About EU Grants
About EU Grants
2013
Summary
1. Introduction
2. How to award a grant?
3. Contract preparation & management
4. Further information
INTRODUCTION
PRAG 6.1.1
ART. 121 FR
PROCUREMENT
buying things
GRANTS
giving money
Purchase of
services/supplies/
works
Object
Contracting
Authority
Owner of
results
Grant beneficiary
100%
Financial
contribution
Co-financing: % of total
eligible/accepted costs. EU
Contribution: Reimbursement of the
actual eligible costs incurred
Profit allowed
Profit
No profit allowed
Procedure
Basic Principles
in Grants
What? Why? Exceptions
1.Programming
Transparency
Equal treatment
1.
2. Non-cumulation
3.
Non-retroactivity
4. Co-financing
5. Non-profit
6
PRAG 6.2
HOW TO
AWARD
A GRANT?
PRAG 6.4.1
Publicity
Receipt, registration, opening & administrative check
Evaluation of the quality of the concept notes - Report
2
2
Eligibility
Committees recommendations - Report
PUBLICITY
Annual Work Programme
DEVCO website before 31st of March
Call for proposals: Guidelines for applicants (1)
DEVCO website and in any other appropriate media
A paper copy has to be made available by the Contracting
Authority on request
Information day
11
PRAG 6.4.1
Publicity:
Guidelines
Timeline of a restricted
Call for Proposals
Annual
Work
Programme
Reception of
CONCEPT
NOTES
GUIDELINES
for
Applicants
45 days*
Reception of
FULL
PROPOSALS
Short-list of
best
Concept
Notes and
invitation to
submit FULL
PROPOSALS
Signature of
GRANT
CONTRACTS
Evaluation
Report and
information
to
applicants
45 days*
180 days**
60 days**
*- These periods may be extended by the Contracting Authority, they may also be reduced but a derogation is needed in this case
**- These periods do not apply in the case of complex actions or where a large number of proposals has been received
Timeline of an open
Call for Proposals
Reception of
FULL
PROPOSALS
Annual Work
Programme
GUIDELINES
for
Applicants
Signature of
GRANT
CONTRACTS
Evaluation
Report and
information
to
applicants
90 days*
180 days**
60 days**
*- This period may be extended by the Contracting Authority, they may also be reduced but a derogation is needed in this case
**- These periods do not apply in the case of complex actions or where a large number of proposals has been received
15
16
CONTRACT
PREPARATION
&
MANAGEMENT
17
Contract preparation
Budget
Arithmetical errors / ineligible costs
Other corrections (mandate from
Evaluation Committee!)
Contractual deadlines
Action implementation period
Contract execution period
Eligibility period
No negotiation allowed!!
18
Annexes
I
II
III
IV
V
Budget
Eligible costs must meet all the following criteria:
- indicated in budget
- identifiable and verifiable
- be reasonable and justified (economy and efficiency)
- incurred during the implemention of the action (exceptions:
costs relating to final report and expenditure verification)
20
article 14
-General
No conditions
mention
on simplified?
for example
21
Budget
Indirect costs:
max 7% to cover administrative overheads
Contingencies:
max 5% to be used only after prior approval by the
Contracting Authority
22
All Years
Unit
# of units
Costs
Unit
value
(in
EUR)
Costs
(in EUR)
4.000
48.000
1. Human Resources
1.1 Salaries (gross salaries including social security charges
and other related costs, local staff)4
1.1.1 Technical
per month
12
12
3.500
per diem
60
100
6.000
200
20
4.000
42.000
100.000
Per flight
1.000
5.000
12
200
2.400
7.400
Subtotal Travel
4. Local office
FLAT RATE
Per month
Per month
Per month
Per month
2.700
2.700
3%
5.1 Publications9
5.2 Studies, research9
Subtotal Other costs, services
LUMP SUM
8.000
8.000
General principles
Addendum
Modifying the budget unilateraly
Subgranting
24
Grants
Annex IV
Implementation
Period and
Execution Period
Contract Modifications
Time
Exceptions
PRAG
Contract
Signature
End of action
Final Payment
26
FURTHER
INFORMATION
27