6/24/2018 Pascua vs CA : 140243 : December 14, 2000 : J.

Melo : Third Division

THIRD DIVISION

[G.R. No. 140243. December 14, 2000]

MARILYN C. PASCUA, petitioner, vs. HON. COURT OF APPEALS, THE PEOPLE

OF THE PHILIPPINES, respondents.

DECISION
MELO, J.:

What constitutes a valid promulgation in absentia? In case of such promulgation, when does the
accused's right to appeal accrue?
Before us is a petition that calls for a ruling on the aforestated issues, particularly seeking the
reversal of the decision of the Court of Appeals dated June 17, 1999 and its order dated September
28, 1999 denying reconsideration. The Court of Appeals dismissed the petition for certiorari under
Rule 65 filed by petitioner which questioned the legality of the orders dated June 22, 1998 and
October 8, 1998 issued by Branch 153 of the Regional Trial Court of the National Capital Judicial
Region stationed in Pasig City.
The antecedent facts may be briefly chronicled as follows:
Petitioner was charged under 26 Informations for violation of Batas Pambansa Blg. 22. The
Informations alleged that in 1989, petitioner issued 26 Philippine National Bank (PNB) checks to apply
on account or for value in favor of Lucita Lopez with the knowledge that at the time of issue, petitioner
did not have sufficient funds in or credit with the drawee bank for the payment of the face value of the
checks in full. Upon presentment of the subject checks, they were dishonored by the drawee bank for
having been drawn against insufficient funds and against a closed account.
After trial, a judgment of conviction was rendered on February 17, 1998, disposing:
WHEREFORE, the Court finds the accused, MARILYN C. PASCUA, GUILTY beyond reasonable doubt of twenty six (26) counts of
Violation of Batas Pambansa Bilang 22, and hereby sentences her to suffer ONE (1) YEAR imprisonment in each case and to pay the
private complainant, LUCITA LOPEZ in the sum of SIX HUNDRED FIVE THOUSAND PESOS (P605,000.00), Philippine Currency
without subsidiary imprisonment in case of insolvency.

SO ORDERED.

(p. 41, Rollo.)

The judgment was initially scheduled for promulgation on March 31, 1998. However, considering
that the presiding judge was on leave, the promulgation was reset to May 5, 1998.
When the case was called on May 5, 1998, Public Prosecutor Rogelio C. Sescon and defense
counsel Atty. Marcelino Arias appeared and manifested their readiness for the promulgation of
judgment, although the latter intimated that petitioner would be late. Hence, the case was set for
second call. After the lapse of two hours, petitioner still had not appeared. The trial court again asked
the public prosecutor and the defense counsel if they were ready for the promulgation of judgment.
Both responded in the affirmative. The dispositive portion of the decision was thus read in open court.
Afterwards, the public prosecutor, the defense counsel, and private complainant Lucita Lopez,
acknowledged receipt of their respective copies of the subject decision by signing at the back of the
original copy of the decision on file with the record of the case.

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Forthwith, the public prosecutor moved for the forfeiture of the cash bond posted by petitioner as
well as for the issuance of a warrant for her arrest. Acting on the motion, the trial court issued, also on
May 5, 1998, the following order:
When this case was called for the promulgation of judgment, the accused failed to appear despite due notice. Upon motion of the Public
Prosecutor, that the cash bond posted for her provisional liberty be forfeited in favor of the government, being well-taken, the same is
hereby granted. Likewise, let a warrant of arrest be issued against her.

SO ORDERED.

(p. 42, Rollo.)

