Asset Management

Asset Management
August 2002
STU-662-840
Student Guide
PeopleSoft
Financials 8.4
Asset Management
STU-662-840
Author: Allen Sparks
Contributors: Jill Kearney, Joe Stoiber, Joe Waters, Asset Management Development
and Documentation Teams
Copyright 2002 PeopleSoft, Inc.
All rights reserved.
Printed in the United States of America.
All material contained in this document is proprietary and confidential to PeopleSoft,

Inc. and is protected by copyright laws. No part of this document may be reproduced,
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not limited to, electronic, graphic, mechanical, photocopying, recording, or otherwise
without the prior written permission of PeopleSoft, Inc.
This document is subject to change without notice, and PeopleSoft, Inc. does not warrant
that the material contained in this document is free of errors. Any errors found in this
document should be reported to PeopleSoft, Inc. in writing.
PeopleTalk and “People power the internet.” are trademarks; and PeopleSoft, the
PeopleSoft logo, PeopleTools, PS/nVision, PeopleCode, PeopleBooks, Vantive, Vantive
Enterprise and Red Pepper are registered trademarks of PeopleSoft, Inc. All other
trademarks mentioned in this document are the property of their respective owners.
Printed on recycled paper.

CONTENTS
Chapter 1 Introduction to PeopleSoft Asset Management .......................................................... 1-1

Scope of PeopleSoft Asset Management ........................................................................ 1-2
Asset Transaction Flow ................................................................................................... 1-4
Asset Management Integration With Other PeopleSoft Applications ............................ 1-5
The Big Picture ............................................................................................................... 1-6
Chapter 2 Laying the Foundation: Defining General Options ................................................... 2-1

Installation Options ......................................................................................................... 2-2
User Preferences.............................................................................................................. 2-6
Locations ......................................................................................................................... 2-7
Defining ChartField Values .......................................................................................... 2-10
Chapter 3 Laying the Foundation: Asset Management Set Up .................................................. 3-1

Defining Asset Books...................................................................................................... 3-2
Creating Asset Management Business Units .................................................................. 3-3
Using Delivered Tables ................................................................................................. 3-14
Depreciation Convention Definitions ........................................................................... 3-15
Depreciation Methods ................................................................................................... 3-16
Defining Asset Categories............................................................................................. 3-21
Understanding Accounting Entry Templates ................................................................ 3-24
Accounting Entry Templates......................................................................................... 3-25
Asset Classes ................................................................................................................. 3-28
Cost Types and Transaction Codes ............................................................................... 3-30
Financing Codes ............................................................................................................ 3-31
Indexes .......................................................................................................................... 3-33
Agencies ........................................................................................................................ 3-34
Asset Profiles ................................................................................................................ 3-36
Setting Up Special Depreciation Terms ........................................................................ 3-39
Child Assets Inheritance page ....................................................................................... 3-42
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL TABLE OF CONTENTS iii

EPROCUREMENT SEPTEMBER 2001
Adding Assets Online .................................................................................................... 4-1

Chapter 4
Search for an Asset.......................................................................................................... 4-4
Using Asset Express Add ................................................................................................ 4-6
Copying an Asset .......................................................................................................... 4-12
Chapter 5 Asset Basic Information................................................................................................ 5-1

Using Asset Basic Information ....................................................................................... 5-2
Updating Asset Physical Attributes .............................................................................. 5-12
Chapter 6 Asset Book Definition.................................................................................................... 6-1

Selecting a Calculation Type - Asset Book Definition ................................................... 6-2
Reviewing Asset Book History ....................................................................................... 6-4
Remaining Value versus Life-to-Date............................................................................. 6-5
How Depreciation is Recalculated .................................................................................. 6-6
Chapter 7 Leased Assets ................................................................................................................. 7-1

Lease Types ..................................................................................................................... 7-2
Defining Payment Schedules .......................................................................................... 7-3
Lease Express Add .......................................................................................................... 7-4
Step Leases ...................................................................................................................... 7-9
Updating Lease Information.......................................................................................... 7-12
Lease Expense Schedule ............................................................................................... 7-14
Lease Reporting ............................................................................................................ 7-15
Chapter 8 Online Maintenance: Adjustments, Recategorizations, and Transfers ................... 8-1

Asset Adjustments ........................................................................................................... 8-2
Asset Recategorizations .................................................................................................. 8-5
Intra-Unit Asset Transfers ............................................................................................... 8-7
Inter-Unit Transfers ......................................................................................................... 8-9
Viewing Asset Cost History .......................................................................................... 8-11
Asset Transfer Approval ............................................................................................... 8-13
Chapter 9 Online Maintenance: Retirements and Reinstatements ............................................ 9-1

Types of Retirements ...................................................................................................... 9-2
Asset Retirements............................................................................................................ 9-3
Other Types of Retirements ............................................................................................ 9-7
Auto-Retiring Fully Depreciated Assets ....................................................................... 9-11
Reinstatements .............................................................................................................. 9-16
iv TABLE OF CONTENTS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

APRIL 2001 EPROCUREMENT
Parent - Child Assets................................................................................................... 10-1

Chapter 10
Parent – Child Relationships ......................................................................................... 10-2
Adding Parent – Child Component Assets .................................................................... 10-3
Adding a Parent Asset as a Reporting Umbrella ........................................................... 10-4
Updating Basic Information for Parent – Child Assets ................................................. 10-7
Recategorizing Parent – Child Assets ........................................................................... 10-9
Performing Intra-Unit Transfers on Parent – Child Assets ......................................... 10-12
Performing Inter-Unit Transfers on Parent – Child Assets ......................................... 10-14
Retiring Parent–Child Assets ...................................................................................... 10-16
Chapter 11 Asset Depreciation ....................................................................................................... 11-1

Depreciation Processing Overview ............................................................................... 11-2
Verifying Open Transaction .......................................................................................... 11-7
Editing Pending Open Transactions .............................................................................. 11-9
Requesting Depreciation Calculation and Populating the Depreciation Table ........... 11-10
Viewing Depreciation ................................................................................................. 11-13
Viewing Depreciation ................................................................................................. 11-14
Recalculating Depreciation ......................................................................................... 11-16
What If Depreciation ................................................................................................... 11-17
Net Book Value Table ................................................................................................. 11-20
Asset Management Reports ......................................................................................... 11-22
Chapter 12 Asset Accounting ......................................................................................................... 12-1

Accounting Entry Creation ........................................................................................... 12-2
Creating Accounting Entries for Depreciation Transactions ........................................ 12-4
Viewing Asset Accounting Entries ............................................................................... 12-6
Closing an Accounting Period ...................................................................................... 12-8
Chapter 13 Integration with PeopleSoft General Ledger ........................................................... 13-1

Journal Generator Overview ......................................................................................... 13-2
Part A: Defining the General Ledger ........................................................................... 13-3
Part B: Defining the link between Asset Management and General Ledger ................ 13-9
Processing the Journal Generator ................................................................................ 13-14
Journal Inquiries .......................................................................................................... 13-16
Chapter 14 Asset Management Integration with Other Applications ....................................... 14-1

