Investor Reporting Quick Reference
Investor Reporting Quick Reference
Investor Reporting Quick Reference
June 2009
Notice
The information in this publication is intended to provide general guidance to Freddie Mac Servicers. The
information is offered as an aid in, not a substitute for, complying with requirements set forth in the Single-Family
Seller/Servicer Guide (the Guide). Each Freddie Mac approved Servicer must comply with all applicable
provisions in the Guide, and all other purchase documents, as that term is defined in the Guide. This manual does
not constitute as one of the purchase documents.
The requirements and the guidelines in this publication are subject to changes by Freddie Mac at any time.
Copyright© 2009 Federal Home Loan Mortgage Corporation. All rights reserved.
Table of Contents
Table of Contents
Getting Started
What to Report and Remit ................................................................................................................................................................. 1
When to Report and Remit ................................................................................................................................................................ 2
Remittance Options ........................................................................................................................................................................... 3
How to Report and Remit
Reporting ..................................................................................................................................................................................... 6
Remitting...................................................................................................................................................................................... 6
What to do After You Sell Freddie Mac a Mortgage.......................................................................................................................... 7
The Big Picture.................................................................................................................................................................................. 9
Reports Used for Investor Reporting................................................................................................................................................ 10
Need Help?
Contact Your Freddie Mac Loan Portfolio Specialist................................................................................................................. 13
Utilize our Educational Offerings................................................................................................................................................ 13
Call Us..................................................................................................................................................................................... 13
Resolving Data Discrepancies
The Basics....................................................................................................................................................................................... 15
Understanding the Daily Edit Reports ............................................................................................................................................... 15
The Loan Level Missing Report............................................................................................................................................... 16
The Edits to be Cleared Report............................................................................................................................................... 17
The System Cleared Edits Report............................................................................................................................................ 18
How to Use the Daily Edit Reports and Prioritize Which Edits to Resolve First.................................................................................. 19
Loan Edit Codes ............................................................................................................................................................................. 22
Basic Edits ............................................................................................................................................................................... 23
Edits for Exception Codes ........................................................................................................................................................ 25
Edits for Accounting Cycle........................................................................................................................................................ 34
Custodial Accounts
Establishing and Maintaining Accounts.............................................................................................................................................. 67
Reconciling Accounts
Principal and Interest Accounts................................................................................................................................................. 68
Important Points About the Principal and Interest Custodial Account Reconciliation................................................................... 71
Escrow Accounts ..................................................................................................................................................................... 71
Important Points About the Escrow Account Reconciliation....................................................................................................... 73
Resolving Variances.................................................................................................................................................................. 73
Important Points About Variances............................................................................................................................................. 74
Custodial Account Reconciliation and Cash Management Checkpoints ...................................................................................... 75
Transfers of Servicing
What is a Transfer of Servicing?....................................................................................................................................................... 77
Concurrent Versus Subsequent ........................................................................................................................................................ 77
Who are the Players?....................................................................................................................................................................... 77
The Basics....................................................................................................................................................................................... 78
The Details ...................................................................................................................................................................................... 79
Getting Started
Reporting and remitting are processes that require accuracy and proper timing. The brief descriptions here give you an outline of the
Servicers’ responsibilities. See the Single-Family Seller/Servicer Guide and the Where to Get More Information page at the end of this
section for more detailed information.
Reporting is the process of transmitting information to Freddie Mac based on the accounting activity (or non-activity) for each
mortgage in your Freddie Mac portfolio.
You must report to Freddie Mac all mortgages in your Freddie Mac portfolio.
You must report each loan in your Freddie Mac portfolio regardless of whether any activity occurred for the loan
during the reporting period.
Report data that accurately reflects activity applied to each loan in your Freddie Mac portfolio. There are two types
of mortgage/loan activity: non-exception and exception.
Non-exception activity is regular monthly activity of principal and interest payments made according to the terms
and conditions of the security instrument executed by the borrower. This activity includes first-time reporting on
newly funded mortgages, reporting regular principal and interest payments from borrowers on active mortgages,
and reporting on inactive mortgages.
Exception activity is any exception to regular monthly principal and interest payments that changes the mortgage
status. Examples of exception activity include paying off a mortgage in full, reinstating a mortgage from
foreclosure, or a third party sale foreclosure.
Remitting is the process of initiating a transfer of funds due Freddie Mac from your Freddie Mac custodial account.
Monthly processing is cyclical reporting and remitting completed every month at the same time.
Freddie Mac’s accounting cycle is a one-month period that begins on the 16th of each month and ends at the close of business on the
15th of the following month, or the previous business day if the 15th falls on a non-business day. The accounting cycle determines
the timing for monthly reporting. The timing for monthly remittances is determined by the remittance option selected when the
mortgage was sold to Freddie Mac. The remittance option is listed on the Funding Detail Report sent to you at the time of funding.
Servicers may select more than one remittance option in their portfolio.
Interim processing is event-driven reporting, and remitting that is completed throughout the month in response to certain mortgage
activities, such as payoffs and third-party foreclosure sales. Throughout the month, you must report exception activity for payoffs
within two business days of the activity date, and for third-party foreclosure sales you must report exception activity within five
business days of the activity date.
Example: A payoff that occurred on 1/5/xx must be reported by 1/7/xx.
The receipt-of-funds date determines the timing for interim reporting. The type of mortgage activity determines the timing for
interim remittances.
Remittance Options
Freddie Mac must have access to funds by the remittance due date.
There is a one business-day lag between the day funds are called in, and the day funds are available to Freddie Mac. Therefore, you
must call in funds no later than 9:00 p.m. Eastern time on the business day prior to the remittance due date.
The five most commonly used remittance options are described below. See the Funding Detail report to determine the remittance
option for a mortgage.
If the remittance option is... Funds are due to Freddie Mac by... Remit funds for...
Accelerated Remittance Cycle (ARC) A contract-specified business day. If the date is not Actual principal reduction
specified, use the third business day following the (including curtailments and
accounting cutoff. prepayments)
Net yield interest
(including interest due on reinstated
mortgages)
The following table lists the reporting due dates, remitting due dates, and exception codes used to report non-exception and exception
activities.
Monthly processing
N/A Newly funded Mortgage we funded during the current Accounting cutoff By the contract-specified remittance
mortgage accounting cycle. option due date
72 FHA/VA foreclosure/ A claim has been filed with the FHA/VA on a No funds are due; you receive a credit
conveyance property that did not sell at foreclosure sale. for the interest advanced on the
contract-specified remittance option due
date.
80 Principal Balance Mortgage on which the ending UPB is higher By the contract-specified remittance
Correction than the beginning UPB. option due date
Freddie Mac Document Investor Reporting Quick Reference
4 June 2009
Getting Started When to Report and Remit
Interim Processing
Exception Activity Description Report activity within…. Remittances are due…
Code
60 Payoff - Matured Mortgage was paid in full during the 2 business days after the Within 5 business days of receipt of
accounting cycle. receipt of funds funds
61 Payoff – Prepaid
65 Payoff – Repurchase You are repurchasing (buying back) a 30 days following the date of Within 5 business days of the exception
mortgage with our approval. our notification requiring or date
approving the repurchase
66 Payoff – ARM Borrower is exercising the conversion 5 business days after the
converting to a fixed option for convertible ARM sold under exception date (exception date
rate the repurchase program. may be no later than the
deadline specified in the
contract)
71 Third-Party Property was purchased by a third party 2 business days after the Within 5 business days of receipt of
foreclosure sale - at foreclosure sale. receipt of funds funds
Conventional
Note: the exception date is the
foreclosure sale
73 Third-Party
foreclosure sale –
FHA/VA mortgage
The data that reflects the activity for a mortgage is referred to as a loan-level transaction. Use MIDANET to report loan-level
transactions to Freddie Mac monthly for each mortgage in your Freddie Mac portfolio. Freddie Mac can only process one transaction
per loan so you should summarize each mortgage’s monthly activity into one transaction. After you report, Freddie Mac sends daily
edit reports to notify you of any discrepancies or edits in your loan-level transactions. Resolve edits as necessary to report correctly for
the cycle. See the Resolving Data Discrepancies in this publication for information on resolving reporting discrepancies.
