Ir 5000 I Guide

IPus_299
Black
PANTONE
299
Reference Guide
Reference Guide
The contents of this guide are

printed on 100% recycled paper.
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.

One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.

6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.

Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands
CANON FRANCE S.A.

17, quai du Prsident Paul Doumer 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.

Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH

Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.

Palazzo L Strada 6 20089 Milanofiori Rozzano (MI) Italy
CANON LATIN AMERICA, INC.

703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD

1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON SINGAPORE PTE. LTD.
ENG
79 Anson Road #09-01/06, Singapore 079906
CANON HONGKONG CO., LTD

9/F, The Hong Kong Club Building, 3A Chater Road, Central, Hong Kong
FA7-2485-010A
112001IS0.2
C CANON INC. 2001
PRINTED IN JAPAN
Read this guide first.

Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
ENG
E82use_style2.book i
imageRUNNER
5000i
Reference Guide
E82use_style2.book ii
About the Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information.
For Basic Use ................................................
Troubleshooting .............................................
Reference Guide
For Copying Instructions ...................................
Copying Guide
For Sending Function Instructions ........................
Sending Function Guide
For Mail Box Function Instructions .......................
Mail Box Function Guide
For Remote UI Instructions ................................
Remote UI Guide
For Setting Up the Network Connection & Installing

the CD-ROM Software ......................................
Setup Guide
For Postscript/PCL Instructions ...........................
PS/PCL
Printer Guide
For Printer Driver Installation Instructions, etc.........
For Network Connectivity and Setup Instructions ......
(This Document)
PS Driver Guide
PCL Driver Guide
Network Guide
CD-ROM
CD-ROM
CD-ROM
CD-ROM
The manuals supplied with optional equipment are included in the list above. Depending on the system
configuration and product purchased, some manuals may be unnecessary for use with this machine.
The product illustration on the cover may differ slightly from your product.
CD-ROM Guides with this symbol are PDF manuals included on the attached CD-ROM.
E82use_style2.book iii
How This Manual Is Organized

Chap 1
Before You Start Using This Machine
Chap 2
Checking Various Job Operations and Device Status
Chap 3
Selecting and Storing Settings to Suit Your Needs
Chap 4
System Manager Settings
Chap 5
Routine Maintenance
Chap 6
Troubleshooting
Chap 7
Handling Optional Equipment
Chap 8
Appendix
Please read this chapter
Includes Specifications and the Index.
Considerable effort has been made to make sure that this manual is free of inaccuracies and omissions.
However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
E82use_style2.book iv
PREFACE
Thank you for purchasing the Canon imageRUNNER 5000i. This Manual describes the use of the
imageRUNNER 5000i, and the settings, procedures, and parts that are common to each function.
Please read this manual thoroughly before operating the imageRUNNER 5000i in order to familiarize
yourself with its capabilities, and to make the most of its many functions. After reading this manual,
store it in a safe place for future reference.
CAUTION:
In this manual, CAUTION MESSAGES with this
symbol indicate that neglecting the
suggested procedure or practice could result in personal injury.
International Energy Star-Program

As an ENERGY STAR Partner, Canon USA, Inc. has determined that this
copier model meets the ENERGY STAR Program for energy efficiency.
The International ENERGY STAR Office Equipment Program is an international program that
promotes energy saving through the use of computers and other office equipment. The program
backs the development and dissemination of products with functions that effectively reduce
energy consumption. It is an open system in which business proprietors can participate
voluntarily. The targeted products are office equipment such as computers, displays, printers,
facsimiles, and copiers. Their standards and logos are uniform among participating nations.
FCC (Federal Communications Commission)

NOTE: This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the Operators Manual, may cause harmful
interference to radio communications. Operation of this equipment in a residential area is likely
to cause harmful interference in which case the user will be required to correct the interference
at his own expense.
Do not make any changes or modifications to the equipment unless otherwise specified in the
manual. If such changes or modifications should be made, you could be required to stop
operation of the equipment.
iv
E82use_style2.book v
Safety Information
A. Laser Safety
This Product complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product
under the U.S. Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and Safety Act of
1968. This means that the Product does not produce hazardous laser radiation.
Since radiation emitted inside the Product is completely confined within protective
housings and external covers, the laser beam can not escape from the machine during
any phase of user operation.
B. CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration implemented regulations for laser products on August 2, 1976. These
regulations apply to laser products manufactured from August 1, 1976. Compliance is
mandatory for products marketed in the United States. The label shown below indicates
compliance with the CDRH regulations and must be attached to laser products marketed
in the United States.
C. Additional Information
When servicing or adjusting the optical system of the product, be careful not to place
screwdrivers or other shiny objects in the path of the laser beam. Also, accessories such
as watches and rings should be removed before working on the product. The reflected
beam, even though visible or invisible, can permanently damage your eyes.
The following label is attached to the main unit where there is danger of exposure to laser
radiation:
DANGER- Laser radiation when open.
AVOID DIRECT EXPOSURE TO BEAM.
DANGER- Laser radiation when open and interlock defeated.

CAUTION
Use of controls, adjustments or performance of procedures other than those specified in
the manual may result in hazardous radiation exposure.
CANON INC.
3-30-2 SHIMOMARUKO, OHTA-KU, TOKYO, JAPAN
MANUFACTURED:
THIS PRODUCT CONFORMS WITH DHHS RADIATION
PERFORMANCE STANDARD, 21 CFR CHAPTER 1 SUBCHAPTER J.
Safety Information
E82use_style2.book vi
Contents
About the Manuals for the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
How This Manual Is Organized . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi
How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii
Illustrations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii
About Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiv
Safety Considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii
Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx
Maintenance and Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv
Warning Indications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxv
Periodic Inspection of the Breaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxvi
Legal Limitation on Usage of Your Product and the Use of Images . . . . . . .xxix
Operation of the Machine and Terms Used in This Manual . . . . . . . . . . . . . . xxx
Chapter 1

About the Installation Location and Handling . . . . . . . . . . . . . . . . . . . . . . . .
Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Avoid Installing the Machine in the Following Locations . . . . . . . . . . . . .
Select a Safe Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Provide Adequate Installation Space . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Moving the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Handling Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-3
1-3
1-3
1-6
1-6
1-6
1-7
What the imageRUNNER 5000i Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Switching the Functions Indicated on the Touch Panel Display . . . . . . . . . . . 1-9
Setting Specifications to Suit Your Needs. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Functions That Conserve Power Consumption . . . . . . . . . . . . . . . . . . . . . . 1-11
Checking, Changing, and Canceling Print Jobs . . . . . . . . . . . . . . . . . . . . . . 1-14
Displaying a Guide Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Reading Messages from the System Manager . . . . . . . . . . . . . . . . . . . . . . 1-16
vi
Contents
E82use_style2.book vii
Types of Message Boards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17

Using Other Useful Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-18
Parts and Their Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20
External View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20
When the DADF-D1, Image Reader-A1, Saddle Finisher-F2, and
Puncher Unit-B1 Are Attached. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20
When the Optional Equipment Is Not Attached . . . . . . . . . . . . . . . . . . . .1-21
Internal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-22
Puncher Unit-B1 Are Attached. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-22
Control Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-23
Checking the Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-24
Checking the Device Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-25
Main Power and Control Panel Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-27
How to Turn ON the Main Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-27
Control Panel Power Switch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-30
The System Settings of This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31
Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-32
Frequently-Used Keys on the Touch Panel Display . . . . . . . . . . . . . . . . . . . .1-32
Touch Panel Key Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-33
Adjusting the Brightness of the Touch Panel Display . . . . . . . . . . . . . . . . . . .1-34
Entering Characters from the Touch Panel Display . . . . . . . . . . . . . . . . . . . .1-35
Entering Alphabet Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-35
Entering Special Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-37
Entering Values in Inches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-38
Entering the Department ID and Password. . . . . . . . . . . . . . . . . . . . . . . . . . .1-39
Operations After Turning the Power ON. . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-39
Operations After Using Various Functions . . . . . . . . . . . . . . . . . . . . . . . . . . .1-41
Placing Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-42
Orientation of Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-43
Placing an Original on the Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44
Placing Originals in the Feeder (DADF-D1) . . . . . . . . . . . . . . . . . . . . . . . . . .1-47
Making Prints Using the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-50
Using the Stack Bypass While Reserving Print Jobs. . . . . . . . . . . . . . . . . . .1-55
Multifunctional Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-60
Available Paper Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-61
Chapter 2

Checking the Status of a Job and Device Status . . . . . . . . . . . . . . . . . . . . . . .2-2
Confirmation/Cancellation of a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Checking Details of a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8
Checking Details of Copy and Print Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8
Contents
vii
E82use_style2.book viii
Checking Send Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Performing Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Changing the Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Resending a Send Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14
Printing Send Job Status/History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16
Canceling a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Canceling from the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . .
Canceling with
(Stop) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Canceling a Job from the System Monitor Screen . . . . . . . . . . . . . . . . . . . .
2-17
2-17
2-18
2-19
Priority Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Handling Print Jobs Sent from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . 2-22
Printing Secured Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24
Chapter 3

Additional Functions Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Setting Specifications That Are Common to Each Function
(Common Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Selecting the Initial Function at Power ON . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Selecting the Default Display After Auto Clear . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Setting Entry Tone, Error Tone, and the Job Done Tone. . . . . . . . . . . . . . . . . 3-9
Setting Inch Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Setting a Paper Drawer for Auto Paper Selection/Auto Drawer Switching . . 3-11
Identifying the Type of Paper in a Paper Drawer . . . . . . . . . . . . . . . . . . . . . 3-13
Changing the Energy Saver Mode Setting . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Setting the Energy Consumption in the Sleep Mode . . . . . . . . . . . . . . . . . . 3-16
Distinguishing LTRR-Size and STMT-Size Originals . . . . . . . . . . . . . . . . . . 3-17
Setting a Dedicated Tray for Each Function . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
Setting the Printing Priority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19
Storing an Image Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Checking the Detailed Information of the Image Form . . . . . . . . . . . . . 3-23
Erasing an Image Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Setting the Standard Paper for the Stack Bypass . . . . . . . . . . . . . . . . . . . . 3-26
Setting the Standard Mode for Local Printing. . . . . . . . . . . . . . . . . . . . . . . . 3-29
Changing the Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31
Reversing the Display Colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32
Returning the Common Settings to Their Defaults . . . . . . . . . . . . . . . . . . . . 3-32
Setting the Timer (Timer Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the Current Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the Time to Initiate Auto Sleep After Finishing Operations. . . . . . . .
Setting the Time for the Display to Return to the Basic Features
Screen After Finishing Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the Time for the Unit to Quiet Down After the Last Task . . . . . . . . .
Setting the Time for the Units Power to Turn OFF on Different Days
of the Week . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
viii
Contents
3-34
3-34
3-38
3-39
3-40
3-41
E82use_style2.book ix
Setting the Low-Power Mode Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-42

Adjusting the Machine (Adjustment/Cleaning). . . . . . . . . . . . . . . . . . . . . . . .3-43
Fine Adjusting Zoom When Differences in Original Image and
Print Image Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-43
Staple Repositioning for Saddle Stitcher Unit . . . . . . . . . . . . . . . . . . . . . . . .3-44
Changing the Saddle Stitch Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-45
Adjusting the Standard Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-47
Report Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-48
Specifying the Report Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-48
Send Result Report (TX Report). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-48
Setting up the Specifications of an Activity Report . . . . . . . . . . . . . . . . .3-50
Printing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-53
Printing the Contents of an Address Book List . . . . . . . . . . . . . . . . . . . .3-53
Printing the Contents from the Additional Functions Settings . . . . . . . . .3-56
Chapter 4

Specifying the System Manager Settings (System Manager Settings) . . . . .4-2
Setting Department ID Management (Dept. ID Management) . . . . . . . . . . . . .4-6
Storing the Department ID, Password, and Impression Limit . . . . . . . . . . . . .4-6
Changing the Password and Impression Limit. . . . . . . . . . . . . . . . . . . . . . . .4-12
Erasing the Department ID and Password. . . . . . . . . . . . . . . . . . . . . . . . . . .4-15
Checking and Printing Counter Information . . . . . . . . . . . . . . . . . . . . . . . . . .4-18
Erasing Print Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22
Setting to Accept Print Jobs with an Unknown ID . . . . . . . . . . . . . . . . . . . . .4-26
Specifying the Communication Settings (Communications Settings) . . . . .4-28
Specifying the Settings for Sending e-mail . . . . . . . . . . . . . . . . . . . . . . . . . .4-28
Setting a Databases Communication Timeout . . . . . . . . . . . . . . . . . . . . . . .4-30
Specifying the Settings for the Remote UI (Remote UI). . . . . . . . . . . . . . . . .4-31
Setting Device Information (Device Information Settings) . . . . . . . . . . . . . .4-32
Erasing a Message Board (Clear Message Board) . . . . . . . . . . . . . . . . . . . . .4-33
Setting the Auto Offline Mode On/Off (Auto Offline) . . . . . . . . . . . . . . . . . . .4-34
Setting a Password for an Address Book (Address Book Password) . . . . .4-35
Chapter 5
Routine Maintenance
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Loading Paper in the Paper Drawers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Adjusting the Paper Drawer to Hold a Different Paper Size . . . . . . . . . . . . . . .5-9
Adding Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-13
Routine Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-18
Cleaning the Platen Glass/Rear Side of Platen Glass Cover . . . . . . . . . . . .5-18
Cleaning the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-20
Contents
ix
E82use_style2.book x
Cleaning the Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21

When an Original or Print Becomes Dirty . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26
Original Becomes Dirty While Using the Feeder (Feeder Cleaning) . . . . . . 5-26
Output Sheets Are Dirty (Wire Cleaning) . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27
Consumables and Optional Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29
Optional Equipment for the Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31
Chapter 6
Troubleshooting
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Screen Shown When There Is a Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Clearing Paper Jams in the Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Clearing Paper Jams Inside the Right Cover . . . . . . . . . . . . . . . . . . . . . . . . 6-13
Clearing Paper Jams in Paper Drawer 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16
Clearing Paper Jams in Paper Drawer 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19
Clearing Paper Jams in the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23
Clearing Paper Jams in Paper Drawers 3 or 4 . . . . . . . . . . . . . . . . . . . . . . . 6-26
List of Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
Self-Diagnostic Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
List of Error Codes Without Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32
If Memory Becomes Full During Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
Service Call Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39
When Calling Your Service Representative . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
When the Power Does Not Turn ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-42
Chapter 7

System Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Paper Deck-G1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Clearing Paper Jams in the Paper Deck . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Loading Paper in the Paper Deck. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Finisher-F1/Saddle Finisher-F2/Puncher Unit-B1 . . . . . . . . . . . . . . . . . . . . .
Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Finishing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Clearing Paper Jams in the Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Replacing the Staple Case in the Stapler Unit . . . . . . . . . . . . . . . . . . . . . . .
Removing Jammed Staples from the Stapler Unit . . . . . . . . . . . . . . . . . . . .
Clearing Paper Jams in the Saddle Stitcher Unit . . . . . . . . . . . . . . . . . . . . .
Replacing the Saddle Stitcher Units Staple Cartridge . . . . . . . . . . . . . . . . .
Removing Jammed Staples from the Saddle Stitcher Unit . . . . . . . . . . . . .
Clearing Paper Jams in the Puncher Unit . . . . . . . . . . . . . . . . . . . . . . . . . .
Removing Punch Waste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents
7-3
7-3
7-4
7-7
7-10
7-10
7-11
7-15
7-18
7-21
7-25
7-29
7-33
7-37
7-40
E82use_style2.book xi
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-42
DADF-D1/Image Reader-A1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-43
Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-43
Clearing Paper Jams in the Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-44
Copy Tray-C3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-48
Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-49
Clearing Paper Jams in the Copy Tray-C3 . . . . . . . . . . . . . . . . . . . . . . . . . . .7-50
Card Reader-C1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-52
Operations Before Using the Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-53
Operations After Using the Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-54
Department ID Management When Using the Card Reader-C1 . . . . . . . . . .7-55
Changing Password and Impression Limit . . . . . . . . . . . . . . . . . . . . . . .7-55
Checking and Printing Counter Information. . . . . . . . . . . . . . . . . . . . . . .7-58
Erasing Print Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-62
Setting to Accept Print Jobs with an Unknown ID . . . . . . . . . . . . . . . . . . . . .7-65
Chapter 8
Appendix
Sample Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2
Send Job List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2
TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3
Activity Management Report TX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4
Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6
Users Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8
Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8
Image Reader-A1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9
DADF-D1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-11
Paper Deck-G1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-11
Finisher-F1/Saddle Finisher-F2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-12
Puncher Unit-B1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13
Copy Tray-C3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-14
Card Reader-C1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-14
Relationship between Original Orientation and Preprinted Paper
Output Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-15
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-17
Contents
xi
E82use_style2.book xii
How to Use This Manual

Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions, and
handling cautions. The manual also contains instructions that should be observed for safety.
WARNING
Indicates a warning concerning operations that may lead to death or

injury to persons if not performed correctly. In order to use the machine
safely, always pay attention to these warnings.
CAUTION
Indicates a caution concerning operations that may lead to injury to

persons or damage to property if not performed correctly. In order to use
the machine safely, always pay attention to these cautions.
IMPORTANT
Indicates operational warnings and restrictions. Be certain to read these

items to operate the machine correctly, and to avoid damage to the
machine.
NOTE
Indicates a clarification of operation or additional explanations for a

procedure. Reading these notes is highly recommended.
Keys Used in This Manual

The following symbols and key names are a few examples of keys used in this manual:
Control panel keys
(Start)
Touch panel display keys [OK]
xii
E82use_style2.book xiii
Displays Used in This Manual

Screenshots of the touch panel display used in this manual are those taken when the
optional the DADF-D1, Image Reader-A1, Saddle Finisher-F2, and Puncher Unit-B1 are
attached to the imageRUNNER 5000i. Note that functions that cannot be used depending on
the model or options are not displayed on the touch panel display.
The keys which you should press are marked with
, as shown below in this manual.
When multiple keys are pressed on a touch panel display, all keys are marked. Select the
keys which suit your needs.
Example:
Place your original, and press [Special Features].
Press this key for operation
Illustrations Used in This Manual

Illustrations used in this manual are those taken when the DADF-D1, Image Reader-A1, and
Saddle Finisher-F2 are attached to the imageRUNNER 5000i.
xiii
E82use_style2.book xiv
About Trademarks
Canon, the Canon logo, and imageRUNNER are trademarks of Canon Inc.
NetWare, and Novell are registered trademarks of Novell, Inc. IPX/SPX, and NDS are
trademarks of Novell, Inc. c 1996 Novel Inc., all rights reserved.
Other product and company names herein may be the trademarks of their respective
owners.
Copyright 2001 by Canon, Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying and recording, or by any information
storage or retrieval system without the prior written permission of Canon, Inc.
xiv
About Trademarks
E82use_style2.book xv
Safety Considerations
Installation
WARNING
Do not install the machine near alcohol, paint thinner or other inflammable substances. If
inflammable substances come into contact with electrical parts inside the machine, this may
result in a fire or electrical shock.
Do not place the following items on the machine. If these items come into contact with a highvoltage area inside the machine, this may result in a fire or electrical shock.
- Necklaces and other metal objects
- Cups, vases, flowerpots and other containers filled with water or liquids
- If these items are dropped or spilled inside the machine, immediately turn OFF the main power
switch and unplug the power plug from the outlet. Then, contact your service representative.
CAUTION
Do not install the machine in unstable locations such as on unsteady platforms or on inclined
floors, or in locations which are subject to excessive vibrations, as this may cause the machine
to fall or tip over, resulting in personal injury.
xv
E82use_style2.book xvi
Do not install the machine in such a way that the ventilation ports are blocked by objects. If the
ventilation ports are blocked, heat will build up inside the machine and may result in a fire.
Do not place heavy objects on the machine, as they may tip over or fall resulting in personal
injury.
Do not install the machine in the following locations.

- A damp or dusty location
- A location which is exposed to direct sunlight
- A location subject to high temperatures
- A location that is subject to open flames
Do not remove the machines fixing stoppers after the machine has been installed, as this may
cause the machine to fall or tip over, resulting in personal injury.
xvi
E82use_style2.book xvii
Power Supply
WARNING
Do not damage or modify the power cord. Also, do not place heavy objects on the power cord,
or pull on or excessively bend it, as this could cause electrical damage and result in a fire or
electrical shock.
Do not insert or unplug the power plug with wet hands, as this may result in electrical shock.
Do not plug the machine into a multi-plug power strip, as this may cause a fire or electrical
shock.
xvii
E82use_style2.book xviii
Do not bundle up or tie the power cord in a knot, as this may result in a fire or electrical shock.
Insert the power cord completely into the outlet, as failure to do so may result in a fire or
electrical shock.
Do not use power cords other than the provided power cord, as this may result in a fire or
electrical shock.
As a general rule, do not use extension cords. Using an extension cord may result in a fire or
electrical shock. If an extension cord must be used, however, untie the cord binding and insert
the power plug completely into the extension cord outlet to ensure a firm connection between
the power and extension cords.
xviii
E82use_style2.book xix
If the breaker drops to the OFF position when you turn ON the power switch or when the copier
is already ON, do not push the breaker back to the ON position. Doing so may lead to a fire,
electrical shock, smoke, or the tripping of other breakers in the facility. When this happens,
unplug the power plug immediately and contact your service representative.
CAUTION
Do not use power supplies with voltages other than 120 V AC, as this may result in a fire or
electrical shock.
Always grasp the plug portion when unplugging the power plug. Pulling on the power cord may
expose or snap the core wire, or otherwise damage the power cord. If the cord is damaged, this
could cause an electricity leak and result in a fire or electrical shock.
Leave sufficient space around the power plug so that it can be unplugged easily. If objects are
placed around the power plug, you will be unable to unplug it in an emergency.
Turn OFF the power switch for safety when the machine will not be used for a long period of time
such as overnight. Also, unplug the power plug for safety when the machine will not be used for
an extended period of time such as during consecutive holidays.
xix
E82use_style2.book xx
Handling
WARNING
Do not attempt to disassemble or modify the machine. There are high-temperature and highvoltage components inside the machine which may result in a fire or electrical shock.
If the machine makes strange noises, or emits smoke, heat or unusual smells, immediately turn
OFF the main power switch and unplug the power plug from the outlet. Then, contact your
service representative. Continued use of the machine in this condition may result in a fire or
electrical shock.
Do not use highly flammable sprays near the machine. If gas from these sprays comes into
contact with the electrical components inside the machine, this may result in a fire or electrical
shock.
xx
E82use_style2.book xxi
When moving the machine, first turn OFF the power switch, and then unplug the power plug.
Failure to do so will damage the power cord which may cause a fire or electrical shock.
Do not drop paper clips, staples or other metal objects inside the machine. Also, do not spill
water, liquids or flammable substances (alcohol, benzene, paint thinner, etc.) inside the
machine. If these items come into contact with a high-voltage area inside the machine, this may
result in a fire or electrical shock. If these items are dropped or spilled inside the machine,
immediately turn OFF the main power switch and unplug the power plug from the socket. Then,
contact your service representative.
CAUTION
Close the Feeder gently to avoid catching your hand, as this may result in personal injury.
Do not touch the Finisher while the machine is printing, as this may result in personal injury.
Do not place your hand in the part of the tray where stapling is performed while a Finisher is
attached, as this may result in personal injury.
xxi
E82use_style2.book xxii
Maintenance and Inspections

WARNING
When cleaning the machine, first turn OFF the main power switch and unplug the power plug.
Failure to observe these steps may result in a fire or electrical shock.
Unplug the power plug from the outlet regularly, and clean the area around the base of the
plugs metal pins and the power outlet with a dry cloth to ensure all dust and grime is removed.
If the machine is plugged in for a long time in a damp, dusty, or smoky location, dust can build
up around the plug and become damp. This may cause a short circuit and result in a fire.
Clean the machine using a firmly wrung-out cloth dampened with a mild cleansing detergent. Do
not use alcohol, benzene, paint thinner or other flammable substances. If flammable substances
come into contact with a high-voltage area inside the machine, this may result in a fire or
electrical shock.
Do not throw used toner bottles into open flames, as this may ignite the toner remaining inside
the bottles and result in burns or a fire.
xxii
E82use_style2.book xxiii
CAUTION
There are some areas inside the machine which are subject to high voltages and high
temperatures. Take adequate precautions when performing internal inspections to avoid burns
or electrical shock.
The symbol
inside the machine indicates that the area is subject to high temperature, and
not to be touched without care.
When removing jammed paper or when inspecting the inside of the machine, do not allow
necklaces, bracelets or other metal objects to touch the inside of the machine, as this may
result in burns or electrical shock.
When removing paper which has become jammed inside the machine, take care not to allow the
toner on the jammed paper to come into contact with your hands or clothing, as this will dirty
your hands or clothing. If they become dirty, wash them immediately with cold water. Washing
with warm water will set the toner and make it impossible to remove the toner stains.
When removing paper which has become jammed inside the machine, remove the jammed
paper gently to prevent the toner on the paper from scattering and entering your eyes or mouth.
If toner enters your eyes or mouth, wash immediately with cold water and consult a physician.
When loading paper or removing jammed originals or paper, take care not to cut your hands on
the edges of the original or paper.
When removing used toner bottles from the toner supply port, remove the bottles carefully to
prevent toner from scattering and entering your eyes or mouth. If toner enters your eyes or
mouth, wash immediately with cold water and consult a physician.
xxiii
E82use_style2.book xxiv
Consumables
WARNING
Do not throw toner bottles into open flames, as this may cause the toner to ignite and result in
burns or a fire.
Do not store toner bottles or paper in places exposed to open flames, as this may cause the
toner or paper to ignite and result in burns or a fire.
When discarding the toner bottles, put the bottles in a bag to prevent the toner from scattering,
and dispose of it as a non-flammable.
CAUTION
Keep toner and other consumables out of the reach of small children. If these items are
ingested, consult a physician immediately.
xxiv
E82use_chap0.US xxv
Warning Indications
CAUTION
The laser unit inside the machine emits laser light. Under no circumstances open the cover of
the laser unit or remove the label attached to the cover. If the laser light escapes from the
machine, exposure may cause serious damage to your eyes.
DANGER- Laser radiation when open

and interlock defeated.
AVOID DIRECT EXPOSURE

TO BEAM.
xxv
E82use_style2.book xxvi
Periodic Inspection of the Breaker

This machine has a breaker that detects excess current or leakage current. Be sure to test
the breaker once or twice a month using the following procedure.
IMPORTANT
Make sure that the main power is turned ON, and the machine is neither printing nor scanning
before starting the inspection of the breaker.
If a malfunction occurs after an inspection, contact your service representative.
1 Push the test button with the tip of a ball-point pen, or similar object.
NOTE
The breaker is located at the lower left of the machine, near the power cord.
For details on the location of the breaker when the finisher is attached, see Internal View,
on p.1-22.
xxvi
E82use_style2.book xxvii
The breaker lever automatically goes to OFF (

that the power is cut OFF.
side). Confirm
IMPORTANT
Do not use the test button to turn the power ON and OFF.
If the breaker switch does not go to OFF ( side), repeat step 1.
If the breaker switch does not go to OFF ( side) despite carrying out the above
procedure two or three times, contact your service representative.
Once you have confirmed that the above operation takes place,
press the main power switch to OFF ( side).
xxvii
E82use_style2.book xxviii
Move the breaker switch to ON ( I side).
Press the main power switch to ON ( I side).
xxviii
Fill in the check sheet for the periodic inspection of the breaker
located at the end of this manual.
E82use_style2.book xxix
Legal Limitation on Usage of Your Product and

the Use of Images
Using your product to scan, print or otherwise reproduce certain documents, and the use of
such images as scanned, printed or otherwise reproduced by your product, may be
prohibited by law and may result in criminal and/or civil liability. A non-exhaustive list of these
documents is set forth below. This list is intended to be a guide only. If you are uncertain
about the legality of using your product to scan, print or otherwise reproduce any particular
document, and/or of the use of the images scanned, printed or otherwise reproduced, you
should consult in advance with your legal advisor for guidance.
Paper Money
Travelers Checks
Money Orders
Food Stamps
Certificates of Deposit
Passports
Postage Stamps
(canceled or uncanceled)
Immigration Papers
Identifying Badges or Insignias
Internal Revenue Stamps

(canceled or uncanceled)
Selective Service or Draft Papers
Bonds or Other Certificates of Indebtedness
Checks or Drafts Issued by Governmental

Agencies
Stock Certificates
Motor Vehicle Licenses and Certificates of

Title
Copyrighted Works/Works of Art without

Permission of Copyright Owner
Legal Limitation on Usage of Your Product and the Use of Images
xxix
E82use_style2.book xxx
Operation of the Machine and Terms Used in This

Manual
This machine makes effective use of memory in order to perform print operations efficiently.
For example, as soon as the machine has scanned the original that you want to copy, it can
immediately scan the next persons original. You can also print from this machine using a
function other than the Copy function. In this machine, these operations take place in a
complex way so that not only copies, but also various kinds of prints may sometimes have to
wait their turn before they can be output.
To avoid confusion when reading this manual, the terms scanning, printing, and copying
used throughout this manual are defined below. There are some cases in which the scanning
of an original when making a copy, and the process of making a print, are described
separately.
Scanning
Scanning an original to be copied or

sent, or scanning an original to be
stored as data in a box.
Printing
Outputting a copy, outputting data stored in a box,

or outputting data sent from a personal computer to the machine.
Copying
Printing data scanned from an original, followed by finishing (stapling, hole punching, etc.).
xxx
Operation of the Machine and Terms Used in This Manual
E82use_style2.book 1
Before You Start Using

This Machine
CHAPTER
This chapter describes what you should know before using this machine, such as main
features, parts and their functions, and how to turn ON the main power.
About the Installation Location and Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Handling Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7
What the imageRUNNER 5000i Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Switching the Functions Indicated on the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . .1-9
Setting Specifications to Suit Your Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10
Functions That Conserve Power Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
Checking, Changing, and Canceling Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14
Displaying a Guide Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
Reading Messages from the System Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16
Using Other Useful Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-18
Parts and Their Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

External View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20
Internal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-22
Control Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-23
Checking the Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

Checking the Device Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25
Main Power and Control Panel Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27
How to Turn ON the Main Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-27
Control Panel Power Switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-30
The System Settings of This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31

Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-32
Frequently-Used Keys on the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-32
Touch Panel Key Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-33
Adjusting the Brightness of the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-34
Entering Characters from the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-35

Entering Alphabet Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-35
Entering Special Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-37
Entering Values in Inches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-38
Entering the Department ID and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-39

Operations After Turning the Power ON. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-39
Operations After Using Various Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-41
1-1
1. Before You Start Using This Machine
Placing Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-42

Orientation of Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43
Placing an Original on the Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-44
Placing Originals in the Feeder (DADF-D1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-47
Making Prints Using the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-50
Using the Stack Bypass While Reserving Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-55
Multifunctional Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-60

Available Paper Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-61
1-2
About the Installation Location and Handling

Installation Precautions
Avoid Installing the Machine in the Following Locations
Avoid locations which are subject to extremes of temperature and humidity; either
low or high.
For example, avoid installing the machine near water faucets, hot water heaters,
humidifiers, air conditioners, heaters or stoves.
Avoid installing the machine in direct sunlight.

