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FINANCE DEPARTMENT
NOTIFICATION
th
1.
commencement.
Gazette.
Application and
effect of rules.
2.
(1) Except as otherwise provided, these rules shall apply to all the categories of
Government employees who are under the administrative control of the Haryana
Government and whose pay is debitable o
t the Consolidated Fund of the State of
Haryana, namely :(i)
3.
(1)
(viii) first appointment means the appointment of a person not at the time
of appointment holding any appointment under Government, even thoug h
he may have previously held such an appointment.
(ix)
(x)
(xi)
(xii)
leave salary
(xxi) Year means a financial year i.e. commencing on 1 April of any year
st
4.
the fund.
(2) All sums paid into the Fund under these rules shall be credited in the books of
Government to an account named The General Provident Fund of Haryana
Government employees. Sums of which payment has not been taken within six m onths
after they become payable under these rules shall be
end of the year and treated under the ordinary rules relating to deposits.
Conditions of
eligibility.
5.
(1) All temporary Government employees (including all pr obationers and all re -
employed pensioners) and all permanent Government employees shall subscribe to the
Fund. Probationers shall be treated as temporary Government employees for the
purpose of this rule. They shall subscribe to the fund immediately on joi ning service
after obtaining General Provident Fund account number. The subscription shall
commence from the month following the month during which the General Provident
Fund account number is received in the office. A subscriber, who is re-employed without
break other than on contract basis shall continue to subscribe to his existing Fund
account immediately after re-employment.
(2) In the case of an employee appointed on transfer or otherwise to a post under
Haryana Government from service of another State Government or from the Central
Government shall subscribe to the Fund on joining the post in the Haryana Government
after obtaining the General Provident Fund account number. The amount already
standing to his credit in the previous employment may be transferred to the new
General Provident Fund account number by his previous employer with the written
consent of the employee concerned.
(3) In the case of an employee appointed on transfer or otherwise to a post under
Haryana Government from service
concerned.
Allotment of
General
Provident Fund
account number.
6.
(1) Every Government employee on joining in the Haryana State shall require to
(2) The application form as mentioned in subrule (1) shall accompany the
nomination form in triplicate in P.F.2 (Annexure B) .
(3) The Head of Office shall forward the application along with nomination form in
duplicate to the Accountant General for allotment of General Provident Fund account
number and acceptance of nomination.
(4) The Accountant General shall allot the General Provident Fund account number
and also return the second copy of application form indicating General Provident Fund
account number thereon along with nomination form duly accepted to the Head of Office.
(5) The Head of Office, on receipt of the General Provident Fund account number
shall record the same on the first page of the employees service book. Necessary entry
of contents of nomination shall also be recorded in the service book.
Nomination.
7.
(1) A subscriber shall, at the time of joining the Fund, send to the Accountant
General through the Head of Office, a nomination conferring on one or more persons
the right to receive the amount that may stand to his credit in the Fund, in the event of
his death, before that amount has become payable or having become payable, has not
been paid:
Provided that if, at the time of making the nomination, the subscriber has a family,
the nomination shall not be in favour of any person or persons other than the members
of his family;
Provided further that a nomination made by a Muhammadan subscriber in favour of
his adopted child should not be accepted, as adoption is not recognized in
Muhammadan Law.
(2) If a subscriber nominates more than one person under sub-rule (1), he shall
specify in the nomination the share payable to each of the nominee in such manner as
to cover the whole of the amount that may stand to his credit in the Fund at any time;
(3) Every nomination shall be made in Form No. P.F.2 (Annexure B) .
(4) A subscriber may at any time cancel/revise a nomination by sending a notice in
writing to the Accountant General, through Head of Office, keeping in view the
conditions mentioned in sub -rule (1) above. The subscriber shall, along with such notice
or separately, send a fresh nomination, through Head of Office, in accordance with the
provisions of this rule. If the subscriber fails to furnish a fresh nomination and the
General Provident Fund deposit becomes payable as a result of death of the subscriber,
the payment shall be made in accordance with the rules of the Fund as if no valid
nomination subsists.
(5) A subscriber may provide in a nomination, (a) in respect of any specified nominee, that in the event of his predeceasing
the subscriber, the right conferred upon that nominee shall pass on to such
other person or persons as may be specified in the nomination provided
that such other person or persons shall, if the subscriber has other
members of his family, be such other member or members. Where the
subscriber confers such a right on more than one person under this clause,
he shall specify the amount or share payable to each of such persons in
such a manner as to cover the whole of the amount payable to the
nominee.
(b) that the nomination shall become invalid in the event of the happening of a
contingency specified therein:
Provided that if at the time of making the nomination the subscriber has
no family, he shall provide in the nomination that it shall become invalid in
the event of his subsequently acquiring a family:
Provided further that if at the time of making the nomination the
subscriber has only one member of the family, he shall provide in the
nomination that the right conferred upon the alternate nominee under
clause (a) shall become invalid in the event of his subsequently acquiring
other member or members in his family.
(6) Immediately on the death of a nominee in respect of whom no special provision
has been made in the nomination under clause (a) of sub-rule (5) or on the occurrence
of any event by reason of which the nomination becomes invalid in pursuance of clause
(b) of sub-rule (5) or the proviso thereto, the subscriber shall send to the Accountant
General through his Head of Office, a notice in writing cancelling the nomination
together with a fresh nomination made in accordance with the provision of this rule.
(7) Every nomination made, and every notice of cancellation given by a subscriber
shall, to the extent that it is valid, takes effect on the date on which it is received by the
Head of Office.
(8) Nomination made while in service can be revised even after retirement by the
subscriber so long as the amount remains unpaid:
Provided that the revised nomination is made in accordance with the provisions
of the relevant rules.
(9) Nominee facing trial for the murder of the subscriber may be denied payment till
the decision of the court. If on the conclusion of the criminal proceedings, the person
concerned is acquitted of the charge of murdering or abetting in the murder of the
subscriber, his share shall be paid to him. If the nominee is convicted for the murder or
abetting in the murder of the subscriber, he shall stand debarred from receiving his
share which shall be payable to other nominees or eligible members of the family or
legal heir(s) of the subscriber, as per provisions of these rules.
(10) The payment of Fund money in accordance with the nomination earns a valid
discharge for the Government but if any court of law decrees that payment should be
made to persons other than the nominee(s), before actual payment has been made to
the nominee(s), the orders of the court shall be complied with.
(11) If a subscriber dies having no family member and valid nomination then h
te
payment shall be made to the claimant on production of succession certificate from the
court of law.
Subscribers
8.
account.
An account shall be opened in the name of each subscriber in the office of the
(i)
his subscriptions;
(ii)
(iii)
(iv)
recoveries of advances.
Conditions of
9.
subscription.
suspension:
(1)
A subscriber shall subscribe monthly to the Fund except during the period of
Provided that a subscriber may, at his option, not subscribe during leave
which either does not carry any leave salary or carries leave salary equal to or less than
half pay:
Provided further that a subscriber on reinstatement with full pay and
allowances after a period passed under suspension shall be required to pay the arrear
of subscription in one instalment from his arrears.
(2) The subscriber shall intimate to his Head of Office regarding his election not to
subscribe during the leave referred to in the first proviso of sub - rule (1). Failure to make
due and timely intimation shall be deemed to constitute an election to subscribe.
(3) The option of a subscriber intimated under sub -rule (2) above shall be final.
(4) When a subscriber is transferred to foreign service or sent on deputation within
India or out of India, he shall remain subject to the rules of the Fund in the same manner
as if he were not so transferred or sent on deputation.
(5) If any subscriber, who is transferred from one establishment to another
establishment within the State he shall continue to subscribe to the same General
Provident Fund account number.
(6) The subscription to Fund shall be stopped six months prior to retirement on
superannuation.
Rates of
10. (1) The amount of subscription shall be fixed each year by the subscriber himself,
subscription.
st
March of the preceding year, the pay, leave salary equal to full pay on that
day;
(b) if the subscriber was on leave other than on full pay on the said date and
elected not to subscribe during such leave or was under suspension on the
said date, his pay shall be the pay to which he was entitled on the first day
after his return to duty;
(c) if the subscriber was on deputation out of India on the said date, his pay
shall be the pay to which he would have been entitled had he been on duty
in India;
st
(d) if the subscriber who was not in Government service on the 31 March of
the preceding year, the pay to which he is entitled on the day he joins the
Fund;
(e) if the subscriber joined the Fund for the first time, his pay shall be the pay
to which he was entitled on the date of joining the Fund;
(f) if the subscriber was on foreign service on the 31st March of the preceding
year, by the amount credited by him into the treasury on account of
subscription for the month of April in the current year.