At the end of the month, after Freddie Mac processes a loan-level transaction for every mortgage you service for us, we create reports to
send you. These monthly reconciliation reports summarize the loan-level activity on your Freddie Mac portfolio for the accounting
cycle. You can use these reports to reconcile your Freddie Mac portfolio, including your custodial account. See Reconciling Your
Portfolio and Custodial Accounts for information on using the monthly reconciliation reports.
Remitting
Remit funds due Freddie Mac through Global Payments, Inc. (GPI), a third party vendor that collects funds on our behalf.
Seller/Servicers have two methods to remit funds, through touch-tone phone (follow the voice prompts), or transmit online via Investor
Accounting ManagerSM (IAM). When you become a Freddie Mac Servicer, we will provide you with a toll-free remittance number and
your identification number. See www.FreddieMac.com for more information regarding IAM.
There is a one business-day lag between the day funds are called in and the day funds are available to Freddie Mac. Therefore, you
must call in funds no later than 9:00 p.m. Eastern time on the business day previous to the remittance due date.
If the funding date is And the ending unpaid principal Report and remit…
between the… balance at the accounting cutoff…
1st and 15th of the month Is not different from the funded balance Nothing. You may elect to report for the first time either at the
accounting cutoff in the funding month or in the following month,
when the monthly interest is due.
Is different from the funded balance Principal due and zero interest. Reporting is mandatory since
principal is due.
16th and the end of the month Is not different from the funded balance One month’s interest, even if you do not receive a payment from
the borrower. Reporting is mandatory since interest is due.
Is different from the funded balance Principal reduction and one month’s interest.
Monthly interest is always due in arrears for your Freddie Mac portfolio. This means interest is for the previous calendar month for any
accounting cycle’s reporting. Freddie Mac is not due any monthly interest if we did not own the mortgage during any part of the
previous month. When Freddie Mac purchases a mortgage we reimburse you for the portion of the month we did not own the
mortgage. Therefore, you are required to report and remit interest for the entire month regardless of what day of the month we fund the
mortgage. Monthly interest due to us is calculated on a 30-day month regardless of the actual number of calendar days in the month.
Calculating the interest portion based on the outstanding unpaid principal balance (UPB) as of the last paid installment date.
Applying the balance of the principal and interest payment as a principal reduction.
The following timeline illustrates the interest and principal you would report and remit for a May accounting cycle:
4/16
4/1 5/1 5/15 6/1
April Interest
ARM Trial Balance Freddie Mac sends to you at your Investor Accounting Manager Provides detailed information
request. about adjustable-rate mortgages
in your portfolio.
Detailed Adjustment Report Freddie Mac sends to you Investor Accounting Manager Lists manual adjustments to your
monthly, if applicable. account.
Detailed Remittance Report Freddie Mac sends to you at your Investor Accounting Manager ( Provides the amount due for
request. principal and interest for each
loan in your portfolio for an
accounting cycle.
Edits to be Cleared Report Freddie Mac sends to you daily MIDANET for the PC, Investor Lists loans with edits to resolve.
during the monthly reporting Accounting Manager You will need to transmit a
cycle. revised transaction for each loan
on this report.
Electronic Default Reporting You send to Freddie Mac MIDANET for the PC Provides us with information
(EDR) monthly. See your EDR Guide about loans in your portfolio that
for timing requirements. are in default or foreclosure.
Funding Detail Freddie Mac sends to you when MIDANET for the PC Provides detailed information that
you sell a mortgage to us. your system should mirror about
your sale of a mortgage to us.
Loan Level Transaction You send to Freddie Mac MIDANET for the PC, Provides us with information for
monthly or if there is exception MIDANET CPU-to-CPU a given cycle about activity on
activity for a mortgage. each loan in your portfolio.
Loan Level Trial Balance Freddie Mac sends to you at your Investor Accounting Manager ( Provides detailed information
request. about each loan in your portfolio.
Loan Reconciliation Difference Freddie Mac sends to you MIDANET for the PC, Investor Summarizes loan-level reporting
Report monthly at month end after we Accounting Manager edits for an accounting cycle.
complete our monthly processing. Used for reconciling your
custodial accounts(s).
Monthly Account Statement Freddie Mac sends to you MIDANET for the PC, Investor Provides a portfolio-level recap
monthly after we complete our Accounting Manager of the amount due to us. Used for
monthly processing. reconciling your custodial
accounts.
Consolidated Monthly Billing Freddie Mac sends to you Hard copy via mail Provides information about fees
Statement monthly, close to the 10th of the and penalties associated with the
month (to be remitted by the last servicing of your portfolio.
business day of the same month).
Servicer Performance Profile Freddie Mac sends to you MIDANET for the PC, Provides you with information on
monthly. FreddieMac.com how well you are meeting our
servicing guidelines,
requirements, criteria, and
standards.
System Cleared Edits Report Freddie Mac sends to you daily MIDANET for the PC, Investor Lists loans with edits that our
during the monthly reporting Accounting Manager system cleared and processed.
cycle.
Need Help?
Contact Your Freddie Mac Loan Portfolio Specialist
If you need help with your investor reporting, contact your Freddie Mac Loan Portfolio Specialist. To quickly identify your Freddie Mac Loan
Portfolio Specialist’s name and telephone number, contact (800) FREDDIE.
Call Us
The Basics
When Freddie Mac receives your loan transactions, we notify you the next business day of any data discrepancies between what you reported and what
we expected. We compare the data you transmit to us each day against our database and notify you of any discrepancies via our daily edit reports. Each
discrepancy (or edit) is listed on our daily edit reports with an edit code that identifies and explains the discrepancy. All of our edit codes are listed and
explained in the Loan Edit Codes section of this booklet. Freddie Mac expects you to resolve the edits listed on your daily edit reports and ensure that
you have given us accurate information. There are four distinct things that you must do for each edit:
1 Review the edit, determine its cause, and, if needed, send Freddie Mac a revised transaction before the reporting due date.
2 Correct the cause of the data discrepancy and take preventive action to eliminate a repeat occurrence in the next reporting cycle.
3 Determine if your remittance to Freddie Mac needs to be adjusted, and remit funds if necessary.
4 Determine if your custodial account needs to be adjusted, and adjust it if necessary.
The Loan Level Missing report identifies all outstanding monthly loan-level transactions. It includes both loans that you did not report to Freddie Mac
and loans with unresolved edits on the Edits to be Cleared report. The Loan-Level Missing report is available daily only during the monthly reporting
cycle (between the 16th and the end of the month) the day after 75% of your monthly loan transactions are processed in our system. You will receive this
report daily until we close our cycle.
SERVICER
NUMBER LOANS MISSING CURRENT CYCLE TRANSACTIONS
Mortgages without an *
have not yet been
reported, or were
reported with an
invalid loan number
The Edits to be Cleared report identifies loan transaction edits that prevent Freddie Mac from processing the transaction until you take immediate action
to resolve the edit error. It is available to you on a daily basis throughout the month regardless of whether or not you have actual edits. If you have no
edits, the report displays a “No data in error” status message.
GROUP # : 5632064
799822191 1629531 02/01/XX 0.00 203.76 30,093.22 8.125 00/00/00 303
The System Cleared Edits report identifies loan transaction edits that our system resolved and continued processing. Our system adjusts and processes
principal due and interest due discrepancies less than $1,000 for non-exception transactions and of less than $5 for exception transactions. If the amount
of a discrepancy is not within Freddie Mac’s tolerance amount, our system will not process the information and an edit will appear on the Edits to be
Cleared report. You must take action to resolve data errors in your system that created edits on the System Cleared Edits report so that edits do not
reoccur. The report is available to you on a daily basis throughout the month regardless of whether or not you have actual edits. If you have no edits, the
report will display a “No data in error” status message.
CYCLE: XX0315 SERVICER: 123456 ABC BANK, F.S.B. PHONE: (555) 555-1212
GROUP # : 1078543
94719748 20-104624-4
03/01/XX 1,010.72 7.31 0.00 7.450 61 03/7/XX 0.00 0 600
EXPECTED 7.51
TOTAL TRANSACTIONS IN ERROR: 1
How to Use the Daily Edit Reports and Prioritize Which Edits to Resolve First
Freddie Mac systems display all applicable edit codes on each edit report even if resolution of a particular edit resides with us. We provide you with all
applicable edit codes so that you are aware of the action being taken for each loan. When using the edit reports and resolving edits, refer to the Edit
Codes section of this quick reference for helpful information about each edit code.