If this is unavoidable, shade the machine using curtains.
1-3
Avoid poorly ventilated locations.

During use, the machine generates ozone. However, the amount of ozone generated is
not enough to affect the human body. Nevertheless, if the machine is used for a prolonged
period of time in a poorly ventilated room, or when making a large quantity of prints, be
sure to ventilate the room to make the working environment as comfortable as possible.
Avoid locations where a considerable amount of dust accumulates.

Avoid locations where ammonia gas is emitted.
Avoid locations near volatile flammables, such as alcohol or paint thinner.

Avoid locations which are subject to vibration.
For example, avoid installing the machine on unstable floors or stands.
1-4
Avoid exposing the machine to rapid changes in temperature.

If the room in which the machine is installed is rapidly heated from a low temperature,
condensation may form inside the machine. This can adversely affect print quality or result
in an inability to obtain print images.
Avoid installing the machine near computers or other precision electronic

equipment.
Electrical interference and vibrations generated by the machine during printing can
adversely affect the operation of such equipment.
Avoid installing the machine near televisions, radios, or other similar electronic
equipment.
The machine might interfere with sound and picture signal reception. Plug the machine
into a dedicated power outlet and maintain as much space as possible between the
machine and other electronic equipment.
About the machines fixing stoppers.
Do not remove the machines fixing stoppers after the machine has been installed.
If you put weight on the front of the machine while the paper drawers or units within the
machine are pulled out all the way, the machine might fall forward. To prevent this from
happening, make sure that the machines fixing stoppers are set in place.
1-5
Select a Safe Power Supply

Plug the machine into a 120V AC outlet.
Do not plug the machine into a multi-plug power strip. Doing so might cause a fire.
Do not plug other electrical equipment into the same outlet in which the machine is
connected.
The power cable may become damaged if it is often stepped on or heavy objects
are placed on it. Continued use of a damaged power cable can lead to an accident.
Provide Adequate Installation Space

Provide enough space on each side of the machine for unrestricted operation.

!
" # $

#"%
+
%'-) ./ ++!
&'() *(% ++!

(&) (( ++!
+
%'-) ./ ++!
-,%'-) .* ++!
&'() *(% ++!

(&) (( ++!
,,'-) %%, ++!
Moving the Machine

If you intend to move the machine, contact your service representative beforehand.
1-6
Handling Precautions
Do not attempt to disassemble or modify the machine.
Some parts inside the machine are subject to high voltages and temperatures. Take
adequate precaution when inspecting the inside of the machine. Do not carry out
any inspections not described in this manual.
Be careful not to drop any foreign objects, such as paper clips or staples, inside the
machine. If a foreign object comes into contact with electrical parts inside the
machine, it might cause a short circuit and result in a fire or an electrical shock.
If there is unusual noise or smoke, immediately turn the main power switch OFF,
then call your service representative. Using the machine in this state might cause a
fire or an electrical shock. Also, avoid placing objects around the plug so that the
machine can be unplugged whenever necessary.
1-7
Do not turn the main power switch OFF or open the front door during operation of
the machine. This might result in paper jams.
If the machine will not be used for a prolonged period of time, for example, during
the night, turn the main power switch OFF.
It is recommended not to store data on the hard disk of this machine, without first
having backup copies on a computer or printouts of such data. This is necessary to
avoid the possible loss of data, in case of damage to the machine or its hard disk.
In the center of the front cover is the ventilation port. Do not block the port by
pasting a sheet of paper over it, for example.
CAUTION
CANON RECOMMENDS THAT DATA STORED ON THE PRODUCTS HARD DISK DRIVE BE
DUPLICATED OR BACKED UP TO PREVENT ITS LOSS IN THE EVENT OF FAILURE OR
OTHER MALFUNCTION OF THE HARD DISK DRIVE. NEITHER CANON NOR ANY SERVICE
PROVIDER WILL BE LIABLE FOR DAMAGES FOR LOSS OF DATA STORED ON THE
PRODUCTS HARD DISK DRIVE (SEE THE TERMS OF THE PRODUCTS LIMITED
WARRANTY FOR MORE DETAILS).
1-8
What the imageRUNNER 5000i Can Do
IMPORTANT
You can use the copying, sending and Network Scan functions with the imageRUNNER 5000i
only when the Image Reader-A1 is attached.
You can scan the original using the Mail Box function with the imageRUNNER 5000i only when
the Image Reader-A1 is attached.
Switching the Functions Indicated on the Touch Panel

Display
After the power is turned ON, the following screen appears on the touch panel display. You
can press [Copy], [Send], [Mail Box], [Scan], or [System Monitor] to change functions. (See
Selecting the Initial Function at Power ON, on p. 3-6.)
IMPORTANT
[Scan] is displayed when the Network Scan feature is available.
NOTE
You can set the initial screen (the first screen shown when the machine is turned ON) from the
Additional Functions screen. The initial screen can be the Copy, Send, Mail Box, or System
Monitor screen.
1-9
1
Most operations for using this machine are done from the touch panel display. By pressing
the keys following the messages on the touch panel display, you can utilize the functions of
this machine.
Copy
Send
Press to use the Copy function.

(See Chapter 1 Basic Copying
in the Copying Guide.)
Mail Box
Press to use the Send function.

(See Chapter 1 Various Sending
Methods in the Sending Function
Guide.)
Press to use the Mail Box

function. (See Chapter 1
Basic Usage of Mail Box in
the Mail Box Function
Guide.)
Scan
Press to use the Network
Scan function.
Job/Print monitor area
System Monitor
Displays the current status of the copy job

or other functions.
Press to change, check, cancel a job, or to print the log.

(See Chapter 2 Checking Various Job Operations and
Device Status.)
Setting Specifications to Suit Your Needs

By pressing
(Additional Functions), the Additional Functions screen appears. The
Additional Functions screen enables you to make common settings related to many functions
of the machine, as well as setting specific functions to suit your needs. For details of settings
not explained in this manual, see the following manuals:
Copy Setting ....................................................................Copying Guide
Communications Settings, Address Book Settings..........Sending Function Guide
Mail Box Settings .............................................................Mail Box Function Guide
Printer Settings ................................................................PS/PCL Printer Guide
Network Settings..............................................................Network Guide
Additional Functions Screen
1-10
System Settings Screen

IMPORTANT
Without the Image Reader-A1 being attached, several items may not be displayed.
NOTE
Settings made from the Additional Functions screen will not be changed even if you
press
(Reset).
For instructions on how to specify the Common Settings, see Chapter 3 Selecting and Storing
Settings to Suit Your Needs.

For instructions on how to specify the System Settings, see Chapter 4 System Manager Settings.
For instructions on how to specify the Printer Settings, see the PS/PCL Printer Guide.
For instructions on how to specify the Network Settings, see the Network Guide.
If the machine does not have the Network Scan function, [Auto Offline] is not displayed.
Functions That Conserve Power Consumption

You can conserve power consumption efficiently using the following functions when the
machine is not operated.
NOTE
There will be a slight delay when starting to use the machine next time.
The touch panel display turns OFF when the machine enters one of these functions.
You can print data sent from a computer even when the machine enters one of these functions.
Energy Saver Mode
When the machine will not be used for a long time, you can press
(Energy Saver) to
put the machine in an Energy Saver mode. This reduces the temperature of the machines
fixing unit and thereby conserves energy. To start operations again, press
(Energy
Saver) once more. Pressing the control panel power switch also reactivates the machine.
NOTE
The following Energy Saver Mode settings can be selected: 10% mode, 25% mode, 50%
mode, and None mode. (See Changing the Energy Saver Mode Setting, on p. 3-15.)
1-11
Low-Power Mode
If the machine is not used (no keys are pressed) for a period of about 15 minutes after
prints have been made or a key operation performed, the machine automatically enters
the Low-Power mode.
The Low-Power mode reduces the temperature of the machines fixing unit and thereby
conserves energy. This function meets the ENERGY STAR Program for energy
efficiency. To start operations again, press
(Energy Saver) once more. Pressing the
control panel power switch also reactivates the machine.
1
NOTE
The Low-Power Mode Time can be set from 10 minutes to 4 hours. (See Setting the Low-Power
Mode Time, on p. 3-42.)
Sleep Mode
The Sleep mode reduces power consumption even more than the Energy Saver mode
and the Low-Power mode. You can set the machine to enter the Sleep mode whenever
you desire, by pressing the control panel power switch. However, there will be a slight
delay when starting to use the machine the next time. To reactivate the machine, press the
control panel power switch.
NOTE
Turn the control panel power switch OFF when not using your machine for a prolonged period of
time, for example, at night.
The time taken for the machine to automatically enter the Sleep mode can be set from 10 minutes to
4 hours. (See Setting the Time to Initiate Auto Sleep After Finishing Operations, on p. 3-38.)
Quiet Mode
If the machine is not used (no keys are pressed) for a certain period of time after prints
have been made or a key operation performed, the device sounds from the machine are
stopped, and the machine enters the Quiet mode.
NOTE
The Quiet Mode settings are in the range from 0 to 9 minutes, in one-minute increments. (See
Setting the Time for the Unit to Quiet Down After the Last Task, on p. 3-40.)
1-12
Daily Timer
The control panel power switch automatically turns OFF at the time and day of the week
set with the daily timer. To reactivate the machine, press the control panel power switch.
NOTE
The Daily Timer settings are in the range from Sunday to Saturday and from 00:00 to 23:59. (See
Setting the Time for the Units Power to Turn OFF on Different Days of the Week, on p. 3-41.)
Precedence of Power Consumption Functions:
1
- You can set the machine to enter the Energy Saver mode when the machine is neither in the
Low-Power mode nor the Sleep mode.
- If the machine is not operated for a period of about 15 minutes while the machine is in the
Energy Saver mode, the machine automatically enters the Low-Power mode.
- If the machine is not operated for a period of about 1 hour when the machine is in the LowPower mode, or at the time and day of the week set with the Daily Timer, the machine
automatically enters the Sleep mode.
- If the time set for the Auto Sleep mode to take place is shorter than that of the Low-Power
mode, the Auto Sleep mode has priority. (The machine enters the Sleep mode.)
- Even when the machine is in the Low-Power mode, the Daily Timer will be performed at the
time and day of the week set with the Daily Timer. (The machine enters the Sleep mode.)
- Even before the time set with the Auto Sleep mode, the Daily Timer will be performed at the
time and day of the week set with the Daily Timer. (The machine enters the Sleep mode.)
The default settings are as follows:
- Low-power mode: 15 minutes
- Auto Sleep mode: one hour
- Daily Timer: no setting
You can set the Energy Saver mode whenever desired by pressing
(Energy Saver) during this period.
Energy Saver mode
Low-Power mode
Low-Power mode
Auto Sleep mode

Operation done
Sleep mode
15 minutes
One hour
Time
1-13
Checking, Changing, and Canceling Print Jobs

By using the System Monitor screen, you can check the status of a printing document,
cancel printing, or specify the printing priority.
NOTE
For a description of functions, see Chapter 2 Checking Various Job Operations and Device
Status.
The status of each icon displayed on the screen is as follows:

Icon
(Type of Job)
Description
Description
Copy job
Error
Send job
Paper jam
Mail Box job
Staple jam
Printer job
Add toner
Remote copy
Report job
Network Scan
Additional Functions job
1-14
Icon
(Machine Status)
Displaying a Guide Screen

Pressing ? (Guide) brings up a guide screen with information about the various features
that are available with your machine.
Usage Guide
Guide Function Screen

Pressing ? (Guide) after selecting a function brings up a guide screen with an
explanation for that function. Use this guide function if you do not understand how to use
the mode you are setting.
In this example, the Margin mode has been selected. If you press ? (Guide) while setting
[Margin], the touch panel display changes to the Guide Function screen, as shown above.
To return to the Guide Menu screen, press [Guide Menu]. To return to the display for
[Margin], press [Done].
1-15
Guide Menu
Guide Menu Screen

This machine supports many functions. To find the right function for your particular needs
or to find a simple description of a function, press ? (Guide) while the Basic Features
screen or Special Features screen is displayed. The Guide Menu screen appears on the
touch panel display, as shown above.
Example: When copying photo originals:
Select [Making Copies], and press [Various originals]. Press [Photo original] or [Originals
with Text/Photo], and you can see the function details by pressing [] or []. Press [Done]
to return to the Various Originals Menu screen. To return the display to the Guide Menu
screen, press [Done].
Reading Messages from the System Manager

A message board is used to indicate messages on the touch panel display from the system
manager to users of this machine through the Remote UI feature. (See Chapter 2 Functions
of the Remote UI in the Remote UI Guide.)
NOTE
For instructions on how to erase the message board, see Erasing a Message Board (Clear
Message Board), on p. 4-33.
1-16
Types of Message Boards

The following three types of message boards are available:
A Message Board Without [Done]:
A Message Board With [Done]:

NOTE
If you press [Done] and close the message board, you can perform a normal operation. The
message appears again when the main power is turned back ON, or after Auto Clear has taken
place. You can set the Auto Clear Time from 0 to 9 minutes, in one-minute increments. You can
also cancel this function. (See Setting the Time for the Display to Return to the Basic Features
Screen After Finishing Operations, on p. 3-39.)
1-17
A Message Board Where the Message Appears in the Job/Print Monitor Area:
Using Other Useful Functions

The following explains other useful functions:
Auto Drawer Switching Function
If a paper drawer runs out of paper during printing, the machine automatically locates
another paper drawer loaded with the same size paper, and begins feeding paper from
that paper drawer.
NOTE
You can set whether or not a paper drawer is subject to Auto Drawer Switching for each function.
(See Setting a Paper Drawer for Auto Paper Selection/Auto Drawer Switching, on p. 3-11.)
Auto Clear Function

If the machine is not operated for a period of about 2 minutes after prints have been made
or a key operation performed, it automatically returns the settings to the Standard mode.
NOTE
You can set the Auto Clear Time from 0 to 9 minutes, in one-minute increments. The default
setting is <2 minutes>. (See Setting the Time for the Display to Return to the Basic Features
Copy Waiting Time Display Function

When you turn <ON> the Job Duration Display from the Additional Functions screen, the
display shows the copy waiting time depending on the selected copy mode.
NOTE
The job duration time is not displayed for the Transparency Interleaving, Cover/Sheet Insertion,
Different Size Originals, Rotate Collating, and Rotate Grouping modes, or when the copy waiting
time is less than one minute. (See Chapter 3 Setting/Storing Specifications of the Copy
Function in the Copying Guide.)
1-18
Paper Supply Indicator Function

This function shows the remaining amount of paper in each paper drawer when you select
the paper source (See Chapter 2 Additional Copy Functions in the Copying Guide or
Chapter 3 Using/Arranging Documents Stored in a Box in the Mail Box Function Guide),
or when paper in one paper drawer has run out during printing.
Display When Selecting Paper
Paper Supply Indicator
Display When Paper Has Run Out

There are four different indicators as shown below.
Display
Remaining paper
Paper drawer is approximately 50% - 100% full.
Paper drawer is approximately 10% - 50% full.
Paper drawer is less than approximately 10% full.
Paper drawer is empty.
Paper Output
When scanning and printing one original, and when printing on free-size paper or other
available paper set in the stack bypass, the paper is output face up. In other cases, paper
is output face down in page order. For details about other available paper, see Available
Paper Stock, on p. 1-61.
1-19
Parts and Their Functions

External View

Puncher Unit-B1 Are Attached
1
3
4
5
6
7
1 Control Panel
(See Control Panel Parts and Functions, on p.
1-23.)
2 Original Supply Tray

3 Feeder
4 Original Output Area
5 Stack Bypass
Feeds transparencies and non-standard size
paper stock. (See Making Prints Using the Stack
Bypass, on p. 1-50.)
6 Main Power Switch

Press to the I side to turn the power ON. (See
Main Power and Control Panel Power, on p. 127.)
1-20
7 Right Cover
Open this cover when clearing a paper jam. (See
Clearing Paper Jams, on p. 6-2.)
8 Paper Drawer 1, 2
Each paper drawer holds up to 1,500 sheets of
paper (20-lb bond (80 g/m2)).
9 Paper Drawer 3, 4
Each paper drawer holds up to 550 sheets of
paper (20-lb bond (80 g/m2)). You can adjust
paper drawer 3 to hold the following standard
paper sizes: 11" x 17", LGL, LTR, LTRR, or
STMTR.
When the Optional Equipment Is Not Attached

1
1
1 Control Panel
(See Control Panel Parts and Functions, on p.
1-23.)
2 Stack Bypass
Feeds transparencies and non-standard size
paper stock. (See Making Prints Using the
Stack Bypass, on p. 1-50.)
3 Main Power Switch

Press to the I side to turn the power ON. (See
Main Power and Control Panel Power, on p. 127.)
4 Right Cover
5 Paper Drawer 1, 2
Each paper drawer holds up to 1,500 sheets of
paper (20-lb bond (80 g/m2)).
6 Paper Drawer 3, 4
Each paper drawer holds up to 550 sheets of
paper (20-lb bond (80 g/m2)). You can adjust
paper drawer 3 to hold the following standard
paper sizes: 11" x 17", LGL, LTR, LTRR, or
STMTR.
1-21
Internal View
Puncher Unit-B1 Are Attached
1
1
2
3
1 Rear Side of Platen Glass Cover
5 Unit 1 (Fixing Transport Unit)
2 Platen Glass
6 Unit 2 (Duplexing Transport Unit)
3 Toner Supply Cover
7 Breaker
Open this cover when supplying toner. (See

Adding Toner, on p. 5-13.)
4 Front Cover
1-22
Detects and prevents excess or leakage current.

(See Periodic Inspection of the Breaker, on p.
xxvi.)
8 Test Button
Control Panel Parts and Functions

Touch panel display
' ( ")

!!
#
$%
&%%
!

*
(

1 Counter Check key

The value of the counter is displayed on the
touch panel.
2 Display Contrast Dial

Use to adjust the brightness of the touch panel
display.
3 Numeric keys
Press to enter numerical values.
4 Energy Saver key

Press to place the machine in the Energy Saver
mode.
5 Control Panel Power Switch (Sub Power

Supply)
Press to turn the control panel ON or OFF. When
set to OFF, the machine is in the Sleep mode.
6 Stop key
Press to temporarily stop a scanning operation or
an output operation of the copy function.
7 Start key
Press to start an operation.
8 Main Power Indicator

*
+
'

"
"
0 Error Indicator
Flashes or Lights if there is trouble in the
machine. When the indicator flashes, follow the
instructions appearing on the touch panel
display. When it lights, contact your service
representative.
A Processing/Data Indicator
Flashes when this machine is performing
operations.
B ID key
Press when setting the Department ID
Management function.
C Additional Functions key

Press to set additional functions.
D Guide key
Press to display explanations of modes or
functions on the touch panel display.
E Reset key
Press to return the settings to the Standard
mode.
F Clip Holder
Place paper clips here.
Lights when the main power is turned ON.
9 Clear key
Press to clear incorrectly entered values or
characters.
1-23

Checking the Counter

You can check counter totals of copy and print jobs.
1 Press
(Counter Check) on the control panel.
Counter
Check
Display Contrast
The counter totals are shown on the touch panel display.
1-24
Checking the Counter
Checking the Device Information
1 Press
(Counter Check) on the control panel.
Counter
Check
Display Contrast
Press [Device Configuration].
1
This function enables you to check the version of this machine and get information about the
options attached.
1-25
The Device Configuration screen is displayed.
The Device Configuration screen is divided into multiple screens. Press [] or [] to

display the desired screen.
1-26
Main Power and Control Panel Power
How to Turn ON the Main Power

This section explains how to turn ON the main power.
1 Make
sure that the power plug is firmly inserted into the power
outlet.
WARNING
Never remove or insert the power plug with wet hands. This can cause an electrical
shock.
Press the power switch to ON (I side). The main power switch is

located on the right side of the machine.
The main power indicator on the control panel lights when the main power switch is turned
ON.
IMPORTANT
If the main power indicator on the control panel does not light even though the main power
switch is ON, be sure to check the breaker to see if it is OFF. (See When the Power Does
Not Turn ON, on p. 6-42.)
NOTE
When turning OFF the main power, press the main power switch to the
side.
1-27
1
The machine is provided with two power switches, a main power switch and a control panel
power switch.
The screen below is displayed until the machine is ready to scan.
If a message appears, proceed to step 3.

The screen below is displayed when the machine becomes ready to scan.
When the Image Reader-A1 is attached.
When the Image Reader-A1 is not attached.

The machine is ready to print within 5 minutes (at a room temperature of 68F).
1-28
IMPORTANT
If you turn OFF the main power, wait at least three seconds before turning the main power
back ON.
When the Image Reader-A1 is attached, it takes longer than mentioned above for the
machine to become ready to print, if you scan originals while the machine is warming up.
- Copy ratio: Direct (100%)

- Paper selection: Auto Paper Selection
- Copy exposure: Auto Exposure Control
- Copy quantity: 1
- Copy function: 11-sided copy
You can change the standard settings. (See Chapter 3 Setting/Storing Specifications of
the Copy Function in the Copying Guide, Chapter 4 Setting/Storing the Mail Box Settings
in the Mail Box Function Guide or Chapter 2 Setting/Storing the Send Settings in the
Sending Function Guide.)
You can choose which functions to display on the Basic Features screen according to the
Additional Functions settings. (See Selecting the Initial Function at Power ON, on p. 3-6.)
When the machine becomes ready to scan, jobs can be reserved. (See Chapter 1 Basic
Copying in the Copying Guide, Chapter 3 Using/Arranging Documents Stored in a Box in
the Mail Box Function Guide or Chapter 1 Various Sending Methods in the Sending
Function Guide.)
When a message appears on the touch panel display, follow the

instructions.
If the message <You must insert a control card.> appears:

Insert a control card into the card slot.
The Basic Features screen is displayed.
NOTE
See Card Reader-C1, on p. 7-52.
1-29
1
NOTE
Standard mode is set on the touch panel display.
The standard copy settings are as follows:
If the message <Enter the Dept. ID and Password using the numeric keys.>
appears:
Enter the Department ID and Password, and press
ID
(ID).
The Basic Features screen is displayed.
NOTE
For Instructions on how to enter the Department ID and password, see Operations After
Turning the Power ON, on p. 1-39.
Control Panel Power Switch

Press the control panel power switch to cancel the Sleep Mode and resume normal machine
operations.
NOTE
The machine can receive documents from a personal computer, and print them out even in the
Sleep mode.
1-30
The System Settings of This Machine
Refer to the following instructions:

Setting up and Connecting the Network:
See the Network Guide.
Installing the Printer Driver:
See the PS Driver Guide, and the PCL Driver Guide.
Date and Time Settings:
See Setting the Current Date and Time, on p. 3-34.
System Manager Settings:
See Specifying the System Manager Settings (System Manager Settings), on p. 4-2.
The System Settings of This Machine
1-31
1
This section describes the network installation procedure and environmental settings for the
imageRUNNER 5000i.
Using the Touch Panel Display

This section describes the keys that are frequently used on the touch panel display and how
they are displayed.
CAUTION
Press the touch panel keys gently with a finger. Do not press the touch panel display with
a pencil, ballpoint pen, or other sharp objects that can scratch the surface of the touch
panel display or break it.
NOTE
Before using the touch panel display, peel off the protective film on the display.
Frequently-Used Keys on the Touch Panel Display

The following keys on the touch panel display are used frequently:
Press to close the current setting screen, retaining the programmed settings
from the Additional Functions screen.
Press to cancel the function (mode) that is either being set, or has already been
set on screens other than the Additional Functions screen.
Press to set the function (mode) and proceed to the next setting procedure.
Press to go back to the previous procedure, saving the setting already made,
when setting a function (mode).
Press to close the present screen.
Press to decide the setting of a function (mode).
1-32
Touch Panel Key Display

When a key on the touch panel display is selected, it changes color or appearance.
Function (or Mode) Keys
Key is not selected. It is available for selection.
Key is selected. It is available for selection.

Key color is changed.
The text is grayed-out.
Indicates a function that is not available

with a previously selected function (mode).
Keys that Change to On/Off when Pressed

Off
On
(Checked)
(Highlighted)
When you press a key with in the lower right corner, the items option screen is
displayed. If you press a key that has no arrow, then it turns the item On or Off.
Items option screen will be displayed.
Turns the item On or Off.
When the key has a colored mark in the lower right corner, it indicates that a setting has
been stored.
Stored Key
Empty Key
1-33
Keys That Display a Drop-Down List When Pressed:

When you press a key with in the lower right corner, a list of items to select is displayed.
Before You Press the Key
Drop-Down List
After You Select an Item
1
About Numeric Keys:
When numeric keys are displayed on the touch panel display, you can enter values using
numeric keys on the control panel.
You can enter values using the touch panel

display. You can also enter values using
numeric keys on the control panel.
Enter values using numeric keys on the control
panel.
Adjusting the Brightness of the Touch Panel Display

If the touch panel display is hard to view, use the display contrast dial on the control panel to
adjust its brightness.
NOTE
To make the touch panel display brighter, turn the dial counterclockwise. To make it darker, turn
the dial clockwise.
1-34
Entering Characters from the Touch Panel Display

On screens which require alphanumeric entry, enter characters using the alphabet keys
displayed on the touch panel display, as described below.
Entering Alphabet Characters

Example: Enter <canon>.
1 Press the entry mode drop-down list, and select [Alphanum.].
1-35
Enter [canon].
To enter uppercase characters, press [Shift].
To enter a space, press [Space].
To move the cursor, press [
] or [
].
If you make a mistake when entering characters, use [ ] or [ ] to position the cursor, and
[Backspace] to delete the character. Then, enter the correct character.
1
You can also delete all characters you have entered by pressing
(Clear).
To enter special characters, press the entry mode drop-down list, and select [Symbol].
Then, enter the characters.
The entered values are displayed, as shown below.
NOTE
The available modes and maximum number of letters vary depending on the purpose.
1-36
When you have entered all the characters, press [OK].
Entering Special Characters

Example: Enter <>.
1 Press entry mode drop-down list, and select [Symbol].
Press [] or [] to display the desired special character.

