R12 - How to Get Chart of Accounts Segment

Descriptions
In R12, We Can't just directly get the Code Combination ( i.e Accounting Flex Field) Description from a
single table. But Oracle has provided a package, which will help to get the description easily.
Script:
SELECT GCC.CODE_COMBINATION_ID,
GCC.SEGMENT1,
GCC.SEGMENT2,
GCC.SEGMENT3,
GCC.SEGMENT4,
GCC.SEGMENT5,
GCC.SEGMENT6,
GCC.SEGMENT7,
GCC.SEGMENT8,
SUBSTR (
APPS.GL_FLEXFIELDS_PKG.GET_DESCRIPTION_SQL (
GCC.CHART_OF_ACCOUNTS_ID,
1,
GCC.SEGMENT1),
1,
40)
SEGMENT1_DESC,
SUBSTR (
APPS.GL_FLEXFIELDS_PKG.GET_DESCRIPTION_SQL (
GCC.CHART_OF_ACCOUNTS_ID,
2,
GCC.SEGMENT2),
1,
40)
SEGMENT2_DESC,
DECODE (
GCC.SEGMENT3,
NULL, '',
SUBSTR (
APPS.GL_FLEXFIELDS_PKG.GET_DESCRIPTION_SQL (
GCC.CHART_OF_ACCOUNTS_ID,
3,
GCC.SEGMENT3),
1,
40))

SEGMENT3_DESC,
DECODE (
GCC.SEGMENT4,
NULL, '',
SUBSTR (
APPS.GL_FLEXFIELDS_PKG.GET_DESCRIPTION_SQL (
GCC.CHART_OF_ACCOUNTS_ID,
4,
GCC.SEGMENT4),
1,
40))
SEGMENT4_DESC,
DECODE (
GCC.SEGMENT5,
NULL, '',
SUBSTR (
APPS.GL_FLEXFIELDS_PKG.GET_DESCRIPTION_SQL (
GCC.CHART_OF_ACCOUNTS_ID,
5,
GCC.SEGMENT5),
1,
40))
SEGMENT5_DESC,
DECODE (
GCC.SEGMENT6,
NULL, '',
SUBSTR (
APPS.GL_FLEXFIELDS_PKG.GET_DESCRIPTION_SQL (
GCC.CHART_OF_ACCOUNTS_ID,
6,
GCC.SEGMENT6),
1,
40))
SEGMENT6_DESC,
DECODE (
GCC.SEGMENT7,
NULL, '',
SUBSTR (
APPS.GL_FLEXFIELDS_PKG.GET_DESCRIPTION_SQL (
GCC.CHART_OF_ACCOUNTS_ID,
7,
GCC.SEGMENT7),

1,
40))
SEGMENT7_DESC,
DECODE (
GCC.SEGMENT9,
NULL, '',
SUBSTR (
APPS.GL_FLEXFIELDS_PKG.GET_DESCRIPTION_SQL (
GCC.CHART_OF_ACCOUNTS_ID,
8,
GCC.SEGMENT8),
1,
40))
SEGMENT8_DESC,
GCC.CHART_OF_ACCOUNTS_ID CHART_OF_ACCOUNTS_ID,
GCC.ACCOUNT_TYPE
FROM GL_CODE_COMBINATIONS GCC
WHERE CODE_COMIBINATION_ID = :P_ID
Where: P_ID, you can pass Code Combination Id to get description for particular Accounting Combination.

PO Receipt Accounting entries to GL

When a PO Receipt is created in the Receiving Transactions form with destination type as Inventory, 2
entries get created in the RCV_TRANSACTIONS form. One with Transaction type as Deliver and other
with Receive. Also accounting is also derived for the 'RECEIVE' transaction. You will see an entry with
RECEIVING_INSPECTION and an ACCRUAL entry in the RCV_RECEIVING_SUB_LEDGER table. When
"Create Accounting: Receiving" is run, these Accrual Transaction for Receipt is transferred to GL
through SLA. In SLA for Receive Transactions "Receiving Inspection" account is Debited and
"Accrual" Account is credited. Journal Category will be "Receiving" for these transactions
For the Deliver Transaction type the transaction is sourced to Material Transactions as "PO Receipt"
Transaction Type. Accounting will be done on this transaction when "Active Cost Worker" program is
run. Usually this program will be scheduled to run every few minutes to calculate cost of the
transactions. When "Accounting Program" is run, these transactions
from MTL_TRANSACTION_ACCOUNTS will be transferred to GL through SLA. In SLA for Deliver
Transactions, "Inventory Valuation" account is Debited and "Receiving Inspection" account is
Credited. Journal Category will be "Inventory" for these Deliver Transactions.

Invoice Matching 2-Way, 3-Way and 4-Way

When Invoices are matched with PO, following 3 options can be used to match the PO.

2-Way Match: In 2-Way Match PO Quantity Should Match with Invoice Quantity and PO Unit Price
should match with Invoice Unit Price. All the matching should be with in the tolerance limits allowed in
the Receiving Control options.

PO Unit Price = Invoice Unit Price

PO Quantity = Invoice Quantity

3-Way Match: In 3-Way Match PO Quantity should match with Invoice Quantity and Receipt
Quantity. Also PO Unit Price should match with Invoice Unit Price. All the matching should be with in
the tolerance limits allowed in the Receiving Control options.

PO Unit Price = Invoice Unit Price

PO Quantity = Invoice Quantity
Invoice Quantity = Receipt Quantity

4-Way Match: In 4-Way Match PO Quantity should match with Invoice Quantity and Receipt
Quantity and also Accepted Quantity Also PO Unit Price should match with Invoice Unit Price. All the
matching should be with in the tolerance limits allowed in the Receiving Control options.
PO Unit Price = Invoice Unit Price
PO Quantity = Invoice Quantity
Invoice Quantity = Accepted Quantity
Invoice Quantity = Receipt Quantity

SLA Technical Architecture and Links:

HOW TO JOIN GL TABLES WITH XLA (SUBLEDGER ACCOUNTING) TABLES

GL_JE_BATCHES (je_batch_id)
GL_JE_HEADERS (je_header_id)
GL_JE_LINES (je_header_id, je_line_num)

=> GL_JE_HEADERS (je_batch_id)

=> GL_JE_LINES (je_header_id)
=> GL_IMPORT_REFERENCES (je_header_id, je_line_num)

GL_IMPORT_REFERENCES (gl_sl_link_table, gl_sl_link_id)

XLA_AE_LINES (application_id, ae_header_id)
XLA_AE_HEADERS (application_id, event_id)
XLA_EVENTS (application_id, entity_id)

=> XLA_AE_LINES (gl_sl_link_table, gl_sl_link_id)

=> XLA_AE_HEADERS (application_id, ae_header_id)

=> XLA_EVENTS (application_id, event_id)
=> XLA.XLA_TRANSACTION_ENTITIES (application_id, entity_id)

Overview of Procure to Pay Cycle in Oracle Apps

Procure to Pay Lifecycle is one of the important Process in Oracle Applications. Procure to Pay
means Procuring Raw Materials required to manufacture the final or finished Goods from a Supplier
toPaying the Supplier from whom the material was purchased. But this process is not just two steps. It
involves many steps. Lets see the steps and Oracle Application involved in performing those steps.

1.Creation Of Purchase Requisition

Requisition is nothing but a formal request to buy something. Requisitions represent the demand for any
goods or services that an organization needs.

Requisitions for goods and services:

Are generated by applications including Inventory, Work in Process (WIP), Material Requirements Planning
(MRP) and Order Management.

May be entered manually through Purchasing windows.

May be entered using iProcurement.

May be imported from external systems.

There are two types of Requisitions
1] Internal Requisition Basically used when there is a Requirement from One Inventory Organization to the
Other Inventory Organization (Inter- Organization Transfer)
2] Purchase Requisition Basically used when there is a Requirement to be fulfilled by External Sources i.e.
Suppliers, Requirement from MRP, Requirement from WIP, Requirement from Sales Order etc.
With Oracle Purchasing module, you can create, edit, and review requisition information on-line. Then the
Requisitions went for approvals from proper authorities.
2. Creation of Purchase Order
Based on the Purchase Requisition and its approval next we have to create a Purchase order to buy the
item.

