Introduction to Production Part Approval Process

(PPAP)
Production Part Approval Process (PPAP) defines generic requirements for production part
approval. The purpose of PPAP is to determine if all of Alto Shaams engineering design records
and specification requirements are properly understood by the supplier, and that the
manufacturing process has the potential to produce product that will consistently meet these
requirements during an actual production run at the quoted quantity.

NOTE: Submission Requirements will be provided to the Supplier via the Purchase Order.
Unless specified in the Purchase Order, PPAP will not be required.

All PPAP Submission Documentation should be returned via E-Mail to:

supplierppap@alto-shaam.com
and must be sent in advance of any production shipment.

Suppliers are not to ship production orders to Alto-Shaam until notified of PPAP Approval

2 PPAP Sample Parts are required for Level 3 Submission and are to be Identified as
Unapproved PPAP Sample Parts (See Pages 15 & 17) and must be provided and
approved prior to any production shipment.

All forms referenced in this Document can be accessed at:

http://supplierportal.alto-shaam.com/

Supplier Quality Management

Production Part Approval Process

Revision 1
July 18, 2013

Introduction
The Alto Shaam Purchasing staff has prepared this guide for new and existing
suppliers of raw material and components to Alto Shaam. Its purpose is to define
the approval process of new or revised parts, or parts that are from new or
significantly revised production methods. As a Supplier, it is your responsibility to
ensure that you ship only parts that have been approved and meet Alto Shaam
specifications.
If you have questions regarding the contents or processes described in this guide,
please contact the Supplier Development Engineer representative of Alto Shaam at
1-800-558-8744.
For further information about the contents of this guide, please refer to the
Automotive Industry Action Groups (AIAG) Production Part Approval Process (PPAP).

Production Part Approval Process (PPAP)

Purpose
The purpose of the Production Part Approval Process (PPAP) is:
To provide evidence that all Alto Shaam engineering design records and specification
requirements are properly understood and fulfilled by the supplying organization.
To demonstrate that the established manufacturing process produces product that consistently
meets all requirements during an actual production run.

When is PPAP Submission Required?

In general PPAP is required anytime a new part or a change to an existing part or process is being
implemented. It is at the discretion of Alto Shaam to determine whether PPAP will be required.
As a supplier to Alto Shaam your quality system should be capable of meeting the requirements of the
PPAP submission regardless of whether you have been asked for a submission.
Alto Shaam reserves the right to request a PPAP submission for a variety of reasons including:
1.
2.
3.
4.
5.
6.
7.

New Part
New Supplier
Engineering Change
New Process
New or Change to supplier manufacturing location
New or modified Tools
Material change

Elements of Alto Shaam PPAP Submission

Alto Shaams PPAP submission requirements are a sub-set of the existing AIAG standard. One or more of
the following may be required as part of the submission, depending upon the assigned submission level.
1.
2.
3.
4.
5.
6.
7.
8.
9.

Part Submission Warrant (Alto Shaam Part Submission Form only)

Design Records (& Bubbled Drawings)
Process Flow Diagram
Process Failure Mode & Effects Analysis
Control Plan
Dimensional Results (Alto Shaam format or equivalent)
Records of Material/Performance Test Results
Initial Process Studies
Sample Production Parts

Alto Shaam has forms available at: http://supplierportal.alto-shaam.com/ . You can use those or any
AIAG compliant form with the exception of Element 1, Part Submission Warrant.
4

Submission Levels
Submission Levels define which elements are required to be submitted. The levels are used for different
reasons and applications and are defined by Alto Shaam. There are three submission levels. The Level of
submission required will be communicated via the Purchase Order:
Level 1

Part Submission Warrant only.

Level 2

Part Submission Warrant with limited supporting documentation.

Level 3

Part Submission Warrant with product samples and complete supporting

documentation.

Regardless of Submission Level, all PPAP submissions must be sent in advance of any production
shipments.
As specified by the Purchase Order, a PPAP submission will be required for each Part Number.

Submission Requirements Quick Reference Guide

Design Records &

Bubbled part print(s)

Process Flow Diagram

Process Failure Mode &

Effects Analysis (PFMEA)

Level 3

Part Submission Warrant

S
2

Level 2

PPAP Requirements
Reference AIAG PPAP
Element
Fourth Edition Important:
Order
Submit your documents
in this order

Level 1

Alto Shaam has a Quick Reference Guide that can be used for referencing and organizing a PPAP
submission. The Reference Guide lists all of the required elements for each Submission Level, 1 through 3.

