The document provides an overview of basic navigation skills training for SAP such as logging on/off, identifying screen components, using menus and favorites.
The goal of the course is to enable users to utilize the basic functions of the SAP R/3 system.
The two types of help available in SAP are F1 help and CoE Online Help.
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SAP Basic Navigation
Training
SAP End User Training Navigation Skills 4/8/2005 2 Table Of Contents
Section Name 1 Introduction
2 SAP Overview
3 Logging On
4 SAP Screen Features
5 User Settings and Parameters
6 Menu Paths, Transaction Codes and Favorites
7 Fields and System Messages
8 SAP Matchcodes
9 Close Sessions and Log Off
10 Getting Help
11 Navigation Checklist
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Section 1 I ntroduction SAP End User Training Navigation Skills 4/8/2005 4
Introduction
Welcome Welcome to SAP End User Training for Navigation Skills. In each section, the instructor will present the conceptual information and demonstrate the related functionality in SAP. It is recommended that you try the tasks as they are demonstrated. This practice will help you to gain familiarity with the system. About This Guide This guide contains the materials you will need to successfully complete this course. The materials are designed as a guide for classroom instruction. Please take notes on additional information your instructor adds. After the class, this guide and the Quick Reference Card can be used to remind you of key navigation functions. Course Goal To enable users to utilize the basic functions of the SAP R/3 system. Course Objectives Upon completion of this course, you will be able to: Describe the basic framework of how SAP collects and stores data. Log on and off the system. Identify components of the SAP screen, including the commonly used navigation icons in the header. Open and close multiple sessions. Establish user settings. Recognize common system messages. Use SAP Matchodes to search for valid field values. Locate help for SAP transactions. SAP End User Training Navigation Skills 4/8/2005 5
Section 2 SAP Overview SAP End User Training Navigation Skills 4/8/2005 6
Section 2- SAP Overview
April 8, 2005 Page 2 CIT SAP Center of Excellence Section Objectives n Upon completion of this section, you will be able to: Describe SAP and how it uses data. Describe how SAP works with business processes. Identify the types of data stored within SAP.
SAP End User Training Navigation Skills 4/8/2005 7 April 8, 2005 Page 3 CIT SAP Center of Excellence What is SAP? n Systems, Applications & Programs (SAP) n SAP is both the company and software application name n Statistics Revenue in 2003: $8.5 billion Research budget: $1.2 billion 12 million users / 120 countries Companies using SAP Health & Personal Care : Top 11 firms use SAP Food: Top 13 companies use SAP Pharmaceuticals: of top 10 utilize for more than 60%
SAP is the name of the company that developed the system and the name of the company itself. Founded in 1972 in Walldorf, Germany by 5 ex-IBM employees. SAP America is based in Pennsylvania. Leading provider of client/server enterprise applications (1/3 of the world market) Third largest independent software supplier in the world Over 13,000 customers Over 22,900 employees Over 30,000 installation Over 10 million users Customers in over 120 countries SAP is used in the top 11 Health & Personal Care companies SAP is used in the top 13 food companies Half of the top 10 pharmaceutical companies are using more than 60% of SAP functionality ABAP/4 - The programming language used to develop SAP is ABAP/4. ABAP is the language used to create custom development in SAP, such as reports and interfaces that are not standard to SAP. SAP provides a tool which provides standard reports and eliminates the need for ABAP. SAPScript - Refers to the standard programming language used to develop standard print forms such as checks or invoices.
SAP End User Training Navigation Skills 4/8/2005 8 April 8, 2005 Page 4 CIT SAP Center of Excellence Abbott & SAP SAP ERP R/3 FI Financial Accounting CO Controlling AM Fixed Assets Mgmt PS Project System WF Workflow HR Human Resources MM Materials Mgmt IS Industry Solutions SD Sales& Distribution PP Production Planning QM Quality Mgmt PM Plant Maintenance Worldwide Usage Open System Interactive Processing Integration Designed for All Types of Business Flexibility
SAP runs on a client/server architecture. It uses PC servers running Windows NT or Unix and it uses Microsoft SQL, Oracle, DB2 or Informix.