Integration Overview..................................................................................................... 14-2
Integration with Payables .............................................................................................. 14-6
Payables/Purchasing Interface ...................................................................................... 14-7
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL TABLE OF CONTENTS v

EPROCUREMENT SEPTEMBER 2001
Consolidating and Unitizing Assets ............................................................................ 14-10

Consolidating and Unitizing Assets ............................................................................ 14-11
Integration with PeopleSoft Projects........................................................................... 14-15
Chapter 15 Capital Acquisition Planning ..................................................................................... 15-1

Understanding Capital Acquisition Planning ................................................................ 15-2
C.A.P. Types ................................................................................................................. 15-3
Defining a New Capital Acquisition Plan ..................................................................... 15-4
Linking Assets to Existing Capital Acquisition Plans .................................................. 15-7
Adjusting Capital Acquisition Plans ............................................................................. 15-8
Chapter 16 Allocating Depreciation Expenses ............................................................................. 16-1

Depreciation Allocation Overview ............................................................................... 16-2
Setting Up the Depreciation Allocation Business Process ........................................... 16-3
Defining Allocations for Assets .................................................................................... 16-4
Performing the Depreciation Allocation Business Process........................................... 16-5
Chapter 17 Mass Changes .............................................................................................................. 17-1

Mass Change Overview ................................................................................................ 17-2
Mass Change Definition ................................................................................................ 17-3
Populating Asset Tables with Mass Change Data (Transaction Loader) ................... 17-10
Chapter 18 Final Activity ............................................................................................................... 18-1
Appendix A Answers to Review Questions ..................................................................................... A-1
Appendix B User Defined Depreciation and Variables .................................................................. B-1
Appendix C Tracking Repairs and Service ..................................................................................... C-1
Appendix D Physical Inventory........................................................................................................ D-1
Appendix E Joint Venture Processing .............................................................................................. E-1
vi TABLE OF CONTENTS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

APRIL 2001 EPROCUREMENT
Conversion to PeopleSoft Asset Management ............................................................ F-1

Appendix F
Appendix G U.S. Job Creation and Worker Assistance Act of 2002 ............................................ G-1
Appendix H Financials Curriculum Course Map .......................................................................... H-1
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL TABLE OF CONTENTS vii

P R E F A C E
ASSET MANAGEMENT
OVERVIEW
P E O P LE S O F T P RO P R I E T A RY A ND C O NF I DE NT I A L A S S E T M A NA G E ME NT I O V E RV I E W I
A S S E T M A NA G E ME NT I A UG US T 20 02
Course Objectives
This course will guide you through the major features of PeopleSoft Asset Management,
as well as provide you with a conceptual structure on which to base further learning. We
will guide you step by step though the necessary implementation procedures. Also, you
will have plenty of hands-on experience working with the major features and processes of
the system.
PeopleSoft Asset Management enables you to maintain all of your asset data in one place,
even when you have multiple business units. Your system will handle everything from
sharing the depreciable cost of an asset across several departments in different locations,
to preparing professional financial reports, using the latest and most flexible reporting
tools.
By the end of this course you will be able to:
Define your Asset Management System structure.

Add asset information online, and perform basic maintenance such as adjustments,
retirements, and transfers.
Set up and maintain parent-child assets.
Create and maintain leases.
Perform Asset Management business processes, including depreciation calculations
and period end close.
Integrate PeopleSoft Asset Management with PeopleSoft General Ledger.
Describe the interface between PeopleSoft Projects and PeopleSoft Asset
Management
Describe the interface between PeopleSoft Purchasing and PeopleSoft Asset
Management
Set up and maintain a Capital Acquisition Plan.
Set up and use the Depreciation Allocation Business Process.
Run the Mass Change process.
Inquire and report on asset information.
II A S S E T M A N A G E ME NT I O V E RV I E W P E O P LE S O F T P RO P R I E T A RY A ND C O NF I DE NT I A L
A UG US T 20 02 A S S E T M A NA G E ME NT I
Agenda
Day 1
Introductions and Class Objectives
Introduction to Asset Management
Defining General Options
Asset Management Set Up
Adding Assets Online
Day 2
Review and Questions
Asset Basic Information
Asset Book Definition
Leased Assets
Adjustments, Recategorizations, and Transfers
Retirements and Reinstatements
Day 3
Parent – Child Assets
Asset Depreciation
Asset Accounting
Integration with General Ledger
Integration with PeopleSoft Purchasing, Payables, and Projects
Day 4
Capital Acquisition Planning
Allocating Depreciation Expenses
Mass Changes
Final Activity
P E O P LE S O F T P RO P R I E T A RY A ND C O NF I DE NT I A L A S S E T M A NA G E ME NT I O V E RV I E W III
A S S E T M A NA G E ME NT I A UG US T 20 02
IV A S S E T M A NA G E ME NT I O V E RV I E W P E O P LE S O F T P RO P R I E T A RY A ND C O NF I DE NT I A L
C H A P T E R 1
INTRODUCTION TO
PEOPLESOFT ASSET
MANAGEMENT
Overview
This chapter is an introduction to the PeopleSoft Asset Management Application. It is
designed to give you a high-level understanding of this course. You will look at the
major features of the Asset Management Application and Asset Transaction Flow. You
will get an overview of how Asset Management integrates with other PeopleSoft
Applications and finally, you will look at Asset Management Implementation.
Objectives
By the end of this chapter, you will be able to:
Identify the functions PeopleSoft Asset Management supports.

Describe the Asset Transaction Flow.
Describe the integration between Asset Management and other PeopleSoft
applications.
List the steps necessary to implement PeopleSoft Asset Management.
P E O P LE S O F T P RO P R I E T A RY A ND C O NF I DE NT I A L I NT RO DU CT I O N T O P E O P LE S O F T A S S E T M A NA G E ME NT 1-1
A S S E T M A NA G E ME NT A UG US T 20 02
Scope of PeopleSoft Asset Management

PeopleSoft Asset Management was designed to help you maintain physical control over
your company’s assets, perform complex financial and tax accounting, allow you to plan
for your future asset needs, calculate and maintain lease information, and be a central
data repository for complex asset information. By incorporating these functions into a
single database, PeopleSoft Asset Management can reduce the need to store redundant
data and thereby reduce the associated maintenance, reconciliation, and data integrity
problems.
Even though PeopleSoft Asset Management is designed to store large quantities of data
and to support many functions, you can control the amount of data you work with at any
given time by selecting only the information you need. Several tools are available to help
you do this and we will discuss them in detail.
The diagram below shows some of the more common business functions that can be
supported by PeopleSoft Asset Management.
•Purchase, Lease or Build

