ALPHA SIGMA PHI PHILIPPINES, INC.

Office of the National President

715 Sta. Potenciana St.. Intramuros, Manila
Tel. (02)523-9312 Telefax (02)4820903
Email Add: aspphilsinc_bpriga@yahoo.com

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the members of the Alpha Sigma Phi Philippines, Incorporated, regardless of
creed and religion, devoted to the noble ideals of humanity as embodied in our schools and
community, in order to uphold and propagate the Principles of Service, Leadership and
Loyalty, do hereby promulgate this Constitution and By-Laws.

DECLARATION OF NAME, HEADQUARTERS, SEAL, AND AIMS

Section 1 This organization shall be called ALPHA SIGMA PHI PHILIPPINES,

INCORPORATED. Its National Headquarter shall be located in Dumaguete
City, Philippines

Section 2 The organization shall have only one corporate seal to be adopted by
Undergraduate Chapters and Alumni Associations and which shall appear in all
official communications of the organization.

Section 3 Objectives: The organization aims to:

3.1 Foster lifetime brotherhood and sisterhood and unity among members;
3.2 Promote the welfare of the members
3.3 Build noble leaders and better citizens for tomorrow
3.4 Work for the greater involvement in the affairs of schools as well as in the
community.

ARTICLE II

MEMBERSHIP
Section 1 Membership in this organization is open to bonafide college students with good
moral character, good health, and who have passed the Alpha Sigma Phi
Entrance Examinations.

Section 2 Membership is also open to members of the community of good standing and
manifested exemplary leadership and service to the community after signifying
an application in writing and exhibiting genuine concern and dedication to the
organization and duly approved by the National Council.

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 ARTICLE III

NATIONAL ASSEMBLY

Section 1 The National Assembly shall be the highest policy-making body of the
organization.

Section 2 The National assembly shall be composed of the official delegates from
undergraduate chapters, alumni associations and the members of the National
Council.

Section 3 The National Assembly shall be held biennially. In cases of unforeseen events
that will bar the holding of the assembly, the National Council in a meeting
called for the purpose, shall motu propio, reset the assembly provided that, the
convening of the same shall not be earlier than 1 month nor later than 3 months
after such occurrence.

Section 4 Notice for the National Assembly shall be sent not less than 3 months before
the date fixed.

Section 5 Each official delegate, or his alternate, in his absence shall make a brief written
report on the state of his chapter or association for the assembly.

Section 6 Annual Meetings in between National Assemblies shall take the form of
educational conferences for the upliftment and enrichment of the life of the
organization.

ARTICLE IV

THE NATIONAL COUNCIL

Section 1 The executive powers and functions shall be vested in the National Council.

Section 2 The National Council shall institute and establish means and procedures in
pursuing and undertaking judicial functions.

Section 3 The National Council shall be composed of fifteen (15) members to include the
following:

1. Six(6) alumni members (at large).

2. Six (6) alumni representatives, two (2) each from Luzon, Visayas
and Mindanao

3.Three (3) undergraduates, each representing Luzon, Visayas and

Mindanao
Section 4 Members of the National Council shall be entitled to one vote during the
National Assemblies.
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Section 5 The National Council shall act as Board of Directors of the Organization.

Section 6 The term of office of the National Council Members shall be four (4) years
except for undergraduate, which shall be two (2) years. For the first National
Council Members, the first three (3) highest votes of the alumni at large and the
alumni representatives of Luzon, Visayas and Mindanao shall serve for a term
of four (4) years and the last three (3) shall serve for a term of two (2) years.
The succeeding elected members shall serve for four (4) years. They shall be
elected thru secret balloting among members of the assembly.

Section 7a The following standing committees shall be composed of members of the

National Council as Chairman, to wit;

1. Committee on Membership and Expansion

2. Committee on Alumni Affairs
3. Committee on Undergraduate Affairs
4. Committee on International Affairs
5. Committee on Ways and Means

Section 7b The Chairman is given the blanket authority to appoint at least five (5) members
of their respective committees, and submit the same to the National Council for
proper acknowledgement.

A National Council member shall occupy only one position; i.e. National Officer
or Chairman of a standing committee.

Section 7c These committees shall assist the National Council in decision-making relative
to committee affairs functions.

B. THE NATIONAL OFFICERS

Section 1 The National Officers shall be as follows:

1.a President
1.b Vice President
1.c Executive Director
1.d Treasurer
1.e Auditor, and
1.f Herald

Section 2 The National Officers shall be elected by the National Council members and
shall serve for a period of two (2) years, except for the Executive Director which
shall be appointed by the President and concurred by the National Council. The
term of office of the Executive Director is co-terminus with the President.

Section 3 In case of vacancies in the National officers by reason of death, incapacity or

Immigration, the National Assembly shall elect the new Board.