(3) The amount of subscription so fixed shall not be varied due to increase or
decrease in pay during the financial year subject to the condition that the subscriber will
be at liberty to (a) reduce the subscription once at any time during the course of the year;
(b) enhance the subscription twice during the course of the year:
11. (1) When pay of the subscriber is drawn from a Government treasury in India,
subscription.
Interest.
12. (1) Subject to the provisions of sub-rule (6), Government shall pay to the credit of
the account of a subscriber interest at such rate as may be determined for each year
according to the method prescribed from time to time by the Government.
(2) Interest shall be credited with effect from the last day in each year in the
following manner:(i)
on the amount at the credit of a subscriber on the last day of the preceding
year, less any sums withdrawn during the current year = interest for twelve
months;
(ii) on sums withdrawn during the current year = interest from the beginning of
the current year upto the last day of the month preceding the month of
withdrawal;
(iii) on all sums credited to subscribers account after the last day of the
preceding year = interest from the date of deposit up to the end of the
current year;
(iv) the total amount of interest shall be rounded to the nearest whole rupee, 50
paise counting as the next higher rupee.
An illustration in this regard is given at Annexure J for ready reference.
(3) When the amount standing at the credit of subscriber has become payable,
interest shall thereupon be credited under sub -rule (2) from the beginning of the current
year upto the date on which the amount standing at the credit of the subscriber became
payable.
(4) The date of deposit shall, in the case of a recovery from pay, be deemed to be
the first day of the month in which it is recovered and in the case of an amount
forwarded by the subscriber/borrowing agency shall be deemed to be the first day of the
month of receipt, if it is deposited in the Treasury or received by the Accountant General
upto the tenth day of that month, but if it is received after the tenth day of that month
then the first day of the succeeding month:
Provided that when the amount standing to the credit of a subscriber has become
payable, interest shall thereupon be credited under this rule in respect only of the period
from the beginning of the current year or from the date of deposit, as the case may be,
up to the date on which the amount standing to the credit of the subscriber became
payable:
Provided further that in the case of an amount forwarded to the Accountant General
of a subscriber on deputation by such body, the date of deposit shall be deemed to be
th
the first day of the month, if it is received by the Accountant General upto the 10 of that
month:
10
Provided further that where the pay for a month is drawn and disbursed on the last
working day of the same month, the date of deposit shall, in the case of recovery of his
subscription, be deemed to be the first day of the succeeding month.
Provided further that the lump sum subscription recovered from a subscriber on his
reinstatement with full pay and allowances, after a period passed under suspension, will
be treated the subscription of the month in which it has be en deposited in Treasury.
(5) Payment of interest on the fund balance upto the period of six months after the
month of quitting service may be made by the Accountant General. For this purpose the
period of six months should be counted after excluding the immediately succeeding
month i.e. to say, when a subscribers last day of quitting service is in the month of May,
the period of six months should be computed from July to December and not from June
to November. The interest shall be allowed upto the preceding month if the authority is
issued upto 15th of the month and the interest shall also be payable for that month in
th
case the authority is issued after 15 and the same shall be made payable on or after
the first of the succeeding month. The interest beyond a period of six months shall be
authorized as under:(a) The Administrative Department upto a period of two years after fully
satisfying that the delay in payment was occasioned by the circumstances
beyond the control of the subscriber or the person to whom such payment
was to be made and in every such case the administrative delay involved in
the matter shall be fully investigated by an officer not below the rank of
Group A and action, if any required, be taken.
(b) The
Finance Department upto any period after fully satisfying that the
11
(6) Interest shall not be credited to the account of a subscriber if he informs the
Accountant General through his Head of Office that he does not wish to receive it; but if
he subsequently asks for interest, it shall be credited with effect from the first day of the
year in which he asks for it.
(7) In case a subscriber is found to have drawn from the Fund an amount in excess
of the amount standing to his credit on the da te of the drawal, the overdrawn amount,
irrespective of whether the over drawal occurred in the course of an advance or a
withdrawal or the final payment from the Fund, shall be repaid by him with interest
thereon in lump sum and in default, be ordered to be recovered, by deduction in lump
sum, from the pay of the subscriber. If the total amount to be recovered is more than
half of the subscribers pay, recoveries shall be made in monthly instalments not
exceeding 1/3
rd
of his pay till the entire amount together with interest is recovered. The
overdrawn amount along with interest in the case of final payment shall be recovered
from the pending dues of the employee, gratuity or leave encashment, if unpaid,
otherwise consent of the retiree may be obtained for recovery from his pension. If the
consent is not given by the retiree then recovery shall be effected through the court of
law, if necessary. The rate of interest to be charged for this sub -rule on overdrawn
amount would be 2% over and above the normal rate of interest admissible on
General Provident Fund amount for the relevant year(s). The interest realized on the
overdrawn amount shall be credited to Government account, under distinct sub -head
Interest on over drawals from Fund, under the Head, 0049-Interest Receipt of State
Government-800 -other Receipts. Besides responsibility should be fixed and action
taken against the erring officials certifying excess amount in General Provident Fund
subscription etc. However, if the General Provident Fund statement issued by the
Accountant General shows excess amount in the credit of the Government employee,
the
department .
(8) When a subscriber is dismissed/removed from the service of Government but
has appealed against his dismissal/removal, the balance at his credit in the Fund shall
not be paid to him until final orders confirming the decision are passed on his appeal.
Interest shall, however, be paid upto the preceding month in which such orders have
been passed but the date of quitting the service shall be reckoned, the day on which the
final orders are passed.
(9) No interest shall be allowed on the amount recovered on account of the
subscriptions to the Fund in excess of the maximum limit prescribed in these rules.
(10) In respect of persons found absconding/disappearing leaving the family, the
12
family may be paid interest upto six months succeeding the month in which a report has
been obtained by the family from the Police Department that the employee has not been
traced after all efforts made by the Police:
Provided that the family/nominee submits application in the prescribed form for final
payment of General Provident Fund amount within one month from the date of receipt of
the said report from the Police Department. If the family/nominee does not submit the
application within one month or submit incomplete application in any respect then the
family/nominee shall not be entitled to the interest for the delayed period (the fraction of
a month shall be construed as full month) of submission of application for final payment.
(11) When a subscriber retires on the last day of a month, the period of six months
should be counted after excluding the immediately succeeding month, i.e. to say, for
st
instance, when a subscribers last day of service is the 31 of May, the period of six
months should be computed from July to December and not from June to November.
(12) In the case of subscriber, who dies in the forenoon on the last day of a month
before retirement, he should be deemed to have quit the service the following day as
according to financial rules the pay and allowance can be drawn for the day of the
Government employees death even though he may have died in the o
f renoon of that
day. Therefore, in all such cases the period of six months should be reckoned from the
second month following the month in which the subscriber dies:
Provided that the family/nominee submits application in the prescribed form for final
payment of General Provident Fund amount within one month from the date of the death
of the Government employee. If the family/nominee does not submit the application
within one month or submit incomplete application in any respect then the
family/nominee shall not be entitled to the interest for the delayed period (the fraction of
a month shall be construed as full month) of submission of application for final payment.
(13) In case of quitting service, the final General Provident Fund balance of the
subscriber along with interest is to be paid in accordance with the provisions of sub-rule
(5) of this rule but the subscriber shall have to apply for final payment in the prescribed
form within one month of quitting service. The final payment shall be made to the
subscriber within two months from the date of submission of application complete in all
respects to the Accountant General and the interest shall be admissible
upto the
preceding month in which the final payment is made. If the subscriber does not submit
the application within one month from the date of quitting service or submit incomplete
application then he will not be entitled to the interest for the delayed period (the fraction
of month shall be construed as full month) of submission of application for final
payment.
(14) In case of retirement on superannuation or other than on superannuation, the
final General Provident Fund balance of the subscriber is to be paid in accordance with
13
the provisions of sub-rule (5) of this rule but the subscriber shall have to apply for the
final payment in the prescribed form within one month from the date of retirement. The
final payment shall be made to the subscriber within two months from the date of
submission of application complete in all respects to the Accountant General and the
interest shall be admissible upto the preceding month in which the final payment is
made. If the subscriber does not submit the application within one month from the date
of retirement or submit incomplete application in any respect then he will not be entitled
to the interest for the delayed period (the fraction of month shall be construed as full
month) of submission of application for final payment. These provisions will also apply to
the subscriber retiring on superannuation, who applies for the final payment after the
date of retirement.