•Plan Capital Asset with Acquisition •Capitalize Asset via
Acquisitions Details Integration/Interfacing
•Retire and Dispose •Track and Manage

of Asset Capital and Operating
Leases
•Perform Physical
Inventory
•Adjustments and
Transfers
•Track Physical
Asset Location
•Perform Financial
and Custodian
Accounting
•Track Insurance
Replacement Value •Perform Tax
Accounting
•Track Warranties •Reporting

and Maintenance •Track Regulatory
Compliance
1-2 I NT RO D UCT I O N T O P E O P LE S O F T A S S E T M A NA G E ME NT P E O P LE S O F T P RO P R I E T A RY A ND C O NF I DE NT I A L
A UG US T 20 02 A S S E T M A NA G E ME NT
O the r Pe o p le So ft co u rse s re co mme nd e d :
General Ledger – recommended prior to Asset Management
Purchasing Payables
Projects – recommended after Asset Management
Query/Crystal for Financials
Asset Transaction Flow
Interfaces Online
Entry
AM
Transaction
Tables
Process Depr Recalculation

If Future Depr Years option is used
Process
Depreciation Calculation
AMDPCALC
Load
PS_DEPR_RPT
Table
Process Process
Accounting Depreciation
Entries Close
AMAEDIST AMDPCLOS
Populate
DIST_LN
Table
Asset
Allocations
Journal
Generation
Asset Management Integration With Other PeopleSoft Applications

PeopleSoft Asset Management is seamlessly coupled with other PeopleSoft Financial,
Distribution, and Manufacturing applications. To thoroughly use PeopleSoft Asset
Management, it is important to understand the points of integration between Asset
Management and other PeopleSoft applications that you may have purchased. Since
information is shared between applications you will have to work closely with other
implementation teams in your company that are designing other PeopleSoft applications.
This will insure that PeopleSoft will give you the full functionality and efficiency that
your company needs.
Purchasing General
Ledger
Time
Payables and
Asset
Management Labor
Projects Bills and

Routings
Other PeopleSoft
Applications
Delivered Potential
Integration Integration
The Big Picture

A lot of planning is required, as you get ready for Asset Management implementation.
Chances are, you are already in the process of analyzing your asset processing
requirements according to your business and organizational needs. To do this, you are
reviewing your current environment and thinking about what changes could be made now
and in the future. One implementation option is to simply transfer your current asset
structure to PeopleSoft Asset Management. Or you may decide to start from scratch and
completely overhaul your asset management process. You will find the balance of what
you need to change and what you will keep as you transfer your data. PeopleSoft Asset
Management provides new avenues for asset processing and design to fit your specific
needs.
Because PeopleSoft Asset Management is sophisticated and customizable, there are a

number of steps involved in rolling out and using your new system.
Planning
Your company looked at different
Phase
vendors, analyzed proposals, evaluated
requirements, and selected PeopleSoft.
Determine Your Asset

Management
Requirements
Your technical team members and/or
PeopleSoft partners will customize your
application using PeopleTools.
Customize PS/AM to
Support Requirements
Construction
Phase Class Starts Here! Define your financial
Class Starts Here! Define PeopleSoft AM structure and accounting
rules.
Convert Data from

Converting and importing
Existing System
your existing data.
Production
Phase The reason for
Asset Management. Add and Maintain
Assets
Key Points
PeopleSoft Asset Management is designed to be a central repository for complex
asset information by maintaining a single database. PeopleSoft Asset Management
reduces the need to store redundant information and provides ease of reconciliation.
PeopleSoft Asset Management integrates fully with other PeopleSoft Financial,
Distribution, and Manufacturing applications.
Chapter Review
S U N C O D J O U R N A L G E N E R A T O R P
C D H M F J L S S M H D T J L O S F Y N K F B
D R J H J T B E S R J Y K G B I D G E J L R D
D C A P I T A L A C Q U I S I T I O N P L A N
G D S H H S G I C K J K D F F A F E F B N U R
H I S E S M V F C E O G R E T I R E M E N T S
W N E K T T G O O T I J D B D C N R F S L I H
N T T E N E J R U J N R G N N E R J D F J R D
L E M K E S K P N R T A B L E R E P O R T S R
J G A R M S B J T E V Y D A D P R M H H K E E
E R N H T A M D I R E W K F B E U N D N D G G
G A A R S D S N N S N Y U D L D B J G R D Y D
S T G N U L D S G H T R A N S A C T I O N S E
S I E K J I J D E X U B K V K D S N F F Z I L
E O M R D H R T N T R D D B T G E K D H M R L
I N E F A C H Y T H E J L O C A T I O N Y H A
R U N S H T K Y R F P X S F H A D G B O R D R
O T T G B N G Y I M R N P G D H L U J R B G E
G J R L G E H R E Z O D Y R G R E E D H K N N
E D G H E R N D S B C N H T E S Y K N R T J E
T K N H G A M T G S E E D J D S D R J D H R G
A T M F M P S F J S S W X T H D S D H F A U R
C H A R T F I E L D S G N H T H H A S R R R G
B U S I N E S S U N I T W M E T G T D F H D D
U P H Y S I C A L I N V E N T O R Y T D E U G
R Y A S M G D R N D G J T A S N L J H H S H E
ASSET MANAGEMENT BUSINESS UNIT
CAPITAL ACQUISITION PLAN REPORTS
ACCOUNTING ENTRIES PHYSICAL INVENTORY
DEPRECIATION CHARTFIELDS
BOOKS TRANSACTIONS
ASSET EXPRESS ADD LOCATION
JOURNAL GENERATOR CATEGORIES
PARENT CHILD ASSET PROFILES
LEASE CALENDAR
GENERAL LEDGER RETIREMENTS
JOINT VENTURE PROCESSING ADJUSTMENTS
TABLE INTEGRATION
C H A P T E R 2
LAYING THE FOUNDATION:

DEFINING GENERAL OPTIONS
Overview
PeopleSoft Asset Management relies on tables to store not only your business
transactions but also the financial structure and processing rules that drive the system.
Before you can begin entering and processing data, you will need to set up your basic
accounting structure using control tables. In this chapter, you will look at the control
tables shared across multiple PeopleSoft Financial applications.
Objectives
Set Installation Options.

Establish User ID Preferences.
Define Locations.
Define ChartFields.
P E O P LE S O F T P RO P R I E T A RY A ND C O NF I DE NT I A L L A Y I NG T H E F O UN DA T I O N : D E F I N I NG Y O UR O P E R A T I O NA L S T RU CT URE 2-1
Installation Options
The Installation Options Overall/GL page is used to configure installation information
and to indicate how certain cross application features are used.
Navigation
Set Up Financials/
Supply Chain
Install
tab
Overall/GL tab
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Navigation
Set Up Financials/
Supply Chain
Install
tab
Navigation
Overall/GL tab
To more easily identify your journals in class, change the Last Journal Number assigned
to 8999. Then click save.
Walk T hru
Overall/GL

Installation Options – Asset Management page

The Installation Options – Asset Management page is used to review delivered
transaction types and to set system-wide options.
Navigation
Set Up Financials/
Supply Chain
Install
tab
Asset Management
tab
User Preferences
Before you set up user preferences, you must set up User IDs for members of your
project team who will define default codes and values. Once you’ve completed table
setup and defined all default values, you’ll use the User Preferences pages to define
profiles for your PeopleSoft Users – those who will be using the system on a regular
basis.
Use the User Preferences – Overall Preferences page to specify overall preferences for
PeopleSoft Users:
Navigation
Set Up Financials/
Supply Chain
Common
Definitions
User Preferences
Define User
Preferences
Overall
Preferences
Use the User Preferences – Asset Management page to establish the date default values
for a user:
Asset Management
tab
Save the User Preferences page as a Microsoft Internet Explorer Favorite so for easier
access later on.