No motion for reconsideration or notice of appeal was filed by petitioner within 15 days from May
5, 1998.
On June 8, 1998, a notice of change of address was filed by petitioner with the trial court, sent
through a private messengerial firm. On the same date, without terminating the services of her
counsel of record, Atty. Marcelino Arias, the one who received the copy of the judgment of conviction,
petitioner, assisted by another counsel, Atty. Rolando Bernardo, filed an urgent omnibus motion to lift
warrant of arrest and confiscation of bail bond, as well as to set anew the promulgation of the subject
decision on the following allegations: that petitioner failed to appear before the trial court on the
scheduled date of promulgation (May 5, 1998) because she failed to get the notices sent to her former
address at No. 21 La Felonila St., Quezon City; that she had no intention of evading the processes of
the trial court; that in February 1998, she transferred residence to Olongapo City by reason of an
ejectment case filed against her by her landlord concerning her former residence in Quezon City; and
that due to the abrupt dislocation of their family life as a result of the transfer of their residence to
Olongapo City, there were important matters that she overlooked such as the filing of a notice of
change of address to inform the trial court of her new place of residence.
The motion was set for hearing on June 11, 1998 but on said date, neither petitioner nor assisting
counsel was present. On June 22, 1998, petitioner filed a notice of appeal. The Office of the City
Prosecutor of Pasig filed its comment on the motion for reconsideration arguing that: the promulgation
of the subject decision was made by the trial court on May 5, 1998 in the presence of the accused's
(herein petitioner's) counsel; that the subject decision is already final and executory, there having
been no appeal interposed by the accused within the reglementary period; that there is no such thing
as repromulgation of a decision; that before the accused could ask for relief from the trial court, she,
being a convict, should submit herself first to the lawful order thereof, that is, to surrender to the police
authorities.
On June 22, 1998, the trial court issued an order denying petitioner's urgent omnibus motion and
notice of appeal for lack of merit, mentioning that its February 17, 1998 decision had already become
final and executory. Petitioner moved for reconsideration, this time assisted by another lawyer, Atty.
Romulo San Juan. The motion was set for hearing on July 8, 1998 but on said hearing date, neither
petitioner nor Atty. San Juan appeared. Instead, Atty. Porfirio Bautista appeared as collaborating
counsel of Atty. San Juan. When asked if he knew petitioner's counsel of record, Atty. Bautista could
not answer.
On July 17, 1998, Attys. San Juan and Bautista as counsel for petitioner, filed a motion for
inhibition of the presiding judge. The motion was set for hearing on July 28, 1998. Once again,
petitioner failed to appear although Atty. Bautista did. On October 8, 1998, the trial court denied
petitioner's motion for reconsideration and inhibition.
On December 14, 1998, petitioner filed a petition for certiorari under Rule 65 of the 1997 Rules of
Civil Procedure with the Court of Appeals praying for the nullification of the June 22, 1998 and
October 8, 1998 orders of the trial court. At first, the Court of Appeals issued a resolution dated
December 29, 1998 dismissing the petition for certiorari, for failure to contain an explanation why the
respondent therein was not personally served a copy of the petition. However, upon reconsideration,
said petition was reinstated.

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After an exchange of pleadings, on June 17, 1999, the Court of Appeals issued the decision
assailed herein. Petitioner moved for reconsideration, but to no avail.
Hence, the instant petition on the basis of the following grounds: (1) that petitioner was not
properly notified of the date of promulgation and therefore, there was no valid promulgation; hence
petitioner's period to appeal has not commenced; (2) that the promulgation in absentia of the
judgment against petitioner was not made in the manner set out in the last paragraph of Section 6,
Rule 120 of the 1985 Rules on Criminal Procedure which then provided that promulgation in absentia
shall consist in the recording of the judgment in the criminal docket and a copy thereof shall be served
upon the accused or counsel; (3) that the decision of the trial court is contrary to applicable laws and
that it disregarded factual evidence and instead resorted to make a conclusion based on conjectures,
presumptions, and misapprehension of facts.
The resolution of the instant petition is dependent on the proper interpretation of Section 6, Rule
120 of the 1985 Rules on Criminal Procedure, which provides:
Section 6. Promulgation of judgment --The judgment is promulgated by reading the same in the presence of the accused and any judge
of the court in which it was rendered. However, if the conviction is for a light offense, the judgment may be pronounced in the presence
of his counsel or representative. When the judge is absent or outside of the province or city, the judgment may be promulgated by the
clerk of court.