General
13. (1) The Fund is designed solely for the protection of a subscribers family against
his sudden death, or, if he survives until retirement, to provide both him and the family
grant of
advance.
with additional resources in old age. Anything, which interferes with a subscribers
normal accumulations, detracts from these purposes and tends to defeat the true object
of the fund. Rule 15 merely permits an advance and wholly exceptional departure from
the real purposes of the scheme, and unless it is strictly interpretted, there is a danger
that subscribers will come to regard the Fund as an ordinary banking account, the
existence of which absolves them from the necessity of providing for the normal
incidents of life with the prudence which a private individual would exercise. The
inevitable result, if this tendency is countenanced, will be to discourage thrift, and to
leave the subscriber with a depleted account at h
t e time when it ought to be most
helpful to him or his family. Sanctioning authorities ought, therefore, to have no
hesitation in resisting any attempt to use the Fund as a cheap loan account, and in
enforcing the altogether exceptional character of rule 15 as a provision to meet urgent
needs which would not ordinarily have been anticipated. Every prudent married man, for
example, should be prepared to meet a certain demand upon his resources on account
of doctors bills, and it is only when the burden is exceptionally prolonged, or the
necessity usually grave and sudden, that he ought to think of making use of the Fund for
this object.
(2)
For the same reasons, a careful scrutiny should be applied to requests for
14
consideration the date of retirement of subscriber and fix the number of instalments, in
such a manner that it is possible to recover the entire amount of the advance before six
months of actual retirement. No advance shall be sanctioned in the remaining period of
six months of retirement.
Drawal from
14. Drawal from Fund may be admissible in the shape of advances, withdrawals and
fund.
final payment explained as under: (i) advance means the amount sanctioned to a subscriber as a refundable
advance for any of the purposes mentioned in rule 15 and as per conditions
mentioned in rule 16 and the amount so advanced to be refunded in monthly
instalments as fixed by the sanctioning authority.
(ii) withdrawal means the amount sanctioned to a subscriber as non -refundable
advance for any of the purposes mentioned in rule 18 and as per conditions
mentioned in rule 19 to rule 23. The amount so sanctioned is not required to be
refunded by the subscriber.
(iii) final payment means the amount finally payable to a subscriber as a final
settlement of accumulations standing in the accounts of the subscriber as
mentioned in rule 24 i.e. on quitting service, on retirement or on death while in
service or disappearance.
Purposes for
grant of
advance.
(b)
15
16. (1) The subscriber may be sanctioned an amount not exceeding six months pay or
50% of credit in the Fund, whichever is less, for the purposes mentioned at clauses (1)
to (5) and six months of pay or 50% of credit in the Fund or actual cost of items not
exceeding Rs. 20,000/-, whichever is least, for the purpose mentioned at clause (6) in
rule15.
(2) The subscriber shall be sanctioned only one advance at a time, from the Fund,
for any of the purposes as given in rule-15.
(3) In case the first advance has not been availed of to the extent of permissible
limits, the second advance may be granted after the expiry of a period of six months
from the date of withdrawal of first advance by the same sanctioning authority to the
extent of difference of amount of admissibility and sanction of first advance.
(4) Further advance shall not be granted unless and until repayment of the last
instalment of any previous advance is effected.
(5) All persons on deputation/foreign service from or to State Government
Departments shall continue to be governed by the rules of their respective parent
department during the period of deputation. Therefore, the respective parent department
will be the sanctioning authority for the grant of advance under this rule.
16
(6) The advance shall not be admissible to the subscriber simultaneously for the
same purpose for which he has obtained withdrawal under rule 18.
(7) The subscriber may be granted advance from the Fund even after incurring of
expenditure, if he applies for grant of advance within a reasonable time of two months.
(8) The advance may be sanctioned to a Government employee under suspension
or on extraordinary leave. The admissibility of amount of advance shall be calculated on
the basis of pay, the Government employee was drawing immediately before
suspension/extraordinary leave.
(9) The advance for education purpose will be admissible to the subscriber for
approved institutions or institutions run by the State Government including Government
of India or any other State Government/Union Territory for the approved courses as
mentioned in Appendix B.
(10) The advance shall not be sanctioned for the marriage of child/children before
their attaining the age of 21 years in the case of son and 18 years in the case of
daughter or any other female dependent.
(11) The advance shall not be sanctioned to the subscriber for the purpose
mentioned in clause (4) of rule 15, who institutes legal proceedings against the
Government in any court of law.
(12) The subscriber, who has submitted the application for final withdrawal and the
same has been forwarded to Accountant General and further applies for any advance
from the Fund for the purposes mentioned in clauses (1) to (6) of rule 15, shall be
sanctioned advance only on receipt of prior concurrence from the Accountant General,
who will arrange the same, as soon as possible.
(13) The subscriber shall utilize the advance within one month and also submit the
utilization certificate accordingly. In case of non-submission of utilization certificate or
misutilization of advance, action shall be taken as per provisions of rule 26.
(14) The advance in the case of Head of Office shall be sanctioned by the next
higher authority.
Recovery of
advance (s).
17. (1) An advance shall be recovered from the subscriber in such number of equal
monthly instalments as the sanctioning authority may direct, but such number shall not
be less than twelve and more than thirty-six. However, the subscriber may opt for
recovery of advance in less than twelve instalments. The sanctioning authority may fix
the number of instalments in such a manner that the advance is fully recovered six
17
(2)
(3)
(4)
(5)
(6)
(7)
for
acquiring
or
building
commercial/industrial
establishment
or
(9)
18
(10)
(11)
(12)
to purchase motor vehicle(s) i.e. Motor car and Motor cycle or scooter or
moped ;
(13)
NOTE: -The subscriber, who has submitted the application for final withdrawal and the
same has been forwarded to Accountant General and further applies for any withdrawal
from the Fund for the purposes mentioned in clauses (1) to (13), shall be sanctioned
withdrawal only on receipt of prior concurrence from the Accountant General, who will
arrange the same, as soon as possible.
Conditions for
withdrawal for
19. (1) The application complete in all respects shall be submitted to the Head of
Department keeping in view the conditions prescribed against each withdrawal from the
house building.
Fund for the purposes mentioned in clauses (1) to (7) of rule 18. However, only one
withdrawal shall be allowed for the same purpose during entire service career. The
objects as mentioned in clauses (1) to (4) of rule 18 shall be treated as the same
purpose for which withdrawal can be allowed upto 90% at the credit of subscriber or
actual cost including registration charges, whichever is less, after completion of five
years of regular service.
(2) While forwarding the proposal for sanctioning withdrawal from the Fund for any
of the purposes mentioned in clauses (1) to (7) of rule 18, it shall be ensured that (i)
(ii) the advance has been applied for the construction of a house on a plot of
land already owned or acquired, the subscriber has undisputed title of
ownership individually or jointly with his/her wife/husband to the land on
which the house is to be constructed; or if the plot on which the house is to
be constructed, is on lease, the terms of lease should be such as may
entitle him/her to the grant of house building advance;
(iii) in case of purchase of built up house from the open market, it should be
free from all encumbrances;
(iv) if the withdrawal has been applied for: (a) making additions and alterations to a house already owned or
acquired; or
(b) repaying any outstanding amount of loan expressly taken for the
purchase or reconstruction of a house or making additions and
alterations to a house already owned or acq uired, the subscriber has
undisputed title to the land and/or house already owned or acquired,
as the case may be, either individually or jointly with his/her
wife/husband;
19
(v) where a subscriber has to pay in instalments for a site or a house or flat
purchased, or a flat constructed through the Development Authorities,
State Housing Board or a house building society approved by the State, he
shall be permitted to make a withdrawal as and when he is called upon to
make a payment in any number of instalm ents subject to the condition that
the total amount of the advance does not exceed 90% of the amount
standing to the credit of the subscriber in the Fund at the time of sanction
of first instalment;
(vi) if the house is to be constructed/reconstructed within the municipal limits of
a city/town or any urban estate, the subscriber should also be required to
produce attested copies of site plan along with estimates duly certified by
architect(s) and if house is to be built in rural areas, the revenue authority
will certify that the subscriber has undisputed title to the land/property and
the same falls within Lal Dora of the village. However, the subscriber will
give the estimates along with site-plan duly certified by architect or
approved building contractor or civil engineer ;
(vii) a subscriber who has been permitted to withdraw money from the Fund,
shall satisfy the sanctioning authority within a period of six months from the
date of withdrawal that the money has been utilized for the purpose for
which it was withdrawn and if he fails to do so, the whole of the sum so
withdrawn shall forthwith be repaid in lump sum and in default of such
refund, it shall be ordered by the sanctioning authority to recover the same
from his pay either in lump sum or in such number of monthly instalments,
as may be determined by the sanctioning authority:
Provided that before repayment of a withdrawal is enforced under this
sub-rule, the subscriber shall be given an opportunity to explain in writing
within thirty days of the receipt of the communication why the repayment
shall not be enforced; and if the sanctioning authority is not satisfied with
the explanation or no explanation is submitted by the subscriber within the
said period of thirty days, the sanctioning authority shall enforce the
repayment and the subscriber shall also be debarred for five years as per
provision of rule 26 for any type of withdrawal under clauses (1) to (7) of
rule 18;
(viii) for the purpose as given in clause (5) of rule 18, he
t withdrawal to the
extent of 50% at the credit of the subscriber or estimated cost, whichever is
less, shall be allowed to the subscriber after five years of the sanction of
first withdrawal;
(ix) for the purpose as given in clause (6) of rule 18, the withdrawal to the
extent of 50% at the credit of the subscriber or estimated cost, whichever is
less, shall be allowed to the subscriber after five years of service for
20
upkeep of ancestral house in which the subscriber has the specific share
and after ten years of first withdrawal under clause (viii) of this sub-rule;
(x) the subscriber shall also be allowed a fresh withdrawal for the purposes
mentioned in clauses (1) to (4) of rule 18 even if he had previously taken
withdrawal from General Provident Fund or loan from Government for the
said purposes and intends to dispose off/disposed off the said built up
house/flat/plot. The admissibility for fresh withdrawal shall be determined
on the basis of total amount at the credit of the subscriber including the
amount already withdrawn minus 10% of the amount so derived and the
amount already taken on an earlier occasion as withdrawal from the
current available balance in the General Provident Fund:
Provided that the cost of the plot and the construction of house thereon
or flat or built up house to be purchased is more than the sale proceeds of
plot/flat/built up house including the withdrawal now required. The cost
price also includes registration charges. The purchase on power of
attorney shall not be considered for this purpose;
The amount of admissibility for fresh withdrawal shall be calculated as under: ILLUSTRATION: Mr. X had already taken withdrawal from General Provident Fund
amounting to Rs. 2 lac for the purchase of built up house/flat/plot. The
present balance at the credit of the subscriber is Rs. 6 lac. Now he has
applied for fresh withdrawal amounting to Rs. 3 lac for the purchase of
another built up house/flat/plot at a cost of Rs. 6 lac after the disposal of
earlier one a t a cost of Rs. 3 lac.