April 8, 2005 Page 5 CIT SAP Center of Excellence SAP and Business Processes SD Sales & Distribution PP Production Planning MM Materials Mgmt
Example: Sale of product leads to a need to re- supply a material based on the production planning for the product and material requirements planning (MRP) for that material. The MRP run initiates the creation of a requsition which requests the specified material from desired vendor. The requisition is converted to purchase order. Once goods are received in the warehouse, they are goods receipted and utilized in the creation of the necessary product based current production and planned orders. This product is then ready for delivered into inventory and ready for sale.
The process moves from SD to PP to MM to PP to SD.
SAP End User Training Navigation Skills 4/8/2005 9 April 8, 2005 Page 6 CIT SAP Center of Excellence R/3 Data Types Screen control information Categories of tax Stock keeping units Sales Orders Purchase Orders Production Orders Materials (Products) Customers Vendors (Suppliers) G/L Master Records Profit Centers Cost Centers Table Data Document Data Master Data MATERIAL SALES ORDER # $
The data within R/3 can be divided into three different types
Master These records are used to define the characteristics of a specific master data elements such as Vendors, Customers and Materials. Document A document in SAPspeak refers to logical collection of data, and NOT to a physical printed document (e.g. a sales order, or picking sheet). It is important that the difference is remembered! Document data represents the on- line transaction data as it passes through the business cycle or business process flow. Sales orders, goods movements all give rise to document creation. Table All data in the system is stored in Tables. However there are many base or configuration tables that need to be populated, and which control base parameters such as languages, currencies, units of measure etc.
SAP End User Training Navigation Skills 4/8/2005 10 April 8, 2005 Page 7 CIT SAP Center of Excellence SAP AG R SAP SAP Pl ant Pl ant Ent erpri se Ent erpri se Warehouses War ehouses Depar t ment Depart ment Di vi si on Di vi si on Busi ness Busi ness Ar ea Ar ea Sal es Sal es Organi zat i on Organi zat i on Cl i ent Cl i ent Company Compa ny Code Code Factory Fact ory St or age St or age Locat i ons Locat i ons Sal es Sal es Organi zat i on Organi zat i on Di vi si on Di vi si on Company Company Subsi di ary Subsi di ary Ent erpri se St ruct ure
Organizational Unit: Organizational grouping of enterprise areas which, for legal reasons or for other specific business-related reasons or purposes, are grouped together in an enterprise for legal reasons. Organizational units include legal companys entities, sales offices, and profit centers.
An enterprise structure is mapped to SAP applications using organizational units. Organizational units handle specific business functions.
Organizational units may be assigned to a single application (such as a sales organization assigned to Sales and Distribution, or to several applications (such as a plant assigned to Materials Management and Production Planning).
The enterprise structure is organized hierarchically in the SAP R/3 System. The client is at the highest level and may cover several company codes.
Several plants may be assigned to one company code and several warehouses may be assigned to one plant.
SAP End User Training Navigation Skills 4/8/2005 11 April 8, 2005 Page 8 CIT SAP Center of Excellence SAP ERP R/3 FI Financial Accounting CO Controlling AM Fixed Assets Mgmt PS Project System WF Workflow HR Human Resources MM Materials Mgmt IS Industry Solutions SD Sales& Distribution PP Production Planning QM Quality Mgmt PM Plant Maintenance Lake County, Germany Order Management (SD/2000) Enterprise General Ledger (CORE) Brazil, Humira, Germany Brazil, Germany, Switzerland Brazil, Humira, Germany, Whippany, J ayuya, Switzerland Germany Enterprise HR Org Structure Whippany, J ayuya, Germany Brazil, Humira, Germany, Whippany, J ayuya, Switzerland Brazil, Germany, Switzerland Abbotts Deployment of SAP
Common US Order Management All US operations for Abbott, TAP and Hospira (not including Vysis, I-Stat and Therasense)
LU, German Operations Financials, Procure to Pay, Order to Cash, Reporting, HR and Manufacturing
Brazilian Operations Financials, Procure to Pay, Order to Cash, Reporting, Manufacturing and HR for ADD, AI and GPO
Biologics Plant for Humira Manufacturing Worcester (3Q 2004) and Puerto Rico (1Q 2005)
CORE Corporate Ledgers, AP and Purchasing Direct Materials in Lake County 1Q 2005
Any Questions?