Locations
The Location – Location Definition page is used to store locations that the system
references in a number of places, such as business units, assets, banks, and bank
accounts.
Navigation
Set Up Financials/
Supply Chain
Common
Definitions
Location
Location
Set ID: SHARE
Location Code:
US001
The Location – Location Detail page is used to enter specific information relative to this
location.
Location Detail tab
Add the following locations to your company.
Navigation: Set Up Financials/Supply Chain > Common Definitions > Location >
Location
Activity
Click Add a New Value.
Loc ation 1 Set ID SHARE

Location Code STUFF
Click add.
Effective Date 01/01/2000

Description StuffMart Corporate
Address 1 One Walton Way
City Allstown
Postal 90514
State CA
Location Detail page:
Attention Your name

Location Detail Corporate offices
Click save, and then click add.
Loc ation 2 SetID SHARE

Location Code RETAIL1
Click add.

Description Retail Store 1
Address 1 1100 Pleasanton St.
City Allstown
Postal 90514
State CA
Attention Your instructor’s name

Location detail Retail Store Location
Click save, and then click add.

SetID SHARE
Location Code WAREHOUSE1
Activity Click add.
Loc ation 3 Effective Date 01/01/2000

Description Warehouse Building 1
Address 1 82192 Massachusetts Ave
City Allstown
Postal 90514
State CA
Attention Your neighbor

Location detail Warehouse and Main
Distribution Center
Click save.
Defining ChartField Values

Your chart of accounts provides a way for you to record, organize, analyze, and access
information related to your financial transactions. PeopleSoft refers to the individual
fields in your chart of accounts as ChartFields. ChartFields are used to classify
accounting transactions created in Asset Management and ultimately posted to your
general ledger. PeopleSoft delivers the following ChartFields: Account, Alternate
Account, Operating Unit, Department, Product, Project ID, Statistics Code, Scenario,
Currency Code, and Affiliate.
While the other ChartFields are optional, the Accounts ChartField is required.
PeopleSoft Asset Management uses account to create accounting entries, which will
eventually update your general ledger in the form of journal entries. You must establish
your account values before you begin processing transactions that will affect your general
ledger.
Navigation
Set Up Financials/
Supply Chain
Common
Definitions
Design ChartFields
Define Values
ChartField Values
Account
Set ID: SHARE
Account: 000000
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Add the following three new accounts, as you will be purchasing new trucks for delivery
of merchandise from your warehouse building to your retail store. Be sure to use the
SetID of SHARE for each new account you add.
Activity
Navigation: Set Up Financials > Common Definitions >Design ChartFields > Design
Values > ChartField Values > Account
SetID SHARE
Account 155500
Click Add.

Status Active
Description Trucks
Short Description Trucks
Monetary Account Type Asset
VAT Account Flag Non-VAT related
Click Save and Add.
Account 165500
Status Active
Description Acc Depreciation-Trucks
Short Description ADTruck
VAT Account Flag Non-VAT related
Click Save and Add.
Account 681501
Status Active
Description Dep Expense-Trucks
Short Description Dep-Truck
Monetary Account Type Expense
VAT Account Flag Non-VAT Related
Click Save.
Key Points
Control tables are used to store the financial structure and processing rules that are
used by your company and to store transaction information.
PeopleSoft allows you to define your chart of accounts using ChartFields to match
the way your company gathers, stores, combines and uses financial information
related to your financial transactions.

Chapter Review
Using the list of words and phrases below, fill in the blanks in the following sentences:
1. The _________________ _____________ Report provides a listing of the parameters

defined for your PeopleSoft installation.
2. The default business unit and SetID for a user are specified on the ________
______________________ page.
3. The individual fields in your chart of accounts are ______________________.
4. The _________________ ChartField is required.
User Preferences
Account
ChartFields

C H A P T E R 3
LAYING THE FOUNDATION:

ASSET MANAGEMENT SET UP
Overview
So far, you have laid the foundation for your asset management system. You’ve set up
the accounting structure and general options that reflect your organizational reporting
structure. Now it is time to set up the tables used to manage assets.
PeopleSoft Asset Management is delivered complete with a full complement of

commonly used and statutory asset management conventions. Examine these tables
before creating your own. It is likely that many of these conventions will suit the needs
of your organization. If so, you can use tableset sharing to share these tables and
minimize your table setup tasks.
Objectives
By the end of this chapter you will be able to:
Define your Asset Books.

Define Asset Management Business Units.
Add Books to your Asset Management Business Unit.
Define and create Asset Categories.
Describe and create Accounting Entry Templates.
Create Asset Classes.
Create Asset Profiles.
P E O P LE S O F T P RO P R I E T A RY A ND C O NF I DE NT I A L L A Y I NG T H E F O UN DA T I O N : A S S E T M A NA G E ME NT S E T U P 3-1
Defining Asset Books

Asset Books contain financial information for an asset such as cost, depreciation rules,
and retirement information. The number of books you set up depends on your reporting
needs; using multiple books enables you to keep separate cost and depreciation rules for a
single asset. Typically, corporate and tax books are defined. Additional books may be
needed if your company does business in more that one state or country. You can define
an unlimited number of books per business unit.
Navigation
Set Up Financials/
Supply Chain
Product Related
Asset Management
Financials
Asset Books
Set ID: SHARE
Book Name: CORP
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Creating Asset Management Business Units

You have complete control over how you define business units in your PeopleSoft Asset
Management system, as well as how you use them to facilitate asset management in your
organization. For example, you can set up an Asset Management Business Unit for each
legal entity in your organization – all to be processed by a central Asset Management
Department, which will interface with and manage each business unit’s assets.
Alternatively, you could set up one business unit for each plant or branch office your
company has, enabling them to manage their own assets independently while sending
journals to the same general ledger business unit.
When deciding how many Asset Management Business Units you need, keep in mind the
relationship that Asset Management has with other PeopleSoft applications. Transactions
within one Asset Management business unit cannot be divided between two other
business units in another application.
When defining what an Asset Management BU will represent in your organization, keep
in mind the following functions of business units in PeopleSoft Asset Management:
Assets are entered and stored by business unit.