(Amount in Rs.)
1. Withdrawal taken earlier
2.00 lac
6.00 lac
3. Total (1+2)
8.00 lac
4. 10% of Col. 3
0.80 lac
5.20 lac
2.00 lac
3.20 lac
Mr. X can be sanctioned upto Rs. 3,20,000/- for the purposes mentioned in clauses (i)
to (iv) of sub-rule (2).
(xi) for the purpose as given in clause (7) of rule 18, the withdrawal to the
extent of 50% at the credit of the subscriber shall be allowed for each child
after completion of five years of regular service. The withdrawal shall be
permissible only if the unemployed children including unmarried daughter
have attained the age of eighteen years;
(xii) a subscriber who has been permitted under clauses (1) to (7) of rule 18 to
21
withdraw money from the amount standing to his credit in the Fund , shall
not part with the possession of the house built or acquired or house-site
purchased with the money so withdrawn, whether by way of sale, mortgage
(other than mortgage to the Governor), gift, exchange or otherwise, without
the previous permission of the competent authority:
Provided that such permission shall not be necessary for
(a) the house or house-site being leased for any term not exceeding
three years; or
(b) its being mortgaged in favour of a Housing Board, Nationalized
Banks, the Life Insurance Corporations or any other Corporation
owned
or
controlled
by
the
State
Government
including
20. The withdrawal under clause (8) of rule 18 shall be permitted to the extent of 75%
withdrawal for
of the amount at the credit of the subscriber or the actual amount required as per
higher
education.
certificate from the concerned Institution, whichever is less, for each child for initial
admission and 50% of the amount at the credit of the subscriber or actual amount
required by the institution, whichever is less, for each child for subsequent academic
years subject to the following conditions: (i) for education outside India for academic, technical, professional or
vocational course beyond the High School stage; and for medical,
engineering and other technical or specialised courses in India beyond the
High School stage; provided that the course of study is not less than two
years duration;
(ii) the withdrawal will be admissible in respect of courses approved by
Government from time to time. The detail of approved courses is given in
Appendix B;
(iii) in case where payments are to be made on semester basis for subsequent
years, the subscriber shall be allowed withdrawal twice in a year not
exceeding of 25% of the amount standing at his credit or the estimated
expenditure involved as certified by the concerned institution, whichever is
less;
(iv) the subscriber shall utilize the withdrawal within one month and also submit
22
21.
The withdrawal under clasues (9), (10) and (11) of rule 18 shall be permitted to
the extent of 75% of the amount at the credit of the subscriber for the marriage of each
daughter or any other female relation actually dependent on the subscriber; for each
son of the subscriber and for self marriage of the subscriber subject to the following
conditions:(i)
the age of the daughter or any other female dependent should not be less
than 18 years and 21 years in the case of son. Necessary proof of age will
be required to be given by the subscriber while applying advance for
marriage of daughter/female dependent and son. The age of subscriber
shall not be less than 18 years in the case of female and 21 years in the
case of male for the purpose of self marriage;
23
22. The withdrawal for the purchase of vehicle i.e. a motor car and motor cycle or
withdrawal for
scooter or moped, under clause (12) of rule 18 shall be allowed to the extent of 50% of
purchase of
motor vehicle(s).
the amount at the credit of the subscriber or the cost of the vehicle, whichever is less,
subject to the following conditions: (i) the pay of a subscriber should be Rs. 9750/- per mensem or more as decided
by the Government from time to time in the case of withdrawal for the purchase
of motor car. There is no condition of minimum pay for withdrawal for purchase
of motorcycle or scooter or moped;
(ii)
the subscriber should have minimum 5 years regular service at his credit;
(iii) the subscriber may be sanctioned withdrawal for the purchase of motor car and
motorcycle or scooter or moped only once in service career;
(iv) the subscriber may be sanctioned withdrawal from the Fund to the extent of
difference of the cost of vehicle and the amount of loan taken from the
Government for the same purpose;
(v) the subscriber may also be allowed withdrawal from the Fund for
repaying
any loan expressly taken from the Government or Bank for the purposes
mentioned in clause (12) of rule 18;
(vi) the withdrawal in the case of Head of Department shall be sanctioned by the
next higher authority.
Conditions for
23. (1) The withdrawal under clause (13) of rule 18 shall be allowed to the
90% withdrawal
before retirement
on
superannuation.
extent of 90% of the amount at the credit of the subscriber in the Fund
without
Final payment
24. The accumulation of the subscriber in the Fund shall become finally payable in the
of accumulation.
event of his quitting service; on his retirement; on his death while in service, as per
conditions given as under: (1) ON QUITTING SERVICE(i)
Whe n a subscriber quits the service, the amount standing to his credit in
the Fund shall become payable to him.
(ii) In case a subscriber, who has been dismissed/removed from the service
and is subsequently reinstated in the service shall repay any amoun t paid
to him from the Fund along with interest thereon at the rate prescribed in
rule 12. The amount so repaid shall be credited to his account in the Fund.
24
(iii) When a subscriber quits the service from one department for taking
appointment in another department under Haryana Government, it shall
not be treated as quitting of the service.
(iv) The retrenchment of the subscriber shall amount to quitting of service.
(2) ON RETIREMENTWhen a subscriber has been retired on superannuation or otherwise or
permitted to retire, the amount standing to the credit of a subscriber shall
become payable. The Accountant General shall authorize payment of that
portion of the amount standing to the credit of a subscriber, in regard to which
there is no dispute or doubt, before fifteen days of the retirement of the
employee on superannuation and within three months in other cases, the
balance be released as soon as possible.
When a subscriber dies while in service, the amount standing to his credit
in
the
Fund
shall
become
payable
to
the
members
of
his
family/nominee(s).
(ii) When a subscriber disappears/absconds and his whereabouts are not
known, the amount standing to his credit in the Fund shall become payable
to the members of his/her family/nominee(s), after receipt of report of
police that the employee is not traceable.
(4) WHEN THE SUBSCRIBER LEAVES A FAMILY(i)
25
(7) WHEN
SUBSCRIBER
DISAPPEARS/ABSCONDS
AND
HIS
WHEREABOUTS ARE NOT KNOWNWhen any employee disappears leaving his family, the family can be paid in the
first instance the amount of General Provident Fund having regard to the
nomination by the employee after observing the following formalities: (i) the family must lodge a report with the concerned police station and obtain
a report that the employee has not been traced after all efforts made by the
police;
(ii) an Indemnity bond should be taken from the nominee/dependents of the
employee that all payments will be adjusted against the payments due to
the employee in case he appears on the scene and makes any claim;
(iii) the family shall not be allowed any payment which is facing trial for the
murder of the Government employee till th e courts decision.
