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    PSC Circular 52 - Graduate Trainee Scheme Policy in The Public Service PDF

    Uploaded by

    Manoa Nagatalevu Tupou
    The document announces the re-introduction of a Graduate Trainee Scheme in the Fijian public service. It attaches a policy document that provides procedures and guidelines for appointing and managing graduate trainees, who will undergo a 2-year training program. The policy specifies requirements such as having a degree from a recognized institution and being between 20-30 years old to be eligible for the traineeship. Trainees will receive salaries equivalent to the SS04 grade and will be placed in 6-month work attachments across government ministries and departments.

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    PSC Circular 52 - Graduate Trainee Scheme Policy in The Public Service PDF

    Uploaded by

    Manoa Nagatalevu Tupou
    562 views9 pages
    The document announces the re-introduction of a Graduate Trainee Scheme in the Fijian public service. It attaches a policy document that provides procedures and guidelines for appointing and managing graduate trainees, who will undergo a 2-year training program. The policy specifies requirements such as having a degree from a recognized institution and being between 20-30 years old to be eligible for the traineeship. Trainees will receive salaries equivalent to the SS04 grade and will be placed in 6-month work attachments across government ministries and departments.

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    Government of Fiji policy on Graduate trainee scheme in the Public Service

    Original Title

    PSC Circular 52 - Graduate Trainee Scheme Policy in The Public Service.pdf

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    The document announces the re-introduction of a Graduate Trainee Scheme in the Fijian public service. It attaches a policy document that provides procedures and guidelines for appointing and managing graduate trainees, who will undergo a 2-year training program. The policy specifies requirements such as having a degree from a recognized institution and being between 20-30 years old to be eligible for the traineeship. Trainees will receive salaries equivalent to the SS04 grade and will be placed in 6-month work attachments across government ministries and departments.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    562 views9 pages

    PSC Circular 52 - Graduate Trainee Scheme Policy in The Public Service PDF

    Uploaded by

    Manoa Nagatalevu Tupou
    The document announces the re-introduction of a Graduate Trainee Scheme in the Fijian public service. It attaches a policy document that provides procedures and guidelines for appointing and managing graduate trainees, who will undergo a 2-year training program. The policy specifies requirements such as having a degree from a recognized institution and being between 20-30 years old to be eligible for the traineeship. Trainees will receive salaries equivalent to the SS04 grade and will be placed in 6-month work attachments across government ministries and departments.

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    You are on page 1of 9

    PSC CIRCULAR No.

    52/2012
    To:

    Permanent Secretaries and


    Heads of Departments

    Subject: GRADUATE TRAINEE SCHEME


    POLICY IN THE PUBLIC SERVICE

    File:

    29/661/1-4

    Date: 26/07/2012

    1.0

    The Public Service Commission has approved the re-introduction of


    a Graduate Trainee (GT) Scheme within the Public Service.

    2.0

    To facilitate the implementation of the Scheme, a Graduate Trainee


    Policy is now in place for the Public Service, a copy of which is
    attached as Annexure I. The document can also be accessed
    through the PSC website: http://www.psc.gov.fj.

    3.0

    Addressees are advised to disseminate the Policy as widely as


    possible throughout their respective Ministries, Departments and
    Agencies.

    5.0

    Further enquiries may be directed to Mr Eroni Loganimoce on


    telephone
    3314588
    Ext
    257
    or
    email
    address
    eloganimoce@govnet.gov.fj or Mr Sanjeshwar Ram on telephone
    3314588 Ext 302 or email address sanjeshwar.ram@psc.gov.fj.