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Section 3 Logging On
SAP End User Training Navigation Skills 4/8/2005 13
Logging On
Section Objectives:
Upon completion of this section, you will be able to: Log on to the system. Change your password.
Logging on and off the system is the most basic and common SAP system activity.
Log on to the System To begin, double-click the SAP desktop icon . Double-click on the appropriate SAP system (identified by the instructor). TR1 Training system TR2 Training system P01 Production system
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Client Training: Instructor will identify this at the beginning of class. Production: The correct client will default into the Client field.
User Training: Username will be supplied by the trainer or business lead Production: Usernames are the same as your network user ID (First 5 characters of your last name followed by the first character of your first name and your middle initial)
Password Training: Password will be supplied by the trainer or business lead. Production: The initial password in Production will be set to initpass. You will then be prompted to change your password. Password format: 6 to 8 characters. First 3 characters cannot be the same as your username. Must not start with ! or ? Cannot repeat your last five passwords
Language Entry of language is not case sensitive EN = English.
SAP End User Training Navigation Skills 4/8/2005 15 Changing Your Password
You can change your password whenever you log on to the SAP System. For security reasons, however, your system administrator requires you to change your password at regular intervals, for example, every 30 days. In this case, you will receive a message from the SAP System when it is time to change your password.
You can only change your password from the log-on screen.
To change your password: Log on by entering the Client, User, Password, and Language. Click New password in the application toolbar The new password dialog box appears, as shown below. Enter a new password, repeat it, and then click .
Dont forget your password. You cannot log on to the SAP System without it. For password resets, contact: Production Environment Help Desk: 847-937-3956 Training Environment Issues / Training Password Resets: Tara Buckland 847-935-7984 Amanda Hahn 847-935-0891 SAP End User Training Navigation Skills 4/8/2005 16 Multiple Logons
Be aware that the SAP software license does not allow users to be logged onto more then one computer at the same time. If you attempt a second login, the system will ask you to terminate one session before proceeding.
Note: Users are allowed multiple sessions within one logon. This will be discussed more in Section 4.
Congratulations!
You have completed the section covering how to log on to SAP.
If you have any questions about this section, be sure to ask your instructor. SAP End User Training Navigation Skills 4/8/2005 17
Section 4 SAP Screen Features SAP End User Training Navigation Skills 4/8/2005 18
SAP Screen Features
Section Objectives: Upon completion of this section, you will be able to: Identify the different sections of the SAP Window. Define the icons on the standard navigation bar. Open multiple sessions.
The SAP Easy Access Screen Before going any further, we will go over the basic elements of the SAP Easy Access screen so that we are using common terminology.
1. Header Contains the Title Bar, Menu Bar, Standard Tool Bar and Application Toolbar. 2. Navigation Area Contains a navigation tree of folders, data and transactions 3. Status Bar Displays system messages. 1 2 3 SAP End User Training Navigation Skills 4/8/2005 19
Header
Menu Bar Allow users to access additional functionality within transactions. Standard Toolbar Displays general navigation options. This will appear in all within all transactions. Icons that are not applicable at the moment will appear grayed out. Title Bar Displays the title of the transaction currently being executed. Application Toolbar - Displays relevant icons according to what transaction is being executed. Title Bar Menu Bar Standard Toolbar Application Toolbar SAP End User Training Navigation Skills 4/8/2005 20 Standard Toolbar Icons
a b c d e f g h i a. - Verifies data you have selected or entered on the screen. Same function as the Enter key. Does not save your work. b. Command Field - Allows you to enter commands, such as transaction codes. c. Save - Saves your work. d. Back - Returns you to the previous screen without saving your data. If there are required fields on the screen, these fields must be completed first. e. Exit - Exits the current function without saving. Returns you to the initial screen or main menu screen. f. Cancel - Exits the current task without saving. g. Print - Prints data from the current screen. h. Find - Searches for data in the current screen. i. Find Next Searches for the next occurrence.
