. Interservice, interagency, or interdepartmental support agreements The ISAs documents the services installations will provide the Federal civilian inmate prison camp and the services the prison camp will provide the installation, in return. The ISAs will be prepared in accordance with DODI 4000.19 and AR 3749 and will cover the same period as the outgrant document. The ISAs are subject to annual review to examine current costs and determine next year project assignments. Installation commanders have the authority to negotiate and approve ISAs locally. Executing an ISA does not establish a civilian inmate labor program. A separate memoranda of agreement with the corrections facility is still required in accordance with the procedures delineated in chapter 2 above. a. Utility sales contracts and memoranda of agreement establishing civilian inmate labor programs using inmates from the onpost Federal civilian inmate prison are attachments to the ISAs. b. The ISAs will require the Federal civilian inmate prison camp to have a mutually acceptable utility and/or energy conservation program and an environmental management plan. The prison camp will provide assurance that it is resourced to carry out these provisions. c. No credits for inmate labor will be given to offset support services provided to the Federal civilian inmate prison camp.
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43. Recordkeeping Installations will maintain records of their civilian inmate labor programs. These records will be used in higher headquarters efforts to assess program utility and assess the effectiveness of key management controls identified in appendix D. The management and final disposition of all civilian inmate labor programs and civilian inmate prison camp records will comply with AR 254002. Recordkeeping will cover the following topics: a. For civilian inmate labor programs (1) Summary listing of all work projects employing civilian inmates, including project duration, number of civilian inmates used on the project, number of corrections facility personnel supervising work details assigned to each project, and number of Army military and civilian personnel engaged in oversight activities per project. (2) Cost avoidance generated from civilian inmate labor. Cost avoidance is based on determining the dollar value of inmate labor by equating inmate work performed to the dollar value and costs of similar work if performed by authorized and funded positions, or by contract. Cost avoidance must be calculated using the following equation: Cost avoidance=Dollar value of civilian labor (including fringe benefits, monitoring, and overhead) and/or contracts for functions inmates now perform (including overtime) minus Cost of equipment, materials, and supplies furnished to inmate labor details minus Costs of transporting inmates to and from corrections facility (as applicable) minus Inmate meal costs (if provided) minus Program administration costs minus Any other costs associated with the civilian inmate labor program.
(3) Synopsis of special incidents and/or military police (MP) reports involving civilian inmate labor. This includes significant events and anticipated problems. (4) Media inquiries and responses provided. (5) Synopsis of any complaints and/or concerns from the surrounding offpost community and family members regarding inmate labor, together with any action taken to resolve the complaint. (6) Borrowed military manpower returned to duty resulting from inmate labor. b. For civilian inmate prison camps (1) Monthly average daily population for the facility. (2) Any Right of Entry violations and corrective measures taken. (3) Direct and reimbursable obligations for support provided to the civilian inmate prison camp, to allow for analysis of spending trends. (4) Synopsis of any complaints and/or concerns from the surrounding offpost community and family members regarding the civilian inmate prison camp, together with any action taken to resolve the complaint. (5) Synopsis of special incidents and/or MP reports involving the civilian inmate prison camp. This includes significant events and anticipated problems. (6) Media inquiries and responses provided.
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Appendix A References
Section I Required Publications AR 112 Management Controls. (Cited in para 14e(4).) AR 156 Procedures for Investigating Officers and Boards of Officers. (Cited in para 23g(4)(b).) AR 3749 Budgeting, Funding, and Reimbursement for Base Operations Support of Army Activities. (Cited in para 36.) AR 19040 Serious Incident Report. (Cited in paras 14h(1), 34d, 41, and D4c(5).) AR 38540 Accident Reporting and Records. (Cited in para 41.) AR 40580 Management of Title and Granting Use of Real Property. (Cited in paras 33j and 35c.) AR 42041 Acquisition and Sales of Utilities Services. (Cited in paras 33k.) AR 60055 The Army Driver and Operator Standardization Program (Selection, Training, Testing and Licensing). (Cited in para 23b(3).) 5 USC 7101 et. seq. Federal Labor Management Relations Statute. (Cited in para 24e.) 10 USC 2667 Leases, NonExcess Property of Military Departments. (Cited in paras 11, 32b, 32c, 35a(8).) 18 USC 4125(a) Public Works; Prison Camps. (Cited in paras 14j(1), 14k(1), 21a, 21f, and 23c.) 28 CFR 301 Inmate Accident Compensation. (Cited in para 23i.) 29 CFR 1910 Occupational Safety and Health Standards. (Cited in para 23i(3).) 31 USC 1342 Limitation on Voluntary Services. (Cited in para 32c.) DODI 4000.19 Interservice, Interdepartmental, and Interagency Support. (Cited in paras 33i and 36.) Executive Order 11755 Prison Labor. (Cited in paras 14j(1), 14k(1), 21d(3), and 21f.) PL 103337, Section 1065 Demonstration Project for Use of Army Installations to Provide Prerelease Employment Training to Nonviolent Offenders in State Penal Systems. (Cited in paras 11 and 21d(1).)