Purchasing supports four types of purchase orders:

1] Standard: Create standard purchase orders for one-time purchases of various items. You create standard
purchase orders when you know the details of the goods or services you require, estimated costs,
quantities, delivery schedules, and accounting distributions.
2] Blanket: Create blanket purchase agreements when you know the detail of the goods or services you
plan to buy from a specific supplier in a period, but you do not yet know the detail of your delivery
schedules.
3] Contract: Create contract purchase agreements with your suppliers to agree on specific terms and
conditions without indicating the goods and services that you will be purchasing.
4] Planned: A planned purchase order is a long-term agreement committing to buy items or services from a
single source. You must specify tentative delivery schedules and all details for goods or services that you
want to buy, including charge account, quantities, and estimated cost.
Once purchase orders are created, they may be submitted for approval. The approval process checks to see
if the submitter has sufficient authority to approve the purchase order. Once the document is approved, it
may be sent to your supplier using a variety of methods including: printed document, EDI, fax, e-mail,
iSupplier Portal and XML. Once the purchase order or release is sent to your supplier, they are authorized
to ship goods at the times and to the locations that have been agreed upon.
3. Receipt of Material
After receiving the PO, the supplier will send the items.

Purchasing lets you control the items you order through receiving, inspection, transfer, and internal
delivery. You can use these features to control the quantity, quality, and internal delivery of the items you
receive.
4. Creation of Payables Invoice

Once youve received goods or service from your supplier, youll also receive an
invoice. UsingPayables you can record invoices in a number of different ways.

With Payables you can:

Import/Enter invoices manually, either individually or in batches.

Use Quick Invoices for rapid, high-volume entry of standard invoices and credit memos that are not
complex and do not require extensive online validation.

Automate invoice creation for periodic invoices using the Recurring Invoice functionality.

Use iExpenses to enter employee expense reports using a web browser.

Import EDI invoices processed with the e-Commerce Gateway.

Import XML invoices.

Match invoices to purchase orders or receipts to ensure you only pay what youre supposed to be paying
for.
5. Payment to Supplier
Once invoices are validated, they can be paid. Payables integrates with Oracle Payments, the E-Business
Suite payment engine, to handle every form of payment, including checks, manual payments, wire transfers,
EDI payments, bank drafts, and electronic funds transfers. Payables also integrates with Oracle Cash
Management to support automatic or manual reconciliation of your payments with bank statements sent by
the bank.
This is how the P2P Cycle occurs in Oracle Apps.

Order Management Interview questions Part -1

1) It is possible to release an order line independently of other order lines
and order header.
Yes you can using the shipping transaction form.(From pick release you can release
complete order and not independently the lines).
Immediately after the order is booked, we can come to the shipping
transaction form, pull up that order, and for a specific line, we can
"Launch Pick Release". We can also subsequently create a delivery for this
order line and then ship the order as well. Hence we can ship an order line
independently of the other order lines.

Pick release can also be used to release lines independently, by providing

conditional scheduled ship dates ,request dates,in which case, it will release
those specific lines.

2) Once The order is booked ,are the delivery details/lines created ??

Yes. immediately after the order is booked, the delivery lines are created (not deliveries)
(which can be seen from the wsh_delivery_details which reference the sales
order). However once the deliveries are created (either automatically after
the pick release or manually based on the system options), these deliveries
lines are asssigned to the delivery created. Only after
the deliveries are created we can ship (or ship confirm) them.
3) What is Defer Interface?
There is a flag in global parameters setting which is Defer Interface.
Typically once the order is ship confirmed, then the
trip stop report is printed and the order is ready for interfacing to AR.
However if the defer interface flag is set, then even after the ship confirmation,
the trip stop process does not pick this up and is subsequently not invoiced.
Defer Interface flag can also be set at the ship confirm window level.

4)How do we apply credit holds to Orders :

One way of applying a credit hold for an order (based on the customer credit)
is to use the credit management. Another way is to specify within the OM,
the credit limit at the customer or site level as follows,
Customer => Profile : Amounts

We can specify both order credit limit (which is specific to an order)or credit
limit(which is entire credit limit).

5).What are Deliveries and Delivery Lines, and which one is created first?
Lets take an example. Let us say there is a sales order which consists of
two lines. Once the order is booked, two delivery lines are created automatically.

If there are two order lines, there will be two delivery lines,so for each
order line, there is a delivery line. Then as a next step, we assign these
delivery lines to a delivery. And if the autocreate is checked, then automatically
a delivery is created after pick relase and the two delivery lines are assigned
to the newly created delivery.

6) What are Container Items :

Container Items are also inventory items,which are flagged as "Container"
in the Physical Attributes tab. Usually they are not Customer orderable,
customer ordered ,invoicable etc. ;
Items => Physical Attributes => Container Area.

We can also set the item as a Vehicle as the case may be.

7) What is packing the Items :

Usually we Pack the Items, that is when we need to define the Container Item
Relationship,which is defined here,
Setup => Shipping => Container Load Details.

Here you specify the relationship between the regular items (like say Printer)
and the container items (like Box, Carton)and the maximum quantity that can
be filled in that container etc.

Once that is done, we should be able to do the packing.

8) What is partial cancelling of the order line.

If you change the order quantity say from an original value of 50 to ,say, 45,
then the orderline is said to be partially cancelled.
write more about this

9) What is splitting the order lines and how does pick release help in the case

of split lines ?
Let us say we have an order which requires multiple shipments over time, then
you would split the order line, rather than creating multiple order lines.
So in each split line, we specify the quantity and the request data,warehouse
from where it should be shipped. Based on this, the scheduled ship dates are
also populated accordingly for each split line.
Once this is done, during the pick release process, we can specify up to which
schedule date /request date we want the lines to be released and then accordingly
the lines will be released.

10. What are line sets,ship sets, arrival set, fulfillment sets?
Line set is a generic term,which you specify at the order header level,
which can be a ship set, arrival set or fulfillment set.
If you specify a ship set,say 1, for a group of lines, then during pick
release we can release the lines based on that ship set number.
Also a line can belong to a ship set or arrival set,but not both.

13). What are backflush transactions ?

Backflush transactions are those WIP (workin process) transactions which pull
the inventory for the manufacturing operation. It is an issue (outgoing from
inventory) operation and not a receipt operation.

14) What are the examples of ShipOnly and InvoiceOnly orders.

Ship only orders are those where we just ship the item to the customer and do
not invoice them. Example of shiponly orders are demo items, and sample
items,which the customer uses and probably returns them after.
Invoice Only Orders are those where we just invoice the customer,but we do not
ship any item.Example of Invoiceonly order could be a subscription item
where we just invoice the customer for that month,but we donot ship
any item.

15) What are trips and stops and how they are related to deliveries.
A trip consists of atleast two stops, one the pick-up point and one a drop-off
point. When we ship confirm a delivery,a program called "Interface Trip Stop"
is automatically run which creates a trip stop and the delivery is assigned
to that trip.

16)What are the different kinds of Orders

Regular sales order, RMA, Drop ship, Internal Sales order.

17) What are the possible reasons the inventory quantity can be driven negative
for reservable items.
Usually when we pick release, a quantity is reserved and if there is not enough
quantity then the reservation does not happen, and the pick release will fail.
However after a successful reservation , when we come to the delivery lines,
we can change the shipped quantity on the delivery lines as well. If that shipped
qauntity is more than the requested quantity and if that quantity is more than
the available quantity, (and if negative quantities are allowed) then the
inventory quantity can be made negative. if negative quantities are allowed for
that inventory organization, then those records might be stuck in the inventory
interface.

18) Can we change an order after we book it ???

Yes, as long you dont violate any processing constraints.

19) What is the difference between Pick Release and Pick confirmation.
Pick release is the process that you do in Order Management which will create a
move order and it goes thru approval, allocation and transaction.
Pick Confirmation is an inventory operation which is basically transacting a
move order which results in a subinventory transfer of the material from the source
subinventory to staging subinventory.

Hence Pick Release will internally call pick confirmation process.

20) What is retroactive billing ??

