Error Codes

LIST OF ECR ERROR CODES (Revised on 17-09-2013)
Sl. Error
No. Code
001
Error Message
Data is not as per ECR

format (25 Fields
separated by #~#) on line
number <nnnnn>
ECR Field
Reference
NA
Descript ion
Each line of the ECR

text file should
contain exactly 25
fields separated by
#~# as described in
the ECR file format
instructions.
The file encoding
should be ANSI. Only
text characters are
allowed. There should
not be any control
characters in the file.
002
Member ID (Field-1) is
incorrect on line number
<nnnnn>
Field number 1
(Member ID)
Member ID should be
greater than zero and
less than 9999999.
The value should not
contain tab, space or
any special character.
003
Member ID (Field-1) is
already exists on line
number <nnnnn>
Field number 1
(Member ID)
Member ID already
exists.
004
Member name (Field-2) is

<nnnnn>
Field number 2
(Member Name)
No special characters
other than . or -are
allowed in the
member name.
First character should
be alphabet.
Member name cannot
exceed 85
characters.
005
EPF Wage (Field-3) value Field number 3

is incorrect on line number (EPF Wages)
<nnnnn>
Numbers only and

shall not have
decimals
Value should be
greater than or equal
to zero and less than
9999999999.
006
EPS Wage (Field 4) value Field number 4

is incorrect on line number (EPS Wages)
<nnnnn>
This is wages on
which Pension
contribution is due.
Numbers only and
shall not have
decimals
Value should be
9999999999.
007
EPF Contribution due

(Field 5) value is incorrect
on line number <nnnnn>
Field number 5
EPF Contribution
(EE Share) due
This is Employee
share deducted and
due for remittance.
Numbers only and
shall not have
decimals
Value should be
to EPF Contribution
(EE Share) being
remitted.
Value should be
9999999999.
008
EPF Contribution remitted

Field number 6
EPF Contribution
(EE Share) being
remitted
Employee share
being remitted
through this ECR.
Numbers only and
shall not have
decimals
Value should be
9999999999.
009
EPS Contribution Due

Field number 7
(EPS Contribution
due)
Numbers only and

shall not have
decimals
Value should be
to EPS Contribution
being remitted.
Value should be
9999999999.
10
010
EPS Contribution remitted Field number 8

(Field 8) value is incorrect (EPS Contribution
being remitted)
Numbers only and

shall not have
decimals
Value should be
9999999999.
11
011
Diff between EPF & EPS

Contribution due (Field 9)
value is incorrect on line
number <nnnnn>
Field number 9
(Diff EPF and EPS
Contribution (ER
Share) due)
Numbers only and

shall not have
decimals
Value should be
to Diff between EPF
and EPS Contribution
being remitted.
Value should be

9999999999.
12
012
Diff between EPF & EPS

contribution remitted
Field number 10
(Diff EPF and EPS
Contribution (ER
Share) being
remitted)
Numbers only and

shall not have
decimals
Value should be
9999999999.
13
013
NCP days (Field 11) value Field number 11

is incorrect on line number (NCP Days)
<nnnnn>
This is Number of
days in the month for
which wages are not
due.
Numbers only and
shall not have
decimals
Value should be
to zero.
The maximum value
could be 31 days.
14
014
Refund advance (Field 12) Field number 12

value is incorrect on line
(Refund of
number <nnnnn>
Advances)
Numbers only and

shall not have
decimals
Value should be
9999999999.
15
015
Arrear EPF wages (Field

13) value is incorrect on
data line n
Field number 13
Numbers only and
(Arrear EPF Wages) shall not have
decimals
Value should be
9999999999.
16
016
Arrear EPF (EE share)

Field number 14
(Field 14) value is incorrect (Arrear EPF EE
Share)
Numbers only and

shall not have
decimals
Value should be
9999999999.
17
017
Arrear EPF (ER share)

Field number 15
(Field 15) value is incorrect (Arrear EPF ER
Share)
Numbers only and

shall not have
decimals
Value should be
9999999999.
18
018
Arrear EPS share (Field

line number <nnnnn>
Field number 16
(Arrear EPS Share)
Numbers only and

shall not have
decimals
Value should be
9999999999.
19
019
Father or husband name

(Field 17) data is incorrect
Field number 17
No special characters
(Father's/Husband's other than . or -are
Name)
allowed in member
name.
First character should
be alphabet.
Name cannot exceed
85 characters.
This value may be
provided only if the
month and year of
DATE OF JOINING
(EPF/EPS) is in the
ECR WAGE MONTH
AND YEAR, (for new
members only),
otherwise keep it
blank.
20
020
Relationship (Field 18)

data is incorrect on line
number <nnnnn>
Field number 18
(Relationship with
the Member)
Value should be F (for

father) or S (for
Husband/Wife) only.
This value may be
month and year of
DATE OF JOINING
(EPF/EPS) is in the
ECR WAGE MONTH
AND YEAR, (for new
members only),
otherwise keep it
blank.
21
021
DOB (Field 19) - incorrect

date format on line
number <nnnnn>
Field number 19
(Date of Birth)
Valid Date of Birth

should be in
dd/mm/yyyy format.
22
022
DOB (Field 19) is incorrect

Field number 19
(Date of Birth)
Month and Year of

Date of birth should
be less than equal to

wage month.
23
023
DOB (Field 19) is incorrect

Field number 19
(Date of Birth)
Date of Birth should

be greater than
01/01/1901 and less
than Date of Joining
(EPF/EPS).
This value may be
month and year of
DATE OF JOINING
(EPF/EPS) is in the
ECR WAGE MONTH
AND YEAR, (for new
members only),
otherwise keep it
blank.
24
024
Gender (Field 20) value is

