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Soft Solutions Incorporations: Business Proposal Letter

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Business Proposal Letter

Patient Information
Management Software

TO - Malwinder Mohan Singh


(CEO Of Fortis Hospital)

FROM Harsharandeep Singh


(Soft Solutions Inc.)

Soft Solutions Incorporations


Table of Contents
1. Executive
Summary....................................................3
2. Problem
Statements...................................................
4
3.
Solution........................................................
..............5
3.1 Software
Detail.........................................................5
3.2
Methodology.................................................
......6
3.3 Business and Gap
Analysis...................................9
3.4 Implementation
Process.................................... 10
3.5 Post Implementation
Services............................ 11
5. Qualification of Company & why we
best? ................12
6.
Price............................................................
.............. 13
7.
Benefits........................................................
............. 14
EXECUTIVE SUMMARY
Fortis Healthcare Limited is a chain of super speciality hospitals in
India. It has its hospitals in Delhi, Amritsar, Kolkata, Navi Mumbai, Mohali,
Ludhiana, Jaipur, Chennai, Kota, Bengaluru, Gurgaon, Noida, Faridabad,
Mumbai, and Odisha. So due to increasing no. of patients, the hospital
needs an advanced patient management system that will improve their
system of management so these are some key features of our patient
information management software:

Picture Archive and Communications Systems enable diagnostic


imaging services to manage, store, and distribute digital
images from modalities such as CT, MRI, x-ray, and ultrasound.
The important benefits of PACS and its related technologies,
such as radiology information systems, need to be
communicated to all healthcare and government stakeholders
to build support for its rapid expansion across the country .

The establishment of the Electronic Health Record (EHR) for


Indians has emerged as a key vision for the country. India, like
many other countries, including the United Kingdom, New
Zealand, and Australia, has embarked upon a journey toward
building the EHR. Diagnostic imaging information, contained in
PACS and its related technologies/systems, plays an important
role in the EHR.

1. PROBLEM STATEMENT(The Old System)


The procedure involved in the current system is that, when a
patient visit the hospital for medication, the patient will first
of all buy the identification card which contains name, and
other relevant information needed, and card identification
number. The patient will then waits for the card to be
processed together with a file jacket that holds the card that
has column for diagnosis made by physician, drugs
prescribed, and date at the waiting room for the arrival of the
card.

When the file arrived, the patient joints the queue to see a
doctor. In this current system, file cabinets are used for
keeping individual patient card enclosed in a file. This system
is so tedious in tracing a record files slow in processing of
records, space occupied by the file time waiting while waiting
for the patient file to be retrieve by the receptionist.

2. SOLUTION -
3.1 Software Detail
Surveys Have Shown That, if all information in paper-based
records were digitized and embedded within information
system, that will provide rapid context sensitive access to the
data and link to other information in the institution. The health
care delivery could fully documented information using a
variety of convectional and handheld computers equipment
with keyboard, pen-based. Structured data entry or handwriting
recognition illegible or consistent entries could be caught and
corrected as they are entered in medical order, their results and
all others internal transactions could be tracked
automatically.this project intends to look at how medical record
of a hospital would be share only within the hospital by the staf
and not across the institution. Health information could be
stored as individual indexed items of information that could be
abstracted into reports and compare among patients. Record
could be accessed and easily duplicated when necessary.
Information anywhere within the record could be access by
minimal delay. Data could be located from any one delivery
medium and digital device that access them could be designed
with a wide variety of capability and capacity . A page from a
paper base patient record could be stored electronically in
many diferent ways. The information could be scanned and
store as an image (much like a fax) that is the picture of a
paper form but is not searchable or editable document imaging
system are widely available that use computer and optical disk
to store such image and make them available to clinicians on
workstation with graphic terminals. These system reduces the
amount of physical storage space require for patient record and
they allow the record to be shared by clinicians 1and
administrative officers without physically transporting the
records.

3.2 Methodology
Methodology is term used to describe a process
technique or manner in which an action is performed.
Under the development of a system, a methodology
refers to the process will be taken to ensure that a
system is efectively and efficiently developed. In
designing Fortis management system here is the
some system development methodology will be
used.Patients record and procedure vary greatly
according to patient data received and the extension
of automation in processing data. These are some
fundamental step which is common to patient record
in all clinics and hospitals. These are some of these
steps taken at each treatment of patient and
assessment in clinical procedure include:

1. Assessment: To get the information


and the assessment of patients symptom and
signs.

2. Data entry: recording of data into a


patients record (which may be a complex
electronic data written records results etc)

3. Data retrieval: extracting data for interpretation.

3. Information interpretation:
governance of interpretation of individual patient
data utilization of existing knowledge and
guidelines. Therefore, when these fields are put
together they produce a medical record.

3.3 Business and Gap Analysis -


The Biggest problem which Faced by the PHC
department is the waiting time in X-Ray and ultrasounds.
Patients become irritated as it takes long time for them
for the test to be done.