Perform activities 1-4 listed below to prioritize which edits you should clear first. Your Freddie Mac Loan Portfolio Specialist or (800) FREDDIE will
work with you to create an action plan for resolving the data discrepancies. You should complete steps 1-4 during cyclical monthly reporting, between
the accounting cycle cutoff and the end of the calendar month. You should complete steps 2-4 for interim reporting throughout the month.
§ If a loan appears without an asterisk (*), Freddie Mac did not receive a transaction for the loan, or you reported the loan with an invalid
Freddie Mac loan number. Contact your Freddie Mac Loan Portfolio Specialist if you have questions.
§ If a loan appears with an asterisk (*), Freddie Mac received a loan transaction for the loan but the transaction was rejected. The loan will
appear on the Edits to be Cleared report. You must resolve all edits that appear on the Edits to be Cleared report.
Analyze the Loan Level Missing report and determine the number of missing loans and the steps needed to ensure each loan is successfully
2 reported to us. If your Loan Level Missing report shows:
§ A large number of loans that have not been reported (no asterisk), then determine the date your loans were reported or are to be reported
and contact your Freddie Mac Loan Portfolio Specialist.
§ A small number of loans that have not been reported (no asterisk), then research each loan and ensure each loan is reported.
§ Loans that have been reported, but have edit errors (asterisk), then go to Step 2.
§ If there are multiple loans appearing on the Edits to be Cleared report with the same error code or transaction type, then
1 Research a sampling of the loans on the report to determine if they share a common cause.
2 Determine the cause of the data discrepancy.
3 If the edit is caused by an error on your system, correct the cause of the data discrepancy and send us a revised transaction with the
corrected information.
4 If the edit is caused by an error on our system, notify your Freddie Mac Loan Portfolio Specialist or (800) FREDDIE immediately
and send them a copy of the supporting documentation so that we can correct the error.
5 Take preventive action to eliminate repeat occurrences.
§ If the loans appearing on the Edits to be Cleared report have various types of error codes or transaction types, then
q Resolve the discrepancies for each transaction type and send a revised transaction according to the following priority:
q If an edit is caused by an error on our system, notify your Freddie Mac Loan Portfolio Specialist or (800) FREDDIE immediately and
send them a copy of the supporting documentation so that we can correct the error.
§ Incorrectly reported but accurately adjusted by our system, then correct the cause of the error by the next accounting cutoff to prevent
re-occurrences.
§ Accurately reported but incorrectly adjusted by our system, then notify your Freddie Mac Loan Portfolio Specialist or (800)
FREDDIE immediately and then send them a copy of all supporting documentation.
2 Exception codes
6 Interest due
7 Principal due
Basic Edits
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
100 NA Error in our system database. None. Freddie Mac will resolve this error. NA
All
101 Invalid Freddie Mac loan There was a data entry error when the § Correct the loan number and send a revision.
number. loan was set up on your system or
keyed into MIDANET.
A payoff for a newly funded loan None. Our system will reflect and accept the loan on
occurred before the first accounting the 15th business day of the month.
cycle cutoff.
102 NA Error in our system database. None. Freddie Mac will resolve this error. NA
103 NA Error in our system database. None. Freddie Mac will resolve this error. NA
104 NA Error in our system database. None. Freddie Mac will resolve this error. NA
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
105 Incorrect Servicer number Data Entry Correct the Servicer number and send a revis ion. All
for the loan.
Loan transferred to another Servicer or § Determine the appropriate accounting cycle for the
loan failed to transfer to you. loan to be transferred.
§ Coordinate reporting and remitting with the other
Servicer involved.
§ Submit amended Form 981, if necessary.
Payoff or foreclosure transaction Contact your Freddie Mac Loan Portfolio Specialist to
correctly reported by transferee ensure the transaction will be processed once our
between the TOS effective date and database is updated to reflect the transfer of servicing.
end of month. Our system will not
reflect the transfer of servicing until
month end.
106 NA Error in our system database. None. Freddie Mac will resolve this error. NA
107 Invalid Servicer number. A Servicer number was reported with Correct the Servicer number and send a revision. All
the transaction that is not defined in
our system.
108 NA Error in our system database. None. Freddie Mac will resolve this error. NA
109 Transaction received after The transaction was received after Ensure correct transaction is processed in the next All
cycle closed. Any Freddie Mac closed the cycle. accounting cycle.
outstanding edit that is not
resolved by our system
finaling date becomes a
109E edit until the first of
each month.
110 NA Error in our system database. None. Freddie Mac will resolve this error. NA
Freddie Mac Document Investor Reporting Quick Reference
24 June 2009
Resolving Data Discrepancies Loan Edit Codes / Edits for Exception Codes
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
200 Invalid exception action Only the following transaction codes may be Send a revision with the appropriate transaction All
code. reported: code.
blank = Non-exception
40 = Inactivation
50 = Reinstatement
60 = Payoff - matured
61 = Payoff - prepaid
65 = Payoff - repurchase
66 = Payoff - conversion
70 = REO
71 = Foreclosure - Conventional Third
Party Sale
72 = Foreclosure - FHA/VA
Conveyance
73 = Foreclosure - FHA/VA Third
Party Sale
80 = Balance Correction
201 Exception code specifies Reported transaction code 72 or 73 for a § Determine the correct loan product (FHA/VA or Foreclosure – All
wrong loan type. conventional foreclosure or code 71 for an conventional) and send a revision.
FHA/VA foreclosure. § Contact your Freddie Mac Loan Portfolio
Specialist and provide supporting
documentation if you believe we are in error.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
202 Invalid loan status. The loan is currently in an incorrect status to § Validate that you reported the correct activity or § Inactivation
process the transaction type that you reported. sale result via EDR or the Foreclosure/DIL
Notification. § Reinstatement
203 Loan already inactivated. Reported an inactivation transaction for a loan § Validate the transaction code. Inactivation
that was inactivated in a previous cycle. § Once inactivated in a prior cycle, report the loan
as a non-exception until the loan is reinstated,
paid off, sold at a third-party foreclosure sale, or
transferred to REO.
204 Loan is not currently You are reinstating a loan that we have as Validate the transaction code and retransmit a Reinstatement
inactivated. active. revision.
206 Timely P&I and Alternate Loan is either Timely P&I or uses the Alternate § Validate the type of loan on your system. Inactivation
Method loans can not be Method of accounting and should not be § You must report scheduled principal and interest
inactivated. inactivated. on a timely P&I loan until the loan is paid off,
sold at a third-party foreclosure sale, or
transferred to REO.
§ Report a non-exception transaction for alternate
method loans.
207 Field must be numeric. Data entry error. Verify figures and send a revision, if applicable. All
208 Code 80 Needed for You reported a UPB higher than the previous § Validate the transaction. Non-exception
balance correction. cycle UPB on a loan that does not allow § Contact your Freddie Mac Loan Portfolio
negative amortization, and the transaction is Specialist or (800) FREDDIE if the loan is a loan
not reported as a balance correction. modification.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
209 Inactive Timely P&I or Error in our system database. None. Freddie Mac will resolve this error. Non-exception
Alternate Method loan
must be reinstated.
210 Balance Correction not You reported a UPB lower than the previous Validate the transaction we processed. Balance correction
needed cycle UPB and the transaction is reported as a
balance correction.
211 Reported as a repurchase You reported an exception code 65 for a loan If the loan… § Repurchase
but not approved as a we have not approved for repurchase. § Payoff-
repurchase. § Has been approved for repurchase or is a
delinquent recourse loan, then send Freddie Mac Repurchase
Loan Portfolio Specialist a copy of the
repurchase letter or the Freddie Mac approved
Form 105. We will adjust our system and the edit
error.
§ Is an ACARM that you cannot process as a
normal conversion, then notify your Freddie
Mac Loan Portfolio Specialist or (800) FREDDIE.
We will adjust our system and the edit error will
clear.
§ Is a modification/refinance that you must report
as a repurchase, then notify your Freddie Mac
Loan Portfolio Specialist or (800) FREDDIE. We
will adjust our system and the edit error will
clear.
§ Has not been approved for repurchase, then
report he loan as a non-exception for the current
cycle. Send a letter requesting repurchase if
repurchase is desired for the following cycle.