j k l m n o P q
j. First Page - Scrolls to the first page. Same function as the CTRL + Page Up keys. k. Previous Page - Scrolls to the previous page. Same function as the Page Up key. l. Next Page - Scrolls to the next page. Same function as the Page Down key. m. Last Page - Scrolls to the last page. Same function as the CTRL + Page Down key. n. Create Session - Creates a new SAP session. o. Create Shortcut - Allows you to create a desktop shortcut to any SAP report, transaction, or task p. F1 Help - Provides help on the field where the cursor is positioned. q. Customize local layout Turn history on / off, turn pop-up messages on / off. SAP End User Training Navigation Skills 4/8/2005 21 Open Multiple Sessions An SAP session is a window in which a user may perform a particular system task To open a new session use one of these two options: A- System Create session or B- Click located on the right side of the Standard Toolbar.
To navigate between sessions you can: Use the Windows command Alt+Tab to toggle between screens. Use your mouse to select the sessions on the Windows taskbar.
Status Bar You can change the status bar to display specific information that can aid you when navigating through SAP. Click located on the lower right hand corner of the screen in the Status bar.
Select Transaction from the displayed menu.
This will display the Transaction code at the bottom of the screen to assist you when navigating between multiple screens.
SAP End User Training Navigation Skills 4/8/2005 22 Hardcopy If you need to print a hardcopy of the screen that is currently displayed: Click and select Hardcopy from the displayed menu.
This will print a hardcopy of the screen you currently have displayed on your monitor.
Congratulations!
You have completed the section about the features of the SAP screen. As you use the system more, all the buttons will become second nature. If you ever have a question about what an icon does, just roll your mouse over it and text will appear indicating its function.
If you have any questions about this section, be sure to ask your instructor. SAP End User Training Navigation Skills 4/8/2005 23
Section 5 User Settings and Parameters SAP End User Training Navigation Skills 4/8/2005 24
User Settings and Parameters
Section Objectives: Upon completion of this section, you will be able to: Personalize SAP Windows by changing window settings. Change your personal user settings.
Customize local layout You can customize your layout in several ways. Each of these navigational options can increase your efficiency within SAP. This customizing is done by selecting the icon, which is located on the right side of the Standard tool bar. Select Options from the displayed menu.
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1. Click the Options tab.
Ensure the following are selected: Dialog box at success message Dialog box at warning message Dialog box at error message Now all status messages will appear as pop-up boxes for easy review.
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2. Click the Local Data tab.
Click On in the History section. This will ensure the system will remember previous entries made into a field. You can then select this previous entry, therefore preventing you from having to retype information.
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3. Click on the Expert tab.
Select Show keys in all dropdown lists. Select Sort items by key. This will list all items with a drop down list by their key values, which are shortened identifiers that will help you locate selections more efficiently. 4. Click . SAP End User Training Navigation Skills 4/8/2005 28 5. Click . You can also change the color of your screen if so desired. 1. Click the icon located on the right side of the Standard tool bar. Select New Visual Design... from the displayed menu.
2. Select Set Color to System... from the displayed menu. 3. Select the desired color from the list.
4. Click . SAP End User Training Navigation Skills 4/8/2005 29
User Parameters In addition to SAP Window options and features, there are a series of user settings, which can also enhance your ability to process certain transactions and tasks. Follow the menu path: System User profile Own data On the Address tab, you can see the following user settings: Name Location information Communication language Telephone and fax numbers Company Address
Note: Your name will default into the appropriate fields. Complete the rest of the information as desired. Keep your address information up to date, as it could be used to contact you when you need support.
