POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

The Student Handbook

2007

This document is for information purposes only. Unauthorized reproduction in any form is strictly prohibited

SECTION 1
GENERAL DIRECTIVES
1.1

Every PUP student is an extension and a reflection of the University. Hence,

whether on or off campus, he/she is expected to be a model of the highest norms
of behavior befitting a true scholar, a future professional, and a respectable
citizen.

1.2

He/she is expected to know the philosophy, vision and mission of the University,
the meaning of its logo, and the Imno ng PUP.
1.2.1

The PUP Philosophy

As a state University, the PUP believes that education is an
instrument for the development of the citizenry and for the
enhancement of nation building. It believes that the meaningful
growth and transformation of the country are best achieved in an
atmosphere of brotherhood, peace, freedom, justice and a
nationalist-oriented education imbued with the spirit of humanist
internationalism.

1.2.2

Vision
The Polytechnic University of the Philippines envisions itself as a
pre-eminent national and international leader in higher education
and an innovative global powerhouse of quality and relevant
education, dedicated to educating tomorrows leaders and scholars
through the highest quality learning experiences and growth in
instruction, research and service to our country and the
international community.
10-Point Vision Towards a Total University
1.
2.
3.
4.
5.
6.

Foster high quality campus environment;

Strategize and institutionalize income
Strengthen research, publications and creative works;
Model quality management and fiscal responsibility;
Improves sense of community involvement and linkages;
Institutionalize principles of academic freedom and
responsibility;
7. Promote
academic
excellence
in
student/faculty
performance nationally and internationally;
8. Nurture and enrich cultural heritage;
9. Integrated Information and Communication Technology (ICT)
with instruction, research, service and production; and

10. Evolve wholesome living and working environment for

faculty, employees and students.

1.2.3 Mission
The mission of PUP in the 21st century is to provide the highest
quality of comprehensive and global education and community
services accessible to all students, Filipinos and foreigners alike.
It shall offer high quality undergraduate and graduate programs that
are responsive to the changing needs of the students to enable
them to lead productive and meaningful lives.
PUP shall maintain its traditional mission based on its
founding philosophy and at the same time propose additional
changes that will greatly enhance the realization of this mission in
the context of global society. Therefore, on the strength of the PUP
Philosophy, the University commits itself to:
1. Democratize access to educational opportunities;
2. Promote science and technology consciousness and develop
relevant expertise and competence among all members of the
academic stressing their importance in building a truly
independent and sovereign Philippines;
3. Emphasize the unrestrained and unremitting search for truth
and its defense, as well as the advancement of moral and
spiritual values;
4. Promote awareness of our beneficial and relevant cultural
heritage;
5. Develop in the students and the faculty the values of selfdiscipline, love of country and social consciousness and the
need to defend human rights;
6. Provide its students and faculty with a liberal-arts based
education essential to a broader understanding and
appreciation of life and to the total development of the
individual;
7. Make the students and the faculty aware of technological, social
as well as political and economic problems and encourage them
to contribute to the realization of nationalist industrialization and
economic development of the country;

8. Use and propagate the National Language and other Philippine

languages, and develop proficiency in English and other foreign
languages required by the students field of specialization;
9. Promote intellectual leadership and sustain a humane and
technologically advanced academic community where people of
diverse ideologies work and learn together to attain academic
research excellence in a continually changing world; and
10. Build learning community in touch with the main currents of
political, economic and cultural life throughout the world; a
community enriched by the presence of a significant number of
international students; and a community supported by new
technologies and facilities for active participation in the creation
and use of information and knowledge on global scale.
1.2.4 Strategies
To fulfill the foregoing commitments, the University shall:
1. Broaden opportunities for the intellectually qualified or
scientifically inclined through school fees within the reach of
even the socio-economically disadvantage students;
2. Strive to promote the welfare of its members through
improvement of salary levels, security of tenure and through
scholarships, training and development programs, better
working conditions, as well as the rational use of time and
resources;
3. Undertake vigorous efforts toward institutional linkages,
particularly in the areas of common concern like training and
retaining , equipment and audio-visual use, etc.;
4. Formulate and implement new and relevant curricular activities
with carefully planned co-curricular ones;
5. Place emphasis on the need to improve indigenous Philippine
science, technology and research; and
6. Stress, above all, continued and regular improvement of the
content and quality of PUP education, together with orienting
course offering toward Filipino manpower requirements and
entrepreneurial needs.

1.2.5 Core Values

1.2.6

P
U
P

Prosperity
Unity
Pro-people

L
E
A
D
I
N
G

Loyalty to God and Country

Empowerment
Accountability
Dignity and Dedication
Integrity
Nobility
Generosity

E
D
G
E

Excellence
Discipline
Good Governance
Effectiveness and Efficiency

Q
U
A
L
I
T
Y

Quality
Understanding and Goodwill
Action-Oriented
Leadership
Innovativeness and Ingenuity
Truthfulness
Youthfulness

PUP Logo: Its Meaning

The star in the logo stands for the perfection of the human person,
as well as the search for truth, while the five concentric circles
depict infinite wisdom. Both the five-pointed star and the five

concentric circles stand for quintessence, the highest form of

quality or the most perfect example of creation.
The star is golden yellow not only because this is a stars natural
color but also because, together with the dark maroon as the
background, they constitute the natural colors of our school.
The five concentric circles are white which symbolizes purity.

1.2.7 Imno ng PUP

Every PUPian must learn by heart and sing with fervor the hymn of
his/her school given below:
IMNO NG PUP
(Kumposisyon nina S. Calabig, S. Roldan, at R. Amaranto)
Sintang Paaralan, tanglaw ka ng bayan
Pandayan ng isip ng kabataan
Kami ay dumating na salat sa yaman
Hanap na dunong ay iyong alay.
Ang layunin mong makatao
Dinarangal ang Pilipino
Ang iyong aral, diwa, adhikang taglay
PUP, aming gabay
Paaralang dakila
PUP, pinagpala.
Gagamitin ang karunungan
Mula sa iyo, para sa bayan.
Ang iyong aral, diwa, adhikang taglay
PUP, aming gabay
Paaralang dakila
PUP, pinagpala.

1.3

He/She shall observe and respect the laws of the land, the standards of
organized society, and the code of conduct, rules and regulations of the
University.

1.4

He/She shall observe the guidelines on the use of official identification (ID and
Registration Cards.
1.4.1

Upon admission into the University, every PUP student is issued an

official ID card because this has many advantages for him/her and

for the school. He/She must have this card validated at the start of
every term.

1.5

1.4.2

He/She must always bring his/her ID and current registration card

to school.

1.4.3

He/She must wear his/her ID conspicuously at all times while inside

the campus.

1.4.4

A student proven to have violated the foregoing rules shall be

subject to disciplinary measures specified in Section 17.2.1

1.4.5

A student who has forgotten to bring his/her ID shall present at the

Security Post his/her current registration card that bears his/her
picture.

1.4.6

A student who fails to bring both his/her ID and registration card

shall be subjected to disciplinary measures specified in Section
17.2.1.

1.4.7

A student who uses a non-validated ID shall be subject to

disciplinary measure.

1.4.8

A student who loses his/her ID shall be subject to sanctions

specified in Section 17.2.3.

1.4.9

In no case shall IDs and registration card be confiscated from the

students unless ordered by the Student Disciplinary Board (SDB).

1.4.10

In the implementation of the foregoing guidelines on the use of the

ID/ registration card, utmost courtesy is expected at all times.

1.4.11

A student who graduates or withdraws from the University must

surrender his/her ID card to the Office of the Registrar as a
prerequisite to the issuance by the registrar of a Certification of
Graduation or transfer.

No student shall be allowed inside the campus after 10:00 pm.

They may, however, be allowed to stay overnight on campus provided they
secure written permission at least three days before the intended stay from the
Vice President for Student Services and/ or Dean of Student Services, or his/her
duly authorized representative.

1.6

Every PUP student is encouraged to attend University-sponsored activities.

1.7

When typhoon Signal No. 3 is raised, classes are automatically suspended.

Classes may also be suspended by the Administration in case of emergencies or
as precautionary measure in abnormal conditions.