    Parmesh Chand
    Permanent Secretary for the Public Service

    ANNEXURE I

    Public Service Commission

    POLICY ON GRADUATE TRAINEES IN THE PUBLIC SERVICE


    CONTENTS
    TOPIC

    PAGE

    1.0

    POLICY OBJECTIVE

    2.0

    POLICY

    3.0

    BACKGROUND

    4.0

    DEFINITIONS

    5.0

    RELEVANT LEGISLATIONS AND AUTHORITIES

    6.0

    PROCEDURES

    7.0

    GUIDELINES

    8.0

    EFFECTIVE DATE

    9.0

    REVIEW DATE

    10.0

    KEY SEARCH WORDS

    11.0

    APPROVED BY THE CHAIRMAN OF THE COMMISSION

    1.0 POLICY OBJECTIVE


    This overarching policy provides clear procedures and guidelines to assist the Public
    Service Commission and Government Ministries/Departments in relation to the
    appointment and management of Graduate Trainees in the Fiji Public Service.

    2.0 POLICY
    2.1

    This shall be the only policy on the management of Graduate Trainees in the
    Public Service and Ministries/Departments shall be bound by the contents of this
    policy.

    2.2

    It is at the discretion of the Public Service Commission to select and appoint


    Graduate Trainees in consultation with the respective Permanent Secretaries.

    2.3

    A strict age criteria of 20 to 30 years of age shall apply in the selection and
    appointment of Graduate Trainees.

    2.4

    The Public Service Commission as an employer shall provide on the job training
    and work attachment for Graduate Trainees according to the needs of the
    Public Service.

    2.5

    Ministries/Departments shall submit performance assessment report for the six


    (6) monthly attachment periods to the Public Service Commission.

    2.6

    The PSC shall be the only Government designated focal agency for the
    appointment of Graduate Trainees and the management of the programmes.

    2.7

    If need be, Ministries/Departments shall have GT Policies contextualized to


    address their needs. Ministries/Departments may apply to utilize the services of
    Graduate Trainees provided they have funds approved for this purpose.

    2.8

    A Graduate Trainee shall be on normal terms and conditions of service and


    receive an annual salary pegged at the minimum of SS04 grade or equivalent.

    2.9

    A Graduate Trainee shall undergo training and work attachment for two (2)
    years.

    3.0 BACKGROUND
    3.1

    Graduate Trainees
    The Commission in 2010 had approved the Recruitment of the Best and the
    Brightest policy and accordingly the Graduate Trainees will be on normal terms
    and conditions of service with salaries pegged at the minimum of the SS04 level
    which is $16,160 per annum or equivalent.

    3.2

    The budget for Graduate Trainees (GT) for 2012 is under Activity 3 Corporate
    Services Division and the amount allocated is $$87,833 under SEG1 (Personal
    Emolument and FNPF). The total number of GT that can be appointed in 2012
    is 5.

    3.3

    Reviews of Minimum Qualification Requirement (MQR)


    3.3.1 The Graduate Trainee Programme was last reviewed under the Nicol and
    Hurst Report and the approved MQR is attached as Appendix I
    3.3.2 In 2010 the Commission approved the paper on the Recruitment of the
    Best and the Brightest. The duties of the position and the MQR deduced
    from the paper are attached as Appendix II.

    4.0 DEFINITIONS
    4.1

    Graduate Trainee
    (a)

    Is an applicant of the Graduate Trainee Scheme;

    (b)

    A graduate from a recognised Institution with a GPA of 3.5 and above


    and;
    Is appointed by the Public Service Commission.

    (c)
    4.2

    Contract of Service
    The duration for the Contract for Graduate Trainee shall be for two (2) years.

    4.3

    Trainee/Work Attachment
    A work programme is designed for Graduate Trainees for a period of two (2)
    years prior to taking up appointment in a Ministry or Department.