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Section II Related Publications A related publication is a source of additional information. The user does not have to read it to understand this publication. Army regulations and pamphlets are available on the Army Publishing Directorates Web site at http:// www.apd.army.mil. AR 59 Area Support Responsibilities AR 520 Commercial Activities Program AR 254002 The Army Records Information Management System (ARIMS) AR 19047 The U.S. Army Correctional System 18 USC Chapter 303 Bureau of Prisons (Available at http://www.gpoaccess.gov/USCODE/INDEX.HTML.) 18 USC Chapter 305 Commitment and Transfer (Available at http://www.gpoaccess.gov/USCODE/INDEX.HTML.) 18 USC Chapter 1385 Posse Comitatus Act (Available at http://www.gpoaccess.gov/USCODE/INDEX.HTML.) 28 USC 1346(b), 26712680 Federal Tort Claims Act (Available at http://www.gpoaccess.gov/USCODE/INDEX.HTML.) DODD 5525.5 DOD Cooperation with Civilian Law Enforcement Officials (Available at http://www.dtic.whs/directives.) FAR, Part 22.201 Convict Labor (Available at http://www.arnet.gov.far/.) Section III Prescribed Forms This section contains no entries. Section IV Referenced Forms DA Form 112R Management Control Evaluation Certification Statement (Available at http://www.apd.army.mil.)
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maintaining and reforesting public lands, building levees, and constructing or repairing any other public ways or works financed wholly or in major part by funds appropriated by Congress. Executive Order 11755, Dec 29, 1973, as amended by Executive Order 12608, Sep 9, 1987 and Executive Order 12943, Dec 13, 1994, Prison Labor. The development of the occupational and educational skills of prison inmates is essential to their rehabilitation and to their ability to make an effective return to free society. Meaningful employment serves to develop those skills. It is also true, however, that care must be exercised to avoid either the exploitation of convict labor or any unfair competition between convict labor and free labor in the production of goods and services. Under sections 3621 and 3622 of title 18 of the United States Code, the Bureau of Prisons is empowered to authorize Federal prisoners to work at paid employment in the community during their terms of imprisonment under conditions that protect against both the exploitation of convict labor and unfair competition with free labor. Several States and other jurisdictions have similar laws or regulations under which individuals confined for violations of the laws of those places may be authorized to work at paid employment in the community. Executive Order No. 325A, which was originally issued by President Theodore Roosevelt in 1905, prohibits the employment, in the performance of Federal contracts, of any person who is serving a sentence of imprisonment at hard labor imposed by a court of a State, territory, or municipality. I have now determined that Executive Order No. 325A should be replaced with a new Executive Order which would permit the employment of non-Federal prison inmates in the performance of Federal contracts under terms and conditions that are comparable to those now applicable to inmates of Federal prisons. NOW THEREFORE, pursuant to the authority vested in me as President of the United States, it is hereby ordered as follows: SECTION 1. a. All contracts involving the use of appropriated funds which shall hereafter be entered into by any department or agency of the executive branch for performance in any State, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, or the Trust Territory of the Pacific Islands shall, unless otherwise provided by law, contain a stipulation forbidding in the performance of such contracts, the employment of persons undergoing sentences of imprisonment which have been imposed by any court of a State, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, or the Trust Territory of the Pacific Islands. This limitation, however, shall not prohibit the employment by a contractor in the performance of such contracts of persons on parole or probation to work at paid employment during the term of their sentence or persons who have been pardoned or who have served their terms. Nor shall it prohibit the employment by a contractor in the performance of such contracts of persons confined for violation of the laws of any of the States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, or the Trust Territory of the Pacific Islands who are authorized to work at paid employment in the community under the laws of such jurisdiction, if ((1)(a)) The worker is paid or is in an approved work training program on a voluntary basis; ((b)) Representatives of local union central bodies or similar labor union organizations have been consulted; ((c)) Such paid employment will not result in the displacement of employed workers, or be applied in skills, crafts, or trades in which there is a surplus of available gainful labor in the locality, or impair existing contracts for services; and ((d)) The rates of pay and other conditions of employment will not be less than those paid or provided for work of a similar nature in the locality in which the work is being performed; and (2). The Attorney General has certified that the work release laws or regulations of the jurisdiction involved are in conformity with the requirements of this order. ((b)) After notice and opportunity for hearing, the Attorney General shall revoke any such certification under section 1(a)(2) if he finds that the workrelease program of the jurisdiction involved is not being conducted in conformity with the requirements of this order or with its intent or purposes. ((c)) The provisions of this order do not apply to purchases made under the micropurchase authority contained in section 32 of the Office of Federal Procurement Policy Act, as amended. SECTION 2. The Federal Procurement Regulations, the Armed Services Procurement Regulations, and to the extent necessary, any supplemental or comparable regulations issued by any agency of the executive branch shall be revised to reflect the policy prescribed by this order. SECTION 3. Executive Order No. 325A is hereby superseded. SECTION 4. This order shall be effective as of January 1, 1974.