21) what is shipping document set??
A shipping document set is a set of shipping documents,which you specify at the time
of ship confirm,so that Oracle shipping wil print all those documents. And they are
Bill of Lading => A receipt given by the carrier to the customer,acknowledging
the goods being shipped and specifying terms of delivery.
Waybill =>it is identical to Bill of Lading, but it is not a document of title.
Commercial Invoice=> prints all confirmed shipped item in a delivery along with value.
Mailing Label => address label showing where we are shipping.
Pack Slip => slip which shows the contents of the package.
Vehicle Load Sheet Summary =>specifies the loading sequence of items in a delivery.
Please note that the document set need not consist of all of the documents.
22) Is it possible to book an order with out any line items ? What would be the
business scenario for this kind of order ??
Yes.
23) What is packing slip ?
Let us say we have an order consisting of 10 items. A pack slip mentions all the
items. Basically it is just a confirmation from our side ,what we are shipping.
A bill of lading is a document from the carrier what we are shipping.
24) What is pick slip?
A pick slip is a document printed by the move order process in Inventory,which
tells what has been picked.
25) Does the order header close immediately after all the order lines are closed??
26)What is the backordered status in the delivery lines mean ?
The term "backorder" or "backordered" is a status,which means that during
pick release, that item is not having enough stock and hence the status of
the order line or shipping line changes to backorder. Please remember that
backordered is just a status, it does not initiate any kind of drop ship
process,to purchase that item from a supplier etc. To resolve this issue ,you

will have to manually do a receipt for that item and have enough quantity onhand.

27) What are the different modules which Order Management will interact with ?

Order Management interaacts with different modules based on different kinds

of items, pricing, type of shipping etc
Inventory (for pick release, shipconfirm)
Pricing,Advanced Pricing (for formula, attributes, qualifiers, modifiers)
Shipping Execution (shipping transactions ex delivery,trips,stops)
Manufacturing (for BOM Items, assemblies etc before/after booking process)
Purchasing (for drop ship, internal sales order, RMA receipts)

28) If aline is stuck at Shipped status, and is not closed, then what is the
difference between running Workflow Background Process in Inventory versus
Order management,coz running from Inventory is pushing to AR ?

29) Does Order Header close immediately once all the order lines statuses are closed?

No. The standard functionality of the Order header closed an order header at
the month end even if all the lines are closed in the middle of the month. So
even if we run the Workflow Background Process for Order Header, the status
will not change to Closed for the Order Header. However this does not stop
interfacing the lines to AR.

30) Can you explain the difference between the Subinventory Transfer,Move Order,
Inter-org Transfer And Internal Sales Order?

31) Explain the process of backorder during the ship confirm process.

We know that during the pick release process ,if there is not enough quantity
the delivery line status will automatically change to backordered. Now even
during the ship confirm, we can do a back order. During pick release the quantity
has moved from source to staging subinventory.
Sometimes we may not ship the entire quantity that is pick released. The business
reason for this could be that we need that material for some urgent or important
customers and hence we might partially ship the quantity. And this is done in
the following steps as follows.

-- In the delivery line, the requested qty(say 100) and shipped qty is null. Let
us say we want to ship only 60 and not the remaining 40. So in the shipped qty
you enter 60, so the backordered quatity will be 40

-- In the ship confirm window, in the unspecified quantities list box change it
to "Backorder". Then the 60 will be shipped and the remaning 40 will need to be
pick released.

-- Now come to the sales order and look at the lines, the original line will be
split into two lines one with 60 ,having status of shipped and one with 40 having
a status of "Awaiting shipping".

-- Do an explict subinventory transfer back from staging to source subinventory as

this will not happen automatically.

Hence understand the status "backordered" ,the quantity needs to be pick released
again.

32). what is the difference between bookings and revenue ?

typically revenue is referred to as current sales while booking is referred to
as the projected future revenue.

33) what is the difference between billing and invoicing ?

Billing is a generic term used for AR invoices, credit memos,debit memos etc,
while invoicing information specifically refers to AR invoices.

34) what is item conversion and customer conversion ?

Lets say we have Oracle ERP A and ERP B and we are trying to convert items
from A to B. Then, when you bring an item X from A to B system, then that
id/code will be preserved.
The other option is to create corresponding new items in system B for each
item in system A and then try to reference the items from system A.

35) What is customer conversion and how does it affect order management ?
Basically when we are integrating two systems, then we need to bring in the
customers of one system to another,so we can transact in the new system
i.e we can create orders.
Hence if we are bringing open orders from system A to B, then we need to
do the item/customer conversion, because the open orders in the new system
will be referring to the old item numbers or customer numbers. For new
orders, that means the orders themselves are created in the new system.

36) what is business alignment ?

Business alignment is basically business aligning with IT. For ex, IT might
implement a new version of oracle ERP with new features ,then the business
should agree to the change and be able to adapt to the changes.

37). What is a Managed Service Point :

Means some company XYZ takes care of a particular functionality (like billing
invoice,check printing) in some other company ,say like Cisco. And for this
service, cisco pays them a flat usually monthly payment. Usually the managed
services provider works remotely from the company i.e managed services offerer.

38). What are the checklist of items that happen while booking the order ?
Scheduling,
Credit check,
Checking Hold if they exists,
Repricing,
Process Price adjustments (apply modifiers),
Payments (Authorization of credit cards)
Sales credit verified,
Constraints are validated,
System parameters are validated,
tax calculation,
Configuration Validation,
Workflow progress based on the type of order,
Shipping data are populated,
IB(Install Base), CZ(Configurator) are populated.

39). How do you fulfill the software Orders versus tangible item orders ?

For tangible items orders, fulfilment is shipping the order; and the IB instances are
created once the item is shipped. For software orders; the two ways of fulfillment are
Ship the cd box or fulfill it online (by downloading etc);
If it is fulfilled online, the IB instance is immediately created with out the serial number;
And once the product is shipped, that is when the IB instance can be updated
with the right serial#.(you cant put a serial# on the box).

40). How do you ship the orders which you frequently ship the items together ?

For ex, let us say you very frequently ship the order consisiting of one cd, one hardware
token and one user manual. Then it makes sense to group them into a BOM(bill of material)
Kit. That is a BOM of the type of Kit. A kit is a group of components,but a kit itself is not
shippable although the component items are shippable. Also ensure that the on hand exists

for all the component items so the pick release/ship confirm will not fail.

41). what is defer interface (at ship confirm) in order management ?

Basically at the time of ship confirmation, if the Defer interface is checked/enabled
then the Interface Trip Stop program is not run. If the Defer interface is not
checked/enabled then the Interface Trip Stop program is run. The interface trip stop
program basically updates the inventory,reduces the on hand quantity and also updates
the order lines status to closed from shipped.

42). At what point of time the onhand quantity gets decremented ?

So once the ship confirm completes and if the defer interface is not set, that is when the
inventory interface happens and the onhand quantity is decremented to reflect the
correct status in inventory.

43). Once the order is shipped, how can we see the delivery lines ?
Once the order is shipped, we can pull up that order in the shipping transactions find form,
by selecting null from the line status field.
We can also run the report like "Shipped Delivery Lines report" and provide the order number to
see the delivery# details etc.

Shipping => Interfaces => Run => Shipped Delivery Lines report

44) Profile option for seeing the output file ?

The profile option to see the output file and the log file is starting with "Viewer%"

45). you can have an item which is not inventory item, but it could be a customer orderable item?
Yes. for ex, service item, which are not inventory items (because they are not stockable/shippable) however a customer
can order the service item.

46). What are the different scenarios of ordering service from OM ?

Consider these situations :
You can order service from OM for an item

which the customer has on the same order

This is a simple case.
the customer already owns the item,
Then you should know that order number,line#,shipment#,date of service start. Done on the service tab.
or the item should be there in Oracle installed base.
Then you should know the item instance# or item serial number,called reference number in the form. And if the
item does
not exist in the Installedbase,then you should create it manually.

47). where do you define a fulfillment flow. ??

Each order type will have a workflow for header/line attached to it and the order lines
will flow those steps.

48). Does defer interface defer OM/AR interface ?

No the defer Interface is basically defers the shipping module writing the status
back to the OM/inventory interface. However only after this writeback(interface trip stop
program completion), the line status at the order level changes from shipped to closed and
at the shipping line status changes from closed to Interfaced.
And only after the Orderline status is closed, it can be interfaced to AR(if it is an invoicable
item).

49). How do you fulfill a service item order ???

Lets us say there is a consulting service order. Usually these kinds of orders
are fulfilled after the serviced is delivered. the regular orders as fulfilled
once the item is shipped.while these orders are fulfilled once the service is
performed and the timesheet is filled,approved the appropriate authority and sent over.

50). Why is that in OM, once a sales order is created for a customer, a credit hold is
automatically applied?
It may or may not be. It is decided by the workflow process.

51). I understand that BOM's should be defined if the warranty has to be automatically

created upon purchase of a product. What if the customer does not implement BOM?
When you purchase OM, the basic functionality of BOM is provided by default.

52). Does the workflow background process need to be run with deferred processes yes?
Yes to clear the waiting processes,if any.

