School Forms

School Form 1 (SF 1) School Register
(This replaces Form 1, Master List & STS Form 2-Family Background and Profile)
Region VIII
School ID
Division
District
School Name
School Year
ADDRESS
LRN
NAME
(Last Name, First Name, Middle Name)
Sex
(M/F)
BIRTH DATE
(mm/dd/ yyyy)
AGE as of 1st
MOTHER TONGUE
Friday June
IP
(Ethnic Group)
RELIGION
House #/ Street/
Sitio/
Purok
Section
Grade Level
Barangay
Municipality/ City
PARENTS
Province
Father's Name (Last Name, First

Name, Middle Name)
Mother's Maiden Name (Last Name,

First Name, Middle Name)
ADDRESS
NAME
LRN
Sex
(M/F)
BIRTH DATE
(mm/dd/ yyyy)
AGE as of 1st
MOTHER TONGUE
Friday June
IP
(Ethnic Group)
RELIGION
House #/ Street/
Sitio/
Purok
Barangay
Municipality/ City
PARENTS
Province

Name, Middle Name)
List and Code of Indicators under REMARKS column

Indicator
Transferred Out
Code
T/O
Required Information
Name of Public (P) Private (PR) School & Effectivity Date
Code
Required Information
CCT
CCT Control/reference number & Effectivity Date
REGISTERED
MALE
BoSY
EoSY

Prepared by:
ADDRESS
NAME
LRN
Transferred IN
Dropped
Late Enrollment
T/I
DRP
LE
Sex
(M/F)
BIRTH DATE
(mm/dd/ yyyy)
AGE as of 1st
MOTHER TONGUE
Friday June
IP
(Ethnic Group)
RELIGION
House #/ Street/
Sitio/
Purok
Name of Public (P) Private (PR) School & Effectivity Date
B/A
Name of school last attended & Year
Reason and Effectivity Date

Reason (Enrollment beyond 1st Friday of June)
LWD
ACL
Specify
Specify Level & Effectivity Data
Barangay
Municipality/ City
PARENTS
Province

Name, Middle Name)

(Signature of Adviser over Printed Name)
FEMALE
TOTAL
BoSY Date:
EoSYDate:
GUARDIAN
(If
REMARKS
not Parent)
Name
Relation-ship
Contact Number of
Parent or Guardian
(Please refer to the legend

on last page)
GUARDIAN
(If
REMARKS
not Parent)
Name
Relation-ship
Contact Number of
Parent or Guardian
Certified Correct:

on last page)
GUARDIAN
(If
REMARKS
not Parent)
Name
of Adviser over Printed Name)
EoSYDate:
Relation-ship
Contact Number of
Parent or Guardian

on last page)
(Signature of School Head over Printed Name)
BoSY Date:
EoSYDate:
School Form 2 (SF2) Daily Attendance Report of Learners

(This replaces Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)
School ID
School Year
Report for the Month of
Name of School
Grade Level
Total for the Month
(1st row for date)
LEARNER'S NAME
M
MALE | TOTAL Per Day
Section
10
11
14
15
16
17
18
21
22
23
24
25
28
29
30
TH
TH
TH
TH
TH
ABSENT
TARDY
REMARKS (If DROPP
If TRANSFERRE
Total for the Month
(1st row for date)
LEARNER'S NAME
M
10
11
14
15
16
17
18
21
22
23
24
25
28
29
30
TH
TH
TH
TH
TH
ABSENT
REMARKS (If DROPP
If TRANSFERRE
TARDY
FEMALE | TOTAL Per Day
Combined TOTAL PER DAY

GUIDELINES:
1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance.
2. Dates shall be written in the columns after Learner's Name.
3. To compute the following:
Registered Learners as of end of the month
a. Percentage of Enrolment =
Enrolment as of 1st Friday of the school year
Total Daily Attendance
b. Average Daily Attendance =
Number of School Days in reporting month
Average daily attendance
c. Percentage of Attendance for the month =
1. CODES FOR CHECKING ATTENDANCE
Month:
No. of Days of Classes:
(blank) - Present; (x)- Absent; Tardy (half shaded= Upper for Late Commer, Lower
for Cutting Classes)
x 100
x 100
2. REASONS/CAUSES FOR DROPPING OUT

a. Domestic-Related Factors
a.1. Had to take care of siblings
a.2. Early marriage/pregnancy
a.3. Parents' attitude toward schooling
a.4. Family problems
b. Individual-Related Factors
* Enrolment as of (1st Friday of June)