Batch processing is requested by business unit.
Reports can be requested by business unit.
Sets of ChartFields may differ by business unit.
InterUnit accounting transactions are created based on business unit.
TableSet sharing is specified by business unit.
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Business Unit
Related
Assets
Asset Management
Definition
Business Unit:
US001

You have complete control over how you define business units in your PeopleSoft Asset
Management system, as well as how you use them to facilitate asset management in your
organization. For example, you can set up an Asset Management Business Unit for each
legal entity in your organization – all to be processed by a central Asset Management
Department, which will interface with and manage each business unit’s assets.
Alternatively, you could set up one business unit for each plant or branch office your
company has, enabling them to manage their own assets independently while sending
journals to the same general ledger business unit.
When deciding how many Asset Management Business Units you need, keep in mind the
relationship that Asset Management has with other PeopleSoft applications. Transactions
within one Asset Management business unit cannot be divided between two other
business units in another application.
When defining what an Asset Management BU will represent in your organization, keep
in mind the following functions of business units in PeopleSoft Asset Management:
Assets are entered and stored by business unit.

Batch processing is requested by business unit.
Reports can be requested by business unit.
Sets of ChartFields may differ by business unit.
InterUnit accounting transactions are created based on business unit.
TableSet sharing is specified by business unit.
Navigation
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Business Unit
Related
Assets
Asset Management
Definition
Business Unit:
US001

The Open Periods page enables you to define which periods are open for Asset
Management.
Lag days at the beginning of an open period enables you to enter transactions in a period
before the General Ledger start date of that period. Lag days at the end of an open period
close the period before the General Ledger close date for the period. Application
transactions that you enter after the application calculated close date will go into the next
period; even though the period is still open in General Ledger.
Lag days can only be zero or a negative number. This prevents you from inadvertently
defining an application's open period end date (that is, the period closing date) as later
than the period closing date as assigned for the associated PeopleSoft General Ledger
(GL) business unit. If this were permitted, you would be able to enter transactions in the
application, but they would not post to the general ledger.
Navigation
Update Open
Periods link
The VAT Options page specifies a VAT book for the business unit. You can also specify
additional VAT processing options on this page.
Navigation
VAT Options link

The Interface Options page enables you to specify how to want to process voucher close
transactions.
Navigation
Interface Options
link
Negative Addition – creates a negative addition to the asset originally created by the
voucher.
No transaction – no transaction is generated for this event and the process to remove it
from Asset Management must be entered manually. You can remove the created
transaction from Open Transactions if depreciation has not been run. If depreciation has
been run, and the asset has been set up in the system and posted to GL, you must enter a
retirement or negative addition transaction to remove it from the books.
Retirement – creates a retirement transaction to retire the asset originally created by the
voucher. This is the default if no option is specified. If any depreciation has been taken
during the interim period, it will be reversed and removed from the corporate books.
Gain/loss will be calculated
When a new asset is created from a Payables voucher, it is sent to Asset Management and
a new asset is created. If the Payables voucher is then closed or unposted and resent to
Asset Management it will result in one of the selected options
Note: If either Retirement or Negative Addition are selected and both the first posting
and the unposting of the voucher are both processed in the same run of AMPS1000.SQR,
no assets are created since the two transaction cancel each other out.

PeopleSoft Asset Management Asset Books identify a set of asset depreciation schedules
grouped together for a particular purpose. Typical Asset Books for a Business Unit are
Corporate, Tax, and Budget. You can have an unlimited number of Asset books per
business unit. Each asset book can have a different asset basis, depreciation method, and
convention. The Business Unit/ Book Definition Page allows you to tie Asset books to a
business unit. You identify a book as required to ensure that this book will be added for
every asset in this business unit.
You might identify a book as the Corporate, the Corporate w/Tax Info, or the Main Tax
book. In a Corporate book, all tax fields are disabled during an asset addition.
Navigation
Business Unit/Book
Definition
Book Name:
Corporate
BU/Accounting Entry Options

Your BU/Accounting Entry options associate an asset management business unit with a
general ledger business unit and default ledger.
Navigation
Book Name:
FEDERAL
Rounding Options Page

Use this page to enter options for rounding depreciation amounts for this book.
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Definition
Business Unit:
US001
Business Unit/Book
Definition
Round Type link
Depreciation Close List Page

Use the Depreciation Close List page to review the years and periods for which
depreciation has been closed.
Navigation:
Depreciation Close
link
Create a new Asset Management business unit called StuffMart, your discount retail
merchandise organization. This business unit will have two books established for it, one
to facilitate US GAAP recording and one for US Federal tax purposes. This new
Activity
business unit will use much of the control information already established under the
SHARE SetID.
Navigation: Set Up Financials/Supply Chain > Business Unit Related > Assets > Asset
Management Definition
Select Add a New Value.
Business Unit STUFF

Click Add.
AM Business Unit Definition page :
Description StuffMart
Short Description S Mart
Default SetID SHARE
Click Create Business Unit.
Location STUFF
Default Book CORP
Fed Book FEDERAL
CAP Book CORP
Lease Book CORP
Keep all books in Sync Selected (default)
Default tag # from asset ID Selected
Allow Duplicate Tag Numbers Selected
Interunit Transfer Defaults Options Select all
Click .
3-10 L A Y I NG T HE F O UND A T I O N : A S S E T M A N A G E ME NT S E T U P P E O P LE S O F T P RO P R I E T A RY A ND C O NF I DE NT I A L
Business Unit/Book Definition page:
Book Name CORP

Activity Book Type Corporate
Book is Required Selected
Currency USD
Rate Type CRRNT
Calendar 01
Child Inherits Parent’s Life Select
Create Accounting Entries Select
GL Unit US003
Ledger Group Recording
Ledger Local
Click + to insert a new row.
Book Name FEDERAL

Book Type TAX
Currency USD
Rate Type CRRNT
Calendar 01
Child Inherits Parent’s Life Select
Create Accounting Entries Do not Select
Click Save.
Go back to the Asset Management BU Definition tab and click the Update Open Periods
link to see the open periods defined for the ledger group.
Close the secondary web window that opened when you clicked the hyperlink.
Look at the Record Groups for Business Units US003 and STUFF:
Walk T hru
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Utilities
Administration
TableSet Control
Set Control Value:
US003
Now that your Business Unit STUFF is set up, you need to set up User Preferences.
Navigation: Set Up Financials/Supply Chain > Common Definitions > User Preferences
> Define User Preferences
Activity
User ID VP1
Click Search.
Click Overall Preference.
Description Your name

Business Unit STUFF
SetID SHARE
As of Date mm/dd/year
Localization Country USA
Click Save.
Using Delivered Tables