53). Can the delivery lines in Shipping module be sourced from Other modules than OM?
The sources for the delivery lines are Order Management,Project Contracts and Shipping.

54). What is credit managment module and what is its functionality ?

Credit Management is a separate module which basically checks whether the customer
credit is in good holding and if not,it will put the customer order on hold.
Credit management can be hooked up to the OM/AR/Collections as different touch points.
(just like ipayments module).

55). Is a move order created for a non-reservable items ?

No, when you created a non-reservable item and pick release a sales order for that item,
then there will not be a move order and hence there will not be a reservation or
the item movement from the current subinventory to the staging inventory.So the item
stays in the place where it is currently. This is said to be looser inventory control.

55 a).What is the difference between pick releasing a Reservable Item versus

Non-reservable Item?
Usually the inventory items are by default reservable and when an order with
a reservable item is pick released , then during the allocation and transaction
process, the material reservation is made and move order is transacted.

However when a order with a non-reservable item is pick released, then during
during the pick release process,then there is no allocation required.

56) What are the conditions under which the inventory quantity can be driven
negative(for non-reservable items)?
Usually when the items are non-reservable, then the pick release process will
not check for the item quantity and there is no reservation involved. Hence
when you shipconfirm ,there is a chance that sufficient quantity might not be
there to ship.
So if there is insufficient quantity in an inventory organization ,&
if negative quantities are allowed in that organization , &
if the item and subinventory both are reservable (if an item is reservable
but a subinventory is not, the item quantity in that subinventory is not
reservable),
Then if the above conditions are satisifed, the inventory quantity can be
driven negative.

57). What are the consequences of allowing /disallowing negative balances in inventory?
If you do not allow negative balances in your inventory it will block any shipment
(delivery) where a line is shipping more than the quantity available in inventory.
The error is generally human. You accidentally enter a larger Ship Quantity than you picked.
The whole delivery will be stuck in the Inventory Open Interface.
To solve the problem either go through the entire delivery and find out which line
was overshipped. Then move the required quantity to the staging area and resubmit
all the lines in the Inventory Open Interface. Now run the Interface Trip Stop - SRS
in Order Management. This should do the trick.

Otherwise, allow negative balances in your inventory. And resubmit etc. When the
delivery has been processed there will be a negative balance in the staging area.

Research onthis. if the shipped quantity is more than the requested quantity for the reservable vs non reservable items
do a copmlete flow on this. ??

58). How to create a Manual Delivery in OM ?

Navigate to Shipping Transaction Form
Ensure that radio button is on deliveries in the top right corner (ie in "Search For" region)
Click On find button (You can enter a few criteria to make the search faster)
Once the results screen opens, click on the general create button green "+" icon at
the top left menu.
It will create a new record. Enter all required details and save.
Now you can come to the shipping trx form ,find delivery lines for a sales order and
assign the manually created delivery above to these delivery lines.

This can be understood in the way that when we create a customer, the first thing
that comes up is the customer search screen,so that we can find existing customers,so
that there are no duplicate customer entries.

59). what is the difference betweeen manual delivery vs automatic delivery ?

Actually the difference is when you are creating Automatically, the system will
create one delivery for the lines involved but if you want to do it your way i.e.
either club deliveries or may be have a delivery for each line seperately then it's of use.

To my knowledge if you don't have a seperate Trip Planning or Delivery Planning department
it should be left to create aumoatically as you won't be getting benefited much by that.

59). How do you fulfil an RMA order?

Standard tangible orders(with tangible items) are fulfilled by physically shipping those
items. However return orders(like return only, rma only, rma with credit etc) are fulfilled
after we receive that item into the inventory. So the steps would be
- First book the rma order and note that order #.
- then go to purchasing/receipts and in the customer tab, receive that item

into inventory. check to see if the onhand has increased,ensure that the
receving transaction processor is running.

60). What are the steps involved in shipping of an ATO Item ?

For ATO model you cannot ship the item immediately after booking. Please
find the following steps.

Click the actions button and select progress order. This will run a concurrent
program called autocreate final assembly. If you see the output of the
request you will get the job no.

Query the job in discrete job window and check whether it is released.
If not release it.

Transact the job in move transaction form.

Complete the job

Now query your sale order and check the line status. It will be Awaiting
Shipping.

Now you can ship the order.

61). What is lead time ?
The generic lead time definition suggests it is the amount of time between the
placing of an order and the receipt of the goods ordered.
Usually we can see it as the time difference. So we can have different kinds of
lead times like Transit lead time & Delivery Lead Time etc.

62). What is the difference between Operating Unit Id and Inventory Org id?

As mentioned before, usually whenever we are dealing with org id's in the
Purchasing,OM, we are referring to the operating unit id, while in the
inventory we are referring to the inventory org id.Now when we enter lines
in OM, we choose an inventory item id. Now this inventory item is corresponding
to the inventory organization id that is specified in the Warehouse id.
Actually the warehouse id corresponds to the Inventory Organization Id.
Incidentally the warehouse id is present both at the header level as well
as the line level. Also we can even mention what is the subinventory from
which this item should come at the order line level.
So what this effectively means is that we can place sales orders having
two lines corresponding to the two different inventory organization ids as the
warehouse id is present also at the line level.

63). What are defaulting rules in Order Management ?

Generally while we are creating an order online/offline, certain information

defaults based on the defaulting rules. these defaulting rules can be defined from the
setup => rules => defaulting.
One important point to note here is that when we create a default rule for each
attribute, we mention what is called the default sourcing rules. Here we specify
the sequence in which this attribute will be sourcing. An an ex, consider
a bill to attribute, we specify the sequence as
shipto. billto
customer.billto
blanketheader.billto
agreement.billto.
which means if the shipto entity does not have the billto info,then it goes
to the customer and gets the billto, and if it does not find there to
it goes to blanketheader and gets it etc.

64). Explain the terms, Manufacturer, distributor,reseller, retailer?

A Manufacturer manufactures or produces the goods etc.

A Distributor buys the goods from the Manufacturer, stocks them and sells them
to the resellers or retailers(although he may not stock them sometimes).
Reseller(also called Value Added Resellers,VAR's) will get the goods from a distributor
and sells it to the consumers. Remember they add value,rather than just selling like
that. For ex; they buy a computer and they can add a one year ext warranty for that
for a price and then sell it.
Retailer is also a reseller,however they usually dont add value,they just sell like that.

64a). What is the difference in buy-stock-sell vs sell-source-ship model?

The traditional model of buy-stock-sell is distributors will buy goods, stock and sell
them; in this model the lead time for the order fulfilment is very less.
The new model is sell-source-ship ,where we take the order and source those orders
from an external supplier (at that point of time) and then ship, here the lead time
is more,however it results in cost savings. This is typically the drop ship model.

65). How does the receiving system recognize the difference between receipt of a regular PO
versus drop ship PO???? i.e what is that specific flag that recognizes the difference ?
I believe when an order line is marked as with source type "External", then it make
an entry into a drop ship sources store(i.e oe_drop ship sources which stores the
order header and line id info).
And when the receiving system looks for a PO, it looks in this table if it is a drop
ship PO, and if it is then it does a logical receipt of the goods.

66). What is the logical receipt of goods in the system?

The logical receipt means the onhand quantity does not go up in the inventory. Basically
the system increments and decrement in one transaction and onhand remains same. This happens
in the case of drop ship PO receipt of goods.

67).How do you do a drop ship order across operating units i.e you create an drop ship
order in US to ship a product from an australia supplier to your australia customer?

Basically cross OU/ledger functionality is available only in R12 and not in 11i.
The only difference is a couple of steps
First, set the receiving or in the sales order line as cross OU,receiving org.
second, receive the PO in the desitination OU/ledger and follow the same stepsfrom thereon.
Third, intercompany transactions for this transfer.

Order Management Interview questions Part - 2

Flex fields Order Management
1. What are the Key flex fields owned by Order Management
Ans: Nil. OM Does not own any key flex fields.