If the accused is confined or detained in another province or city, the judgment may be promulgated by the executive judge of the
Regional Trial Court having jurisdiction over the place of confinement or detention upon request of the court that rendered the judgment.
The court promulgating the judgment shall have authority to accept the notice of appeal and to approve the bail bond pending appeal.

The proper clerk of court shall give notice to the accused personally or through his bondsman or warden and counsel, requiring him to
be present at the promulgation of the decision. In case the accused fails to appear thereat the promulgation shall consist in the recording
of the judgment in the criminal docket and a copy thereof shall be served upon the accused or counsel. If the judgment is for conviction
and the accuseds failure to appear was without justifiable cause, the court shall further order the arrest of the accused, who may appeal
within fifteen (15) days from notice of the decision to him or his counsel. (Italics supplied)

Incidentally, Section 6, Rule 120 of the Revised Rules of Criminal Procedure which took effect
December 1, 2000 adds more requirements but retains the essence of the former Section 6, to wit:
Section 6. Promulgation of judgment. The judgment is promulgated by reading it in the presence of the accused and any judge of the
court in which it was rendered. However, if the conviction is for a light offense the judgment may be pronounced in the presence of his
counsel or representative. When the judge is absent or outside the province or city, the judgment may be promulgated by the clerk of
court.

If the accused is confined or detained in another province or city the judgment may be promulgated by the executive judge of the
Regional Trial Court having jurisdiction over the place of confinement or detention upon request of the court which rendered the
judgment. The court promulgating the judgment shall have authority to accept the notice of appeal and to approve the bail bond pending
appeal; provided, that if the decision of the trial court convicting the accused changed the nature of the offense from non-bailable to
bailable, the application for bail can only be filed and resolved by the appellate court.

The proper clerk of court shall give notice to the accused personally or through his bondsman or warden and counsel, requiring him to
be present at the promulgation of the decision. If the accused was tried in absentia because he jumped bail or escaped from prison, the
notice to him shall be served at his last known address.

In case the accused fails to appear at the scheduled date of promulgation of judgment despite notice, the promulgation shall be made by
recording the judgment in the criminal docket and serving him a copy thereof at his last known address or thru his counsel.

If the judgment is for conviction and the failure of the accused to appear was without justifiable cause, he shall lose the remedies
available in these Rules against the judgment and the court shall order his arrest. Within fifteen (15) days from promulgation of judgment
however, the accused may surrender and file a motion for leave of court to avail of these remedies. He shall state the reasons for his
absence at the scheduled promulgation and if he proves that his absence was for a justifiable cause, he shall be allowed to avail of said
remedies within fifteen (15) days from notice. (Italics supplied)

Promulgation of judgment is an official proclamation or announcement of the decision of the court

(Jacinto, Sr., Commentaries and Jurisprudence on the Revised Rules of Court [Criminal Procedure],
1994 ed., p. 521). In a criminal case, promulgation of the decision cannot take place until after the
clerk receives it and enters it into the criminal docket. It follows that when the judge mails a decision
through the clerk of court, it is not promulgated on the date of mailing but after the clerk of court enters
the same in the criminal docket (Ibid., citing People v. Court of Appeals, 52 O.G. 5825 [1956]).