SECTION 2
SOCIAL NORMS
To insure an atmosphere conducive to the pursuit of academic excellence and
the formation of responsible and productive Filipino citizens, as well as to maintain the
order necessary for the common good, the University prescribes the following norms:
2.1

Every PUP student is given the liberty to dress up according to his/her individual
taste but he/she is urged to adhere to the conventions of proper grooming
Note: In cases where a Department/College would have a uniform, this must be
approved by at least the majority of the students and noted by the College
Council President and the Dean, yet it should not be made compulsory and
should not be taken against the students in any form.

2.2

Every PUP student shall, in word and in deed, observe the usual norms of
courtesy and etiquette in all areas of interpersonal relationships with any member
of the University community.

2.3

Every PUP student is expected to show respect and deference to all visitors on
campus.

2.4

Every PUP student is expected to cooperate in ordinary classroom procedures,

as well as to help in keeping classrooms and corridors clean bearing in mind that:

2.5

2.4.1

A decent, clean and orderly classroom is conducive to learning;

2.4.2

Chalkboards and pieces of chalk are for instructional purposes only.

2.4.3

Feet should be kept off furniture and walls; and

2.4.4

Pieces of equipment are to be handled with reasonable care and

properly
stored after use.

Every PUP student shall refrain from boisterous conduct; unbecoming behavior
and actions that tend to disrupt and disturb the teaching-learning process.
He/she should pass through corridors with minimum noise so as not to distract
students in ongoing classes.

2.6

Every PUP student shall refrain from smoking inside the campus except for
places specified as smoking areas.

2.7

Students are encouraged to use school facilities for their meetings, seminars,
conferences, cultural presentations, athletic activities, and the like, but with prior
permit from the authorities concerned.

2.8

Any student who wishes to participate in any activity outside the campus as a
representative of the University shall first get a written clearance from the office
of the Dean of Student Services (ODSS) or his/her duly authorized
representative. Without written authority, the students participation shall be
unofficial.

2.9

Students may release to the press or similar channels of public communication

notices and other announcements about or on behalf of the University after
securing a written clearance from the Dean of Student Services or his/her duly
authorized representative, who shall be furnished a copy of the notices or
announcements.

2.10

Students who invite guests from outside (e.g. guest lecturers, speakers, seminar
participants, viewers of exhibits) are required to obtain prior approval from the
Dean of Student Services and to submit to him/her a Visitors List, the purpose of
their visit, and their expected time of arrival. The properly accomplished form
with the attached list will be forwarded to the Security Office for proper
information.

2.11

Students who intend to go on educational trips, excursions, and the like shall
secure permission from the College Dean, the Dean of Student Services, and the
Internal Auditor and shall present waivers duly signed by their parents/guardians.
Any activity of this sort should not be made compulsory and shall not be taken as
a substitute for any required academic necessities such as mid-term
examination, final examination and the like.

SECTION 3
SCHEDULE OF FEES AND PAYMENTS, SCHOLARSHIPS AND FINANCIAL AID
3.1

Because the PUP is a state university, the students educational expenses are
partly borne by the State. The University charges a fixed amount per subject
unit. Laboratory fees vary according to the laboratory subject.

3.2

Students pay other fees like registration, library, medical and dental, athletic,
student government, student newspaper, and cultural fees. Those taking typing
pay an additional book-rental fee.

Note: Information regarding tuition and special fees may be found in the
Brochure PUP Prospectus, or it may be secured from the Accounting
Office prior to and during the enrollment period.
3.3

On the basis of academic performance and exemplary personal qualities, the

University grants scholarships (entrance scholarships, resident scholarships, and
special grants) as well as financial assistance (service grand-in-aid, student loan,
and work-study plan or student assistantship) to deserving students. These
students are given full or partial discount on tuition and other school fees and, in
certain cases, other privileges like stipends.
Note: Information regarding scholarships and financial assistance is available at
the Office for Scholarship and Financial Assistance (OSFA). The brochure on
Scholarship and Financial Assistance Rules and Regulations contains detailed
descriptions of the different categories of scholarships and financial
assistantships, as well as the procedure for application for and approval of
scholarship/grant in-aid, and the responsibilities of a grantee.
The
various
special grants as well as the terms and conditions of each grant are also
described in the brochure available at the OSFA.

3.4

Normally the mode of payment of tuition and miscellaneous fees shall be as

follows:
enrollment period-50%;
midterm examination period- 25% and
final examination period 25%.

3.5

3.6

Students who are granted honorable dismissal or leave of absence, or voluntarily

withdraw from the University shall be entitled to a refund of their tuition only in
accordance with the following schedule;
3.5.1

Within one week from the opening of semestral classes (or 2 days from
opening of summer classes) 70%

3.5.2

Within two weeks from opening of semestral classes (of 3-4 days from
opening of summer classes) 50%

3.5.3

Within the third and fourth weeks from the opening of classes (or 5-6
days from opening of summer classes) 30%

3.5.4

After the fourth week from the opening of classes (or more than 6 days
from opening of summer classes) No Refund

The following may request for refund of tuition even after the fourth week from
the opening of classes (or more than 6 days from opening of summer classes).

3.6.1

Students who withdraw on account of illness duly certified by the

physician concerned;

3.6.2

Students who withdraw on account of employment duly certified by the

employer concerned; and

3.6.3

Students who have to take a prolonged leave of absence from the

University in compliance with a lawful order or for other reasonable
causes.

3.7

In the case of students who withdraw before the opening of classes, the refund of
tuition and miscellaneous fees, which shall be made in accordance with the
schedule, shall be counted from the actual date of registration.

3.8

In the case of dissolution of a class or the death of a student during the

semester, the corresponding payment should be refunded in full.

3.9

No compulsory collection of fees on books, manuals, modules, tickets, and the

like which are not approved by the Board of Regents.

SECTION 4
REGISTRATION AND CROSS-REGISTRATION
4.1

4.2.

A student is considered officially enrolled when:

He/She has paid his/her tuition (in full or in installment) and other fees;

His/Her official receipt of payment has been validated;

The Copy for Student portion of his/her registration certificate has been
properly stamped Registered and initialed by the receiving clerk.

He/She has submitted his/her fully accomplished registration certificate and

other requirements to the Admissions/Registration Office; and

The Copy for Student portion of his/her registration certificate has been
properly stamped Registered and initialed by the receiving clerk.

No student shall be registered later than the date specified in the University
calendar, except under reasonable and justifiable circumstances to be
determined by the Dean concerned who then makes his/her recommendation to
the Vice President for Academic Affairs, but not to exceed six (6) class hours.

4.3

A student of the University may be authorized by the concerned Dean/Director to

cross-register in another accredited institution of higher learning if the subject/s
he/she needs to enroll in during a given term is/are not offered in the University.

4.4

A PUP student may be allowed to cross-register in another school, with the prior
approval of the Registrar, if the subject is not offered in PUP.

4.5

No cross enrollee from another institution shall be admitted into the University
without a written permit from the Registrar. The permit shall state the total
number of units for which the student is registered and the subject/s that he/she
is authorized to take in the University.
Note: For detailed information, see Guide to Registration brochure.

SECTION 5
ACADEMIC LOAD
5.1

In general, one academic unit is the equivalent of at least seventeen (17) lecture
hours or the corresponding laboratory hours.

5.2

No undergraduate student shall be allowed to take more than the number of units
specified in his/her curriculum except for graduating and academically
outstanding students certified by the College Dean.

5.3

In the summer term, the normal load shall be six, (6) units. In justifiable cases,
however, the College Dean may allow a student to take nine (9) units.

5.4

The College Dean may limit the academic load of students who are employed
outside the University whether on full-time or part-time basis.

SECTION 6
CHANGING OF CLASSES, SUBSTITUTION AND DROPPING OF SUBJECTS
6.1

Transfer to another class may be allowed only with the approval of the College
Dean concerned, who shall advise the University Registrars Office for proper
recording.

6.2

No substitution shall be allowed for major and mandated subjects prescribed in

the curriculum in which the student has failed, except when, in the opinion of the
Dean of the College offering the prescribed subject, the proposed substitute
subject is substantially similar in subject matter to the required subject.

6.3

6.4

6.5

Substitution of subjects may be authorized in any one of the following cases:

6.3.1

A curriculum has been superseded by a new one and the substitution

tends to bring the old curriculum in line with the new one. However, in
case of curricular revision, the student follows the curriculum he/she
was enrolled in while in the first year.