N/A S

N/A N/A S

N/A N/A S

Control Plan

Required Documents
Alto - Shaam Part Submission Form only

Additional Comments
Alto - Shaam PSW is required for all submissions and is required for all Alto Shaam designed parts.

Alto - Shaam Part Print

Include one clean copy of the current approved revision print with all
dimensions, applicable specifications, and notes, bubbled (circled with
corresponding number) on the print for reference to the dimensional report.

Any Standard flowchart format

Indentifies all process steps from receiving to shipping. Process steps must
match PFMEA and Control Plan steps.

Can be Alto - Shaam supplied format or an

AIAG compliant PFMEA.

Process steps must match Process Flow Chart, Control Plan and address all
characteristics associate with each operation. Risk Priority Numbers must
be identified with critical processes and inspections identified.

Can be Alto - Shaam supplied format or an

AIAG compliant Control Plan.

Control Plan must match the Flow Chart and PFMEA process steps and
describe the actions of each phase of the manufacturing process from
receiving to shipping. All Critical Characteristics must be addressed within
the corresponding process step. Any dedicated check/testing fixtures that are
used will be identified along with the numbered characteristic it
measures/tests on the print
Include all characteristics on the print. Report results should correspond to
the "Bubbled" dimensions of the Print and be reported in the same scale as
the Print. Results of 3 parts is required (if parts are from a Multi-Cavitiy tool,
report results for 1 piece per cavity, and note cavity).

N/A N/A S

Dimensional Results

Records of Material /
Performance Test Results

N/A S

N/A S

Industry Standard Reports

Initial Process Studies

N/A *
9

Sample Production Parts

Can be Alto - Shaam supplied format or

similar.

N/A N/A S

Certificates of Analysis for all primary raw materials such as steel, rubber,
chemicals, and plastic resins. Performance life testing results, such as Salt
Spray, heat, electrical performance, when required by Print or Specification.

Capability Study using any statistical package A short term study of process capability must come from a significant
or Alto - Shaam supplied format.
production run. For Critical Characteristics a minimum Cpk value of 1.33 is
required. For Multi-cavity tools, a separate study is required for each cavity.
Parts Tagged "PPAP Samples"

2 sample parts with every submission unless otherwise requested. Multicavity tools require 1 part per cavity.

S = Submission to Alto Shaam Required

Electronic Submission
Alto Shaam prefers that all PPAP submissions be submitted electronically via e-mail to:
supplierppap@alto-shaam.com
It is preferred that the PPAP be 1 PDF file for the entire submission.

Significant Production Run

PPAP data is generally submitted from a significant production run, sampled randomly.

Sampling should be taken from a representative production run, utilizing production equipment,
tooling and production employees.

The intent is that all data reflects the actual production process to be used during production.

Submission Status
The review and approval of the PPAP submission will be managed by Alto Shaam. Submissions will be
reviewed and dispositioned with one of the following statuses:
Approved: Acceptance of the PPAP submission within the specified guidelines set forth by Alto Shaam.
Rejected: The PPAP submission does not meet the specified guidelines and must be resubmitted for
approval.
Interim Approval: An interim approval may be given through an agreement with Alto Shaam engineering,
and the product must not affect final product quality. Interim approval is limited to a defined number of
days or quantity, and a corrective action plan must be identified to achieve full approval.

Critical To Quality (CTQ)

Critical To Quality characteristics are defined as:
A critical part requirement specified on the engineering document, typically a drawing, specification
or performance requirement.
A critical process requirement that is identified by Alto Shaam, i.e. Welding.
Critical Characteristics are features that have greater significance and most affect the outcome of a product
or process. Alto Shaam expects suppliers to address all CTQs in the Control Plan and that robust process
controls are in place to ensure product conformance. Control may require the supplier to perform
capability studies or implement Poke Yoke (mistake proofing) techniques. Alto Shaam will identify
CTQs in one of two manners. Either an Oblong or Rectangle will bound a feature of the design record.
3.327 [84.52]