PeopleSoft Asset Management is delivered complete with a full complement of
commonly used and statutory asset management conventions. Examine these tables
before creating your own. It is likely that many of these conventions will suit the needs
of your organization. If so, you can use tableset sharing to share these tables and
minimize your table setup tasks.
The following tables are delivered with PeopleSoft Asset Management:
Calendars
Currencies
Depreciation Conventions
Depreciation Limits
Depreciation Schedules
Qualified Investment Codes
Tax Class
Tax Credits
Units of Measure
Payment Schedule
You can cha ng e any de l iv er e d tab le , b u t be a war e th a t s o me o f the s e tab le s c on ta in

s ta tu tor y i n for ma ti on ma nd a te d b y tax law s. T he de l iv er e d tab l es ar e p er i od i ca l ly
upgr ade d whe n y o u r ec e iv e new v er si on s o f P eop l eS o ft A s se t Man ag e men t. I f y ou
mod i fy th e or i g ina l ta bl e s, th e u pgr ad ed da ta we s end y ou cou l d ca us e pr ob l e ms
when i t a tte mp ts to ov er wr i te fi l es tha t n o lo n ger ex i s t, or ov er wr i te s fi le s y ou hav e
mod i fi ed. T her e for e, i f y ou w an t to ma ke c han ge s to a ta bl e, i t i s b e s t to ma k e a
co py o f i t, a nd mo d i fy the copy .
Depreciation Convention Definitions

Assets begin depreciating based on the date specified by the convention and the date you
place the assets in service. As a rule, unless you specify Mid-Month or Mid Quarter
convention, the Begin Depreciation Date is the first day of the specified period. For
example, Half Year convention would begin on the first day of period seven of the fiscal
year. The fiscal year is defined in the calendar.
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Depreciation
Convention
Definition
Depreciation Methods
There are several different methods for calculating depreciation. Each depreciation
method is an equation by which depreciation is calculated. In most methods, the same
equation is used to calculate depreciation for each period. The most commonly used
depreciation method is straight line.
Depreciation Schedules
A Depreciation Schedule is a special type of depreciation method. Depreciation
Schedules are tables specifying the percentage of depreciation expensed for each period.
PeopleSoft delivers schedules for the following standards:
Declining balance with straight-line switch

200%
175%
150%
125%
Sum-of-the-years’ digits
ACRS (GDS and ADS)
MCRS (GDS and ADS)
You can modify existing depreciation schedule data or add new schedule data using the
Depreciation Schedule page.
Navigation
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Depreciation
Schedules
Set ID: SHARE
Schedule Code:
DB125/STL
Defining Depreciation Limits

Use the Depreciation Limits page to specify the maximum amount or percentage of
depreciation you can expense on your assets for each year of life. As a rule, depreciation
limits are specified by tax authorities.
If you choose, you can use the delivered Depreciation Limit table to reduce your table
setup tasks. PeopleSoft Asset Management is delivered with limits based on U.S. tax
law. These include depreciation limits for luxury goods such as automobiles.
If you create your own table, enter a description for each depreciation limit and the Last
year Using Limit. Then, select either Amount or Percentage to specify how you will
define the limit. Enter each Year of Life and the corresponding Amount or Percentage
limit that applies to that year. Add as many years as you need. At some point, the
amount of the limit remains constant and you won’t have to add any more rows.
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Depreciation
Limits
Entering Qualified Investment Codes

When one or more tax credits are taken for an asset, you may need to adjust the basis of
that asset before additional credits can be computed. In PeopleSoft Asset Management
Qualified Investment Codes are used to determine the portion of the asset's basis
qualified for the tax credit. The eligibility of these codes is based on the code's effective
date and the placed-in-service date of the asset.
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Financials
Qualified
Investments
Set ID: SHARE
The following Qualified Investment Codes are delivered:
Maintaining Tax Classes

Tax class is a classification system established by the IRS. It determines the period over
which you will expense tax depreciation.
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Taxes
Classes
Set ID: SHARE
Guideline Tax
Class: 00.11
Tax Credits
PeopleSoft Asset Management keeps track of IRS tax credits and basis reductions on
assets. The Tax Credit Types and Tax Credit Codes are used to establish the regulatory
rules for basis reduction percentage and credit percentage. The rate of the credit is
entered in Credit Rate and the corresponding rate that reduces the basis is entered in
Basis Reduction Rate.
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Taxes
Credits
Set ID: SHARE
Localization
Country: USA
Type Credit:
Regular Investment
Tax Credit
Defining Asset Categories

Asset Categories classify assets by type for reporting and accounting entry purposes.
Typically, these categories reflect how assets are reported on your balance sheets. You
must enter a Category Code when you are defining Asset Profiles, which are used in
adding assets. The combination of asset category and transaction type determines the
accounts to be debited/credited for an asset transaction.
Navigation
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Product Related
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Financials
Categories
Set ID: SHARE
Asset Category: FF
Add two asset categories to be used by your new business unit called STUFF.
Navigation: Set Up Financials/Supply Chain > Product Related > Asset Management >
Financials > Categories
Activity
SetID SHARE
Asset Category TRUCK
Click Add.

Status Active
Description Truck
Depreciable Status Depreciable
Click Save, and then click Add.
SetID SHARE
Asset Category LTRCK
Click Add.

Status Active
Description Leased Truck
Options Leased Asset
Click Save.
Challenger Activity:
You have decided to trademark the name of your company StuffMart. Create a category
for this asset. Is it depreciable? Is it tangible?
Asset Category Report

To see a list of the asset categories defined in your system, run an Asset Categories
Report.
Walk T hru
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Reports
Asset Categories
Understanding Accounting Entry Templates

Whenever you enter an asset transaction that has a financial impact, PeopleSoft Asset
Management creates asset accounting entries. The Accounting Entry Template is an
integral part of creating those entries.
The Accounting Entry Template component tells the system which account numbers to
use when creating accounting entries, whether to debit or credit each account, how many
lines to create, and which Journal Template to use.
Fu nc tio n o f the Acco u n ti ng En try Te mp la te

The system decides which Accounting Entry Template to access, based on the transaction
you are processing, and the asset(s) you are affecting
TRANSACTION ASSET
INFORMATION INFORMATION
Transaction Type SubChartFields
Transaction Code Category

Cost Type
ACCOUNTING
ENTRY
TEMPLATE
Account dr
Account cr
ASSET
ASSET
INFORMATION
ACCOUNTING
ENTRIES
ChartFields Acct Dept Proj Prod dr
Dept Proj Prod Acct Dept Proj Prod cr
Accounting Entry Templates

The Accounting Entry Template is the central table used for creating accounting entries –
the basis for GL journals.
When you add an accounting entry template, PeopleSoft Asset Management populates it
with standard accounting entry types, based on the asset category, cost type, and action
you specified. It will also identify each type as either a Debit or Credit.
You need to set up an accounting entry template for each possible combination of Asset
Category, Cost Type, Transaction Type, and Transaction Code and Accounting Entry
Template ID. If you enter an asset into your system using a combination of these values
for which no accounting entry template exists, your accounting entry process will fail
when you next attempt to run it.
Use the Accounting Entry Template page to add or modify Accounting Entry Templates.
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Financials
Accounting Entry
Templates
Set ID: SHARE
Asset Category:
AUTO
Cost Type
Cost type, in combination with asset category and transaction code, determines into
which accounts the costs are entered in the General Ledger.
Enter an Effective Date and a Status.
Enter a Description and a Short Description.
Transaction Code:
Transaction codes are used in combination with Actions to create accounting entries.
Define Business Rules > Establish Asset Processing > Use N-Z > Transaction Codes
Set up the following Accounting Entry Templates.
Financials > Accounting Entry Templates
Activity
SetID SHARE
Asset Category TRUCK
Transaction Type ADD
Account Entry Template ID DEFAULT
Click Add.
Journal Template ADD