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According to the first paragraph of Section 6 of the aforesaid Rule (of both the 1985 and 2000
versions), the presence in person of the accused at the promulgation of judgment is mandatory in all
cases except where the conviction is for a light offense, in which case the accused may appear
through counsel or representative. Under the third paragraph of the former and present Section 6, any
accused, regardless of the gravity of the offense charged against him, must be given notice of the
promulgation of judgment and the requirement of his presence. He must appear in person or in the
case of one facing a conviction for a light offense, through counsel or representative. The present
Section 6 adds that if the accused was tried in absentia because he jumped bail or escaped from
prison, notice of promulgation shall be served at his last known address.
Significantly, both versions of said section set forth the rules that become operative if the accused
fails to appear at the promulgation despite due notice: (a) promulgation shall consist in the recording
of the judgment in the criminal docket and a copy thereof shall be served upon the accused at his last
known address or through his counsel; and (b) if the judgment is for conviction, and the accused's
failure to appear was without justifiable cause, the court shall further order the arrest of the accused.
Here lies the difference in the two versions of the section. The old rule automatically gives the
accused 15 days from notice (of the decision) to him or his counsel within which to appeal. In the new
rule, the accused who failed to appear without justifiable cause shall lose the remedies available in the
Rules against the judgment. However, within 15 days from promulgation of judgment, the accused
may surrender and file a motion for leave of court to avail of these remedies. He shall state in his
motion the reasons for his absence at the scheduled promulgation and if he proves that his absence
was for a justifiable cause, he shall be allowed to avail of said remedies within 15 days from notice.
It thus appears that the judgment in a criminal case must be promulgated in the presence of the
accused, except where it is for a light offense, in which case it may be pronounced in the presence of
his counsel or representative (Dimson v. Elepao, 99 Phil. 733 [1956]), and except where the judgment
is for acquittal, in which case the presence of the accused is not necessary (Cea, etc., et al. v. Cinco,
et al., 96 Phil. 31 [1954]). Notably, one of the conditions of the bail given for the provisional liberty of
an accused in a criminal case is that he shall surrender himself (or the bondsman shall surrender the
accused) for execution of the final judgment (Section 2[d], Rule 114, Revised Rules of Criminal
Procedure). Thus, it follows that it is the responsibility of the accused to make himself available to the
court upon promulgation of a judgment of conviction, and such presence is secured by his bail bond.
This amplifies the need for the presence of the accused during the promulgation of a judgment of
conviction, especially if it is for a grave offense. Obviously, a judgment of conviction cannot be
executed --and the sentence meted to the accused cannot be served --without his presence. Besides,
where there is no promulgation of the judgment, the right to appeal does not accrue (People v.
]aranilla, 55 SCRA 565 [1974]).
Jurisprudence further dictates that the absence of counsel during the promulgation will not result
in a violation of any substantial right of the accused, and will not affect the validity of the promulgation
of the judgment (Bernardo v. Abeto, CA-G. R. No. 6076, 31 January 1940; Gonzales v. Judge, 186
SCRA 101 [1990]).
In the vintage case of Cea, etc., et al. v. Cinco, et al (supra), the Court citing U. S. v. Beecham,
(28 Phil. 258 [1914]), stated the reasons for requiring the attendance of the accused in case of
conviction for a grave or less grave offense, to wit:
...The common law required, when any corporal punishment was to be inflicted on the defendant, that he should be personally
present before the court at the time of pronouncing the sentence. (1 Chitty's Crim. Law [5th Am. ed.], 693, 696.) Reasons given for
this are, that the defendant may be identified by the court as the real party adjudged to be punished (Holt, 399); that the defendant
may have a chance to plead or move in arrest of judgment (King vs. Speke, 3 Salk., 358); that he may have an opportunity to say
what he can say why judgment should not be given against him (2 Hale's Pleas of the Crown, 401, 402); and that the example of
the defendants, who have been guilty of misdemeanors of a gross and public kind, being brought up for the animadversion of the
court and the open denunciation of punishment, may tend to deter others from the commission of similar offenses (Chitty's Crim.
Law [5th ed.], 693, 696) ***.

Nevertheless, as mentioned above, regardless of the gravity of the offense, promulgation of

judgment in absentia is allowed under the Rules. The only essential elements for its validity are: (a)
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that the judgment be recorded in the criminal docket; and (b) that a copy thereof shall be served upon
the accused or counsel.
Let us examine the validity of the May 5, 1998 promulgation which took place in the case at bar.
The dispositive portion of the decision convicting petitioner was read in open court, after which the
public prosecutor, the defense counsel Atty. Marcelino Arias, and private complainant Lucita Lopez,
acknowledged receipt of their respective copies of the decision by affixing their signatures at the back
of the original of the decision on file with the record of the case. Atty. Arias failed to file a notice of
appeal within fifteen days from receipt of the decision. Is it proper to rule that the period within which
to file an appeal has lapsed?
In Florendo v. Court of Appeals (239 SCRA 325 [1994]), the facts are parallel to those of the
instant case. We held -
In the case at bench, a copy of the judgment was served to the counsel of petitioner on June 15, 1992; therefore, he had only up to June
30, 1992 within which to appeal. The notice of appeal filed on July 6, 1992 was clearly out of time.

