FORMAT FOR PREPARATION OF SELF STUDY REPORT

FOR B.E

 ARRANGEMENT OF CONTENTS:

The sequence in which the Self Study report material should be arranged should be as
follows:
1. Cover Page & Title Page
2. Certificate
3. Table of Contents
4. List of Symbols, Abbreviations and Nomenclature
5. List of Tables
6. List of Figures
7. Chapters
8. References
9. Appendices

The table and figures shall be introduced in the appropriate places.

 PREPARATION FORMAT:

 Cover Page & Title Page – A specimen copy of the Cover page & Title page of the Self
Study report are given in Annexure 1.

 Table of Contents – The table of contents should list all material following the table as well
as any material which precedes it. The title page and Certificate will not find a place among
the items listed in the Table of Contents. However these will contain the page numbers of in
lower case Roman letters. 1.5 spacing should be adopted for typing the matter under this
head with font size 12 for headings and size 11 for sub-headings.

 List of Tables – The list should use exactly the same captions as they appear above the
tables in the text. One and a half spacing should be adopted for typing the matter under this
head.

 List of Figures – The list should use exactly the same captions as they appear below the
figures in the text. One and a half spacing should be adopted for typing the matter under this
head.

 List of Symbols, Acronyms / Abbreviation and Nomenclature – 1.5 line spacing using
Font Style Times New Roman and Font Size 12, should be adopted for typing the matter

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 under this head. Standard symbols used in the report need to be defined. Acronyms /
Abbreviation and Nomenclature used in the report need to be expanded / explained.

All Symbols, Acronyms / Abbreviation and Nomenclature should be explained when used first
time in the report.

 Chapters – The chapters under the Self Study report may be broadly divided into 6 parts

Introduction:
Literature review
Concepts and relevance to self study component(to be Course specific.)
Results, Discussion and inference.
Conclusion (should contain the key results/ inference / key conclusions /outcome and
future scope of work etc )

Each chapter may be further divided into several divisions and sub-divisions depending on the
requirement.
 Each chapter should be given an appropriate title.
 Tables and figures in a chapter should be placed in the immediate vicinity of the
reference where they are cited.

 Reference: IEEE format should be followed viz:

In case of Research papers Journals / Conference proceedings: Name of the author/ authors,
Title of the paper/ Name of the Journal/ title of the Conference proceedings, Volume
(number) , Year , Pages
In case of Books /Reports etc Name of the author/ authors, Title of the Book, Name of the
Publisher Edition, Volume if applicable, Year of publication
In case of a Thesis / Dissertation: Name of the author, Title of the Thesis / Dissertation,
Name of the Institution, Year of publication

Examples of References

[1.] Honig, M.L., Steiglitz, K., and Gopinath, B.: ‘Multichannel signal processing for data
communication in the presence of crosstalk’, IEEE Trans. Commun., 38, (4), [1990],pp. 551–
558
[2.] Shin, K.G. and Mckay, N.D. ‘Open Loop Minimum Time Control of Mechanical
Manipulations and its Applications’, Proc. Amer. Contr. Conf., San Diego, CA, [1984] pp.
1231-1236.
[3.] T.Starr, J.M.Cioffi, and P.J.Silvermann, ‘Understanding Digital Subscriber Line Technology’,
Prentice Hall Publications, 2nd edition,1996.
[4.] R.C. Nongpiur ‘Near-End Crosstalk Cancellation in xDSL Systems’ Doctoral thesis
University of Victoria, 2005

Appendices – Appendices are provided to give supplementary information, of subject matter

discussed in main text and which may distract and cloud the central theme while reading.
Using the appendices will help to avoid interrupting the body of the report with excessive detail,
thereby improving readability.
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 Number the appendices with a structure like: A, A.1, B, etc. The appendices might include, but
are not limited to:
o A "Users Manual" or instructions for operating and maintaining the system you've designed.
o Any derivations or explanation that adds on to understanding for those who refer the Self
Study report.
o Additional charts, graphs , data sheets and tables.
o Detailed calculations (theoretical developments, error and sensitivity analyses, etc.)
o Gantt chart and/or other planning information.
o An analysis of the "design concepts" topics (e.g. health and safety) given separately. Indicate
how your design is affected by each topic.

3. FORMAT TO BE USED FOR TEXT MATTER

3.1. Character Fonts

As a character font, use Times or Times New Roman. The font size must be 12 point in the text
including formulas, equations, table headings and figure captions. At least 8 point should be used in
figures, tables and superscripts or subscripts. Footnotes, long biographical quotes and exclusive
quotations should be 10 points. Chapter Titles should be bold 14 size in sentence case, Headings
should be bold and 13 size and sub headings should be bold and 12 size.

3.2. Spacing
Spacing of the text material shall be 1.5 or when necessary integer multiples thereof. For example,
when a paragraph ends, the next one starts after pressing RETURN twice (2xCR) to get two 1.5
spacing.

