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    ExaminationInvigilationPolicy PDF

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    Asif Yaqub Khan
    This document outlines an examination invigilation policy and procedures for a college. It details the roles and responsibilities of invigilators to ensure examinations are properly conducted. Key aspects covered include invigilator duties before, during and after examinations, rules around student identification, dress code, materials permitted, handling disruptions or cheating incidents, and using the restroom with supervision. The goal is to maintain security and integrity of exams according to the college's guidelines.

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    © All Rights Reserved
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    ExaminationInvigilationPolicy PDF

    Uploaded by

    Asif Yaqub Khan
    165 views8 pages
    This document outlines an examination invigilation policy and procedures for a college. It details the roles and responsibilities of invigilators to ensure examinations are properly conducted. Key aspects covered include invigilator duties before, during and after examinations, rules around student identification, dress code, materials permitted, handling disruptions or cheating incidents, and using the restroom with supervision. The goal is to maintain security and integrity of exams according to the college's guidelines.

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    This document outlines an examination invigilation policy and procedures for a college. It details the roles and responsibilities of invigilators to ensure examinations are properly conducted. Key aspects covered include invigilator duties before, during and after examinations, rules around student identification, dress code, materials permitted, handling disruptions or cheating incidents, and using the restroom with supervision. The goal is to maintain security and integrity of exams according to the college's guidelines.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    165 views8 pages

    ExaminationInvigilationPolicy PDF

    Uploaded by

    Asif Yaqub Khan
    This document outlines an examination invigilation policy and procedures for a college. It details the roles and responsibilities of invigilators to ensure examinations are properly conducted. Key aspects covered include invigilator duties before, during and after examinations, rules around student identification, dress code, materials permitted, handling disruptions or cheating incidents, and using the restroom with supervision. The goal is to maintain security and integrity of exams according to the college's guidelines.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 8

    EXAMINATION INVIGILATION POLICY

    1. POLICY TITLE

    Examination Invigilation Policy

    2. POLICY NUMBER

    SCT-AC-009-V2

    3. PURPOSE AND NEED

    This policy is intended to ensure that examination invigilation is properly


    conducted in the College.

    4. SCOPE OF APPLICATION

    Examination Invigilators
    Examination Committee

    5. POLICY STATEMENT

    Examination invigilation should be conducted in a professional manner and


    a high standard has to be maintained at all times. The College is committed
    to safeguard the integrity and quality of student examinations by strictly
    following college rules and regulations.

    6. PROCEDURE TITLE

    Examination Invigilation Procedures

    7. PROCEDURE DETAILS

    The examination invigilators should ensure that the following procedures


    are complied with:

    A. Before the Examination

    1. Collect the envelopes containing exam papers from the examination


    coordinator at least 30 minutes before the scheduled start of the
    examination.
    SCT-AC-009-V1 Page 1 of 8
    2. Paste the class list provided by the course tutor on the door of the
    examination room at least 15 minutes before the start of the
    examination.

    3. Make sure the examination room is ready.

    4. Check each students ID card before they enter the examination hall.

    5. Make sure the student does not carry any material which is not
    permitted in the examination room and complies with the prescribed
    dress code.

    6. Read all the rules and regulations to the students.

    7. Promptly start the examination on time.

    B. During the Examination

    1. Monitor the students to make sure that they are complying with the
    examination rules.

    2. Maintain discipline and silence and report any irregularities to


    members of the examination committee.

    C. After the Examination

    1. End the examination at the scheduled time and collect the exam
    papers.

    2. Count the exam papers to make sure they tally with the number of
    students who have signed to take the examination.

    3. Sort the exam papers and put them in appropriate envelopes with the
    number of exam papers enclosed and number of absentees indicated.

    4. Submit the envelopes to the examination coordinator at the end of the


    examination period.

