Procedure For Sampling

Procedure for Sampling
1.0 PURPOSE
The purpose of this procedure is to guide laboratory staff about the safe handling of the
sample handling.
2.0 SCOPE
This procedure is applicable on the activities related to the following;
a. Sampling
b. Receiving
c. Identification
d. Handling
e. Storage
f. Disposal
3.0 RESPONSIBILITIES
3.1 DMR is responsible to ensure execution of this procedure
3.2 Lab Analyst is to maintained related records as mentioned
4.0 PROCEDURE
4.1 Sampling Plan
Sampling for routine testing at ENTERPRISE is carried out as per the Quality Plan.
The plan consists of the following information;
Area from where the sample is to be taken i.e. 1, 2, 3.

Sample point from where it is taken
Type of sample collected i.e. liquid, gas etc.
Quantity of the sample drawn. Generally the quantity of the sample is taken in such
a way that meets the requirement for the testing of each parameter three times
Sampling frequency i.e. daily, weekly or monthly
Sample units i.e. uS / cm, ppm
4.2 Sampling Frequency

Sampling frequency for routine testing is defined on the said Quality Plan. The
determination of sampling frequency depends on the following factors;
Customer Requirements
Process requirements
Legal / Statuary requirements
However, for special and additional check samples, requests are communicated to
concerned analyst by rep of the relevant department.
4.3 Sample Collection and Handling
4.3.1ENTERPRISE has developed SOPs for collection and handling of different
samples (acidic, basic, liquid, gas, sludge etc.). Lab chemist ensures that SOP
for sampling is followed.
4.3.2Samples are collected either by directly filling appropriate sample container or
by using an automatic sampler or other appropriated device. It is ensured that
collection device does not come into contact with sample containers.

4.3.3Samples are collected in designated container bottles that are properly labeled.
In order to avoid sample mix up / contamination, lab has developed a
comprehensive color coding scheme. These are;
S#
1
2
3
4
5
6
7
Plant
NP plant
Nitric Acid
Ammonia
Urea
Offsite and Utilities
CAN / AN
Miscellaneous
Color
Blue
Orange
Pink
Yellow
Green
Grey
White
4.3.4The sample collector ensures that following minimum information is mentioned

on the label prior to sample collection;
Sampling Date
Sampling Time
Sample Point
4.3.5Following is considered to ensure better sample collection;
The sample should be collected from predefined location to ensure

compliance
Sampling apparatus must be properly cleaned to avoid cross-contamination
Actual sample container is selected that is to be used to transport the
sample to the laboratory
4.3.6After collection, all samples are submitted in the Sample Collection Bay where
they are inspected prior to further processing.
4.3.7Samples are identified / enlisted in relevant lab notebooks / logbooks by
concerned analysts.
4.3.8The samples that show nonconforming results are isolated and reported to the
Lab Chemist who then proceeds as per the instructions provided in the
Procedure for Control of Nonconforming Testing Work.
4.4 Sample Receiving
4.4.1The lab-sample receiver (Supervisor / Analyst) inspects the incoming samples
(routine / special) and verifies its content by checking the following:
The integrity and condition of all sample containers,

Checks for leakage, cracked or broken closures or containers, evidence of
grossly contaminated container exteriors
Verifies the receipt of complete Sample Tag for each container or set of
containers.
4.4.2After the received samples are verified, special and additional check samples
are logged in Special Samples register prior to proceeding for testing whereas
routine samples are simply transferred to designated work tables.
4.4.3Similarly, the samples found noncompliant to the acceptance criteria are
rejected and entries are made in the Rejected Samples register. In case
rejection exceeds 10% of the total number of samples received in one month
then CPA is raised by Lab Chemist / DMR as per the Procedure for Corrective
and Preventive Actions.

4.5 Sample Storage
4.5.1Once the sample is received, the laboratory personnel are responsible for the
care and custody of the sample. The samples must be secured in the laboratory
at all times. As they await analysis, the samples are stored in a way that
satisfies requirements for analytic stability, safety and ease of retrieval.
4.5.2In order to avoid sample mix up, lab has designated locations for the storage
and segregation of; samples received for testing, samples under analysis /
testing, samples cleared after testing and samples showing abnormal results.
4.6 Sample Disposal
4.6.1The sample will be disposed when it is certain that the information is no longer
required, or the sample has deteriorated.
4.6.2In case of routine testing other than composite product, samples are simply
disposed-off as per the developed SOPs pertaining to the type of sample like
acid, caustic, product etc..
4.6.3In case of routine testing of composite product, the sample is retained in sealed
bags under appropriate conditions for one month. After completion of its
retention period, the bags are submitted to Product Handling Department where
they are treated as sweep i.e. they are sold in market at discounted price.
4.6.4For samples showing abnormal results, the sample is preserved in lab under
appropriate conditions till further instructions by Lab Chemist. Once declared
clear by the Lab Chemist, they are disposed-off as per the defined SOP for
disposal.
5.0 RELATED DOCUMENTS

5.1 SOP for Sampling of Acid / Caustic / Sodium Hypochlorite Tankers
5.2 SOP for Sampling of Fresh and Used Oil
5.3 SOP for Sampling of Liquid Ammonia from Plant
5.4 SOP for Disposal of Acid, Base And Sodium Hypochlorite Samples after analysis
6.0 RECORDS
6.1 O / U Quality Plan
6.2 Raw Material Quality Plan

Procedure For Sampling

Uploaded by

Copyright:

Available Formats

Procedure For Sampling

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Procedure For Sampling

Uploaded by

Copyright:

Available Formats

What is the purpose of sampling procedures?

What information is included on sample labels?

Procedure for Sampling

Area from where the sample is to be taken i.e. 1, 2, 3.

4.2 Sampling Frequency

Procedure for Sampling

4.3.4The sample collector ensures that following minimum information is mentioned

4.3.5Following is considered to ensure better sample collection;

The sample should be collected from predefined location to ensure

The integrity and condition of all sample containers,

Procedure for Sampling

5.0 RELATED DOCUMENTS

You might also like