To enter a space, press [Space].
To move the cursor, press [
] or [
].
If you make a mistake when entering characters, use [ ] or [ ] to position the cursor, and
[Backspace] to delete the character. Then, enter the correct character.
You can also delete all characters you have entered by pressing
(clear).
To enter alphabet characters, press the entry mode drop-down list and select [Alphanum.].
Then, enter the characters.
NOTE
The available modes and maximum number of letters vary depending on the purpose.
1-37
When you have finished entering the special characters, press [OK].
Entering Values in Inches

When entering values in inches in modes which require a numeric entry, set the Inch Entry
mode to [On] in Common Settings from the Additional Functions screen. You can then enter
inches when you press [Inch] on a screen requiring numeric entry.
The following example shows inch entry in the Zoom Program mode.
1 To enter 1-1/2 inches, press [1], [_], [1], [/], and [2] on the screen.
1-38
Entering the Department ID and Password
NOTE
When you are using the control card, the message <You must insert a control card.> appears on
the touch panel display. Insert the control card into the card slot. (See Card Reader-C1, on p. 752.)
Operations After Turning the Power ON

After turning the power ON, the screen for entering the Department ID and Password
appears.
NOTE
For instructions on how to turn the power ON, see Main Power and Control Panel Power, on p.
1-27.
1 Press
[Dept. ID] and enter the Department ID, and press [Password]
and enter the password using
(numeric keys).
0
If the password is not set, proceed to step 2.
NOTE
If you make a mistake when entering the Department ID or password, press
(Clear),
and enter the correct values.
1-39
1
When Department ID Management has been set, the Department ID and password must be
entered before operating this machine.
Press
ID
(ID).
Reset
ID
Guide
?
Additional Functions
1
Clear
Processing/Data
Error
The basic screen of the selected function appears on the touch panel display.
If the Department ID or password, that you entered are wrong, the message <This number
has not stored. Enter the number again.> appears. Repeat the procedure from step 1.
1-40
Operations After Using Various Functions
1 When
your operations are complete, press
panel.
ID
(ID) on the control
Reset
ID
Guide
Clear
Processing/Data
Error
The screen for entering the Department ID and password appears.
NOTE
To repeat operations, enter the Department ID and password again.
If you do not press ID (ID) after finishing your operations, any subsequent copies are
totaled under the same Department ID which you previously entered.
When your operations are complete, the screen for entering the Department ID and
password automatically appears after the set time has elapsed, even if you forget to
press ID (ID). (See Setting the Time for the Display to Return to the Basic Features
1-41
Placing Originals
You can scan originals using this machine only when the Image Reader-A1 is attached.
1
Set the originals on the platen glass or in the feeder, depending on the size and type that you
want to print and the settings that you have entered.
NOTE
If the original has too many pages to be placed in the feeder all at once, use the Job Build mode.
(See Chapter 2 Additional Copy Functions in the Copying Guide, Chapter 2 Scanning Originals
into a Box in the Mail Box Function Guide, or Chapter 1 Various Sending Methods in the
Platen Glass
Place the originals on the platen glass when scanning, bound originals, originals on heavy
or lightweight paper, and transparencies.
Feeder
Place a stack of originals in the feeder, and press
(Start). The machine automatically
scans them into memory. Two-sided originals can also be automatically turned over and
both sides scanned.
1-42
Placing Originals
Orientation of Originals
You can place originals either vertically or horizontally. Always align the top edge of your
original with the back edge of the platen glass by the arrow in the top left corner, or with the
back edge of the feeder.
[Platen Glass]
1

Vertical Placement
Horizontal Placement
[Feeder]
ABC
Place the original

face up.
Vertical Placement
ABC
Place the original

face up.
Horizontal Placement
NOTE
If the top edge of the original is not aligned with the back edge of the platen glass, scanning may
not be made correctly depending on the mode you have set.
LTR and STMT-sized originals can be placed either vertically or horizontally. However, the scanning
speed for horizontally placed originals is somewhat slower than for vertically placed originals. You
can place originals horizontally when printing with a Preset Zoom mode, such as when processing
LTR 11" x 17".
Horizontally placed LTR and STMT-sized originals are referred to as LTRR and STMTR.
11" x 17" and LGL-sized originals must be placed horizontally.
Placing Originals
1-43
Placing an Original on the Platen Glass

You should use the platen glass when scanning bound originals, originals on heavy or
lightweight paper, and transparencies, into memory.
NOTE
The machine automatically detects the size of the following originals: 11" x 17", LGL, LTR, LTRR,
1
and STMTR.
1 Lift up the feeder.
IMPORTANT
The machine is equipped with an open/close sensor on the feeder/platen glass cover (see
circled area in the above illustration). When placing originals on the platen glass, lift up the
feeder/platen glass cover about 11-7/8"(30 cm), so that the sensor detaches from the
feeder. If the sensor does not detach from the feeder, the size of the originals may not be
detected correctly.
Return the original supply tray to its original position, if the original supply tray is pulled up.
1-44
Placing Originals
Place your original.
The surface that you want to scan into memory must be placed face down. Align the top
edge of your original with the back edge of the platen glass by the arrow in the top left
corner.
Place bound originals on the platen glass in the same way.

When enlarging LTR or STMT-size originals to 11" x 17" or LGL-size paper, place the
original horizontally on the platen glass, and align it with the LTRR or STMTR marks.
NOTE
When copying STMT-size originals using the platen glass, you need to set [LTRR/STMT
Original Selection] from the Additional Functions screen. (See Distinguishing LTRR-Size
and STMT-Size Originals, on p. 3-17.)
Placing Originals
1-45
Gently lower the feeder/platen glass cover.
CAUTION
Close the feeder/platen glass cover gently, to avoid catching your hand, as this may
result in personal injury.
Do not press down on the feeder/platen glass cover with force when scanning thick
books. This may damage the platen glass and cause personal injury.
IMPORTANT
When placing originals on the platen glass, the size of the original is detected after the
feeder/platen glass cover has been lowered. Be sure to lower the feeder/platen glass cover
before copying.
NOTE
Remove the original from the platen glass when scanning is complete.
1-46
Placing Originals
STMT and postcard size paper cannot be detected. Follow the instructions on the touch
panel display and specify the original size or select the paper.
Placing Originals in the Feeder (DADF-D1)

Place a stack of originals in the feeder, and press
(Start). The machine automatically
scans them into memory. Two-sided originals can also be automatically scanned as twosided image data.
You can place the following originals in the original supply tray:
Weight: One-sided scanning: 10 to 32-Ib bond (38 to 128 g/m2)
Two-sided scanning: 13 to 32-Ib bond (50 to 128 g/m2)
Size:11" x 17", LGL, LTR, LTRR, STMT
Tray capacity:100 sheets (20-Ib bond (80 g/m2))
IMPORTANT
Do not place the following types of originals in the feeder:
-
Originals with tears or large binding holes

Severely curled originals or originals with sharp folds
Clipped or stapled originals
Carbon-backed paper or other originals which might not feed smoothly
Transparencies and other highly transparent originals
Check the condition of originals which have been fed through the feeder 30 times. (This
frequency differs depending upon the quality of the paper.) Originals which have been fed
through the feeder 30 times can become folded or wrinkled and might not feed smoothly.
If the feeder rollers are soiled from scanning an original written with pencil, perform the feeder
cleaning procedure. (See Original Becomes Dirty While Using the Feeder (Feeder Cleaning), on
p. 5-26.)
When placing folded originals, smooth out the folds first, then set for scanning.
Placing Originals
1-47
1 Adjust the slide guides to fit the size of the originals.
Neatly place your originals face up in the original supply tray.
When enlarging LTR or STMT-sized originals to 11" x 17" or LGL-size paper, place your
originals horizontally.
Place the original as far as it will go, until the original set indicator is lit.
1-48
Placing Originals
IMPORTANT
Do not add or remove originals while the originals are being scanned.
When scanning is complete, remove the originals from the original output area to avoid
paper jams.
Original output area
NOTE
The scanned originals are output face down to the original output area.
You can place different-size originals (i.e., LTR and 11" x 17", STMT and LTRR) together in
one group in the feeder when you set the Different Size Originals mode. (See Chapter 2
Additional Copy Functions in the Copying Guide, Chapter 2 Scanning Originals into a
Box in the Mail Box Function Guide, or Chapter 1 Various Sending Methods in the
Placing Originals
1-49
Making Prints Using the Stack Bypass

When making prints on transparencies or non-standard size paper stock, load the paper
stock in the stack bypass:
IMPORTANT
Note the following points when using the stack bypass:
-
Copy quantity: 1 to about 50 sheets (stack about 3/16" (5 mm) high)

Paper size: 4" x 5-7/8" to 11-5/8" x 17" (100 mm x 148 mm to 297 mm x 432 mm)
Paper weight: 17-lb bond to 110-lb index (64 g/m2 to 200 g/m2)
Curl down the paper before use.(Curl amount: less than 3/8" (10 mm).) There are some types
of paper stock which may meet the above specifications, but cannot be fed in the stack bypass.
Load STMT-size paper horizontally in the stack bypass.
Do not load different size paper at the same time.
When you select [Free Size] for copying, you cannot use the Auto Copy Ratio, Entire Image,
Finisher, 1 2-Sided, 2 2-Sided, Book 2-Sided, Two-page Separation, Cover/Sheet Insertion,
Shift, Booklet, Transparency Interleaving, Image Combination, Image Separation, or Image
Repeat modes. (See Chapter 1 Basic Copying in the Copying Guide or Chapter 2 Additional
Copy Functions in the Copying Guide.)
When you select [Free Size] for printing documents stored in the mail box, you cannot use the
Finisher, Two-sided Printing, Cover/Job Separator, or Booklet modes. (See Chapter 3 Using/
Arranging Documents Stored in a Box in the Mail Box Function Guide.)
NOTE
When scanning the following originals, you cannot use Automatic Paper Selection. Use Manual
Paper Selection with these types.
- Highly transparent originals, such as transparencies
- Originals with an extremely dark background
When you open the paper package, make sure that the seam in the center of the paper package
is face up. The top surface of the paper stack is the opened surface.
Standard Size
You can load the standard size (A/B or inch size) paper stock.
Free Size
You can load non-standard size (4" x 5-7/8" to 11-5/8" x 17" (100 mm x 148 mm to 297
mm x 432 mm)) paper.
1-50
1 Open the stack bypass.
If the specified paper has already been loaded into the Stack Bypass:
Press [Paper Select], and press [Stack Bypass] to specify the loaded paper.
NOTE
If the paper size loaded in the stack bypass is different from the paper size stored in the
Stack Bypass Standard Settings, press [Stack Bypass Settings] and change the setting to
the loaded paper size. (See Setting the Standard Paper for the Stack Bypass, on p. 3-26.)
If the specified paper is different from that loaded into the Stack Bypass:
Check to see if any job is reserved. (See Checking the Status of a Job and
Device Status, on p. 2-2.)
If there is a current/reserved job, reserve a change for the stack bypass. (See Using the
Stack Bypass While Reserving Print Jobs, on p. 1-55.)
When there is no reserved job, continue the procedure from step 2.
1-51
Adjust the slide guides to the size of the paper.
1
Slide Guide
When feeding large-size paper, pull out the auxiliary tray.
Auxiliary Tray
Load the paper in the stack bypass.

Make sure that the height of the paper stack does not exceed the limit mark (
).
Align the required number of sheets of paper with the slide guides. The surface that you
want to print on (opened surface) must be placed face up. Insert the paper into the
machine until it stops.
1-52
Select the paper size, and press [Next].
If the following screen is displayed, adjust the width of the slide guides and set the size.
IMPORTANT
Set the paper size to the same size as the paper loaded in the stack bypass.
NOTE
When loading paper other than a standard size, press [Free Size].
To select an A or B series paper size, press [A/B-size].
1-53
Select the type of paper (Plain, Heavy, etc.), and press [OK].
IMPORTANT
Select the correct paper type to avoid a paper jam.
NOTE
For details on paper types, see Available Paper Stock, on p. 1-61.
Press [Done].
Paper Size Selected
Paper Size Loaded

Presently
If you press [Stack Bypass Settings], you can set the paper size again.
1-54
Using the Stack Bypass While Reserving Print Jobs

While paper is being fed from the stack bypass for the current print job, you can specify the
paper to be loaded in the stack bypass for the next reserved job.
You can reserve up to five print jobs, including the current job. Interrupt print jobs are not
included in this count.
1 Place
your original and set the desired print settings. Press [Paper
Select], and press [Stack Bypass Settings].
When there is no reserved print job, you can designate the paper size by pulling it out and
reinserting it.
NOTE
When Stack Bypass Standard Settings is set to [On], and [Stack Bypass] is selected, the
paper stored in the standard settings is displayed. (See Setting the Standard Paper for the
Stack Bypass, on p. 3-26.)
1-55
1
The following example assumes that 11" x 17" plain paper is being fed from the stack bypass
for the current job, and that you are reserving LTR plain paper to be fed from the stack
bypass for the next reserved job.
NOTE
When storing paper as the Stack Bypass Standard Settings, the paper size/type will be
displayed. (See Setting the Standard Paper for the Stack Bypass, on p. 3-26.)
Select the paper type, and press [OK].
NOTE
If there is more than one reserved job waiting to print, only the paper size/type specified for
the last reserved job will be shown here and on the Basic Features screen. For example,
the current job is using LTR plain paper from the stack bypass, the first reserved job will
use LTRR plain paper, the second reserved job will use LGL plain paper, the third reserved
job will use 11" x17" plain paper, and the fourth reserved job will use STMTR plain paper.
The paper size/type that shows here and on the Basic Features screen is STMTR plain
paper.
1-56
The paper size/type currently loaded and the paper size/type reserved to be loaded are
displayed, as shown on the screen below.
Paper Size/Type Specified

for the Reserved Job
Press [Done].
This completes the reserved settings for the paper you plan to load in the stack bypass.
Press
(Start).
When printing documents stored in a box, press [Start Print].
Stop
Start
6
9
Clear
1-57
Paper Size/Type
Currently Loaded
Load the specified paper when its turn comes to print.
NOTE
The specified paper size/type is displayed when its turn comes to print.
Even when setting reserved print settings, and if paper is loaded in the stack bypass,
specify the same paper in both size and type as specified at step 2 and 3. Otherwise, the
machine does not start printing.
NOTE
1-58
1
Printing starts.
1-59
Multifunctional Operations
The imageRUNNER 5000i is a multifunction machine equipped with such functions as Print
and Send, in addition to the Copy function. You can operate these functions together
(Multifunction Operation). The following table presents the details of multifunction operations.
: Possible
Receive
Send
Print
Data
Network
Scan
Copy
Box
: Conditional
: Not Possible
Print
Send
Copy
Print
Data
Copy,
Scan,
Print
Receive Print data
*1
*1
Send
*1
*1
Network
Copy
Scan
Box
Send
*2
Copy
Print
Print data
Copy, Scan, Print
*2
*2
*2
*1 If image processing (image compression, enlargement/reduction, rotation, etc.) is required, the operating
capability may be reduced.
*2 Jobs will be printed in order according to the Print Priority setting. As each job is completed, the next job in the
priority order will be printed. However, an interrupt copy job will be printed at the end of a copy set.
NOTE
If more than one send job is being performed at the same time, performance of the network
sending and receiving may be reduced.
Printing from a box involves the same procedure as printing print data.
Printing remote copy jobs or cascade copy jobs involves the same procedure as printing copy
data.
1-60
Multifunctional Operations
Available Paper Stock
: Possible
: Not Possible
: Conditional
Available Loading Place (Paper Set Place)

Paper Type
Paper Drawer 1, 2 Paper Drawer 3, 4
Stack Bypass
Paper Deck
Plain*1
Recycled*1
Color *1
Heavy*2
Letterhead*3*4
Tracing Paper
Transparency
Labels
3-Hole Punch*1*4*5
Bond*1
*1 Plain, Recycled, Color, Bond, and 3-Hole Punch paper are from 17-lb to 24-lb bond (64 g/m2 to 90 g/m2).
*2 Heavy paper is from 25-lb bond to 110-lb index (91 g/m2 to 200 g/m2).
*3 Pre-printed paper with logos or patterns.
*4 When copying on Letterhead or 3-Hole Punch paper, we recommend that you set the Image Orientation Priority to
[On] from the Additional Functions screen. (See Chapter 3 Setting/Storing Specifications of the Copy Function in
the Copying Guide.)
*5 3-Hole Punch paper can only be set vertically (LTR). Set the 3-Hole Punch paper as follows, according to its
orientation: Set hole-punched paper according to its orientation, in the following way:
- Left open: When loading paper in the paper drawers, set the paper with the holes on the right side. When loading
paper in the stack bypass, set the paper with the holes on the left side.
- Right open: When loading paper in the paper drawers, set the paper with the holes on the left side. When loading
paper in the stack bypass, set the paper with the holes on the right side.
1-61
1
The paper types which can be used for this machine are shown in the following table. The
type of paper loaded in a paper drawer is indicated by the icon shown on the touch panel
display for that paper drawer. (See Identifying the Type of Paper in a Paper Drawer, on p. 313.)
: Possible
: Not Possible
: Conditional
Available Loading Place (Paper Set Place)

Paper Type Length Width
Paper Drawer 1, 2 Paper Drawer 3, 4 Stack Bypass
11" 17"
11" 17"
LGL
8-1/2" 14"
LTR
11" 8-1/2"
LTRR
8-1/2" 11"
STMTR
5-1/2" 8-1/2"
Free Size
(4" 5-7/8" to
11-5/8" 17")
NOTE
For instructions on how to load paper, see the following pages:
- Paper Drawer 1 to 4: Loading Paper. (See p. 5-2.)
- Paper Deck: Loading Paper in the Paper Deck. (See p. 7-7.)
- Stack Bypass: Making Prints Using the Stack Bypass. (See p. 1-50.)
1-62
Paper Deck
Checking Various Job Operations

and Device Status
CHAPTER
This chapter explains various methods of confirming and changing print jobs, and related
functions.
Checking the Status of a Job and Device Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Confirmation/Cancellation of a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Checking Details of a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Checking Details of Copy and Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8
Checking Send Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9
Performing Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11
Canceling a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Canceling from the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-17
Canceling with
(Stop) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18
Canceling a Job from the System Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-19
Priority Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Handling Print Jobs Sent from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22
Printing Secured Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24
2-1
Checking the Status of a Job and Device Status

When you press [System Monitor], the System Monitor screen appears allowing you to
check and change the status of Copy, Send, and Print jobs. For example, you can change
the order of jobs in the print queue, cancel a job, check details of a job, or print a passwordprotected job (secured print).
2
By displaying the Job List for each job type, it is possible to confirm the present job or a job
waiting to be processed, and by displaying the History List, it is possible to confirm a job
already processed.
From the System Monitor screen, it is also possible to quickly acquire information about the
machine, check the amount of paper remaining in the paper drawers and optional drawers,
check the amount of memory currently being used, and view any error messages.
NOTE
Check/Change of job operation can also be performed from the Remote UI. (See Chapter 2
Functions of Remote UI in the Remote UI Guide.)
Each key located at the bottom of the System Monitor screen has a green and red indicator. The
green indicator flashes when the machine is performing that type of job. The red indicator flashes
if an error occurs in the machine. For details on how to handle errors, see Chapter 6
Troubleshooting.
1 Press [System Monitor].
2-2
Select the Job Type ([Copy], [Send], or [Print]) you want to check or
change from the keys located at the bottom of the System Monitor
screen, or press [Device] to display the current machine status.
When Job Type (Copy, Send, or Print) is Selected:

Press [Status] to check the jobs that are currently being processed or waiting to
be processed.
[Print] is selected in this example.
Press [Log] to check the jobs that have already been processed.
Log is stored in the order of job types. Select the job type you want to check from the
Select Type drop-down list.
2-3
NOTE
In the Log, the printing job history of up to 100 documents can be displayed.
The status of each icon displayed on the screen is as follows:
Icon
(Status of Job)
Description
Icon
(Type of Job)
Description
Operating
Copy job
Waiting
Send job
Error
Mail Box job
Canceling
Printer job
Paused
Remote copy
Secured job
Report job
Job complete
Local print
When [Device] is Selected:

Check the Status of the Machine.
The status of the job and
device currently being
processed is displayed.
The amount, type, and size of

paper loaded in the paper
drawers and Paper Deck
(optional) are displayed.
A key to show procedures for
removing paper jams, etc. is
displayed.
The amount of memory
available (%) is displayed.
2-4
Confirmation/Cancellation of a Job
When you send print data from a computer, it is stored in this machine as input. The machine
then processes this data and outputs it. This operation is called Spool.
NOTE
Operations, such as checking or canceling spool jobs, are possible only when Use Spooler is set
to [On]. For details, see the Network Guide.
1 Press [System Monitor].
Press [Print].
2-5
Press [Spool Status].
Press the Spool Type drop-down list.
2-6
When Canceling a Job in the Spooler:

Select [Spool Status].
Select the job whose spooling you want to cancel, and press [Cancel].
Press [Yes].
If you do not want to cancel the job, press [No].
When Checking a Jobs Detailed Information:

Select [Spool Status].
Select the job you want to view more details about, and press [Details]. Check the
detailed information, and press [Done].
Press [Done].
The display returns to the Basic Features screen.
2-7
Checking Details of a Job

You can check job details such as the date and time entered, and the number of pages. For
the Send job details, you can check each destination when multiple destinations are
specified.
Checking Details of Copy and Print Jobs
1 Press [System Monitor], and select the Job Type ([Copy] or [Print]).
2 Press [Status] or [Log], select the job whose details you want to
check, and press [Details].
Check the detailed information, and press [Done].

Repeat this procedure.
2-8
Checking Send Job Details
1 Press [System Monitor], and press [Send].

2 Press [Status] or [Log], select the job whose details you want to
check, and press [Details].
NOTE
When you set [Erase Failed TX] to [Off], and specify multiple destinations, the job status
screen of the specified destinations completed without error indicates <Finished.>.
Also in this case, if you select any of these destinations and cancel their jobs, their job
details will be indicated on the job history screen.
2-9
Confirm the details you want to see.
To change the address, press [Change Destination]. (See Changing the Destination, on
p. 2-11.)
If you want to resend a job, press [Resend]. (See Resending a Send Job, on p. 2-14.)
If you want to print the details of job status or log, press [List Print].
If there are multiple recipients using the same Send method, you can display the Broadcast
List. Press [Broadcast List] to confirm the recipients and status.
Press [Done].
2-10
Performing Send Jobs

You can change the destination of the sending job or resend the job sent in error.
Changing the Destination

You can change the destination of a Send job from the System Monitor screen.
IMPORTANT
Destinations can be changed only for send standby jobs set with delayed send, or jobs which have
additional functions settings. (See Chapter 2 Setting/Storing the Send Settings in the Sending
Function Guide.)
Multiple destinations cannot be changed at the same time. Also, sending destinations within a group
cannot be changed at one time.
If there is any job being processed or in the Send queue that has the same job number as the
destination you want to change, that change cannot be made (except for Delayed Send jobs).
NOTE
You cannot change the destination type. For example, you cannot make changes so that the jobs
sent to e-mail are sent to the file server.
If storing the document in the box, you cannot change the box to be stored in.

2 Press [Status], select the job to be changed, and press [Details].
2-11
been canceled from sending due to error.
To change the address of the job with the send error, set the Erase Failed TX setting to <Off> in the
Press [Change Destination].
If there are several destinations with the same sending method, [Broadcast List] will be
displayed. Press [Broadcast List], and after selecting the destination to be changed, press
[Change Destination].
2-12
Change the destination.
The destinations which can be changed and their details are as follows.
- E-mail: E-mail address
- Database: Host name, folder ID, Functional Unit name
- File: Host name, file path, user name, password
Press [OK].
Press [Done].
2-13
Resending a Send Job

You can resend a document that was not sent due to an error.
IMPORTANT
To change the address of the job with the send error, set the Erase Failed TX setting to <Off> in the
additional functions settings. (See Chapter 2 Setting/Storing the Send Settings in the Sending
Function Guide.)

2 Press [Status], select the job to resend, and press [Details].
2-14
Press [Resend].
If there are several destinations with the same sending method, [Broadcast List] will be
displayed. Press [Broadcast List], select the destination to be resent, and press [Resend].
Press [Done].
2-15
Printing Send Job Status/History

2 Press [Status] or [Log], and press [Print List].
NOTE
If plain or recycled paper (11" x 17", LGL, LTR, or LTRR size) is loaded in a paper drawer
that has been set to <ON> after being specified as [Other] or the Drawer Eligibility for APS/
ADS screen, you can print a list. (See Setting a Paper Drawer for Auto Paper Selection/
Auto Drawer Switching, on p. 3-11.)
Press [Yes].
If you selected [Status], the TX Reserve List is printed. If you selected [Log], the Activity
Report (TX) is printed.
If you do not want to print, press [No].
Press [Done].
2-16
Canceling a Job
This section explains how to cancel a job in several ways.
1 Press
[Cancel] on the screen which appears while the machine is
scanning, printing, or waiting to print a document.
The selected job is canceled.
NOTE
When you cancel a job during scanning, be sure to remove the original of that job.
Canceling a Job
2-17
Canceling from the Touch Panel Display
Canceling with
(Stop)
You can cancel a job by pressing

Reader-A1 attached.
1 Press
(Stop), when the job has been scanned with the Image
(Stop).
ON / OFF
2
3
Stop
Start
6
9
Clear
When canceling a job which is being printed, press [Cancel] on the touch panel display
which appears during printing.
Select the job to be canceled from the list, and press [Cancel].
You cannot select multiple jobs and cancel them all at once.
When canceling multiple jobs, select and cancel one job at a time.
The selected job is canceled.
If you do not want to cancel the job, press [Resume Copying].
3
2-18
Press [Resume Copying].
Canceling a Job
Canceling a Job from the System Monitor Screen
1 Press
[System Monitor], and select the Job Type ([Copy], [Send], or
[Print]).
NOTE
If you want to cancel remote or cascade copy from the machine scanning the original,
press [Copy] on the System Monitor screen.
Press [Status].
Select the job to be canceled, and press [Cancel].
You cannot select multiple jobs and cancel them all at once.
When canceling multiple jobs, select and cancel one job at a time.
The job in the process of sending may not be canceled even when you press [Cancel].
Canceling a Job
2-19
Press [Yes].
If you do not want to cancel the job, press [No].
NOTE
The canceled job is displayed as <NG> on the Log screen.
Press [Done].
2-20
Canceling a Job
Priority Printing
When you set priority printing for a job, the machine starts printing the job once the current
print job is complete.
Select the job for priority printing, and press [Print Next].
Press [Done].
1 Press [System Monitor], and press [Print].

2 Press [Status].
Priority Printing
2-21
Handling Print Jobs Sent from a Computer

You can temporarily stop a print job sent from a computer, or skip an error when a print error
occurs.
2

2 Press [Status].
2-22
Select the desired job, and press [Details].
Handle the print job.
When you press [Pause], printing stops temporarily, and the key changes to [Resume].
When you press [Resume], printing restarts, and the key changes to [Pause].
You can continue the print job even when a print error has occurred, by pressing [Auto
Continue], depending on the type of print error. However, the print output may not be the
same as expected.
When printing is canceled from the computer or when the data is less than the volume of
one page, that job may not be performed correctly. When you press [Form Feed], you can
force the print data remaining in memory to be output.
When you finish handling the job, press [Done].

2-23
Printing Secured Documents

You can print documents that have been assigned a password and sent from a computer.
Documents with a password are called secured documents.
Secured documents waiting to be printed are displayed with a icon to the left of the job
number. To print these documents, you need to enter the correct password. This prevents
other people who do not know the password from observing the contents of the print job.
IMPORTANT
If the main power is turned OFF, any secured documents are erased.
The secured document is erased after the printing is complete.
You cannot change the settings of the secured document.