OM System Parameters:2. What is Item Validation Organization in Order Management

Ans: In Order Management, the Item Validation Organization parameter indicates the Oracle Manufacturing
organization against which items are validated.
You set the Item Validation Organization parameter in the Parameters window, and can only set the value to the
operating unit associated with your current sign on responsibility. You must also define all transact able items in this
organization.
3. What is the Navigation to set up Item Validation Organization.
Ans: Order Management > Setup > System Parameters > Values
Under above: In Generic Parameters : Item Validation Organization
4. What is the purpose of setting up OM System Parameters?
Ans: Setting up parameters enable to Validate items, to enable customer relationships and to provide operating unit
defaults.
New parameters can be defined and values to those parameters can be defined using different sources like SQL and
Constant values.
5. What is the navigation to Define OM System Parameters
Ans: Order Management > Setup > System Parameters > Define
6. What are the possible Value sets that can be associated with the OM System Parameters
Ans: None or Table .
For seeded parameters make sure that you use a value set that begins with ONT.
7. Which look up type controls the OM Sys Parameters category
Ans: OM_PARAMETER_CATEGORY.
To create a new category, add the lookup code in the lookup type OM_PARAMETER_CATEGORY and then enter
that lookup type in your parameter definition window.
8. In which level OM System Parameter values are set?
Ans: Parameter values are set at the operating unit level
9. What are the seed System parameter categories provided by Oracle

Ans:

Parameter Categories Parameters

Approval Parameters: 1) No Response from the Approver
Default Value: Reject
Alternative Value: Continue
Note: If the approver is the final approver on the list and does not respond, the transaction will be rejected regardless of
the parameter value.
Copy Parameters 1) Call line DFF extension API in COPY
Default value for Action- Copy Complete Configuration
Generic Parameters 1) Audit Trail 2) Customer Relation Ships
3) Default Hint for Pricing and Availability
4) Enable Freight Ratings 5) Enable Ship Method
6) Item Validation Organization 7) Margin Calculation
8) OM: Configuration Date Effectively
Payment parameters 1) Allow Multiple Payments
Yes: Allows multiple payments per order AND to use the full/partial down payment feature. Enables navigation to the
Payments window from the Sale Order form using the Payments Action.
2) Authorize first installment only
Retro billing Type 1) Default Order Type 2) Enable Retro billing
3) Retro Bill Reason Code
Scheduling Parameters 1)Allow Partial Reservations
2) Firm Demand Events
3) Latest Acceptable Date
4) Promise Date Setup
5) Reschedule with request Date change
6) Reschedule with Ship method change

OM Tax features:10. What are the Tax Related Processing Constraints

Through the use of seeded processing constraints, Order Management does not allow a user to:
Enter/Change Tax Code on Order Line if the profile option Tax: Allow Override of Tax Code is set to NO.
Enter/Change Tax Handling, Tax Exemption Number and Tax Exemption Reason when the profile option Tax: Allow
Override of Customer Exemptions is set to NO.
Update Tax Exempt Number, Reason, or any other tax related .fields once an invoice has been generated.
If your business process allows tax information to be updated after an invoice has been created, you must
modify the seeded processing constraints that affect updating tax information.
11. At what stages tax calculation can occur in OM
Ans: Entry, Booking Or Invoicing
Tax calculation for the above events can only be controlled at the order level (not at the order line level). You specify
when to calculate the tax for an entire order when you create Order Types within the Order Management transaction
Types window.

Tax Calculation at Entry

With tax calculation at Entry, tax is calculated as each order line is entered. This tax calculation is used, for example, in
businesses that requires the user performing order entry to view the total of the order, including tax, so it can be quoted
to a customer. To include tax in Commitment Applied Amount, set the tax event to Entry.
Tax Calculation at Booking
When tax calculation occurs at Booking, tax is calculated on each of the booked order lines. This tax calculation option
is used, for example, in business that require tax visibility for booked orders, but who want to increase order entry input
times by not calculatingtax at entry.
Tax Calculation at Invoicing
When tax calculation occurs at Invoicing, no tax calculations will occur within Order Management. Tax calculation will
occur in Oracle Receivables when the order or order line is invoiced.
12. How you will calculate tax for an order while entering sales order?
Ans: To calculate tax at any time, select Calculate Tax from the Actions button menu within the Sales Order or Order
Organizer windows.
13. What are OM Tax security options
Ans: Order Management enables you to update the tax security information on an order or return by setting the Tax:
Allow Override of Customer Exemption profile option. This profile option controls the modification of the Tax Handling
Status, Reason & Certificate .fields at the order header and order line levels. Standard tax calculations can be
overridden by setting the profile option to Yes. The Tax: Allow Override of Tax Code profile option determines whether
the defaulted tax code on an order line can be updated.

Quick Codes(Order Management Lookups):14. What are various set ups for which we can create Quick Codes
Ans: Cancellation Codes Credit Cards Freight Terms Hold Types Note Usage Formats Release Reasons Sales
Channels Shipment Priorities, etc.
15. What is the navigation to define Quick codes
Ans: Order Management > Setup > Quick Codes > Order Management.

Document Sequences for Order Numbering:

16. What is document sequence:
Ans: A document sequence is a range of numbers that can be used for an order type and is defined by a numbering
method (automatic, manual or gapless) and the beginning order number.
17. Can you assign a Single document sequence to all your Sales documents
Yes
18. Can sales documents contain alphabetic characters
No
19. What are various types of Document sequence numbering methods
Automatic: The system automatically increment document numbers. Automatic sequences do not guarantee contiguous
numbering.
Gapless: The system guarantees that the numbers returned are contiguous. Order Management prevents deletion of
orders that have been numbered using the gapless numbering sequence.
Manual: The user must specify a unique document number.
20. Which profile option should be considered while implementing Document Sequence Numbering
Ans: Set the profile option Sequential Numbering to Always Used at the Order Management Application level.
21. What is the navigation to define Document sequence
Ans: Order Management > Setup > Documents > Define.
22. What Document sequence category ?
Ans: A document category is a specific type of document such as a sales order or a purchase order. These are used in
many Oracle applications for key entities. In Order Management when you create an order transaction type the system

automatically creates a document category with the same name. This is used to assign the numbering sequence to the
order type.
23. What is the navigation to assign Document sequence to Order Transaction Type
Ans: To assign your order type to a document sequence navigate to Setup -> Documents -> Assign.
24. Can you change the Document sequence assignment for an order type
Ans: No. you cannot change the assignment for an order type and set of books. To change the assignment you must
assign an end date to the existing assignment and create a new one for the new assignment. You cannot have more than
one assignment for the same date range, document type and set of books.

Transaction Types (Order Types)

25. What is transaction type?
Ans: The transaction types determine what workflow the order and line will have and also it acts a source for defaulting
and to establish processing controls. For each order type, you can assign a default price list, defaulting rules, order lines,
return lines, line types, workflow assignments, payment terms, and freight terms, etc.
It also controls order numbering, credit check rules and workflow of header and line
Main : Document Agreement type, Whether agreement required, PO required
Default return line type, default order line type
Pricing - Enforce Price list , Default price list, Minimum margin percentage
Credit Check rule Ordering, Picking, Picking/Purchase release, Shipping
Shipping: None of the fields in the shipping tab are applicable to BSAs
Warehouse , Shipment Priority, FOB, Demand Class, Inspection Required, Line
Shipping method, freight terms, Shipping source type, Scheduling Level, Auto Schedule, and Fulfillment set
Finance: None of the fields in the Finance tab are applicable to BSAs
Rule: Invoicing Rule , Accounting Rule
Source: Invoice Source, Non Delivery Invoice Source
Credit Method for: Invoice with Rules: , Split Term Invoices
Receivable Transaction type, Tax event, COGS Account, Currency, Conversion type
26. Assignment of line flows are required for Quotes
No.
27. Can you change the existing line flow assigned to a order type
No. Once you have created a document using an order type you cannot change the existing line workflow Assignments.
Instead, enter an end date for the existing assignment and enter a new Assignment for the for the new workflow.
Defaulting Rules:28. What is defaulting rules
Ans: Defaulting rules enables to define rules to determine the source and prioritization for defaulting order information
to reduce the amount of information you must enter manually in the Sales Orders window For most fields, you can
assign one or more defaulting sources in a priority sequence, or, if the default is always the same, you can define a
constant value.
29. Which program to be run after updating defaulting rules?
Ans: Defaulting Generator concurrent program must be run to generate new defaulting packages. This can be run from
Tools menu while updating parameters
30. What is the navigation to define Defaulting rules?
Order Management > Set Up > Rules ? Defaulting
31. What do u mean by Entity in Defaulting rules

Ans: The Entity field displays the name of the object for which defaulting rules and conditions are being defined such as
the order line.
Entity means a group of related attributes that correspond to a table or forms in Order Management. Examples of
Entities : Line Payment, Order Header, Order Line, Order Payment,
An Attribute is a field or column that belongs to that entity. Fox example: Ordered Quantity UOM is an attribute of
Order Line Entity
32. Can you create new record in Attribute Region
No. You are not allowed to enter new record
33. What is defaulting source and mention those sources
A defaulting rule source is the location from which you obtain a defaulting value; Defaulting sources: Constant Value,
Application Profile (Profile Options), Same record, Related record, System Variable, PL/SQL API, WAD Attribute,
WAD Object Attribute
34. Defaulting are set at which responsibility? ***
Ans: Defaulting rules are defined at Application Level.