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Glossary
Section I Abbreviations ACSIM Assistant Chief of Staff for Installation Management AR Army Regulation ASA(FMC) Assistant Secretary of the Army (Financial Management and Comptroller) ASA(IE) Assistant Secretary of the Army (Installations Environment) ASA(MRA) Assistant Secretary of the Army (Manpower and Reserve Affairs) CFR Code of Federal Regulation DA Department of the Army DCS, G-1 Deputy Chief of Staff for Personnel DOD Department of Defense DODI Department of Defense Instruction EO Executive Order FAR Federal Acquisition Regulation FBOP Federal Bureau of Prisons HQDA Headquarters, Department of the Army HQ, IMA Headquarters, Installation Management Agency ISA Interservice, Interagency, or Interdepartmental Support Agreement MOA Memorandum of Agreement MP Military Police NAFI Nonappropriated fund instrumentality
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OSHA Occupational Safety and Health Administration PL Public Law PM Provost Marshal General SJA Staff Judge Advocate USC United States Code Section II Terms 10 USC 2667 (Leases; Non-Excess Property) The Federal law governing leases of DOD property. 18 USC 4125(a) (Public Works; Prison Camps) The Federal law governing services Federal civilian inmates can perform for DOD agencies. 29 CFR 1910 (Occupational Safety and Health Standards) The Federal law governing workplace safety and health standards. 31 USC 1342 (Limitation on Voluntary Services) The Federal law prohibiting Federal government employees or officers from accepting voluntary services except as specifically allowed by law. Executive Order 11755 Executive Order governing use of non-Federal civilian inmates on Federal contracts. Civilian inmates Prisoners incarcerated in a Federal, State, or local government penal facility. Prisoners of a military confinement facility are not civilian inmates. Civilian Inmate Labor Program Legislation, regulations, policies, and procedures governing the use of civilian inmates on Army installations. Compensation Includes any payment, gift, benefit, reward, favor, or gratuity provided directly or indirectly for services rendered by the person accepting such payment. Compensation will be deemed indirectly received if it is paid to an entity other than the individual, in exchange for services performed by the individual. Corrections facility Facility providing correctional treatment to civilian prisoners to motivate them for return to the civilian community. Custodial supervision Any activity undertaken to ensure charge and control, i.e. guarding inmates. This does not include oversight or quality assurance. DA personnel Department of the Army civilian employees; active duty personnel; National Guard and Reserve personnel on active duty for training or when performing Federal duties or engaging in any activity directly related to the performance of a Federal duty or function.
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Direct labor costs Costs for inmate labor hours worked, i.e., labor costs charged by the corrections facility for working inmates on Army property. DOD personnel Civilian employees and active duty personnel of the Army, Navy, Air Force, and Marine Corps. Employment A relationship under which an individual furnishes services in return for any payment or other compensation paid directly or indirectly to the individual for the services. Gratuity Any gift, favor, discount, entertainment, hospitality, loan, forbearance, or other item having monetary value. It includes services as well as gifts of training, transportation, local travel, lodgings and meals, whether provided in-kind, by purchase of a ticket, payment in advance, or reimbursement after the expense has been incurred. HQDA The executive part of the Department of the Army at the seat of Government. Consists of the Office of the Secretary of the Army and the Army Staff. Installation Installations, agencies, airfields, areas, armories, arsenals, bases, camps, centers, depots, districts, divisions, forts, garrisons, laboratories, projects, etc. under the Active Army, the U.S. Army Reserve, the Army National Guard, and Civil Works responsibilities of the U.S. Army Corps of Engineers. Interservice, interagency, or interdepartmental support Support provided by one Federal agency or subdivision thereof to another Federal, State or local agency or subdivision thereof when at least one of the participating agencies or subdivisions is the Department of Defense or a DOD Component. Headquarters, Installation Management Agency Headquarters, Installation Management Agency (HQ, IMA). A subordinate command of Office of the Assistant Chief of Staff for Installation Management (OACSIM). Responsible for all actions at Army installations worldwide through their seven regions. Memorandum of Agreement The documentation of mutually agreed statement of facts, intentions, procedures, parameters, and policies for future actions and matters of coordination. Minimum (level) security inmates Civilian inmates who do not need constant guard and who have committed nonviolent crimes. Minimum security inmates participating in the Civilian Inmate Labor Program are also usually within 1 year of parole, are medically cleared for regular duty status with no medical or psychological restrictions, and have no prior employment or relationship with the host agency (Army organization using civilian inmates). Nominal costs Minor costs incidental to installation Civilian Inmate Labor Program operations. Nominal costs may be costs for equipment, materials and supplies used in inmate labor details, telephone calls to corrections facilities, lunch time meals, and transporting inmates to and from corrections facilities. Oversight Activities associated with specifying work to be done; training inmates in performing assigned work, using special equipment, and safety precautions; showing inmates location of the work site; and performing quality assurance inspections of inmate work. Program administration costs Costs incurred by the installation in administrating their Civilian Inmate Labor Program, such as preparing the Memorandum of Agreement or Interservice, Interagency, or Interdepartmental Support Agreement, oversight, and reporting.
