Automatic Formatting: Which Microsoft Office 2010 Program Are You Using?

9/30/2015
AutomaticformattingOfficeSupport
Automatic formatting
By using AutoFormat, you can quickly apply formatting such as headings, bulleted and numbered lists,
borders, numbers, symbols, and fractions to your text.
To format a date in Excel, seeFormat a date the way you want.
The following are some things you should consider as you work with the automatic formatting options:
TheAutoFormat As You Typeoptions are global options that apply to all files for a program.
TheAutoFormat As You Typeoptions cant be applied to previously written text in the following
Microsoft Office 2010 programs: Outlook, PowerPoint, Excel, Publisher, and Visio.
To disable all automatic formatting for a program, you must clear eachAutoFormat As You Typeoption
for that program.
Which Microsoft Office 2010 program are you using?

Word
Undo automatic formatting
Turn on or off automatic formatting options
What does each option mean?
Replace as you type
Apply as you type
Automatically as you type
Outlook
Replace as you type
Apply as you type
Excel
Turn on or off automatic formatting
Replace as you type
Apply as you work
Automatically as your work
PowerPoint
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Replace as you type
Apply as you type
Publisher
Replace as you type
Apply as you type
Visio
Replace as you type
Word
You can automatically format a document either as you type or after you have written it. In both cases, you
can control which automatic changes Word makes. You can also turn off automatic formatting.

When Word applies the automatic formatting, you can click theAutoCorrect Optionsbutton
appears and choose to:
that
Undo the formatting and you choose to redo it after you undo it for this instance only
Change the specific AutoFormat options globally by clicking the stop option so that Word stops making
this change
Change the options for Word by clickingControl AutoFormat Options.
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When you set options on theAutoFormat As You Typetab, Word can automatically format text as you are
typing your document. For example, if you type a number followed by a period or hyphen, followed by a
space or tab, followed by text, Word makes the text a numbered list.
1. Click theFiletab.
2. UnderHelp, clickOptions.
3. ClickProofing.
4. UnderAutoCorrect Options, clickAutoCorrect Options.
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5. Click theAutoFormat As You Typetab.

6. Select or clear the check boxes for the options that you want to enable or disable. For more
information on the options, see the section below.
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Replace as you type
"Straight quotes" with smart quotes Replaces straight quotation marks " " and straight
apostrophes ' with curved, open and closedquotation marks and curved apostrophes .
Fractions 1/2 with fraction character Replaces typed fractions 1/2 with a single character
fraction .
NOTE This option replaces only the following typed fractions: 1/4, 1/2, and 3/4.
*Bold* and _italic_ with real formatting Applies bold font to any text enclosed in asterisks *; applies
italic font to any text enclosed in underscores _. For example, *computer* becomes computer and
_computer_ becomes computer.
Internet and network paths with hyperlinks Replaces typed Internet addresses, network paths, and
email addresses with hyperlinks.
Ordinals 1st with superscript Replaces ordinal numbers that show the relative position of an item in
a sequence for example, 1st, 2nd, or 3rd with superscript .
Hyphens with dash Replaces a double hyphen with an em dash ; replaces a single
hyphen with a space before and after with an en dash .
Apply as you type
Automatic bulleted lists Creates a bulleted list when a line of text starts with one of the following
characters *, , or > followed by a space or tab.
NOTE To end a bulleted list, press ENTER two times.
Border lines Draws a line when you type three consecutive instances of the following characters ~, #,
*, , _, or = on a new line, and then press ENTER. For example, typing ~~~ on a new line, and then
pressing ENTER draws a wavy line across the page.
Builtin Heading styles Applies heading styles to paragraphs of five or less words that do not end
with punctuation after you press ENTER two times. For Heading 1, type a new line; for Heading 2,
precede the new line with a single tab; for Heading 3, precede the new line with two tabs.
NOTE You must press ENTER two times after the previous paragraph to automatically apply heading
styles.
Automatic numbered lists Creates a numbered list when a line of text starts with the number 1
followed by a period or tab.
NOTE To end a numbered list, press ENTER two times.
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Tables Creates a single row table when you insert a sequence of plus signs + and hyphens at the
start of a line of text, and then press ENTER. You must begin and end the sequence with a plus sign. For
example, ++++ creates a single row table with three columns. The column width is equal to
the number of hyphens typed between the plus signs. To add rows anywhere in the table, position the
cursor at the end of the row where you want to insert the new row, and then press ENTER.
Format beginning of list item like the one before it Formats the leadin text of a list item like the
leadin text of the previous list item. Leadin formatting is repeated up to the first punctuation character
of the list item, typically a period, colon, hyphen, em dash, question mark, exclamation point, or similar
character.
NOTE Only formatting that applies to all the leadin text is repeated in the next list item. Formatting
that applies to a section of the leadin text is not repeated in the leadin text of subsequent list items.
Set left and firstindent with tabs and backspaces Indent the first line of a paragraph by putting
the cursor before the first line, and then pressing the TAB key. Indent the whole paragraph by putting
the cursor before any line in the paragraph except the first line, and then pressing the TAB key. To
remove an indent, put the cursor before the first line of the paragraph, and then press the BACKSPACE
key.
Define styles based on your formatting Applies a builtin style to manually formatted text when the
text has the same formatting as a builtin style.
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Outlook
When Outlook applies the automatic formatting, you can click theAutoCorrect Optionsbutton
that
Change the specific AutoFormat options globally by clicking the stop option so that Outlook stops
making this change
Change the options for Outlook by clickingControl AutoFormat Options.
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3. ClickMail.
4. UnderCompose messages, clickEditor Options.
Top of Page