Credit Checking Rules

35. How the credit checking is implemented?
Ans: To implement credit checking, set the following
Use the Profile classes, Payment Terms that are checked credit check box and
Assign the credit-checking rule in OM Transaction type
36. What are Credit checking rules?
Ans: Order Management credit check rules enable you to determine what credit checking criteria is used when
determining credit exposure during the credit checking process.
Credit check rules defines the following:
credit check level - whether Sales Order level or Sales line level
Credit hold Level - whether Sales Order level or Sales line level
Whether to include tax and freight charges ,whether to include un invoiced Orders, etc.
Order Management transaction types determine when credit checking actually occurs, and when used in conjunction
with credit checking rules.
37. What is credit profile?
Ans: Organization Credit Profiles are a set of criteria that define an operating units credit policy for credit control and
order credit checking. Credit Profiles include the credit limit and pertinent data needed to determine total credit
exposure for orders undergoing credit checking.
Credit usage rules are assigned to Credit profiles.
38. What is the navigation for defining credit profiles?
Order Management > Set Up > Credit > Define Credit Profiles
39. What are Credit Usage Rules?
Ans: Credit Usage Rule Sets define the set of currencies that will share a predefined credit limit during the credit
checking process, and enable the grouping of currencies for global credit checking.
Navigation: Order Management > Set Up > Credit > Define Credit Usage Rules
40. What are various Credit Profile types and What is their Hierarchy when performing credit checking?
Ans:
Customer: Enables you to define credit limits by currency for Customers.
Customer Site: Enables you to define credit limits by currency for Customer Sites.

 Operating Unit Default: Enables you to set credit limits and terms, by currency, within a given operating unit
Credit Profile Limits Hierarchy when performing credit checking:
Customer Site Profile
Customer Credit Profile
Operating Unit Default Credit Profile
41. What is the purpose of Credit Profile Window?
Ans: The Credit Profile window enables users to create and maintain credit information for Operating Units and Item
Categories and assigning credit usage rules to that profile.
You cannot define Credit Profiles for Customer or Customer Site by directly navigating to the Credit Profile window.
Credit Profiles for Customer and Customer Sites are initially defined when entering credit information in
the Credit section of theProfile-Transactions tab of the Customer and Customer Site windows. You must then assign a
Credit Usage Rule to your Customer or Customer Site if you want to enable multi currency credit check.
42. What are the methods to deactivate Credit Checking
Ans: There are three ways to deactivate Credit Checking on an order:
Use an order type that does not have an assigned credit rule
Define the Customer Profile so that the Credit Check box is not checked
Use payment terms for which the Credit Check box is not checked
Deactivating Credit Checking does not automatically release orders previously on credit hold. However, the next time
you attempt to Book, Pick Release or Purchase Release (for drop shipments), Pack, or Ship Confirm an order which
utilizes a Order Management Transaction type that enables credit checking to occur at the specified order points, or you
perform an order change that trigger credit checking in the Sales Orders window, Order Management will releases the
credit check hold if the order or line meets the requirements for successful credit check
43. Which hold will be applied while checking credit/
Ans: Credit check failure hold will be automatically applied when he credit check evaluation fail on orders set up to be
credit checked.
Holds:
44. What are holds?
Ans: When you prevent further processing on an order through an exception, you are placing a hold on the order.
For each hold, you can specify hold security by responsibility to control which responsibilities have authority to apply
and/or remove the holds you define. Holds can be defined to be specific to pick, pack, ship, or invoice interface activities.
Order Management Hold database tables are striped by organization ID. Therefore, you will need to define holds for
each operating unit within your enterprise structure. However, hold type quick codes only need to be defined once.
45. Which profile options enables to modify seeded hold attributes.
Ans: OM: Modify Seeded Holds : This profile enables you to modify seeded hold attributes. Options are Yes or No. The
default is No or Null.
46. How many ways you can create holds?
Ans: You can create holds based on a combination of two criteria, such as customer and item, or item and warehouse.
47. Can Generic Hold applied at line level?
No. Generic hold can be applied at header level only.
48. What are various profile options that are to be considered while setting up holds
OM: Prevent Booking for Line Generic Holds : This profile controls whether a transaction will fail booking if a generic
hold has been applied.
OM: Schedule Line on Hold This profile controls whether scheduling should attempt to schedule lines that are on hold.
The default is set to No.

OM: Promotion Limit Violation Action : This profile controls how and where holds are placed on order lines and
headers when promotion limits are exceeded in Advanced Pricing or Trade Management. Available options are: Place
holds where violated, place order on hold when any violation occurs, or no holds applied. No holds applied is the default.
OM: Schedule Line on Hold This profile controls whether scheduling should attempt to schedule lines that are on hold.
OM: Modify Seeded Holds This profile, when set to yes, allows a user to modify seeded hold attributes. Use caution
when activating this profile as other system parameters may interact with the seeded hold values.
49. What is hold source
Ans: A hold source allows you to apply a particular hold to a group of existing orders, returns or lines and to new orders
and lines meeting your hold criteria. Hold Sources are created to hold all current and future orders for an item,
customer, order, warehouse or customer site (Bill to or Ship To locations), Blanket Sales Agreement No or a
combination two attributes.
To define a hold source, navigate to (N) Order Management > Orders, Returns > Order Organizer.
Select the Tools menu, and choose Create Hold Source.
Order Management supports Hold Sources with up to two entities. The combinations of two supported entities are as
follows:
Item > Customer : Item > Ship To Site : Item > Bill To Site
Item > Warehouse Item > Blanket Number Warehouse > Customer
Warehouse > Ship To Site Warehouse > Bill To Site
Blanket Number > Ship To Site Blanket Number > Bill To Site
Blanket Number > Warehouse Blanket Number > Ship To Site
Blanket Line Number
Attachments:
50. What is the navigation to create attachments?
Order Management: Setup > Orders> Attachments >Documents
51. Defining Attachment Addition Rules
Using standard Oracle Attachment functionality, you can specify rules for automatically attaching of all types of
documents to orders and order lines. You can specify that documents be applied to orders or lines for a
certainCustomer, Bill To customer, Ship To customer, item, order type, and/or purchase order.
For Order Management, you can specify attachment addition rules at the order level for the following attributes for
orders, quotes, or returns:
Customer Customer PO Invoice To Order Category Order Type Ship To
At the order line level, you can specify your attachment addition rules by specifying values for the following attributes
on the order, order line, quote line, or return line:
Customer Inventory Item Invoice To Line Category Line Type Purchase Order Ship To
52. How you will enable automatic attachments to Sales Orders?
Ans: By setting the profile option OM: Apply Automatic Attachments: to Yes
Order Management Work Flows:
53. What is Workflow?
Ans: Workflow technology supports routing information of any type according to user defined business rules. Business
transactions, such as order placements or purchase requests, which involve various controls, routings, and approvals,
can be managed more efficiently by leveraging Workflow technology.
An order and each of its lines can follow different workflow processes,