6.3.2

There is conflict of schedule between required subjects.

6.3.3

The required subject is not offered.

Petition for substitution should:

6.4.1

Involve subjects within the same department if possible; if not, the

proposed substitute must be allied to the one being substituted.

6.4.2

Be between subjects of the same number of units

6.4.3

Be recommended by the class adviser and approved by the College

Dean concerned.

6.4.4

Be submitted to the office of the College Dean during the registration

period or before the opening of classes.

6.4.5

Be acted upon by the College Dean/Director concerned. In case the

petition is disapproved, the student may appeal to the Vice President
for Academic Affairs, whose decision on the matter is final.

A student may drop a subject by filling out the necessary application form with
the University Registrar, provided his/her case is not covered by a pertinent
provision of the University Code.

SECTION 7
CLASSIFICATION OF STUDENTS
7.1

According to admission status

7.1.1

As Beginning Freshmen Students admitted through the PUP College

Entrance Test (PUPCET); have not enrolled in any academic college
subject prior to their enrolment in the University and have submitted to the
Admissions and Registration Office all the documents required for formal
acceptance in PUP.

7.1.2

As Resident student a bonafide student who is not officially enrolled in

a semester, but not exceeding one academic year by virtue of his/her
approved written petition for leave of absence and shall be considered for
admission.

7.1.3

As Returning Students (Returnees) Students considered for

readmission depending on their previous scholastic performance, and the
availability of slots; must have complied with all other requirements for
readmission.

7.1.4

As Transferring Students (Transferees)

From a PUP Branch Students admitted as transferees upon the
recommendation of the Branch Director depending upon the availability of
slots; and have complied with all the requirements for admission;
From Another School Students admitted as transferees depending on
the availability of slots and have met all the academic and admission
requirements set forth by the University.

7.1.5

As Reenrolling Baccalaureate Degree Holders Students may be

admitted to a post-baccalaureate program or any other special program of
the University depending on the availability of slots and the approval of the
University President or his/her duly authorized representative.
(For detailed information, please see Admission Policies and
Requirements Brochure)

7.2

According to academic load, students enrolled in the University are

classified as follows:
7.2.1

Regular student one who is registered for formal academic credits

and
who carries the full load required in a given semester by
his/her curriculum.

7.2.2

Irregular student- one who is registered for formal credits but who
carries
less than the full load required in a given
semester by his/her curriculum.

7.2.3

Special student one who is not earning formal academic credits.

7.3

According to year level, students enrolled in the University are classified as

follows:
7.3.1

Freshman one who is in the first year of his/her curriculum, or who

has not finished the prescribed subjects of the first year of his
curriculum, or 25 per cent of the total number of units required in
his/her entire course.

7.3.2

Sophomore one who is in the second year of his/her curriculum, or

who has satisfactorily completed the prescribed subjects of the first
year of his/her curriculum or has finished more than 25 percent but
less than 50 per cent of the total number of units required in his/her
entire course.

7.3.3

Junior one who is in the third year of his/her curriculum, or who has
completed the prescribed subjects of the first and second years of
his/her curriculum or has finished more than 50 per cent but less than
75 per cent of the total number of units required in his/her entire
course.

7.3.4

Senior one who is in the fourth year of his/her curriculum, or who has
completed the prescribed subjects of the first, second, and third years
of his/her curriculum or has finished 75 per cent or more of the total
number of units required in his/her entire course.

7.3.5

Fifth year in the College of Engineering, a student who is in the fifth

year of his/her curriculum is considered a senior if he/she has
completed at least 80% of the curricular requirements.

SECTION 8
ATTENDANCE
8.1

Students are required to attend all classes starting with the first meeting of every
subject. Non-attendance in any required class or academic activity constitutes
an absence. Time lost due to late enrollment shall also be considered as
absence.

8.2

A student shall be considered absent from class if he/she is not present within
the first third fraction of the scheduled class time. In other words, a student is
considered absent if he/she arrives after:
8.2.1

the first 60 minutes for a three-hour class;

8.2.2

the first 30 minutes for a one-hour-and-a-half class; and

8.2.3

the first 20 minutes for a one-hour class.

8.3

A student is considered late or tardy if he/she arrives in class during the first third
fraction of the scheduled class time, that is, if he/she arrives within the time
schedules described in 8.2 above.

8.4

Three incidences of tardiness shall be considered as one absence from class

8.5

Any student who has absented himself/herself from class must, whenever
required by the faculty member concerned, obtain an excuse slip from the
Guidance and Counseling Office.

8.6

Absence authorized in writing by the University because the student concerned

has officially represented the University at some function or affair shall be
excused. The Dean/Chairperson shall inform the faculty member/s concerned.

8.7

Absence due to illness may be excused if the student submits a medical

certificate issued by the University Medical Office, or any other physician:
provided that, in the latter case, the medical certificate shall be authenticated by
the Universitys Medical Office and presented to Guidance and Counseling Office
(GCO) for the issuance of excuse slip.

8.8

Excused absences are for time missed only. All work covered by the class
during the students absence will have to be made up by the student within a
reasonable period of time.

8.9

Three successive unexcused absences shall be reported by the faculty member

concerned to the Chief of the Guidance and Counseling Office who shall call for
the student and notify his/her parents/guardians.
A student who has been absent for at least 20 per cent of the hours of recitation,
lecture, laboratory, or any other scheduled work in one subject for the semester,
or any academic period, shall be automatically dropped from the class roll, and
the Registrar shall be advised accordingly.

8.10

8.11

No student shall be denied access/entry to class due to tardiness. Student may,

however, be marked absent and may not take part in any graded oral or written
recitation.

SECTION 9
GRADING SYSTEM

9.1

Students shall be graded in accordance with the following system

Grades
1.0
1.25
1.5
1.75
2.0
2.25
2.5
2.75
3.0
4.0
5.0
Inc.
W

Percentage
97-100
94-96
91-93
88-90
85-87
82-84
79-81
76-78
75
65-74

Equivalent
Excellent
Excellent
Very Good
Very Good
Good
Good
Satisfactory
Satisfactory
Passing
Conditional
Failure
Incomplete
Withdrawn

9.2

A grade of 4 is Conditional and shall be given only during the mid-term grading
period. No final grade of 4 shall be given.

9.3

Incomplete (Inc.) is temporarily given to a student who may qualify for passing
but has not complied with all requirements of the subject. Such requirement(s)
must be satisfied within one year from the end of the term; otherwise, the grade
automatically becomes a 5.

9.4

Withdrawn is given if the student voluntarily drops a subject and correspondingly

files a dropping form at any time not less than two weeks before the final
examination. After this period the faculty member may give only a passing or
failing grade. Withdrawn is also given when the faculty member drops the
student from his/her roll for having exceeded the allowable number of absences.

9.5

A student who has received a passing grade in a subject shall not be allowed to
take another examination for the purpose of improving his/her grade.

SECTION 10
REMOVAL OF INCOMPLETE

10.1

Examination for the removal of grades of INC (Incomplete) shall not be charged
any fee during the following:
10.1.1.1 The regular examination period where the subject is included in the
schedule of examination;
10.1.1.2 The regular removal examination period within ten (10) days before the
registration period.

10.2

Removal examinations may be taken at other times upon the approval of the
College Dean/Branch Director concerned and after payment of the corresponding
fee.

10.3

In no case shall be period for the removal of the grade of Incomplete extend
beyond one year from the end of the term the subject was taken.

SECTION 11
INTEGRATION PERIOD AND EXAMINATIONS
11.1

A one-day integration period shall be scheduled before the final examinations to

enable students to review, provided the faculty members shall keep regular hours
for consultation work.

11.2

The schedule of examinations as specified in the University calendar for the

school year shall be observed unless otherwise changed to another date as
authorized by the College Dean/Branch Director concerned.

11.3

The maximum period for each final examination shall be two hours.