3.3. Left Adjusting

The left adjusting point of titles and headings shall be 1.5” from the left edge of the paper. You can
use the appropriate left adjusting command in computer typesetting.

3.4. Margins
Margins of pages shall conform to the following specifications:
• Left margin – 1.5 inch from edge of paper
• Right margin -1.0 inch from edge of paper
• Top margin – 1.0 inch from edge of paper
• Bottom margin –1.0 inch from edge of paper

The above margins shall be observed on charts, graphs, tables, and drawings. Folded papers will not
be accepted unless there is absolutely no other way for the material to be presented.

3.5 Use of Headers and Footers

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Each page in the report (except the title page) is expected to bear a number. Only one side of the
paper may be used for printing. The page number shall be incorporated on bottom right corner of the
page using footer. The left of the footer will contain full expansion of the department of study e.g.

Department of Computer Science and Engineering. The Header will contain name of the college
at the center.
The preliminary section, including the title page, certificate, declaration, acknowledgements; table of
contents, etc., should be numbered, using lower case Roman Numerals, e.g., i, ii, iii, etc.

4. Preparation of the final copies

 Typesetting
Reports shall be typed using MS- WORD for Windows (Version 6.0 or later) ; TEX and
LATEX are also acceptable.
 Paper Quality : Not applicable (N.A)
The original copy shall be printed on 75 gsm, A4-size water marked executive bond sheets,
which will be made available by the institution. All reproduced copies shall be on A4 size
water marked photocopier paper, which will also be made available by the institution.
 Printing (N.A)
Only laser printer or Ink Jet printer output is acceptable. Printer settings must comply with
A4-size paper and must be so that the page is not resized in printing.

 Reproduction:
Every section has to submit one CD containing the report. The CD should be properly
labeled with Title, Students names, guide’s name and department.
 Binding: (N.A)
The report should be hard bound in specified colour as in table 1. The final bound size of
the report should conform to A4 size. Every copy should contain plastic jacket.

Table1

Sl. No. Cover page colour Department Font colour

1. Light yellow (Cream) ME/IEM/ CE Black
2. Light Blue ECE/TCE/IT/EEE
3. Light Pink ISE/CSE
4. Light green BT/CH

Important Notes:
 Equations, Flowcharts and Tables should be typed and not scanned.
 Block diagram/Schematic diagram should be drawn and not scanned.
 The manuscript shall be thoroughly checked and corrected by the guide/ guides. The pre
corrected copies need to be maintained by the guide to ensure that all corrections have been
incorporated.
 Result graphs should not be scanned but should be original.
 Highlights of self study should be divided in two phases: Conceptual building phase,
design and testing phases.

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ANNEXURE 1

Page 5 of 8
 (A typical Specimen of Cover Page & Title Page)
<Font Style Times New Roman – Bold>

R.V. COLLEGE OF ENGINEERING, BANGALORE-560059

(Autonomous Institution Affiliated to VTU, Belgaum)
<Font Size 18>

TITLE OF THE SELF STUDY

<Font Size 18><1.5 line spacing>
SELF STUDY REPORT
<Font Size 14>

Submitted by
<Font Size 14><Italic>

NAME OF THE CANDIDATE(S) USN <Font Size 14>

Section

Faculty Incharge
Designation,
Department, College/Organization

Submitted to<Font Size 12>

……………………………… DEPARTMENT <Font Size 16>

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 (ANNEXURE 2)

R.V. COLLEGE OF ENGINEERING, BANGALORE - 560059

(Autonomous Institution Affiliated to VTU, Belgaum)

DEPARTMENT OF ___________________________________________

<College Logo>

CERTIFICATE

Certified that the Self Study work titled ‘<title>’ is carried out by <names> (<reg nos>), who are
bonafide students of R.V College of Engineering, Bangalore, in partial fulfillment for the award of
degree of Bachelor of Engineering in <branch> of the Visvesvaraya Technological University,
Belgaum during the year 2012-2013. It is certified that all corrections/suggestions indicated for the
internal Assessment have been incorporated in the report deposited in the departmental library. The
Self Study report has been approved as it satisfies the academic requirements in respect of Self Study
work prescribed by the institution for the said degree.

Marks awarded = (Evaluation1+ Evaluation2) =

10 20

Signature of Staff In-charge Signature of Head of the Department

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 Signature of Principal:

(Annexure 3)

FORMAT OF TABLE OF CONTENTS

List of Figures i
List of Tables ii
List of symbols, Acronyms and Nomenclature iii

1. Introduction 1
1.1 Sub topic
1.1.1 Topic of Subtopic (if required)
.
2. Title of chapter
2.1 Sub topic
2.1.1 Topic of Subtopic (if required)

.
.

3.

4.

5.

6. Conclusions and Future Scope

References (IEEE format)

Appendices

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