Uttara University

School of Business
Internship/Project Work (4-Credit hours)
4. Preparation for Internship/Project Work
Before going to internship/project, a student must complete all the required course work of the BBA or
MBA program. After completing the academic and theoretical learning, the student needs to go for
gathering practical knowledge about any business organization. Between these two, s/he needs to make a
mental preparation, arrange an attachment in any organization, and contact with his/her supervisor and
need to make some other formalities. A seminar will be given to make them prepared in this regard.
Internship/Project Activity Chart is shown in Figure 1.

Week

Activity Chart
1

1-2

3-10

Internship/Project
Registration, Preparing
Proposal & Taking
Preparation
Field Survey or
Working as Intern
Analysis of Data
or Experiences

11-12

Final Report
Preparation,
Submission &
Presentation

12-14

Figure 1 Gantt Chart for Internship/Project Work (Week-wise)

5. Activities of the Intern during Internship

The intern must abide by the rules and regulations of the organization. S/he must attend the office
punctually and regularly and take permission from his/her job supervisor to be on leave, if necessary, for
sickness or other compelling reason.
His/her role may be little for the organization but within the period s/he has to be dutiful, responsible,
accountable and loyal to his job supervisor as well as to the organization. S/he must be careful enough to
enrich his/her understanding level, and also for gathering practical knowledge and experiences.

6. Guidelines/Format for Writing the Report of Internship/Project Work

The following format/guideline outlines the specific requirements of the internship/project report in terms
of the overall structure and necessary sections which are appropriate in most circumstances. There is no
strict rule on the length and specific formatting of text. You should be able to format your report in the
Internship/Project Guidelines, School of Business, Uttara University, Dhaka, Bangladesh 1

style most appropriate for your studies. However, a typical internship reports consist of three main
sections: the preliminaries, the main text and the reference material, all of which are outlined on the
following pages.
To prepare final internship/project report, the researcher can feed information in the sections and subsections mentioned below. The chronological sequences of the sections of internship/project final report
are shown in Figure 1.
Back Cover Page
Appendices
References
Scope for Further
Research
Scope & Limitations
Conclusions &
Recommendations
Findings &
Analysis/Internship
Experience
Methodology
Literature
Review/Comp.
Profile
Rationale of the
Study
Objectives of the Study
Introduction/Problem
Statement
Executive Summary

Inner Cover

10
9

8
7
6

5
4
3

List of Figures
Table of Contents
Preface/Acknowle
dgements
Letter of
Authorization
Letter of
Transmittal
iii

11

2
1
v

iv

ii

Cover/Title Page

Figure 2 Chronological Sequences of the Final Internship/Research Report

6.1 Cover/Title Page

There are four things in the title page of the report such as, title of the study, name and affiliation of
the supervisor, name and affiliation of the report preparer, and date of submission with year. The
cover/title page should be given to know the title of the study and other details of the study in brief.
Address and title(s) of the preparer and recipient must be included. A title fly page will precede the
title page for most of the formal report.
Internship/Project Guidelines, School of Business, Uttara University, Dhaka, Bangladesh 2

6.2 Inner Cover

Inner cover page is identical to the cover page. It is basically the photocopy of the title page.

6.3 Letter of Transmittal

The purpose of this letter is to release or deliver the study report to the recipient(s). It serves to
establish some rapport between the reader and the writer. The transmittal should not dive into
report findings except in the broadest terms.

6.4 Letter of Authorization

This is a letter to the person who is supposed to do the research or study, approving the project by
the supervisor or by the institution who has demanded this study, and detailing who has
responsibility for the project and indicating what resources are available to support it. In
internship/project case, this letter will be issued by the Academic Advisor of the intern.

6.5 Executive Summary

It represents the essence of the report. Its length will be one page or at most two so the writer can
carefully sort out what is important enough to appear in it. The main elements that are usually
included in Executive Summary are:
(i)
(ii)
(iii)
(iv)

The objectives of the study that includes the most important background and the specific
purposes of the project;
The major results the are presented. The key results regarding each purpose;
Conclusions that are opinions based on the results and constitute an interpretation of what
the results say; and
The recommendations that are based on the conclusions.

6.6 Table of Contents

The table of contents is essential to any report that is more than a few pages long. It should list the
divisions and sub-divisions and different headings of the report with page references. It is based on
the final outline of the study/research report.

6.7 List of Figures

List of figures includes the choronological list of figures with page number(s) used in the report.

6.8 Statement of the Problem

It explains why the project was undertaken and what it aimed to discover. It should explain the
research/study problem in detail. The relevant background will also be included in this part. It explains
just what this particular project tried to discover. It discuses the research/study questions in a
manner similar to the way they were stated in the internship/project proposal.

6.9 Objectives of the Study

Internship/Project Guidelines, School of Business, Uttara University, Dhaka, Bangladesh 3

Broad and specific objectives are explained here in this section. Broad objectives address the title of the
study while specific objectives explain the specific aspects of the study/research. The purpose of the
study/research is to discover answers to questions through the application of scientific procedures. The
main aim of the study/research is to find out the truth which is hidden and which has not been discovered
yet. Though, each research study has its own specific purpose(s), one may think of study/research
objectives as falling into a number of following broad groupings:
i.
ii.
iii.
iv.