Manner of
25. The payment from the Fund can be drawn by taking advance under rule 15,
payment.
withdrawals under rule 18 and final payment under rule 24 in the following manner: (1)
ADVANCEAdvance from the Fund can be obtained for the purposes mentioned in rule 15
subject to the conditions prescribed in rule 16 in Form No. P.F.-3 (Annexure
C). The competent authority shall issue a sanction in the proforma No. P.F.-7
(Annexure G) for drawal of the advance as per admissibility to the subscriber,
a copy of which shall also be endorsed to the Accountant General, Haryana.
The competent authority shall categorically mention the number of instalments
26
in which the advance is to be recovered. The amount from the Fund shall be
drawn from the Treasury/Sub-Treasury as per their jurisdiction and the same
will be disbursed to the subscriber. It shall be the responsibility of the Head of
Office to recover the advanced amount as per sanction of the advance. The
Accountant General, Haryana will deduct the withdrawal from the Fund as per
procedure followed in his office.
(2) WITHDRAWALWithdrawal from the Fund can be obtained for the purposes mentioned in rule
18 subject to the conditions prescribed in rules 19, 20, 21, 22 and 23 in Form
No. P.F.-4 (Annexure D). The subscriber shall apply to the Head of Office for
any of the intended withdrawals, in the prescribed Form in duplicate. The Head
of Office after scrutinizing the application shall forward one copy of the same
along with the supporting documents to the Head of Department, if he has not
been delegated the powers of Head of the Department as mentioned in
Annexure I to these rules. The Head of Department shall issue sanction in
Form No. P.F. -8 (Annexure H) for the withdrawal from the Fund after
satisfying the conditions and admissibility of the withdrawal, a copy of which
shall also be endorsed to the concerned Head of Office and Accountant
General, Haryana. The amount from the Fund shall be drawn by the Head of
Office from the Tr easury/Sub-Treasury as per their jurisdiction and the same
will be disbursed to the subscriber. In case the withdrawal pertains to a
subscriber working in the office of Head of Department, the withdrawal shall be
made by that office. The Accountant General , Haryana shall keep a proper
note of the sanction for the withdrawal from the Fund as per procedure
followed in his office.
(3) FINAL PAYMENT-
(i)
The Head of Office after obtaining the application Form for final payment in
application Form No. P.F.-5 (Annexure E) in duplicate from the subscriber,
shall forward the same to the Accountant General, Haryana six months in
advance from the date of his retirement. The Head of Office shall also
indicate the recovery to be effected against the advances which are still
current and the number of instalments yet to be recovered and also
indicate the withdrawal, if any, taken by the subscriber after the period
covered by the last statement of the subscribers account sent by the
Accountant General, Haryana.
verification with the ledger account, take necessary steps to issue the
authority to the Head of Office or Treasury as per option of the subscriber,
for the amount payable to him at least fifteen days before the date of
superannuation, payable on the next working day of superannuation. The
27
Treasury Officer shall allow the payment only after receipt of a copy of
authorization issued by the Accountant General meant for Treasury Office.
(ii) In the case of death of the subscriber during service, the Head of Office
shall get the application in Form No. P.F. -6 (Annexure F) for final payment
of accumulation in Fund from the family members/nominee(s) of the
subscriber for submission to the Accountant General immediately for
initiation of action. The payment in the case of minor(s) shall be made
through legal guardian, if the minor has no natural guardian alive. The
other pre -requisites/formalities as mentioned in clause (i) of this sub-rule
shall be completed and authorizati on be issued accordingly.
(iii) If the person to whom, under these rules, any amount is to be paid is a
lunatic for whose estate a Manager has been appointed in this behalf
under the Indian Lunacy Act, 1912 (Act IV of 1912), the payment shall be
made to such Manager and not to the lunatic:
Provided that where no Manager has been appointed and the
person to whom the sum is payable is certified by a Magistrate to be a
lunatic, the payment shall under the orders of the Collector be made in
term s of sub-section (1) of section 95 of the Indian Lunacy Act, 1912 (Act
IV of 1912), to the person having charge of such lunatic and the
Accountant General shall pay only the amount which he thinks fit to the
person having charge of the lunatic, if any, or such part thereof, as he
thinks fit, shall be paid to him for maintenance.
(iv) Payments of the amount withdrawn shall be made in India only. The
persons to whom the amounts are payable shall make their own
arrangements to receive the payment in Indi a.
Misutilization of
advance/
withdrawal.
26. Notwithstanding anything contained in these rules, if the sanctioning authority has
reason to doubt the money drawn as an advance or withdrawal from the Fund under
rule15 or 18 has been utilized for a purpose other than that for which sanction was given
to the drawal of the money, he shall communicate to the subscriber the reasons for his
doubt and require him to explain in writing and within thirty days of the receipt of such
communication by him whether the advance or withdrawal has been utilized for the
purpose for which sanction was given to the drawal of the money. If the sanctioning
authority is not satisfied with the explanation furnished by the subscriber within the said
period of thirty days, the sanctioning authority shall direct the subscriber to repay the
amount in question to the Fund forthwith, or, in default, order the amount to be
recovered by deduction in lump sum from the pay of the subscriber even if he be on
leave. If, however, the total amount to be repaid be more than half the subscribers pay,
recoveries shall be made in monthly instalments, as may be determined by sanctioning
rd
authority not exceeding 1/3 of his pay . The subscriber shall also be debarred, for a
28
period of two years for taking any advance, and, for a period of five years for withdrawal
from the Fund.
Maintenance of
General
Provident Fund
accounts in the
27. (1) All sums paid into the Fund under these rules shall be credited in the books of
Government to an account named The General Provident Fund. Sums of which
payment has not been taken within six months after they become payable under these
office of
rules, shall be transferred to Deposits at the end of the year and treated under the
Accountant
General.
(2) When paying a subscription in India, either by deduction from pay or in cash, a
subscriber shall quote the number of his account in the Fund, which shall be
communicated to him by the Accountant General. Any change in the number shall
similarly be communicated to the subscriber by the Accountant General.
(3) The Accountant General shall, if required by a subscriber, once, but not more
than once, in a year inform the subscriber of the total amount standing to his credit in
the Fund at the end of the last month for which his account has been written up.
Issuance of
annual General
Provident Fund
statement.
st
28. (1) As soon as possible, after the 31 March of each year, the Accountant General
shall send to each subscriber a statement of his account in the Fund showing the
opening balance as on the 1st April of the year, the total amount credited or debited
st
during the year, the total amount of interest credited as on the 31 March of the year
and the closing balance on that date. The Accountant General shall attach to the
statement of accounts the date of birth of the employee concerned, if available in his
office and an enquiry whether the subscriber: (i)
(ii) has acquired a family in cases where the subscriber has made no
nomination in favour of a member of his family under the first proviso to
sub-rule (1) of rule 7.
(2) Subscribers should satisfy themselves as to the correctness of the annual
statement and errors should be brought to the notice of the Accountant General within
three months from the date of the receipt of the statement.
Delegation.
29. The Heads of Departments may re-delegate the powers delegated to them for
sanctioning advances/withdrawals under these rules, on their own responsibility and
subject to such restrictions, as they may like to impose, to any officer working at their
headquarter /district / any other office(s).
Relaxation of
30. When it is felt that the operation of any of these rules causes or is likely to cause
rules.
Interpretation.
31. If any question arises relating to the interpretation of these rules, it shall be referred
to the Finance Department, Haryana whose decision thereon shall be final.
29
Repeal and
32. The Punjab General Provident Fund Rules 1936, are hereby repealed. Anything
saving.
done or any action taken under rules so repealed, shall be deemed to have been done
or taken under the corresponding provisions of these rules.
30
ANNEXURE A
F O R M NO. PF-1
(see rule 6)
APPLICATION FOR ALLOTMENT OF GENERAL PROVIDENT FUND ACCOUNT NUMBER
(To be submitted in triplicate)
Name of
applicant &
Father/Husband
name
Date of
birth/Date
of joining
regular
service
Designation
and Official
address
Nature of post
held
(i) On probation
(ii Temporary
(iii Permanent
Existing
Scale and
Basic pay
per
mensem
Rate of
subscription
per mensem
Whether
the
applicant
has a
family or
not?
Account
number to be
allotted by
Accountant
General
Place_______________
Date___________20
Signature of Applicant
(Signature)
Head of Office
(Signature)
Accountant General, Haryana.