Late Enrollment during the month
(beyond cut-off)
Percentage of Enrolment as of end of the month
b.1. Illness
4. Every end of the month, the class adviser will submit this form to the office of the principal for recording of summary table into School Form 4. Once signed by the
principal, this form should be returned to the adviser.
5. The adviser will provide neccessary interventions including but not limited to home visitation to learner/s who were absent for 5 consecutive days and/or those at risk of
dropping out.
6. Attendance performance of learners will be reflected in Form 137 and Form 138 every grading period.
* Beginning of School Year cut-off report is every 1st Friday of the School Year
b.2. Overage
b.3. Death
b.4. Drug Abuse
b.5. Poor academic performance
b.6. Lack of interest/Distractions
b.7. Hunger/Malnutrition
c. School-Related Factors
c.1. Teacher Factor
c.2. Physical condition of classroom
c.3. Peer influence
d. Geographic/Environmental
d.1. Distance between home and school
d.2. Armed conflict (incl. Tribal wars & clanfeuds)
Average Daily Attendance

Percentage of Attendance for the month
Number of students absent for 5 consecutive days:

Drop out
Transferred out
Transferred in
I certify that this is a true and correct report.
d.3. Calamities/Disasters
e. Financial-Related
e.1. Child labor, work
f. Others (Specify)
School Form 2 : Page ___ of ________
(Signature of Teacher over Printed Name

Attested by:
(Signature of School Head ove
ARKS (If DROPPED OUT, state reason, please refer to legend

number 2.
If TRANSFERRED IN/OUT, write the name of School.)
ARKS (If DROPPED OUT, state reason, please refer to legend

number 2.
If TRANSFERRED IN/OUT, write the name of School.)
Days of Classes:
Summary
M
day of June)
d of the month
nd of the month
dance
or the month
consecutive days:
over Printed Name)
of School Head over Printed Name)
TOTAL
School Form 3 (SF3) Books Issued and Returned

(This replaces Form 1 & Inventory of Textbooks)
School ID
School Year
School Name
NO.
Section
Grade Level
Subject Area & Title
Date
Date
Date
Date
Date
Date
Date
LEARNER'S NAME
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Subject Area & T
Date
Returned
Issued
NO.
Date
Date
Date
Date
Date
Date
Date
LEARNER'S NAME
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Subject Area & T
Date
Returned
Issued
TOTAL FOR MALE | TOTAL COPIES
TOTAL FOR FEMALE | TOTAL COPIES

TOTAL LEARNERS | TOTAL COPIES
GUIDELINES:
1. Title of Books Issued to each learner must be recorded by the class adviser.
2. The Date of Issuance and the Date of Return shall be reflected in the form.
3. The Total Number of Copies issued at BoSY shall be reflected in the form.
4. The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form.
5. All textbooks being used must be included. Additional copies of this form may be used if needed.
In case of lost/unreturned books, please provide information with the following code:
Prepared By:
A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout, NEG=Negligence
B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by parent/guardian (for code FM), TLTR=Teacher
prepared letter/report duly noted by School Head for submission to School Property Custodian (for code TDO), PTL=Paid by the Learner (for code
NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14, 2.2012.
Date BoSY:_____
ect Area & Title

REMARKS/ACTION TAKEN
(Please refer to the legend on last page)
Date
Returned
ect Area & Title

REMARKS/ACTION TAKEN
(Please refer to the legend on last page)
Date
Returned
(Signature over printed name)
BoSY:____________ Date EoSY: ___________
School Form 4 (SF4) Monthly Learner's Movement and Attendance

(This replaces Form 3 & STS Form 4-Absenteeism and Dropout Profile)
School ID
Region
Division
District
School Name
GRADE/
YEAR LEVEL
School Year
SECTION
NAME OF ADVISER
REGISTERED
LEARNERS
(As of End of the
Month)
M
ATTENDANCE
Daily Average
M
DROPPED OUT
Percentage for the

Month
M
Rep
(A) Cumulative as of
Previous Month
M
(B) For the Month

M
TRANSFERRED OUT
(A+B) Cumulative as
of End of the Month
M
Previous Month
M
(B) For the Month