To gain familiarity with a phenomenon or to achieve new insights into it (such studies with this
object in view are termed as exploratory research study);
To portray accurately the characteristics of a particular individual, situation or a group (such
studies with this object in view are known as descriptive research);
To determine the frequency with which something occurs or with which it is associated with
something else (such studies with this object in view are known as diagnostic research);
To test a hypothesis of a causal relationship between variables (such studies are known as
hypothesis-testing research).

6.10 Rationale of the Study

We frequently hear the term rationale that is defined as a justification for doing something. A rationale is
the articulation of the reasons for conducting the study and its importance to the organization,
policymakers, and the stakeholders.

6.11 Literature Review/Company Profile

A literature review is not an annotated bibliography in which one summarizes briefly each article that
he/she has reviewed. It focuses on a specific topic of interest to his/her and includes a critical
analysis of the relationship among different work and relating this research study to their work. It
may be written as a stand-alone paper or to provide a theoretical framework and rationale for a
research study. Eight steps may be followed to write a literature review such as:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)

Review APA guidelines;

Decide on a topic;
Identify the literature that you will review. It may include the description of the
organization, available literature on the topic he/she is doing study/research etc.
Analyze the literature;
Summarize the literature in table or concept map format;
Synthesize the literature prior to writing the review;
Writing the review; and
Development of a coherent essay or write-up.

In this part of your report, you should also describe and evaluate the organization you are
interned in. It should include the following:
i.
ii.
iii.
iv.
v.
vi.

History of the company

Organizational structure
Mission, vision and objective
Service/Product of the company
Market: national and/or international
Performance over the years (at least 5 years, if the organization is older than 5 years)
Internship/Project Guidelines, School of Business, Uttara University, Dhaka, Bangladesh 4

vii.
viii.
ix.
x.
xi.
xii.
xiii.

Analysis of performance of the company

Analysis of strengths and weaknesses (SW) of the organization
Assessment of the opportunities and threats (OT) of the organization
Analysis the SWOT of the organization
Specific strategies to improve the organizational effectiveness
Areas of improvement to be made
Concluding remark

6.12 Methodology of the Study

Research methodology is a challenge to write because of the technical procedures that must be explained
in a way appropriate for the audience. This division should address the following five areas.
i.
ii.
iii.
iv.
v.

Research design: Was the study exploratory, descriptive, or causal? Why was this particular
design suited to the study? Explain these observations in detail.
Data collection methods: Did the data come from primary or secondary sources? Were results
collected by survey, observation, or experiment? A copy of the survey questionnaire or
observation form should be included in the appendix.
Sample design: What was the target population? What sampling frame was used in the study?
What sample units were used? How were they selected? Detailed computations supporting these
explanations should be reserved for the appendix.
Fieldwork: What did you observe or expereince over there where you worked? Was the work
focused on the topic you studied? This section is important for establishing the degree of
accuracy of the results.
Analysis: This section should outline the general statistical methods used in the study but should
not overlap with the findings.

6.13 Findings and Analysis/Internship Experience

This section of the report shows you how to discuss the results that you have found in relation to both
your research questions and existing knowledge. This is your opportunity to highlight how your research
reflects, differs from and extends current knowledge of the area in which you have chosen to carry out the
study. This section is your chance to demonstrate exactly what you know about this topic by interpreting
your findings and outlining what they mean. At the end of your discussion you should have discussed all
of the results that you found and provided an explanation for your findings.
Discussion section should not be simply a summary of the results you have found and at this stage you
will have to demonstrate original thinking.
First, you should highlight and discuss how your study has reinforced what is already known about the
area. Many students make the mistake of thinking that they should have found something new. In fact, a
very few research projects have findings that are unique. Instead, you are likely to have a number of
findings that reinforce what is already known about the field and you need to highlight these aspects,
explaining why you think this has occurred.
Second, you may have discovered something different and if this is the case, you will have plenty to
discuss. You should outline what is new and how this compares to what is already known. You should
also attempt to provide an explanation as to why your research study identified these differences.

Internship/Project Guidelines, School of Business, Uttara University, Dhaka, Bangladesh 5

Third, you need to consider how your results extend knowledge about the field. Even if you found
similarities between your results and the existing work of others, your research study extends knowledge
of the area, by reinforcing current thinking. You should state how it does this as this is a legitimate
finding. It is important that this section is comprehensive and well structured making clear links back to
the literature you reviewed earlier in the internship/project. This will allow you the opportunity to
demonstrate the value of your research and it is, therefore, very important to discuss your work
thoroughly.

In this part, you should describe the company as well as your fields of activity during the
internship. You should provide your Job description incorporating the following:
i.
ii.
iii.
iv.

Duties and responsibilities within the organization

Reporting structure (who was the superior officer)
Department or division where the student worked
Specific contributions you have made to the organization

You are required to provide a written assessment of your work experience, indicating the type of
work accomplished, the work environment and how the internship related to the educational
program you are pursuing. Then describe what have you learned and experienced in the
internship.
Your internship report needs to follow these layout guidelines in order to be accepted:
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.