2 Press [Status].
2-24
Select the desired secured document, and press [Secured Print].
Enter the correct password, and press [OK].
Enter the same password originally assigned from the computer. The machine becomes
ready to print the secured document.
To cancel printing, press [Cancel].
Printing starts.
If there is a current or reserved job, the machine starts printing after that job is complete.
2-25
2-26
Selecting and Storing Settings to

Suit Your Needs
CHAPTER
This chapter describes initial settings and procedures and how to change them to suit your
needs.
Additional Functions Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Setting Specifications That Are Common to Each Function (Common Settings) . . . . . . . 3-6
Selecting the Initial Function at Power ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6
Selecting the Default Display After Auto Clear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8
Setting Entry Tone, Error Tone, and the Job Done Tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9
Setting Inch Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10
Setting a Paper Drawer for Auto Paper Selection/Auto Drawer Switching. . . . . . . . . . . . . . . . .3-11
Identifying the Type of Paper in a Paper Drawer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-13
Changing the Energy Saver Mode Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-15
Setting the Energy Consumption in the Sleep Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16
Distinguishing LTRR-Size and STMT-Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17
Setting a Dedicated Tray for Each Function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18
Setting the Printing Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19
Storing an Image Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20
Setting the Standard Paper for the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-26
Setting the Standard Mode for Local Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29
Changing the Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31
Reversing the Display Colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32
Returning the Common Settings to Their Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32
Setting the Timer (Timer Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34

Setting the Current Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34
Setting the Time to Initiate Auto Sleep After Finishing Operations. . . . . . . . . . . . . . . . . . . . . . .3-38
Setting the Time for the Display to Return to the Basic Features Screen
After Finishing Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39
Setting the Time for the Unit to Quiet Down After the Last Task. . . . . . . . . . . . . . . . . . . . . . . . .3-40
Setting the Time for the Units Power to Turn OFF on Different Days of the Week . . . . . . . . . . .3-41
Setting the Low-Power Mode Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-42
Adjusting the Machine (Adjustment/Cleaning) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-43

Fine Adjusting Zoom When Differences in Original Image and Print Image Occur. . . . . . . . . .3-43
Staple Repositioning for Saddle Stitcher Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-44
Changing the Saddle Stitch Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-45
Adjusting the Standard Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-47
Report Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48

Specifying the Report Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-48
Printing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-53
3-1
Additional Functions Settings Table

The following items can be stored or set from the Additional Functions screen.
For details on settings not explained in this manual, see the following guides:
Copy Settings.................................................................Copying Guide
(Including the setting for prints from
remote copy)
Communications Settings, Address Book Settings........Sending Function Guide
Mail Box Settings ...........................................................Mail Box Function Guide
Printer Settings ..............................................................PS/PCL Printer Guide
Network Settings............................................................Network Guide
Available Settings
Applicable
Page
Common Settings
3-2
Initial Function
Select Initial Function

Copy*/Mail Box
Set [System Monitor Screen] as Initial Function:
On/Off*
Set [Device] as the default screen for [System Monitor]:
On*/Off
p. 3-6
Auto Clear Setting
Initial Function*/Selected Function
p. 3-8
Audible Tones
Entry Tone/Error Tone/Job Done Tone (All On*/Off)
p. 3-9
Inch Entry
On*/Off
p. 3-10
Drawer Eligibility For APS/

ADS
Copy/Printer/Mail Box/Other (Bypass: On/Off*, Drawers:

On*/Off)
p. 3-11
Copy: Consider Paper Type: On/Off*
Store Paper Type
Paper drawer (1, 2), Paper Deck: Plain*/Recycled/Color/

Letterhead/Bond/3-Hole Punch/Heavy
p. 3-13
Paper drawer (3, 4): Plain*/Recycled/Color/Letterhead/
Bond/3-Hole Punch/Heavy
Energy Saver Mode
10%*/25%/50%/None
p. 3-15
Energy Consumpton in
Sleep Mode
Low*/High
p. 3-16
LTRR/STMT Original
Selection
Distinguish Manually/Use LTRR Format*/Use STMT

Format
p. 3-17
Tray Designation
Tray A: Copy*/Printer*/Other*
Tray B: Copy*/Printer*/Other*
p. 3-18
Available Settings
Applicable
Page
Common Settings
Printing Priority
1: Copy (Priority) 2: Printer 3: Other
p. 3-19
Store Form for Form

Composition
Store (Entire Image Composition/Transparent Image)/

Erase/Check Print/Details
p. 3-20
Stack Bypass Standard Settings On/Off*
p. 3-26
Standard Local Print

Settings
Paper Select: Auto*/Select Paper Supply

Copies: 1* to 2,000 sets
Finisher:
With the Finisher
Do Not Collate/Collate/Offset Collate*/Group/
Offset Group/Staple (Corner (Top Left/Bottom Left/Top
Right/Bottom Right), Double (Left/Right))
With the Finisher + Puncher Unit-B1
Do not Collate/Collate/Offset Collate*/Group/Offset
Group/ Staple (Corner (Top Left/Bottom Left/Top Right/
Bottom Right), Double (Left/Right))/Hole Punch
With the Copy Tray-C3
Do Not Collate/Collate*/Rotate Collating/Group/Rotate
Grouping
Two-sided Print: On/Off*
Erase Document After Printing: On/Off*
Merge Documents: On/Off*
p. 3-29
Language Switch
On/Off*
p. 3-31
Reversed Display (Colors)
On/Off*
p. 3-32
Initialize Common Settings
Initialize
p. 3-32
3-3
Available Settings
Applicable
Page
Timer Settings
Date & Time Settings
Default Setting (12-digit number)

Time Zone: GMT12:00 to GMT+12:00, (GMT05:00*)
Daylight Saving Time: On*/Off
p. 3-34
Auto Sleep Time
10, 15, 20, 30, 40, 50 min., 1 hour*, 90 min., 2, 3, 4

hours
p. 3-38
Auto Clear Time
0 (no setting), 1 to 9 min., 2 min.*
p. 3-39
Time Until Unit Quiets Down
0 (no setting), 1 to 9 min., 1 min.*
p. 3-40
Daily Timer Settings
Sunday to Saturday, 00:00 to 23:59 in one-minute

increments
p. 3-41
Low-power ModeTime
10, 15*, 20, 30, 40, 50 min., 1 hour, 90 min., 2, 3, 4

hours
p. 3-42
Zoom Fine Adjustment
X/Y: 0*, 1.0% to +1.0% in 0.1% increments
p. 3-43
Saddle Stitcher Staple

Repositioning
Press [Start]
p. 3-44
Saddle Stitch Position

Adjustment
2.0 mm to +2.0 mm (0 mm*) in 0.25 mm increments
p. 3-45
Exposure Recalibration
9 Steps, 5*
p. 3-47
Feeder Cleaning
Press [Start]
p. 5-26
Wire Cleaning
Press [Start]
p. 5-27
Settings
Send
p. 3-48
Print List
Send
Network
p. 3-53
Adjustment/Cleaning
Report Settings
3-4
Available Settings
Applicable
Page
System Settings
System Manager ID: 7 digit number max.

System Password: 7 digit number max.
System Manager:
32 characters max.
E-mail Address:
64 characters max.
Contact Information: 32 characters max.
Comment:
32 characters max.
Dept. ID Management
Department ID Management: On/Off* (Store Dept.

ID/Password, Print Totals, Accept Jobs with unknown p. 4-6
ID: On*/Off)
p. 4-2
p. 4-28
Remote UI
On*/Off
p. 4-31
Device Information Settings
Device Name: 32 characters

Location:
32 characters
p. 4-32
Clear Message Board
Erase
p. 4-33
Auto Offline
On/Off*
p. 4-34
Address Book Password
seven digits
p. 4-35
NOTE
An asterisk (*) indicates the factory default setting.
For instructions on how to set the modes not described in this manual, refer to the appropriate
Operation Manual listed in the front of this Reference Guide. (See About the Manuals for the
Machine, on p. ii.)
Depending on the types of optional equipment attached, some items may not be displayed.
3-5
Communications Settings
E-mail Settings
Maximum Data Size: 0=Off/1-99 3MB*
Default Subject: Attached Image
DataBase Communication Timeout: 3-15min; 5min.*
Setting Specifications That Are Common to Each

Function (Common Settings)
This section describes how to specify the settings that are common to the Copy, Send, or
Mail Box functions.
NOTE
The Common Settings screen is made up of several screens. Use [] or [] to scroll to the
desired screen, and make the required settings.
Selecting the Initial Function at Power ON

You can specify which screen to display when you turn ON the main power or after Auto
Clear function has taken place.
NOTE
- Select Initial Function:
With the Image Reader-A1: Copy
Without the Image Reader-A1: Box
- Set [System Monitor] as the Initial Function: Off
- Set [Device] as the default screen for [System Monitor]: On
1 Call up the desired screen as follows:

(Additional Functions) [Common Settings] [Initial Function]
3-6
Setting Specifications That Are Common to Each Function (Common Settings)
Select [Copy], [Send], or [Mail Box], and press [OK].
Without the Image Reader-A1 being attached, select [Mail Box] as the initial function.
When Using the System Monitor Screen as the Initial Screen:

Select [On], and press [OK]. The System Monitor screen appears when the main
power is turned ON, or after Auto Clear.
NOTE
If you do not want to set the Device Window as the default window in the System Monitor
screen, press [Off], then press [OK].
If you select [Off], the following windows are set as the default windows:
- With the Image Reader-A1: [Copy]
- Without the Image Reader-A1: [Print]
Press [Done].
The specified mode is set, and the display returns to the Basic Features screen.
3-7
Selecting the Default Display After Auto Clear

You can select which screen to display after Auto Clear has taken place.
NOTE
The time delay for Auto Clear can be set. (See Setting the Time for the Display to Return to the
Basic Features Screen After Finishing Operations, on p. 3-39.)
The default setting is <Initial Function>.

3
(Additional Functions) [Common Settings] [Auto Clear Setting]
Select [Initial Function] or [Selected Function], and press [OK].
Press [Initial Function]: To display the screen set under Initial Function after Auto Clear is
performed. For example, if the system monitor screen is set under Initial Function, and Auto
Clear is performed after setting the Mail Box function, the display returns to the system
monitor screen.
Press [Selected Function]: To display the screen before Auto Clear was performed. For
example, if the system monitor screen is set under Initial Function, and Auto Clear is
performed after setting the Mail Box function, the display returns to the Box Selection
screen.
Press [Done].
3-8
Setting Entry Tone, Error Tone, and the Job Done Tone
You can select whether to sound audible tones. The following tones sound at the following
times:
Entry Tone: When pressing keys on the control panel or keys on the touch panel display
Error Tone: When a malfunction occurs (e.g., paper jam or an operational error)
Job Done Tone: After the last copy job has been performed (e.g., outputting or stapling is
complete)
NOTE
The default setting is <On> for all tones.
3

(Additional Functions) [Common Settings] [Audible Tones]
Select [On] or [Off] for Entry Tone, Error Tone and Job Done Tone,
and press [OK].
Press [Done].
3-9
Setting Inch Input

You can display the keys for entering values in inches on the numeric entry screen.
NOTE
The default setting is <On>.

(Additional Functions) [Common Settings] [Inch Entry]
Select [On] or [Off], and press [OK].
Press [Done].
3-10
Setting a Paper Drawer for Auto Paper Selection/Auto

Drawer Switching
The paper drawers used for Automatic Paper Selection and Auto Drawer Switching can be
set. This setting can be made independently for the Copy, Mail Box, and other functions. It is
useful when different paper drawers are used for different purposes.
NOTE
Paper drawers set to <On> are used for the following functions:
The default settings are <Off> for the stack bypass and <On> for the paper drawers 1 to 4.

(Additional Functions) [Common Settings] [Drawer Eligibility For APS/ADS]
Select [Copy], [Printer], [Mail Box], or [Other].
Paper drawer setting for prints from remote copy machines can be made by selecting
[Copy].
You can select [Other] if you are setting the paper drawers to be used for printing reports.
3
- Auto Paper Selection (APS): The machine automatically selects the appropriate paper size
(paper drawer) based on the size of the original and the set ratio.
- Auto Drawer Switching (ADS): If a paper drawer runs out of paper during a continuous printing
job, the machine automatically selects another paper drawer with the same paper size, and
begins feeding paper from that paper drawer.
3-11
Select [On] or [Off] for the Stack Bypass and each paper drawer, and
press [OK].
3
[On]: Makes the paper drawer eligible for APS/ADS.
[Off]: Makes the paper drawer ineligible for APS/ADS.
NOTE
You cannot select [Off] for any paper source other than the Stack Bypass.
If you selected [Copy], in the previous screen, you can select whether or not to set priority
to a paper type.
- If you set [Consider Paper Type] to [On], the paper will not be fed even when it runs out
during printing, unless another paper drawer is loaded with the same paper size and
type. For details on stored paper types, see Identifying the Type of Paper in a Paper
Drawer, on p.3-13.
- If you set [Consider Paper Type] to [Off], the paper will be fed from another paper drawer
when it runs out during printing, if the same paper size is loaded in that paper drawer.
The Stack Bypass Symbol ( ) is not displayed when [Printer] is selected.
The number of each paper drawer is indicated in the following places:
Stack Bypass
Paper Drawer 1
Paper Drawer 2
Paper Drawer 3
Paper Drawer 4
3-12
Press [Done].
Identifying the Type of Paper in a Paper Drawer

You can specify the paper type loaded in each paper drawer.

(Additional Functions) [Common Settings] [] [Store Paper Type]
Select the paper drawer for which you want to store the paper type.
The number of each paper drawer is indicated in the following places:
Paper Drawer 1
Paper Drawer 2
Paper Drawer 3
Paper Drawer 4
3-13
Select the paper type loaded in the paper drawer, and press [OK].
3
Load the same type of paper as set for each paper drawer.
NOTE
For details on paper types, see Available Paper Stock, on p. 1-61.
Press [Done].
NOTE
The paper types stored here are displayed when selecting paper in each mode, as shown
below.
3-14
Changing the Energy Saver Mode Setting

You can reduce the power that is consumed by the machine by changing the setting in the
Energy Saver mode.
NOTE
The default setting is <10%>.

(Additional Functions) [Common Settings] [] [Energy Saver Mode]
Select [10%], [25%], [50%], or [None], and press [OK].
The approximate energy saving figures for each mode, and the approximate delay times
from power ON to Ready to Print status are listed below.
-
10%: 10% less power (approximately 50 Seconds.)

None: 2% less power (approximately 0 Seconds.)
The figures in parentheses ( ) show the approximate time it takes for the machine to return
to Ready to Print status.
Press [Done].
3-15
Setting the Energy Consumption in the Sleep Mode

You can set the amount of energy consumption when the machine is in the Sleep Mode.
NOTE
Depending on the existence of waiting send jobs or the network settings, the Energy
Consumption in Sleep Mode setting may be set automatically.
The default setting is <Low>.

(Additional Functions) [Common Settings] [] [Energy Consumption in Sleep
Mode]
Select [Low] or [High], and press [OK].
Press [Done].
3-16
Distinguishing LTRR-Size and STMT-Size Originals

You can designate the way the machine handles LTRR-size or STMT-size originals placed on
the platen glass. For example, you can make a setting to distinguish the original sizes
manually, or scan the originals of only one of these sizes.
NOTE
The default setting is <Use LTRR Format>.

2
Select [Distinguish Manually], [Use LTRR Format], or [Use STMT

Format], and press [OK].
[Distinguish Manually]: If you place an LTRR or STMT-size original on the platen glass, a
screen allowing you to select the original size appears when scanning.
[Use LTRR Format]: If you place an LTRR or STMT-size original on the platen glass, the
machine detects the original as LTRR-size.
[Use STMT Format]: If you place an LTRR or STMT-size original on the platen glass, the
machine detects the original as STMT-size.
Press [Done].
3-17
3
(Additional Functions) [Common Settings] [] [LTRR/STMT Original Selection]
Setting a Dedicated Tray for Each Function

You can designate an output tray for each function that the Finisher (optional) uses.
NOTE
It is possible to assign a single tray to multiple functions.
We recommend attaching the supplied labels to the trays to identify their respective uses. Blank
labels are also provided.

- Tray A: Copy, Printer, and Other
- Tray B: Copy, Printer, and Other
3

(Additional Functions) [Common Settings] [] [Tray Designation]
Select the functions for dedicated output Trays A and B, and press
[OK].
[Copy].
The output tray for prints from a mail box or various report printings can be set by selecting
[Other].
When you want to set a tray as the designated tray for only a certain function, select only
that function.
NOTE
When the paper reaches the stacking limit of the tray, while both trays are set as the
designated tray for a certain function, the machine automatically changes the output tray to
another available tray.
3-18
Press [Done].
Setting the Printing Priority

You can set the printing priority. A job that is set as high priority is printed preferentially after
the current job is complete.
completed. However, if the current job is paused, printing of a job with a higher priority may be
started depending upon the settings.
- Copy: 1 (Priority)
- Printer: 2
- Other: 3 (1, 2, and 3 indicate priority sequence.)

(Additional Functions) [Common Settings] [] [Printing Priority]
Select the printing priority, and press [OK].
Selecting [1] sets the highest printing priority.

[Copy].
The output tray for prints from a mail box or various report printings can be set by selecting
[Other].
3-19
3
NOTE
Priority printing will not take place even when you set the highest priority until the current job is
NOTE
When the same printing priority has been specified for multiple functions, printing starts
from whichever of the functions is set to print first.
Press [Done].
Storing an Image Form

If you store image forms, you can use the Form Composition function in the Copy mode. For
instructions on how to use the Form Composition function, see Chapter 2 Additional Copy
Functions in the Copying Guide.
IMPORTANT
Up to 100 image forms can be stored. However, this number varies depending upon the capacity
of the hard disk.
Be sure to place the original that contains the image form on the platen glass. It is not possible to
scan an image form from the feeder.
NOTE
Image forms from an Entire Image Composition can also be retrieved from a personal computer
and stored in the machine.

(Additional Functions) [Common Settings] [] [Store Form for Form
Composition]
3-20
Press [Store].
Select the size of the original that contains the image form, and
press [Next].
3
NOTE
Select a form feature, and press [Next].
3-21
When [Transparent Image] is selected:

Adjust the transparent density with [] or [+], and press [Next].
3
You can enter a value from 20 to 99 (in 1 percent increments).
Even when you enter the values with
with [] or [+].
(numeric keys), you can change the values
Set the scanning mode.
If you wish to change the scanning ratio, press [Copy Ratio]. (See Chapter 1 Basic
Copying in the Copying Guide.)
If you wish to change the scanning exposure, press [
Copying in the Copying Guide.)
] or [
]. (See Chapter 1 Basic
If you wish to select the image quality for scanning, select the type of original from the
image quality drop down list. (See Chapter 1 Basic Copying in the Copying Guide.)
If you wish to set up Nega/Posi and Sharpness functions for scanning, press [Special
Features] and set up each function. (See Chapter 2 Additional Copy Functions in the
Copying Guide.)
If you wish to store a name for the image form, press [Form Name].
3-22
NOTE
For instructions on how to enter characters on the touch panel display. (See Entering
Characters from the Touch Panel Display, on p.1-35.)
The maximum number of characters that can be entered is 24.

If you do not enter the form name, the date and time will be displayed instead.
Place the original that contains the image form you want to scan on
the platen glass, and press
(Start).
The image form you scan is stored and displayed on the image form list.
NOTE
The following two types of icons appear in the screen:
: Transparent Image
: Entire Image Compositon
3
Press [Done].
Checking the Detailed Information of the Image Form

Composition]
3-23
Select the image form you wish to obtain detailed information about,
and press [Details].
3
When 8 or more image forms are stored, press [] or [] to display the rest of the image
forms.
NOTE
To check the images stored as forms, press [Check Print], and make a copy of the image.
(See Chapter 2 Additional Copy Functions in the Copying Guide.)
Check the detailed information, and press [Done].
If you wish to change the name of an image form, press [Change Form Name].
NOTE
For instructions on how to enter characters on the touch panel display. (See Entering
Characters from the Touch Panel Display, on p.1-35.)
The maximum number of characters that can be entered is 24.
3-24
Press [Done].
Erasing an Image Form

Composition]
Select the image form you wish to erase, and press [Erase].
NOTE
To check stored image forms, press [Check Print], and make a copy of the image. (See
Chapter 2 Additional Copy Functions in the Copying Guide.)
Press [Yes].
If you do not want to erase the image, press [No].

The image form, stored in memory, is erased.
3-25
Press [Done].
Setting the Standard Paper for the Stack Bypass

You can specify the default settings for the Stack Bypass. By pressing [Stack Bypass] when
making reserved prints, you can reserve by the mode that you stored here.
NOTE
When using the stack bypass as a paper source for the Copy and Mail Box functions, you must
3
select the stack bypass when setting Drawer Eligibility For APS/ADS. (See Setting a Paper
Drawer for Auto Paper Selection/Auto Drawer Switching, on p. 3-11.)
The default setting is <Off>.

(Additional Functions) [Common Settings] [] [Stack Bypass Standard
Settings]
Select [On], and press [Store].
If you select [Off], proceed to step 5.
3-26
3
NOTE
To select free size paper, press [Free Size].
NOTE
If [Free Size] is selected, [Transparency] cannot be selected.
3-27
Press [OK].
Press [Done].

3-28
Setting the Standard Mode for Local Printing

The standard Local Print settings made in this section are used when printing documents
stored in a box or images to be sent without changing their print settings, and when printing
documents sent from a personal computer after changing print settings. The machine also
prints using the standard Local Print settings when you merge multiple documents. (An
asterisk (*) indicates the default setting.)
Paper Select (Paper Source)
Copies
Finisher
- With the Finisher:
- With the Finisher + Puncher Unit-B1:

Do not Collate/Collate/Offset Collate*/Group/Offset Group/Staple (Corner (Top Left/
Bottom Left/Top Right/Bottom Right), Double (Left/Right))/Hole Punch
- With the Copy Tray-C3:
Do not Collate/Collate*/Group/Rotate Collating/Rotate Grouping
Two-sided Print (On/Off*)
Erase Document After Printing (On/Off*)
Merge Documents (On/Off*)
NOTE
-
Paper Select: Auto

Copies: 1
Finisher: Offset Collate (With the Finisher), Collate (With the Copy Tray-C3)
Two-sided Print: Off
Erase Document After Printing: Off
Merge Documents: Off

(Additional Functions) [Common Settings] [] [Standard Local Print Settings]
3-29
3
Do not Collate/Collate/Offset Collate*/Group/Offset Group/Staple (Corner (Top Left/

Bottom Left/Top Right/Bottom Right), Double (Left/Right))
Select the Standard Local Print Settings for each mode, and press
[Done].
3
Paper Select: Select the paper source.
Copies: Set the number of copies from one set to 2,000 sets.
However, if you set 1,000 or more, 999 copies can be made by the sending
functions.
Finisher: Set the type of collating.
Two-sided Print: Set whether to perform two-sided printing.
Erase Document After Printing: Set whether to erase a document after printing.
Merge Documents: Set whether to merge documents when you select multiple documents.
The Mode Selection screen is divided into two screens. Press [] or [], and select the
desired mode.
Press [Done].
3-30
Changing the Display Language

You can change the language displayed on the screen to a language other than English.
NOTE

(Additional Functions) [Common Settings] [] [Language Switch]
Press [On], and select a desired language.
If the desired language is not displayed, press [] or [].

Press [Off], if you do not want to change the display language.
Press [OK].
NOTE
If Language Switch is set to [On], some characters are restricted and cannot be entered.
To enable all characters, perform the following steps.
- Language Switch Screen Display Select [Off] [OK]
Even if Language Switch is set to [On], there are some languages that cannot be
displayed.
3-31
Reversing the Display Colors

This function enables you to reverses the colors used on the touch panel display. If you are
finding it hard to make out what is being shown on the display, using this function may make
things clearer.
NOTE
The default setting is Off.

(Additional Functions) [Common Settings] [] [Reversed Display (Color)]
Select [On] or [Off], then press [OK].
Press [Done].
The specified mode is set and the display returns to the Basic Features screen.
Returning the Common Settings to Their Defaults

This function enables you to return the common settings to their defaults (initial settings).
NOTE
If you set Language Switch to [On] and then initialize the common settings while switching
languages, the Language Switch setting returns to the default setting of [Off]. However, the
displayed language stays as it is.
3-32

(Additional Functions) [Common Settings] [] [Initialize Common Settings]
Press [Yes].
To cancel initialization, press [No].

The message <Initialized.> appears for about two seconds on the touch panel display.
Press [Done].
3-33
Setting the Timer (Timer Settings)

You can set the current date and time, and specify the time it takes for the machine to enter
the Sleep Mode.
NOTE
The Timer Settings screen is made up of several screens. Use [] or [] to scroll to the desired
screen, and make the required settings.
Setting the Current Date and Time

This enables you to set the current date and time. The set date and time also act as a guide
to set functions which require a timer.
GMT:
The time at the Greenwich Observatory in England is referred to as
Greenwich Mean Time (GMT).
Time Zone:
The standard time zones of the world are expressed globally in
terms of the difference in hours ( up to 12 hours) from GMT ( 0
hours). A time zone is a region throughout which the time difference
is the same.
Daylight Saving Time: In some countries, time is advanced throughout the summer season.
The period in which this is applied is called <Daylight Savings
Time>.

(Additional Functions) [Timer Settings] [Date & Time Settings]
3-34
Enter the current date (month, day, year) and time with
0 - 9 (numeric keys).
Enter all four digits for the year.

Enter the time in 24-hour notation as four digits without a space.
Examples: May 06 0506
7:05 a.m. 0705
11:18 p.m. 2318
NOTE
If you make a mistake when entering values, press
(Clear), and enter the values again,
starting with the month.
When Setting the Time Zone Settings:

Select the time zone from the drop-down list.
NOTE
The default setting is <GMT05:00>.
3-35
When Selecting the Daylight Saving Time Settings:

Press [On], and press [Start Date].
3
Select the <Month> and <Day> from the drop-down list as shown below.
Press [] or [+] to set the time.
When all the settings are complete, press [OK].
3-36
Press [End Date], and make the settings in the same way as [Start Date], and
press [OK].
NOTE
When you set the Daylight Saving Time, the machine automatically sets the standard time
of the machine one-hour forward on the specified date and time.
You can also set the time by pressing 0 - 9 (numeric keys).

The Time settings can be set in one-hour increments from 0 to 23 hours.
Press [OK].
Press [Done].
3-37
Setting the Time to Initiate Auto Sleep After Finishing

Operations
If the machine is not operated (no keys are pressed) for a certain period of time, the control
panel power switch automatically switches OFF to save power. The machine enters the
Sleep mode.
NOTE
The default setting is <1 hour>.
3
(Additional Functions) [Timer Settings] [Auto Sleep Time]
Enter the desired Auto Sleep time period with [] or [], and press
[OK].
The Auto Sleep Time settings are 10, 15, 20, 30, 40, or 50 minutes, 1 hour, 90 minutes, and
2, 3, or 4 hours.
Press [Done].
3-38
Setting the Time for the Display to Return to the Basic

Features Screen After Finishing Operations
If the machine is not operated (no keys are pressed) for a certain period of time, the display
returns to the Basic Features screen (Standard setting) of the selected function.
This time is called <Auto Clear Time>. The Auto Clear Time can be set from 0 to 9 minutes in
one-minute increments, and can also be set to <Off>.
NOTE
When <0> is selected, the Auto Clear function is not set.
The default setting is <2 minutes>.

(Additional Functions) [Timer Settings] [Auto Clear Time]
Enter the desired time Auto Clear period with [] or [+], and press
[OK].
The Auto Clear Time settings are from 0 to 9 minutes (in one-minute increments).
You can also enter values using
(numeric keys).
Press [Done].
3-39
Setting the Time for the Unit to Quiet Down After the Last
Task
This machine enters the Quiet mode after a specified amount of time has elapsed following a
print job, or after a key has been pressed. You can specify the amount of time that elapses
prior to entering the Quiet mode.
NOTE
When <0> is selected, the Quiet mode is not set.
The default setting is <1 minute>.
3

(Additional Functions) [Timer Settings] [Time Until Unit Quiets Down]
Enter the desired time period with [] or [+], and press [OK].
The Time Until Unit Quiets Down settings are from 0 to 9 minutes (in one-minute
increments).
You can also enter values by using
(numeric keys).
Press [Done].
3-40
Setting the Time for the Units Power to Turn OFF on

Different Days of the Week
You can set the time that the machine is automatically turned OFF for each day of the week.
NOTE
Setting Range: Daily from Sunday to Saturday, 00:00 to 23:59 in one-minute increments.
When the Auto Clear Time and Daily Timer are both set, the Auto Clear Time has priority.
The default setting is <no setting>.
(Additional Functions) [Timer Settings] [Daily Timer Settings]
Select the day of the week, enter the time with

keys), and press [Done].
(numeric
Enter the time in 24-hour notation, as four digits without a space.

Examples: 7:05 a.m. 0705
11:18 p.m. 2318
If you make a mistake when entering the time, select the day of the week again, and enter
a four-digit number.
If you do not want to specify a time, press
(Clear).
Press [Done].
3-41
Setting the Low-Power Mode Time

If the machine is not operated (no keys are pressed) for a certain period of time after prints
have been made or a key operation performed, the machine automatically enters the Lowpower mode. You can easily change the time it takes for the machine to enter the Low-Power
mode.
NOTE
3
(Additional Functions) [Timer Settings] [] [Low-Power Mode Time]
Enter the desired time period with [] or [], and press [OK].
The Low-power Mode Time settings are 10, 15, 20, 30, 40, or 50 minutes, 1 hour, 90
minutes, and 2, 3, or 4 hours.
Press [Done].
3-42
Adjusting the Machine (Adjustment/Cleaning)

You can perform a fine adjustment of the print image and stapling position.
NOTE
The Adjustment/Cleaning screen is made up of several screens. Use [] or [] to scroll to the
desired screen and make the required settings.
When you print a copy or a document from a box, a slight difference may occur between the
size of the original image, and the size of the printed image. If this happens, you can perform
a fine adjustment to reduce this error.

(Additional Functions) [Adjustment/Cleaning] [Zoom Fine Adjustment]
Press [] or [+] to adjust the percentage (%), and press [OK].
The adjustment range for both the X (left-right direction) and the Y (up-down direction) is
from 1.0% to +1.0% in 0.1% increments.
3-43
Fine Adjusting Zoom When Differences in Original Image

and Print Image Occur
Press [Done].
Staple Repositioning for Saddle Stitcher Unit

After a staple jam in the Saddle Stitcher Unit has been cleared or staples are loaded in the
Saddle Stitcher Unit, paper is fed to the unit and is stapled a few times. This procedure
makes staples available immediately for the next job.
3
IMPORTANT
This function can only be set when the Saddle Finisher-F2 (optional) is attached.
The following paper sizes can be used for this function: 11" x 17", or LTRR.
NOTE
The required paper is fed automatically.
Before you perform staple repositioning, remove all the paper in the booklet tray.