212 Reported repurchase but You reported a repurchase transaction, but we Verify the exception code and send a revision. Payoff - Repurchase
we approved a waiver. waived the repurchase requirement.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
213 Reported conversion for a A convertible ARM exception code was § If the loan is a convertible ARM that follows the Payoff - Conversion
fixed rate loan that is not reported for a loan that we do not identify as a repurchase path, send the support
convertible. convertible product. documentation to your Freddie Mac Loan
Portfolio Specialist or (800) FREDDIE. We will
adjust our system and process a payoff to clear
the edit.
§ Verify the exception code and send a revised
transmission, if necessary.
214 Loan was previously The loan was previously reported and § Correct the loan number and send a revision. All except
reported and processed as processed as an REO or FHA/VA HUD § Stop reporting this loan number. inactivation
an REO or FHA/VA HUD conveyance. o If the loan had been processed as an REO
conveyance. and was redeemed, forward the funds to the
REO department.
o If the loan had been processed as a payoff
in error or as an FHA/VA conveyance and
was redeemed, contact your Freddie Mac
Loan Portfolio Specialist or (800) FREDDIE.
215 Loan reinstatement by The loan has been moved from foreclosure to Determine the correct status of the loan. Non-exception
default management. delinquent or active status, therefore we expect § If the loan was incorrectly taken out of
a reinstatement transaction. foreclosure, submit a revised electronic default Balance Correction
reporting (EDR) transaction to us. We will then for inactive loans
update the loan status and eliminate the edit
error.
§ If the loan in no longer in foreclosure, a
reinstatement transaction must be reported.
216 NA Error in our system database. None. Freddie Mac will resolve this error. NA
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
220 Verify transaction; You reported an FHA/VA conveyance or third § Validate that you have reported the correct Foreclosure -
redemption may exist. party sale and the accuracy of the exception FHA/VA foreclosure code. FHA/VA
code and the existence of a redemption period § Verify that no redemption period exists. If one Conveyance,
should be verified. does, revise the transaction to a non-exception. FHA/VA Third Party
Continue to report the loan as a non-exception Sale
until the redemption period expires or the
property is redeemed.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
221 NA Error in our system database. None. Freddie Mac will resolve this error. NA
222 NA Error in our system database. None. Freddie Mac will resolve this error. NA
223 NA Error in our system database. None. Freddie Mac will resolve this error. NA
224 Sale result is not REO. You have not previously reported the sale Report the REO sale result via the Foreclosure/DIL REO
result as REO via the Foreclosure/DIL Notification.
Notification.
You reported the sale result as something Contact the Non-Performing Loans department for
other than an REO. assistance with correcting the reported sale result or
send a revision with the correct exception code.
225 Sale result is not Third You have not previously reported the sale Report the third party sale result via the Foreclosure -
Party. result as a third-party sale via the Foreclosure/DIL Notification. Conventional third-
Foreclosure/DIL Notification. party sale, FHA/VA
third-party sale
You reported the sale result as something Contact the Non-Performing Loans department for
other than a third party sale. assistance with correcting the reported sale result or
send a revision with the correct exception code.
226 Sale result is Deed-in-lieu, You have reported the sale result, via the If the deed-in-lieu sale result is… § Foreclosure - All
loan has not been placed in Foreclosure/DIL Notification, as deed-in-lieu. § REO
REO. § Correct, then contact your Freddie Mac Loan
Portfolio Specialist or (800) FREDDI.
§ Incorrect, then contact our Non-Performing
Loans department.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
227 Sale result is not FHA/VA You have not previously reported the sale Report the third party sale result via the Foreclosure -
conveyance. result as an FHA/VA conveyance via the Foreclosure/DIL Notification. FHA/VA
Foreclosure/DIL Notification. Conveyance
You reported the sale result as something Contact the Non-Performing Loans Department for
other than an FHA/VA conveyance. assistance with correcting the reported sale result or
send a revision with the correct exception code.
228 NA Error in our system database. None. Freddie Mac will resolve this error. NA
229 NA Error in our system database. None. Freddie Mac will resolve this error. NA
230 NA Error in our system database. None. Freddie Mac will resolve this error. NA
231 Reported convertible ARM You reported a matured loan as a convertible We processed this transaction as a matured payoff. Payoff
repurchase for matured ARM repurchase. Verify this is correct.
loan.
232 Reported matured loan, but You transmitted an incorrect exception code. Retransmit the loan with the correct exception code. Payoff
the loan has an
outstanding repurchase.
You tried to submit a matured payoff when a Contact our Fees and Claims unit to request the
required repurchase was expected. repurchase to be waived to allow the matured payoff
to be processed.
233 Reported the loan as You transmitted an incorrect exception code. Retransmit the loan with the correct exception code. Payoff
prepaid but the loan has an ___________________________________ ________________________________________
outstanding repurchase __ __
request.
You tried to submit a prepaid payoff when a Contact our Fees and Claims unit to request the
required repurchase was expected. repurchase to be waived to allow the prepaid payoff
to be processed.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
234 Payoff reported as a You reported the loan as a repurchase Contact our Fees and Claims unit to request the Payoff
repurchase but the although the repurchase is still in the appeal appeal be removed from this loan.
repurchase is in appeal. process and we did not expect you to report
the loan as a repurchase.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
235 Reported the loan as a You transmitted an incorrect exception code. Retransmit the loan with the correct exception code. Payoff
convertible ARM
repurchase but the loan
has an outstanding
repurchase.
You tried to submit a convertible ARM Contact our Fees and Claims unit to request the
repurchase when a required repurchase was repurchase to be waived to allow the convertible
expected. payoff to be processed.
236 Loan is in REO status; can You reported a payoff for a loan that is in REO Verify the loan status and if the REO status is Payoff
not process payoff. status. § Correct, then retransmit as an REO transaction.
§ Incorrect, then contact our Non-Performing
Loans department.
237 Loan reported as a prepaid You reported a matured loan as a prepaid We processed this transaction as a matured payoff, Payoff
payoff, but loan has payoff. as shown on the System Cleared Edits report. Verify
matured. that the loan is a matured payoff.
238 NA Error in our system database. None. Freddie Mac will resolve this error. NA
239 NA Error in our system database. None. Freddie Mac will resolve this error. NA
240 Reported matured; You reported a loan as matured, but the Contact our Fees and Claims unit to have the Payoff
repurchase is in appeal. required repurchase is in appeal. repurchase waived so the loan can be processed as a
matured payoff.
241 Reported prepaid; You reported a loan as prepaid, but the Contact our Fees and Claims unit to have the Payoff
repurchase is in appeal. required repurchase is in appeal. repurchase waived so the loan can be processed as a
prepaid payoff.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
300 The accounting cutoff date Your transaction contained an invalid cycle Retransmit the transaction with the correct accounting All
is an invalid date. date. cycle date.
301 The reporting cycle is not The incorrect accounting cycle was Retransmit the transaction with the correct accounting Payoff
the current cycle or the next transmitted with the loan-level transaction. cycle date.
cycle.
302 The transaction for the next The transaction for the next cycle is The edit will clear itself once the current cycle All
accounting cycle has been transmitted before Freddie Mac processes transaction is transmitted and processed.
received, but there is no the current cycle transaction for that loan
th
transaction for the current (i.e., a payoff for the 16 is transmitted
cycle. prior to your monthly transmission for the
cycle).
303 Partial duplicate/possible A loan transaction has been previously § Determine the correct transaction you need to All
correction. processed and a second transaction has transmit to us.
been received but it is not marked as a § Retransmit as a revision, if applicable.
revision.
305 Transaction received before A loan transaction has been received prior Verify the transaction is accurate. Our system will § Inactivation
the accounting cutoff. to the cutoff. (Only payoffs and process the loan after the accounting cutoff. § Reinstatement
foreclosures can be reported before the
accounting cutoff.) § REO
§ Non-exception
§ Balance
Correction
306 Freddie Mac database will You reported a revision for a loan we have This is just a warning not an edit. If your revision All
be revised. already accepted. caused any edit codes they need to be addressed.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
307 NA Freddie Mac database warning. None. We will address this warning. All
308 Exact error—transaction You retransmitted a loan transaction for a Resolve the original edit codes and send a revision. All
ignored. loan that has an edit, but the values are the
same as the original transaction that was in
error.
309 Duplicate error—transaction You reported the same loan number twice Verify the transaction we processed and send a All
dropped. in your transmission or you reported a revision if necessary.
revised transaction for a loan that had an
edit and the revised transaction has
different values than the original
transaction in error.
310 Exact duplicate—transaction You transmitted duplicate transactions for No action is necessary, although you should All
ignored. the same loan number. The transactions determine why a transaction was reported twice.
are exactly the same.