    SCT-AC-009-V1 Page 2 of 8
    8. GUIDELINES

    A. Invigilation Duty

    1. An invigilator may be a teaching or a non-teaching staff. The chief


    invigilator should be an experienced invigilator who should ensure
    that (MU, 2011):

    The examination is conducted properly and the students are


    provided with an environment conducive for examinations;
    All examination papers are secure and delivered safely to the
    examination room; and
    All examination-related documents (e.g. attendance sheets,
    cheating case reports, etc) are accurate, properly completed and
    submitted to the examination committee.

    2. The invigilators must be vigilant in monitoring the examination. They


    are not supposed to do any other work that is not related to their
    responsibility as an invigilator during the examination period.

    3. An invigilator must not leave the examination room unattended at any


    time during the examination period. A minimum of two invigilators
    should be in the examination room at all times. If deemed necessary
    for one of the invigilators to leave the examination room, the
    examination coordinator must be informed to provide a replacement.

    4. The examination committee should ensure consistency and the best


    practices in adhering to the examination regulations.

    B. Invigilation Schedule

    1. The examination committee should inform the invigilators of their


    scheduled duties well in advance before the start of examination
    period.

    2. All invigilators must be in the examination room at least 20 minutes


    before the examination starts.

    C. Invigilation Assignment

    The examination committee should assign at least two invigilators in


    one each examination room. However, if the examination is held in the
    multi-purpose hall, there will be one chief invigilator who will oversee

    SCT-AC-009-V1 Page 3 of 8
    the duties of the other invigilators in the hall. It is his/her responsibility
    to see that the arrangements for the examination meet the standards.

    D. Student ID and Dress Code

    1. Students without college IDs should not be allowed to take the


    examination until they are positively identified. The time used for
    identifying students without proper identification will not be
    considered for requesting for extra time during the examination
    period.

    2. Student undertaking/warning. If a student is able to produce a photo


    ID other than the college ID (driving license, National ID, passport,
    etc.), the invigilators are advised to allow the student to take the exam
    after he/she gives the undertaking and sufficient warning is given to
    bring the college ID for the next exam.

    3. Students who do not follow the college dress code will not be
    permitted to take the exam. If the invigilators feel that the breach of
    the dress code is not so severe, an undertaking should be taken from
    the concerned student to come in the Omani national dress for the
    next exam.

    E. Examination Papers

    Examination papers should be prepared by the course tutor according to


    the guidelines set by the examination committee.

    F. Examination Period

    1. Examinations must begin and finish punctually based on the timing


    shown on the examination schedule and should last for the duration
    indicated, after which the students must be made to stop writing.

    2. No extra time should be allowed or given to students for coming late.


    Students should not be allowed to enter the examination room 30
    minutes after final examination started (or 15 minutes for mid-
    semester examinations). No extra time should be given for students
    who came late for the examination.

    3. It is normal practice for the students to be admitted to the room 5


    minutes before the advertised starting time, but for larger
    venues/examination halls, the students can be allowed to enter the
    examination room/hall 10 minutes before the start.

    SCT-AC-009-V1 Page 4 of 8
    4. For final examinations, students should not be allowed to leave the
    examination room within the first 30 minutes from the start of the
    examination period.
    For mid-semester examinations, students should not be allowed to
    leave the examination room within the first 15 minutes from the start
    of the examination period.

    5. Announcements must be made at the last half an hour, 10 minutes


    and then 5 minutes for reminding students of the time left to finish
    the examination.

    G. Using the Toilet

    At least one member of the examination committee should be on hand


    to accompany a student to the toilet if needed.

    H. In Case of Emergency

    In the event of an emergency, such as a fire, or in the event of


    unsatisfactory circumstances, such as a failure of lighting or air-
    conditioning, the invigilator may terminate the examination and ask all
    students to leave. If this is done part-way through the examination, the
    invigilators will (if possible) collect all student exam papers. The
    invigilators will report the emergency or unsatisfactory circumstances
    to the Dean, who is authorized to take whatever action he considers to
    be appropriate, including a resit with a new examination paper at a
    later date, or the marking of the partially completed papers from the
    original, disrupted examination (SCT, 2006).

