Sample Business Letter.

How to Write a Business Letter There are many different reasons for writing a business letter.
However, most business letters follow some general guidelines as described below. Difficulty Level: Average Time Required: 40 minutes
Here's How: 1. Use block style - do not indent paragraphs. 2. Include address of the person you are writing to at the top of the letter, below your company address. 3. After the address, double space and include date 4. Double space (or as much as you need to put the body of the letter in the center) and include the salutation. 5. Include Mr. for men or Ms for women, unless the recipient has a title such as Dr. 6. State a reference reason for your letter (i.e. "With reference to our telephone conversation..." 7. Give the reason for writing (i.e. "I am writing to you to confirm our order...") 8. Make any request you may have (i.e. "I would be grateful if you could include a brochure..." 9. If there is to be further contact, refer to this contact (i.e. "I look forward to meeting you at...") 10. Close the letter with a thank you (i.e. "Thank you for your prompt help...") 11. Finish the letter with a salutation (i.e. "Yours sincerely,") 12. Include 4 spaces and type your full name and title 13. Sign the letter between the salutation and the typed name and title
Tips: 1. Keep the letter brief and to the point 2. Do not use shortened verb forms - write them out (i.e. "don't instead of do not") 3. Always keep a copy of correspondence for future reference
IN SEARCH OF A LOST ART: HOW TO WRITE A BUSINESS LETTER

EACH YEAR I SEE THOUSANDS OF LETTERS. Many are written to me to ask the Academy for something as simple as a publication or to seek employment. Many more are written in support of someone applying for some honor or award. Although most of these letters should follow the format of a standard business letter, many of them only vaguely resemble what is expected. Many are missing one or more of the following elements considered essential for standard business letters: letterhead (or heading with a typed name, address and phone number), date, inside address, salutation with proper punctuation (a colon :), body (text), complimentary closing with proper punctuation (a comma,), signature, and a typed name. The layout of the letters, that is, their visual appeal and balance is even worse. I have been prompted to prepare this guide out of total frustration after seeing a continuing decline in the art of writing a business letter. Actually THE LETTERS that compelled me to write this guide were received from high school teachers of English, journalism, mathematics, and science and from a businessperson who wrote in support of students applying to become members of Ohio's Space Scientists of Tomorrow. Variously missing from their letters were headings, dates, inside addresses, salutations and complimentary closings. And the forms were disheveled. I have always thought that letter writing was taught in elementary school and reinforced by practice through ALL grades, including college. Frankly, in terms of form, often I am unable to distinguish any discernible differences between letters written by students, their teachers and by many other professionals. I'll admit that, in general, letters from businesses and government, while often wordy and vague, are usually in proper form, probably because of the communication standards imposed by employers. Apparently, for many, the art of writing a standard business letter has been lost. Thus, on the back I have outlined what are considered essential elements for a standard business letter. Use this guide yourself. Copy it for your friends. Give it to every teacher and student you meet. Maybe, together, we can resurrect the lost art of writing a business letter.
See Parts of a Business Letter

LYNN E. ELFNER Chief Executive Officer The Ohio Academy of Science November 1993
Letter Head or Typed Heading
The Ohio Academy of Science MCO west IIIrd Avenue Columbia OH-40-455-2228 Fax or Phone___________
Date
January 10,2007 Mr. John M Smith Chief executive officer Faith Ville Corporation 13 Easy Street Faith Ville OH-21234 Dear Mr. Smith,
Inside Address
Body text Salutation
This is the first line of first paragraph. It should state the purpose of the letter of the reasons for writing. This may be the only paragraph that gets read. Be brief and clear until you get it right. This is the second paragraph. Most letters have more than one paragraph. Although your letter should be more exciting to read than this one. It will not be well received unless it has all of the entire essential elements of a standard business letter. Heading date, inside address, salutation, body or text, complimentary closing your hand written signatures and your name typed below your signature. Although there are variations to these basic elements, including additional parts for special purpose, you can spend the rest of your life happily writing standard business letters if you get these basics right now. I am closing this letter now so that I can demonstrate the final elements of a letter. Thank you for considering these suggestions. Sincerely, ABC
Typed Name Complementary Closing
Signatures
(ABC) Chief Executive Officer

Sample Business Letter.

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What are the essential elements of a standard business letter?

What prompted the author to write this guide?

How to Write a Business Letter There are many different reasons for writing a business letter.

IN SEARCH OF A LOST ART: HOW TO WRITE A BUSINESS LETTER

See Parts of a Business Letter

Letter Head or Typed Heading

Body text Salutation

(ABC) Chief Executive Officer

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