    5.0 RELEVANT LEGISLATIONS & AUTHORITIES


    5.1

    Public Service Act & Regulations 1999

    5.2

    General Orders, 2011

    5.3

    State Services Decree, 2009

    6.0 PROCEDURES
    6.1

    Recommended MQR
    6.1.1

    Duties
    The graduate shall be required to:

    6.1.2

    (a)
    (b)

    learn through hands-on work on all aspect of the civil service;


    undertake special assignments, support and duties delegated by
    the Supervising Officer;

    (c)

    edit and write relevant papers, documents and correspondence;

    (d)

    prepare briefs;

    (e)

    provide assessments and presentations on assigned tasks;

    (f)

    produce demonstrable results to be considered for accelerated


    promotion to Administrative Officer positions.
    Minimum Qualification Requirement

    A good degree in a discipline of value to the service from a recognized


    institution. The candidate must have excellent command in English and
    must be computer literate. Assessed at interview to have considerable
    potential and the desire to contribute to the Public Service.
    6.2

    APPOINTMENTS
    6.2.1

    The Public Service Commission shall advertise all programmes under the
    Graduate Trainee Scheme in accordance with the needs identified by
    Ministries and Departments.

    6.2.2

    All applicants shall undergo a stringent and streamlined screening process


    that will ultimately identify the desiring top achievers.

    6.2.3

    In line with the current policy of selection and appointments the


    screening process shall include interviews, verbal or written tests and any
    other similar job selection activities.

    6.2.4

    Appointments of Graduate Trainees shall be made according to the


    requirements under the Public Service Act and Regulations, 1999.

    6.2.5

    Supervisors and the Permanent Secretary shall submit to the Commission


    a six (6) monthly performance assessment report for the graduate
    trainee.

    6.3

    TERMS AND CONDITIONS

    6.3.1

    A Graduate Trainee shall be;


    6.3.1.1

    on normal terms and conditions of service; and

    6.3.1.2 paid an annual salary of $16,160, minimum of the SS04 grade.


    6.4

    TRAINING AND WORK ATTACHMENT


    6.4.1

    On appointment, the Graduate Trainee shall;


    6.4.1.1 undergo a one (1) week Induction programme to be conducted
    by the Training Division of PSC;
    6.4.1.2 be on work attachment within the Divisions in PSC or with
    Ministries and Departments for six (6) months;
    6.4.1.3 attend and participate in training and workshops relevant to his
    assignment;
    6.4.1.4 sit and pass H[1] and H[2] Service examinations or to pass a GT
    Service Examinations (Integration of HI, H2 syllabi).
    6.4.1.5 To be absorbed after a initial period of two (2) years to the next
    level, SS03; and,
    6.4.1.6 Provision for waiver if a respective Permanent Secretary feels
    that a Graduate Trainee can be appointed to a higher level
    between SS03 to SS01.

    7.0 GUIDELINES
    7.1

    All Ministries/Departments and Supervising Officer must contact PSC in cases of


    abscondment of Graduate Trainees.

    7.2

    Graduate Trainees may contact PSC for any assistance on any issue not catered
    for in the provisions.

    8.0 EFFECTIVE DATE..................................................................................................................

    9.0 REVIEW DATE........................................................................................................................

    10.0 KEY SEARCH WORDS


    Appointments, Duties, H[1] and H[2] Service examinations, Terms And Conditions,
    Training And Work Attachment

    11.0 APPROVED BY THE CHAIRMAN OF PUBLIC SERVICE COMMISSION, MR.


    JOSEFA SERULAGILAGI

    .....09/07/2012...........
    Date

    Signature

    APPENDIX I
    Nicol and Hurst Report

    Minimum Qualification
    A good degree in a discipline of value to the service. Assessed at interview to have
    considerable potential and the desire to contribute to the Public Service.

    APPENDIX II

    Duties
    The graduate will be required to learn through hands-on work on all aspect of the
    civil service, undertake special assignments, support and duties delegated by the
    Supervising Officer. Able to edit and write relevant papers, documents and
    correspondence, prepare briefs, provide assessments and presentations on assigned
    tasks. The incumbent should be able to produce demonstrable results to be considered
    for accelerated promotion to Administrative Officer positions.
    Qualification
    A good degree in a discipline of value to the service from a recognized institution. The
    candidate must have a good command in English and be computer literate. Assessed
    at interview to have considerable potential and the desire to contribute to the Public
    Service.

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