SECTION 12
SCHOLASTIC DELINQUENCY
12.1

Each college shall implement the following rules on scholastic delinquency:

12.1.1

Warning. Any student who at the end of the semester obtains final
grades of 5 in 15% or less of the total number of academic units in
which he/she is registered shall be warned by the Dean or Director

concerned to improve is/her work; if he/she fails or gets incomplete

marks in 16- 30% of the total number of academic units in which
he/she is registered, he/she shall be warned by the Dean and
his/herload shall be reduced by 3 units.
12.1.2

Probation. Any student who at the end of the semester obtains final
grades of 5 in 31-50% of the total number of academic units in which
he/she has enrolled shall be placed on probation for the succeeding
semester and his/her load correspondingly reduced by 6 units by the
Dean or Director concerned.
Any student who has received two successive warnings shall be
placed on probation. Probation may be lifted the following semester if
the student passes all his/her subjects in which he/she has final failing
grades.
Any student who has been placed on probation for two successive
semesters shall be dropped from the rolls of the College in which
he/she is enrolled. However, he/she may be readmitted to another
College of the University to which he/she qualifies.
Any student on probation who again fails in 50% or more of the total
number of units in which he/she receives final grades shall be dropped
from the rolls of the University.

12.1.3

Dismissal. Any student who, at the end of the semester, obtains final
grades of 5) in 5l%-75% of the total number of academic units in
which he/she receives final grades shall be dropped from the rolls of
the College concerned; if more than 75%, he/she shall be dropped
from the University.

12.1.4

Any student who, at the end of the semester or term, obtains final
grades of 5 in more than 75% of the academic units in which he/she
is enrolled shall be permanently disqualified from readmission to the
University.

12.2

A grade of incomplete is not to be included in the computation. When it is

replaced by a final grade, the latter is to be included in the grades during the
semester when the removal is made.

12.3

Required subjects in which a student has failed shall take precedence over other
subjects in his/her succeeding enrollment.

12.4

In colleges or schools in which the weight of the subject is not expressed in terms
of units, the computation shall be based on the respective equivalents.

12.5

A student may transfer from one college of the University to another provided:
He/she has a one-year residence in the University.
His/her release from the college in which he/she is enrolled is noted by the
Dean.
He/she satisfies the requirements of the college in which he intends to enroll.
There is an available slot for an additional student in the latter college.
(Action to be taken is based on number of failures. See Table of Scholastic
Delinquency on page 72)

SECTION 13
COMPLETION OF BASIC COURSES IN NSTP AND P.E.
13.1

No college student shall be permitted to enroll in the third year unless he/she has
completed the two-year basic course in P.E., and six units in National Service
Welfare Training Service (CWTS) or Literacy Training Service (LTS), or unless
said student has been duly granted permission to defer the taking of the course
by the authorities concerned.

13.2

All students, required under the law to enroll in NSTP or its equivalents, shall not
be allowed to cross-enroll in NSTP in any other institution unless given
expressed permission by the ROTC, CWTS, LTS and approved by the
Registrars Office.

13.3

Students who are differently challenged and for reason of religious beliefs are
required to officially enroll in P.E., ROTC and CWTS. However, these students
would be given special tasks or assignments.

13.4

No students shall be allowed to graduate without having complied with Section

13 hereof.

SECTION 14
TENURE, LEAVE OR ABSENCE AND HONORABLE DISMISSAL

14.1

Tenure
14.1.1

A student must finish the requirements of a college course within a

period equivalent to one and one-half (1 ) times the normal length of
the prescribed residence for a course; otherwise, he/she shall not be
readmitted into the University.

14.1.2

14.2

14.3

In case a student is officially given permission for leave of absence,

the leave shall not be included in the computation of tenure.

Leave of Absence
14.2.1

Any student intending to take a leave of absence exceeding one

semester shall file a written petition with the College Dean/Branch
Director concerned for approval, stating therein the reasons for the
leave. If the leave exceeds one academic year, he/she shall lose
his/her status as a student in-resident.

14.2.2

Any student who withdraws from the University without a formal leave of
absence shall apply for readmission as a new student.

Honorable Dismissal
14.3.1

An Honorable Dismissal is issued by the University Registrar to a

student who voluntarily withdraws from the University for purposes of
transferring to another school.

14.3.2

Any student applying for an Honorable Dismissal shall be cleared of all

accountabilities before a certificate is issued to him/her.

14.3.3

Any student who leaves the University for reasons of expulsion,

dropping due to disciplinary action or suspension shall not be entitled
to an Honorable Dismissal.

14.3.4

Any student who has been issued Honorable Dismissal cannot be

readmitted in our University.

14.3.5

A student who is considered scholastically delinquent based

Table of Delinquency shall be issued Honorable Dismissal.

on the

SECTION 15
GRADUATION WITH HONORS

15.1

The College Dean/Branch Directors, in close coordination with the University

Registrar, shall recommend a student who completes his/her baccalaureate
course with any of the following weighted averages to be graduated with honors:
a. Summa cum Laude
b. Magna cum Laude
c. Cum Laude

15.2

1.19 to 1.00
1.44 to 1.20
1.75 to 1.45

The guidelines on graduation with honors shall be as follows:

15.2.1

Only final grades shall be considered in the computation of

the general average.

15.2.2

A students final grades during his/her last school term shall

be submitted 30 days before the date of graduation.

15.2.3

In the computation of the final averages of a candidate for

graduation with honors, grades in all accredited academic
subjects in the curriculum shall be included.

15.2.4

Every candidate for graduation with honors must:

a. Have carried the normal load prescribed in his/her curriculum,
except in the last semester. (In the night school, 15 units per
semester shall be considered the normal load.)
b. Have completed in the University at least 75% of the total
number of the academic units or hours required for graduation.
c. Have been in residence for at least three years immediately prior
to graduation.
d. Have no final grade lower than 2.5 and/or Incomplete in any
academic subject whether prescribed or not in his/her curriculum
which he/she has taken in the University, or in any other
educational institution.
e. Have no final grade of 5.0 in any academic and non-academic
subject prescribed in his/her curriculum which he/she has taken in
the University or in any other educational institution.
f. Have not repeated a subject in another educational institution.

SECTION 16
GRADUATION REQUIREMENTS
16.1

A candidate for graduation shall file his/her application for graduation with the
University Registrars Office at the start of his/her last semester.

16.2

A student shall be recommended for graduation when he/she has satisfied all
academic and other requirements prescribed by the University.

16.3

No student shall be allowed to graduate from the University unless he/she has
earned therein more than seventy five (75) per cent of the academic units
required in his/her curriculum.

16.4

A candidate for graduation shall have his/her deficiencies made up and his/her
records cleared not later than two weeks before the end of his/her last semester.

16.5

No student shall be issued a Diploma and a Transcript of Records unless he/she

has been cleared of all accountabilities.

16.6

All candidates for graduation are required to attend the graduation or

commencement rites as no degree is conferred in absentia.

SECTION 17
UNIVERSITY DISCIPLINARY MEASURES
17.1

Student offenses shall be subject to disciplinary measures by the University.

17.2

The grounds for disciplinary action with corresponding sanctions/penalties are as

follows:
OFFENSE
17.2.1

Failure to bring both I.D. and registration card (Section 1.4.6)

DISCIPLINARY SANCTIONS
1st Offense The student shall secure a Students Entry Slip (SES)
from the Security Post.
2nd Offense In addition to getting a copy of the SES, the student
shall be given a letter of advice and interviewed by the GCO. The
students parents shall be called by the GCO for a conference.
3rd Offense The case shall be referred to the SDB for action.

OFFENSE
17.2.2

Failure to the conspicuous wearing of his/her ID at all times inside

the campus.
DISCIPLINARY SANCTIONS
1st Offense The students name, ID number, college, year and
section shall be noted down by any official, faculty member, or
security office and submitted to the GCO for record purposes.
2nd Offense The students parents shall be called by the GCO for
a conference.
3rd Offense The case shall be referred to the SDB for action.

OFFENSE
17.2.3

Loss of ID
DISCIPLINARY SANCTIONS
1st Offense Warning and fine of P25
2nd Offense One-week suspension and fine of P50
3rd Offense Two-week suspension and fine of P75
4th Offense One-month suspension and fine of P90
5th Offense The case shall be referred to the SDB.

OFFENSE
17.2.4

Loss of registration care and/or library card

DISCIPLINARY SANCTIONS
1st Offense Warning and fine of P10
2nd Offense One-week suspension and fine of P15
3rd Offense Two-week suspension and fine of P20

4th Offense Three-week suspension and fine of P25

5th Offense The case shall be referred to the SDB.