90.0

Instructions for completing a PPAP Submission

All submissions must be submitted no later than the PPAP Due Date indicated on the Purchase Order.
All Submissions should be sent via E-Mail to: supplierppap@alto-shaam.com

Element 1- Part Submission Warrant (PSW)

The purpose of the Part Submission Warrant is to document the submission and the approval or rejection
of purchased parts prior to production.
Alto Shaam has developed its own Submission Warrant document and this form is a required element of
the PPAP submission. It must be submitted as part of the PPAP and is required for every Level, 1, 2, or 3.
The form must be submitted with the correct Part Number, Revision Level and to the proper Submission
level. It is critical to make sure the Warrant is filled out correctly, and contains accurate and legible
information.

Element 2 Design Records and Bubbled Drawings

The purpose of the Design Record and Bubbled Drawings is to document and provide a copy of the part
print and any other additional engineering records.
Example of a Bubbled Drawing (see below)

A bubbled drawing shows the parts in a part print with numbered bubbles that point to individual
dimensions and requirements of the part. The numbers on the bubbled drawing correspond to the
numbers found on the Dimensional Results form.
SUPPLIER:

PART NUMBER:
PART NAME:

NAME OF TECHNICIAN PERFORMING

MEASUREMENTS

ITEM

DIMENSION/SPECIFICATION

ENGINEERING CHANGE LEVEL

SPECIFICATION /
LIMITS

MEASUREMENT
TECHNIQUE (Gage)

TEST
DATE

QTY
TESTED

ORGANIZATION MEASUREMENT RESULTS (DATA)

OK

NOT
OK

All Part requirements on the print must be bubbled and numbered for reference and measurement, and
may include: Dimensions, electrical requirements, visual features (color, finish, etc).

Element 3 Process Flow Diagram

The purpose of the Process Flow Diagram is to document the steps required in the manufacturing of the
part. The Main process steps must match both the Process Failure Mode & Effects Analysis, and the
Control Plan. The Process Flow should include the entire process, from Receiving through Shipping.

The Process Flow Diagram must include all key steps of the process and include activities, such as,
Inspection, Measurement, Scrap, and disposition of Non-Conforming material.

10

Element 4 Process Failure Mode & Effects Analysis (PFMEA)

The Process FMEA (PFMEA) is used to show evidence that any potential failures and risks have been
evaluated for the manufacturing process. PFMEAs can be submitted using the Alto Shaam form or
similar.
A PFMEA should be performed for every part, or process involved in manufacturing. The PFMEA should be
developed in a Cross Functional manner, involving participation from engineering, quality, purchasing, etc.
The PFMEA worksheet is used as a tool to identify and show potential process risks (or what could go
wrong) with the manufacture of each part. It also indicates the controls with each process. All high Risk
Priority Numbers (RPN) resulting from the PFMEA should be carried over to the Control Plan.
Sample of PFMEA form below
POTENTIAL FAILURE MODE AND EFFECTS ANALYSIS (PROCESS FMEA)
PART NUMBER
TEAM MEMBERS