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On the Defaults tab, you can change the following user settings: Logon Language (default language) Output device - Your default printer (Enter PC Local Default to designate your local printer as your default). Print immediately (All outputs will print immediately unless otherwise designated) Delete after output removes output request from print queue after it has printed Decimal notation -Select 1,234,567.89. Date Format Select MM/DD/YYYY. Time zone (zone)
**Most users will enter their defaults to match the entries selected above.** SAP End User Training Navigation Skills 4/8/2005 31 On the Parameters tab, you can change or display the following information: Defaults for common data fields like company code, chart, controlling area, etc. Entering defaults for common fields will speed up your data entry during transaction processing.
Note: Common defaults are preset during project implementation.
Congratulations!
You have completed the section covering user settings and parameters. It is recommended that you go into SAP and experiment with the different settings to become more familiar with which default settings you prefer.
If you have any questions about this section, be sure to ask your instructor. SAP End User Training Navigation Skills 4/8/2005 32
Section 6 Menu Paths, Transaction Codes and Favorites SAP End User Training Navigation Skills 4/8/2005 33
Menu Paths , Transaction Codes Favorites
Section Objectives: Upon completion of this section, you will be able to: Transaction codes to reach transactions directly. Menu paths to reach transactions. Add, change or delete transactions from your Favorites menu.
Upon completion of a successful log on you will be at the system main menu window (also called SAP Easy Access).
SAP End User Training Navigation Skills 4/8/2005 34 Below is part of the screen labeled with some terms that will be used in this section.
Transactions SAP Menu Path Favorites Command field SAP End User Training Navigation Skills 4/8/2005 35 You can customize the basic elements of the displayed menu window by following the menu path: Extras Settings from the Menu bar at the top of the screen.
The Settings dialog box allows you to: Display Favorites at the end of the menu list instead of at the top. Eliminate the SAP menu list and display only your Favorites. Eliminate the display screen Display technical names, also known as transaction codes. This is a recommended selection.
Note: The Displaying technical names option is a recommended selection. Displaying the technical names will allow you to view the transaction codes associated with each title or task. These transactions codes can be used in the future to quickly access the transaction. Furthermore, transaction codes themselves are commonly used terminology when discussing SAP and the tasks executed within the system.
SAP End User Training Navigation Skills 4/8/2005 36 Favorites This feature is similar to the favorites option on your web browser. Within the favorites folder you are able to add: o System Transactions o Files o Web Addresses You can also create folders to organize and categorize your favorites
To add a transaction to your Favorites folder: 1. Right click on the Favorites folder.
SAP End User Training Navigation Skills 4/8/2005 37 2. Select Insert transaction.
3. Enter the Transaction code for the desired transaction.
4. Click .
5. The transaction code and title will now appear within your Favorites menu.
Another way to insert a transaction into the Favorites folder: Locate the transaction within the SAP menu using the menu path. Drag and drop the transaction code from the SAP menu up to the Favorites menu. You can arrange the order of the transactions by dragging and dropping them as necessary. SAP End User Training Navigation Skills 4/8/2005 38 To change the description of a transaction code within your Favorites folder:Right click on the transaction within your Favorites folder.
2. Select Change Favorite from the displayed menu.
3. Enter the desired description in the text field. 4. Click .
5. Review the updated description in your Favorites folder.
SAP End User Training Navigation Skills 4/8/2005 39 To delete a transaction from your Favorites menu: 1. Right click on the transaction code within your Favorites menu.
2. Click Delete Favorite.
3. Review the transaction code has been removed from your Favorites menu.
SAP End User Training Navigation Skills 4/8/2005 40
To create folders within your Favorites menu: 1. Right click on the Favorites folder.
2. Click Insert folder.
3. Enter in a Folder name.
4. Verify the folder is displayed within your Favorites folder.
Note: You can create multiple folders within your Favorites menu. You can add transaction codes within each of these folders in the same manner that you added transactions codes to your Favorites folder. Furthermore, these folders and the transactions within them, can be arranged into any order by simply dragging and dropping them as necessary.
SAP End User Training Navigation Skills 4/8/2005 41 To create a desktop shortcut for a specific transaction:
You can create shortcuts for your desktop that will take you directly to a particular SAP transaction without needing to go thru the SAP menu.