OFFENSE
17.2.5

Littering

DISCIPLINARY SANCTIONS
1st Offense Warning
2nd Offense One-week suspension and fine of P20 OR one-week
cleaning inside the campus for two (2) hours each day.
3rd Offense Two-week suspension and fine of P50 OR two-week
cleaning inside the campus for two (2) hours each day
4th Offense Dismissal

OFFENSE
17.2.6

Theft, vandalism, defacing and other intentional damage to

University property or of an individual persons property.

DISCIPLINARY SANCTIONS
1st Offense Warning and restitution of damaged University
property or Individual persons property.
2nd Offense One-month suspension and restitution of damaged
University property or individual persons property.
3rd Offense Dismissal and restitution of damaged University
property or individual persons property.

OFFENSE
17.2.7

Gambling, betting or similar engagement in any game of chance

within the school premises.
DISCIPLINARY SANCTIONS
1st Offense Reprimand
2nd Offense One-week suspension
3rd Offense Two-week suspension
4th Offense Dismissal

OFFENSE
17.2.8

Entering or being on school premises in a state of intoxication and

bringing in and/or in possession of liquor and other intoxicating
drinks in the University premises.
DISCIPLINARY SANCTIONS
1st Offense
campus/classes

Reprimand

and

barred

from

entering

the

2ndOffense Two-week suspension and barred from entering the

campus/classes
3rd Offense One-month suspension and barred from entering the
campus/classes
4th Offense Dismissal

OFFENSE
17.2.9

Deliberate disruption of an academic function or school activity

which tends to create disorder or disturbance.
DISCIPLINARY SANCTIONS
1st Offense Reprimand

2nd Offense Two-week suspension

3rd Offense One-month suspension
4th Offense Dismissal

OFFENSE
17.2.10

Gross acts of disrespect, in word or in deed, which tend to put any

member of the faculty, administration or non-teaching staff in
ridicule or contempt.
DISCIPLINARY SANCTIONS
1st Offense Reprimand
2nd Offense Two-week suspension
3rd Offense One-month suspension
4th Offense Dismissal

OFFENSE
17.2.11

Scandalous display of affection

DISCIPLINARY SANCTIONS
1st Offense Reprimand
2nd Offense Two-week suspension
3rd Offense One-month suspension
4th Offense Dismissal

OFFENSE
17.2.12

Brawls on campus or at off-campus school functions.

DISCIPLINARY SANCTIONS
1st Offense One-week suspension

2nd Offense One-month suspension

3rd Offense Dismissal

OFFENSE
17.2.13

Tampering with, falsifying or causing the falsification of any official

document like registration cards, transcript of records, identification
cards, certifications, and other documents of similar nature or
purpose.
DISCIPLINARY SANCTIONS
1st Offense Two-week suspension
2nd Offense Suspension for one semester
3rd Offense Dismissal

OFFENSE
17.2.14

Direct assault upon the person of any member of the University

academic community.
DISCIPLINARY SANCTIONS
1st Offense One-month suspension
2nd Offense Dismissal

OFFENSE
17.2.15

Dishonesty, such as cheating during any examination, quiz or test,

and plagiarism in connection with any academic work. Specifically,
the following acts shall constitute cheating and shall be punishable,
to wit:
a. Unauthorized possession of notes or any material relative to the
examination, particularly when those are actually used;
b. Copying from anothers examination papers or allowing another
to copy from ones examination papers;
c. Having somebody else take the examination for him/her (in
which case both shall be liable); and
d. Passing off as ones own work any assigned report, term paper,
case analysis, reaction paper, and the like copied from another

DISCIPLINARY SANCTIONS
1st Offense Failing grade in the subject concerned
2nd Offense Two-week suspension
3rd Offense Dismissal

OFFENSE
17.2.16

Carrying deadly weapons, such as firearms, explosives, ice picks,

knives, and the like within the University premises.
DISCIPLINARY SANCTIONS
1st Offense Dismissal

OFFENSE
17.2.17

Possession or use of prohibited drugs, such as LSD, marijuana,

heroin, shabu or opiate of any kind.
DISCIPLINARY SANCTIONS
1st Offense Dismissal

17.3

All offenses shall be reported to the parent/s or guardian/s of the offender

through the Guidance and Counseling Office.

17.4 Appropriate disciplinary sanctions for non-observance of the University norms,

which are provided in Section 17.2 hereof may be recommended by the Student
Disciplinary Board to be submitted to the Vice President for Student Services
before the final endorsement to the University President, subject to the provisions
of Sections 18.2.4 (d), (e), (f), (g) and (h) of this Handbook.

SECTION 18
PROCEDURE FOR THE SETTLEMENT OF COMPLAINTS/GRIEVANCES
18.1

The procedure for the redress and settlement of complaints and grievances in
the University shall conform to due process of law to insure the highest degree of
fairness and justice to all concerned. To the greatest extent, however, all
concerned should seek all remedies through counseling, arbitration and amicable
settlement of conflicts. In every case, the ultimate aim shall be the restoration of
impaired human dignity and, where necessary, restoration of material damages.
Sanctions and punishments shall be meted out sparingly, taking into
consideration the capacity of individuals to learn and profit from their mistakes.

18.2

The essential processes involved are:

18.2.1

Any concerned or aggrieved party, whether a student or University

personnel, should, as an initial step, seek advice or consult with an
appropriate responsible person, such as a teacher or an official within
whose area or responsibility the problem has arisen. Problems, which
are psychological in nature, should be referred directly or through a
responsible third party to the Guidance and Counseling Office.

18.2.2

As much as possible, problems should be solved at the initial stage of

consultation and advice.

18.2.3

Complaints, both disciplinary and non-disciplinary, must be in writing

signed by the complainant/s and filed with the Office of the Dean of
Student Services (ODSS) involving student/s in all cases initiated by or
against other student/s, any member of the faculty and non-teaching
personnel.

18.2.4

The guidelines for referrals must be:

a.

In the case of complaints of (1) student/s against student/s (2)

faculty member/s against student/s and (3) non-teaching
personnel/s against student/s which carry a disciplinary action,
shall be referred by the ODSS to the Student Disciplinary Board
(SDB). Controversies between two students or student groups
involving student-promulgated rules shall be referred by the
ODSS to the arbitration system of the Sentral na Konseho ng
mga Mag-aaral (SKM) through the Student Tribunal.

b.

The Student Disciplinary Board (SDB) shall be composed of two

representatives from the student sector, who shall be
recommended by the SKM; one representative from the faculty,
who shall be recommended by the Faculty Federation; one
representative from the administrative employees, who shall be

recommended by the Employees Union and one representative

from the administration, who shall be designated by the
University President. Majority of its membership shall constitute
a quorum necessary for the conduct of disciplinary proceedings.
The presiding officer shall be elected from among its members.
c.

The Student Disciplinary Board is mandated to submit to the

President through the Vice President for Student Services a
written
report of all the resolutions, findings, actions,
recommendations and proceedings undertaken in the exercise
of its adjudicatory functions.

d.

Upon receipt of the aforesaid referral, the SDB shall require the
complainant to submit a sworn affidavit with proof of service to
the respondent within a period of five (5) days from receipt of
the order. In the same directive, respondent will be given a
period of three (3)
days to file counter-affidavit. Failure on
the part of the respondent to comply shall be deemed a waiver
thereof. Whenever necessary, reply to the answer and rejoinder
may be allowed.
The proceedings shall be summary in nature but with the view
of protecting the right of the parties to due process.

e.

Resolution of the case All cases referred to the SDB shall be

resolved within ten (10) days from submission for resolution.

f.

In the resolution of cases, the SDB shall be guided by the

disciplinary sanctions provided under Section 17.2 hereof taking
into consideration the justifying and mitigating circumstances
attendant in a case.

g.

The decision of the SDB involving complaints where the penalty

is lower than suspension of one (1) month shall be final.
Complaints where the penalty is more than one (1) month
suspension, SDB will make the proper recommendation to the
Vice President for the Student Services who will render a
decision based on such recommendation.

h.

Appeal The decision of the Vice President for Student

Services may be questioned by way of an appeal within the
period of ten (10) days from receipt of the assailed decision to
the Office of the President, whose decision is final and
executory.