311 Incorrect accounting cycle. The accounting cycle for the transaction is Correct the accounting cycle and send a revision. § Inactivation
not the current accounting cycle. § Reinstatement
§ REO
§ Non-exception
§ Balance
correction
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
312 Next cycle transaction A transaction for the current cycle has Inform your Freddie Mac Loan Portfolio Specialist or § Payoff
already processed. already been processed and either a payoff (800) FREDDIE that you need to revise the current § Foreclosure -
or a foreclosure for the next cycle already cycle’s transaction. The Freddie Mac Loan Portfolio third party sale
exists. We can not allow any changes to Specialist will delete the next cycle payoff or
the current cycle transaction. foreclosure, then:
§ If the current transaction was marked as a revision
we will process it.
§ If it was not marked as a revision, send a revised
transaction.
§ Retransmit the following cycle’s transaction.
313 NA Freddie Mac database warning. None. We address this warning. All
314 Next cycle transaction You reported a transaction with an § Verify the accounting cycle and exception date All
reported, but should be exception date that is before the current § Report the transaction as a revision for the current
current cycle. accounting cutoff, but with a future accounting cycle.
accounting cycle date.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
400 DDLPI is an invalid date. Data entry error. § Verify the DDLPI and retransmit. § Foreclosure - All
§ Payoff - All
§ REO
401 DDLPI is not a delinquent The reported DDLPI is not a delinquent § Verify the DDLPI and retransmit. § Inactivation
date. date.
§ Foreclosure -
Conventional
third-party sale,
FHA/VA third-
party sale
404 Reported DDLPI does not The reported DDLPI does not match the § If Default Management reported the incorrect § Foreclosure -
match DDLPI reported by DDLPI that was reported via EDR. DDLPI, then send a new EDR transaction and we FHA/VA
default management. will adjust our system to clear the edit. Conveyance
§ If the wrong DDLPI was reported on the investor § REO
reporting transaction, then send us a revised
transaction.
410 Last payment received date You did not report the loan LPRD with the § If this edit appears on the System Cleared Edits § Foreclosure -
(LPRD) missing. transmission. report, then ensure the correct last payment FHA/VA
received date is reported next cycle. Conveyance
§ If you receive this edit with another edit on the § REO
Edits to be Cleared report, then correct the last
payment received date and the other edit, and send
a revision.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
411 The LPRD is invalid. Data entry error. § If this edit appears on the System Cleared Edits § Reinstatement
report, then ensure the correct last payment
received date is reported next cycle. § Non-exception
412 The LPRD is prior to the Data entry error. § If this edit appears on the System Cleared Edits § Reinstatement
origination date. report, then ensure the correct last payment
received date is reported next cycle. § Non-exception
413 The LPRD is greater than the Data entry error. § If this edit appears on the System Cleared Edits § Reinstatement
current date. report, then ensure the correct last payment
received date is reported next cycle. § Non-exception
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
500 Exception action date is an Data entry error. Correct the exception date and send a revision. § Payoff
invalid date. § Foreclosure - All
§ REO
501 Exception date is required. We require that you report an Correct the exception date and send a revision. § Payoff - All
exception date for all payoff, § Foreclosure - All
foreclosure and REO transactions.
§ REO
502 Exception date is not You reported an exception date for a Validate the transaction Freddie Mac processed. § Inactivation
applicable. transaction that does not require an § Reinstatement
exception date.
503 Exception date is in the The exception date for the transaction Correct the exception date and send a revision. § Payoff - All
future. cannot be in the future. § Foreclosure - All
§ REO
504 Exception date after the The exception date falls in a future Verify the exception date and the accounting cycle and § REO
current cycle. accounting cycle. send a revision.
505 Exception date is not The exception date does not equal the § If the foreclosure sale date reported via the § Foreclosures -
equal to the foreclosure foreclosure sales date that was Foreclosure/DIL Notification was incorrect, then Conventional Third
sale date. reported via the Foreclosure/DIL contact our Non-Performing Loans department for Party Sale
Notification. assistance with correcting the sale date. § FHA/VA Third
§ If the exception date reported was incorrect, then send Party Sale
a revised transaction.
506 Exception date is before You reported an exception date that is Verify the exception date and send a revision if necessary. § Payoff - All
current cycle. before the current cycle. § Foreclosure - All
§ REO
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
507 Exception date is not in You reported an exception date which Verify the exception date and cycle date and send a § Payoff - All
reported cycle. is within the next cycle, but a cycle revision. § Foreclosure - All
date for the current cycle.
508 Exception date is prior to You reported a payoff date that is prior § If the exception date reported is Payoff - All
purchase date. to the date we purchased the loan.
§ Correct and the purchase date is incorrect, then
notify us and we will adjust the purchase date.
§ Incorrect and the purchase date is correct, then send
a revised transaction with the correct exception date.
509 Interest was not edited This edit error is issued when an § When correcting the exception date or DDLPI, the § Payoff - All
due to an incorrect exception date or DDLPI error occurs. interest must be recalculated. § Foreclosure - All
exception date or DDLPI.
§ REO
510 Exception date is prior to You reported an exception date that is § Verify the exception and purchase dates. § Foreclosure
purchase date. prior to the date we purchased the § REO
loan. § If the exception date reported is
512 Foreclosure sale date is Foreclosure sale date reported via the Verify the foreclosure sale. § Foreclosure - All
before the foreclosure Foreclosure/DIL Notification is before § REO
begin date. the foreclosure begin date reported via If the foreclosure sale date reported is
EDR.
§ Correct and the begin date is incorrect, then send
another EDR transmission to correct the date.
§ Incorrect and the begin date is correct, then contact
our Non-Performing Loans department.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
600 Interest due is calculated The reported interest does not match § Verify the Accounting Net Yield Rate (ANY) including § All
incorrectly. our calculated interest. the note rate and servicing fee rate.
If your ANY is
§ Correct, then notify your Freddie Mac Loan Portfolio
Specialist or (800) FREDDIE.
§ Incorrect, then correct your database and send a
revision.
601 Interest due cannot be We require interest for all If the transaction is § Reinstatements
zero. reinstatement transactions (partial § Not a valid partial reinstatement, then verify the interest
reinstatements can have a zero reported and send a revision.
reported interest amount).
§ A valid partial reinstatement, then we will clear the edit.
602 Interest can not be zero We require interest on all exception Verify the transaction we processed, the ANY and send a § Non-exception
on an active loan. transactions. We require interest on revision. § Balance
all non-exception transactions unless Correction
the loan has been inactivated in a
previous cycle, or uses the Alternate
Method of accounting, or is a new
purchase loan funded between the
st th
1 -15 of the current calendar month.
605 Delinquent interest may You reported a transaction for a loan You need to verify if any delinquent interest is due and send § Reinstatement
be due on Alternate reported under our Alternate Method a revision if necessary. § Payoff- All
Method loans. program where delinquent interest may
be due. § Foreclosure - All
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
606 Interest due must be zero Interest can not be reported on a loan Validate whether the loan should be reinstated or not. Non-exception for an
for an inactive loan. that is inactive. inactive loan.
If a payment
§ Has been received, then you must reinstate the loan.
§ Has not been received, then send a revision as a non-
exception with zero principal and interest due.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
700 Principal due is calculated Last cycle’s ending balance minus the Validate the principal due, the ending balance and the All
incorrectly. current cycle’s reported ending participation percentage. Send a revision.
balance multiplied by the participation
percentage does not equal the
principal due reported.
701 Principal due is less than You reported negative principal § Validate the principal reduction reported and the Reinstatement
zero but negative reduction on a loan that does not allow product type.
amortization is not negative amortization. § If the loan allows for negative amortization, contact
allowed. your Freddie Mac Loan Portfolio Specialist or (800)
FREDDIE and provide supporting documentation.
§ If the loan does not allow for negative amortization
and the principal reduction is
o Correct, then send a revision to reinstate the
loan with zero principal due and report a balance
correction next cycle.
o Incorrect, then send a revised reinstatement.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
702 Principal due must be zero. You reported principal reduction on an If a payment § Inactivation
inactivation, REO or FHA/VA § Foreclosure -
conveyance transaction. § Has been received, then send a revision as a non-
exception. FHA/VA
Conveyance
§ Has not been received, then send a revised
transaction with no principal reduction. § REO
703 Principal due is less then You reported negative principal due § Validate the principal reduction reported and the Non-exception
zero on a loan that does without a balance correction code on a product type.
not allow negative loan that does not allow negative § If the loan allows for negative amortization, contact
amortization. amortization. your Freddie Mac Loan Portfolio Specialist and
provide supporting documentation.