31
ANNEXURE B
F O R M NO. PF-2
(see rule 7)
FORM OF NOMINATION
Account No.-----------------I,__________________hereby nominate the person(s) mentioned below who is/are
member(s)/non-member(s) of my family as defined in rule 7 of the Haryana General Provident Fund
Rules to receive the amount that may stand to my credit in the Fund as indicated below, in the event of
my death before that amount has become payable or having become payable has not been paid:
Name and
address of the
nominee(s)
Relationship
with the
subscriber
Age of the
nominee(s)
Share
payable to
each nominee
Contingencies
on the
happening of
which the
nomination
shall become
invalid
If the nominee
is not a
member of the
family as
provided in rule
3, indicate the
reasons
7
Signature
1.
2.
32
NOTE:
(1) The form of nomination shall be filled in triplicate. Two copies will be sent to Accountant General,
Haryana, who will return one copy duly accepted and signed to the Head of Office for office record.
(2) In column 4, if only one person is nominated, the words in full should be written against the
nominee. If more than one person is nominated, the share payable to each nominee to cover the whole
amount of the Fund shall be specified.
Dated_______________
(Signature)
Head of Office
(Signature)
ACCOUNTANT GENERAL,
HARYANA.
33
ANNEXURE C
F O R M NO. PF 3
(see rules 15 to 17)
APPLICATION FOR ADVANCE FROM GENERAL PROVIDENT FUND
Department/Office_____________________
1. Name of the Subscriber:
2. Designation:
3. Account number (complete):
4. Existing Scale of pay:
5. Basic pay including Dearness Pay, Personal Pay,
Special Pay, if any, in the existing scale :
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs____________________
Date of Drawal
Amount
1.
2.
3.
14. Whether full recovery has been made of the
previous advance:
34
Balance
of
advance
Certified that I have utilized the advance(s) taken from my General Provident Fund
earlier for the purpose for which the advance(s) was/were sanctioned and I have already
submitted the utilization certificate to the Head of Office as required under rule 16.
2.
Certified that the person for whose ceremony/education etc. the advance has been
Certified that the information given in this application is true and correct and nothing
has been concealed or mis-stated therein. I am aware that in case of any concealment or misstatement of facts, I will be debarred from taking any advance(s) from my General Provident
Fund Account for a period of two years.
Dated___________
35
ANNEXURE D
F O R M NO. PF -4
(see rules 18 to 23 )
APPLICATION FOR WITHDRAWAL FROM GENERAL PROVIDENT FUND
PART I
Department_________________________
Head of Office_______________________
1. Name of the Subscriber:
2. Designation:
3. Account number (complete) :
4. Existing Scale of pay:
5. Basic pay including Dearness Pay, Personal Pay,
Special Pay, if any, in the existing scale :
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs_______________
Sanction Number
and Date
Amount
1.
2.
3.
36
NOTE: All withdrawals taken for purchase of plot, purchase of house, construction, addition
and alteration, repair of house and repayment of loans taken for these purposes should be
treated as same purpose. All withdrawals taken for purchase of motor cycle, scooter, and
moped should be treated as same purpose and withdrawal for motor car can be obtained
separately subject to conditions mentioned in rule 22.
13. Additional information be given in the relevant
(Part- ___attached)
Certified that I have utilized the withdrawal(s) taken from my General Provident Fund
earlier for the purpose for which the withdrawal(s) was/were sanctioned. I have already
submitted the utilization certificate to the Head of Office as required under rules 19/20/21/22.
2.
Certified that the person for whose ceremony/education etc. the advance has been
Certified that the information given in this application is true and correct and nothing
has been concealed or mis-stated therein. I am aware that in case of any concealment or misstatement of facts, I will be debarred from taking any withdrawal(s) from my General Provident
Fund Account for a period of five years.
(Signature of applicant)
Designation :__________
Dated:____________
Office:______________.
The subscriber is entitled to the withdrawal being applied for under the rule 18; or
the subscriber is not entitled to the withdrawal applied for and has requested for
relaxation in rules on the following counts:
(i)
(ii)
(iii)
(Signature of the Head of office with Seal)
37
ANNEXURE D
F O R M NO. PF -4
P A R T - II
If the application is for seeking withdrawal for acquisition of a plot and construction of house
thereon/acquisition of flat or house/construction of house, the following additional information
be provided:
Serial
Subject
Number
1.
Purpose:
2.
3.
4.
5.
6.
7.
Particulars
(i)
(ii)
(iii)
(iv)
(v)
Yes / No
(i)
(ii)
(iii)
(Signature of applicant)
Designation_______________
Office ____________________
38
ANNEXURE D
F O R M NO. PF -4
P A R T III
(withdrawal for marriage ceremony)
Serial
Subject
Particulars
Number
1.
Marriage
of
Self/Son/Daughter/
dependent Sister
2.
Name of the dependent for whose
marriage advance is applied
3.
Date of birth of the dependent
4.
Has any withdrawal been taken earlier
for marriage? If yes, the amount of
withdrawal taken with detail:
5.
Amount of withdrawal being applied for
6.
Date of marriage ceremony
(Signature of applicant)
Designation____________________
Office _________________________
39
ANNEXURE D
F O R M NO. PF -4
P A R T IV
(withdrawal for higher education o f children)
Serial
Subject
Particulars
Number
1.
Withdrawal is being applied for Son/Daughter
higher education of: 2.
Name of the Child
3.
Details of the Course of Study
4.
Name of the Institute of Study
5.
Evidence of Admission
6.
Evidence of fees to be supported
to justify the advance
7.
Details of withdrawals taken (i)
earlier for the purpose:
(ii)
(iii)
(Signature of applicant)
Designation _________________
Office ______________________
40
ANNEXURE D
F O R M NO. PF -4
P A R T V
(withdrawal for purchase of motor vehicle(s))
Serial
Subject
Particulars
Number
1.
Withdrawal is being applied for
motor vehicle i.e. motor car, motor
cycle, scooter or moped
2.
Particulars of withdrawal or loan Amount
taken previously, if any.
Date of drawal
withdrawal or Loan
3.
Cost of vehicle (proforma invoice
to be attached)
4.
Amount required for purchase of
vehicle
(Signature of applicant)
Designation _________________
Office ______________________
41
ANNEXURE E
FORM NO. PF - 5
(see rule 24)
APPLICATION FOR FINAL PAYMENT/TRANSFER TO CORPORATE BODIES/OTHER
GOVERNMENTS
To
The Accountant General,
Haryana, Chandigarh.
(Through the Head of office)
Sir,
I am to retire/have retired/have been discharged/dismissed/have been permanently
transferred to________/have resigned finally from Government service/have resigned service
under ________________ Government to take up appointment with______________and my
resignation has been accepted with effect from_______________forenoon/afternoon. I joined
service with_______________on_______________ forenoon/afternoon.
2.
3.
the______________Treasury/Sub -Treasury.
Particulars
of
my
personal
marks
of
identification, left hand thumb and finger impressions (in the case of illiterate subscribers) and
specimen signature (in the case of literate subscribers) in duplicate, duly attested by a
Gazetted Officer of the Government, are enclosed.
4.
I request that the entire amount at my credit with interest due under the rules may be
(Signature)
(To be specified)
Name:
Address:
(FOR USE BY HEAD OF OFFICE)
Sh./Ms
_____________________________
has
finally
retired/has
been
42
resigned
finally
from
Government
service/has
resigned
service
his/her
resignation
has
been
accepted
with
effect
The last fund deduction was made from his/her pay in the Office Bill No___________
Certified
that
he/she
had
taken
the
following
advances
in
respect
of
the
twelve
months
immediately
preceding
the
date
of
his/her
quitting
service/proceeding on leave preparatory to retirement or thereafter are also indicated below Serial
Amount of
Place of encashment
Number
Advances/Withdrawals
Voucher Number
and Date
1.
2.
3.
4.
5.
Certified that he/she has not resigned from Government service with prior permission
Certified
that
the
subscriber/claimant
submitted
the
application
on______Date______Month_______Year.
43
ANNEXURE F
F O R M No. PF - 6
(see rule 24)
APPLICATION FOR FINAL PAYMENT TO THE NOMINEES OR ANY OTHER CLAIMANTS
WHERE NO NOMINATION SUBSISTS
To
The Accountant General,
Haryana, Chandigarh.
(Through the Head of office)
Sir,
It is requested that arrangements may kindly be made for the payment of the
accumulations in the General Provident Fund Account of Sh./Ms______________________
_______________. The necessary particulars required in this connection are given below: 1. Name of the Government employee :
2. Date of birth :
3. Post held by the Government employee :
4. Date of death :
5. Proof of death in the form of a death certificate :
(issued by the municipal authorities, etc.)