Replace as you type
fraction .
*Bold* and _italic_ with real formatting Applies bold font to any text enclosed in asterisks *; applies
italic font to any text enclosed in underscores _. For example, *computer* becomes computer and
_computer_ becomes computer.
Apply as you type
Border lines Draws a line when you type three consecutive instances of the following characters ~, #,
*, , _, or = on a new line, and then press ENTER. For example, typing ~~~ on a new line, and then
pressing ENTER draws a wavy line across the page.
Builtin Heading styles Applies heading styles to paragraphs of five or less words that do not end
with punctuation after you press ENTER two times. For Heading 1, type a new line; for Heading 2,
precede the new line with a single tab; for Heading 3, precede the new line with two tabs.
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styles.
Tables Creates a single row table when you insert a sequence of plus signs + and hyphens at the
start of a line of text, and then press ENTER. You must begin and end the sequence with a plus sign. For
example, ++++ creates a single row table with three columns. The column width is equal to
the number of hyphens typed between the plus signs. To add rows anywhere in the table, position the
cursor at the end of the row where you want to insert the new row, and then press ENTER.
Format beginning of list item like the one before it Formats the leadin text of a list item like the
leadin text of the previous list item. Leadin formatting is repeated up to the first punctuation character
of the list item, typically a period, colon, hyphen, em dash, question mark, exclamation point, or similar
character.
NOTE Only formatting that applies to all the leadin text is repeated in the next list item. Formatting
that applies to a section of the leadin text is not repeated in the leadin text of subsequent list items.
Set left and firstindent with tabs and backspaces Indent the first line of a paragraph by putting
the cursor before the first line, and then pressing the TAB key. Indent the whole paragraph by putting
the cursor before any line in the paragraph except the first line, and then pressing the TAB key. To
remove an indent, put the cursor before the first line of the paragraph, and then press the BACKSPACE
key.
Define styles based on your formatting Applies a builtin style to manually formatted text when the
text has the same formatting as a builtin style.
Top of Page
Excel
When Excel applies the automatic formatting, you can click theAutoCorrect Optionsbutton
that
Change the specific AutoFormat options globally by clicking the stop option so that Excel stops making
this change
Change the options for Excel by clickingControl AutoFormat Options.
Top of Page
When you set options on theAutoFormat As You Typetab, Excel can automatically format text as you are
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When you set options on theAutoFormat As You Typetab, Excel can automatically format text as you are
typing your worksheet.
3. ClickProofing.
Top of Page

Replace as you type
Internet and network paths with hyperlinks Replaces typed Internet addresses, network paths, and e
mail addresses with hyperlinks.
Apply as you work
Include new rows and columns in table Adds a new row or column to an existing table when you enter
data in an adjacent row or column. For example, if you have a two column table in columns A and B, and then
enter data in an adjacent cell in column C, column C is automatically formatted as part of the existing table.
Automatically as your work
Fill formulas in tables to create calculated columns Applies a single formula to all table cells in a column.
The formula automatically adjusts to extend to all table cells in the column.
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PowerPoint
When PowerPoint applies the automatic formatting, you can click theAutoCorrect Optionsbutton
that
Change the specific AutoFormat options globally by clicking the stop option so that PowerPoint stops
making this change
Change the options for PowerPoint by clickingControl AutoFormat Options.
Top of Page
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Top of Page

3. ClickProofing.
Top of Page

Replace as you type
fraction .
Smiley faces : and arrows ==> with special symbolsReplaces typed smiley faces and arrows with
equivalent character symbols.
Apply as you type
AutoFit title text to placeholderDecreases the font size of the title text so that the text fits in the
defined title text placeholder.
NOTEThe title text automatically decreases by only one font size increment, for example from 8/11
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NOTEThe title text automatically decreases by only one font size increment, for example from
44 to 40, based on the builtin font sizes for the font. If you want to further decrease the font size,
select the title text and eitherselecta smaller builtin font size from the Font Size list or type the
font size you want in the Font Size list.
AutoFit body text to placeholderDecreases the font size of the body text so that the text fits in
the defined body text placeholder.
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Publisher
When Publisher applies the automatic formatting, you can click theAutoCorrect Optionsbutton
that
Change the specific AutoFormat options globally by clicking the stop option so that Publisher stops
making this change
Change the options for Publisher by clickingControl AutoFormat Options.
Top of Page

1. Open a file or create a new file in Publisher.
4. ClickProofing.
Top of Page

Replace as you type
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Apply as you type
Top of Page
Visio
When Visio applies the automatic formatting, you can click theAutoCorrect Optionsbutton
that
Change the specific AutoFormat options globally by clicking the stop option so that Visio stops making
this change
Change the options for Visio by clickingControl AutoFormat Options.
Top of Page

3. ClickProofing.
Top of Page

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Replace as you type

fraction .
Smiley faces : and arrows ==> with special symbolsReplaces typed smiley faces and arrows with
equivalent character symbols.
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9/30/2015

Which Microsoft Office 2010 program are you using?

What does each option mean?

Undo automatic formatting

Turn on or off automatic formatting options

5. Click theAutoFormat As You Typetab.

What does each option mean?

NOTE To end a numbered list, press ENTER two times.

Turn on or off automatic formatting options

What does each option mean?

Turn on or off automatic formatting

What does each option mean?

Turn on or off automatic formatting

What does each option mean?

Turn on or off automatic formatting

What does each option mean?

Turn on or off automatic formatting

What does each option mean?

Replace as you type

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