§ If the loan does not allow for negative amortization
and the principal reduction is
o Correct, then send a revision with the balance
correction code.
o Is incorrect, then send a revision.
705 Principal due must be zero You reported principal reduction for an If a payment Non-exception for an
for an inactive loan. inactive loan. inactive loan
§ Has been received, then you must reinstate the loan.
§ Has not been received, then no action is required.
706 Negative principal in You reported a transaction with a No action is required if we approve the negative principal Non-exception or
excess of $3,000. negative principal amount greater than reduction. Contact (800) FREDDIE or your Freddie Mac Balance Correction
$3,000. Loan Portfolio Specialist for approval.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
801 Ending UPB must not be You reported a zero ending UPB for a Verify the correct ending balance and transaction code § Non-exception
zero. transaction that does not allow it. You and send a revision. § Balance Correction
must use a payoff or third party sale
exception code if the ending balance is § Inactivation
zero. § Reinstatement
§ REO
§ Foreclosure -
FHA/VA
Conveyance
802 Ending UPB must be zero. You reported an ending UPB greater Verify the correct ending balance and transaction code § Payoff
than zero on a transaction that and send a revision. § Foreclosure -
liquidates the loan. Conventional Third
Party Sale, FHA/VA
Third Party Sale
803 Ending UPB increased but You reported an ending UPB greater Validate the UPB reported. Reinstatement
negative amortization is than the previous cycle’s ending UPB
not allowed. for a loan that does not allow negative If the UPB is
amortization.
§ Correct, then send a revised reinstatement with no
principal reduction and report a balance correction
next cycle.
§ Incorrect, then send a revised reinstatement with the
correct UPB.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
804 Ending UPB is not equal You reported an exception transaction Verify the correct ending balance and transmit a revision.
to previous cycle’s ending with an ending UPB that differs from
UPB. last cycle’s UPB
If a payment Inactivation
If a payment § Foreclosure-
FHA/VA
§ Was received, and the loan was
§ Conveyance
o Inactive, then send a revision as a reinstatement.
§ REO
o Active, then send a revision as a non-exception.
805 Reported UPB is not equal You reported a change in UPB on an Verify the UPB that we processed. You must transmit a Non-exception for an
to previous UPB. inactive loan. revision for a reinstatement if a payment was received. inactive loan
806 Neg Am balance not You reported a principal balance Verify that you reported the correct transaction and send Balance Correction
adjusted due to balance correction for a loan that allows a revision if necessary.
correction (code 80). negative amortization.
807 Ending UPB must not be You reported an ending UPB less than Verify the correct UPB and send a revision. § Non-exception
less than zero. zero. § Balance Correction
§ Reinstatement
808 NA Error in our system database. None. We will resolve these edits. NA
809 NA Error in our system database. None. We will resolve these edits. NA
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
810 Payoff balance is greater You reported a payoff balance which is If you reported the incorrect payoff balance, then transmit Payoff
than purchase balance. greater than the purchase balance. a revision with the correct UPB.
Edit Code Explanation of Code Possible Cause of Edit Possible action(s) to Resolve Edit… Apply to this
Number transaction type
900 Prepayment penalty must You reported a prepayment penalty on Contact your Freddie Mac Loan Portfolio Specialist if the § Payoff - All
be zero. a loan that does not allow one. note allows a prepayment penalty. § Foreclosure
901 Note holder field has an You must report one of the following Verify the correct note holder and send a revision. § Inactivation
invalid code. in the note holder field: § Reinstatement
902 Note holder is required You must report one of the following Verify the correct note holder and send a revision. § Inactivation
and field is blank. in the note holder field: § Reinstatement
903 NA Freddie Mac database warning. None. We will address this warning. All
905 Prepayment premium not You reported a prepayment penalty Send a revision without a prepayment penalty. Payoff - All
due. that is not due to us.
906 Prepayment penalty You reported a negative amount for Verify the correct prepayment penalty and transmit a Payoff - Prepaid
cannot be a negative the transaction. revision.
amount.
908 Prepayment premium must You need to verify the prepayment Verify the amount and retransmit if different. Contact Multifamily and selected
be verified. penalty you reported. your Freddie Mac Loan Portfolio Specialist if it was single family payoffs
correct.
Communications
Description Keystroke Sequence from Main Menu
Communications Options Setup 4, 6
n Contracts/Purchase Statements
n Funding Detail
n Confirmation Messages
n Reports in Freddie Mail
n Print / Browse / Delete Edit Reports, if you communicate activity to us 5, 6, then select (P)rint, (B)rowse, or (D)elete with the arrow key*
daily through MIDANET
n Print / Browse / Delete Edit Reports, if you do not communicate 4, 1, Press F10 to Main Menu, 5, 6, then select (P)rint, (B)rowse, or
activity to us daily through MIDANET (D)elete with the arrow key*
Purchase Statements
Compress Data (To maintain clean files.) Enter 5,1,1 (Enter “X” for each file to compress)
The Basics
Freddie Mac provides you with several reports to use in managing your Freddie Mac portfolio. The reports provide information about your account,
what you reported to us, what we processed, what remittances we received from you, and what amounts were due to us. These reports help you
reconcile your investor reporting and custodial principal and interest account, and help you manage your overall Freddie Mac performance.
Freddie Mac provides the monthly reconciling reports during the reporting cycle (referred to as preliminary reports) and, at month end (referred to as final
reports).
þ Preliminary reports: If you report and resolve all data discrepancies within five business days before the end of the month, you may access
preliminary reports via Investor Accounting Manager on FreddieMac.com. Use these preliminary reports to begin reconciling your monthly loan
activity and custodial account, or use them to make revisions to prior loan transactions.
þ Final reports: Final reports are available after we close out our monthly accounting cycle (usually near the end of the month). Use these reports to
reconcile your investor reporting and your custodial account activity for the month. You will receive a final report even if you previously accessed a
preliminary report.
The monthly reconciliation reports are available to you through MIDANET for the PC and Investor Accounting Manager. See MIDANET for the PC
for details on accessing the reports on MIDANET for the PC.
ADD TOTAL PRINCIPAL & INTEREST 119,411.00 43,610.80 0.00 163,021.80 163,021.80
Total Interest Reimbursement Due to Freddie Mac calculated at (Prime Rate 8.5% plus 3%) / 365 …………......207.92
The Detailed Adjustment report is a report that itemizes all of the adjustments posted to your account. Examples of adjustments reflected on this report
are RTC minority principal and interest billings, Servicemembers Civil Relief Act (SCRA) credits, charge off adjustments, discounts on convertible
adjustable-rate mortgages, and loan modifications. Use this report to identify adjustments posted to your account on the Monthly Account Statement and
the Seller/Servicer Remittance Analysis. We report Freddie Mac fees and penalties to you separately on the Servicer Billing Statement since they are
considered a cost of servicing and an expense, not part of your Freddie Mac portfolio. You will receive the Detailed Adjustment report via Investor
Accounting ManagerSM at the end of the month after we process a transaction for every mortgage you service for Freddie Mac.
Freddie Mac
Detailed Adjustment Report
Servicer 123456
Cycle 03/15/XXXX
The Loan Reconciliation Difference report summarizes loan-level transaction reporting edits for a particular accounting cycle. The report is divided into
four sections, each containing different loan transaction scenarios: Loan Transactions Applied by Freddie Mac, Loan Transactions Applied by Servicer,
Invalid Freddie Mac Loan Number Reported, and Incorrect Servicer Number Reported. The Loan Reconciliation Difference report is available at
month end via MIDANET for the PC and via Investor Accounting Manager.