(Additional Functions) [Adjustment/Cleaning] [Saddle Stitcher Staple
Repositioning]
Press [Start].
To cancel staple repositioning, press [Cancel].
3-44
Press [Done].
Changing the Saddle Stitch Position

When saddle stitching is being performed, slight differences in the saddle stitch position may
occur. With this function, you can compensate for these differences.
IMPORTANT
This function can only be set if the Saddle Finisher-F2 (optional) is attached.

(Additional Functions) [Adjustment/Cleaning] [Saddle Stitch Position Adjustment]
Select the paper size to adjust during saddle stitching.
NOTE
Some of the paper sizes displayed may not be available in certain countries.
3-45
Use [] or [] to adjust the saddle stitch position, and press [OK].
3
The adjustment range is from 2.0 mm to +2.0 mm, in 0.25 mm increments.
Press [Done].
3-46
Adjusting the Standard Exposure

You may have to recalibrate the exposure adjustment scale if differences between the image
on the original and the print occur when the exposure scale is set in the middle.
NOTE
The default setting is in the middle <5> on a scale of 1 to 9.

(Additional Functions) [Adjustment/Cleaning] [Exposure Recalibration]
Press [Light] or [Dark] to adjust the exposure, and press [OK].
Press [Done].

3-47
Report Settings
This section describes how to print the various reports.
Specifying the Report Settings

You can specify whether to print a Send Result Report after every Send job, only when an
error occurs, or not at all. You can also specify whether a Activity Report is printed after every
100 documents are sent, or printed at specific times.
Send Result Report (TX Report)

The default setting is to print a report when an error occurs. However, you can select to print
a Send Result Report after every send job, print a portion of the sent document or select not
to print a Send Result Report.
NOTE
- Send Result Report: For Error Only
- Error Copy Print: On

(Additional Functions) [Report Settings]
3-48
Press [Send] under Settings.
Report Settings
Press [TX Report].
3
Select [For Error Only], [On], or [Off].
If you select either [For Error Only] or [On]:

Select [On] or [Off] for the Error Copy Print, and press [OK].
[On]: The Send Result Report is printed with a portion of the original.
[Off]: The Send Result Report is printed without a portion of the outgoing original.
If you select [Off]:

Press [OK].
Send Result Report is not printed.
Press [Done].
Report Settings
3-49
Setting up the Specifications of an Activity Report

This function enables you to print a log of all Send jobs. You can select whether to print the
report after every 100 jobs (Auto Print), or at a specific time (Daily Activity Report Time). You
can also print an Activity Report manually from the System Moniter screen. (See Printing
Send Job Status/History, on p. 2-16.)
NOTE
- Auto Print: On
- Daily Activity Report Time: Off
3
3-50
Press [Send] under Settings.
Report Settings
Press [Activity Report].
3
Select [On] or [Off] for Auto Print.
[On]: Prints a report after every 100 Send jobs.

[Off]: Auto Print is not set.
Report Settings
3-51
Select [On] or [Off] for the Daily Activity Report Time, and enter the
time using 0 - 9 (numeric keys). Then, press [OK].
3
[On]: Prints reports at specific times.
[Off]: Daily Activity Report Time is not set.
Enter the time in 24-hour notation, as four digits without a space.
Examples: 7:05 a.m. 0705
11:18 p.m. 2318
If you make a mistake when entering values, press
(Clear), and re-enter the values.
Press [Done].
3-52
Report Settings
Printing Lists
You can print the contents of an Address Book or the contents from the Additional Functions
screen.
NOTE
If plain or recycled paper (11" x 17", LGL, LTR, or LTRR size) is loaded in a paper drawer that has
been set to <ON> after being specified as [other] or the Drawer Eligibilty for APS/ADS screen,
you can print a list. (See Setting a Paper Drawer for Auto Paper Selection/Auto Drawer
Switching, on p. 3-11.)
Printing the Contents of an Address Book List

3
You can print the contents of Address Book 1 to 10 or One-touch Buttons. This function is
useful if you wish to see the address details.
Press [Send] under Print List.
Report Settings
3-53
Press [Address Book List].
3-54
Select the Address Book (from 1 to 10) or One-touch Buttons to

print, and press [Print List].
Report Settings
Press [Yes].
3
If you do not want to print the list, press [No].
Press [Done].
Report Settings
3-55
Printing the Contents from the Additional Functions Settings

You can print the contents from the Additional Functions Settings to check the current
settings.

Press [Send] under Print List.
Press [Users Data List].
3-56
Report Settings
Press [Yes].
3
If you do not want to print the list, press [No].
Press [Done].
Report Settings
3-57
3-58
Report Settings
CHAPTER
This chapter describes settings that can be made by the person in charge of machine
operations, such as the system manager.
Specifying the System Manager Settings (System Manager Settings) . . . . . . . . . . . . . . 4-2

Setting Department ID Management (Dept. ID Management) . . . . . . . . . . . . . . . . . . . . . 4-6
Storing the Department ID, Password, and Impression Limit . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6
Changing the Password and Impression Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12
Erasing the Department ID and Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15
Checking and Printing Counter Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-18
Erasing Print Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22
Setting to Accept Print Jobs with an Unknown ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-26
Specifying the Communication Settings (Communications Settings) . . . . . . . . . . . . . . . 4-28

Specifying the Settings for Sending e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-28
Setting a Databases Communication Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-30
Specifying the Settings for the Remote UI (Remote UI) . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Setting Device Information (Device Information Settings) . . . . . . . . . . . . . . . . . . . . . . . 4-32
Erasing a Message Board (Clear Message Board) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33
Setting the Auto Offline Mode On/Off (Auto Offline) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34
Setting a Password for an Address Book (Address Book Password) . . . . . . . . . . . . . . . 4-35
4-1
Specifying the System Manager Settings

(System Manager Settings)
This function allows you to set a password for the System Manager. If the System Manager
ID/Password is set, restrictions can be placed on storing or changing the System Settings.
IMPORTANT
Attaching the Card Reader-C1 erases the System Manager ID and password that has already been
stored.
NOTE
When the Card Reader-C1 is attached, cards to which number 1 to 1000 have been assigned
cannot be used when registering the System Manager ID.
For instructions on how to enter characters, see Entering Characters from the Touch Panel
Display, on p. 1-35.
The maximum number of characters you can assign for a name, contact, or comment is 32, and
64 for an e-mail address.
The maximum number of digits you can store for the System Manager ID and password is seven.
If you store them with less than seven digits, the machine stores them as follows:
- Example: If <321> is entered <0000321> is stored

(Additional Functions) [System Settings] [System Manager Settings]
If a System Manager ID/Password has already been set, enter the System Manager ID and
System Password after pressing [System Settings]. Then, press ID (ID).
4-2
Specifying the System Manager Settings (System Manager Settings)
Press [System Manager ID], and use 0 - 9 (numeric keys) to enter

a number (up to seven digits) as the new System Manager ID.
You must set the System Manager ID.

You cannot store a System Manager ID with only zeros as the number, such as <0000000>.
To delete the number you entered, press
(Clear).
Press [System Password], and use 0 - 9 (numeric keys) to enter

a number (up to seven digits) as the new System Password.
You cannot store a System Password with only zeros as the number, such as <0000000>.
(Clear).
4-3
4
4-4
Press [System Manager], and enter the name of the System

Manager.
Press [E-mail Address], and enter the e-mail address of the System
Manager.
Press [Contact Information], and enter where to contact the System

Manager.
Press [Comment], and enter a comment for the System Manager.
Once you have completed all settings, press [OK].
4
To cancel the settings, press [Cancel].
Press [Done].
4-5
Setting Department ID Management

(Dept. ID Management)
By storing a Department ID and password for each department, you can set the machine so
that its functions can be used only after the correct password has been entered. This is
called <Department ID Management>. Department IDs and passwords for up to 1000
departments can be stored. This function allows you to manage and check the print totals for
each department.
With Department ID Management, the following operations can be performed:
Specifying use of Department ID Management
Storing the Department ID, password, and Impression Limit
Setting Print Restrictions
4
IMPORTANT
When the Card Reader-C1 (optional) is attached, the Department ID is automatically managed.
(See Card Reader-C1, on p. 7-52.)
NOTE
The maximum amount of numbers you can store for the Department ID and password is seven. If
you store them with less than seven digits, the machine stores them as follows:
- Example: If <321> is entered <0000321> is stored
Storing the Department ID, Password, and Impression

Limit

(Additional Functions) [System Settings] [Dept. ID Management]
4-6
Setting Department ID Management (Dept. ID Management)
Select whether or not to use the Department ID Management

function.
If you select [On]:

To store the Department ID and password, press [Store Dept. ID/Password] and
proceed to step 3.
If you select [Off]:
Press [OK], and press [Done].
The display returns to the Additional Functions screen.
Press [Store].
4-7
Press [Dept. ID], and enter the Department ID using

(numeric keys).
You cannot store a Department ID with only zeros as the number, such as <0000000>.
Press [Password], and enter a password using

keys).
(numeric
You cannot store a password with only zeros as the number, such as <0000000>.
NOTE
When a password is not stored, you can use this machine by entering only the Department
ID.
4-8
Press [Impression Limit], and enter the Impression limit using

0 - 9 (numeric keys).
The Impression Limit range is from 0 to 999999. You cannot print more than the set number
of impressions.
NOTE
The Impression Limit denotes the number of surfaces that is printed. If you print on both
sides of a sheet, the print is counted as two impressions.
Press [OK].
4-9
4
Press [Limit Impressions] to set print restrictions, and press [Done].
This validates the Impression Limit set in Step 6.
4
NOTE
You must specify an Impression Limit in Step 6 in order for [Limit Impressions] to be
effective.
The Impression Limit cannot be set for each department.
Press [OK].
When you select [On], Department ID Management is enabled. (See Entering the
Department ID and Password, on p. 1-39.)
4-10
Press [Done].
The screen below appears.
4
10
NOTE
For instructions on how to enter the Department ID and Password, see Entering the
Department ID and Password, on p. 1-39.
4-11
Changing the Password and Impression Limit

The following instructions describe how to change the Password and Impression Limit of the
stored Department ID.

Press [On], and press [Store Dept. ID/Password].
4-12
Use [] and [] to display the department and password you want to

change. Select the password, and press [Edit].
Press [Password], and enter the password. Press [Impression Limit],

and enter the impression limit. Input the values using 0 - 9
(numeric keys) for both, and press [OK].
You cannot store a password with only zeros as the number, such as <0000000>.
The Impression Limit range is from 0 to 999999. You cannot print more than the set number
of impressions.
NOTE
You cannot change Department IDs.
Press [Done].
4-13
Press [OK].
Press [Done].
Enter the Department ID and Password when the screen below appears.
NOTE
For instructions on how to enter the Department ID and password, see Entering the
4-14
Erasing the Department ID and Password

The following instructions describe how to erase a Department ID and password you have
stored.
NOTE
You cannot erase a Department ID if the Department ID is managed by the Card Reader-C1.

4
Press [On], and press [Store Dept. ID/Password].
Use [] and [] to display the department you want to erase. Select

the department, and press [Erase].
4-15
Press [Yes].
To cancel erasing, press [No].
4
The Department is erased.
4-16
Press [Done].
Press [OK].
Press [Done].
NOTE
4-17
Checking and Printing Counter Information

This setting allows you to display and print a list of how many pages were printed by each
department.

Press [On], and press [Print Totals].
4-18
Check or print the print totals.

The print total with the Department ID left blank (not displayed) is the total number of prints
from a computer that does not correspond with a stored Department ID (unknown ID).
When only checking the counter:

Press [] or [] to display the desired department, and check the print totals.
When printing the displayed list:

Press [Print List], when the screen below appears, and press [Yes].
NOTE
Auto Drawer Switching, on p.3-11.)
4-19
The screen below appears during printing.
NOTE
To close the screen, press [Done].
4-20
Press [Done].
Press [OK].
Press [Done].
NOTE
4
If you select [On], Department ID Management is enabled. (See Entering the Department
ID and Password, on p. 1-39.)
4-21
Erasing Print Totals

The following instructions describe how to erase the print totals for all departments. It is also
possible to erase the print totals for one particular department.

Press [On], and press [Print Totals].
When Erasing the Print Total for one particular department:

Select the department whose print total you want to erase, and press [Clear].
4-22
When Erasing All Counts:

Press [Clear All Totals].
Press [Yes].
If you do not want to erase the counter, press [No].

The message <Erased.> appears on the touch panel display for about three seconds.
4-23
Press [Done].
Press [OK].
4-24
Press [Done].
4
NOTE
4-25
Setting to Accept Print Jobs with an Unknown ID

You can decide whether or not to print documents from a computer that does not correspond
with a stored Department ID.
NOTE

4
Press [On].
4-26
Press [On] or [Off], as shown below, and press [OK].
[On]: Allows the machine to output prints from computers that do not support a Department
ID.
[Off]: Allows the machine to output prints from computers that support a Department ID.
Press [Done].
NOTE
4-27
4
Specifying the Communication Settings

(Communications Settings)
This allows you to specify settings for sending out an e-mail, or setting a databases
communication timeout.
Specifying the Settings for Sending e-mail

This function enables you to set up the maximum data size of an e-mail, and allows you to
set up a default subject for an e-mail if you forget to specify one.
NOTE
The default settings for this function are as follows:
- Maximum Data Size For Sending: 3MB

- Default Subject: Attached Image

(Additional Functions) [System Settings] [Communications Settings] [E-mail
Settings]
If a System Manager ID/ Password has already been set, enter the System Manager ID and
Set the Maximum Data Size For Sending by using [] or [+].
4-28
(numeric keys).
Specifying the Communication Settings (Communications Settings)
IMPORTANT
The maximum data size for sending must not be greater than the maximum data size of the
mail server. Contact your System Administrator for details.
NOTE
If you enter <0 MB> as the data size, there is no size limit on the data that is sent. You can
send messages without limiting the data size.
The data size limit can be set in 1 MB increments. If an e-mails data size exceeds this limit
set, each page of the image data is sent as two or more smaller e-mails each of which is
within the limit set.
Press [Subject].
Enter the subject, and press [OK].
NOTE
For instructions on how to enter characters, see Entering Characters from the Touch
Panel Display, on p. 1-35.
The maximum number of characters you can enter for the initial subject is 40.
4-29
Press [Done].
Setting a Databases Communication Timeout

This function enables you to automatically cancel sending a document that is waiting to be
sent to a database after a certain period of time. The Database Communication Timeout can
be set from three to 15 minutes, in one-minute increments.
NOTE
(Additional Functions) [System Settings] [Communications Settings]

[DataBase Communication Timeout]
If a System Manager ID/ Password has already been set, enter the System Manager ID and
Set the Database Communication Timeout interval by using [] and

[+], and press [OK].
The Database Communication Timeout can be set from three to 15 minutes in one-minute
increments.
(numeric keys).
Press [Done].
4-30
Specifying the Settings for the Remote UI

(Remote UI)
This allows you to enable or disable settings from the Remote UI.
NOTE
For details about the Remote UI, see the Remote UI Guide.

[On]: Enables settings entered from the Remote UI.

[Off]: Disables settings entered from the Remote UI.
NOTE
Turn the power OFF after the setting is made. The setting is only valid after the main power
of the machine is turned back ON.
Press [Done].
Specifying the Settings for the Remote UI (Remote UI)
4-31
(Additional Functions) [System Settings] [Remote UI]
Setting Device Information (Device Information Settings)

This enables you to set the name of this machine and the place where it is located.
NOTE
For instructions on how to enter characters, see Entering Characters from the Touch Panel
Display, on p. 1-35.
The maximum number of characters which can be entered is 32.
4
(Additional Functions) [System Settings] [Device Information Settings]

Press [Device Name], and enter the name of the machine. Press
[Location], and enter the location of the machine. Press [OK].
To cancel storing the Device Information, press [Cancel].
Press [Done].
4-32
Setting Device Information (Device Information Settings)
Erasing a Message Board (Clear Message Board)

A <Message Board> is a feature used by the System Manager to indicate messages for
users of this machine on the touch panel display.
Message board settings are done from the Remote UI, however, erasing a message board
can be done from the main unit as well.
NOTE
For instructions on how to create messages, see Chapter 2 Functions of the Remote UI in the
Remote UI Guide.

(Additional Functions) [System Settings] [Clear Message Board]
Press [Yes].
If you do not want to erase the message, press [No].
Press [Done].
Erasing a Message Board (Clear Message Board)
4-33
Setting the Auto Offline Mode On/Off (Auto Offline)

It is not possible to scan documents using the Copy or Mail Box functions when the machine
is connected to a network. The [Auto Offline] Mode is useful in this sense because it allows
the machine to automatically go offline enabling you to use the Copy and Mail Box functions.
NOTE
[Auto Offline] is only displayed when the Network Scan function is enabled.
4
(Additional Functions) [System Settings] [Auto Offline]

NOTE
If Auto Offline is set to [On], the machine automatically goes offline at the specified Auto
Clear Time.
If Auto Clear Time is set to [Off] (0), the machine will go offline after scanning to a
computer on the network in approximately 2 minutes. ( See Setting the Time for the
Display to Return to the Basic Features Screen After Finishing Operations, on p.3-39.)
Press [Done].
4-34
Setting the Auto Offline Mode On/Off (Auto Offline)
Setting a Password for an Address Book

(Address Book Password)
You can set a password for an address book. If a password is set, restrictions can be placed
on storing, editing or erasing an address book.

(Additional Functions) [System Settings] [Address Book Password]
Enter the password using
(numeric keys), and press [OK].
If you do not want to set a password, do not enter any values.

(clear).
Press [Done].
Setting a Password for an Address Book (Address Book Password)
4-35
4
4-36
Setting a Password for an Address Book (Address Book Password)
Routine Maintenance
CHAPTER
This chapter describes how to load paper, add toner, and perform routine cleaning.
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Loading Paper in the Paper Drawers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Adjusting the Paper Drawer to Hold a Different Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9
Adding Toner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

Routine Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18
Cleaning the Platen Glass/Rear Side of Platen Glass Cover . . . . . . . . . . . . . . . . . . . . . . . . . . .5-18
Cleaning the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-20
Cleaning the Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-21
When an Original or Print Becomes Dirty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

Original Becomes Dirty While Using the Feeder (Feeder Cleaning) . . . . . . . . . . . . . . . . . . . . .5-26
Output Sheets Are Dirty (Wire Cleaning) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-27
Consumables and Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-29
Optional Equipment for the Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-31
5-1
Loading Paper
This section describes how to load paper into the paper drawers.
IMPORTANT
When setting STMT-size paper, place it horizontally (STMTR).
NOTE
The following paper sizes can be loaded into the paper drawers:
- Paper Drawer 1, 2: LTR
- Paper Drawer 3, 4: 11" x 17", LGL, LTR, LTRR, and STMTR
For details on available paper stock that can be loaded into the paper drawers, see Available
Paper Stock, on p. 1-61.
Routine Maintenance
Loading Paper in the Paper Drawers

When the selected paper has run out, or the selected paper drawer runs out of paper during
printing, a screen prompting you to load paper appears on the touch panel display.
CAUTION
When loading paper, take care not to cut your hands on the edges of the paper.
IMPORTANT
A message also appears if the selected paper drawer is not fully inserted into the machine.
Properly insert the paper drawer.
5-2
Loading Paper
NOTE
If the <Load Paper> message appears during printing, the remaining prints are automatically
made after you load the paper. When you select another paper drawer, the remaining prints are
made after you press [OK].
If you press [Another Function], you can select and use the functions not being operated.
Finally, check the amount of paper remaining in the paper drawer by looking at the remaining
Routine Maintenance
paper quantity display on the front of the paper drawer.
Loading Paper
5-3
1 Press
and release the open button on the paper drawer in which you
want to load paper.
Routine Maintenance
5-4
Loading Paper
Grip the handle, and pull out the paper drawer until it stops.
If the drawer is stuck, and does not pull all the way out, do not pull it out by force. Push it
back into the machine, and try pressing the release button, and pulling it out again.
Loading Paper
5-5
Routine Maintenance
Open a package of paper, and remove the paper stack.
CAUTION
IMPORTANT
Rewrap any remaining paper in its original package, and store it in a dry place away from
direct sunlight.
Do not load the following types of paper stock. Doing so may cause a paper jam.
Severely curled or wrinkled paper.
Transparencies.
Paper on which color images have been copied.
Paper which has been copied on using a digital full color copier (do not copy on the
reverse side of this paper).
- Paper which has been printed on using a thermal transfer printer (do not copy on the
reverse side of this paper).
Routine Maintenance
NOTE
For high-quality prints, we recommend using Canon paper.
When you open the paper package, make sure that the seam in the center of the paper
package is face up. The top surface of the paper stack is called the opened surface.
Immediately, before loading the paper, fan the pages several times, and align the edges to
facilitate feeding. Also, you should fan the paper when you remove it from a newly opened
package.
5-6
Loading Paper
Turn the opened surface of paper stack over, and place it in the
paper drawer.
Even out the edges of the paper stack. Load the paper stack against the right wall of the
paper drawer.
When loading paper in paper drawers 3 or 4 for the first time, make sure to label the size
plate to match the paper size loaded in the paper drawer.
5
Routine Maintenance
IMPORTANT
If the paper is curled, curl it down before placing it in the paper drawer.
Make sure that the height of the paper stack does not exceed the limit mark at the back of
the paper drawer.
Make sure that the paper size setting on the paper drawer matches the size of the paper
that is loaded.
NOTE
Paper drawers 1 and 2 hold about 1,500 sheets of paper each (20-lb bond (80 g/m2)).
Paper drawers 3 and 4 hold about 550 sheets of paper each (20-lb bond (80 g/m2)).
For details about the print direction of paper already printed with logos or patterns, see
Relationship between Original Orientation and Preprinted Paper Output Chart, on p. 815.
Loading Paper
5-7
Gently push the paper drawer back into the machine until it clicks.
Routine Maintenance
CAUTION
When returning the paper drawer to its original position, be careful not to get your
fingers caught, as this may result in personal injury.
IMPORTANT
Never place paper or any other items in the open part of the paper drawer next to the
paper stack. Doing so may cause a paper jam.
NOTE
If paper runs out during printing, load the paper, and follow the instructions on the touch
panel display. The machine automatically restarts and produces the remaining prints.
5-8
Loading Paper
Adjusting the Paper Drawer to Hold a Different Paper Size

If you want to load a new paper size in a paper drawer, follow the procedure described below
to adjust the paper drawer guides.
IMPORTANT
A different size of paper can be loaded in paper drawer 3 only.
The paper size loaded in paper drawer 4 can only be changed by your service representative. For
more details, contact your service representative.
When setting STMT-size paper, place it horizontally (STMTR).

NOTE
You can adjust the paper drawers to hold the following standard paper sizes: 11" x 17", LGL, LTR,
LTRR, and STMTR.
and release the open button on the paper drawer that you
1 Press
want to adjust.
Routine Maintenance
Pull out the paper drawer, and remove all of the loaded paper.
Loading Paper
5-9
Squeeze the lever on the left guide, as shown in the illustration.

Without releasing the lever, slide the left guide to align it with the
mark for the desired paper size.
Left guide
When loading 11" x 17"-size paper, slide the left guide all the way to the left, and push it
down.
Routine Maintenance
5-10
Loading Paper
Squeeze the lever on the front guide, as shown in the illustration.

Without releasing the lever, slide the front guide to align it with the
mark for the desired paper size.
Front guide
IMPORTANT
If the left and front guides are not adjusted properly for the paper size loaded in the paper
Load the appropriate paper size into the drawer.
CAUTION
Loading Paper
5-11
5
Routine Maintenance
drawer, the correct paper size may not appear on the touch panel display. Improperly
adjusting the guides may also cause paper jams, dirty prints, or make the inside of the
machine dirty. To prevent these problems, check that the guides are adjusted correctly for
the loaded paper size.
Change the paper drawers size plate to match the new paper size
that you loaded.
Gently push the paper drawer back into the machine until it clicks.
Routine Maintenance
CAUTION
When returning the paper drawer to its original position, be careful not to get your
5-12
Loading Paper
Adding Toner
When there is only a small amount of toner remaining, the message below appears on the
touch panel display. Prints can still be made, but at this time, you should purchase new toner
so that you have it on hand when it is needed.
When the toner has run out and prints can no longer be made, a message describing how to
add toner appears on the touch panel display. Add toner by following the described
procedure.
CAUTION
Never dispose of the finished toner in a fire or incinerator. This may result in an explosion.
IMPORTANT
The screen prompting you to add toner is displayed until you press [Recover Later/Done].
Use only the toner bottle recommended for use with this machine.
Never add more than one bottle of toner.
Add toner after the <Add toner.> message is displayed.
Adding Toner
5-13
Routine Maintenance
NOTE
When the <Add toner.> message appears, approximately 300 prints can still be made (LTR-size
Canon Standard Chart). However, since this number may vary depending upon the original being
copied, it is recommended that the toner be added as soon as possible.
You can check how to add toner by pressing [Previous] or [Next] on the screen.
If the toner runs out during a print job, the remaining prints are made after you add toner.
1 Open the toner supply cover.
Routine Maintenance
5-14
Hold the toner bottle with both hands, as shown in the illustration,
and turn it up and down a few times, to evenly distribute the toner
inside the bottle.
Adding Toner
Align the protrusions of the toner bottle with the slots on the toner
supply port. Gently press the toner bottle down into the toner supply
port until you hear a click.
The toner bottle is now locked into the toner supply port.
Press down lightly on the toner bottle with one hand, and pull out
the black shutter of the toner supply port with your other hand as far
as it will go.
Grip the shutter of the toner bottle, and pull it out slowly until it
stops.
Adding Toner
5-15
5
Routine Maintenance
Lightly tap the top of the toner bottle to make sure that all of the
toner empties into the toner box.
Push back the shutter of the toner bottle.
Routine Maintenance
Make sure you hear a click when the black shutter of the toner
supply port has been pushed back in as far as the
position.
When the toner bottle starts to come loose from the toner supply port, lightly hold it so that
it does not fall over.
CAUTION
Never try to remove the toner bottle before you hear the shutter clicking into the
supply port. This can damage the toner supply port.
5-16
Adding Toner
Remove the empty toner bottle from the toner supply port.
WARNING
Do not throw used toner bottles into open flames. This may ignite the toner
remaining inside the bottle, and result in burns or a fire.
CAUTION
carefully to prevent the toner from scattering and entering your eyes or mouth. If
toner enters your eyes or mouth, wash them immediately with cold water and
consult a physician.
10
Close the toner supply cover.
CAUTION
When closing the cover, be careful not to get your fingers caught, as this may result
in personal injury.
11
Press [Recover Later/Done] on the touch panel display to close the

screen prompting you to add toner.
Adding Toner
5-17
5
Routine Maintenance
When removing used toner bottles from the toner supply port, remove the bottles
Routine Cleaning
If the original is not scanned cleanly, clean the following parts of the machine. For highquality prints, we recommend cleaning these parts once or twice a month.
Platen glass
Rear side of the platen glass cover
Feeder scanning area
White plate, Roller
WARNING
When cleaning the machine, first turn OFF the main power switch and unplug the power
plug. Failure to observe this warning may result in a fire or electrical shock.
Do not use alcohol, benzene, paint thinner or other solvents for cleaning. This might
deform or cause damage to the plastic parts in the machine.
Routine Maintenance
Unplug the power plug from the outlet regularly, and clean the area around the base of the
plugs metal pins and the power outlet with a dry cloth to ensure all dust and grime is
removed. If the machine is plugged in for a long time in a damp, dusty, or smoky location,
dust can build up around the plug and become damp. This may cause a short circuit and
result in a fire.
CAUTION
Do not dampen a cloth too much, as this may damage the original or break the machine.
IMPORTANT
If the Image Reader-A1 is not attached, only clean the touch panel display and the roller on the
machine.
Cleaning the Platen Glass/Rear Side of Platen Glass Cover

Clean the platen glass or the rear side of platen glass cover by following the procedure
below.
IMPORTANT
If the platen glass or the rear side of the platen glass cover is dirty, the original may not be
scanned cleanly, or the size of the original may be detected incorrectly.
5-18
Routine Cleaning
1 Open the feeder.
Wipe the platen glass with a cloth dampened with water or a mild
cleaning agent. Then, wipe the area with a dry cloth.
Routine Maintenance
Wipe the rear side of platen glass cover with a cloth dampened with
water or a mild cleaning agent. Then, wipe the area with a dry cloth.
Routine Cleaning
5-19
Close the feeder.
CAUTION
Close the feeder gently to avoid catching your hand, as this may result in personal
injury.
Cleaning the Touch Panel Display
Routine Maintenance
Follow the procedure below to clean the touch panel display.
1 Wipe
the touch panel display with a cloth dampened with water or a
mild cleaning agent. Then, wipe the area with a dry cloth.
NOTE
Since the touch panel display becomes dirty with normal use, we recommend that you
clean it once a week or every 10 days.
5-20
Routine Cleaning
Cleaning the Feeder

Follow the procedure below to clean the feeder scanning area, white plate and roller.
IMPORTANT
If the feeder scanning area is dirty, it may result in problems in reading originals or a dirty print
out.
Spin the roller while cleaning it.
1 Open
the feeder cover, by pulling up the lever on the top of the
feeder.
Clean the roller (a total of 8 places) on the rear side of the feeder
cover with a dampened cloth. Then, wipe the area with a dry cloth.
Routine Cleaning
5-21
Routine Maintenance
Clean the roller (a total of 3 places) as shown in the illustration, with

a dampened cloth. Then, wipe the area with a dry cloth.
Open the middle cover by holding the knob in the back.
Routine Maintenance
5-22
Clean the roller (a total of 5 places) with a dampened cloth. Then,

wipe the area with a dry cloth.
Routine Cleaning
Clean the roller underneath (a total of 4 places) with a dampened

cloth. Then, wipe the area with a dry cloth.
Close the middle cover.
5
Routine Maintenance
CAUTION
in personal injury.
Routine Cleaning
5-23
Close the feeder cover.
CAUTION
in personal injury.
Open the feeder.
Routine Maintenance
10
5-24
Clean the feeder scanning area with a dampened cloth. Then, wipe
the area with a dry cloth.
Routine Cleaning
11
Clean the white plate underneath the feeder with a dampened cloth.
Then, wipe the area with a dry cloth.
IMPORTANT
Do not push the white plate hard. The white plate is a soft, delicate area.
Close the feeder.
Routine Maintenance
12
CAUTION
injury.
Routine Cleaning
5-25
When an Original or Print Becomes Dirty

Original Becomes Dirty While Using the Feeder
(Feeder Cleaning)
If your originals have black streaks or appear dirty after feeding them through the feeder
caused by powder from a pencil rubbing off onto the roller, or the roller becomes dirty,
perform a feeder cleaning.
Cleaning is done by repeatedly feeding blank paper though the feeder.
NOTE
The Adjustment/Cleaning screen is made up of several screens. Use [] or [] to scroll to the
desired screen and make the required settings.
Routine Maintenance
It takes about 10 seconds to clean the feeder.