Budget Journal Template ID ADD
Fixed Asset 155500
Contra Asset 674000
Depr Expense 681501
Accumulated Depr 165500
Trade In 155500
Unrecognized Gain/Loss 110000
Click Save and then Add.
Use the same Account numbers above for the following Transaction Types (all for
Category TRUCK):
Transaction type ADJ

Journal Template ADJ & TRAN
Budget Journal Template ID ADJ & TRAN
For Depreciation (DPR) and Prior Period Depreciation (PDP) you will need these
additional accounts:
Transaction type DPR and PDP

Journal Template DEPR
Budget Journal Template ID DEPR
Provision for Revaluation 169000
Reversal of Depreciation 169100
Remember to click Save and Add after each Transaction Type. Click Save after the last
one.
SetID SHARE
Asset Category LTRCK
Activity
Transaction Type ADD
Click Add.

Fixed Asset 155500
Lease Obligation 215000
Depr Expense 681501
Click Save and Add.
Use the same Account numbers above for the following Transaction Types (all for
Category LTRCK):
Transaction type ADJ

Journal Template ADJ & TRAN
Budget Journal Template ID ADJ & TRAN
For Transaction Types DPR and PDP you will need these additional accounts:
Transaction type DPR and PDP

For Transaction Type LPY:
Transaction Type LPY

Journal Template / Budget Journal Tmp LSEPY
Lease Obligation 215000
Lease Obligation Contra 674000
Lease Interest 670000
Lease Interest Contra 674000
Remember to click Save and Add after each Transaction. Click Save only after the last
one.
Asset Classes
Asset Classes are used to classify assets for reporting purposes. They can be used in
combination with the Category Code to refine asset classification. For example, an
executive desk is categorized as Furniture and Fixtures for the balance sheet. Within this
broad category of Furniture and Fixtures, you can use an Asset Class to identify it as a
desk.
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Financials
Asset Classes
Define an asset class for your warehouse delivery truck.
Activity
Financials > Asset Classes
SetID SHARE
Asset Class DLVY_TRUCK
Click Add.

Description Warehouse Delivery Truck
Click Save.
Cost Types and Transaction Codes

Cost types and transaction codes are optional features that your organization may or may
not choose to use.
Cost Type, in combination with Asset Category and Transaction Code, determines into
which accounts the costs are entered in the General Ledger.
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Chain
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Financials
Cost Types
SetID: SHARE
Cost type: C
Transaction Codes are used in combination with Actions to create accounting entries.
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Chain
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Transaction Codes
SetID: SHARE
Financing Codes
Use the Financing Codes page to define your Financing Codes which help you analyze
your debit/equity relationships for capital-intensive and government projects. For
example, you could set up codes to identify bonds, or Loans.
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Financials
Financing Codes
Define a financing code.
Activity
Financials > Financing Codes
SetID SHARE
Financing Code BLOC
Click Add.

Description Bank Line of Credit
Short Description BLOC
Click Save.
Indexes
Indexes are used to revalue assets according to set percentages. Gain and loss on
retirement is then calculated using the resulting net book value. Revaluation indexes are
usually maintained by regulatory agencies, but you can set up your own as well. Each
Index consists of several Subindexes, each of which has a separate index amount. You
will probably set up a subindex for each asset category, with amounts that correspond to
the inflation percentages for that year. It is useful, but not necessary, to define a base
year with an Index Amount of 100%.
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Financials
Indexes
Agencies
You can keep track of an asset’s registration and licenses by using the information set up
in Agency Tables. Only Agency IDs set up here can be entered in the Asset
License/Registration page.
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Profiles
Agencies
Set up the following agency.
Profiles > Agencies
Activity
SetID SHARE
Agency ID OSHA
Click Add.

Agency Name Occupatnl Safety Health
Agency
Name James Walsh
Address 1515 Williams Drive,
Pleasanton, CA
Phone 925-678-1234
Click Save.
Asset Profiles
An asset profile is a template that contains standard depreciation criteria for a type of
asset and the corresponding asset book. The profile table contains standard information
such as Category, Depreciation Method, Estimated Life, Depreciation Calculation Type,
etc.
You mu s t se t up a t l ea s t o ne A s se t Pr o fi le be fo r e y o u ca n a dd any a s se ts to the

sy s te m. K ee p in min d tha t pr o fi le s ar e te mp la te s th a t he lp r ed u ce da ta en tr y wh en
y ou ar e ac tu al ly ad di ng an a s se t. Whe n y o u g o thr o ug h the pr o c es s o f e n ter i ng
as se ts in to th e sy s te m, y ou c an ov er r id e a ny o f the fie ld s i n an A s se t Pr o fi le .
Cre a ti ng Asse t P ro fi le s
You will define Asset Profiles to match most of the major asset categories you track on
your books. You can create profiles with varying levels of detail. The level you use
depends on how much information you want to default into the system when you add an
asset. Each Profile is given a unique Profile ID. You can use this Profile ID to group
assets by type or by common depreciation attributes.
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Asset Profiles
Set ID: SHARE
Asset Profile ID:
FURNITURE
Asset Profiles
An asset profile is a template that contains standard depreciation criteria for a type of
asset and the corresponding asset book. The profile table contains standard information
such as Category, Depreciation Method, Estimated Life, Depreciation Calculation Type,
etc.
You mu s t se t up a t l ea s t o ne A s se t Pr o fi le be for e y o u ca n a dd any a s se ts to the

sy s te m. K ee p in min d tha t pr o fi le s ar e te mp la te s th a t he lp r ed u ce da ta en tr y wh en
y ou ar e ac tu al ly ad di ng an a s se t. Whe n y o u g o thr o ug h the pr o c es s o f e n ter i ng
as se ts in to th e sy s te m, y ou c an ov er r id e a ny o f the fie ld s i n an A s se t Pr o fi le .
Be ca us e pr o fi le s ar e r e qu ir e d, i t is r e co mme n ded tha t y ou se t u p a d umm y pr o fi l e for
non- s tan dar d a s se ts .
Cre a ti ng Asse t P ro fi le s
You will define Asset Profiles to match most, if not all, of the major asset categories you
track on your books. You can create profiles with varying levels of detail. The level you
use depends on how much information you want to default into the system when you add
an asset. Each Profile is given a unique Profile ID. You can use this Profile ID to group
assets by type. You can use this Profile ID to group assets by type or by common
depreciation attributes.
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Profiles
Asset Profiles
Set ID: SHARE
Profile ID:
FURNITURE
Definition tab
Identifying Criteria Used in Depreciation Calculations