18.2.5 Cases initiated by a student/s against faculty member or non-teaching

personnel shall be referred by the ODSS to the proper academic or
administrative unit concerned with the view of settling the case through
arbitration and amicable settlement. Any administering unit, either
academic or administrative or any of these units where complaints are
heard, is required to furnish the ODSS copies of its resolution/s,
recommendation/s, finding/s and/or action/s for record or referral purpose.
a. Where no settlement is reached by the parties, involving disciplinary
cases shall be referred by the ODSS to the President for the purpose
of crating and constituting a hearing or investigation committee in
accordance with CSC Resolution No. 99136 otherwise known as the
Uniform Rules on Administrative Cases in the Civil Service.
b. Where no settlement is reached involving non-disciplinary cases, the
controversy shall be referred to the Office of the Vice President for
Student Services/Office of the Vice President for Academic
Affairs/Office of the Vice President for Administration/ Office of the Vice
President for Research and Development, whichever office is pertinent
to the case maybe deferred, depending on its circumstances, and
whose decision may be appealed to the President within the period of
ten (10) days from receipt thereof. The decision of the President is
final and executor.
c. Sexual harassment cases shall be heard and decided pursuant to the
provisions of CSC Resolution No. 01-0940, dated May 21, 2001, and
the same shall be handled by the hearing/investigating committee duly
formed and constituted by the President.

SECTION 19
STUDENT SERVICES AND FACILITIES
19.1

The University exists principally to serve its students and therefore keeps on
strengthening its capability to extend increasingly better services for their
information, assistance, and well being from the time they are admitted to their
eventual involvement in society.

19.2

It is incumbent for the University to provide accessibility in all its building and
facilities for differently challenged members of the community.

19.3

The specific services the University offers include the following:

19.3.1 Selective admission - The Admissions Office selects the students
admitted into the University to insure quality education. Selective

admission is resorted to due to limitations of budget, facilities and

faculty.
19.3.2

Registration The University Registrars Office serves the students

during enrollment and during their entire residency. It also provides
technical services, such as the preparation and issuance of transcript of
records, certifications, clearances, honorable dismissals and diplomas
and evaluates and maintains student records.

19.3.3 Academic advisement - The University provides a regular program of

consultation between faculty members and students.
19.3.4 Guidance and Counseling - The Guidance and Counseling Center
provides a broad spectrum of counseling and psychological services
designed to assist students in mobilizing their creative energies and in
achieving more effective personal, social, educational and vocational
development. It offers the following services: psychological testing and
personality evaluation, academic advising and career counseling, group
counseling, and life planning, peer counseling, mini-workshops, and
training for trainors.
19.3.5 Student Government and Relations Every PUP student is a member
of the Sentral na Konseho ng mga Mag-aaral and the College Student
Council, depending on his/her major area. The ODSS collaborates with
SKM in the accreditation of student organizations, as well as in the
proper disbursement and accounting of funds, settling the problems in
the various student organizations, conducting the SKM election,
selecting delegates to different conferences and similar activities,etc.
19.3.6 Campus Ministry This is the lead unit in many religious activities
inside and outside the campus. It also serves as coordinator for the
various activities of the different religious organizations or groups in the
campus.
19.3.7 Center for Alternative Education This service enhances the sociopolitical and economic knowledge and consciousness of students.
19.3.8 Student Publications The University, through the ODSS coordinates
all publications undertaken by PUP students. Specifically, the ODSS
adopts a continuing program to upgrade the skills of student writers and
journalists. It consults with the adviser(s), if any, and the Board of
Examiners to help determine the composition of the staffs of the major
Student Publications, such as The Catalyst, The Memorabilia and the
official publications of all colleges in the Main Campus as well as in the
branches and extensions. It regularly extends technical assistance and

other publication services as may be requested by student publications

in the University.
19.3.9 Cultural/Artistic Activities Through the University Center for Culture
and the Arts (UCCA), the University generates interest and participation
in cultural/artistic activities by designing workshops, giving lectures,
staging plays, performing in school celebrations, joining national
competitions, presenting exhibits and concerts, and showing cultural
films. It supervises the PUP Polysound, AudioFold Band, Maharlika
Dance Artists, Maharlika Contemporary Dimensions, Brass Band, PUP
Rondalla, LHS Chorale, LHS Drum and Lyre, LHS Drama and Dance
Guild, ADFA Chorale, PUP Sining Lahi Polyrepertory, PUP Ramp
Artists, Guhit Sudlungan, PUP Lente-Photo Club, PUP Lopez Brass
Band, PUP Lopez Dance Troupe and PUP Lopez Banda Kawayan. The
UCCA also coordinates all cultural groups in the branches and
extensions.
19.3.10 Physical Development The PUP has a strong physical education and
sports development program. Its sports facilities include a spacious
track-and-field oval, a modern gymnasium, an Olympic-size swimming
pool, and courts/facilities for various sports and a new P.E. building. It
encourages its students to try out for inclusion in its various varsity
teams (basketball, volleyball, soccer, softball, baseball, lawn tennis,
table tennis, swimming, track and field, archery, judo, karate, arnis,
gymnastics, chess, etc. It expects its students to get actively involved in
intramural competititons.
19.3.11 Scholarship and Financial Assistance The University provides
scholarships and financial assistance to its deserving students.
19.3.12 Library and Related Services The university has a Main Library
named The Ninoy Aquino Library and Learning Resources Center
(NALLRC) located at the Mabini Campus, Sta. Mesa, Manila. Satellite
libraries are maintained in the different campuses. The Main Library
provides technical assistance to the libraries in the branches, extension
campuses and reading centers in the different colleges in the Main
Campus.
a. The Main Librarys Readers Services operates the Circulation,
Filipiniana, Serials and Special Collections Sections. The Serial
Section offers the following services: education in the news; index to
Philippine newspapers, newspaper clippings, and culture and the arts
updates.
b. The Main Library has a Multi-Media Research Center, Archives and
Museum. The Multi-Media Research Center provides multi-media
services to researches. The archives contains historical documents

on the development of the University as well as relevant documents

generated by various components of the University. The Museum
contains some local and national heritage items, memorabilia of PUP
Presidents, faculty and administrative personnel and Centennial
Memorabilia.
c. The Main Library likewise operates a Multi-Media Service
Department which provides the PUP Community with audio-visual
services and resources for their media instructions and other related
activities. It also provides venues for various activities. These
venues include the Bulwagang Balagtas, Bulwagang Amado V.
Hernandez, Bulwagang Bonifacio, Educational/Recreational Hall and
Film Center.
d. The Library has a Manual of Operations which describes the
operations of the Ninoy Aquino Library and Learning Resources
Center and its satellite libraries. Likewise it has a Library Handbook
which contains vital information about its resources, services,
facilities, personnel and policies on the use of the library.
19.3.13

Other venues for meeting similar activities The different theaters,

conference halls and function rooms in the University may be used for
conferences, meetings, workshops, seminars, and the like; their use,
however, is subject to the prior approval by duly authorized University
officials.

19.3.14

Medical, Dental, and other Health Services Medical and dental

clinics are found in the different campuses, branches and extensions to
provide medical, dental and other health services to the PUP
Community and its environs placing emphasis on preventive medicine.
The following are the services conducted:
a.) consultation and treatment of patients b.) treatment that needs
further evaluation is referred to hospitals and specialist c.) medical,
dental assistance and outreach programs to branches, extensions
without physicians and dentist are scheduled d.) Cleanliness and
sanitation programs are implemented for the betterment of the PUP
Community.

19.3.15

Canteen and Stores There are canteens and stores in the different
campuses of the University: A. Mabini (Main) Campus in Sta. Mesa,
M.H. del Pilar Campus in Sta. Mesa, and in the different branches and
extensions.

19.3.16

Student Mails The services of distributing mails to students is

assigned to (1) Central Records, Mabini Campus and (2) Office of the
Student Services, Mabini Campus. These units regularly post names
of students who have letters for delivery. In addition, there
is
a

post office on the ground floor of the main building, Mabini Campus,
which provides services from 8:00 a.m. to 5:00 p.m.
19.3.17

Variegated Services Available on Mabini Campus are several pay

telephones, photocopy machines, photo services, parking, computer
laboratory services, and Internet Caf.