    I. Cheating Case

    1. If a student shows any sign of attempting to cheat during the


    examination, the student should be given a verbal warning.

    2. If the student is found to be copying from a paper, or any electronic


    device (mobile phones, calculators, electronic watches, etc.) or from
    any writings on the students body, the invigilators are to book a
    cheating case against the student.

    3. In spite of the warning if a student indulges in disruptive behavior or if


    he/she is found cheating by talking to others, using signs, etc., the
    invigilator should submit a cheating report clearly mentioning the type
    of cheating observed with full description.

    SCT-AC-009-V1 Page 5 of 8
    J. Answering the Examination Paper

    Students are only allowed to use pens with either blue or black ink or as
    stipulated on the examination script.

    K. Calculators

    Students are not permitted to use programmable calculators.The use of


    calculators is only permitted if it is specified in the examination paper. If
    listed as a permitted material, calculators must be removed from their
    cases, and may be checked by the invigilator prior to the examination.
    Invigilators should inspect calculators for notes stored in the case or for
    any unauthorised writing on the case.

    L. Mobile Phones and Other Personal Effects

    Mobile phones should be switched off and should not be used as


    calculator/watch during the examination period. All personal effects
    should be left at the front of the examination venue.

    M. Seating Arrangement

    1. Seats in the exam halls will be numbered in a given pattern so as to


    discourage the students from sitting in clusters and also restrict them
    from writing on desks or walls.

    2. This numbering should be done before the exam starts (preferably the
    previous day), the room will be locked and opened only 20 minutes
    before the start of the exam.

    3. The numbers used can be the students college ID number.

    4. The patterns used for numbering the seats can be changed for every
    exam.

    9. CUSTODIAN

    Assistant Dean for Academic Affairs

    10. RESPONSIBILITY

    Examination invigilators
    Examination committees
    Academic unit heads

    SCT-AC-009-V1 Page 6 of 8
    11. CONTACT PERSON

    Assistant Dean for Academic Affairs

    12. POLICY STATUS

    New

    13. SUPERSEDED POLICIES

    None

    14. KEY STAKEHOLDERS CONSULTED

    Academic units
    College Council

    15. APPROVAL DETAILS

    College Council Meeting number:


    Meeting date: 20-2-2013
    Agenda item: 9
    Meeting minutes item:

    16. EFFECTIVE DATE

    Effective immediately

    17. NEXT REVIEW DATE

    January 2014 or any earlier date if necessary

    REFERENCES

    Middlesex University (MU). (2011). Guidelines on the administration of


    examinations and invigilation. Retrieved from http://www.mdx.ac.uk/
    aboutus/Strategy/quality-standards/ examples/ Guidelines/index.aspx

    Swansea University (2013) Examination Regulations and Procedures.


    Accessed on 9th Feb 2013. Available on line at

    SCT-AC-009-V1 Page 7 of 8
    http://www.swan.ac.uk/registry/academicguide/assessmentandprogress/ex
    aminationregulationsandprocedures/12invigilation/

    Salalah College of Technology (SCT). (2006). Quality assurance manual


    (p.78).

    Appendix

    1. Guidelines to follow in case of any dispute between invigilators during


    the course of examination.

    a. All issue/dispute regarding invigilation issues should first be reported


    to the Exam Committee by the invigilator. The concerned Exam Committee
    Chairperson should get in touch with his counterpart in the other invigilators
    department (incase both the invigilators are from different departments) or get
    in touch with the other invigilator (if he is from the same department) and
    resolve the issue to the mutual satisfaction.

    b. In case the issue does not get resolved by the intervention of the Exam
    Committee Chairpersons then it should be brought before the respective Head/s
    of Department for a solution.

    c. Even after the intervention of the Head/s of the Department if the issue
    is not resolved it should be brought before the ADAA for final arbitration.

    SCT-AC-009-V1 Page 8 of 8

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