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    Question One: Discussion of The Project Life Cycle: Conceptuali Ze Deliver & Close Out

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    Mzee Kodia
    The document discusses the 7 stages of a typical project life cycle: 1) Conceptualize, 2) Plan, 3) Organize, 4) Implement, 5) Control, 6) Integrate, and 7) Deliver & Close Out. It provides a brief overview of the key activities that occur at each stage, including developing a business case, feasibility studies, creating a project management plan, assigning responsibilities, implementing project elements, monitoring budgets and schedules, integrating project components, handing the final product to the client, and closing out the project by documenting lessons learned.

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    Question One: Discussion of The Project Life Cycle: Conceptuali Ze Deliver & Close Out

    Uploaded by

    Mzee Kodia
    43 views4 pages
    The document discusses the 7 stages of a typical project life cycle: 1) Conceptualize, 2) Plan, 3) Organize, 4) Implement, 5) Control, 6) Integrate, and 7) Deliver & Close Out. It provides a brief overview of the key activities that occur at each stage, including developing a business case, feasibility studies, creating a project management plan, assigning responsibilities, implementing project elements, monitoring budgets and schedules, integrating project components, handing the final product to the client, and closing out the project by documenting lessons learned.

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    The document discusses the 7 stages of a typical project life cycle: 1) Conceptualize, 2) Plan, 3) Organize, 4) Implement, 5) Control, 6) Integrate, and 7) Deliver & Close Out. It provides a brief overview of the key activities that occur at each stage, including developing a business case, feasibility studies, creating a project management plan, assigning responsibilities, implementing project elements, monitoring budgets and schedules, integrating project components, handing the final product to the client, and closing out the project by documenting lessons learned.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    43 views4 pages

    Question One: Discussion of The Project Life Cycle: Conceptuali Ze Deliver & Close Out

    Uploaded by

    Mzee Kodia
    The document discusses the 7 stages of a typical project life cycle: 1) Conceptualize, 2) Plan, 3) Organize, 4) Implement, 5) Control, 6) Integrate, and 7) Deliver & Close Out. It provides a brief overview of the key activities that occur at each stage, including developing a business case, feasibility studies, creating a project management plan, assigning responsibilities, implementing project elements, monitoring budgets and schedules, integrating project components, handing the final product to the client, and closing out the project by documenting lessons learned.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 4

    Question One: Discussion of the project life cycle

    Deliver &
    Close out

    Conceptuali
    ze

    Integrate

    Planning

    Control

    organize

    implement

    Any projects have to pass through the following 7 life cycles to be concluded
    consecutively: conceptualize, plan, organize, implement, control, integrate, deliver
    & close out, and finally, knowledge leverage.
    Conceptualize : This is the initial stage in the project. At this stage the project is
    sprouted as an organizational dream or vision which stems out of the demand of the
    business, social or environmental need of the organization in line with its stated
    business objective. The conceptualization takes place at Apex level of the
    organization ( Sponsor of the project) may or may not relay upon the feed backs
    from various stake holders. At this stage a business case analysis duly authorized by
    the top management is carried out to evaluate the following:
    The need and reason for which the project is undertaken
    The changes that the project is expected to accomplish
    The key project requirement that are required to achieve the project goal(s)
    Further to the business case analysis, feasibility study covering both financial
    and nonfinancial aspect of the project is done. Various evaluating tools available
    for this purpose is employed as per the scale of the project. A Project Charter
    comprising of the above aspects is delivered in to next stage in the life cycle.
    Planning. Planning is an art and science of converting a set of objectives to
    realization through a series of steps executed in an organized and predicted
    way so that there will be less requirement of changes in the scheme on a later
    day. Planning is a dynamic activity and it may change from time to time but