Section 3: Invalid Freddie Mac Loan Number Reported Section 3, Invalid Freddie Mac Loan
Servicer FM Principal Interest Prepayment UPB Exceptions R USR TRN DI Error Number Reported, contains
Ln Number Ln Number Due Due Premium Code Date V ID STA FF Code Date
þ Transactions you reported with an
166867 525612222 143.84 1,032.16 0.00 147,748.28 REJ 101 03/20/XXXX invalid Freddie Mac loan number
REPORT: XXXXXXXX Freddie Mac Page:
Accountant: 2A2123 Loan Level Reporting Date:
Loan Reconcilliation Difference Report Time:
Servicer FM Principal Interest Prepayment UPB Exceptions R USR TRN DI Error TRNS Section 4, Incorrect Servicer Number
Ln Number Ln Number Due Due Premium Code Date V ID STA FF Code Date
Reported, contains
166862 123456789 184.00 1,200.14 0.00 211,000.00 REJ 105 03/20/XXXX
þ Transactions you reported with an
Freddie Mac Document Investor Reporting Quick Reference
61 incorrect Servicer number June 2009
Reconciling Your Portfolio Understanding the Monthly Reconciliation Reports
Custodial Accounts
Freddie Mac requirements for the custodial account process are detailed in Chapters 76-79 of the Single-Family Seller/Servicer Guide (the Guide).
The following tips, checklists, and information are designed to help Servicers effectively manage their Freddie Mac custodial accounts.
Reconciling Accounts
Freddie Mac expects you to perform custodial account reconciliations monthly within 45 days of the accounting cutoff. Keep your reconciliation up-to-
date and maintain it as a stand alone and complete package from other documents. We expect you to fund all variances, identified or unidentified, within
90 days of the accounting cycle in which the variance originates. Always maintain a properly funded account where sufficient funds are available for the
next remittance due Freddie Mac. In other words, your account must never have a negative balance, even if your bank allows it.
Each month, Freddie Mac randomly selects Servicers to send in copies of three cycles of P&I and Escrow reconciliations. This custodial account review
ensures Freddie Mac funds are safeguarded and provides definitive guidance to manage your cash flow activities. Keep your reconciliation up-to-date
and maintain it as a separate package from other documents. You must send support documentation for every line item on the worksheet when you are
requested to submit your custodial account reconciliations. It may be easier and faster to include the support documentation with your reconciliation.
The diagram on the following page identifies the documentation you need to:
§ Complete Form 59
§ Send to us with your reconciliation when we request it
2 Calculate the amount of the cash disbursements variance by completing the Cash Disbursements to Reconciling Cash Disbursements
Amount Remitted Worksheet. There will be a cash disbursements variance if you withdrew funds
from your principal and interest custodial account for any reason other than remitting the funds to us
through Global Payments Incorporated (GPI).
3 Calculate the amount of the cash receipts variance by completing the Cash Receipts to Current Reconciling Cash Receipts
Amount Due Worksheet. There will be a cash receipts variance if the amount of your deposits for the
cycle does not equal the Total Amount Due us for the cycle.
4 To ensure you are reconciling to the correct figure, complete the following calculation: Reconciling Principal and Interest
Cash Receipts Worksheet total Custodial Accounts
- Cash Disbursements Worksheet total
= Current Cycle Variance (6c)
5 Identify the transactions that are causing any cash disbursements variance, and determine what action Reconciling Cash Disbursements
you need to take for each transaction.
6 Identify the transactions that are causing any cash receipts variance, and determine what action you Reconciling Cash Receipts
need to take for each transaction.
7 Identify the transactions that are causing any cumulative variance. We expect you to fund all Reconciling Principal and Interest
variances, identified or unidentified, within 90 days of the accounting cycle in which the variance Custodial Accounts
originates.
Important Points About the Principal and Interest Custodial Account Reconciliation
þ An outstanding debit is a withdrawal (other than a GPI System remittance) that was initiated as of the accounting cutoff that has not been debited from
the bank account. An outstanding debit may include debits such as NSF checks or recovery of advances initiated but not withdrawn as of the
accounting cutoff, and shown as a separate line item on the bank statement. Outstanding debits may occur infrequently. You will not have an
outstanding debit due to a remittance via GPI because the funds are made available to us at the same time the funds are withdrawn from your
custodial account.
þ Deposits in transit are collections as of the last business day of the cycle for transactions reported in the current cycle that are not reflected in the
custodial account bank balance as of the cutoff date. There is a timing difference between when the deposit is initiated and when it is reflected on the
bank statement (i.e., a one-day lag, a two-day lag if you use a lock box).
þ Delinquent and prepaid totals should be cumulative totals, not current cycle only.
þ Minority principal and interest totals should be taken from the Minority Principal and Interest Due Report for the current cycle (remitted the following
month). This only applies to loans where we have negotiated the purchase of the minority participation of previously purchased Freddie Mac loans.
þ A consolidated reconciliation must be completed if you maintain more than one principal and interest account.
þ Form 59 captures the actual custodial account position as of the accounting cutoff. Use a variance summary log to identify any difference between the
adjusted liability and the adjusted bank balance.
Escrow Accounts
Reconcile the escrow account balance to the total positive loan-level escrow liability per the trial balance as of the
same date. We suggest you use our Escrow Custodial Account Reconciliation Worksheet, Form 59E, which can
be found in our Single-Family Seller/Servicer Guide and in our Understanding Custodial Accounts
publication. The escrow custodial account, like the principal and interest custodial account, must be reconciled as
of the accounting cycle cutoff. Many Servicers choose to also reconcile at month end. Our minimum requirement
is that the escrow account be reconciled as of the accounting cutoff.
The diagram on the following page identifies the documentation you will need to
n Complete the Escrow Custodial Account Reconciliation Worksheet
n Send to us with your reconciliation when we request it
1a From your bank statement for 1b From the following month’s bank
the cycle being reconciled. statement or the monthly collections report.
Outstanding debits are withdrawals initiated
as of the cutoff
2c From the total page of the trial
that are debited the first business day after
balance that supports the total
the accounting cutoff being reconciled.
suspense liability. Suspense funds are
Explanation of the withdrawal is also
partial payments or unapplied funds
required.
held in escrow until a full payment is
applied to the principal and interest
1c From the following month’s bank
account.
statement or the monthly collections
2d From a screen print of the loan report. Deposits in transit are collections
history or report that verifies the total as of the accounting cycle cutoff that are
suspense liability (the escrow balances of deposited the first business day after the
any loans funded by us as of the accounting
accounting cutoff, but not included in cutoff being reconciled (two business days
your trial balance totals on line 2a) at the if you are using a lock box).
time of the accounting cutoff for the
accounting cutoff being reconciled. 2a From the total page of the trial
balance that supports the total
2e From the total pages of the trial escrow liability.
balances that support the amounts of
any other funds that are held on the 2b From the total page of the trial
behalf of a borrower. Examples of balance that supports the total escrow
other funds include buydown or liability. If the escrow balance total on the
replacement reserves. The balance of trial balance nets negative escrow
this type of account must equal the total balances against positive escrow
of buydown funds deposited at the time balances, you must add the total amount
we purchased a mortgage, minus the of negative escrow back to the netted
monthly buydown amount, times the 3b The total cumulative variance, from figure to capture the total positive escrow
number of payments applied since our the previous cycle’s Escrow Custodial liability.
purchase. Account Reconciliation Worksheet.
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Custodial Accounts Reconciling Accounts / Escrow Accounts
Resolving Variances
As described in our Understanding Custodial Accounts publication, we suggest you use a variance summary log to identify the individual transactions that
make up a principal and interest or escrow custodial account variance.
Variances do not necessarily reflect errors in managing the borrower’s funds, and can be the result of timing differences. Check to see if the variances are
the result of any of the following:
n Deposit adjustments
n Repurchases
n Investment interest
n Unfunded escrow advances
n Debits to the bank account that are not for Freddie Mac remittances
n Initial monthly interest for newly funded loans not deposited in full
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73 June 2009
Custodial Accounts Reconciling Accounts / Variances
n Items on the Detailed Adjustment Report not yet adjusted to your custodial account
n Transfer of servicing discrepancies
n Unrecovered corporate advances
n Amortization differences
n Delinquent and prepaid totals miscalculated
n Recovery of your servicing fee that was deposited with a borrower’s gross payment
n Discrepancies caused by reporting errors (reported versus deposited)
n Posting errors
þ We expect you to fund all variances, identified or unidentified, within 90 days of the accounting cycle in which the variance originates.
þ An overage or shortage on your Seller/Servicer Remittance Analysis is already incorporated into the ending balance of your Monthly Account
Statement which, in turn, is reconciled to your bank statement. Your Seller/Servicer Remittance Analysis ending balance, although important, has
no bearing on the principal and interest reconciliation process. Do not refer to your Seller/Servicer Remittance Analysis when identifying your
principal and interest variance.