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 C. QUALIFICATIONS AND DUTIES OF NATIONAL OFFICERS

Section 1 The National President shall have the following qualifications:

1. a He must be a degree holder or a graduate of at least four-year course.

1. b He must be a bonafide and active member of good standing.
1. c He must be of good moral character

Section 2 The duties of the National President are:

2. a He shall be the Chief Executive of the organization and shall be

directly responsible and render reports to the assembly relative to the
affairs of the organization.

2. b He shall preside the National Assembly and in all National Meeting of the
organization.

2. c He or his duly authorized representative, shall issue permits to organize,

establish, and recognize chapters and alumni associations.

2. d He shall prepare a two-year program and budget subject for approval of

the National Council.

2. e He shall be responsible in fund disbursement and other fiscal matters of

the Organization.

Section 3 The National Vice President shall have the same qualifications as the National
President.

Section 4 The National Vice-President shall have the following duties:

4.a He shall automatically take over and act as the National President in
case of incapacity, death or permanent disability on the part of the
National President. He shall assume the presidency but only for the
unexpired term.

4.b He shall assist in the over-seeing and or supervising the overall

operation of the undergraduate chapters and Alumni Associations.

4. c He shall perform all other functions as assigned by the National

President.

Section 5 Qualifications of the National Executive Director.

5.a The National Executive Director must possess all the qualifications
of the National President as provided for under Section 1, subtitle C,
Article 4, Supra, In addition, he must be willing to work full time and
accept compensation which shall be determined by the National Council.
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Section 6 Duties of the National Executive Director:

6. a He shall be responsible for the maintenance of the National Headquarter;

6. b He shall be responsible for the orderly keeping of the records of the
organization, and the proper dissemination of the
communications/correspondents to all concerned;

Section 7 Duties of the National Executive Director:

6. a He shall be responsible for the maintenance of the National Headquarter;

6. b He shall be responsible for the orderly keeping of the records of the
organization, and the proper dissemination of the
communications/correspondents to all concerned.

Section 8 Duties of National Treasurer

8. a He shall be the chief budget officer of the organization;

8. b He must keep an accurate record of all collections, disbursements and

other financial activities of the organization;

8. c He shall update and present the book of account to the National Council
during its annual meeting.

8. d He shall present an annual audited report to the Securities and

Exchange Commission when required, and to the National Assembly
with or without a need for a prior request or demand.

8. e He must deposit the funds of the organization in any reputable bank for
safekeeping and withdraw any amount thereof only upon the order of
the National President or by a decision of National Council.

Section 9 Qualifications and Duties of National Auditor

9.a He must be a bonafide and active member of good standing in the

organizations.

9.b He must show honesty, concern and objectivity in his work.

9.c He must preferably be a commerce graduate with knowledge and

experience in auditing.

9.d He must be of good moral character.

9.e He must conduct a periodic audit of the national treasurer and or

chapter/associations treasurer.

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 9.f He must submit report on the financial status of the organization to the
National Assembly and the National Council.

9.g He shall report any and all irregularities done in any offices of the
organization, and submit his findings and recommendations for
appropriate action by National Council

Section 10 Qualifications and Duties of National Herald

10.a He must have a working knowledge and journalism and must posses
adequate skills and talent and oral and written communications.

10. b He shall be a Director of Publications and such, he shall be responsible

of all publications of the organization including the National Newsletter.

10. c He must be ready to assume other duties that maybe assigned him by
the National President

ARTICLE V

ALUMNI ASSOCIATIONS AND UNDERGRADUATE CHAPTERS

A. ALUMNI ASSOCIATIONS

Section 1 The following are qualified to join and form Alumni Associations:

1. a Brothers and sisters who finished at least four year course and
economically stable.

1. b Brothers and sisters who have acquired a certificate of Diploma of any

two-year course or less from any educational institutions duly recognized
by the Commission on Higher Education and economically stable.

1. c Brothers and sisters who not having been able to finish a degree nor
acquire a certificate/ diploma but gainfully employed and financially
capable may qualify to join an Alumni Association subject to the other
legal requirements that maybe her after impose by the Alumni
Association.

Section 2 Upon application a Certificate of Provisional Recognition maybe granted to an

Alumni Association having at least fifteen (15) members, provided but no
accredited Alumni Association exists in the Area. The formal recognition and
chartering shall be issued only after inspection of the Executive Directors. In the
event that the Executive Directors cannot do the inspection for some reasons or
another, it will now be the discretion of the National President to inspect or
assign the Board of Director/s of the area to do the inspection. Inspection shall
take place within a prescribe period to be set by the National Council upon
receive of the application for inspection.
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Section 3 Alumni Associations shall governed by their own policies, rules and regulations
not consistent with these Constitutions and By-Laws and those approved by the
National Assembly/ Council.

Section 4 Each alumni Association shall be entitled to two (2) official/voting delegates and
one (1) alternate to the National Assemblies or Convention.