6. General Provident Fund Account Number of subscriber (Complete) :
7. Amount at the credit of the subscriber at
the time of his death, if known :
8. Details of the nominees alive on the date of
death of the subscriber, if a nomination
subsists:
Name of the
Nominee
Relationship with
the subscriber
Share of the
nominee
Remarks
1___________________
________ ___________
__________________ _____________
2___________________
___________________
__________________ _____________
3___________________
___________________
__________________ _____________
44
Name of the
Nominee
1______________
Relationship with
the subscribe r
___________________
Remarks
_____________
2______________
___________________
__________________
_____________
3______________
___________________
__________________
_____________
Relationship with
the subscriber
___________________
Remarks
_____________
2______________
___________________
__________________
_____________
3______________
___________________
__________________
_____________
Relationship with
the subscriber
___________________
Address
Remarks
__________________
_____________
2______________
___________________
__________________
_____________
3______________
___________________
__________________
_____________
45
(Signature of claimant)
(Full Name and Address)
Amount of
Number
Advances/Withdrawals
Place of encashment
Voucher Number
and Date
1.
2.
3.
4.
6.
Certified that the claimant submitted the application on
_______date______month_______year.
46
ANNEXURE G
F O R M NO. PF - 7
SANCTION ORDER FOR ADVANCE
(see rule 15)
Sanction is hereby accorded under rule_____of Haryana General Provident Fund
Rules for the gran t of an advance of Rs_______________ (Rupees__________________
________________only) to Shri/Ms____________________from his/her General Provident
Fund Account Number____________to enable him/her to defray charges on account
of____________________.
2.
is detailed below: (i) Balance as per General Provident Fund Statement for the year___________ Rs.
(ii) Subsequent deposits
Rs.
Rs.
Rs.
Rs.
(Name)
Dated
Endst. No.
Head of Office
Dated
47
ANNEXURE H
F O R M NO. PF - 8
SANCTION ORDER FOR WITHDRAWAL
(see rule 18)
Sanction is hereby accorded under rule _______________of the Haryana General
Provident Fund Rules to Sh/Ms ____________________(here enter the name and
designation) for withdrawal of an amount of Rs ________________________ (Rupees______
_____________ __________only) from his / her General Provident Fund Account
No_______________to
enable
him/her
to
meet
expenditure
in
connection
with__________________________.
2.
The amount of withdrawal is within the limits as prescribed in the conditions meant for
this withdrawal.
3.
The balance at the credit of Shri/Ms. _____________________ as on the date of
sanction is detailed below: (i) Balance as per General Provident Fund statement for the year____
Rs.
Rs.
Rs.
Rs.
Rs.
Dated
Endst. No._________________________
(Name)
Head of Department
Dated ____________
48
Annexure I
[see rules 2 (iv), 15 and 18]
List of authorities competent to sanction Advance/Withdrawal
Serial
Number
01.
Rule
Nature of power
To sanction advance for:-
15(1)
15(2)
15(3)
15(4)
15(5)
02.
15(6)
03.
To whom
delegated
Head of
Office
illness, confinement or
disability
higher education
obligatory expenses
legal proceedings in court
of law
defence in departmental
inquiry
To sanction advance for:- Head of
Office
purchase of house hold
item(s)
04.
18(5)
18(6)
18(7)
Building or acquisition of
house/flat/plot
from
Government agency.
acquisition
of
house/flat/plot from open
market
repaying of loan for
house/ flat
purchase of house site
To sanction withdrawal Head of
for :Department
additions or alternations
in house/flat
upkeep
of
ancestral
house
acquiring commercial/
industrial establishment
or establishing business
for settlement of
unemployed children.
Extent of power
Six months pay or 50% of credit
in General Provident Fund
account whichever is less and
further subject to the conditions
laid in rule 16.
49
05.
06.
07.
18(12)
08.
18(13)
daughters marriage or
female relatives marriage
sons marriage
Self marriage
To sanction withdrawal Head of
for :Department
purchase
of
vehicle(s)
To
sanction
withdrawal
retirement
superannuation
motor
90% Head of
before Department
on
Note 1 : The Head of Departments may re-delegate any of the powers delegated to them in
the above table, in writing, on their sole responsibility and further subject to such restrictions
and conditions as they may like to impose, to any officer working under them at their
headquarter/ District / any other office(s). The copies of re-delegation shall be endorsed to the
concerned Administrative Department and Accountant General, Haryana,
Note 2 : The following officers shall exercise the powers of Heads of Departments so far as
these rules are concerned in respect of officers/officials working under them and
subordinate establishment under their control :(i)
Commissioner(s) of Division(s).
50
(ii)
(iii)
(iv)
Conservator of Forest(s).
(v)
(vi)
(vii)
(viii)
(ix)
Sub-Divisional Officers (Civil) in the Sub -Division of the Civil Department and
City Magistrate at Headquarters of the District.
Note 3 :
The
sanctioning
authorities
shall
send
consolidated
list
of
quarterly
number, amount and purpose for verifying the actual debit of advance/withdrawal to the
concerned General Provident Fund account of the subscriber. The Heads of the Departments
will consolidate the advance/withdrawal sanctioned by the subordinate offices including
advances/withdrawals sanctioned at Headquarter(s) and the same shall be reconciled with the
Accountant General, Haryana.
Note 5 :
The subscriber, who has submitted the application for final withdrawal and the
51
ANNEXURE J
(see rule 12)
Example of an Interest calculation on General Provident Fund accumulation for
the year 2003 -04 from the following data: Serial
Particulars
Amount
Number
1.
Rs. 2,25,980/-
2.
Monthly Subscription
Rs.
3,000/- p.m.
3.
Rs.
2,214/-
4.
25,000/-
5.
Rs.
3,035/-
6.
Rs.
30,000/-
7.
8% p.a.
Solution
Paid
month
Subscription
Recovery
of
Advance
Total
Drawal
Balance
Monthly product
04/2003
3000
---
3000
---
3000
3000x12 =36000
05/2003
3000
---
3000
---
3000
3000x11=33000
06/2003
3000+2214
---
5214
---
5214
5214x10=52140
07/2003
3000
---
3000
---
3000
3000x9=27000
08/2003
3000
---
3000
---
3000
3000x8=24000
09/2003
3000
---
3000
---
3000
3000x7=21000
10/2003
3000
---
3000
---
3000
3000x6=18000
11/2003
3000
---
3000
---
3000
3000x5=15000
12/2003
3000
---
3000
25000
(-)22000
(-)22000x4 =(-)88000
01/2004
3000
1000
4000
---
4000
4000x3=12000
02/2004
3000+3035
1000
7035
---
7035
7035x2=14070
03/2004
3000
1000
4000
30,000
(-)26000
(-)26000x1=(-)26000
138210
52
Annual Product
(1) Opening Balance
Rs. 2,25,980.00
Rs. 11,517.50
Total (1 + 2)
Rs. 2,37,497.50
Rs.
19,000.00
53
APPENDIX -A
[see rule 3 (2)]
THE PROVIDENT FUNDS ACT 1925
AN ACT TO AMEND AND CONSOLIDATE THE LAW RELATING TO GOVERNMENT AND
OTHER PROVIDENT FUNDS.
Whereas it is expedient to amend and consolidate the law relating to Government and
other Provident Fund, it is hereby enacted as follows: 1.
Short title, extent and commencement: - (1) This Act may be called the Provident
It extends to the whole of India except the State of Jammu and Kashmir.
(3)
It shall come into force on such date as the Central Government may, by
notification in the Official Gazette, appoint.
2. Definitions. - In this Act, unless there is anything repugnant in the subject or context, (a)
(b)
(c)
54
(d)
(e)
(f)
(ii)
(g)
(2)
Any sum standing to the credit of any subscriber to, or depositor in, any such
Fund at the time of his decease and payable under the rules of the Fund to any
dependent of the subscriber or depositor, or to such person as may be
55
When under the rules of any Government or Railway Provident Fund the sum
standing to the credit of any subscriber or depositor, or the balance thereof
after the making of any deduction authorized by this Act, has become payable,
the officer whose duty it is to make the payment shall pay the sum or balance,
as the case may be, to the subscriber or depositor, or, if he is dead, shall
(a)
(b)
if the whole sum or balance, as the case may be, does not exceed five
thousand rupees, pay the same, or any part thereof, which is not
payable under clause (a) to any person nominated to receive it under
the rules of the Fund, or, if no person is so nominated, to any person
appearing to him to be otherwise entitled to receive it; or
(c)
in the case of any sum or balance, or any part thereof, which is not
payable to any person under clause (a) or clause (b) pay the same,
(i)
(ii)
56
Provided that, where the whole or any part of any sum standing to the credit of
the subscriber or depositor has been assigned to any other person before the
commencement of this Act, and notice in writing, of the assignment has been received
by the officer from the assignee, the officer shall, after making any deduction
authorized by this Act, and any payment due under clause (a) to or on behalf of the
widow or children of the subscriber or depositor
(i)
(ii)
(2)
5. Rights of nominees.
(1)
Notwithstanding anything contained in any law for the time being in force or in
any disposition, whether testamentary or otherwise, by a subscriber to, or
depositor in, a Government or Railway Provident Fund of the sum standing to
his credit in the Fund, or of any part thereof, where any nomination, duly made
in accordance with the rules of the Fund, purports to confer upon any person
the right to receive the whole or any part of such sum on the death of the
subscriber or depositor occurring before the sum has become payable or
before the sum, having become payable, has been paid, the said person shall,
on the death as aforesaid of the subscriber or depositor, become entitled, to
the exclusion of all other persons, to receive such sum or part thereof, as the
case may be, unless
(a)
(b)
57
Notwithstanding anything contained in the Indian Succession Act, 1925 or the Bombay
Regulation VIII of 1827 , any person, who becomes entitled as aforesaid, may be
granted a certificate under that Act or that Regulation, as the case may be, entitling
him to receive payment of such sum or part, and such certificate shall not be deemed
to be invalidated or superseded by any grant to any other person of probate or letters
of administration to the estate of the deceased.