19.3.18

Legal Assistance The University, through its Legal Office assists

students in need of a certification of good moral character or an
affidavit, as well as those with legal problems, relative to their stay in
the University.

19.3.19

Human Rights Research and Education Through the University

Center for Human Rights Research and Education (UCHURRE), the
University undertakes researches and prepares reports on human
rights violations as well as conducts seminars and symposia on the
protection and strengthening of individual and collective rights.

19.3.20

Research The Office of Research, Planning and Development helps

students who need to research on the University and its development
and thrusts.
The Institute of Social History, The Institute of Labor and Industrial
Relations, The Research Institute for Politics and Economics, the
Research Center for Justice, Peace and Democracy, the Center for
International Relations, and the Science and Technology Research
and Development Center have been created to undertake research
and studies for the guidance of academicians and policy makers.

19.3.21

Public Affairs The Office of Public Affairs has several units ready to
serve those who want to (a) know more about the University and its
various media activities; (b) have student activities published in the
daily newspapers or announces over the radio or television; (c) get in
touch with various government agencies; and (d) conduct seminars on
student publications and campus journalism.

19.3.22

Administrative Services The Office of Administrative Services

helps those who want to reserve certain rooms for some activities
and/or to use equipment like chairs, tables, sound system, and the like
for a successful conduct of student-initiated projects.

19.3.23

Finance Services The Offices under the OVPF attend to students

with financial business relating to their stay in the University. The
Internal Audit Office issues forms and evaluates all application for
fund-raising activities for recommendation and approval of the FundRaising Board; registers receipts for collection of memberships fees

and tickets of approved fund raising; audits financial report; signs

clearance of students applying for school credentials such as diploma,
transcript of records and honorable dismissal.
19.3.24

Placement The University Placement Office assists graduates of the

University in obtaining employment and supplies client companies with
highly qualified, dependable competent employees. Graduates who
have already been employed but wish to transfer to better-paying jobs
may also avail themselves of the services of the office.

19.3.25

Alumni services The University Administration continues to show

increased concern and to serve PUP graduates to enable them to find
their places in the world of work. The Alumni Relations Office is in
close contact and coordination with the PUP Alumni Association which
is represented in the Board of Regents.

SECTION 20
STUDENT
COUNCILS,
STUDENT
CONSTITUTIONAL COMMISSIONS

ORGANIZATIONS,

AND

STUDENT

20.1 The Official Union of the students of the Polytechnic University of the Philippines
shall be known as the PUP Student Council.
20.2

20.3

The University recognizes the right of students to organize and to develop

responsible leadership.
Thus, it encourages students to form, join and
participate in student organizations, clubs, associations, societies, or any other
student group that will suit their legitimate needs, aspirations and interest.
All organizations, clubs, associations, societies and any other student group shall
be governed by the University Code and the Rules and Regulations of the
Commission on Student Organization and Accreditation (COSOA) promulgated
pursuant thereto.

20.4

The Office of the dean of Student Services (ODSS) and the Sentral na Konseho
ng Mag-aaral (SKM) in cooperation with the COSOA, shall coordinate the
operations and activities of the College Student Councils and student
organizations, clubs, associations, etc.

20.5

A student organization applying for accreditation shall submit to the SKM through
the Commission of Student Organizations and Accreditations (COSOA) the
following:
20.5.1

Three copies of its constitution and by-laws;

20.5.2

Names of at least 15 of its officers and members

20.5.3

One year plan of activities, and

20.5.4

Financial clearance from the University Internal Audit.

20.5.5

If college organization-based, clearance/certification from the

College
Student Council. For University-wide organization,
clearance/certification from the Sentral na Konseho ng Mag-aaral.

20.5.6

Certification/clearance from the Student Commission on Audit.

20.6

The SKM through COSOA shall deliberate on the application and shall determine
whether or not the constitution and by-laws and the plan of activities are in
accordance with the University Policies and/or other rules as may be
promulgated by the ODSS and duly approved by the Vice President for Student
Services.

20.7

New student organizations seeking accreditation may apply anytime. Accredited

student organizations shall apply for revalidation within 45 days from the start of
the school year. Each shall submit the following documents to the SKM thru the
COSOA:
20.7.1

Annual report on accomplishments and activities of the previous year

and ongoing projects;

20.7.2

Statement of financial condition showing income and expenditures,

assets and liabilities (subject to prior clearance from the University
Internal Auditor);

20.7.3

Copy of new constitution with emphasis on amended provisions, if the

constitution undergoes amendments, approved by the majority of the
organizations membership.

20.7.4

List of new set of officers and photocopies of their registration cards

20.7.5

Plan of activities

20.7.6

If college organization-based, clearance/certification from the College

Student Council. For university-wide organization, clearance from the
Sentral na Konseho ng Mag-aaral.

20.7.7

Certification/clearance from the Student Commission on Audit.

20.8

All fund-raising activities undertaken by student organizations shall be duly

approved by the Fund-Raising Board.

20.9 The student organizations shall be supervised as follows:

20.9.1

The ODSS or the UIA shall require any student organization to submit
its financial statement with the attached necessary supporting
receipts/documents within thirty (30) days after the activity or cause the
auditing of its finances anytime during the year.

20.9.2

The ODSS shall be notified of all the activities of any student

organization for proper guidance and coordination.

20.9.3

Accredited organizations shall be entitled to privileges and benefits

such as the use of university facilities of the University and the SKM
may grant.

20.9.4

The ODSS shall be officially notified of any change in the set of

officers of any student organization.

20.9.5

Posters and notices shall be posted only on freedom boards or any

other
location as may be duly authorized by the university
administration from time to time. The sources/proponents should be
identified in the posters/notices which should be noted by the ODSS or
COSOA. The University has the right to remove all illegally posted
notices, without prejudice to hold the proponents/sources answerable
in case of complaints.

20.10 Accredited student organizations shall observe the following rules and guidelines:
20.10.1

Only duly accredited student organizations can collect membership

fees, dues and initiate income-generating projects.

20.10.2

Collection of membership fees shall be voluntary and not part of the

enrollment procedures. Organization shirts and pins, and other
payments or purchases, are not part of the enrollment procedures
either.

20.10.3

Membership fee should not be more than Fifty Pesos (50) per
semester.

20.10.4

Any increase on the current membership fee should be approved

by the general membership of the organization and be confirmed by
the COSOA and College Student Council and/or Sentral na
Konseho ng Mag-aaral.

20.10.5

An official receipt, approved and pre-numbered by the Internal

Audit office, should be issued to the students who pay the
membership fees and/or dues. The total membership of the
organization should be reported to the COSOA, College Student
Council and University Internal Audit.

20.10.6

Any income-generating project (sale T-shirts, pins, holding of

concerts, raffles, etc.) should follow the existing University
guidelines thru the University Internal Audit and duly approved by
the Fund-Raising Board.

20.10.7

Student Organizations are required to open an account in any

government depository bank if the membership fees accumulate a
minimum amount of P10,000.00 for every semester.

20.10.8

Only the organizations president or treasurer can be co-signatory

of the check for withdrawal. The other co-signatory will be the
College Dean or any regular faculty member of the College
approved by the Dean. The regular faculty member as co-signatory
should be officially endorsed by the Organization. The University
Internal Audit, COSOA, COA, and SKM should be furnished a copy
of the endorsement. In case of University-wide organizations, the
Dean of the Student Services will be the co-signatory.

20.10.9

Student councils, organizations and publications are enjoined to

submit financial statement to the University Internal Audit every
semester.

20.10.10

Faculty advisers are not in any way allowed to be the co-signatory

of the account or hold any amount of the organizations fund.

20.10.11

Student organizations, publications, and councils are not required

to have a faculty adviser. In case of having one, only full-time
professors are allowed and should be endorsed by the
organizations officers.

20.10.12

Faculty advisers are not allowed to oversee more than one

Organization.

20.10.13

Resolutions to withdraw signed by the majority of the officers are

required prior to the withdrawal of fund.