M
ELEMENTARY/SECONDARY:
KINDER
GRADE 1/GRADE 7
GRADE 2/GRADE 8
GRADE 3/GRADE 9
GRADE 4/GRADE 10
GRADE 5/GRADE 11
GRADE 6/GRADE 12
TOTAL FOR NON-GRADED
TOTAL
GUIDELINES:
1. This form shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month.
2. Furnish the Division Office with a copy a week after June 30, October 30 & March 31
Prepared and Submitted by:
(A+B) Cumulative as
of End of the Month
M
(Signature of S
Page _____ of _____ pages
Report for the Month of

TRANSFERRED IN
Previous Month
M
(B) For the Month

M
(A+B) Cumulative as
of End of the Month
M
ignature of School Head over Printed Name)
School Form 5 (SF 5) Report on Promotion & Level of Proficiency

(This replaces Forms 18-E1, 18-E2, 18A and List of Graduates)
Region
Division
School ID
District
School Year
Curriculum
School Name
LRN
Grade Level
LEARNER'S NAME
(Last Name,
GENERAL AVERAGE
(Numerical Value in 2
decimal places and 3
decimal places for honor
learners, and Descriptive
Letter)
ACTION TAKEN:
PROMOTED,
IRREGULAR or
RETAINED
Section
INCOMPLETE SUBJECT/S
(This
column is for K to 12 Curriculum and remaining RBEC in High School. Elementary
grades level that are still implementing RBEC need not to fill up these columns)
From previous school years completed as
of end of current School Year
As of end of current School Year
LRN
LEARNER'S NAME
(Last Name,
TOTAL MALE
GENERAL AVERAGE
Letter)
ACTION TAKEN:
PROMOTED,
IRREGULAR or
RETAINED
(This
LRN
LEARNER'S NAME
(Last Name,
TOTAL FEMALE
COMBINED
GENERAL AVERAGE
Letter)
ACTION TAKEN:
PROMOTED,
IRREGULAR or
RETAINED
(This
SUMMARY TABLE
STATUS
MALE
FEMALE
TOTAL
PROMOTED
IRREGULAR
RETAINED
LEVEL OF PROFICIENCY
MALE
BEGINNNING
(B: 74% and below)
DEVELOPING (D:
75%-79%)
APPROACHING
PROFICIENCY
(AP: 80%-84%)
PROFICIENT
(P:
85% -89%)
ADVANCED
(A: 90%
and above)
FEMALE
TOTAL
ADVANCED
(A: 90%
and above)
PREPARED BY:
Class Adviser
(Name and Signature)
CERTIFIED CORRECT & SUBMITTED:
School Head
REVIEWED BY:

Division Representative
GUIDELINES:
1. For All Grade/Year Levels
2. To be prepared by the Adviser. Final rating per subject area should
be taken from the record of subject teachers. The class adviser
should compute for the General Average.
3. On the summary table, reflect the total number of learners
promoted, retained and *irregular (*for grade 7 onwards only) and the
level of proficiency according to the individual General Average.
4. Must tally with the total enrollment report as of End of School Year
GESP /GSSP (EBEIS)
5. Protocols of validation & submission is under the discretion of the
Schools Division Superintendent
5. Protocols of validation & submission is under the discretion of the

Schools Division Superintendent
School Form 5: Page ____ of ________
School Form 6 (SF6)

Summarized Report on Promotion and Level of Proficiency
(This replaces Form 20)
School ID
Region
Division
School Name
District
GRADE 1 /GRADE 7
GRADE 2 / GRADE 8
GRADE 3 / GRADE 9
GRADE 4 / GRADE 10
GRADE 5 / GRADE 11
GRADE 6 / GRADE 12
SUMMARY TABLE
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
PROMOTED
IRREGULAR
RETAINED
LEVEL OF PROFICIENCY
BEGINNNING
74% and below)
DEVELOPING
75%-79%)
(B:
(D:
APPROACHING PROFICIENCY
(AP: 80%-84%)
PROFICIENT
85% -89%)
(P:
ADVANCED
90% and above)
(A:
TOTAL
Prepared and Submitted by:
Reviewed & Validated by:

SCHOOL HEAD
Noted by:
DIVISION REPRESENTATIVE
GUIDELINES:
1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the grade level total and school total.
2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
3. The Report on Promotion per grade level is reflected in the End of School Year Report of GESP/GSSP.
SCHOOLS DIVISION SUPERINTENDENT
4. Protocols of validation & submission is under the discretion of the Schools Division Superintendent.
School Year
GRADE 12
NDENT
TOTAL
TOTAL
MALE
FEMALE
TOTAL
TOTAL
MALE
FEMALE
TOTAL
School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replaces Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)
School ID
Region
Division
School Name
District
(A) Nationally-Funded Teaching & Teaching Related Items
(B) Nationally-Funded Non Teaching Items
(C ) Other Appointments and Fundi