þ When you are requested to submit your custodial account reconciliations, you must send in supporting documentation for every variance.
o Repurchases: A copy of the cycle’s MIDANET payoff report with the loan highlighted.
o Newly funded loans: The loan history and a copy of the MIDANET non-exception report or schedule reflecting the new loan(s).
o Investment interest: A copy of the bank statement with the amount highlighted.
o Amortization differences: The last page of the schedule/report reflecting amortization differences.
o Unidentified variances: A bank statement showing verification of the deposit/withdrawal correcting the variances. Any variance, even if
unidentified, must be funded within 90 days.
o Escrow posting errors: A copy of the loan history that verifies the escrow balance at the time of the accounting cutoff.
1. Ensure all funds are held in Freddie Mac titled DDA accounts or interest bearing accounts, maintained at eligible depositories. You must,
at a minimum, maintain one P&I account and one escrow account for servicing of Freddie Mac loans. Even if escrow funds will not be
collected from borrowers, the escrow account must be established in the event you receive funds held on behalf of the borrower, such as
insurance claims proceeds, partial payments, or buydown funds.
2. Ensure updated/current Letter Agreements (Forms 1057 or 1059 for P&I accounts and forms 1058 and 1060 for Buydown and Escrow
Accounts) and signature cards are on file at Freddie Mac.
3. Ensure Freddie Mac funds are never commingled with other funds, and that Freddie Mac P&I funds are segregated from escrow funds
held on behalf of the borrower.
4. Ensure payments are deposited into the appropriate Freddie Mac DDA or interest bearing accounts no later than the first business day
after receipt of payment (2 business days if you are using a Lock Box Agent or other service to collect payments).
5. Ensure deposits are made daily as payments are received, and that the bank account continually maintains a positive balance.
6. Ensure all custodial accounts are reconciled monthly as of the accounting cutoff. Each reconciliation (P&I and escrow) must be prepared
as a consolidated reconciliation.
8. Ensure reconciliations compare the funds on deposit as of the accounting cutoff to the total liability for that same period. (See Guide -
Form 59, Principal and Interest Custodial Account Reconciliation Worksheet, and the Monthly Account Statement. You also will
find both P&I and escrow reconciliation worksheets in our Understanding Custodial Accounts publication and the Guide.
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75 June 2009
Custodial Accounts Reconciling Accounts / Checkpoints
9. Ensure accounts are adequately funded by addressing and adjusting for reconciliation variances within 90 days.
10. Ensure all other billings and advances are made timely and that sufficient funds are on deposit in the account for upcoming remittances due
so that a positive balance is always maintained.
11. Ensure escrow advances are deposited daily, as necessary to cover deficiencies in individual borrower escrow balances. (If payment of a
vendor charge will cause an individual borrower escrow balance to fall below a zero balance, the Servicer must advance funds into the
escrow account sufficient to prevent a negative borrower escrow balance. You may not use the escrow collections from one mortgage to
offset the deficiency of another.)
12. Ensure systems and reports are available monthly to provide the necessary portfolio-level and loan-level information needed to reconcile
the custodial accounts and resolve variances timely.
13. Ensure monthly delinquent interest advanced and prepaid interest cumulative totals are calculated at the pass-through rate (accounting net
yield).
14. Ensure documentation is available to support all deposits to, and withdrawals from, Freddie Mac custodial accounts.
15. Ensure differences from your Loan Reconciliation Difference report are adjusted for when compared to your loan-level P&I deposits.
16. Ensure reconciliations and supporting documentation are maintained in stand-alone packages, at an on-site accessible location, for a
minimum of one year.
17. Ensure payments are applied in accordance with the requirements of the Security Instrument and the Guide.
18. Ensure payments deficient by more that $25 are held on deposit in the escrow account as suspense funds until the full P&I payment is
received. As an alternative, deficient payments may be returned directly to the borrower with explanation.
19. Ensure investments are in compliance with Section 79.8 of the Guide.
20. Ensure management quality controls are in place to review and sign off on all reconciliations, whether prepared internally or by other
servicing/accounting agents.
Transfers of Servicing
Transferor submits transfer request information 30 Business days prior to effective January 14 Transferor submits transfer request information to Freddie Mac:
to Freddie Mac: Form 981, a $500 processing fee, transfer date Form 981, a $500 processing fee, and a list of mortgages to be
and a list of mortgages to be transferred transferred (via MIDANET for the PC)
Transferor receives confirmation of receipt of list The same day that Freddie Mac receives January 14 Transferor receives confirmation of Freddie Mac’s receipt of the
of loans the list of loans to be transferred list of loans
If loan or transfer errors are found, transferor One business day after Freddie Mac January 18 Transferor receives loan exception report via Freddie Mail with
receives exception reports via Freddie Mail receives list of loans to be transferred loan 551234567 in error because it paid off on January 5
Transferor and transferee receive approval Seven to ten business days after Freddie January 27 Transferor and transferee receive approval notification from
notification or denial letters from Freddie Mac Mac receives transfer request Freddie Mac.
Transferor reports loan-level monthly activity Within five business days of the February Transferor reports loan-level monthly activity for loans
for newly transferred mortgages accounting cutoff 17 111234567, 221234567, 331234567, and 441234567 for the
February accounting cycle (January 15 through February 15).
Transferee begins reporting and remitting for On or after the effective transfer date (first February Loan number 441234567 pays off on February 18. Transferee
payoffs and third-party sale foreclosures with business day after the accounting cutoff) 18 reports within five business days through MIDANET for the
exception dates after the effective transfer date PC and remits through Global Payments Incorporated (GPI).
Transferor remits cash through Global Payments Gold, ARC or First Tuesday remittance February Since all four active loans are Gold loans, transferor remits cash
Incorporated (GPI) for amounts due on date 18 due, through Global Payments Incorporated (GPI), at 9 a.m. on
mortgages February 18.
Transferee reports delinquency information for First through eighth business day of the By Loan 111234567 is 60 days delinquent. Transferee reports this
newly transferred mortgages calendar month after transfer is effective March 9 delinquency information via MIDANET for the PC.
Transferee reports loan-level monthly activity Within five business days of the By Transferee reports loan-level monthly activity for the first time
for newly transferred mortgages accounting cutoff March 22 for loans 111234567, 221234567, and 331234567.
Transferee remits cash through Global Payments Gold, ARC or First Tuesday remittance March 18 Since all three of the loans are Gold loans, transferee remits cash
Incorporated (GPI) for amounts due on newly date due, through Global Payments Incorporated (GPI), at 9 a.m. on
transferred mortgages March 18.
The Details
Here are the seven simple stages involved in a loan-level subsequent transfer of servicing. For complete Freddie Mac requirements, please refer to
Chapter 56 of the Single-Family Sellers’ and Servicers’ Guide.
Within 7- 14 days Receives approval notification via Freddie Receives approval notification via Transmits or mails approval notifications.
after receipt of Form Mail or a letter. Freddie Mail or a letter.
981, fee, and list of Or
loans to be Or Or
transferred Contacts Servicers to amend their
Receives information to amend the Receives information to amend the request.
transfer. transfer.
Or
Or Or
Mails denial letter.
Receives denial letter. Receives denial letter.
2nd or 3rd business Receive data from IAM regarding new Receive data from IAM regarding new
day of the month loans transferred. loans transferred.
following the
effective date of TOS
4. On or after the first Begins reporting and remitting for Processes payoffs and third-party sale
business day after payoffs and third-party sale foreclosures reported by transferee.
Reporting the accounting cutoff foreclosures on newly transferred Posts cash due amounts to transferee. (If
Exception loans. the transferor reports payoffs and
Data foreclosures with a sale date, Freddie Mac
will process the exceptions and not
transfer the mortgages.)
6. 1st-8th business day Reports delinquency information for Receives delinquency reporting
of the following newly transferred loans. information from transferee.
Reporting month
Delinquency
Data
7. Within 5 business Reports loan-level monthly activity Receives loan-level monthly activity from
days of the for newly transferred loans. transferee and posts cash due to
Monthly accounting cutoff transferor.
Loan-Level
Reporting
(Post-
Transfer At remittance option Remits cash amounts due, through Posts cash received under transferee’s
Data) cash due date (Gold, Global Payments Incorporated (GPI), Seller/Servicer number.
ARC, or First for newly transferred loans.
Tuesday)