Double Entry Cash Book

Two/Double Column Cash Book:
Definition and Explanation:

Cash A/c and Bank A/c are two busiest accounts in ledger and they are removed from the ledger to reduce its volume and size. Cash A/c is removed from the ledger and instead of it the Single Column Cash Book is kept to record cash transactions. In the same way no Bank A/c is opened in ledger for recording bank transactions, rather an additional amount column is provided on each side of 'Single Column Cash Book' for recording bank transactions. One more column for amount is provided on the debit side and one on credit side of Single Column Cash Book. These two amount columns on debit side and credit side will serve as Bank A/c and so it will not be necessary to open a Bank A/c in the ledger. The Cash Book having two Amount Columns on both sides is called 'Double Column Cash Book'.
Advantages:
The following advantages are derived from Double Column Cash Book:
1. All entries made in "Bank" Column of Double Column Cash Book form a part of 2.
double entry system and hence a separate Bank A/C need not be opened in ledger. It saves time, labour and cost. Both cash transactions and bank transactions are recorded in the same book. So both cash balance and bank balance are easily available from the same book.
Thus it is said that the Double Column Cash Book has two accounts in it, the Cash A/C and the Bank A/C.
Contra Entry
In any account we can only have one half of a double entry. An account cannot be debited and credited at the same time. For example, when we sell goods for cash, cash received will be recorded on the debit side of Cash Book and the goods sold will be posted on the credit side of Sales Account. But in Double Column Cash Book, we have two accounts, Cash A/c and the Bank A/c, so it is possible to have both a debit entry and a credit entry at the same time. For example, cash of $5,000 is deposited into the bank. In this transaction both Bank A/c and Cash A/c are involved and they will be recorded on both sides of Double Column Cash Book i.e. on the debit side in bank column and on the credit side in cash column. Thus a transaction in which Cash A/c and Bank A/c are involved, is recorded on both the sides of Double Column Cash Book, it is called "contra entry", from the Latin prefix contra meaning 'opposite to or against'. In recording such a transaction the letter "C", is written in 'L.F' column because both aspects of the transactions are recorded and there is no need to post them into the ledger. In this connection, the difference between contra entry and other entries in Cash Book may be noted. ''The Double entry work of contra entry is completed in Cash Book. They need not be posted to ledger". But the double entry work of other entries in Cash Book is not
completed, one aspect (i.e. cash aspect) of the transaction is, however, completed in Cash Book, but the other aspect is not completed, which is to be posted to the concerned account in ledger.
Contra entry will be passed in the following cases:

When cash is deposited into the Bank: Bank column - debit -- Cash column-credit. When cash is drawn from the bank for business purposes: Cash Column - debit -- Bank column - credit. When a cheque received from a debtor on a date subsequent to its receipt is deposited into the bank: Bank column - debit -- Cash column - credit.
Example 1:
Enter the following transactions in a double column cash book/two column cash book.
2005 March 1 March 1 March 3 March 4 March 8 March 10 March 15 March 18 March 20 March 30 March 31 March 31 Cash in hand Bank Balance Received a cheque from Osman Deposited Osman's cheque with bank Withdrawn from bank for business use Goods sold for cash Goods bought for cash Goods sold for cash Paid Rahim by cheque Deposited into bank Paid salary in cash Paid rent by cheque $ 80,000 120,000 24,000 -20,000 30,000 80,000 60,000 26,000 16,000 10,000 6,000
Solution: Double Column Cash Book

Dat Particula e rs 200 5 Mar. Balance 1 b/d 80,000 120,000 V/ N L/ F Cash $ Bank $ Dat Particula e rs 200 5 Mar. Bank A/c 4 (Being cheque deposited ) C 24,000 V/ N L/ F Cash $ Bank $
Osman A/c (Being cheque received) Cash A/c (Cheque deposited with bank) Bank A/c (Being cash drawn from bank) C
24,000
Cash A/c (Being cash withdrawn from bank) Purchase A/c (Being goods bought) Cash A/c
20,000
24,000
15
80,000
20,000
18
16,000
10 Sales A/c (Being goods sold 'for cash) 18 Sales A/c (Being goods sold for cash) 30 Cash A/c (Being cash deposited ) C
30,000
20
Rahim A/c (Cheque issued)
26,000
60,000
31
Salary A/c (Being salary paid) Rent A/c (Being rent paid by cheque)
10,000
16,000
31
6,000
31 Balances c/d
84,000
108,000
214,000
160,000
214,000
160,000
April Balance . 1 b/d
84,000
108,000

Double Entry Cash Book

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Two/Double Column Cash Book:

Definition and Explanation:

Contra entry will be passed in the following cases:

Solution: Double Column Cash Book

Rahim A/c (Cheque issued)

April Balance . 1 b/d

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