(3)
The provisions of this section as amended by sub -section (1) of section 2 of the
Provident Funds (Amendment) Act, 1946 also shall apply to all such nominations
made before the date of the commencement of that Act:
Provided that the provisions of this section as so amended shall not operate to
affect any case, in which before the said date any sum has been paid, or has under
the rules of the Fund become payable in pursuance of any nomination duly made in
accordance with those rules.
6. Power to make deductions. When the sum standing to the credit of any subscriber or
depositor in any Government or Railway Provident Fund which is a Contributory Provident
Fund becomes payable, there may, if the authority specified in this behalf in the rules of the
Fund so directs, be deducted therefrom and to Government or the Railway administration, as
the case may be
(a)
(b)
where the subscriber or depositor has been dismissed from his employment for
any reasons specified in this behalf in the rules of the Funds, or where he has
resigned such employment within five years of the commencement thereof, the
whole or any part of the amount of any such contributions, interest and
increment.
58
(b)
a directorship of a company;
(ii)
(iii)
(B)
59
(2)
contributions made to his credit in a Contributory Provident Fund in any case where he
takes up commercial employment at any time before the expiry of two years from the
date of his retirement without the prior permission of the Central Government.
EXPLANATION 1.- For the purposes of this sub-section and sub -section (7), date of
retirement in relation to a Central Government officer re -employed after retirement without
any break either in the same or any other class I post under the Central Government or any
other equivalent post under a State Government, shall mean the date on which such Central
Government Officer finally ceases to be re -employed in Government service.
EXPLANATION 2.- A Central Government officer permitted by the Central Government to
take up a particular commercial employment during his leave preparatory to retirement shall
be deemed, for the purposes of this sub-section, to have obtained prior permission of the
Central Government for his continuance in such employment after retirement.
(3)
officer for taking up any commercial employment, the Cen tral Government shall have regard
to the following factors, namely: (a)
(b)
(c)
whether the officer while in service had any such dealing with the
employer under whom he proposes to seek employment as might afford a
reasonable basis for the suspicion that such officer had shown favour to
such employer;
(d)
60
(5)
under sub-section (3), the Central Government does not refuse to grant the permission
applied for or does not communicate ht e refusal to the applicant, the Central Government
shall be deemed to have granted the permission applied for.
(6)
Where the Central Government grants the permission applied, for subject to
any conditions or refuses such permission, the applicant may, within thirty days of the receipt
of the orders of the Central Government to that effect, make a representation against any
such condition or refusal and the Central Government may make such orders thereon as it
deems fit;
Provided that no order other than an order cancelling such condition or granting such
permission without any conditions shall be made under this sub-section without giving the
person making the representation an opportunity to show cause against the order proposed to
be made.
(7)
time before the expiry of two years from the date of his retirement without the prior permission
of the Central Government or commits a breach of any condition subject to which permission
to take up any commercial employment has been granted to him under this section, it shall be
competent for the Central Government to declare by order in writing and for reasons to be
recorded therein that he shall not be entitled to such part of the Government contributions
made in relation to such officer as may be specified in the order and if he has received
payment thereof, to direct that he shall refund to the Central Government an amount
equivalent to such part of the Government contributions:
Provided that no such order shall be made without giving the officer concerned an
opportunity of showing cause against such declaration or direction:
Provided further that in making any order under this sub-section, the Central
Government shall have regard to the following factors, namely:
(i)
(ii)
the nature of, and the emoluments from, the commercial employment taken up by
the officer concerned;
(iii)
(8) Any amount required to be refunded by an order under sub-section (7) may, if it is not
refunded within the prescribed period, be recovered as arrears of land revenue.
(9) Every order passed by the Central Government under this section shall be
communicated to the officer concerned.
61
(10)
The provisions of this section shall have effect notwithstanding anything to the
contrary contained in any other provision of this Act or the rules applicable to any contributory
provident fund.
(11) Every rule made by the Central Government under this section shall be laid, as
soon as may be after it is made, before each House of Parliament, while it is in session, for a
total period of thirty days which may be comprised in one session or in two or more
successive sessions, and if, before the expiry of the session immediately following the
session, or the successive sessions aforesaid, both Houses agree in making any modification
in the rule or both Houses agree that the rule should not be made, the rule shall thereafter
have effect only in such modified form or be of no effect, as the case may be; so, however,
that any such modification or annulment shall be without prejudice to the validity of anything
previously done under that rule.
7.
Protection for acts done in good faith No suit or other legal proceeding shall lie
against any person in respect of anything which is in good faith done or intended to be done
under this Act.
8.
Power to apply the Act to the Provident Fund (1) The appropriate Government
may, by notification in the Official Gazette, direct that the provisions of this Act exception
section 6-A shall apply to any Provident Fund established for the benefit of its employees by
any local authority within the meaning of the Local Authority Loans Act, 1914, and on the
making of such declarations, this Act shall apply accordingly, as if such Provident Fund were a
Government Provident Fund and such local authority were the Government.
(2)
that the provisions of this Act (except section 6-A) shall apply to any Provident Fund
established for the benefit of the employees of any of the institutions specified in the
Schedule, or of any group of such institutions and, on the making of such declaration, this Act
shall apply accordingly, as if such Provident Fund were a Government Provident Fund and the
authority having custody of the Fund were the Government:
Provided that section 6 shall apply as if the authority making the contributions referred
to in that section were the Government.
(3)
the Schedule the name of any public institution it may deed fit, and any such addition shall
take effect as if it had been made by this Act.
(4)
62
money belonging to any estate for the purpose of the administration of which the Regimental
Debts Act, 1893, applies.
10.
Repeals.- [Repealed by the Repealing Act, 1927(12 of 1927), S.2 and Sch.]
THE SCHEDULE
(Not added)
63
APPENDIX -B
[see rule 16(9)]
List of approved courses as mentioned in rule-21
Serial Number
1.
Engineering,
Mechanical
Telecommunication/Radio
Engineering,
Engineering,
Electrical
Metallurgy,
Engineering,
Automobile
Engineering,
Mechanical
Telecommunication/Radio
Engineering,
Engineering,
Electrical
Metallurgy,
Engineering,
Automobile
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
64
16.
17.
18.
19.
20.
21.
22.
The course or pre -sea training imparted on the Training Ship Rajendra to
prospective paginating officers on merchantships.
23.
Bhaskar Chatterjee
Financial Commissioner and Principal Secretary
to Government, Haryana, Finance Department.
Endst. No. 4/4(2)2003-2FR
2.
(B.B.Kaushik)
Deputy Secretary Finance,
for Financial Commissioner and Principal Secretary
to Government Haryana, Finance Department.
Endst. No. 4/4(2)2003-2FR
A copy is forwarded to the Accountant General (A&E), Haryana, Chandigarh for information
and necessary action with reference to his letter No.Fds.I/AS-9/05-06/668, dated 25.11.2005.
(B.B.Kaushik)
Deputy Secretary Finance,
for Financial Commissioner and Principal Secretary
to Government Haryana, Finance Department.
.
65
A copy, alongwith an attested copy, is forwarded to the Controller, Printing & Stationery,
Haryana for information and necessar y action.
2
He is requested that this notification be got printed in the Haryana Government Gezette and 500
spare copies be supplied to Government for record.
(B.B.Kaushik)
Deputy Secretary Finance,
for Financial Commissioner and Principal Secretary
to Government Haryana, Finance Department.
(B.B.Kaushik)
Deputy Secretary Finance,
for Financial Commissioner and Principal Secretary
to Government Haryana, Finance Department.
To
1. All the Financial Commissioners and Principal Secretaries to Govt. Haryana.
2. All Administrative Secretaries to Govt. Haryana.
U.O.No. 4/4(2)2003-2FR
66