(Additional Functions) [Adjustment/Cleaning] [Feeder Cleaning]
Place 10 blank LTR-Size sheets of paper in the feeder, and press

[Start].
If you do not want to clean the Feeder, press [Cancel].
5-26
When the feeder is being cleaned, the screen below appears.
To cancel the Feeder Cleaning, press [Cancel].
Press [Done].

Output Sheets Are Dirty (Wire Cleaning)

If dirt appears on the printed paper, clean the wire of the corona assembly in the main unit as
the need arises.
NOTE
It takes about 30 seconds to clean the wire.
Wire cleaning cannot be performed while printing.

(Additional Functions) [Adjustment/Cleaning] [] [Wire Cleaning]
5-27
Routine Maintenance
Press [Start].
If you do not want to clean the wire, press [Cancel].

While wire cleaning is being performed, the screen below appears.
Routine Maintenance
Press [Done].
5-28
Consumables and Optional Equipment

The following consumables and accessories are available from Canon. For more details,
consult your service representative.
We recommend that you order paper stock and toner from your service representative before
your stock runs out.
Consumables
5
Routine Maintenance
Paper Stock
In addition to plain paper (11" x 17", LGL, LTR, and STMT), transparencies, labels, and
other types of paper stock are available. For details, consult your service representative.
CAUTION
Do not store paper in places exposed to open flames. This may cause the paper to ignite
and result in burns or a fire.
IMPORTANT
For high-quality print output, we recommend using Canon paper.
To prevent moisture build-up, store any remaining paper tightly wrapped in its original package.
5-29
Black Toner
If the <Add toner.> message appears on the touch panel display, add toner which has
been approved for use with this machine. Only black toner can be used with this machine.
WARNING
Never dispose of waste toner in a fire or incinerator. Doing so, may result in an explosion.
CAUTION
Do not store toner bottles in places exposed to open flames. This may cause the toner to
Routine Maintenance
ignite and result in a burn or a fire.
IMPORTANT
Store toner bottles in a cool location, away from direct sunlight. (The recommended storage
conditions are: temperatures below 86F, and humidity below 80%.)
Genuine Supplies
Canon has developed and manufactured parts, supplies, and GPR-4 Toner specifically for
use in this machine. For superior print quality, we recommend that you use CanonGENUINE brand parts, supplies, and GPR-4 Toner in this machine. Ask your authorized
Canon dealer or service provider for Canon-Genuine brand parts, supplies, and GPR-4
Toner.
5-30
Optional Equipment for the Main Unit

Cassette-P3
The paper drawer can be adjusted to hold many different paper sizes. For instructions on
how to adjust the paper drawers for paper sizes, see Adjusting the Paper Drawer to Hold
a Different Paper Size, on p. 5-9.
The cassette can hold the following paper sizes: 11" x 17", LGL, LTR, LTRR, and STMTR.
Routine Maintenance
5-31
Routine Maintenance
5-32
Troubleshooting
CHAPTER
This chapter describes what to do in response to a paper jam in the main unit or an error
message on the touch panel display.
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Screen Shown When There Is a Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2
Clearing Paper Jams in the Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-7
Clearing Paper Jams Inside the Right Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-13
Clearing Paper Jams in Paper Drawer 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-16
Clearing Paper Jams in Paper Drawer 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-19
Clearing Paper Jams in the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23
Clearing Paper Jams in Paper Drawers 3 or 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-26
List of Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Self-Diagnostic Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-29
List of Error Codes Without Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32
If Memory Becomes Full During Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37

Service Call Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39
When Calling Your Service Representative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-40
When the Power Does Not Turn ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-42
6-1
Clearing Paper Jams

If a paper jam occurs, the following screen appears on the touch panel display.
Screen Shown When There Is a Paper Jam

The display indicating the location of the paper jam appears on the touch panel display,
followed by instructions on how to clear the paper jam. This display will repeatedly appear on
the touch panel display, until the paper jam is entirely cleared.
Example of the display indicating the location of the paper jam:
You can confirm the location of the paper jam.
Troubleshooting
IMPORTANT
When a paper jam occurs in the feeder, you cannot continue to operate the machine. Follow the
directions on the touch panel display to remove the jammed paper.(See Clearing Paper Jams in
the Feeder, on p. 7-44.)
NOTE
When you press [Recover Later], you can continue operations such as mode settings or
scanning, even if the jammed paper is not removed immediately.
6-2
Clearing Paper Jams
Example of the display indicating how to clear the paper jam.
CAUTION
When removing jammed originals or paper, take care not to cut your hands on the edges
of the original or paper.
When removing jammed paper, or when inspecting the inside of the machine, do not allow
Clearing Paper Jams
6-3
6
Troubleshooting
necklaces, bracelets, or other metal objects to touch the inside of the machine. This may
result in burns or an electrical shock.
When removing paper which has become jammed inside the machine, take care not to
allow the toner on the jammed paper to come into contact with your hands or clothing. If
your clothes or hands become dirty, wash them immediately with cold water. Washing
them with warm water will set the toner, and make it impossible to remove the toner
stains.
When removing paper which has become jammed inside the machine, remove the
jammed paper gently to prevent the toner on the paper from scattering and entering your
eyes or mouth. If toner enters your eyes or mouth, wash immediately with cold water and
consult a physician.
1 Inspect
all areas which appear as red circles on the touch panel
display, and remove any jammed paper. See the appropriate pages
for instructions on how to find and remove jammed paper.
The following display indicates the possible locations where a paper jam
may occur, and the page numbers describing how to remove the jammed
paper.
Exit Slot
Remove the protruding paper.
Main Unit
(See Clearing Paper Jams in
the Main Unit, on p. 6-7.)
Stack Bypass
the Stack Bypass, on p. 6-23.)
Paper Drawer 1
Paper Drawer 1, on p. 6-16.)
6
Troubleshooting
Right Cover
(See Clearing Paper Jams Inside
the Right Cover, on p. 6-13.)
Paper Drawer 2
Paper Drawer 3 or 4

Paper Drawer 2, on p. 6-19.)

Paper Drawers 3 or 4, on p. 6-26.)
IMPORTANT
If a jammed paper tears while being removed, be sure to remove any remaining pieces
from inside the machine.
6-4
Clearing Paper Jams
If a paper jam occurs within an optional unit, see the directions on

how to clear a paper jam on the following pages for each option.
Finisher-F1/Saddle Finisher-F2/Puncher Unit-B1
See Clearing Paper Jams in the Finisher, on p. 7-15.
Paper Deck-G1
See Clearing Paper Jams in the Paper Deck, on p. 7-4.
6
Troubleshooting
Clearing Paper Jams
6-5
Copy Tray-C3
See Clearing Paper Jams in the Copy Tray-C3, on p. 7-50.
Feeder
See Clearing Paper Jams in the Feeder, on p. 7-44.
Troubleshooting
3
4
After you have cleared all paper jams at the locations indicated on
the touch panel display, restore all levers and covers to their original
positions.
Continue operations, following the instructions displayed on the

touch panel display.
Printing resumes after all indicated paper jams are cleared, unless there is still a paper jam
in the feeder.
If there is remaining paper to be removed, a screen indicating how to clear the paper jam
appears on the touch panel display. Repeat the procedure from Step 1.
6-6
Clearing Paper Jams
Clearing Paper Jams in the Main Unit

If a paper jam occurs inside the main unit, a screen similar to the one shown below appears
on the touch panel display. Check where the jam has occurred, and follow the procedure
described below and the procedure that appears on the touch panel display to help you
remove the jammed paper.
6
Troubleshooting
1 Open the front cover of the main unit.
Clearing Paper Jams
6-7
Move the green lever in the direction of the arrow.
Grip the lever, and pull out Unit 1.
Unit 1
Troubleshooting
6
Unit 2
NOTE
Unit 1 and Unit 2 are pulled out together.
6-8
Remove any remaining jammed paper from Unit 1.
Clearing Paper Jams
Open the left cover of Unit 1.
Turn the green knob in the direction of the arrow, and remove any
jammed paper.
Troubleshooting
CAUTION
The parts located around the cover are subject to high temperatures. When
removing jammed paper, take care not to touch anything in this area except the left
cover and the green knob.
Turn the knob on Unit 2 in the direction of the arrow displayed

below, and remove any jammed paper.
Clearing Paper Jams
6-9
Close the left cover of Unit 1.
CAUTION
in personal injury.
Gently push Unit 1 back into its original position.
Troubleshooting
CAUTION
When returning Unit 1 to its original position, be careful not to get your fingers
caught, as this may result in personal injury.
6-10
Clearing Paper Jams
10
Return the green lever to its original position.
11
Remove any remaining jammed paper from Unit 2.
12
Troubleshooting
Open the left cover on Unit 2, and remove any jammed paper as
shown in the illustration.
Clearing Paper Jams
6-11
13
14
Open the right cover on Unit 2, and remove any jammed paper as
shown in the illustration.
Lift up the top portion of Unit 2, and remove any jammed papers.
Then, close it.
Troubleshooting
15
Gently push Unit 2 back to its original position.
CAUTION
6-12
Clearing Paper Jams
16
Clear all jammed papers, and close the front cover.
CAUTION
When closing the front cover, be careful not to get your fingers caught, as this may
result in personal injury.
Continue to follow the instructions on the touch panel display.

NOTE
The screen indicating how to remove the paper jam will remain displayed, until the paper
jam has been cleared. (See Screen Shown When There Is a Paper Jam, on p. 6-2.)
Clearing Paper Jams Inside the Right Cover

If a paper jam occurs inside the right cover, a screen similar to the one shown below appears
NOTE
If the Paper Deck-G1 (optional) is attached, move the paper deck away from the main unit. (See
Paper Deck-G1, on p. 7-3.)
Clearing Paper Jams
6-13
6
Troubleshooting
17
1 Open the upper right cover of the main unit.
Remove any jammed paper.
Close the upper right cover.
Troubleshooting
CAUTION
in personal injury.
6-14
Clearing Paper Jams
Open the lower right cover of the main unit.
Troubleshooting
Close the lower right cover.

If the Paper Deck-G1 (optional) has been moved, reattach the Paper Deck to the main unit.
(See Paper Deck-G1, on p. 7-3.)
CAUTION
in personal injury.
Clearing Paper Jams
6-15

NOTE
Clearing Paper Jams in Paper Drawer 1

If a paper jam occurs in Paper Drawer 1, a screen similar to the one shown below appears
Troubleshooting
NOTE
6-16
Clearing Paper Jams
Close the upper right cover of the main unit.
CAUTION
in personal injury.
Press and release the paper drawer release button of the paper
drawer indicated on the touch panel display, until the paper drawer
comes out.
Clearing Paper Jams
6-17
Troubleshooting
Pull out Paper Drawer 1.
If the drawer seems to be stuck, do not pull it out by force. Push it back into the machine,
and try pressing the release button and pull it out again.
Return the paper drawer to its original position.
Troubleshooting
CAUTION
When returning the paper drawer to its original position, be careful not to catch your
fingers between the edge of the paper drawer and the main unit.
6-18
Clearing Paper Jams

NOTE
Clearing Paper Jams in Paper Drawer 2

If a paper jam occurs in Paper Drawer 2, a screen similar to the one shown below appears
Troubleshooting
1 Open the front cover of the main unit.
Clearing Paper Jams
6-19
Turn the green knob in the direction of the arrow, to feed the jammed
paper to Unit 2.
Gently pull out Unit 2.
Troubleshooting
6-20
Open the top cover of Unit 2, and remove any jammed paper. Then,
close it.
Clearing Paper Jams
Gently push Unit 2 back into its original position.
CAUTION
Close the front cover.
6
Troubleshooting
CAUTION
in personal injury.
Clearing Paper Jams
6-21
Press and release the paper drawer release button of the paper
comes out.
Pull out Paper Drawer 2.
Troubleshooting
6-22
Clearing Paper Jams
10
CAUTION
fingers between the edge of the paper drawer and the main unit.

NOTE
Clearing Paper Jams in the Stack Bypass

If a paper jam occurs in the stack bypass, a screen similar to the one shown below appears
NOTE
Clearing Paper Jams
6-23
6
Troubleshooting
11
Remove all loaded paper from the stack bypass.
Remove any jammed paper inside on the right cover.
Troubleshooting
6-24
Clearing Paper Jams
Close the upper right cover.

CAUTION
in personal injury.
NOTE
Clearing Paper Jams
6-25
Troubleshooting
Clearing Paper Jams in Paper Drawers 3 or 4

If a paper jam occurs in paper drawers 3 or 4, a screen similar to the one shown below
appears on the touch panel display. Check where the jam has occurred, and follow the
procedure described below and the procedure that appears on the touch panel display to
help you remove the jammed paper.
6
Troubleshooting
and release the paper drawer release button of the paper

1 Press
comes out.
6-26
Clearing Paper Jams
Pull out the paper drawer.
Troubleshooting
CAUTION
fingers between the top of the paper drawer and the main unit.
Clearing Paper Jams
6-27

NOTE
Troubleshooting
6-28
Clearing Paper Jams
List of Error Messages

Self-Diagnostic Display
If a self-diagnostic message appears, follow the instructions on the touch panel display.
Self-diagnostic (error) messages appear on the touch panel display at the following times:
When printing cannot be performed because of an operational error.
When you need to make a decision or take some action during scanning or printing.
When you need to make a decision or take some action during browsing the network.
The following is a list of self-diagnostic messages, along with possible causes and remedies.
Load paper.
The machine has run out of paper; No more prints can be made; The paper
drawer is not correctly inserted.
Remedy
Load paper. (See Loading Paper in the Paper Drawers, on p. 5-2.)

Insert the paper drawer as far as it will go. (See Loading Paper in the Paper
Drawers, on p. 5-2.)
Load LTR-Size paper.

Cause
The paper drawer loaded with the best paper size, selected by the Automatic
Paper Selection mode is not inserted into the machine.
Remedy
Load the indicated paper size in a paper drawer.

If you press
(Start) while this message is displayed, the print is made with the
currently selected paper size.
If the message remains, even when the indicated paper is loaded, set the Drawer
Eligibility of that paper drawer to [On]. (See Setting a Paper Drawer for Auto
Paper Selection/Auto Drawer Switching, on p. 3-11.)
Return page 1 to the top, and press the Start key.

Cause
Scanning was stopped due to a problem with the Feeder.
Remedy
Arrange the originals in page order with the first page on top. Place the originals
back in the Feeders original supply tray, and press
(Start).
6-29
Troubleshooting
Cause
Remove the paper from the output tray.

Cause
Prints from the previous job remain in the output tray.
Remedy
Remove the prints from the output tray, and press
(Start).
Attach the Finisher to the main unit.

Cause
The Finisher is not properly connected to the main unit.
Remedy
Connect the Finisher to the main unit properly. (See Finisher-F1/Saddle

Finisher-F2/Puncher Unit-B1, on p. 7-10.)
Paper is jammed in the indicated location. Remove the jammed paper.

Cause
An original jam or paper jam has occurred, preventing you from making prints.
Remedy
Remove paper from the machine following the guidance messages on the touch
panel display. (See Clearing Paper Jams, on p. 6-2.)
Add toner.
Troubleshooting
Cause
There is not enough toner to print.
Remedy
Add toner using the toner bottle recommended for use with this machine.
(See Adding Toner, on p. 5-13.)
Place the original on the platen glass.

Cause
There is no original on the platen glass.

The programmed function (mode) requires the original to be placed on the platen
glass.
Remedy
Place the original on the platen glass.
Remove the original from the platen glass.

Cause
The original remains on the platen glass.
Remedy
Remove the original from the platen glass, and place the next document for
copying.
Remove the original from the feeder.
6-30
Cause
The original is placed both in the feeder and on the platen glass. The specified
mode, which is programmed, requires the original placed on the platen glass
only.
Remedy
Remove the original from the feeder.
Out of resources. Wait for a moment, then perform operation again.

Cause
You cannot browse the network, because the network is congested as a result of
continuous sending or heavy use of FTP or Windows (SMB).
Remedy
Wait a moment, and browse again.
Set the IP Address.

Cause
The IP address of the main machine has not been set.
Remedy
Set the IP address in Additional Functions and turn the main power back on.
No response from the server. Check the settings.

Cause
The setting of the specified server is not correct or the servers power has not
been turned on.
Remedy
Select another server.
NetWare is in use. Wait for a moment, then perform operation again.

You cannot browse the network, as NetWare printing uses PServer or NDS
PServer.
Remedy
Browse again after NetWare printing complete.
6
Troubleshooting
Cause
There are too many sub-directories.

Cause
You have exceeded the number of characters you can enter.
Remedy
You cannot specify the path. Specify a shorter path.
No response.
Cause
An unspecified error occurred.
Remedy
Contact your system manager.
6-31
List of Error Codes Without Messages

If the job or operation does not complete correctly, check the End Code, and perform the
necessary operations according to the End Code displayed. You can check the End Code in
the Details screen under Log in the System Monitor screen. (See Checking Details of a Job,
on p. 2-8.)
If a Send job does not end normally, the error code is printed in the Results column on the
Send Result Report. (See Specifying the Report Settings, on p. 3-48.)
Take the necessary procedures depending on the error code.
NOTE
If a send job is canceled, <STOP> appears in the Results column.
#99
Cause: Copy/print is interrupted.

Remedy:Try to copy/print again.
#701
Cause: No Department ID was set when the job was entered, or the password
has changed.
Remedy:Enter the correct Department ID or password.
#702
Cause: Unable to operate because memory is full.
Troubleshooting
Remedy:Please wait a few moments.

Try again, after other Send jobs are complete.
Do not send a document to multiple recipients at the same time.
Send the document in smaller partitions and/or to a smaller number of
recipients.
#703
Cause: Unable to write because the image area of memory is full.

Remedy:Please wait a few moments.
Try again after other Send jobs complete.
Erase documents stored in a box.
If the machine still does not operate normally, turn the main power
OFF, then turn it back ON.
#704
Cause: An error occurred when receiving address information from the

Address Book while sending an e-mail.
Remedy:Check the address settings.
#705
Cause: The Send operation was interrupted because the size of the image
data on one page is larger than the Send Data Size Limit set from the
Additional Functions screen.
Remedy:Change the setting for the Send Data Size Limit from the Additional
Functions screen. (See Specifying the Settings for Sending e-mail,
on p. 4-28.)
6-32
#706
Cause: The Address Book is being imported or exported from the Remote UI,
or it is being used by another sending component.
Remedy:Try sending again.
#711
Cause: The box memory is full.

Remedy:Erase documents stored in the box.
#712
Cause: The maximum number of documents is stored in a box.

Remedy:Delete the documents stored in the box.
#749
Cause: Because the service call message is being displayed, you cannot perform jobs.
Remedy:Turn the main power off, wait for 10 seconds, and turn the main power
back on. If the machine still does not work, turn the main power off,
and unplug the machine, and contact a service representative.
After the service call message disappears, send the job again.
Cause: The server is not functioning. The Network is down (unable to connect
to the network or was cut off during connection).
Remedy:Check the recipients address.
Check that the network is connected.
#752
Cause: The SMTP server name is not correct, or the server is not functioning.
The domain name or e-mail address may not be set.
The Network is down.
Remedy:Check the SMTP server name, domain name, and e-mail address set
in the Additional Functions screen.
Check that the SMTP server is operating properly.
Check the network status.
#753
Cause: An error occurred in TCP/IP while sending an e-mail. (Socket, Select

error, etc.)
Remedy:Check the network cables and connectors.
#754
Cause: The Server is not functioning when sending data to the database or
the network is down.
The Databases address setting is not correct.
Remedy:Check the server and network.
Check the databases address settings.
6-33
Troubleshooting
#751
#755
Cause: You cannot send jobs because TCP/IP is not functioning correctly.
-IP address is not set.
-When configuring the machine, the IP address is not correctly registered for either DHCP, RARP or BOOTP.
Remedy:Check the TCP/IP setting on the Additional Functions screen.
#756
Cause: The NetWare setting from the Additional Functions screen is set to
OFF.
Remedy:Set the NetWare setting to ON.
#801
Cause: A Timeout Error occurred on the server side during communication

with an SMTP server while sending e-mail.
The SMTP server returned an error while trying to connect.
The e-mail address is not correct.
Remedy:Check that the SMTP server is operating properly.
Check the network status.
Check the e-mail address setting.
#802
Cause: The SMTP server or DNS server name is not correct from the settings
in Additional Functions screen.
Connection to the DNS server failed.
Troubleshooting
Remedy:Check the name of the SMTP server set in the Additional Functions
screen.
Check that the DNS server is operating properly.
#803
Cause: Before sending all pages, the network connection was cut by the recipient.
Remedy:Send the documents again.
#804
Cause: Unable to match a specified directory name when sending data to a

database or file server.
The Folder ID is not correct.
No authority to access the folder.
Remedy:Change the Folder ID of the recipients address.
Change the setting to enable access to the folder from the server side.
#805
Cause: Insufficient hard disk space on the database server.

Remedy:Delete documents stored on the server.
#806
Cause: Incorrect user name or password was specified when sending to the
file server.
Remedy:Change the user name or password of the recipient.
#807
Cause: You do not have the authority to access the specified directory.
Remedy:Set the authority required to access the servers directory, then send
again to the accessible server.
6-34
#808
Cause: An error occurred on the server while sending data to a file server.
Remedy:Reboot the server or perform other maintenance techniques as necessary.
#809
Cause: A same file name exists on the server and cannot be overwritten.
Remedy:Change the settings on the file server to enable overwriting.
#815
Cause: Attempted to log on to a file server that has already been logged on by
you. You cannot log on to the same device with the same user name.
Remedy:Wait a few moments to send the data again; change the NetWare
server to send, or stop the Pserver.
#816
Cause: Unavailable to print because the quantity exceeded the limit set in
Department ID Management.
Remedy:Contact your system manager.
#817
Cause: A communication error with the remote copy printers occurred.

Remedy:Check the network, and try again. If the machine still does not operate
correctly, contact your system manager.
Cause: Unable to connect with the remote copy printers.

#824
Cause: A communication error with the remote copy printers occurred.

#825
Cause: The Department ID and password of the copy job are not registered in
the remote copy printers. Printing cannot be performed because the
ID and password of the reserved or current print jobs have been
deleted or the password has been changed.
Remedy:Register the Department ID and password of the copy job in the
remote copy printers. Use the remote copy printer in which the Department ID and password of the copy job are registered. Try again with a
different Department ID and password. If you do not know the password, contact your system manager.
#851
Cause: Not enough memory in the main unit, or the scanned document cannot be stored because there are more than 100 documents in the
specified Mail Box.
Remedy:Check the available memory of the main unit, and delete unwanted
documents in the boxes. If there are a large number of documents,
delete them from the specified Mail Box.
6-35
Troubleshooting
#823
#852
Cause: An error occurred because the main power switch was turned OFF
while a job was being processed.
Remedy:Check to see if the main power switch is ON. Try processing the job
again if necessary.
#995
Cause: Reserved jobs were cleared.

Remedy:Repeat the procedure as necessary.
Troubleshooting
6-36
If Memory Becomes Full During Scanning

If memory becomes full during the scanning of originals, the following messages could
appear on the touch panel display.
NOTE
The machines memory can hold about 3,700 originals (LTR-size Canon Standard Chart,
Standard setting) scanned in the standard mode.
1 Operate
the machine according to the message, and follow the
appropriate procedure.
If the message asking whether to print the original pages scanned into
memory appears:
Troubleshooting
If you press [Yes]: Pages scanned into memory are printed. When printing is
complete, scan the remaining originals.
If you press [No]: Pages scanned into memory are not printed.
6-37
If you press [Another Function]: Select and use the other functions that are not
being used.
If the screen below appears:
Troubleshooting
Press [Cancel] to return to the Basic Features screen. Try printing when the
current job is complete.
If you press [Another Function]: Select and use the other functions that are not
being used.
6-38
Service Call Messages

If a malfunction occurs and the machine does not operate normally, a screen similar to the
one shown below (the service call message) appears on the touch panel display. If this
message appears, follow the procedure described below.
WARNING
Do not insert or unplug the power plug with wet hands, as this may result in electrical
shock.
CAUTION
Always grasp the plug portion when unplugging the power cord. Pulling on the power
cord may expose or snap the core wire, or otherwise damage the power cord. If the cord is
damaged, this could cause an electrical leak, and result in a fire or an electrical shock.
IMPORTANT
If you turn the main power switch OFF when there is a reserved print job, that job is erased.
6-39
Troubleshooting
When Calling Your Service Representative
1 Turn
the main power switch OFF. Allow at least 10 seconds before
turning the main power switch back ON.
2
6
If the machine still does not operate normally, carry out the following
procedure, and contact your service representative.
Troubleshooting
Turn OFF the main power, and disconnect the power plug.
6-40
Contact your service representative.

Confirm the following information when contacting your service representative:
- Product name
- Type of problem and the status of the machine
- The error code appearing on the touch panel display
6
Troubleshooting
6-41
E82use_chap6.US 42
When the Power Does Not Turn ON

If this machine does not operate, even though the main power switch and the control panel
switch are both ON, always check that the breaker is not OFF.
If the breaker is OFF, contact your service representative. Do not switch the breaker back
ON.
(I side)
side)
Troubleshooting
6
WARNING
If the breaker is in the OFF position, do not switch the current leakage breaker back ON.
Doing so may lead to a fire, electrical shock, smoke, or the tripping of other breakers in
the facility.
6-42
When the Power Does Not Turn ON
CHAPTER
This chapter describes the use of optional equipment and what to do if there is a paper jam in
one of these optional units.
System Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Paper Deck-G1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-3
Clearing Paper Jams in the Paper Deck . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-4
Loading Paper in the Paper Deck . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7
Finisher-F1/Saddle Finisher-F2/Puncher Unit-B1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10
Finishing Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11
Clearing Paper Jams in the Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15
Replacing the Staple Case in the Stapler Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18
Removing Jammed Staples from the Stapler Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-21
Clearing Paper Jams in the Saddle Stitcher Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25
Replacing the Saddle Stitcher Units Staple Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-29
Removing Jammed Staples from the Saddle Stitcher Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-33
Clearing Paper Jams in the Puncher Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-37
Removing Punch Waste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-40
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-42
DADF-D1/Image Reader-A1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-43

Clearing Paper Jams in the Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-44
Copy Tray-C3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-48

Clearing Paper Jams in the Copy Tray-C3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-50
Card Reader-C1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-52

Operations Before Using the Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-53
Operations After Using the Main Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-54
Department ID Management When Using the Card Reader-C1 . . . . . . . . . . . . . . . . . . . . . . . .7-55
Erasing Print Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-62
Setting to Accept Print Jobs with an Unknown ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-65
7-1
System Configuration
The following optional equipment can be attached to the machine.
Saddle Finisher-F2
DADF-D1
Card Reader-C1
Image Reader-A1
Main Unit
Paper Deck-G1
7
Finisher-F1
Copy Tray-C3
NOTE
Peel off the film on the touch panel display before you use it.
7-2
System Configuration
Puncher Unit-B1
Paper Deck-G1
If you attach the Paper Deck-G1 to the machine, you have one additional source of paper
which can be used for printing jobs.
Up to 3,500 sheets (20-lb bond (80 g/m2)) of paper can be loaded in the paper deck.
IMPORTANT
When the machine is in the Low-Power Mode (the touch panel is not displayed, and only
(Energy Saver) and the Main Power indicators are lit), you may not be able to open the paper
deck. In this case, press
(Energy Saver) beforehand to reactivate the machine, and press the
Open button on the paper deck.
NOTE
The paper size of the Paper Deck is fixed to LTR.