Section 5 The following shall be the officers of the Alumni Associations; Chairman, Vice
Chairman, Secretary, Treasurer, Auditor, and Press Relations Officer, all of
which shall be prefixed with the descriptive word, “Alumni”.

B. UNDERGRADUATE CHAPTERS

Section 1 The following shall be the officers of the Undergraduate Chapters; Grand
Chancellor, Chancellor, Keeper of the Scroll, Exchequer, Keeper of the Mace,
Pledge Educator, Herald and two (2) Alumni Advisers.

Section 2 Undergraduate Chapters shall be established in Educational Institutions duly

recognized by the Commission on Higher Education.

Section 3 A newly organized chapters shall only be issued a Certificate of Recognition

only upon submission of the requirements set by the National Headquarters and
upon attendance in a National Leadership Conference (NLC) or National
Biennial Convention (NBC).

Section 4 Each chapter has its official name-a letter or a combination of the letters of the
Greek Alphabet followed by the name of the institution where it is located.

Section 5 Each Chapter shall be entitled to two (2) official/voting delegates and one (1)
alternate to National Assemblies or Conventions.

Section 6 Each Chapter shall formulate its own rules, regulations and policies for its
government not inconsistent with this Constitution and By-Laws and policies
adopted by the National Council/assembly.

Section 7 The Grand Chancellor shall see to it that all communication from the National
Headquarters and National Officers are read in meetings.

Section 8 In the event that a Chapter becomes in active, its certificate of recognition,
records and other properties shall be surrendered to the National Headquarters,
and for this purpose, the National President may appoint at Trustee to take
custody of such properties.

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 C. NATIONAL ALUMNI BUSINESS CLUB

D. NATIONAL ALUMNI FOUNDATION

E. PAST NATIONAL PRESIDENT ADVISORY

ARTICLE VI

FEES, CHARGES AND ASSESSMENTS

Section 1 Registration Fees in such amount as has been prescribed under this
Constitution and By-Laws and Policies adopted by the National assembly shall
be collected from the individual and undergraduate Members. Such fees shall
be remitted to form part of the National Fund.

Section 2 Each Chapter or Alumni Association shall authorized to collect from their
members monthly dues in accordance to their respective By-Laws and policies,
provided thirty per centum (30%) of such Monthly Dues shall be remitted to the
coffers of the National Council.

Section 3 Recognition Fees, in such amount prescribed under this Constitution and By-
Laws and the policies adopted by the National assembly shall be collected from
individual Alumni and Undergraduate Members, which fees shall be remitted to
the National Council and form part of the National Budget.

Section 4 Other sources of organization funds shall consist of donations, contributions

and proceeds from fund-raising projects.

ARTICLE VII

GENERAL PROVISIONS

Section 1 An applicant sworn in as a full-pledged member shall be entitled to all the rights
and privileges as well as the obligations and responsibilities provided for under
this Constitution and By-Laws.

Section 2 All members shall have the right to redress for grievances for abuses and
injustices committed against them by other members.

Section 3 All Members shall have the right to question and/or petition “in writing” any
standing rule or regulation of the organization which are contrary to democratic
ideals and procedures.

Section 4 No Members shall attend any activity or gathering come to school, attend
classes, and loiter around the school campus when drunk or intoxicated.

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Section 5 Vandalism or any act delinquency is strictly prohibited and members found
committing any unlawful act shall be dealt with accordingly.

Section 6 A Member must cooperate and contribute fully in the project undertaken by the
organization.

Section 7 The calling of “ Brother” or “ Sister” in or outside the school must be

emphasized.

Section 8 No Member can affiliate with any chapter or alumni association unless he
presents a certification from his mother chapter that he is cleared of his
accounts and other obligations therein, and that he is not under penalty
suspension.

Section 9 All bonafide members shall abide by and follow this Constitution and By Laws,
rules and regulations and the policies of the organization. Any violation of the
same shall be subject to the penal provisions.

ARTICLE VIII

AMENDMENTS

Section 1 This Constitution and By Laws or any provision hereof may be amended,
revised, modified, or repealed if three-fourths (3/4) votes of the members
present to the National Assembly at a regular session called for the purpose, or
through a Constitutional Convention provided that it shall not be amended, or
revised within four (4) years from its ratification and not as often as five (5)
years thereafter.

Section 2 Any amendment to or revision of this Constitution and By-Laws made in a

Constitutional Convention or in a National Assembly shall be valid only when
approved or ratified by a majority vote of the members present in the
Constitutional Convention or of the National Assembly during its regular
session.

ARTICLE IX

RATIFICATION

Section 1 This Constitution and By-Laws shall be approved upon its Ratification by at
least three-fourth (3/4) votes of all official Delegates presents at a National
Assembly during its regular session.

Ratified and Unanimously Approved

16th National Biennial Convention
Capitol Convention Center
Pili, Camarines Sur
April 29 to May 1, 2006
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