1. Right click on the transaction code within your Favorites folder or within the SAP menu path:
2. Click Create shortcut on the desktop. 3. A shortcut will be added to your desktop .
Note: If you do not have security access to a transaction, you will not be able to access the transaction or create a shortcut to it.
4. Double click on the icon to logon to SAP and go directly to that transaction.
SAP End User Training Navigation Skills 4/8/2005 42 Executing a Transaction There are 3 simple ways to execute a transaction: 1. Follow the menu path within the SAP menu to the appropriate transaction code and description.
2. Enter the transaction code in the Command field located in the standard navigation toolbar.
It is recommended you always type a /n before every transaction code. This will take you directly to that specific transaction no matter what screen you are currently on within the system. Without the /n, you will be required to return all the way back to the SAP Easy Access screen to execute a new transaction.
More shortcuts to utilize when entering a transaction code: /nxxxx - End current system task and go to transaction XXXX /oxxxx - Create a new session and go to transaction XXXX /o - Open sessions /I - End session /nend - Logoff
SAP End User Training Navigation Skills 4/8/2005 43
3. If you previously created a short cut to your desktop, double click on the desktop icon for the desired transaction. The following screen will appear asking you for your SAP username and password. Enter the requested information and click on Logon.
Note: If you do not have security access to a transaction, you will not be able to access the transaction using any of the methods listed above.
Congratulations!
You have completed the Menu Path, Transaction Code and Favorites section. If you have any questions about this section, be sure to ask your instructor.
SAP End User Training Navigation Skills 4/8/2005 44
Section 7 Fields and System Messages
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Fields and System Messages
Section Objectives: Upon completion of this section, you will be able to: Identify different types of entry fields Recognize the different types of system messages and respond appropriately
Entry Fields
Three types of data fields exist within SAP: Required: Required fields are usually denoted by a . Some required fields are blank but if you try to proceed to another screen you will get an error message requesting you to complete the required fields. Default: Default information is provided automatically by the system. The default data can come from a program or from a user setting. Optional: Optional fields are blank when you enter a transaction. Please note that some optional fields may become required depending on the transaction you are doing. Required Default Optional SAP End User Training Navigation Skills 4/8/2005 46 System Messages There are 4 types of typical system messages: Error This message is displayed when a user enters incorrect data in a field or fails to enter data in a required field. You cannot continue working until you correct the situation. Warning This message is displayed if the system configuration determines there is a problem with the business logic. An example would be when a dollar or percentage tolerance is exceeded. You can ignore a warning message and continue working but you should review the message and only continue with a transaction based on the message associated with the warning. Information This is the most common type of system message. For example, you get an information message every time you post a transaction and the system returns the document number. In many cases information messages should be recorded for future reference. Abnormal Error Also know as an ABAP Dump. This type of message happens when a program fails. It is a possible sign of a programming error. Sometimes this type of error signifies a lack of memory or other resources, not necessarily an error in the program code. If the message is related to a program error, not a runtime error, you should report it to the system administrator.
SAP End User Training Navigation Skills 4/8/2005 47 Informational message - Access Denied If you do not have access to a transaction and receive the following message, follow the steps below:
1. Enter /nSU53 in your Command field . 2. Call the Helpdesk at 847-937-3956. 3. This screen print (as shown below) will let the Helpdesk know what objects you are missing from your profile. Reference this when contacting the Help desk to request an update to your security profile.
SAP End User Training Navigation Skills 4/8/2005 48 Congratulations!
You have completed the section covering the various messages you may receive when using SAP.
If you have any questions about this section, be sure to ask your instructor. SAP End User Training Navigation Skills 4/8/2005 49
Section 8 SAP Matchcodes SAP End User Training Navigation Skills 4/8/2005 50
SAP Matchcodes
Section Objectives: Upon completion of this section, you will be able to: Use an SAP Matchcode to search for data.
A matchcode is a search function within SAP, which can be used to look up master data, document numbers or field selections. Many fields offer a built in search for possible field entries, indicated by the search icon located at the right end of the field within which your cursor is located.