 Different lines on an order can follow different line flows,

Order Management provides you with seeded workflows with functional activities and sub processes. Using the Workflow
Builder, you can define new function activities and notifications.
The product comes seeded with several order and line flows. If these seeded flows do not meet your requirements you can
define your own. You can use these for processing your orders and lines, by assigning them to order and line transaction
types.
Line level workflow processes are assigned based on an order type, line type, and item type combination.
54. What are setups for using workflow in Order Management
Set up : Here are the things you need to do before using Workflow with Order Management:
Setup Order Management WF Administrator Workflow item attribute
You need to assign a responsibility (role) to the Order Management Workflow item attribute Order Management WF
Administrator for unexpected error handling. . Whenever an unexpected error occurs, a notification is sent to the
responsibility assigned to Order Management WF administrator item attribute.
You can set this item attribute via the WF builder.
Review seeded OM WF data and define Workflow processes via the Workflow builder: Review the seeded flows, activities,
notifications, etc. Check whether the seeded data meets your business needs. 2. Create custom activities, notifications,
and any other components needed to build flow processes to meet your specific business requirements. 3. Use the seeded
runnable flows as examples to create your own flows, using seeded and/or custom sub-processes/activities. OR Copy a
seeded workflow process to create a new workflow process and modify this newly, copied workflow process according to
your business requirements.
Setup approval notifications and OM: Notification Approver
Setup Workflow assignments for order/line transaction types
Both order and line types are setup using the Transaction Types form.. When you define an order type, you need to
assign a header workflow to it. Line level workflow processes are assigned based on an order type, line type, and item
type combination.
Setup the WF background Engine
The Workflow Background Engine processes deferred activities, wait activities and timed out activities. You need to
schedule the Workflow Background Process concurrent program to re-submit periodically. When scheduling the
concurrent program, please specify Order Management work item types as parameter so that it only picks up activities
specific to Order Management work items.
55. What is workflow Builder
Oracle Workflow Builder is used to define new workflow processes.
56. What is workflow Engine
The Oracle Workflow component that implements a workflow process definition. The Workflow Engine manages the
state of all activities for an item, automatically executes functions and sends notifications, maintains a history of
completed activities, and detects error conditions and starts error processes. The Workflow Engine is implemented in
server PL/SQL and activated when a call to an engine API is made.
57. What is Purchase release?
The seeded Purchase Release sub-process interfaces information to Purchasing when order lines need to be dropshipped.
58. How you will see the workflow status in Order Management
To view processes for specific orders within Oracle Order Management, complete the following steps:

pen the desired order in Oracle Order Management.

avigate to the Tools menu and select Workflow Status.

new window opens and displays the workflow status as an activities list.

 From the Activities List window you can select the order header workflow Process or the order line workflow processes
associated with the order. Selecting an order line workflow process opens a new activities list for thatprocess.
Select View Diagram under the activities list to view the actual workflow diagram.
59. What are various work flow item types
Ans: Order Management (OM) comes seeded with the following workflow item types:
1) OM Order Header (OEOH) - All Order Header level activities and sub-processes, are seeded under this WF Item
type. Header flows are started using this item type, with the header ID as the Item Key. An order flow is started when an
order header is created and saved.
2) OM Order Line (OEOL) - All order line level activities and sub-processes, are seeded under this WF item type. Line
flows are started using this item type, with the line ID as the item key. An order line flow is started when an order line is
created and saved.
3) OM Standard (OESTD) - Common functions and lookups are seeded under this item type. No flows are started using
this item type.
4) OM Change Order (OECHGORD) - Change Order Notification flows are started using this item type.
60. What are workflows associated with OM Order Header Item Type
Order Flow Generic
Order Flow - Generic with Header Level Invoice Interface
Order Flow - Return with Approval
61. What is Order Flow Generic
The Order Flow - Generic workflow process is the most often used workflow in Oracle Order Management. This process
includes activities that book and close the order header. This can be used with any line flow for any item type with
outbound lines and return lines
Sub Process: Book Order Manual, Close Order
62. What is Order Flow Generic with Header level Invoice Interface
Ans: This work flow is used when business requires that all lines on the order invoice together at the header level. Order
Flow Generic with Header Level Invoice Interface first ensures that the order is booked before generating the invoice.
After booking is complete, the process interfaces with Oracle Receivables to generate an invoice for the order. Upon
completion of the invoice interface, the process closes the order.
This process must be used in conjunction with Line Flow - Generic with Header Level Invoice Interface.
Sub Processes: Book Order Manual, Header Level Invoice Interface, Close
63. What is Order Flow- Return with Approval
Ans: This workflow is used when all lines on the order are returns and header level approval is required.
64. What are various item types for which line flows can be assigned
1) ATO Models, Classes, Options, Items 2) Configured Item 3) Kits 4) Included Items 5) PTO Models, Classes, Options
6) Standard Items 7) Service Items
If the item type code is left blank, the specified workflow assignment applies to all item types for which there is no
specific assignment. Specify an assignment for the configured item type if you plan to use the line type for ATO
configurations.
65. What are seeded line item flows associated with OM Order Line Type.
Ans The Oracle seeded processes associated with OM Order Line include the following:
Generic Processes:
1) Line Flow Generic 2) Line Flow - Generic with Header Level Invoice Interface
3) Line Flow - Generic, With Export Compliance 4) Line Flow - Generic, Bill Only
5) Line Flow - Generic, Bill Only with Inventory Interface

6) Line Flow - Generic, Ship Only

Assemble To Order (ATO) Processes:
1) Line Flow - ATO Item 2) Line Flow - ATO Model 3) Line Flow Configuration
Oracle Release Management Processes:
1) Line Flow Generic with Authorize to Ship (RLM)
Inbound or Return Processes:
1) Line Flow - Return for Credit Only
2) Line Flow - Return for Credit Only with Approval
3) Line Flow - Return for Credit with Receipt
4) Line Flow - Return for Credit with Receipt and Approval
Service Item Processes:
1) Line Flow - Standard Service
66. What is Order header flow and Line flow
Header flow consists of information about customer such as price lists, shipping parameters, Ship Methods, Warehouses
etc., and these values can be used as default information for line flows.
Line flow consists of information about items, quantities ordered, price, request date, schedule ship date, schedule
arrival date, source, etc.,
67. Explain various line level Generic processes:
1) Line Flow Generic Use this process for all items except for service items, including assemble-to-order (ATO) items,
ATO models, kits, and pick-to-order (PTO) models. If, however, you are a high volume ATO user, specific Assemble to
Order (ATO) Processes can improve performance.
Sub Processes: Enter Line, Schedule - Line, Create Supply Order Line Manual, Ship Line, Manual, Invoice Interface
Line,. Close-Line.
2) Line Flow - Generic with Header Level Invoice Interface :Use this process when all order lines must invoice
simultaneously. Invoice is controlled by the Auto Invoice concurrent program. Set up grouping rules in Oracle
Receivables if only one invoice for the order is necessary. This process must be used in conjunction with Order Flow Generic with Header Level Invoice Interface.
Sub Processes: Enter Line, Schedule - Line, Create Supply Order Line Manual, Ship Line, Manual, Header Level
Invoice Interface-Line, Deferred, Close-Line.
3) Line Flow - Generic, With Export Compliance Select this process when products exported to a denied party must be
checked. This process is commonly used in the defense industry,
Sub Processes: Enter Line, Schedule - Line, Export Compliance Screening-Line, Create Supply Order Line Manual,
Ship Line, Manual, Invoice Interface Line,. Close-Line.
4) Line Flow - Generic, Bill Only Use this process when scheduling and shipping are not necessary for an ordered item.
This process fulfills the order line, then proceeds with invoice interface. For example, this process might be used if an
invoice was incorrect and an adjustment must be made visible in Oracle Order Management

Sub Processes: Enter Line, Invoice Interface- Line, Deferred

5 ) Line Flow - Generic, Bill Only with Inventory Interface Use this flow when products are not shipped but inventory
decrement is required. For example, some distributors have customers who pick up products in person. The inventory
transaction must be accounted for, so the process line moves to invoice interface. The product is picked up, so shipping is
not necessary.

Sub Processes: Enter Line, Invoice Interface- Line, Deferred

6) Line Flow - Generic, Ship Only Use this process if you must ship a product but an invoice is not necessary. This flow
decrements inventory. For example, this process Selecting Workflows could be used when shipping free samples for a
new product, or for shipping a non-billable toolset to repair a previously invoiced item.