Length of the report: 30-50 pages

Font: Times New Roman , size: 12 points
Line spacing: 1.5 lines
Top and bottom margins: 1 inch, left and right margins: 1.25 inches
Page numbers (starting on the first text page): centered in the footer
Justified the text lines
No boarder, no shading
No color (just black) except graphs, exhibits and pictures

6.14 Conclusions and Recommendations

The last division of the body of the report presents the conclusions and recommendations based on the
findings and results. Conclusions are the opinions that are explained in detail and that are based on
results, whereas recommendations are specific suggestions for actions.

6.15 Scope and Limitations

Scope and limitations outline the parameters of a research study. Scope describes how much of a topic the
study covers, while limitations include some potential areas where the study may fall short. Any work can
be further expanded upon. Scope and limitations is generally a short chapter within an internship/project
report. It indicates the scale of the report, and undercuts potential arguments against the strength of the
research/study. When writing a scope and limitations section of a report, it is important to be honest and
objective focused. Especially in a research/project report, a well thought-out scope and limitations
description can provide the missing element by recognizing the bounds and shortfalls of a report.

Internship/Project Guidelines, School of Business, Uttara University, Dhaka, Bangladesh 6

6.16 Scope for Further Research

In this part of the report, the intern should include the scope for further study. It may be defined as by
taking a more number of samples the study may be made more representative. It also may include the
potential areas on which research may be conducted.

6.17 References
References are the names of the authors and the details of the documents used and referred in the report.
This is basically the sources of information used in the report. American Psychological Style (APA) may
be followed in this section.

6.18 Appendices
It includes and presents the too materials. Any material that is too technical or too detailed to go in the
body of the report should appear in the appendix. This includes materials of interest only to some readers,
or subsidiary materials not directly related to the objectives of the study.

7. Report Submission, Evaluation and Defense

The supervisor will supervise the students throughout the trimester and in the supervising
process a Log Book must be maintained by him/her to record the attendance of the intern. In
evaluating the Internship/Project Report, two major components will be used to give the marks
namely,
i.
ii.

Internship/Project Report
Defense

Out of 100 marks, 80 marks will be given by the internship/project supervisor. Other 20 marks
will be given by the Internship/Project Defense Board. The distribution of the total marks of
Internship/Project Work is shown in Table 1.
Sl.
No.
1.
4.
Total

Table 1 Overall - Marks Distribution in Internship/Project Report

Particulars
Marks
Supervisor & Second Examiner
Defense Committee/Board

80
20
100

After submitting your report, academic supervisor, a second examiner- a faculty member (and
possibly your job supervisor,) evaluate your internship/project report placing equal emphasis on
content and literary quality. Your internship/project report receives marks out of 80 and its
approximate distribution is shown in Table 2.
Sl. No.
1.

Table 2 Marks Distribution in Internship/Project Report

Particulars
Company Profile
Internship/Project Guidelines, School of Business, Uttara University, Dhaka, Bangladesh 7

Marks
10

2.
3.
4.
5.
6.
7.

8.

Statement of the Problem/Background of the Study

Objectives of Internship Study/Project
Methodology
Analysis and Interpretations
Conclusions, Recommendations, References
Overall Assessment (Report of the job supervisor, frequency
of contact with academic advisor, seriousness during
internship work, neatness & overall standard of the report,
etc. may be considered)
Total

05
05
15
25
10
10

80

If your report earns at least 50% marks out of 80, you will be asked to present and defend the
report. In your presentation session, you will be asked to focus on the objectives, methodology,
analysis & interpretations, recommendations and conclusions (if you have any). But you should
have other parts of the report ready for presentation in case the Board wants you show them.
Your presentation and defense receive marks out of 20 and its approximate distribution is shown
in Table 3.
Sl. No.
1.
2.
3.
4.
5.
6.

Table 3 Marks Distribution in Internship/Project Defense

Particulars
Quality of Multimedia Slides/OHP Slides
Presentation Style: eye contact, body language, etc.
Verbal Expression clarity of voice, pronunciation, etc.
Language -English
Quality of answers to questions asked
Total

A grade will be assigned on the basis of total marks following

shown below (Table 4).
Table 4 UU Grading Systems
Score
Grade
Grade Points
80% & above
A+
4.00
75% to less than 80%
A
3.75
70% to less than 75%
A3.50
65% to less than 70%
B+
3.25
60% to less than 65%
B
3.00
55% to less than 60%
B2.75
50% to less than 55%
C+
2.50
45% to less than 50%
C
2.25
40% to less than 45%
D
2.00
Less than 40%
F
0.00

Marks
2
2
3
3
10
20

the Universitys grading policy

Meaning
Outstanding
Excellent
Very Good
Good
Satisfactory
Above Average
Average
Below Average
Pass
Fail

Thanks!

Internship/Project Guidelines, School of Business, Uttara University, Dhaka, Bangladesh 8