FMEA #
REVISION #
DATE

APPROVED BY

POTENTIAL
FAILURE MODE

PROCESS FUNCTION

POTENTIAL
EFFECT OF
FAILURE

S
E
V
E
R
I
T
Y

ACTION RESULTS
C
L
A
S
S

POTENTIAL CAUSE
OF FAILURE

O
C
C
U
R

CURRENT PROCESS
CONTROL

D
E
T
E
C
T

RISK
PRIORITY
NUMBER

RECOMMENDED
ACTION

RESPONSIBILITY
& TARGET
COMPLETION
DATE

ACTION(S)
TAKEN

S
E
V
E
R
I
T
Y

D
E
T
E
C
T

O
C
C
U
R

RISK
PRIORITY
NUMBER

Sample of steps of the PFMEA

POTENTIAL FAILURE MODE AND EFFECTS ANALYSIS (PROCESS FMEA)
PART NUMBER
TEAM MEMBERS

5011234
John Doe, Mary Smith, Donald Brown, Sam Jones

APPROVED BY

Sam Jones

PROCESS
FUNCTION

010

PROCESS FUNCTION

POTENTIAL
FAILURE MODE

POTENTIAL
EFFECT OF
FAILURE

material does not

Receive Incoming meet
failure of
material
specification
corrosion test

S
E
V
E
R
I
T
Y

FMEA #
REVISION #
DATE

ACTION RESULTS
C
L
A
S
S

POTENTIAL CAUSE
OF FAILURE

Supplier sent
w rong material

O
C
C
U
R

wrong tool used

020

030

machining

blanking

oversized
diameter

part fails to fit

or mate

001
A
1/5/2013

wrong program
entered

CURRENT PROCESS
CONTROL

material certifications
w ith each shipment

D
E
T
E
C
T

RISK
PRIORITY
NUMBER

RECOMMENDED
ACTION

84

none

48

Automatic Tool
retrieval system

RESPONSIBILITY &
TARGET
COMPLETION
DATE

ACTION(S)
TAKEN

S
E
V
E
R
I
T
Y

O
C
C
U
R

D
E
T
E
C
T

RISK PRIORITY
NUMBER

Add last piece

inspection
and keep final
piece with
Tool

first piece inspection

first piece inspection

improper use of
gage

operator training

out of calibration

calibration procedure

Bill White
02/28/13

tool w ear

11

PFMEA: Severity, Occurrence and Detection Ranks

Severity is an assessment of the seriousness of the failure.
Effect
None
Minor
Minor
Moderate
Critical
Catastrophic

Criteria
No effect on reliability or safety
Very minor, no damage, no injuries, requires only maintenance
Low damage, possible light injuries, noticed by average customer
Moderate damage, injuries possible, most customers are annoyed
Causes loss of primary function, severe damage, severe injuries
Product becomes inoperable, may result in complete unsafe operation

Rank
1
23
45
6 -7
89
10

Occurrence is an assessment of how frequently the failure is likely to occur.

Probability to Occur
Failure is extremely unlikely, virtually impossible, no known occurrences on similar products
Relatively few failures, remote chance of occurring
Occasional failures, known to occur in similar parts or processes
Repeated failures, reasonable to expect failure(s) will occur
Failure almost inevitable, fails frequently

Rank
12
34
56
78
9 - 10

Detection is an assessment that the current control in place will detect a potential cause of the failure.
Detection
Almost Certain
High/Very High
Moderately High
Low
Almost impossible

Criteria
Current control(s) almost certainly will detect the failure
Very high likelihood that current control will detect failure
Moderately high likelihood that control(s) will detect failure
Very unlikely failure will be detected with current control(s)
No known or current technology available to detect failure

Rank
1-2
34
56
7-8
9 - 10

12

Element 5 Control Plan

A Control Plan describes the operations, processes, equipment, materials, etc, that are used for controlling
the manufacturing of the part. The control plan must address all CTQs (Critical to Quality), and clearly
identify all primary steps of the manufacturing process.
Completing the control plan should be a fairly straightforward process, where the supplier simply
documents the processes involved in the manufacturing process from start to finish. The Process Flow
Diagram, PFMEA, and bubbled drawing provide inputs to the Control Plan. All CTQs must be addressed on
the Control Plan.
A Control Plan should address the test, inspection and measurement methods used in making a quality
product.
Control Plans can be submitted using the Alto Shaam form or similar.
Sample of Control Plan form.
CONTROL PLAN
Key Contact:
Part Number

Rev:

Date (Orig):
Phone #:

Production Control Plan

Date (Rev):
Fax #:

Description:

Core Team

Supplier:

Part/
Process
Machine/
Process No. Name/Operation Device/ Jig/
Description
Tools for Mfg.

Characteristics

Product

Process

Critical
to
Quality
(CTQ)

Product/
Process

Measurement
Technique

Size

Methods
Sample

Reaction Plan
Control

Frq

Part Number
Description
Supplier
Key Contact/Phone
Core Team
Date (Orig)
Date (Rev)
Part / Process No.
Process Name / Operation
Description

Enter the part number being controlled. When applicable, enter the latest engineering revision.
Enter the name and description of the part or process being controlled.
Enter name of company providing and preparing the plan.
Enter the name and phone number of the primary contact responsible for completing the control plan.
Enter the name(s) and phone number(s) of the individual(s) responsible for preparing the control plan.
Enter the date the control plan was first created.
Enter the date of the latest revision to the control plan
This item usually corresponds and is referenced from the Process Flow Chart.
Identify the process/operation name from the flow diagram that best describes the activity being addressed.

