Emergency Response Procedures

(ERP)
Emergency Response Team (ERT)

IMPLEMENTATION METHODOLOGY
1) Survey
2) Determine drainages discharge point
3) Determine the traffic system
4) Determine all type of services currently buried the road
5) Divert all existing services that encroached into works areas
6) Earthworks
7) Gas Piping works
8) Water Reticulation works
9) Drainages
10) Electrical & Street Lighting works
11) Pavement works
12) Landscape works
13) Clearing work

EMERGENCY RESPONSE TEAM & EMERGENCY 2RESPONSE PLAN

1.0

OBJECTIVE

This objective of this proposal is to establish an Emergency Response Procedures

(ERP) as well as set up an Emergency Response Team (ERT) to handle emergency
situations that may arise in the course of executing work activities especially involving
road closure and its associated works. This proposal will outline items as follows:
1.1 Category of emergency situations and Response Time,
1.2 Identify the requirements to set-up ERT,
1.3 Outline and identify the scope of work and job responsibilities of ERT,
1.4 Estimate the cost of setting-up ERT.

2.0 ERT LEVEL CATEGORIES

2.1 The level of emergency situations and responsibilities.

2.1.1 Level I Major Emergency work

Major Emergency work is defined as total roads closure where a need arise
to detour public from the incident areas and the period of rectification are
more than 24 hours closure. Such cases are major incident where bound
closures are required i.e natural disasters, construction accidents such as
road slump, landside, major flooding, sinkholes or other incident that
involved might dangerous to public and required public to be detour
safely,

Assist authorities i.e police, BOMBA or other authority in controlling

traffic at designated working area when incident happened with wellequipped traffic equipment,

Liaison with Traffic Police and assist them in conducting road closure and
supply traffic equipment.

Response Time
ASAP or within one (1) hour of report of the incident

2.1.2 Level II Minor Emergency work

Minor emergency work covers minor flood, stalled vehicles, fallen

trees/branches, minor settlement on road surface and other situations that
require partial lane/road closure,

Partial road closure will be performed within 24 hours period due to minor
emergency cases after being notified and confirmed by the routine
patrolling personnel,

The ERT team using ARENA vehicle and full equipment with traffic
equipment will attend the reported incident and carry out all the necessary
duties until and station at incident location until all are cleared and reopen
to public,

If involved casualties, the ERT team leader will contact police or authorities
for assistance.

Response Time
within one (1) hour of report of incident
2.1.3 Level III Routine work

The ERT will perform a routine patrolling by using motorcycle as of

scheduled timetable for detectable hazard on day light basis only,

One (1) person is assigned to each bound (North and South) and they will
patrol all areas simultaneously during the shift,

Provide support and backup to existing Traffic Management Scheme (TMS)

team if required.

Response Time
As per patrol schedule

2.2 Client
The clients scope of work is only applicable in the occurrence of emergency cases.
The scopes of works are as follow:

To contact relevant authorities and inform them accordingly of the emergency

cases,

To bear any incidental costs incurred in executing the road closure,

To undertake remedial physical works and corrective actions required within

24 hours of road closure or time where seen practically based on the incident,

Advise T&D Consult accordingly when the affected road is ready for public
use.

3.0

MANPOWER & EQUIPMENT

The basic requirements to set-up ERT can be listed as below:

MANPOWER REQUIREMENTS
No

Job title

Nos

Remarks

1.

Supervisor

TM Supervisor

2.

Driver

1 driver per shift

3.

Traffic controller

1 traffic controller per shift

TOTAL

Proposed shift is from 7am to 6.59am (next day) for 3 shift

2 teams will be dedicated to the ERT squad

In the case of emergency work, additional manpower (Traffic Controller) will be

added, upon approval from Client.
EQUIPMENTS

No
1.

Equipment
Proton ARENA

Unit
1

Remarks
The vehicle is to be used in daily patrolling and
attending to emergency cases.

2.

Baton light

For traffic controller use

3.

Flags

Red color

4.

Water pump set with

Provided by client and kept at designated store

accessories
5.

Safety cones

30

To be kept in the ARENA / store

6.

i. Blinkers

10

To be kept in ARENA / store

10

To be kept in the ARENA. List of signboards as per

ii. Replacement
batteries
7.

A-shape signboards

Appendix 9.2
8.

Walkie talkie set

To used by supervisors and drivers be

9.

First aid kit

1 unit per vehicle

10.

Jumper

1 unit per vehicle

11.

Tool box

1 unit per vehicle

12.