<nnnnn>
Field number 20
(Gender)
Value should be M
(Male), F (Female) or
T (Transgender)
only.
This value may be
month and year of
DATE OF JOINING
(EPF/EPS) is in the
ECR WAGE MONTH
AND YEAR, (for new
members only),
otherwise keep it
blank.
25
025
DOJ EPF (Field 21) incorrect date format on

line number <nnnnn>
Field number 21
(Date of Joining
EPF)
Valid date should be

in dd/mm/yyyy
format.
26
026
DOJ EPF (Field 21) is

<nnnnn>
Field number 21
(Date of Joining
EPF)
Month and Year of

Date of joining
(EPF) should be in
the ECR WAGE

MONTH AND YEAR
(for new members
only), otherwise keep
it blank.
27
027
DOJ EPS (Field 22) incorrect date format on

line number <nnnnn>
Field number 22
(Date of Joining
EPS)

in dd/mm/yyyy
format.
28
028
DOJ EPS (Field 22) is

<nnnnn>
Field number 22
(Date of Joining
EPS)
Month and Year of

Date of joining
(EPS) should be in
the ECR WAGE
MONTH AND YEAR
(for new members
only), otherwise keep
it blank.
29
029
DOE EPF (Field 23) incorrect date format on

line number <nnnnn>
Field number 23
(Date of Exit EPF)

in dd/mm/yyyy
format.
30
030
DOE EPF (Field 23) is

<nnnnn>
Field number 23
(Date of Exit EPF)
Month and Year of

Date of exit (EPF)
should be in the ECR
WAGE MONTH AND
YEAR (for exit
members only),
otherwise keep it
blank.
If date of Joining
(EPF) is in ECR wage
month then Date of
Exit (EPF) should be
to Date of Joining
(EPF)
31
031
DOE EPS (Field 24) incorrect date format on
Field number 24
(Date of Exit EPS)

in dd/mm/yyyy format.
line number <nnnnn>
32
032
DOE EPS (Field 24) is

<nnnnn>

Field number 24
(Date of Exit EPS)
Month and Year of

Date of exit (EPS)
should be in the ECR
WAGE MONTH AND
YEAR (for exit
members only),
otherwise keep it
blank.
If Date of Joining
(EPS) is in ECR wage
month then Date of
Exit (EPS) should be
to Date of Joining
(EPS)
33
033
Reason of leaving (Field

25) data is incorrect on
line number <nnnnn>
Field number 25
Value should be
(Reason of Leaving) C(Cessation),
S(Superannuation),
R(Retirement),
D(Death in Service),
or P(Permanent
Disablement) only.
34
034

line number <nnnnn>
Field number 25
Value should be in
(Reason of Leaving) single character.
Only alphabets, no
special characters are
allowed.
35
035
Exit Member, Reason of

leaving (Field 25) value is
required on line number
<nnnnn>
Field number 25
Month and year of
(Reason of Leaving) Date of Exit
(EPF/EPS) is in ECR
WAGE MONTH AND
YEAR and Reason
of leaving is blank.
36
036
Not a exit Member,

Field number 25
This value may be
(Reason of Leaving) provided only if the
25) value is not required

37
037
Not a new member, all

details like
father's/husband's name,
dob, relationship and
gender are required only
for new members. Error in
line number <nnnnn.
month and year of

DATE OF EXIT
(EPF/EPS) is in the
ECR WAGE MONTH
AND YEAR, (for exit
members only),
otherwise keep it
blank.
NA
If Date of joining
(EPF/EPS) are not
provided then values
in the other details
like
fat her's/husband's
name, dob,
relat ionship and
gender are not
required.

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LIST OF ECR ERROR CODES (Revised on 17-09-2013)

Data is not as per ECR

Each line of the ECR

Member name (Field-2) is

EPF Wage (Field-3) value Field number 3

Numbers only and

EPS Wage (Field 4) value Field number 4

EPF Contribution due

EPF Contribution remitted

EPS Contribution Due

Numbers only and

EPS Contribution remitted Field number 8

Numbers only and

Diff between EPF & EPS

Numbers only and

greater than or equal

Diff between EPF & EPS

Numbers only and

NCP days (Field 11) value Field number 11

Refund advance (Field 12) Field number 12

Numbers only and

Arrear EPF wages (Field

Arrear EPF (EE share)

Numbers only and

Arrear EPF (ER share)

Numbers only and

Arrear EPS share (Field

Numbers only and

Father or husband name

Relationship (Field 18)

Value should be F (for

DOB (Field 19) - incorrect

Valid Date of Birth

DOB (Field 19) is incorrect

Month and Year of

be less than equal to

DOB (Field 19) is incorrect

Date of Birth should

Gender (Field 20) value is

DOJ EPF (Field 21) incorrect date format on

Valid date should be

DOJ EPF (Field 21) is

Month and Year of

the ECR WAGE

DOJ EPS (Field 22) incorrect date format on

Valid date should be

DOJ EPS (Field 22) is

Month and Year of

DOE EPF (Field 23) incorrect date format on

Valid date should be

DOE EPF (Field 23) is

Month and Year of

DOE EPS (Field 24) incorrect date format on

Valid date should be

line number <nnnnn>

DOE EPS (Field 24) is

The value should not

Month and Year of

Reason of leaving (Field