Machine/Device/Jig/Tools
for Mfg.
CHARACTERISTICS
Product
Process
Special Characteristic

For each process described, identify the equipment, e.g. machine, fixtures, or other tools for manufacturing.

METHODS
Product/Process
Spec/Tolerance
Measurement Technique
Sample Size / Frequency
Control Method
Reaction Plan

Features or properties of a part that are described on drawings or other engineering information.
Are the process variables that have a cause and effect relationship with the Product characteristic.
Are uniquely identified by Alto - Shamm on drawings (bounded by "Obround"), that may significantly affect safety,
function, fit or appearance.
Product / Process specifications and tolerances that are obtained from various engineering documents, e.g. drawings.
Describes the measurement technique being used; could include gages, fixtures, tools or other test equipment required to
When sampling is required, list the sample size and frequency.
a brief description describing how the operation will be controlled, including inspection methods, e.g. 100% inspection,
visual, etc.
Specifies the corrective actions necessary to avoid producting nonconforming product, e.g. notify supervisor, adjust and recheck, etc.

13

Element 6 Dimensional Results

The Dimensional Results are documented in the Dimensional Data Sheet. The measurements on this form
should correspond to the Bubbled drawing used in Element 2, Design Records and Bubbled Drawings.
The intent is to demonstrate conformance to all Alto Shaam part print dimensions and any other print
requirements.
Non-Dimensional requirements should be addressed in the PPAP section, Records of Material /
Performance Test Results.
Alto Shaam requires a full dimensional layout of a minimum of 2 parts (or 1 part per Tool Cavity) for Level
2 and 3.
The Parts measured for Element 6 should be the same parts as those submitted as PPAP Samples,
Element 9.
Dimensional Data Sheet
SUPPLIER:

PART NUMBER:
PART NAME:

NAME OF TECHNICIAN PERFORMING

MEASUREMENTS

ITEM

DIMENSION/SPECIFICATION

ENGINEERING CHANGE LEVEL

SPECIFICATION /
LIMITS

MEASUREMENT
TECHNIQUE (Gage)

TEST
DATE

QTY
TESTED

ORGANIZATION MEASUREMENT RESULTS (DATA)

OK

Any dimension failing to meet the specified requirement will be cause for an unacceptable condition.
Failure to meet the specified requirement may result in Corrective Action being identified and addressed.

14

NOT
OK

Element 7 Records of Material / Performance Test Results

Material / Performance Test Results is a broad category for all other test results that are not dimensional.
Material Test Results should be provided in the form of a Certificate of Analysis (or Certificate of
Compliance, though not preferred).
Performance Tests should meet the specific test(s) required, i.e. electrical, and show evidence of
conformance.

Element 8 Initial Process Studies (for all CTQs)

The purpose of the initial process study is to determine whether the process is likely to produce product
that will meet Alto Shaam requirements.
Initial Process Studies are required for all CTQs.
A minimum of 10 consecutive pieces from an actual production run is required to perform an initial
capability study.

Element 9 Sample Production Parts (identified as PPAP Samples)

Sample Parts are to be included and must be actual samples measured in the Dimensional Report, Element
6.
Sample parts should be delivered prior to or with the PPAP submission.
The supplier is required to submit 2 pieces unless otherwise specified.
Sample Parts must be to the current Revision and be from an actual production run.
Each Sample Part must be properly identified, including Part Number, Revision, Supplier Name and the
Number of the Sample corresponding to the measurement data of the Dimensional Report. The PPAP
Samples must be clearly identified as Unapproved PPAP Sample Parts

15

MINI CAPABILITY POTENTIAL

Date
Machine

Part Number

Nominal Measurement

Performed By

Tolerance

Upper Spec Limit (USL)

Lower Spec Limit (LSL)

MEASUREMENTS
1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

NOTES

X / 10

R = Highest Lowest =

2* R = 2 *

Capability Potential

Cp = (USL LSL) / 6

=(

Cpk = (USL X ) / 3 or ( X

- LSL) /

/3

/3

) /

3 (use smallest)
OR

16

Sample #_________

UNAPPROVED
SAMPLE PPAP PARTS
NOT INTENDED FOR
PRODUCTION USE
Supplier Name______________
17