7
1 Release Lever
Press to remove the Paper Deck from the Main
Unit.
2 Open Button
Press to load paper or to check for a paper jam.
3 Paper Deck
Max. 3,500 sheets (20-lb bond (80 g/m2)) can be
stacked.
4 Paper Supply Indicator

Enables you to check the amount of paper
remaining in the Paper Deck.
Paper Deck-G1
7-3
Clearing Paper Jams in the Paper Deck

If a paper jam occurs inside the Paper Deck-G1, a screen similar to the one shown below
CAUTION
When removing jammed originals or paper, take care not to cut your hands on the edges.
necklaces, bracelets or other metal objects to touch the inside of the machine. This may
7
When removing paper, which has become jammed inside the machine, take care not to
your hands or clothing become dirty, wash them immediately with cold water. Washing
them with warm water will set the toner and make it impossible to remove the toner stains.
eyes or mouth. If toner enters your eyes or mouth, wash them immediately with cold water
and consult a physician.
7-4
Paper Deck-G1
1 Press the release lever to remove the paper deck from the main unit.
7
Paper Deck-G1
7-5
Press the Open button to open the paper deck.
IMPORTANT
(Energy Saver) and the Main Power indicators are lit), you may not be able to open the
paper deck. In this case, press
(Energy Saver) beforehand to reactivate the machine,
and press the Open button on the paper deck.
7-6
Paper Deck-G1
Close the paper deck, and reconnect it to the main unit.
CAUTION
When reconnecting the paper deck to the main unit, be careful not to get your

NOTE
7
Loading Paper in the Paper Deck
1 Press the Open button to open the paper deck.
IMPORTANT
(Energy Saver) and the Main Power indicators are lit), you may not be able to open the
paper deck. In this case, press
(Energy Saver) beforehand to reactivate the machine,
and press the Open button on the paper deck.
Paper Deck-G1
7-7
Open a package of paper, and remove the paper stack. Make sure
that the seam on the center of the package is face up.
CAUTION
IMPORTANT
Rewrap any remaining paper in its original package, and store it in a dry place away from
direct sunlight.
Do not load the following types of paper stock into the paper deck. Doing so may cause a
paper jam.
- Severely curled or wrinkled paper.
- Transparencies.
- Paper on which color images have been copied.
- Paper which has been copied on using a digital, full-color copier (do not copy on the
reverse side of the paper).
- Paper which has been printed on using a thermal transfer printer (do not copy on the
reverse side of the paper).
NOTE
For high-quality prints, we recommend using Canon paper.
When you open the paper package, make sure that the seam on the center of the paper
package is face up. The top surface of the paper stack is called the opened surface.
Immediately before loading paper, fan the pages several times, and align the edges to
facilitate feeding. Also, fan the paper when you remove it from a newly opened package.
7-8
Paper Deck-G1
Place the paper in the paper deck with the opened surface face up.
IMPORTANT
If the paper is curled, curl it down before placing it in the paper deck.
Make sure that the height of the paper stack does not exceed the limit mark at the back of
the paper deck.
NOTE
The paper deck holds up to 3,500 sheets of paper (20-lb bond (80 g/m2)).
Close the paper deck.
7
CAUTION
When returning the paper deck to its original position, be careful not to get your
NOTE
For details on the print direction of paper already printed with logos or patterns, see
Relationship between Original Orientation and Preprinted Paper Output Chart, on p. 815.
Paper Deck-G1
7-9

1
7
8
4
* This illustration shows the Saddle Finisher-F2 with the Puncher Unit-B1 attached to it.
* In the description on the following pages, Finisher-F1 and Saddle Finisher-F2 are referred to
collectively as Finisher unless otherwise stated.
7-10
1 Upper Cover
Open to remove jammed paper.
2 Top Cover of the Puncher Unit

Open this cover when a paper jam occurs in the
puncher unit.
3 Front Cover of the Puncher Unit

Open this cover when a paper jam occurs in the
puncher unit, or when removing punch waste.
4 Upper Front Cover

Open this cover to replace the staple case in the
staple unit, or when a staple jam occurs.
5 Lower Front Cover

Open this cover when a paper jam or staple jam
occurs in the saddle stitcher unit, or when
replacing the saddle stitcher units staple
cartridge.
* Only available with the Saddle Finisher-F2.
6 Booklet Tray
The paper that is folded and stapled at the center
to form a booklet is delivered to this tray.
* Only available with the Saddle Finisher-F2.
7 Output Tray A
8 Output Tray B
Papers are output to these trays. Assign
specified functions to output to a designated tray.
Finishing Functions
The Finisher is equipped with the following functions.
NOTE
The tray moves down when each set of paper is delivered. When the delivered paper reaches the
Collate Mode
This function automatically collates print sets into page order before they are delivered.
Group Mode
This function outputs all prints of the same page in one set and slightly shifts the output
position of the other print sets to make them easier to handle.
Offset Mode
This function outputs papers by shifting them to the front.
IMPORTANT
You cannot set the Offset mode when printing on STMTR-size paper.
NOTE
When the Collate or Group functions are set or prints are output from a computer, the output
papers are shifted about 1-1/4" (30 mm) before delivery.
7-11
7
stacking limit of the tray, the paper is automatically delivered to another suitable tray. When the
paper reaches the stacking limit of all of the suitable trays, printing stops temporarily. After you
remove the delivered paper from the tray, the tray moves up the corresponding distance and
printing of the remaining sets resumes.
E82use_chap7.US 12
Staple Mode
This function automatically collates print sets into page order, staples the sets, and
outputs them.
CAUTION
Do not put your hand in the trays stapling area when the machine is equipped with the
Finisher. This may result in injury.
IMPORTANT
You cannot set the Staple mode when printing on transparencies, tracing paper, and labels.
You cannot corner-staple STMTR-Size paper.
You cannot double-staple LGL, LTRR, or STMTR-Sized paper.
NOTE
If the number of sheets in one set exceeds 30 (for 11" x 17", LGL, and LTRR size) or 50 (for LTR
size), stapling can not be performed. Only Collating is performed.
If the machine stops while stapling, and a message <Load staples> appears, this means that
almost all of the staples have been used, and the staple case must be replaced. In this case,
replace the staple case. (See Replacing the Staple Case in the Stapler Unit, on p. 7-18.)
Copies are stapled in the following places.

When an original is placed on the platen glass:
Corner Staple Area
Double Staple Area

Upper Left
CBA
CBA
Upper Right
Left Side
Lower Right
Right Side
Lower Left
CBA
Upper Left
Upper Right
Lower Right
Lower Left
7-12
CBA
Left Side
Right Side
When originals are placed in the feeder:
Corner Staple Area
Double Staple Area

Upper Right
Upper Left
Lower Left
Lower Right
ABC
ABC
Right Side
Left Side
Upper Right
Upper Left
Lower Left
Lower Right
ABC
ABC
Right Side
Left Side
Saddle Stitching Mode

This function enables you to make booklets consisting of pages that are folded and
stapled in the center.
The pages are folded with

a roller to form a booklet.
8
5
IMPORTANT
The maximum number of sheets that can be bound is 15.
The paper sizes that can be saddle stitched are 11" x 17" and LTRR.
This function is only available when the Saddle Finisher-F2 is attached.
7-13
Hole Punch Mode

This function punches holes (2 or 3 holes) in the printed sheets.
The hole punched area is as shown in the illustration.
Platen Glass
Feeder
CBA
Hole
Punched
Area
ABC
Hole
Punched
Area
CBA
Hole
Punched
Area
ABC
Hole
Punched
Area
The distance between the punched holes is as shown in the illustration.
4-1/4"
4-1/4"
(108 mm) (108 mm)
2-3/4"
(70 mm)
3 holes
2 holes
IMPORTANT
The machine automatically selects the type of hole punch (2 or 3 holes) depending on the
selected paper size.
- 2 holes: LGL, LTRR
- 3 holes: 11" x 17", LTR
You cannot punch holes in STMTR-size paper.
Holes cannot be punched in transparencies, tracing paper, labels, and 3-hole punch paper.
This function is only available when the Finisher is equipped with the Puncher Unit-B1.
7-14
Clearing Paper Jams in the Finisher

If a paper jam occurs when using the Finisher, a screen similar to the one shown below
CAUTION
7-15
7
1 Carefully remove any paper protruding from the output tray.
IMPORTANT
If you use the staple mode while making prints, do not remove the output sheets that are
not yet stapled. (Stapling will continue after you remove the jammed paper.)
Open the top cover, and check the inside of the finisher.
Lift up Cover 1, and remove any jammed paper. Then, return Cover 1
to its original position.
CAUTION
in personal injury.
7-16
Lift up Cover 2, and remove any jammed paper.
NOTE
When you lift up Cover 2, Cover 1 is also lifted.
Return Cover 2 to its original position, and close the top cover.
CAUTION
in personal injury.

NOTE
The screen indicating how to remove the paper jam will remain displayed until the paper
7-17
Replacing the Staple Case in the Stapler Unit

When the Finisher runs out of staples, the staple case must be replaced. A display similar to
the one shown below appears on the touch panel display. Follow the procedure described
below to replace the staple case.
1 Open the upper front cover of the Finisher.

7-18
Push down the green lever.
The staple cartridge will slightly slide out.
Pull out the protruding staple cartridge by holding its left and right
sides.
Pull out the empty staple case.

Place the staple cartridge as shown in the illustration, and pull out the staple case.
7-19
Insert the new staple case.
NOTE
Only one staple case can be inserted at a time.
Use only the specifically recommended staple case for use on this machine.
Remove the seal, fixing the staples, by pulling it straight out.
7-20
Gently push the staple cartridge back into the Finisher until the
green lever returns to its original position.
Make sure that the staple cartridge is firmly secured, and close the
upper front cover of the Finisher.
CAUTION
in personal injury.
NOTE
When you close the cover, the staple unit automatically performs a <dry> stapling
operation several times to reposition the staples.
Removing Jammed Staples from the Stapler Unit

If a staple jam occurs, a screen similar to the one shown below appears on the touch panel
display. Follow the procedure described below to remove any jammed staples.
7-21
1 Open the upper front cover of the Finisher.
Push down the green lever.
The staple cartridge will slightly slide out.
7-22
Pull out the protruding staple cartridge by holding its left and right
sides.
Lower the bracket on the staple cartridge.
Remove all of the jammed staples that slide from the staple case.
Return the bracket on the staple cartridge to its original position.
7-23
Gently push the staple cartridge back into the finisher until the
green lever returns to its original position.
Make sure that the staple cartridge is firmly secured, and close the
upper front cover of the finisher.
CAUTION
in personal injury.
NOTE
When you close the cover, the staple unit automatically performs a <dry> stapling
operation several times to reposition the staples.
7-24
Clearing Paper Jams in the Saddle Stitcher Unit

If a paper jam occurs in the Saddle Finisher-F2 while using the Booklet Mode, a screen
similar to the one shown below appears on the touch panel display. Check where the jam has
occurred, and follow the procedure described below and the procedure that appears on the
touch panel display to help you remove the jammed paper.
CAUTION
necklaces, bracelets or other metal objects to touch the inside of the machine, as this may
When removing paper, which has become jammed inside the machine, remove the
NOTE
This procedure is only required when the Saddle Finisher-F2 is attached to the machine.
7-25
7
1 Move
the Saddle Finisher-F2 away from the main unit. Hold the
section indicated in the figure.
Remove the jammed paper.
Connect the Saddle Finisher-F2 to the main unit.
CAUTION
When returning the Finisher to its original position, be careful not to catch your
fingers between the edge of the Finisher and the main unit.
7-26
Open the Lower front cover of the finisher.
Turn the knob on the right counterclockwise.
Press in the knob on the left, and turn it clockwise.
7-27
Close the lower front cover of the finisher.
7
CAUTION
in personal injury.

NOTE
7-28
Replacing the Saddle Stitcher Units Staple Cartridge

When the finisher runs out of staples, the staple cartridge must be replaced. A screen similar
to the one shown below appears on the touch panel display. Follow the procedure described
below to replace the staple cartridge.
IMPORTANT
Before replacing the staple cartridge, remove all output sheets from the booklet tray.
NOTE
1 Open the lower front cover of the finisher.
7-29
Pull out the saddle stitcher unit.
Pull out the stapler unit on the saddle stitcher unit, and push it up.
Pull out the empty staple cartridge by holding its left and right sides.
7-30
Insert the new staple cartridge.
IMPORTANT
Replace both the inner and outer staple cartridges at the same time.
Push the stapler unit of the saddle stitcher unit back in and down.
Then, return it to its original position.
7
7-31
Push the entire saddle stitcher unit back into the finisher, and close
the lower front cover.
CAUTION
in personal injury.
IMPORTANT
Once you have replaced the staple cartridge, be sure to reposition the staples in the
saddle stitcher unit. (See Staple Repositioning for Saddle Stitcher Unit, on p. 3-44.)
7-32
Removing Jammed Staples from the Saddle Stitcher Unit

If a staple jam occurs, a screen similar to the one shown below appears on the touch panel
display. Follow the procedure described below to remove any jammed staples.
IMPORTANT
Before removing any jammed staples, remove all output sheets from the booklet tray.
NOTE
If a paper jam occurs at the same time as a staple jam, remove the jammed paper before
removing the jammed staples.
7
1 Open the lower front cover of the finisher.
7-33
Pull out the saddle stitcher unit.
Pull out the stapler unit on the saddle stitcher unit, and push it up.
Grasp the left and right sides of the staple cartridge, and remove it.
7-34
E82use_chap7.US 35
On the stapler unit, push down Part A, and pull up Knob B.
B
A
Remove the jammed staples, and return Knob B to its original

position.
Return the staple cartridge to its original position.
7-35
Push the stapler unit on the saddle stitcher unit in and down as
shown, and return it to its original position.
Push the entire saddle stitcher unit back into the machine, and close
the lower front cover.
CAUTION
in a personal injury.
IMPORTANT
Once you have removed the jammed staples, be sure to reposition the staples inside the
saddle stitcher unit. (See Staple Repositioning for Saddle Stitcher Unit, on p. 3-44.)
7-36
Clearing Paper Jams in the Puncher Unit

If a paper jam occurs in the puncher unit, a screen similar to the one shown below appears
CAUTION
NOTE
This procedure is only required when the Puncher Unit-B1 is attached to the machine.
7-37
7
1 Open the front cover of the puncher unit.
Align the of the knob within the range of
Close the front cover of the puncher unit.
CAUTION
in personal injury.
7-38
Open the top cover of the puncher unit.
Close the top cover of the puncher unit.
CAUTION
in personal injury.
7-39

NOTE
Removing Punch Waste

When the punch waste tray becomes full, a screen similar to the one shown below appears
on the touch panel display. Follow the procedure described below to remove the punch
waste.
7
IMPORTANT
When the punch waste tray is full, you cannot make copies or prints using the Hole Punch mode.
NOTE
This procedure is only required when the Puncher Unit-B1 is attached to the machine.
7-40
1 Open the front cover of the puncher unit.
Pull out the punch waste tray.
Discard the punch waste into a receptacle.
7-41
Return the punch waste tray to its original position.
NOTE
If the tray is not returned securely in place, you will be unable to make copies or prints
when the Punch Mode is selected.
Close the front cover of the puncher unit.
CAUTION
in personal injury.
Consumables
Use only the staple cartridges recommended for use on this machine. There is a space
behind the upper front cover for storing staple cartridges (equivalent to the space occupied
by three staple unit staple cartridges).
NOTE
We recommend that you order staple cartridges from your service representative before they run
out.
7-42
DADF-D1/Image Reader-A1
Place a stack of originals in the original supply tray, and they are automatically fed to the
platen glass for copying. Originals are also automatically reversed to make two-sided copies
from two-sided originals.
You can scan books, thick originals, lightweight originals, and transparencies from the platen
glass.
IMPORTANT
If the paper delivery slot is blocked, printing may not be performed correctly. Therefore, do not
place objects in the original output area.
When the platen glass or the rear side of the platen glass is dirty, the machine cannot provide a
high-quality print output.(See Cleaning the Platen Glass/Rear Side of Platen Glass Cover, on p.
5-18.)

2
6
5
4
3
1 Feeder Cover
2 Original Supply Tray
3 Original Output Area
4 Slide Guide
5 Original Set Indicator

Lights when originals are placed on the original
supply tray.
6 Image Reader-A1
Scanner attached to the DADF-D1.
7-43
Clearing Paper Jams in the Feeder

If a paper jam occurs in the Feeder, a display similar to the one shown below appears on the
touch panel display. Check where the jam has occurred, and follow the procedure described
below and the procedure that appears on the touch panel display to help you remove the
jammed paper.
1 Open the Feeder Cover.

7-44
Remove any jammed originals.
Open the middle cover by holding the knob in the back.
Close the middle cover.
CAUTION
in personal injury.
7-45
Turn the roller knob on the back edge of the feeder in the direction of
the arrow. Remove any jammed paper.
Once you have removed the jammed paper, close the Feeder Cover.
CAUTION
in personal injury.
7-46
Open the Feeder, and remove any jammed paper.
Close the Feeder.
CAUTION
injury.

NOTE
7
10
7-47
Copy Tray-C3
The Copy Tray-C3 is equipped with the following functions:
Collate Function
This function automatically collates papers into sets arranged in page order, and outputs
them.
Group Function
This function outputs all prints of the same page in one group.
Rotate Function
This function collates paper of the same size, and outputs the copy sets in alternating
directions.
IMPORTANT
The paper sizes that can be selected when you set the Rotate Mode are LTR, and LTRR.
7-48
Copy Tray-C3
Copy Tray-C3
Papers are output
here.
NOTE
Adjust the auxiliary tray according to the paper size.
Copy Tray-C3
7-49
Clearing Paper Jams in the Copy Tray-C3

If a paper jam occurs in the Copy Tray-C3, a screen similar to the one shown below appears
CAUTION
7
7-50
Copy Tray-C3
1 Remove any paper protruding from the output tray.
In the case of face up output, open the front cover, and remove any paper protruding from
the exit slot while turning the knob on the Unit 1. Then, close the front cover.
CAUTION
in personal injury.

NOTE
Copy Tray-C3
7-51
Card Reader-C1
When the Card Reader-C1 (optional) is attached to the main unit, you must insert the Control
Card before operating this machine. The Card Reader-C1 controls Department ID
Management automatically.
NOTE
If the Basic Features screen does not appear on the touch panel display even when the Control
Card is inserted, make sure that:
- The control card is inserted in the correct direction.
- The control card is inserted as far as it can go.
- An unusable control card is not inserted.
Insert the usable Control Card correctly.

For instructions on how to turn the power ON, see Main Power and Control Panel Power, on p.
1-27.
When the Card Reader-C1 (optional) is attached, the following two types of cards can be used:
- The Optical Card can manage up to 200 departments.
- The Magnetic Card can manage up to 3,000 departments.
The maximum number of departments that can be managed, depends on the machine. The
imageRUNNER 5000i can manage up to 1,000 departments.
7
Magnetic Card
Optical Card
CONTROL CARD III
CONTROL CARD
123
123
001
7-52
Card Reader-C1
Operations Before Using the Main Unit
1 Insert
the Control Card into the card slot. Make sure it faces in the
correct direction.
The Basic Features screen appears on the touch panel display.
Card Reader-C1
7-53
Operations After Using the Main Unit
1 After you finish using the machine, remove the Control Card.
The touch panel display returns to the screen prompting the user to insert a Control Card.
7-54
Card Reader-C1
Department ID Management When Using

the Card Reader-C1
This section explains how to use Department ID Management, and how to check the print
totals when the Control Card is being used.
Changing Password and Impression Limit

You can change the password and Impression Limit of the stored Department ID.

If a System Manager ID/Password is set, enter the System Manager ID and System
Password after pressing [System Settings]. Then, press ID (ID).
Press [Store Dept. ID/Password].
7
Card Reader-C1
7-55
Display the Department to be changed by pressing [] or [], and

press [Edit].
Press [Password], and enter the password. Press [Impression Limit],

and enter the Impression Limit. Use 0 - 9 (numeric keys) for
both, and press [OK].
You cannot store a password with only zeros as the number <0>, such as <0000000>.
The Impression Limit Range is from 0 to 999999. You cannot print more than set limit
number of impressions.
7-56
Card Reader-C1
Press [Limit Impressions] to set the print restrictions, and press

[Done].
This validates the Impression Limit set in Step 4.

If the Display Impression Limit is set to [On], the Impression Limit will be displayed as
shown below.
7
NOTE
To set the print restriction, you must create an impression limit in Step 4.
Card Reader-C1
7-57
Press [OK].
Press [Done].
Display returns to the Basic Features Screen.
Checking and Printing Counter Information
7
You can display and also print a list of the amounts of paper that were used by each
department.

7-58
Card Reader-C1
Press [Print Totals].
Check or print the list of print totals.

The print total with the Department ID left blank (not displayed) is the total number of prints
from a computer that does not correspond with a stored Department ID (unknown ID).
When only checking the counter:

Press [] or [] to display the desired department, and check the print totals.
Card Reader-C1
7-59
When printing the displayed list:

Press [Print List], and when the screen below appears, press [Yes].
NOTE
Auto Drawer Switching, on p. 3-11.)
The screen below appears during printing.
NOTE
To close the screen, press [Done].
7-60
Card Reader-C1
Press [Done].
Press [OK].
Press [Done].
Card Reader-C1
7-61
Erasing Print Totals

The following instructions describe how to erase the print totals for a stored department
when the Card Reader-C1 is being used.

Press [Print Totals].
When Erasing the print total for one particular department:

Select the department whose Print Total you want to erase, and press [Clear].
7-62
Card Reader-C1
When Erasing all Counts:

Press [Clear All Totals].
Press [Yes].
If you do not want to erase the counter, press [No].

The message <Erased.> appears on the touch panel display for about three seconds.
Card Reader-C1
7-63
Press [Done].
Press [OK].
Press [Done].

7-64
Card Reader-C1
Setting to Accept Print Jobs with an Unknown ID

You can decide whether or not to print documents from a computer that does not correspond
with a stored Department ID.
NOTE

[On]: Allows the machine to output prints from computers that do not support a Department
ID.
[Off]: Allows the machine to output prints from computers that support a Department ID.
Press [Done].
Card Reader-C1
7-65
7-66
Card Reader-C1
Appendix
CHAPTER
Sample Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Send Job List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2
TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3
Activity Management Report TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4
Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6
Users Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8
Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8
Image Reader-A1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9
DADF-D1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-11
Paper Deck-G1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-11
Finisher-F1/Saddle Finisher-F2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-12
Puncher Unit-B1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13
Copy Tray-C3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-14
Card Reader-C1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-14
Relationship between Original Orientation and Preprinted Paper Output Chart . . . . . . 8-15
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17
8-1
Sample Reports
Send Job List
You can view a listing of Send Jobs and their status. The Send Job List can be printed from
the System Monitor screen. (See Printing Send Job Status/History, on p.2-16.)
03/13/2001 TUE 15:49
SET TIME
ST. TIME
03/13 15:49
22:00
imageRUNNER 5000i
DESTINATION ADDRESS
kato@canon.ffm.co.jp
DESTINATION ID
kato
JOB NO.
MODE
0001
001
PGS.
1
01
server1
starfish.organization.co.jp
\\swan\share
database-name1
file share
project
SET TIME
Prints date and time each send job was accepted (24-hour format).
ST. TIME
Prints the time the send job was started (24-hour format).
Appendix
Please note that the addresses in the above report are fictitious.
DESTINATION
ADDRESS
Prints the address of the recipient.

*If the address exceeds the display capacity, only the first characters are shown.
DESTINATION ID
Prints the abbreviated name of the recipient.

*If the abbreviation exceeds the display capacity, only the first characters are shown.
JOB NO.
Prints a 4-digit number, which is automatically assigned when the send document is
accepted.
MODE
Prints the communication type and method.

Communication type: TX
Communication method: DATABASE/FILE/BOX/MAIL
PGS.
Prints the number of pages of the original that were sent normally to the remote
party.
8-2
Sample Reports
TX Report
A Send Result Report can be printed when a send job is complete. A Send Result Report
can also be printed along with a portion of the sent document. By default, the report is
printed when an error occurs. However you can also specify it be printed after every send job
or not printed at all.
NOTE
- Send Result Report: For Error Only
- Error Copy Print: On
03/13/2001 TUE 15:48
i m age RUNNER 5000i
001
TX REPORT
JOB NO.
0108
DEPT. ID
1234
ST. TIME
03/13 15:47
PGS.
SEND DOCUMENT NAME

TX/RX INCOMPLETE
TRANSACTION OK
imageRUNNER 5000i
kato
BOX 01
ERROR
database-name1
server1
file share
project
\\swan\share
1
JOB NO.
Prints a 4-digit number, which is automatically assigned when the sending document
is accepted.
DEPT. ID
When a Department ID is set, it is listed in a log.
ST. TIME
Prints the date and time (24-hour format) that the send job was started.
PGS.
Prints the number of pages of the original that were sent to the remote party.
SEND
DOCUMENT
NAME
Prints the document name entered when specifying the send setting for the
document.
TX/RX
INCOMPLETE
Prints the name and address of the sending destination to which you have not
finished sending.
TRANSACTION
OK
Prints the name and address of the sending destination to which you have finished
sending.
ERROR
When a sending error occurs, the name and address of the send destination is
printed.
Sample Reports
8-3
Appendix
Activity Management Report TX

This function enables you to print a log of all Send jobs. You can select whether to print the
report after every 100 jobs (Auto Print), or at a specific time (Daily Activity Report Time). You
can manually print the Activity Management Report from the System Monitor Screen. (See
Printing Send Job Status/History, on p.2-16.)
NOTE
- Auto Print: On
- Daily Activity Report Time: Off
03/13/2001 TUE 15:49
imageRUNNER 5000i
DEPT. I D : 5 1 1 0 0 8
ST. TIME
DESTINATION ADDRESS
*03/13 12:51
DESTINATION ID
172.20.56.5
PGS.
MODE
JOB NO.
0104
TX
FTP
47
0105
TX
DATABASE
/tmp/img
*03/13 15:03
server1
database-name1
1234567890
*03/13 15:03
01
*03/13 15:03
0105
TX
BOX
file share
0105
TX
FTP
kato
0105
TX
MAIL
project
0105
TX
SMB
sales2
0105
TX
IPX
0105
TX
FTP
TX
DATABASE
0108
TX
BOX
0108
TX
FTP
share
*03/13 15:03
*03/13 15:03
\\swan\share
\share_dir
*03/13 15:04
o=TOPMAX. T
TOPMAX_SYS\
Appendix
*03/13 15:03
172.20.56.5
/tmp/img
*03/13 15:47
server2
*03/13 15:47
01
*03/13 15:47
database-name2
file share
share/share_dir
8-4
Sample Reports
RESULT
001
DEPT. ID
When a Department ID is set, it is listed in a log.

A log of send jobs is printed for each ID.
ST. TIME
Prints the date and time (24-hour format) that the send job was started. (An asterisk
(*) indicates that you have already printed a report for that transmission.)
DESTINATION
ADDRESS
Prints the address of the recipient.

Database communication services:
File ID is printed on a second line.
File (FTP, SMB, IPX) communication services:
File path is printed on a second line.
DESTINATION ID
Prints the abbreviated name of the recipient.

JOB NO.
Prints a 4-digit number, which is automatically assigned when the sending document
is accepted.
MODE
Prints the communication type and service name.

Communication type: TX
Communication service: DATABASE/FILE/BOX/MAIL
PGS.
Prints the number of pages of the original that were sent normally to the remote
party.
RESULT
Prints OK, NG, or -- plus the elapsed communication time.

If NG: Prints an error code on a second line.
*For sending to e-mail or database recipients, the symbol <--> indicates that sending
was confirmed as far as the server.
Appendix
Sample Reports
8-5
E82use_style2IX.fm 6
Address Book List

You can print the contents of Address Books 1 to 10 or the one-touch buttons stored in the
Address Book Settings. You can print the Address Book List manually whenever necessary.
(See Printing the Contents of an Address Book List, on p.3-53.)
03/13/2001 TUE 15:50
imageRUNNER 5000i
001
ADDRESS BOOK LIST
D E S T I NATI ON N AME
CLASS
D EST I NAT I O N AD D RESS
d at abas e -na m e 1
DATA BASE
se rve r1
f ile sha r e
FTP
starf i sh.o rgani z ati o n .co .j p

sh are
G R O UP
k ato
d ata b a s e -na m e 1
im a ge s e r ve r
GROUP
MAI L
DATA BASE
FTP
BOX
SMB
p roje c t
k ato @ cano n .f f m.co .j p

se rve r1
172.20.56.5
01
\ \ sw an \ sh are
sales 2
I PX
o = T O P M AX . T REE= A1
T O P M AX _ SY S\ SH ARE
sales 4
SMB
\ \ sw an \ sh are
\ sal e s_ 4
tukui
MAI L
tuk ui @ can o n .f f m.co .j p
Appendix
8
1
DESTINATION
NAME
Prints the name of the registered destination.