20.10.14

Student organizations, publications and councils with financial

liabilities with the University Internal Audit shall pay the exact
amount of the liabilities to the University Cashier. In case of

organizations whose immediate past officers are liable, the present

officers shall file a case against the latter in the Legal Office.
20.11 The PUP Student Council recognizes the existence of independent Student
Constitutional Commissions to execute tasks set to them. These are
the
Student Council Commission on Audit (SC COA), Student Council Commission
on Elections (SC COMELEC), Student Council Commission on Student
Organizations and Accreditation (SC COSOA) and Student Council
Student
Tribunal (SC ST).

SECTION 21
POLICIES AND GUIDELINES ON CAMPUS PUBLICATIONS
21.1 The Universitys basic policies on student publications shall be:
21.1.1

The University recognizes and upholds the right of its students to the
free expression of ideas as embodied in the Constitution of the
Republic of the Philippines.

21.1.2

The University encourages its students to undertake quality

publications for disseminating information, creative ideas, results or
research, opinions, and constructive criticisms designed to broaden
and advance the frontiers of knowledge and intellectual pursuit.

21.1.3

The University adheres to the universal concept that the exercise of

the freedom of the press is a public trust that should never be used for
unlawful, anti-social or divisive purposes.

21.1.4

The University likewise recognizes the vital role of the student press as
medium of learning and as a constructive instrument for the attainment
of the University and national goals.

21.2 All student publications shall strive to:

21.2.1

represent and advance the general interests, ideals, aspirations and

sentiments of their respective clientele, as well as those of the
University;

21.2.2

stimulate responsible advocacy and health exchange of ideas, and

foster understanding and goodwill inside and outside the University;

21.2.3

serve as free fora for expression an dissemination of news and views,

which are of interest to the PUP academic community and to society at
large;

21.2.4

promote intellectual excellence; and

21.2.5

bring out the truth.

21.3 Student publications shall be coordinated by the ODSS, which shall propose from
time to time pertinent rules and regulations for the efficient and effective
management of each publication.
21.4

Student publications shall cover all printed matters, such as newspapers,

magazines, yearbooks, journals, newsletters, pamphlets, and the like produced
by the students of the University primarily for their clientele.

21.5 There shall be student newspapers and annuals in PUP Main Campus and in the
different branches/campuses and extensions of the University.
21.5.1

The Catalyst shall be the official student newspaper of the Polytechnic

University of the Philippines. As such, it shall observe the policies and
guidelines on campus publications. Specific rules and regulations
regarding its management and production are contained in The
Catalyst Guidelines. It shall be funded by the college students of PUP
Main Campus. The PUPLHS and colleges in the Main Campus,
branches and extensions may also have their official student
publications.

21.5.2

The Memorabilia shall be the official yearbook of the graduating

students of PUP. It shall be funded by subscriptions paid by
graduating students, and shall observe specific policies contained in
the Memorabilia Guidelines.

21.5.3

The PUP Laboratory High School, colleges in the main campus and
the different branches of the University shall, depending upon their
respective funds, determine the frequency of the publication of their
student newspapers.
Moreover, taking into consideration their
respective situations, they may adopt the guidelines governing the
Catalyst, or such rules as the University may promulgate.

21.6 The staffers and advisers if any, of the official student publication shall be duly
appointed by the University President through the recommendation of the
editorial board and endorsed by the Dean of Student Services.
21.7

As a matter of policy, the University encourages the different colleges and

organizations to put out their own student publications. Any college or
organization desiring to print an independent student publication shall request the
Office of the Vice President for Student Services through the ODSS.

21.7.1

The publisher of each independent student publication shall be the

sponsoring organization as a whole and shall assume all
responsibilities that devolve upon it.

21.7.2

The staffers and adviser(s) of each independent student publication

shall be chosen in accordance with rules and procedures
promulgated by the sponsoring group and approved by the OVPSS
upon recommendation of the ODSS.

21.8 The formal proposal accompanying the request for authority to publish shall
indicate therein, among other things, the following information:
21.8.1
21.8.2
21.8.3
21.8.4
21.8.5
21.8.6
21.8.7
21.8.8
21.8.9

proposed name of the publication;

name of the sponsoring group;
specific purpose/s of the publication;
proposed composition of the editorial staff, including staffers
names and status in the University;
names of proposed advisers; if any, and his/her (their) status in the
University;
complete specifications of the publication;
editorial policies of the publications;
proposed budgetary outlay, and
fund-control system.

21.9 Funds collected directly by student groups earmarked for specific publications
shall be managed by the student groups concerned, subject to the standard rules
of accounting and auditing as may be required by the University Internal
Auditor. A co-signatory must be duly designated by the concerned authorities.
21.10 Printing of official student publications and taking of pictures for the yearbook
may be awarded to a printing press and photo studio after due compliance with
all requirements of law, rules and regulations pertinent thereto. As much as
possible, however, the facilities of the University Printing Press should be
utilized. In any case, a copy of the contract for the printing of any official student
publications and/or taking of photographs in case of an annual shall be
furnished the ODSS, Internal Auditor and the Legal Office through the Office of
the Student Services, which shall ensure that the stipulations, terms and
conditions of the corresponding contracts are duly observed.

SECTION 22
GUIDELINES ON RELIGIOUS AFFAIRS

22.1 All religious activities within the campus, except those, which form part of official
programs sponsored by the University or any of its units, shall be under the
sponsorship of an accredited student organization or a faculty/administrative staff
group and in coordination with the Campus Ministry. The University encourages
ecumenism in the campus.
22.2

The interfaith character of the University Chapel shall be preserved and

respected.

22.3 Classrooms or any other facility of the University shall not be used by any religious
group without written permission from the University authorities concerned.
22.4 Student religious groups shall comply with existing rules and regulations, as well
as those that may be promulgated from time to time by the ODSS.

SECTION 23
GUIDELINES ON THE PRESENTATION OF CULTURAL PROGRAMS/ACTIVITIES
23.1 Every proposed cultural program/activity shall be in pursuit of the objectives of the
University.
23.2

Every cultural program/activity to be held in the University shall have prior

clearance from the Office of the Vice President for Student Services.

23.3

Any bonafide faculty, administrative employee, or student organization that

desires to present a cultural program/activity shall submit the following to the
OVPSS thru the University Center for Culture and the Arts (UCCA): letter of
request, program proposal, production people, budget breakdown, source of
funding.

23.4 The letter of request shall state the title and brief description of the activity,
objective/s inclusive date and time, venue of the presentation, and other pertinent
information. It must also bear the signature of the authorized representative and
endorsing/approving head of office or adviser.
23.5 The UCCA shall act upon the letter of request.
11.5.1

It shall make the necessary recommendation to the OVPSS.

11.5.2
or not.

It shall inform the requesting organization if the activity is approved

23.6 The project proponents shall inform the UCCA of intended changes in the project
within two days prior to its presentation. One week after the activity, they shall
submit the following for documentation/records purposes:
11.6.1

Three copies of the actual program;

11.6.2

At least one picture of the presentation;

11.6.3

Press releases, newspaper reports about the activity, if any; and

11.6.4

Financial report (in the case of a fund-raising project).

23.7 In the case of a fund-raising activity, the project proponents shall remit to the
UCCA fund 10 per cent of the net proceeds.
Other organizations and agencies outside the University may use the
facilities of the institution for their activities by arrangement with the University
Center for Culture and the Arts, the University Business Regulations Office and
the Director of Administrative Services subject to existing policies, rules and
regulations of the University.

TABLE OF SCHOLASTIC DELINQUENCY

ACTION TO BE TAKEN BASED ON NUMBER OF
FAILURES AND TOTAL ACADEMIC UNITS ENROLLED IN PREVIOUS SEMESTERS
21 units 18
units
Warning
3 units f 3 units f 3 units
f
Warning with 4-6 units 4-6
3-5
reduced load f
units f
units f
by 3 units
Reduced load 17-12
7-11
6-8
by 6 units
units f
units f
units f
Dismissal 13-18
12-15
9-12
Dropped from units f
units f
units f
the College
Dropped from 19-21
16-18
13-15
the University units f
units f
units f

Action

24 units

15 units

12 units

9 units

6 units

-----

-----

-----

-----

3-5 units 2-4 units 2-3 units

f
f
6-8 units
f
9-11
units f

-----

5-6 units 4-5 units 2-3

f
f
units f
7-9 units 6-7 units 4-5
f
f
units f

12 units 10-12
f
units f

8-9 units 6 units f

f