- Regarding the waiting time in ultrasound i can be


reduced by redirecting some patients to the other test
which has to be done with fasting
- If patients wan to see the report or want to take the
report it can be printed at the one station or it can be
directly viewed by the patient on the website through the
UHID with password given by hospital as happens into the
lab report
- With this implementation it will help in reducing the
cost incurred in the films produced and processing of the
films report thereby reducing the waiting time.
-
3.4 Implementation Process

Panda Information Management software is totally a new


design, when implemented in a hospital or clinic will change the
way in which we keep the records of the patients:
In order to enter information into an electronic medical record,
special software is required. In designing the
program with Microsoft visual basic the design will include the
following.
i. Use case diagram

ii. Database design

iii. Normalization

Database Design
Database: is a collection of structure and related record
(information) stored somewhere or some location for easy
retrieval and exploration. Database is designed in order toassist
in eliminating unnecessary data and to minimize duplication of
data.
Database Normalization
Normalization is the organization of data to conform to a
standard called Normal form and for efficient
manipulation, storage and update of data. (See Appendix)
Database Implementation
The database of this application was implemented in Microsoft
office Access. MS-Access is database
application with which one can create database files using the
relational model. With this model you can create tables, store
and manipulate data within the tables as required. Relationship
can also be established to create
communication among them.

3.5 Post Implementation Services

We always build excellent Relationships with our clients,


and provide ongoing support as trusted partners in their
operations.

Version Upgrades- Technical & Functional - We


Provide expert support for all software upgrades so that
you benefit from all the latest improvements.

Enhance & Rollout- As new enhancements and


software rollouts are introduced we partner with you to
ensure successful implementation and provide all the
necessary training and support.

Fine tuning of configuration and programs we


pride ourselves in ensuring every detail of the
implementation is a success and this approach is
demonstrated as we work with you to fine tune the
configuration and programs to meet our exact
requirements.

4 Qualification and why we are best for job ?

- The Panda patient management software is the work


of well qualified doctors and engineers to make the
management of a hospital very easy to understand .
Panda Information Technologies Was established in 2010
with an aim of providing best IT Softwares to one of the
biggest hospitals In the country. Due to increase in the no
of patients the hospitals nowadays needs an advanced
patient management software .The Panda
- We believe that the benefits of software designed
thoughtfully and purposefully can efectively address the
challenges faced by health care providers. Eclipse
information technology is healthcare can help provide
enhanced care to patients while conforming to present
and emerging standards and regulations and ensuring
seamless integration within the various divisions of
healthcare. We have grown steadily since then and now
ofer comprehensive solutions in the Laboratory,
pharmacy , Equipment integration , Medical Records ,
Blood Bank and Mobile Healthcare Spaces.
- We are proud of our long relationships with our
customers and our mutual commitment to help them
grow. We are Eclipse.
- To be holistic IT solution provider for Healthcare
industry by embracing the best technologies and skills to
deliver world class Hospital Management Solutions and
ensure greater services levels to patients using
cotemporary process and systems.

5. PRICE & BUDGET

April May June July August


INITIATION $40,00
0
PLANNING $45,00
0
DESIGN $25,00
0
PROTOTYP $35,00
E 0
BUILD
TESTING $15,00
0
PROJECT $5,000
CLOSEOUT

5.1 FINANCIAL SECTION

Terms-
Payment Technique
Wire Transfer, Paypal , Guru, etc.
Warranty Terms
Eclipse Solution warrants that a program licensed to
you will operate in all material respects as described
in the applicable program documentation for one
year after delivery. You must notify Eclipse Solution
of any program warranty deficiency within one year
after delivery. Eclipse Solution also warrants that
services ordered will be provided in a professional
manner consistent with industry standards. You must
notify Eclipse Solution of any services warranty
deficiencies within 90 days from performance of the
services .
Maintenance Terms
During the term of the new product limited software
maintenance identified in Schedule A, Dolby will
provide customers of eligible products with software
updates, fixes, security alerts, critical patch updates,
upgrade scripts, general maintenance releases and
documentation updates (collectively, Software
Updates) when such Software Updates are made
generally available. If the product is not on Schedule
A, the software maintenance term is 3 years if
applicable.

6. BENEFITS OF SOFTWARE

Connected Database Health


Management System help to keep all data
centralized bridging geographical barriers as any
patients from any hospital or clinic provided they are
connected to the central database
More Efficient this is a result of easy
accessibility of the patients information such as
patient histories as there is no need to wait for the
physical file to be brought. It also eliminates some
clerical processes such appointment reminders and
laboratory result notifications
Confidentiality & Security Submitting
regulations, preparing confidentiality and security
strategies and processes, examining security
hazards and developing disaster. there are also
levels of access that is to say doctors and lab
personal can see certain information like diagnostic
test results while the cashiers can only have access
to patients financial data
Easy Storage and Access with
electronic files there is a potential for increased
storage capabilities and the files can be accessed by
multiple sites at the same time.
More Acurate - Health Management
System can be built with the ability to detect and
flag results that seem out of range or even life
threating drug combinations. The detecting
abnormal results can help with accuracy but does
not completely do away with human error during
data entry.

Submitted By:-

Harsharandeep Singh

0701895

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