Basic Steps to Using a Matchcode: 1. Click the search icon or press F4 when your cursor is positioned within the field.
2. Review the matchcodes available to for this search. Each matchcode, or tab, offers you different search criteria to utilize. Select a matchcode to search by selecting the appropriate tab name.
Matchcodes Search Icon SAP End User Training Navigation Skills 4/8/2005 51
Note: To view a list of all possible matchcodes for this field, select located in the upper right corner of the pop-up window.
3. Enter search terms in the available fields. Use wildcards to narrow the matchcode search.
A * (fuzzy or wildcard) can be entered in any field if a value is unknown. A * can be placed before, after or before and after any text. All values matching that field will be returned in the search.
4. Click . 5. The system displays a list of records that match the search criteria
Congratulations!
You have completed the section covering how to use Matchcodes to search for information.
If you have any questions about this section, be sure to ask your instructor. SAP End User Training Navigation Skills 4/8/2005 52
Section 9 Close Sessions and Log Off SAP End User Training Navigation Skills 4/8/2005 53
Close Sessions and Log Off
Section Objectives: Upon completion of this section, you will be able to: Close multiple SAP sessions. Log off the system
To close a session: There are four easy ways to close a session. All of these options are equally effective. Follow the menu path: System End session. Close the SAP windows as you would any other window. Click on the X in the upper right corner Click on located on the upper left hand corner of the screen and select Close from the drop down menu. Enter /I in the command field Right-click on the session that is running on your Windows task bar and select Close.
If you want to close a session that is still clocking, right-click on the session that is running on your Windows task bar and select Stop transaction.
SAP End User Training Navigation Skills 4/8/2005 54 Logging Off There are several ways to log off: Follow the menu path: System Log Off option from the Standard menu bar on any screen. Close all sessions (in any of the manners described in the previous section). Either of these messages will cause the following pop-up window to display:
Click to log off.
Congratulations!
You have completed the section covering how to log off and close multiple sessions.
If you have any questions about this section, be sure to ask your instructor.
SAP End User Training Navigation Skills 4/8/2005 55
Section 10 Getting Help SAP End User Training Navigation Skills 4/8/2005 56
Getting Help
Section Objectives: Upon completion of this section, you will be able to: Access Help information relating to specific SAP transactions or fields via SAP provided help and the CoE On-Line Help.
There are two types of SAP Help:
F1 Help **CoE On-Line Help**
SAP End User Training Navigation Skills 4/8/2005 57 F1 Help
To find information relating to a specific field on a screen: 1. Position your cursor in the field. 2. Press [F1] or click .
3. Review the information provided. 4. Click the X in the upper right hand corner of the pop-up window to close it.
SAP End User Training Navigation Skills 4/8/2005 58 CoE On-Line Help
CoE On-Line Help is provided by the CoE Learning Solutions Team and always contains the most current information on how to complete a transaction. The CoE On-Line Help contains screen shots, field name definitions and any pertinent notes or hints pertaining to the execution of the transaction. The On-Line Help also contains a glossary of SAP field names and terms.
The CoE On-Line Help is context sensitive. Therefore, when you access Help within a transaction in SAP, assistance for that specific transaction will initially display.
You can access the help two ways.
1. On the intranet at : \\ABTAPASP01\InfoPak\InfoPak\nav\index.htm
2. The menu path: Help AES Revised Help.
When logging onto Help for the first time, you will be asked to select a Help Server. You should only get this once for each client.
1. Click to select the appropriate Help Server. Select Help Server: COE HELP - ABC 2. Click .
Once you select the Help Server Name, the context sensitive help will display on the right side of the screen on top of the active session of SAP. SAP End User Training Navigation Skills 4/8/2005 59 Contact the CoE Learning Solutions team if you have any suggestions or issues concerning the AES On-Line Help.
Congratulations!
You have completed the course. If you have any questions about this section, be sure to ask your instructor. If questions should arise at a later date, remember the various help features built into SAP should be used as a good first resource.