BS OutstandingEmployeeAward

Business Services
Outstanding Employee Award
Award Description
The Outstanding Employee Award is established to formally recognize and honor outstanding
contributions by an employee in Business Services who demonstrates extra efforts that have a
positive effect on fellow employees and on the goals and objectives of Business Services and
Virginia Tech. This award, which will be given semiannually, will consist of a plaque for the
recipient and a monetary award of $100.
Qualifications for Nomination
Any employee who has not received the award in the current calendar year and who is not
currently serving on the Selection Committee can be nominated.
The nominee should have substantially exceeded in quality and/or quantity the performance
expectation for the position, objective or assignment. The performance of the employee will
have set a standard of excellence and efficiency in relation to the mission of the department.
Examples of actions that constitute performance beyond expected standards are:
? producing high quality of work over an extended period of time, exceeding job
requirements
? producing high quantity of work over an extended period of time, exceeding job
requirements
? giving extra effort to complete a job or handle a heavier workload
? filling in when unit is short-staffed
? volunteering for and working on special projects
? serving on a committee and contributing to its success
? doing things for others that are beyond job requirements
? performing in an exceptionally courteous and cooperative manner
? being so helpful that others write letters of appreciation
? articulating a vision and planning outcomes
? motivating others and developing positive attitudes
? building an extraordinary work team
? managing conflict with positive resolution
? mentoring personnel
? promoting the value of diversity across the unit
? making special efforts to recognize excellence in others
? creating extra opportunities to develop skills and abilities in employees
? contributing to an exceptionally supportive, team-oriented environment
? special achievement(s)
Revised January 2014
Nomination Process
Guidelines for Submitting a Nomination
? Nominations of candidates for the Outstanding Employee Award may be made by any
employee in the Assistant Vice President for Business Services units.
? A nomination must be approved and signed by the employees department head verifying
that the nominee meets the eligibility and criteria requirements. An employee cannot be
approved for nomination if in a probationary status or if there is an active disciplinary action
or a Below Contributor overall performance rating on the employees most recent
performance evaluation.
? Nominations are accepted throughout the year. However, a nomination should not be
submitted more than six months after the accomplishment. Awards will be issued
semiannually.
? Nominations are submitted on a nomination form addressed to the Selection Committee
and are valid for a period of six (6) months. Nomination forms must be submitted by the
10th of June and December to be considered for that semiannual award.
Evaluation of Nominations
A Selection Committee will be established to evaluate all nominations.
? The Selection Committee is comprised of employees appointed by their respective
departmental direction, for a total of seven (7) representatives from the Business
Services areas as follows:
- Air Transportation Services (1)
- Transportation (2)
- Printing Services (1)
- Mail Services (1)
- Information Technology for Administrative Services (1)
- Assistant Vice President for Business Services (1)
? Each Selection Committee member will serve on the committee for a period of one (1)
year, beginning January 1 and continuing through December 31. The committee
representatives will elect a chairperson. The chairperson of the previous years Selection
Committee will act as a non-voting member of the new Selection Committee for the first
meeting to ensure a smooth transition.
? Committee representatives will be recognized for their efforts at the close of their term by
the Assistant Vice President for Business Services.
? The Selection Committee will meet during the third week of June and the second or third
week of December (location and time to be announced).
? Annually in December the Selection Committee will review the awards processes for any
possible revisions and will forward any recommendations to the Assistant Vice President
for Business Services for consideration.
The Selection Committee will discuss and weigh the facts obtained about each nominees
contribution and vote on which nominees contribution stands above the others to receive the
award. If a nominee is approved to receive an award, the Selection Committee will notify the
Assistant Vice President for Business Services no later than the end of June and December.
Award Process
The Outstanding Employee Award for June will be announced during the first work week of July;
the award for December will be announced prior to the Winter Break holidays, if possible. The
Assistant Vice President for Business Services or appointee will present the award, which will
include a personalized plaque for the employee and acknowledgement of a $100 bonus in
employees upcoming pay. An acknowledgement of the award will be announced at the Vice
President for Administrative Services First Friday event. Awards will be funded by the Business
Services operating account.

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Business Services

Outstanding Employee Award

Revised January 2014

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