24 Chainsaw

To be kept at store

13

Towing Cable

1 unit per vehicle

Basic traffic equipment and tools will be kept in the vehicle. If insufficient place, it
will be kept at the designated store.

Equipments listed may be added as and when required by the work scope. If the work
is required by the client, it will be charged accordingly to them.

The ERT Supervisor shall report daily to the Senior Safety Officer and a copy of the report
must be given to clients Health Safety Officer.

1.0

JOB DESCRIPTION AND SCOPE OF WORKS

4.1

ERT Supervisor

The main responsibilities of ERT Supervisors are as follow:

a) To prepare the monthly working shift schedule for drivers and traffic
controllers.
b) To schedule daily site activities for drivers and traffic controllers,
including planning the route for patrolling.
c) To conduct daily roll-calls for site staff and report accordingly to the
management and client for any discrepancy.
d) To conduct daily briefing to all site staff on emergency handling
procedures and daily tasks.
e) To ensure and prepare all equipment are ready for use when required to
attend to emergency cases,
f) To ensure patrol vehicles are in good working condition, including
arranging the vehicle for maintenance service and repair works as and
when necessary.
g) To patrol site and monitor areas for any possible emergency situations as
well as safety and cleanliness of site.

h) To prepare daily reports as required by the management and client.

4.2

ERT Driver
The main responsibilities of ERT drivers are as follows:
a) To conduct general maintenance checklist for vehicles prior patrol works
and responsible to report to the ERT Supervisor if the vehicle is faulty.
b) To conduct inventory checklist for equipments in patrol vehicle.
c) To prepare all equipments required in the patrol vehicle as well as ensure
that all equipments are in good working condition.
d) To brief workers in their team of the daily tasks and activities scheduled
by the ERT Supervisor.
e) To transport traffic controllers as according to patrol areas and follow
routes as planned by the ERT Supervisor.
f) To deliver traffic safety equipments to site as and when required.
g) To attend to emergency situations as per emergency handling procedure
as and when required.
h) To provide report to ERT Supervisor on patrol activities.

4.3

Traffic Controllers
The main responsibilities of traffic controllers are as follows:
a) To patrol sites as per daily schedule
b) To attend to emergency situations as instructed by ERT Supervisor.
c) To install all temporary traffic sign as and when instructed by the
management and client.
d) To realign and set up traffic safety equipment according to local
authority requirements.
e) To maintain and upkeep traffic safety equipment in good condition.
f) To standby and control traffic when during any road closure.
g) To act as temporary flagman before the actual flagman arrives.

4.0 MODUS OPERANDI (EMERGENCY RESPONSE PLAN CHART)

The ERT modus operandi is divided to the routine work and emergency team. Below is
the typical flowchart for the modus operandi.
WORK SHIFT STARTS

Brief by TSO/ERT Supervisor

Driver and TC patrol areas as per

schedule

Level III
Routine Patrol

Report duty at
designated check
points

Level II
Minor Emergency

PATROL SHIFT ENDS

Inform TSO and

Supervisor

Access damage and

prepare
tools/equipment

TSO inform HSO

(client)

Submit daily report to

TSO and clients HSO

Level I
Major Emergency

TSO inform HSO

(client)

HSO obtain
necessary approval
for road closure

TSO inform T&D

Management

TSO prepare resources

and plan to execute
TMS and road closure

Execute road closure accordingly

Remedial work by clients

5.0 CONCLUSION

OPEN ROAD TO PUBLIC

ERT squad is highly recommended if potential hazards have been identified at the
project site that may interrupt the project progress. ERTs main roles can be simplified as
follows:

By conducting scheduled patrolling, ERT squad will be able to identify potential

hazards and take actions; either preventive, cautionary of corrective.

In the occurrence of minor emergency cases, ERT will be able to resolve the
problem within a reasonable time frame which will minimize traffic congestion
and reduce inconveniency to road users.

In the occurrence of major emergency cases, ERT can help to minimize damage
caused to the project and affected sites, where they will play their roles in
providing efficient assistance to control the traffic.

Set-up of ERT team is an additional workforce to the existing TMS team and
their roles in minimizing traffic chaos shall not be affected by peak periods such
as holidays and festive seasons.

The set-up of ERT will also complement the performance of TMS team as they will
not be distracted by emergency cases in the course of executing TMS for client.

6.0 EMERGENCY RESPONSE TEAM CHART

TRAFFIC
MANAGEMENT
OFFICER (TBA)

SITE SUPERVISOR
(TBA)

DRIVER (TBA)

TRAFFIC
CONTROLLER
(TBA)

TRAFIC
CONTROLLER
(TBA)