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    State of Emergency Leave Memo

    Uploaded by

    Jon Ortiz
    This memorandum from the California Department of Human Resources provides guidance to state agencies on administrative time off (ATO) for employees affected by the state of emergency declared in response to the 2014 South Napa Earthquake. It allows up to 5 days of paid ATO for employees who work or live in affected counties and meet certain criteria, such as having their workplace closed or being unable to safely travel to work. Agencies can approve up to 30 days total of ATO. Employees not directly affected but volunteering in disaster response may also receive ATO. The memorandum outlines eligibility criteria and procedures for approving additional ATO beyond 5 days.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    State of Emergency Leave Memo

    Uploaded by

    Jon Ortiz
    502 views2 pages
    This memorandum from the California Department of Human Resources provides guidance to state agencies on administrative time off (ATO) for employees affected by the state of emergency declared in response to the 2014 South Napa Earthquake. It allows up to 5 days of paid ATO for employees who work or live in affected counties and meet certain criteria, such as having their workplace closed or being unable to safely travel to work. Agencies can approve up to 30 days total of ATO. Employees not directly affected but volunteering in disaster response may also receive ATO. The memorandum outlines eligibility criteria and procedures for approving additional ATO beyond 5 days.

    Original Description:

    PML 2014-021

    Original Title

    State of Emergency leave memo

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    © © All Rights Reserved

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    This memorandum from the California Department of Human Resources provides guidance to state agencies on administrative time off (ATO) for employees affected by the state of emergency declared in response to the 2014 South Napa Earthquake. It allows up to 5 days of paid ATO for employees who work or live in affected counties and meet certain criteria, such as having their workplace closed or being unable to safely travel to work. Agencies can approve up to 30 days total of ATO. Employees not directly affected but volunteering in disaster response may also receive ATO. The memorandum outlines eligibility criteria and procedures for approving additional ATO beyond 5 days.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    502 views2 pages

    State of Emergency Leave Memo

    Uploaded by

    Jon Ortiz
    This memorandum from the California Department of Human Resources provides guidance to state agencies on administrative time off (ATO) for employees affected by the state of emergency declared in response to the 2014 South Napa Earthquake. It allows up to 5 days of paid ATO for employees who work or live in affected counties and meet certain criteria, such as having their workplace closed or being unable to safely travel to work. Agencies can approve up to 30 days total of ATO. Employees not directly affected but volunteering in disaster response may also receive ATO. The memorandum outlines eligibility criteria and procedures for approving additional ATO beyond 5 days.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    STATE OF CALIFORNIA

    Department of Human Resources


    Memorandum

    TO: Personnel Management Liaisons (PML)

    SUBJECT:
    Administrative Time Off During State of Emergency

    REFERENCE NUMBER:
    2014-021
    DATE ISSUED:
    08/25/14

    SUPERSEDES:


    This memorandum should be forwarded to:

    Personnel Officers
    Personnel Transactions Supervisors
    Employee Relations Officers

    FROM: Department of Human Resources
    Labor Relations Division

    CONTACT: Personnel Services Branch
    (916) 323-3343
    Fax: (916) 322-0765
    Email: psb@calhr.ca.gov

    Governor Edmund G. Brown Jr. declared a state of emergency on August 24, 2014 for the
    counties of Napa, Solano and Sonoma due to the effect of the 6.1 magnitude South Napa
    Earthquake. This earthquake and continued aftershocks have damaged critical infrastructure,
    homes, other structures, caused fires and the closure of roads and highways.

    This memo is being released as a reminder to state agencies that California Code of
    Regulations (CCR) 599.785.5 allows for up to five (5) days of Administrative Time Off (ATO)
    during a Governor declared state of emergency for those employees that meet the provisions of
    the rule. In addition to the five (5) days of ATO authorized by the rule, the California
    Department of Human Resources (CalHR) delegated to departments the ability to approve ATO
    for up to a total of 30 calendar days (PML 2007-026).

    For those areas that have not been declared a state of emergency, to the extent it is
    operationally feasible, appointing powers should grant employees requests to use their leave
    credits due to the current effects of the South Napa Earthquake.

    The CCR 599.785.5 allows for ATO during a state of emergency as outlined below.

    (a) Employees may be granted a paid leave of absence of up to five days by their appointing
    power when the employee works or resides in a county where a state of emergency has been
    proclaimed by the Governor and the appointing power determines that at least one of the
    following conditions exist:
    (1) The employee's normal place of business is closed temporarily, during the employee's
    normal work shift, due to the effects of the emergency.
    (2) The emergency effectively precludes the employee's ability to find reasonable routes of
    transportation from the employee's normal residence to the work place.
    (3) The emergency presents an immediate and grave peril to the employee's own safety, that of
    an employee's immediate family member, or the employee's principal residence.


    PML 2014-021
    August 25, 2014
    Page 2


    STATE OF CALIFORNIA
    (4) The employee is actively involved in a formal, organized effort to protect the health and
    safety of the general public; such as, the employee is a member of the auxiliary fire or police
    department or the employee is asked by local authorities to assist with sandbagging efforts.
    (5) The employee needs to take time off to apply for disaster assistance from the Federal
    Emergency Management Agency (FEMA) because the employee is unable to apply for
    assistance before or after the employee's normal work shift.
    (b) An employee may be granted a paid leave of absence up to five days by the employee's
    appointing power regardless of the location of the disaster when the employee is preregistered
    with, and providing volunteer service to, a State agency carrying out its responsibilities under
    the Governor's Executive Order D-25-83. The employees providing volunteer service are
    required to notify their appointing power of their affiliation with the volunteer services and to
    establish prior arrangements regarding the notification of the appointing power in the event the
    employee is asked to participate in the State disaster response. The appointing power shall
    release the employee to provide volunteer service when an emergency occurs unless there is a
    critical departmental operating reason to prevent such a release.
    (c) No paid leave of absence shall exceed five working days without the prior approval of the
    appointing power and the prior approval of the Department of Human Resources. The
    Department of Human Resources shall grant approval of a paid leave of absence in excess of
    five working days based on its finding that one of the criteria above continues to be met.
    (d) State employees called into service as specified in Government Code 19844.5 are excluded
    from the above standards.

    For questions related to this PML, state department personnel office designated liaisons should
    contact CalHRs Personnel Services Branch by emailing questions to psb@calhr.ca.gov or
    calling (916) 323-3343.

    /s/Mary Sue Paul

    Mary Sue Paul, Manager
    Personnel Services Branch

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