It is presumed that official duties are regularly performed and that the proceedings are made of record. This serves as a substantial
compliance with the procedural requirement of the recording of the judgment in the criminal docket of the court. At any rate, petitioner
does not question non-compliance of the requirement of the recording of the judgment in the criminal docket.

(At p. 329.)

Petitioner's first argument is devoid of merit. In the first place, her non- receipt of the notice of
promulgation was due to her own failure to immediately file a notice of change of address with the trial
court, which she clearly admitted. Besides, promulgation could be properly done even in her absence,
subject to the service of a copy of the decision upon her or her counsel and the recording of the
judgment in the criminal docket.
However, in line with petitioner's second argument, petitioner has presented evidence sufficient to
controvert the presumption of regularity of performance of official duty as regards the procedural
requirement of the recording of the judgment in the criminal docket of the court. Attached to the
petition is a piece of evidence that cannot be ignored by this Court -- a certification dated October 26,
1998 signed by the Clerk of Court of the Regional Trial Court of Pasig, which reads:
TO WHOM IT MAY CONCERN:

THIS IS TO CERTIFY that this Office has not yet been furnished, as of this date, with copies of the decisions in Criminal Cases Nos.
85283-306 and 86064-65, entitled People of the Philippines versus Marilyn C. Pascua, which were assigned to Branch 153 of this Court.

This certification is issued upon request of Romulo D. San Juan and Porfirio Bautista, both counsels for the accused.

City of Pasig, October 26, 1998, 1:30 p.m.

(Sgd.) GREGORIO P. SUBONG, JR.

Administrative Officer I In-Charge

Criminal Cases Unit

(Sgd.) GRACE S. BELVIS

Clerk of Court

(p. 61, Record.)

We take judicial notice of said certification and hold that in view thereof, we cannot presume
substantial compliance with the requirement of recording a judgment in the criminal docket. And in the
absence of such compliance, there can be no valid promulgation. Without the same, the February 17,
1998 decision could not attain finality and become executory. This means that the 15-day period within
which to interpose an appeal did not even commence.
What is the significance of the recording of the judgment with the criminal docket of the court? By
analogy, let us apply the principles of civil law on registration.