Title of Designation
Title of Plantilla Position

(as it
Number of Incumbent
appears in the appointment document/PSIPOP)
Title of Plantilla Position

(as it
appears in the appointment document/PSIPOP)
Number of
Incumbent
(as it appears in the

contract/document: Teacher, Clerk, Security
Guard, Driver etc.)
Appointment:
(Contractual,
Substitute, Volunteer,
others specify)
EDUCATIONAL QUALIFICATION
Employee No. Name of School Personnel
(or Tax
(Arrange by Position, Descending)
Identification
Number -T.I.N.)
Sex
Fund Source
Position/
Designation
Nature of
Appointment/
Employment
Status
Degree / Post
Graduate
Major/ Specialization
Daily Program (t
Minor
Subject Taught (include

Grade & Section), Advisory
Class & Other Ancillary
Assignments
DAY
(M/T/W/TH
/F)
From
(00:00)
Ave. Minutes p
Ave. Minutes p
(or Tax
Identification
Number -T.I.N.)
Sex
Fund Source
Position/
Designation
Nature of
Appointment/
Employment
Status
Degree / Post
Graduate
Daily Program (t
Minor

Assignments
DAY
(M/T/W/TH
/F)
From
(00:00)
Ave. Minutes p
Ave. Minutes p
Ave. Minutes p
Ave. Minutes p
Ave. Minutes p
GUIDELINES:
Submitted by:
1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during the school year, an updated Form 19 must be submitted to the
Division Office .
2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the lowest.
3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported.
(Sig
(or Tax
Identification
Number -T.I.N.)
4. Daily Program Column is for teaching personnel only.
Sex
Fund Source
Position/
Designation
Nature of
Appointment/
Employment
Status
Degree / Post
Graduate
Daily Program (t
Minor

Assignments
DAY
(M/T/W/TH
/F)
From
(00:00)
Updated as of: _
School Year
nts and Funding Sources

Number of Incumbent
Fund Source
(SEF, PTA, NGO's etc.)
Teaching
NonTeaching
aily Program (time duration)
To (00:00)
Ave. Minutes per Day
Total Actual
Teaching
Minutes per
Week
Remarks (For Detailed

Items, Indicate name of
school/office, For IP's
-Ethnicity)
To (00:00)
Total Actual
Teaching
Minutes per
Week

-Ethnicity)
ubmitted by:
(Signature of School Head over Printed Name)
To (00:00)
Total Actual
Teaching
Minutes per
Week

-Ethnicity)
pdated as of: ___________________________

School Form 7, Page ___ of ________
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School Form 1 (SF 1) School Register

Father's Name (Last Name, First

Mother's Maiden Name (Last Name,

Father's Name (Last Name, First

List and Code of Indicators under REMARKS column

CCT Control/reference number & Effectivity Date

Mother's Maiden Name (Last Name,

Name of Public (P) Private (PR) School & Effectivity Date

Name of school last attended & Year

Reason and Effectivity Date

Father's Name (Last Name, First

Mother's Maiden Name (Last Name,

(Please refer to the legend

(Please refer to the legend

(Please refer to the legend

(Signature of School Head over Printed Name)

School Form 2 (SF2) Daily Attendance Report of Learners

Report for the Month of

Total for the Month

(1st row for date)

MALE | TOTAL Per Day

REMARKS (If DROPP

Total for the Month

(1st row for date)

REMARKS (If DROPP

FEMALE | TOTAL Per Day

Combined TOTAL PER DAY

1. CODES FOR CHECKING ATTENDANCE

No. of Days of Classes:

2. REASONS/CAUSES FOR DROPPING OUT

* Enrolment as of (1st Friday of June)

Average Daily Attendance

Number of students absent for 5 consecutive days:

I certify that this is a true and correct report.

School Form 2 : Page ___ of ________

(Signature of Teacher over Printed Name

(Signature of School Head ove

ARKS (If DROPPED OUT, state reason, please refer to legend

ARKS (If DROPPED OUT, state reason, please refer to legend

over Printed Name)

of School Head over Printed Name)

School Form 3 (SF3) Books Issued and Returned

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & T

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & T

TOTAL FOR MALE | TOTAL COPIES

TOTAL FOR FEMALE | TOTAL COPIES

School Form 2 : Page _ of ______

BoSY:__ Date EoSY: _