    planning is essential before the implementation or execution phase of the


    project starts.
    The ultimate aim of the plan is to avoid course and mid course changes as too
    many changes can lead to time and cost over runs and eventually affect the
    project success. Role of a Project Manager and his team is of paramount
    importance at this stage. A Project Management Plan is the outcome of this
    stage of project life cycle. The project management plan encompass the
    following aspects in details.
    Why of the project ( Mitigating a threat or utilizing an opportunity)
    What is the objective of the project
    Who will execute what
    When will various activities be executed
    Where will the project be set up.
    How the project activities will be carried out
    How much of various items will be executive.
    Plan and control are two significant stages in the project. The plan forms the
    basis for control of project activities. In essence, without plan there will not
    anything to control. Therefore, planning forms a major stepping stone towards
    project implementation and its success.
    Organize: This stage follows the planning stage. Organizing stage deals with
    laying foundation for implementation stage. In organization stage various
    statutory approvals, financial commitment from sponsor, concurrence from other
    stake holders of the projects etc are obtained. Responsibility matrix, in line with
    the work breakdown structure delivered from project management plan, is put in
    place. The implementation team and control teams are drawn and due
    responsibilities are assigned.
    Various vendors, suppliers and service providers are finalized. A start up check
    list is drawn. The readiness to commence the physical work is the outcome of
    the Organization stage. The organization stage marks firm financial and
    management commitment on the project and abandoning the project at this
    stage and beyond carries increased risk. Therefore a system of risk and risk
    management system is also put in place at this stage and beyond.
    Implement. Implementation stage is marked with increased physical activities
    and cash flow. The various elements of the projects are procured, constructed,
    installed and monitored. A project implementation team is put in place before
    the commencement of this phase. They derive inputs from planning and
    organizing stage to draw execution strategies.
    Issue management, team management and interface management play vital
    role in project implementation. The implementation team has to coordinate with
    planning and organizing team on one hand, Client and other stake holders on the

    other hand.
    As the expectation of the stake holders can vary, the
    implementation team has to play a balancing role while keeping the project
    charter in general and objective of the project particularly in focus. Abandoning
    of the project at this is highly risky. The changes in the scope at the advanced
    implementation stage become difficult, costly and risky. This calls for greater
    change control management and cost control management.
    Control. The control phase of the project spreads over the implementation,
    integration and delivery stages of the project. Controls are exercised in order to
    avoid deviations from the plan. It also ensures conformance of the project to the
    set goals. Various Control aspect and their brief function are listed
    Budget control
    : Monitoring of project budget and controlling cost.
    Quality control
    : Compliance to standards are monitored
    Schedule Control: Monitoring of time duration of the project activities
    Change control: Evaluation and implementation of changes.
    Risk Control: Evaluation and mitigation of risks
    The control process starts at post planning stages and span over the rest of project
    life cycles. It provides vital management information to the various stake holders to
    enable them to evaluate the project progress from their perspective. Control
    process calls for through understanding of project charter and project
    implementation plan with specific stress on the scope of the project. It is the control
    that steer the project into success with least deviation in time frame, budget and
    scope.Control phase also delivers valuable information for similar future projects.
    Integrate. Integration phase is where interfacing of different project elements
    takes place . Different activities, elements and interfaces are integrated, checked
    and tested in conformance with the stipulated scope objective.It involves
    assembling, articulating, consolidating and executing integration activities so that
    the project output is ready to be delivered.
    Since integration stage acts as a conformance conduit through which the finished
    product or service reaches the client or end user, it is essential that the stage is
    handled with high personnel and professional standards in order to avoid rejection
    of the product or service and thereby affecting the project goal and organizational
    objective. The product or service that does not conform to the standard shall be
    sent back to the implementation stage for re work or rectification.

    Deliver and Close out Stage. Once the output of the project is ready and has
    passed through the integration phase, it has to be handed over to the client for
    intended use. This involves provision of certificate of completion, installation/
    implementation, training and conformance acceptance by client or end user etc.
    Once the delivery is successfully completed and the deliverable and handed over to
    the client and maintenance is taken over by services or operation department, the

    close out activities of the project began. The close out stage is related to following
    activities are of prime importance.
    PO Close out
    Legal Close out
    Project close out
    All the vendor transactions have to concluded and closed. All agreements have to
    be taken to their legal conclusion and files have to be closed. The project team has
    to be disbanded after due performance evaluation for awards, recognition and
    future records. All the files, drawings, assets and accounts have to be deposited
    with the project sponsor or management authorized by its. A details project close
    out report is the outcome of the close out stage. It provides valuable inputs to the
    Knowledge leverage stage.
    Knowledge Leverage: Every project is unique and therefore brings out new
    revelations which can gainfully be used in similar projects. In view of the above, the
    lessons learned from a projects is systematically recorded and deposited with the
    organizations knowledge bank for future use, Such reports derived from project
    close out reports provides immense information and aid the management to decide
    upon further scaling up of the project and embarking on similar projects. The project
    conceptualization and evaluation becomes less risky when bench marked against
    already successfully completed projects. Thus knowledge leverage provides the
    management with a decision making indicator.

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