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To register is to record or annotate. American and Spanish authorities are unanimous on the
meaning of the term to register as "to enter in a register; to record formally and distinctly; to enroll; to
enter in a list" (Po Sun Tun vs. Prize and Provincial Government of Leyte, 54 Phil. 192 [1929]). In
general, registration refers to any entry made in the books of the registry, including both registration in
its ordinary and strict sense, and cancellation, annotation, and even the marginal notes. In strict
acceptation, it pertains to the entry made in the registry which records solemnly and permanently the
right of ownership and other real rights (Ibid.). Simply stated, registration is made for the purpose of
notification (Paras, Civil Code of the Philippines, Vol. II, 1989 ed., p. 653, citing Bautista vs. Dy Bun
Chin, 49 O.G. 179 [1952]).
Registration is a mere ministerial act by which a deed, contract, or instrument is sought to be
inscribed in the records of the Office of the Register of Deeds and annotated at the back of the
certificate of title covering the land subject of the deed, contract, or instrument. Being a ministerial act,
it must be performed in any case and, if it is not done, it may be ordered performed by a court of
justice (Cruz, The Law of Public Officers, 1997 ed., p. 102). In fact, the public officer having this
ministerial duty has no choice but to perform the specific action which is the particular duty imposed
by law. Its purpose is to give notice thereof to all persons. It operates as a notice of the deed,
contract, or instrument to others, but neither adds to its validity nor converts an invalid instrument into
a valid one between the parties. If the purpose of registration is merely to give notice, then questions
regarding the effects or invalidity of instruments are expected to be decided after, not before,
registration. It must follow as a necessary consequence that registration must first be allowed, and
validity or effect of the instruments litigated afterwards (Seron vs. Hon. Rodriguez, etc., and Seron,
110 Phil.. 548 [1960]; Gurbax Singh Pabla & Co., et al. vs. Reyes, et al., 92 Phil. 177 [1952]; Register
of Deeds of Manila vs. Tinoco Vda. De Cruz, 95 Phil. 818 [1954]; Samanilla vs. Cajucom, et al., 107
Phil. 432 [1960]).
Applying the above-mentioned principles to the instant case, we are prompted to further examine
the provisions on promulgation in absentia.
As held in Florendo vs. Court of Appeals (supra), the rules allow promulgation of judgment in
absentia to obviate the situation where juridical process could be subverted by the accused jumping
bail. But the Rules also provide measures to make promulgation in absentia a formal and solemn act
so that the absent accused, wherever he may be, can be notified of the judgment rendered against
him. As discussed earlier, the sentence imposed by the trial court cannot be served in the absence of
the accused. Hence, all means of notification must be done to let the absent accused know of the
judgment of the court. And the means provided by the Rules are: (1) the act of giving notice to all
persons or the act of recording or registering the judgment in the criminal docket (which Section 6
incidentally mentions first showing its importance; and (2) the act of serving a copy thereof upon the
accused (at his last known address) or his counsel. In a scenario where the whereabouts of the
accused are unknown (as when he is at large), the recording satisfies the requirement of notifying the
accused of the decision wherever he may be.
Thus, on May 5, 1998, although the second kind of notification was satisfied when defense
counsel Atty. Arias received a copy of the February 17, 1998 decision, the solemn and operative act of
recording was not done, making the promulgation in absentia invalid. This being so, the period to
appeal did not begin to run.
The next matter we have to consider is the effect of the service of a copy of the judgment upon
petitioner, who admits having received a copy thereof on June 17, 1998. Did the 15-day period to
appeal begin to run on said date of receipt?
We rule in the negative. Petitioner's later receipt of the copy of the decision does not in any way
cure an invalid promulgation. And even if said decision be recorded in the criminal docket later, such
piece-meal compliance with the Rules will still not validate the May 5, 1998 promulgation which was
invalid at the time it was conducted. The express mention in the provision of both requirements for a
valid promulgation in absentia clearly means that they indeed must concur.

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Finally, as regards the third argument, we agree with the Solicitor General that matters of
sufficiency of evidence may not be passed upon in the herein proceedings. The instant petition assails
the Court of Appeals' decision dated June 17, 1999 and its order dated September 28, 1999 both of
which concern the orders of the trial court dated June 22, 1998 and October 8, 1998, in essence ruling
that petitioner's notice of appeal dated June 19, 1998 was filed out of time. The petition is not directed
against February 17, 1998 decision of the trial court which convicted petitioner on 26 counts of
violation of Batas Pambansa Blg. 22. Hence, this is not the proper time to rule on the merits of
Criminal Cases No. 85283-306/86064-65. There is, rather, a need to remand the matter to the trial
court for proper promulgation of its decision. Significantly, it is not what petitioner describes as
"repromulgation" since promulgation was not validly made, and hence, as if not conducted. The
requisites of the remedy of appeal shall then apply from that point.
WHEREFORE, the instant petition is hereby GRANTED. The June 17, 1999 decision and the
September 28, 1999 order of the Court of Appeals are hereby set aside. The instant case is hereby
remanded to the trial court for proper promulgation of its decision in accordance with Section 6, Rule
120 of the Revised Rules of Criminal Procedure.
SO ORDERED.
Vitug, Panganiban, and Gonzaga-Reyes, JJ., concur.

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