Sub Processes: Enter Line, Schedule Line, Create Supply Order Line. Maual,
Ship Line, Manual, Close-Line
68. Explain various line level processes used for inbound or return processes:
Ans: The following line level workflow processes are used for returns or inbound lines:
1) Line Flow - Return for Credit Only This process is used only for incoming lines. The process runs an activity that
issues credit without waiting for a receipt of goods or an approval. This flow could be used, for example, if you give
credit for a product shipped on a CD, but you do not want the CD to be returned.
2) Line Flow - Return for Credit Only with Approval This processes is used only for incoming lines that requires
approval. This process could be used, for example, when a return must be approved by a manager or a customer service
representative before credit is issued.
3) Line Flow - Return for Credit with Receipt This process is used only for incoming order lines that require receipt of
goods before credit can be issued. Once the returned items are received by Oracle Purchasing, the process continues
through invoicing and credit is issued. This process is useful when the returned items are expensive; credit should not be
issued until the items are received.
4) Line Flow - Return for Credit with Receipt and Approval This process is the most restrictive for incoming lines. The
process requires both receipt of goods and an approval. This process is commonly used when items such as modems are
returned. The modem is received then inspected to ensure that no mistreatment or neglect of the item occurred. Once
inspected and approved, credit is issued.
69. Which line flow is used for service and support items
Ans: Line Flow - Standard Service Use this process for service items such as support. Once the line is fulfilled, invoice
interfacing occurs.
70. What is ATO Item
Ans: It is an item you make in response to a customer order.Also know as Assemeble to Order
71. What is ATO Model
Ans: A configuration you create for customer order that includes optional items.
72. What do you mean by Available to Promise (ATP)
Ans: ATP (Available to Promise) typically refers to the ability to promise finished goods availability based on a
statement of current and planned material supply.
Ans: The quantity of on-hand stock, outstanding receipts and planned production which are not committed through a
reservation or placing demand. In Oracle Inventory, you define the types of supply and demand that should be included
in your ATP calculation.
73. What is the difference between Item and Model
Model : An item whose bill of material lists options and option classes available when you place an order for the model
item.
Order Entry:
74. What is standard Order process?
Ans: A Standard Sales order can contain the following process steps:
Order Entry:
Order Booking:
Pick Release:
Ship Confirm
Invoicing

Closing
These are dependent upon Order type and Line type that are associated with appropriate work flow process
75. What do you mean Booking of Order in OM
Ans: Booking a sales order indicates that the order entry process is complete and that the customer has committed to the
order. Booking is required before the order or return can advance to the next workflow activity.
76. What is schedule arrive date
Ans: Schedule arrival date means the date returned by the system on which your customer can receive the products.
77. What is scheduling
Ans: Order scheduling includes assigning demand or reservations, warehouses, shipment dates, and lots or
subinventories to an order line. This will cause the demand to be planned in Material Planning Systems.
78. What is schedule date
Ans: For Order Management, it is considered the date the order line should be ready to ship, the date communicated
from Order Management to Inventory as the required date any time you reserve or place demand for an order line.
79. Various Terms
Ship to contact: This is the person that Customer Service and Shipping Personal should be contacting to make delivery
appointments and pass rescheduling notifications.
80. What is Internal Sales Order
Ans: A request within your company for goods or services. An internal sales order originates from an employee or from
another process as a requisition, such as inventory or manufacturing, and becomes an internal sales order when the
information is transferred from Purchasing to Order Management.

Activities

Order
Header
Status

Order Line
Status

Delivery Lines

Entry

Entered

Entered

-----

Booked

Booked

Awaiting
Shipping

Ready to
Release

Remarks

Information is entered but Sales

order line are not available for
shipping processes
a) All the relevant information is
entered
b) Delivery Lines are created with
ready to release status and
delivery lines are eligible for pick
release

Pick
Release

Ship
Confirm

Booked

Picked
Picked
Partially

Booked

Shipped

Staged/Pick
Confirmed
Released to
Warehouse

Pick Release completed normally

and full quantity picked. Inventory
moves from sub inventory to
staging area

Back Ordered

If the pick release not completed

normally

Deliveries are
in open status

Quantity is not picked fully for

delivery lines.

Shipped or
Interfaced

For Shipped quantities

Back Ordered

For non shipped and back ordered

quantities

Deliveries are
in closed status
Invoicing

Booked

Interfaced to
receivables

---

If all the lines are not fulfilled or

not interfaced to receivables

Awaiting
fulfillment
Closed

Closed

Closed

If all the lines are completed

---

Workflow processes are closed

Picking Shipping
81. What is Picking
Ans: The process of withdrawing items from inventory to be shipped to a customer.
82. What is pick release rule
Ans: A user-defined set of criteria to define what order lines should be selected during pick release.
83. What is pick release sequence rule?
84. What is pick slip
Ans: Internal shipping document used by pickers to locate items to ship for an order.
85. What is pick slip grouping rules?
Criterion for grouping together various types of pick slips. The rule dictates how the Pick Slip Report program groups
released lines into different pick slips.
86. What
is
Ans: Return Materials Authorization: Permission for a customer to return item,
87. What is back order and back ordered lines>
Ans: Back Order: An unfulfilled customer order or commitment.

RMA

Backordered lines: Unfulfilled order line details which have failed to be released at least once by Pick
Release or have been backordered by Ship Confirm.
88. What is delivery
A set of order lines to be shipped to a customers ship-to location on a given date in a given vehicle. Multiple deliveries
can be grouped into a single departure. A single delivery may include items from different sales orders and may include
back orders as well as regular orders.
89. What is delivery line
Ans: Delivery line means a shippable and booked line
90. What is drop shipment
Ans: A method of fulfilling sales orders by selling products without handling, stocking, or delivering them. The selling
company buys a product from a supplier and has the supplier ship the product directly to customers.
91. What is fulfillment set
Ans: Items in a fulfillment set will be available for scheduling and shipping only when all the items are available and
ready to be scheduled/shipped.
92. What is Outbound and Inbound Lines
In the Oracle Order Management, lines on a header are either outbound (sales order lines in which material on the
header is leaving the warehouse to go to a customer) or inbound (return lines in which material on the header is arriving
at the warehouse to be credited back to the customer). In Order Management, headers can be Return (all inbound),
Order (all outbound), or Mixed (both inbound and outbound lines).
93. What is scheduling
Order scheduling includes assigning demand or reservations, warehouses, shipment dates, and lots or sub inventories to
an order line.
94. What is ship confirm

A process in Shipping Execution which allows you to identify shipped quantities, assign inventory control information
for released lines, assign freight charges, and specify whether or not to back order unfulfilled quantities of released line
items.
95. What are the general activities involved in Ship confirm?
Ans: Preparing the orders for shipment
Includes the packing the items
Includes the weighing the shipment
After the Quality Inspector finishes with her/his inspection: Confirm the delivery in Oracle
Includes additions of any special charges
After shipment documents print, after labels to containers or pallets
Seal Containers
Release shipments to Carrier
Submit request for Bill of Lading copy
Forward copy of Bill of Lading to accounts payable for reconciliation of carrier invoices
File Shipping documents
96. Various Shipping terms
Ship Set A group of order lines, linked by a common number, for which you want the full quantity to ship all together.
Shippable lines: The lines that have pick released and are now eligible for Ship Confirm.
Ship Method: It is the combines of carrier, mode, and level of service.
Shipping documents: Shipping related reports, such as the Bill of Lading, Commercial Invoice, Mailing
Label, Pack Slip, Vehicle Load Sheet Summary, and Waybill.
Shipping instructions: Notes that print on the pick slip. These instructions are intended for internal use.
Sold to contact: This is the person that the Customer service representative will contact at the Customer Site in the event
of Ordering queries.
Sub inventory: Subdivision of an organization, representing either a physical area or a logical grouping of items, such as
a storeroom or receiving dock.
Locator: Physical area within a sub inventory where you store material, such as a row, aisle, bin, or shelf.
Serial number control : A manufacturing technique for enforcing use of serial numbers during a material
transaction.
Waybill A document containing a list of goods and shipping instructions relative to a shipment.
97. What is Revenue Recognition ?
Ans: The schedule for which revenue for a particular transaction is recorded in your general ledger.
98. What is Sales group
Ans: Sales Group represents a managerial unit for sales resources and can be defined as a team of sales people. Sales
groups make up enterprise sales organizations.
99. What is sales tax structure
Ans: The collection of taxing bodies that you will use to determine your tax authority. State.County.City is an example
of a Sales Tax Structure.
100.
What is Standard Item
Ans: Any item that can have a bill or be a component on a bill except planning items, option classes, or models. Standard
items include purchased items, subassemblies, and finished products.

101.

What is bill of lading

A carriers contract and receipt of goods transported from one location to another.

102.
What is invoicing rules
Ans: Rules that Oracle Receivables uses to determine when you bill your invoices. You can bill In Advance or In
Arrears.
Pricing
103. What is list price : Ans: In Oracle Pricing, the base selling price per unit of the item, item category or service
offered. You define the list price on a price list. All price adjustments are applied against the list price.
Modifier: Defines the terms of how Oracle Pricing will make adjustments. For example, a modifier can take the form of:
discounts, or surcharges. In Oracle Pricing, when you setup modifiers, you define the adjustments your customers may
receive. You control the application of modifiers by the pricing engine by also setting up rules that specify qualifiers and
attributes governing their use.
Modifier list A grouping of modifiers in Oracle Pricing.
Price list A list containing the base selling price per unit for a group of items, item categories or service offered. All
prices in a price list are for the same currency.