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    Total Cost of Ownership (TCO) Calculator: Direct Costs

    Uploaded by

    Sree Nivas
    The document describes a Total Cost of Ownership (TCO) calculator that allows users to estimate direct and indirect costs associated with IT systems over multiple years. Direct costs include hardware, software, management, support, implementation, and communication fees. Indirect costs include end user training and support, as well as downtime costs from planned and unplanned outages. The TCO calculator provides fields to input cost values for each category for years 1 through 3, then generates summaries showing the allocation of direct vs indirect costs and annual costs over the 3-year period.

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    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd

    Total Cost of Ownership (TCO) Calculator: Direct Costs

    Uploaded by

    Sree Nivas
    204 views3 pages
    The document describes a Total Cost of Ownership (TCO) calculator that allows users to estimate direct and indirect costs associated with IT systems over multiple years. Direct costs include hardware, software, management, support, implementation, and communication fees. Indirect costs include end user training and support, as well as downtime costs from planned and unplanned outages. The TCO calculator provides fields to input cost values for each category for years 1 through 3, then generates summaries showing the allocation of direct vs indirect costs and annual costs over the 3-year period.

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    TCO Calculator

    Original Title

    TCO Calculator

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    The document describes a Total Cost of Ownership (TCO) calculator that allows users to estimate direct and indirect costs associated with IT systems over multiple years. Direct costs include hardware, software, management, support, implementation, and communication fees. Indirect costs include end user training and support, as well as downtime costs from planned and unplanned outages. The TCO calculator provides fields to input cost values for each category for years 1 through 3, then generates summaries showing the allocation of direct vs indirect costs and annual costs over the 3-year period.

    Copyright:

    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
    204 views3 pages

    Total Cost of Ownership (TCO) Calculator: Direct Costs

    Uploaded by

    Sree Nivas
    The document describes a Total Cost of Ownership (TCO) calculator that allows users to estimate direct and indirect costs associated with IT systems over multiple years. Direct costs include hardware, software, management, support, implementation, and communication fees. Indirect costs include end user training and support, as well as downtime costs from planned and unplanned outages. The TCO calculator provides fields to input cost values for each category for years 1 through 3, then generates summaries showing the allocation of direct vs indirect costs and annual costs over the 3-year period.

    Copyright:

    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
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    Total Cost of Ownership (TCO) Calculator

    Direct Costs
    Hardware & Software

    The capital expenditures and lease fees for servers, client computers, peripherals, network components, and
    software.

    Management

    The costs associated with network, system and storage management, including labor staffing, maintenance
    contracts, and professional services or outsourcing fees.

    Support

    The support staff labor hours and costs, training labor and fees, travel, support contracts and management
    overhead.

    Implementation

    Cost associated with the implementation of the application. These usually include development (customization and
    integration), testing, training, and consulting.

    Communications fees

    The inter-computer communication expenses for leased lines, remote access, and allocated WAN expenses.

    Indirect Costs
    End user IS

    The cost of formal end-user training, casual learning, informal support outside recognized IT support channels,
    self-development of applications, and local file maintenance.

    Downtime

    The lost productivity due to planned and unplanned network, system, and application unavailability.

    TCO Calculator
    Fill in the appropriate values for each cost category. Please note that this calculator does not take the depreciation of capital
    assets into account. Capital costs are recorded at the time of purchase, rather than as an annual depreciation cost. Once all
    the values are entered, go to the third tab "TCO Summary Sheet" to view the summarized results.
    Direct Costs

    Year 1

    Year 2

    Year 3

    Total ($)

    Hardware

    Servers
    Client computers
    Peripehrals
    Network components
    Maintenance fees

    $
    $
    $
    $
    $
    $

    Total Hardware Costs


    Software

    License
    Maintenance fees

    $
    $
    $
    $

    Total Software Costs


    Management

    $
    $
    $
    $
    $

    $
    $
    $
    $
    $
    $
    $
    $

    $
    $
    $
    $
    $
    $

    Local Area Network


    Wide Area Network
    Remote Access

    $
    $
    $
    $
    $

    Total Communication Fees

    Network
    Systems
    Storage

    Total Management Costs


    Support

    Support staff
    Training fees
    Procurement procedures
    Travel
    Support contracts
    Overhead labor

    Total Support Costs


    Implementation

    Development/customization/integration
    Training
    Consulting/system integration
    Other

    Total Development Costs


    Communication Fees

    Total Direct Costs


    Indirect Costs

    ###
    ###
    ###
    ###
    ###
    ###
    $

    $
    $
    $
    $
    $
    $

    $
    $
    $
    $

    $
    $
    $
    $
    $

    $
    $
    $
    $
    $
    $
    $
    $

    $
    $
    $
    $
    $
    $

    $
    $
    $
    $
    $

    ###
    ###
    ###
    ###
    $

    ###
    ###
    ###
    ###
    ###
    $

    ###
    ###
    ###
    ###
    ###
    ###
    ###
    ###
    $

    ###
    ###
    ###
    ###
    ###
    ###
    $

    ###
    ###
    ###
    ###
    ###

    Year 1

    Year 2

    $
    $
    $
    $
    $
    $
    $

    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!

    $
    $
    $
    $
    $

    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!

    $
    $
    $
    $
    $
    $

    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!

    $
    $
    $
    $
    $
    $
    $
    $
    $

    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!

    $
    $
    $
    $
    $
    $
    $

    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!

    $
    $
    $
    $
    $
    $

    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!

    Year 3

    Total ($)

    End User IS

    Formal end-user training


    Informal end-user training
    Self development of applications
    Local file maintenance

    $
    $
    $
    $
    $
    $

    ###
    ###
    ###
    ###
    ###
    ###

    Total End User IS costs


    Downtime

    $
    $
    $
    $
    $
    $

    Planned downtime
    Unplanned downtime

    $
    $
    $
    $

    $
    $
    $
    $

    Total Downtime costs

    Total Indirect Costs

    Total Costs

    ###
    ###
    ###
    ###

    % of
    Total
    Cost

    #DIV/0!
    % of
    Total
    Costs

    $
    $
    $
    $
    $
    $
    $

    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!

    $
    $
    $
    $
    $

    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!

    #DIV/0!

    TCO Summary Sheet


    After filling in the necessary values, the spreadsheet automically generates two TCO summary graphs. The first graph illustrates the total
    difference between the project's direct and indirect costs. The second graph depicts the total direct and indirect costs per year.

    Direct Costs
    Total Hardware Costs
    Total Software Costs
    Total Management Costs
    Total Support Costs
    Total Development Costs
    Total Communication Fees
    Total Direct Costs

    % of Total Cost
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!
    #DIV/0!

    Indirect Costs
    Total End User IS costs
    Total Downtime costs
    Total Indirect Costs

    % of Total Cost
    #DIV/0!
    #DIV/0!
    #DIV/0!

    Year 1
    $
    $

    Total Direct Costs


    Total Indirect Costs

    Year 2
    $
    $

    Year 3
    $
    $

    3-Year TCO Cost Allocation - Direct versus Indirect

    Total Cost ($)

    3-Year TCO Yearly Costs


    $1.00
    $0.90
    $0.80
    $0.70
    $0.60
    $0.50
    $0.40
    $0.30
    $0.20
    $0.10
    $-

    $-

    $-

    Year 1

    Total Direct Costs

    $-

    $-

    Year 2

    Total Indirect Costs

    $-

    $-

    Year 3

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