When printing the content of a one-touch button, the number of the one-touch button
is printed in the first line.
CLASS
Prints the registered destination class.
DESTINATION
ADDRESS
If the medium is Database

Shows the host name on the first line, and the folder ID on the second line.
If the medium is File
Shows the host name on the first line, and the folder path on the second line.
If the medium is Mail Box
Shows the mail box number.
If the medium is E-mail
Shows the e-mail address.
*If databases or files are registered, the second line information is not shown.
If the medium is Group
Shows each of the registered recipients in order starting on the second line.
*If databases or files are registered, the second line information is not shown.
8-6
Sample Reports
Users Data List

The Users Data List shows all the registered Communications Settings, Report Settings,
and System Manager Settings in the Additional Functions mode. You can print the list
whenever you want. (See Printing the Contents from the Additional Functions Settings, on
p.3-56.)
05/09/2001 WED 17:47
imageRUNNER 5000i
001
Report Settings
TX Report
Error Copy Print
Activity Report
Auto Print
Daily Activity Report Time
System Settings
Comunications Settings
E-mail Settings
Maximum Data Size For Sending
Default Subject
DataBase Communication Time Out
ON
OFF
3 times
New address
ON
ON
ON
OFF
3 MB
Attached Image
5 min.
8
Appendix
Comunications Settings
Comon Settings
Erase Failed TX
Photo Mode
Retry Times
Default Screen for Send
Sample Reports
8-7
Specifications
Specifications are subject to change without notice for product improvement or future
release.
Main Unit
Name
Canon imageRUNNER 5000i
Type
Console
Photoconductive Material
A-Si
Maximum Print Speed
50 cpm (LTR)
Fixing System
Heat Roller system
Resolution
Printing approx. 2400 dpi x 600 dpi
Acceptable Paper Stock
Plain Paper
Paper Drawer 1, 2:
17-lb bond to 110-lb index (64 g/m2 to 200 g/m2)
Paper Drawer 3, 4:
17-lb bond to 24-lb bond (64 g/m2 to 90 g/m2)
Stack Bypass:
Transparency*, Tracing paper*, Labels*, Heavy, Recycled, Color,
Letterhead, Bond, 3-Hole Punch (*Stack Bypass selected)
Paper Sizes
Paper Drawer 1, 2: LTR

Paper Drawer 3, 4: 11" x 17", LGL, LTR, LTRR, and STMTR
Only the paper sizes in paper drawer 3 can be changed.
Stack Bypass: 11" x 17", LGL, LTR, LTRR, and STMTR
Free-size: 4" x 5-7/8" to 11-5/8" x 17"
(100 mm x 148 mm to 297 mm x 432 mm)
Warm-Up Time
When the main power is turned ON: 5 minutes max.

Activation time from Sleep Mode: 5 minutes max.
Activation time from Energy Saver mode: None: 0 second
10% Mode: approx. 50 seconds
*Activation time for each mode is a rough standard until the machine is
ready to print after canceling the mode. Activation time may vary
depending on the conditions which the machine is being used. (In all
cases, at a room temperature of 68F.)
Appendix
8-8
Specifications
Paper Feeding System
Paper Drawer 1, 2 (1,500 sheets each; 20-Ib bond (80 g/m2))

Paper Drawer 3, 4 (550 sheets each; 20-Ib bond (80 g/m2))
Stack Bypass (Stack Bypass Tray: 50 sheets; 20-Ib bond (80 g/m2);
stack approx. 1/4" (5 mm) high)
Paper Output
face down
Power Source
120 V AC, 60 Hz, 15 A
Max Power Consumption
1.5 kW max
Dimensions (H x W x D)
37-3/8" x 25-3/8" x 29-1/4" (949.4 mm x 643 mm x 743 mm)
Installation Space (W x D)
52-5/8" x 29-1/4" (1335 mm x 743 mm) (Dimensions for each tray and
stack bypass tray are given in their extended conditions.)
Weight
Approx. 407 lb (185 kg)
Image Reader-A1
Platen Glass
Stationary
Copying System
Electrostatic Transfer System
Developing System
Toner Projection System
Resolution
Reading
Writing
Number of Tones
256
Acceptable Originals
Sheets, books, 3-dimensional objects (Up to 4.4-lb bond or 2 kg)
Maximum Original Size
11" x 17"
Non-Image Areas
Leading Edge: 1/8" (4.0 mm)

Left and Right Side: 1/8" (2.5 mm)
Trailing Edge: 1/8" (2.0 mm)
First Copy Time
Platen glass selected: 3.8 seconds max.
600 dpi x 600 dpi

approx.1200 dpi x 600 dpi
Specifications
Appendix
8-9
Direct
Reduction
Maximum Copy Speed
Enlargement
Direct
Reduction
Magnification
Enlargement
Appendix
11" x 17"
LGL
LTR
LTRR
STMTR
11" x 17" STMTR (50%)
11" x 17" LTRR (64%)
11" x 17" LGL (73%)
LGL LTR (78%)
LGL 11" x 17" (121%)
LTRR 11" x 17" (129%)
STMT 11" x 17" (200%)
30 cpm
36 cpm
50 cpm
39 cpm
50 cpm
50 cpm
39 cpm
36 cpm
39 cpm
30 cpm
30 cpm
30 cpm
Except the stack bypass.
1:1( 0.5%)
1:0.789 (LGL LTR)
1:0.733 (11" x 17" LGL/11" x 15" LTR)
1:0.647 (11" x 17" LTR)
1:0.500 (11" x 17" STMT)
1:0.250
1:1.214 (LGL 11" x 17")
1:1.294 (LTR 11" x 17")
1:2.000 (STMT 11" x 17")
1:4.000
Exposure Control
Automatic Exposure Control or Manual Exposure Control
Multiple Copies
999 Sheets max.
Power Source
From the Main Unit
Max Power Consumption
0.13 kW max.
4-1/4" x 22-1/4" x 22-3/4" (106 mm x 565 mm x 579 mm)
Weight
Approx. 29.5 lb (13.4 kg)
8-10
Specifications
DADF-D1
Originals
11" x 17", LGL, LTR, LTRR, and STMT
Original Paper Weights
One-sided scanning: 10 to 32 lb bond (38 to 128 g/m2)

Two-sided scanning: 13 to 32 lb bond (50 to 128 g/m2)
Original Tray Capacity
100 sheets
Original Replacement Speed
55 sheets/minute (LTR)
Power Source
From the Main Unit
Power Consumption
When Active: 48 W max.

When Not Active: 2.5 W max.
5-7/8" x 22-1/4" x 21-1/2" (149 mm x 565 mm x 545 mm)
Weight
Approx. 30.8 lb (14 kg)
Paper Deck-G1
Paper Deck Capacity
3,500 sheets (20-lb bond (80 g/m2))
Power Consumption
40 W
Power Source
From the Main Unit
22-5/8" x 12-3/4" x 23" (574 mm x 323 mm x 583 mm)
Weight
Acceptable Paper Size
LTR
Specifications
Appendix
8-11
Finisher-F1/Saddle Finisher-F2
Saddle Stitcher Unit*: 17-lb bond to 20-lb bond (64 g/m2 to 80 g/m2)
(For cover sheets only*: 17-lb bond to 110-lb index (64 g/m2 to 200 g/m2))
Paper
[Non-Collate Mode]
LTR, STMTR :
5-3/4" (147 mm)

(equivalent to 1,000 sheets 20-lb bond (80 g/m2))
11" x 17", LGL, LTRR : 2-7/8" (74 mm)

(equivalent to 500 sheets 20-lb bond (80 g/m2))
[Collate Mode]/[Group Mode]
LTR, STMTR :
5-3/4" (147 mm)
(equivalent to 1,000 sheets 20-lb bond (80 g/m2))
11" x 17", LGL, LTRR : 2-7/8" (74 mm)
[Staple Mode]
LTR :
Capacity Per Tray
30 sets or 4-3/8" (110 mm)

11" x 17", LGL, LTRR : 30 sets or 2-7/8" (74 mm)

[Non-Collate]/[Collate]/ [Group] with different paper sizes
1-3/4" (44 mm)
[Staple] with different paper sizes
30 sets or 7/8" (22 mm)
Appendix
[Saddle Stitch]*
1 to 5 sheets: 25 sets
Max. Stapling Capacity
Staple Unit
LTR:
50 sheets
11" x 17", LGL, LTRR: 30 sheets
Saddle Stitcher Unit*: 15 sheets
Available Staple Size
Corner Staple:
Double Staple:
Available Offset Sizes
11" x 17", LGL, LTR, LTRR
Available Saddle Stitch Sizes*
11" x 17", LTRR
Saddle Stitcher Folding Method*
Roller Pressure Folding
Saddle Stitcher Folding Mode*
V-fold
Power consumption
170 W max.
8-12
Specifications
11" x 17", LGL, LTR, LTRR

11" x 17", LTR
Power Source
From the Main Unit

Finisher
41-3/8" x 26-3/8" x 24-1/4"

(1,052 mm x 669 mm x 614 mm)
Finisher + Puncher Unit-B1 41-3/8" x 29-3/8" x 24-1/4"
(1,052 mm x 744.5 mm x 614 mm)
Installation Location (W x D)
Finisher-F1/Saddle Finisher-F2
61-3/8" x 29-1/4" (1,559 mm x 743 mm)
Finisher-F1/Saddle Finisher-F2 + Puncher Unit-B1
64-3/8" x 29-1/4" (1,634 mm x 743 mm)
Saddle Finisher-F2
(The width includes necessary space for removing paper jams.)
72-5/8" x 29-1/4" (1,844 mm x 743 mm)
Weight
Finisher-F1:
Approx. 70.5 lb (32kg)
Saddle Finisher-F2:
Finisher-F1 + Puncher Unit-B1: Approx. 82.4 lb (37.4 kg)
Saddle Finisher-F2 + Puncher Unit-B1:
Approx. 126 lb (57.4 kg)
*Saddle Finisher-F2 only.
Puncher Unit-B1
Paper
Hole Punching System
Sequential processing system
Punch Hole Quantity, Hole

Diameter
2 holes/ 3 holes, 80.5 mm
Distance Between Punch Holes
3 holes: 4-1/4" (108 mm)

2 holes: 2-3/4" (70 mm)
Available Paper Sizes
3 holes: 11" x 17", LTR

2 holes: LGL, LTRR
Punch Waste Tray Capacity
Approx. 3,000 sheets (20-lb bond (80 g/m2))
Power Consumption
120 W max
Power Source
From the Finisher
34-7/8" x 3" x 24-1/4" (886 mm x 75.5 mm x 614.4 mm)
Weight
Approx. 11.9 lb (5.4 kg)
Appendix
Specifications
8-13
Copy Tray-C3
Capacity
250 sheets, 20-lb bond (80 g/m2)
4" x 18-3/8" x 13-3/8" (100 mm x 465 mm x 340 mm)
Weight
Approx. 1.4 lb (670 g)
Card Reader-C1
Magnetic type card, Optical type card
Card Readout Method
Magnetic, Optical readout
Magnetic Card Reading Direction
Inserting Direction
Store/Replay
Replay
Power Source
From Main Unit
Size (H x W x D)
1-1/4" x 3-1/2" x 4" (32 mm x 88 mm x 100 mm)
Weight
10.4 oz (295 g)
Specifications are subject to change without notice for product improvement or future release.
Appendix
Card to be Used
8-14
Specifications
Relationship between Original Orientation and

Preprinted Paper Output Chart
When you set the left-side stapling
NOTE
Please use this chart when printing on paper with logos, etc., printed beforehand.
Confidential
Confidential
11"x17", LGL
LTR
laitnedifnoC
laitnedifnoC
Confidential
11"x17", LGL
laitnedifnoC
laitnedifnoC
Confidential
Confidential
Appendix
LTR
laitnedifnoC
Orientation in
Stack Bypass/
Paper Deck
Confidential
laitnedifnoC
Orientation
in Paper
Drawer 3, 4
Confidential
laitnedifnoC
Orientation
in Paper
Drawer 1, 2
Confidential
Confidential
Confidential
Original/
Paper
Orientation,
Settings
Confidential
Confidential
Output
Example
Orientation on
the Platen Glass
Staple Setting
Corner:Top Left
Double:Left
Corner:Top Right
Double:Right
Corner:Top Left
Corner:Top Left
Double:Left
Corner:Top Left
Double:Left
Corner:Top Left
Double:Left
Corner:Top Right
Corner:Top Right
Double:Right
Orientation in
the Feeder
Staple Setting
Auto Orientation
Setting
Either On or Off
Either On or Off
Either On or Off
(Set to On when
paper orientation
in paper drawers
is vertical.)
Either On or Off
Relationship between Original Orientation and Preprinted Paper Output Chart
8-15
When you set the right-side stapling

NOTE
Please use this chart when printing on paper with logos, etc., printed beforehand.
Confidential
LTR
11"x17", LGL
LTR
11"x17", LGL
Confidential
laitnedifnoC
laitnedifnoC
Orientation
in Paper
Drawer 3, 4
Confidential
laitnedifnoC
Orientation
in Paper
Drawer 1, 2
Confidential
Confidential
Confidential
Confidential
Confidential
Confidential
Orientation in
Stack Bypass/
Paper Deck
Confidential
Original/
Paper
Orientation,
Settings
Confidential
Confidential
Confidential
Output
Example
Confidential
Confidential
Orientation on
the Platen Glass
Appendix
Staple Setting
Corner:Top Right
Double:Right
Corner:Top Left
Double:Left
Corner:Top Right
Corner:Top Right
Double:Right
Corner:Top Right
Double:Right
Corner:Top Right
Double:Right
Corner:Top Left
Corner:Top Left
Double:Left
Orientation in
the Feeder
Staple Setting
Auto Orientation
Setting
8-16
Either On or Off
Either On or Off
Either On or Off
(Set to On when
paper orientation
in paper drawers
is vertical.)
Relationship between Original Orientation and Preprinted Paper Output Chart
Either On or Off
Index
A
Accept Jobs With Unknown ID......................................................................................... 4-26, 7-65
Activity Report............................................................................................................................ 3-50
Adding Toner .............................................................................................................................. 5-13
Additional Functions key ............................................................................................................ 1-23
Additional Functions screen....................................................................................................... 1-10
Address Book List ...................................................................................................................... 3-53
Adjustment/Cleaning.................................................................................................................. 3-43
Audible Tones............................................................................................................................... 3-9
Auto Clear Setting........................................................................................................................ 3-8
Auto Clear Time ......................................................................................................................... 3-39
Auto Offline ................................................................................................................................ 4-34
Auto Sleep Time......................................................................................................................... 3-38
B
Back ........................................................................................................................................... 1-32
Booklet Tray ............................................................................................................................... 7-11
Breaker ...................................................................................................................................... 1-22
D
DADF-D1 ................................................................................................................................... 7-43
Daily Timer Settings................................................................................................................... 3-41
DataBase Communication Timeout ........................................................................................... 4-30
Date & Time Settings ................................................................................................................. 3-34
Department ID ........................................................................................................................... 1-39
Dept. ID Management ........................................................................................................ 4-6, 7-55
Details .......................................................................................................................................... 2-8
Device .......................................................................................................................................... 2-4
Index
8-17
8
Appendix
Cancel........................................................................................................................................ 1-32
Card Reader-C1 ........................................................................................................................ 7-52
Clear key.................................................................................................................................... 1-23
Clear Message Board ................................................................................................................ 4-33
Clip Holder ................................................................................................................................. 1-23
Common Settings ........................................................................................................................ 3-6
Communications Settings .......................................................................................................... 4-28
Consumable..................................................................................................................... 5-29, 7-42
Control Panel ................................................................................................................... 1-20, 1-21
Control Panel Power Switch............................................................................................. 1-23, 1-30
Copy........................................................................................................................................... 1-10
Copy Tray-C3 ............................................................................................................................. 7-48
Counter Check ........................................................................................................................... 1-24
Counter Check key .................................................................................................................... 1-23
Device Information Settings ....................................................................................................... 4-32

Display Contrast Dial........................................................................................................ 1-23, 1-34
Done........................................................................................................................................... 1-32
Drawer Eligibility For APS/ADS .................................................................................................. 3-11
E
E-mail Settings ........................................................................................................................... 4-28
Energy Consumption in Sleep Mode.......................................................................................... 3-16
Energy Saver key ....................................................................................................................... 1-23
Energy Saver Mode.................................................................................................................... 3-15
Error Code.................................................................................................................................. 6-32
Error Indicator ............................................................................................................................ 1-23
Exposure Recalibration .............................................................................................................. 3-47
F
Feeder ........................................................................................................................................ 1-20
Feeder Cleaning......................................................................................................................... 5-26
Feeder Cover ............................................................................................................................. 7-43
Finisher-F1 ................................................................................................................................. 7-10
Front Cover....................................................................................................................... 1-22, 7-11
Front Cover of the Puncher Unit................................................................................................. 7-11
G
Guide key ................................................................................................................................... 1-23
I
ID key ......................................................................................................................................... 1-23
Image Reader-A1....................................................................................................................... 7-43
Inch Entry ................................................................................................................................... 3-10
Initial Function .............................................................................................................................. 3-6
Initialize Common Settings......................................................................................................... 3-33
Appendix
J
Job Type ....................................................................................................................................... 2-3
Job/Print monitor area................................................................................................................ 1-10
L
Language Switch........................................................................................................................ 3-31
List of Error Messages ............................................................................................................... 6-29
Loading Paper .............................................................................................................................. 5-2
Log ............................................................................................................................................... 2-3
Low-Power Mode Time............................................................................................................... 3-42
LTRR/STMT Original Selection .................................................................................................. 3-17
8-18
Index
M
Mail Box ..................................................................................................................................... 1-10
Main Power Indicator ................................................................................................................. 1-23
Main Power Switch........................................................................................................... 1-20, 1-21
Message board .......................................................................................................................... 1-16
Multifunctional Operations ......................................................................................................... 1-60
N
Next............................................................................................................................................ 1-32
Numeric keys ............................................................................................................................. 1-23
O
OK.............................................................................................................................................. 1-32
Open Button................................................................................................................................. 7-3
Optional Equipment for the Main Unit ........................................................................................ 5-31
Original Output Area ........................................................................................................ 1-20, 7-43
Original Set Indicator ................................................................................................................. 7-43
Original Supply Tray ......................................................................................................... 1-20, 7-43
Output Tray A ............................................................................................................................. 7-11
Output Tray B ............................................................................................................................. 7-11
R
Rear Side of Platen Glass Cover ............................................................................................... 1-22
Release Lever .............................................................................................................................. 7-3
Remote UI.................................................................................................................................. 4-31
Report Settings .......................................................................................................................... 3-48
Reset key ................................................................................................................................... 1-23
Reversed Display (Color) ........................................................................................................... 3-32
Right Cover ...................................................................................................................... 1-20, 1-21
Routine Cleaning ....................................................................................................................... 5-18
Index
8-19
8
Appendix
Paper Deck .................................................................................................................................. 7-3

Paper Deck-G1 ............................................................................................................................ 7-3
Paper Drawer 1, 2 ............................................................................................................ 1-20, 1-21
Paper Drawer 3, 4 ............................................................................................................ 1-20, 1-21
Paper Jams .................................................................................................................................. 6-2
Paper Supply Indicator................................................................................................................. 7-3
Password ................................................................................................................................... 1-39
Platen Glass .............................................................................................................................. 1-22
Print Jobs................................................................................................................................... 2-22
Print Totals ....................................................................................................................... 4-18, 7-62
Printing Priority .......................................................................................................................... 3-19
Priority Printing .......................................................................................................................... 2-21
Processing/Data Indicator.......................................................................................................... 1-23
Puncher Unit-B1 ........................................................................................................................ 7-10
S
Saddle Finisher-F2..................................................................................................................... 7-10
Saddle Stitch Position Adjustment ............................................................................................. 3-45
Saddle Stitcher Staple Repositioning......................................................................................... 3-44
Scan ........................................................................................................................................... 1-10
Secured Documents................................................................................................................... 2-24
Self-Diagnostic Display .............................................................................................................. 6-29
Send........................................................................................................................................... 1-10
Send Job ...................................................................................................................................... 2-9
Send Result Report.................................................................................................................... 3-48
Service Call Messages............................................................................................................... 6-39
Slide Guide................................................................................................................................. 7-43
Specifications ............................................................................................................................... 8-8
Spool ............................................................................................................................................ 2-5
Stack Bypass ................................................................................................................... 1-20, 1-21
Stack Bypass Settings ............................................................................................................... 1-55
Stack Bypass Standard Settings ................................................................................................ 3-26
Standard Local Print Settings..................................................................................................... 3-29
Start key ..................................................................................................................................... 1-23
Status ........................................................................................................................................... 2-3
Stop key ..................................................................................................................................... 1-23
Store Form for Form Composition.............................................................................................. 3-20
Store Paper Type........................................................................................................................ 3-13
System Manager Settings ............................................................................................................ 4-2
System Monitor .......................................................................................................................... 1-10
System Monitor screen .............................................................................................................. 1-14
T
Test Button ................................................................................................................................. 1-22
Time Until Unit Quiets Down ...................................................................................................... 3-40
Timer Settings ............................................................................................................................ 3-34
Toner Supply Cover.................................................................................................................... 1-22
Top Cover of the Puncher Unit ................................................................................................... 7-11
Touch panel display.................................................................................................................... 1-23
Tray Designation......................................................................................................................... 3-18
Appendix
U
Unit 1 (Fixing Transport Unit)...................................................................................................... 1-22
Unit 2 (Duplexing Transport Unit) ............................................................................................... 1-22
Upper Cover ............................................................................................................................... 7-11
Users Data List .......................................................................................................................... 3-56
W
Wire Cleaning............................................................................................................................. 5-27
Z
Zoom Fine Adjustment ............................................................................................................... 3-43
8-20
Index
E82use_style2.book i
System Management Mode of the

imageRUNNER 5000i
The following pages regarding the use and operations of the System Manager mode, should
be cut out of the manual by the supervisor or the system manager.
You can set restrictions for the machine or manage the settings set by other users in the
System Settings from the Additional Functions screen. This mode is called the System
Management mode.
The operations which can be managed in the System Management mode are:
Box Document Management
Box Setting Management
Entering the System Management Mode

When Department ID Management Is Enabled
1 Enter
the System Manager ID in the [Dept. ID], also enter the System
Password in the [Password] using
(numeric keys), and
0
press
ID
(ID).
The machine enters the System Management Mode.
When Department ID Management Is Not Enabled
1 Press
E82use_style2.book ii
(Additional Functions).
Reset
ID
Start
Guide
Clear
Press [System Settings].
ii
E82use_style2.book iii
Enter the System Manager ID/Password using

keys), and press ID (ID).
(numeric
NOTE
Enter the number stored under System Manager Settings. (See Specifying the System
Manager Settings (System Manager Settings), on p. 4-2.)
Canceling the System Management Mode
1 Press
ID
(ID).
Reset
ID
Guide
?
Clear
Processing/Data
Error
The System Management Mode is canceled.

The System Management Mode is also canceled when Auto Clear takes place. The display
returns to the screen of the function selected in the Auto Clear Setting.
iii
Managing Box in the System Management Mode
E82use_style2.book iv
1 Enter the System Management Mode.
You can operate the box documents stored by users. For example, you can control a mail box
whose password was forgotten, delete unwanted documents, or retrieve documents from a
mail box secured by a password in case of an emergency.
Reset
ID
Start
Guide
?
Clear
Press [Mail Box].
Proceed to operate the box.
(See Chapter 4 Settings/Storing the Mail Box Settings in the Mail Box Function Guide.)
iv
E82use_style2.book v
Changing the Box Settings in the System Management

Mode
You can change the box settings restricted with a password. For example, you can initialize
an unnecessary box, change the name of a box, or resert the password which the user has
forgotten.
1 Press
(Additional Functions).
Reset
ID
Start
Guide
?
Clear
When the machine is already in the System Management mode, press

Functions) and proceed to step 5.
(Additional
If Department ID Management is enabled, enter the System Manager ID in the [Dept. ID],
also enter the System Password in the [Password] using 0 - 9 (numeric keys), and
press ID (ID).
Press [System Settings].
E82use_style2.book vi
Enter the System Manager ID/Password using

keys), and press ID (ID).
(numeric
NOTE
Enter the number stored under System Manager Settings. (See Specifying the System
Manager Settings (System Manager Settings), on p. 4-2.)
vi
E82use_style2.book vii
Press [Done].
The display returns to the Additional Functions screen.
Press [Mail Box Settings], and change the settings.
(See Chapter 4 Settings/Storing the Mail Box Settings in the Mail Box Function Guide.)
vii
E82use_style2.book viii
E82use_style2.book ix
Check Sheet for the Periodic Inspection of the

Breaker
This page should be cut out of the users guide and copied for future use.
After cutting out of the users guide, store this page in a safe place near the machine.
How to Inspect the Breaker periodically
Follow the procedure described in the Periodic Inspection of the Breaker on p. xxvi of the
imageRUNNER 5000i Reference Guide, once or twice a month.
How to Fill in this Check Sheet

Fill in the date of inspection, and the name of inspector.
When the inspection finished normally, write a check mark under <OK>.
If not, contact your service representative. (Also write a check mark under <NG>.)
Date of
Inspection
Inspector
Result
OK
NG
Date of
Inspection
Inspector
Result
OK
NG
IPus_299
Black
PANTONE
299
Reference Guide
Reference Guide
The contents of this guide are

printed on 100% recycled paper.
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.

One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.

6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.

Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands
CANON FRANCE S.A.

17, quai du Prsident Paul Doumer 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.

Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH

Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.

Palazzo L Strada 6 20089 Milanofiori Rozzano (MI) Italy
CANON LATIN AMERICA, INC.

703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD

1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON SINGAPORE PTE. LTD.
ENG
79 Anson Road #09-01/06, Singapore 079906
CANON HONGKONG CO., LTD

9/F, The Hong Kong Club Building, 3A Chater Road, Central, Hong Kong
FA7-2485-010A
112001IS0.2
C CANON INC. 2001
PRINTED IN JAPAN
Read this guide first.

Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
ENG

Ir 5000 I Guide

Uploaded by

Copyright:

Available Formats

Ir 5000 I Guide

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Ir 5000 I Guide

Uploaded by

Copyright:

Available Formats

IPus_299

The contents of this guide are

CANON U.S.A., INC.

CANON CANADA INC.

CANON EUROPA N.V.

CANON FRANCE S.A.

CANON (U.K.) LTD.

CANON DEUTSCHLAND GmbH

CANON ITALIA S.p.A.

CANON LATIN AMERICA, INC.

CANON AUSTRALIA PTY. LTD

CANON SINGAPORE PTE. LTD.

79 Anson Road #09-01/06, Singapore 079906

CANON HONGKONG CO., LTD

C CANON INC. 2001

Read this guide first.

About the Manuals for the Machine

For Copying Instructions ...................................

For Sending Function Instructions ........................

Sending Function Guide

For Mail Box Function Instructions .......................

Mail Box Function Guide

For Remote UI Instructions ................................

For Setting Up the Network Connection & Installing

For Postscript/PCL Instructions ...........................

For Printer Driver Installation Instructions, etc.........

For Network Connectivity and Setup Instructions ......

How This Manual Is Organized

Before You Start Using This Machine

Checking Various Job Operations and Device Status

Selecting and Storing Settings to Suit Your Needs

System Manager Settings

Handling Optional Equipment

Please read this chapter

Includes Specifications and the Index.

International Energy Star-Program

FCC (Federal Communications Commission)

AVOID DIRECT EXPOSURE TO BEAM.

DANGER- Laser radiation when open and interlock defeated.

Before You Start Using This Machine

What the imageRUNNER 5000i Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Types of Message Boards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17

Checking Various Job Operations and Device Status

Checking Send Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Priority Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Selecting and Storing Settings to Suit Your Needs

Setting the Low-Power Mode Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-42

System Manager Settings

Cleaning the Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21

Handling Optional Equipment

How to Use This Manual

Indicates a warning concerning operations that may lead to death or

Indicates a caution concerning operations that may lead to injury to

Indicates operational warnings and restrictions. Be certain to read these

Indicates a clarification of operation or additional explanations for a

Keys Used in This Manual

Touch panel display keys [OK]

How to Use This Manual

Displays Used in This Manual

" # $

&'() *(% ++!

-,%'-) .* ++!

&'() *(% ++!

,,'-) %%, ++!