Audit Committee Mandate
Audit Committee Mandate
Audit Committee Mandate
Purpose
1.
The purpose of the Audit Committee (the Committee) of the Board of Directors
(the Board) is to assist the Board in its oversight of: (i) the financial reporting
process and the quality, transparency and integrity of the Companys financial
statements and other related public disclosures; (ii) the Companys internal
controls over financial reporting; (iii) the Companys compliance with legal and
regulatory requirements relevant to the financial statements and financial
reporting; (v) the external auditors qualifications and independence; and (v) the
performance of the internal audit function and the external auditor.
2.
The function of the Committee is oversight. The members of the Committee are
not full-time employees of the Company. The Companys management is
responsible for the preparation of the Companys financial statements in
accordance with applicable accounting standards and applicable laws and
regulations. The Companys external auditor is responsible for the audit or
review, as applicable, of the Companys financial statements in accordance with
applicable auditing standards and laws and regulations.
Committee Responsibilities
3.
(b)
(c)
(d)
(e)
(f)
reviewing with the external auditor the plan and scope of the quarterly
review and annual audit engagements;
(g)
Financial Reporting
(h)
(i)
reviewing and discussing with the external auditor the results of its reviews
and audit, any issues arising and managements response, including any
restrictions on the scope of the external auditors activities or requested
information and any significant disagreements with management, and
resolving any disputes;
(j)
(k)
reviewing and discussing with management and the external auditor the
Companys critical accounting policies and practices, material alternative
accounting treatments, significant accounting and reporting judgments,
material written communications between the external auditor and
management (including management representation letters and any
schedule of unadjusted differences) and significant adjustments resulting
from the audit or review;
(l)
(m)
(n)
reviewing and discussing with management, the external auditor and the
head of internal audit the effectiveness of the Companys internal controls
over financial reporting, including reviewing and discussing any significant
deficiencies in the design or operation of internal controls, and any fraud,
whether or not material, that involves management or other employees
who have a significant role in the Companys internal controls over
financial reporting;
(p)
(q)
(r)
(ii)
Internal Audit
(s)
reviewing and discussing with management, the external auditor and the
head of internal audit the responsibilities and effectiveness of the
Companys internal audit function, including reviewing the internal audit
mandate, independence, organizational structure, internal audit plans and
Other
(u)
(v)
(w)
(x)
(y)
working with the Executive Chairman and the Secretary to establish the
frequency of Committee meetings and the agendas for meetings;
(b)
(c)
facilitating the flow of information to and from the Committee and fostering
an environment in which Committee members may ask questions and
express their viewpoints;
(d)
(e)
liaising with the Chair of the Risk Committee of the Board, as appropriate,
on matters relevant to the Companys management of enterprise risks;
Revised December 2015
(f)
(g)
taking such other steps as are reasonably required to ensure that the
Committee carries out its mandate.
Powers
5.
The Committee shall have the authority, including approval of fees and other
retention terms, to obtain advice and assistance from outside legal, accounting
or other advisors in its sole discretion, at the expense of the Company, which
shall provide adequate funding for such purposes. The Company shall also
provide the Committee with adequate funding for the ordinary administrative
expenses of the Committee. The Committee shall have unrestricted access to
information, management, the external auditor and the head of internal audit,
including private meetings, as it considers necessary or appropriate to discharge
its duties and responsibilities. The Committee may, in its discretion, delegate all
or a portion of its duties and responsibilities to a subcommittee of the Committee.
Composition
6.
The Committee shall be appointed by the Board annually and shall be comprised
of a minimum of three directors. If an appointment of members of the
Committee is not made as prescribed, the members shall continue as such until
their successors are appointed.
7.
All of the members of the Committee shall be directors whom the Board has
determined are independent, taking into account the applicable rules and
regulations of securities regulatory authorities and/or stock exchanges.
8.
Each member of the Committee shall be financially literate and at least one
member of the Committee shall have accounting or related financial
management expertise1. At least one member of the Committee shall be an
audit committee financial expert, as defined in the applicable rules and
regulations of securities regulatory authorities and/or stock exchanges.
For purposes of this mandate, financially literate means the ability to read and understand a balance
sheet, an income statement, a cash flow statement and the related notes that present a breadth and level of
complexity of accounting issues that are generally comparable to the breadth and complexity of issues that
can reasonably be expected to be raised by the Company's financial statements, and accounting or related
financial management expertise means the ability to analyze and interpret a full set of financial statements,
including the related notes that present a breadth and level of complexity of accounting issues that are
generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised
by the Company's financial statements.
9.
Meetings
10.
The Committee shall have a minimum of four meetings per year, to coincide with
the Companys financial reporting cycle. Additional meetings will be scheduled
as considered necessary or appropriate, including to consider specific matters at
the request of the external auditor or the head of internal audit.
11.
The time and place of the meetings of the Committee, the calling of meetings and
the procedure at such meetings shall be determined by the Chair of the
Committee unless otherwise determined by the by-laws of the Company or by
resolution of the Board, provided that all matters put forward for approval by the
Committee shall be determined by majority vote.