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Quality assurance Those actions taken by the Government to determine that the services received meet quality, quantity, and timeliness specifications. Serious incidents Any actual or alleged incident, accident, misconduct, or act, primarily criminal in nature that, because of its nature, gravity, potential for adverse publicity, or potential consequences warrants timely notice to HQDA. Section III Special Abbreviations and Terms This section contains no entries.
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Index
This index is organized alphabetically by topic and by subtopic within a topic. Topics and subtopics are identified by paragraph number. Accountability of Inmates , 2-3f, 2-3l Approval Authority , 1-4a Control and Custody , 2-3f, 2-3k Cost Avoidance , 1-4k, 2-1b, 2-4a, 4-3b Credits for Inmate Labor , 2-3b, 3-6c Damage to Property , 2-3g, 3-3a Demonstration Project , 1-1, 2-1d Escape , 1-4h, 2-3e, 3-4c, 3-4d, 4-1 Federal Bureau of Prisons (FBOP) , 2-1a, 3-2b, 3-5 Fraternization , 2-3i Gratuity , 2-3b Housing Areas , 2-3a Inmate Labor Plan, , 1-4, 2-4 Interservice, Interagency, or Interdepartmental Support Agreements (ISA) , 1-4, 1-5, 2-3, 3-3, 3-5, 3-6 Labor Unions , 1-4, 1-5, 2-4 Leases , 1-1, 1-5c, 3-1, 3-2, 3-5 Liability , 2-3i License, Operators , 2-3b Local Inmates , 1-1, 1-4k, 2-1, 2-2 Media , 1-4c, 2-3m, 2-4a, 4-2, 4-3d, 4-3l Medical Care , 2-3j, 3-4b,3-4c Medical Records , 2-3k Medical Supplies , 2-3a Memorandum of Agreement (MOA) , 1-4, 1-5, 2-1, 2-3, 2-4, 3-5, 3-6 Minimum security inmate classification , 2-3e, 3-1 Military Police (MP) , 3-4d, 4-3c Outgrant , 3-5, 3-6 Oversight/Monitoring , 2-3f, 2-4b, 2-4l, 4-3a Nominal Costs , 2-3b Permit , 3-5 Press Release , 2-3m Prison Camps , 1-1, 1-4, 2-4, 3-1, 3-2, 3-4, 3-5, 4-1, 4-2, 4-5 Real Property , 1-4a, 1-4e, 1-4g, 3-2c, 3-3j, 3-5a, 3-5c Reimbursement , 1-4b, 2-3b, 2-3j, 3-3i Rights of Entry , 1-4g Riots , 1-4h, 2-3e, 3-4c, 3-4d, 3-4e, 4-1 Safety , 2-3a, 2-3b, 2-3f, 2-3i, 2-3l, 2-4b Security , 2-3k, 2-4b, 3-3b, 3-4, 3-5 Serious Incidents , 1-4h, 2-4a, 3-4c, 4-1 Services Inmates Perform , 2-3c State Inmates , 1-1, 1-4k, 2-1, 2-2, 2-3e, 3-2, 3-3i, 3-5 Timecards , 2-3f Training , 1-5c, 2-1d, 2-3b, 2-3f, 2-3i, 2-3l, 2-4b Voluntary Services , 2-1d, 3-2c Weapons , 3-4a Utility , 3-3k, 3-5a, 3-6a, 3-6b, 4-3
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