Use the Asset Profiles – Depreciation page to identify the criteria used in depreciation
calculations.
Navigation
Depreciation tab
Setting Up Special Depreciation Terms

Click on the Special Terms link to access the Profiles Depreciation Details page. This
page is used to identify the special depreciation terms for an asset profile and to select
and accounting method for these special terms. Special depreciation terms are commonly
used to meet depreciation requirements for specific countries.
Navigation
Special Terms link
Asset Profiles – Salvage Rounding Options page

Click on the Salvage Rounding link to access the Salvage Rounding Options page that is
used to enter options for rounding depreciation amounts for this book.
Navigation
Salvage Rounding
link
Asset Profiles – Tax page

Use the Asset Profiles Tax page to specify property type and tax depreciation criteria and
to identify which tax credits will be used by the profile.
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Profiles
Asset Profiles
Set ID: SHARE
Profile ID:
FURNITURE
Tax tab
Child Assets Inheritance page

Use the Child Asset Inheritance page to specify child asset attributes to be used by the
profile, and inherited from the parent asset during Express Add, Basic Add, and batch-
created assets. The inheritance based on the selected items happens upon Defaulting the
Profile in Express Add, Capitalizing the asset in Basic Add, and when using Default
Profile processing in Transaction Loader if the Business Unit option is turned on.
Navigation
Child Asset
Inheritance tab
Define two asset profiles to establish depreciation defaults related to the two new truck
asset categories that were created earlier.
Set Up Financials/Supply Chain > Product Related > Asset Management > Profiles >
Activity
Asset Profiles
SetID SHARE
Asset Profile ID TRUCK
Profile 1 Click Add.
Definition page:
Profile Description Truck

Asset Description Truck
Acquisition Code Purchased
Taggable Asset Selected
Capitalized Asset Selected
Move to the Depreciation page:
Book Name CORP

Effective date 01/01/2000
Category TRUCK
Depreciable Status Depreciate
Convention/Retirement Convention Actual Month
Method Straight Line
Calculation Type Remaining Value
Useful Life 60
Click + to add another book.
Book Name FEDERAL

Category TRUCK
Convention/Retirement Convention Half Year
Method Declining Balance w/SL
DB Pct. 20
Useful Life 60
Tax page: Federal Book only
Property Type Personal

Activity Property Code 1245
Regulation Modified Accelerated Cost
Recovery
Recovery Life 5
Guideline Class 00.242
Profile 2 SetID SHARE

Asset Profile ID LTRUCK
Click Add.
Definition page:
Profile Description Leased Truck

Asset Description Leased Truck
Acquisition Code Leased
Move to the Depreciation page:
Book Name CORP

Category Leased Truck
Useful Life 60
Click + to add another book.
Book Name FEDERAL

Activity
Category Leased Truck
DB Pct. 20
Useful Life 60
Tax page: Federal Book only

Property Code 1245
Recovery
Recovery Life 5
Click Save.
Chapter Activity:
You will need a profile and classes for shelving use in the retail stores.
Activity
SetID SHARE
Asset Profile ID DSPLAYUNIT
Click Add.
Profile Description Display Unit

Asset Description Shelving
Book Name CORP
Category Furniture & Fixtures
Useful Life 60
Book Name FEDERAL
Category Furniture & Fixtures
Useful Life 60
Property Code 1245
Recovery
Recovery Life 5
Click Save.
Add the following Classes:
SetID SHARE
Activity Asset Class WALL_SHLVS
Description Wall Shelving Unit
SetID SHARE
Asset Class SHELVES
Description Freestanding Shelves
SetID SHARE
Asset Class ECAP_SHLV
Description End Cap Shelving
Click Save.
Key Points
Information used to track and report on assets is stored in the ABCD tables.
Asset categories are set up to mirror your balance sheet accounts for fixed assets.
The combination of Transaction Type and Asset Category drives the accounting entry
and determines the debits and credits sent to the general ledger.
The Accounting Entry Template is the central table used for creating accounting
entries.
Asset Profiles are set up to match most of the major asset categories you use to track
assets in your asset books.
PeopleSoft allows you to define an unlimited number of Asset Books to track
different pieces of financial information like cost, depreciation rules, and retirement
information.
You can define your Asset Management Business Unit(s) to match how your
company tracks asset transactions.
Chapter Review
Select the best answer(s) for the following.
1. Depreciation conventions:
A. are entered in Asset Categories.
B. are entered in Asset Profiles.
C. are entered in Asset Classes.
D. are part of what determines when depreciation begins.
2. Asset Categories are:
A. required before assets can be added.
B. effective dated.
C. only used for tangible assets.
D. either depreciable or non-depreciable.
E. used for both leased and owned assets.
3. The Asset Profile – Definition page is used to identify the criteria used in depreciation
calculations.
A. True
B. False
4. Asset Classes should be used:
A. when your assets don’t know anything.
B. when your employees don’t know what assets are.
C. when you need to refine categories into smaller groups.
C H A P T E R 4
ADDING ASSETS ONLINE
Overview
Now that you have set up all the tables you need, you are ready to add assets. Asset
Management stores two types of asset information: financial and physical. Financial
information includes cost, books, depreciation method and convention, life, and so on.
Physical information includes such things as tag number, specifications, location,
custodian, and manufacturer. Depending on how your asset receiving is set up will
determine what type and how much information you enter when the asset is added.
Asset Management gives you two ways to add assets. You can use ExpressAdd – add
them using asset profiles to default book and depreciation information. This approach is
quick and efficient; you enter only the most critical information, and assets are
automatically capitalized.
Objectives
Describe the ABCD tables used in PeopleSoft Asset Management.
Describe how to use the Asset Search utility.
Add an asset using ExpressAdd
Copy an Asset.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ADDING ASSETS ONLINE 4-1

ASSET MANAGEMENT AUGUST 2002

Interfaces Online
Entry
AM
Transaction
Tables

Process
AMDPCALC
Load
PS_DEPR_RPT
Table
Process Process
Entries Close
AMAEDIST AMDPCLOS
Populate
DIST_LN
Table
Asset
Allocations
Journal
Generation
4-2 ADDING ASSETS ONLINE PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

AUGUST 2002 ASSET MANAGEMENT
Understanding the ABCD Tables

The ABCD tables in Asset Management store the critical asset information. When an
asset is added to the system the following four database tables are updated:
Component Table Navigation to View Description

Asset Basic Information Asset Asset Management Physical Information or non-
Assets > Owned Assets financial. Examples:
> Basic Add Description, Custodian,
Location,
License/Registration,
Acquisition Detail lines
Asset Book Definition Book Asset Management > Depreciation Rules.

Manage > Owned Examples: Method, Life, In
Assets > Asset Book Service Date, Convention,
Information > Define Salvage Value
Tax/Depr Criteria
Asset Cost Cost Asset Management > Financial Information.
Adjust/Transfers Financial Transactions Examples: Cost, Quantity,
> Cost Adjust/Transfer ChartFields, Category
Asset
Any activity to the tables above create Open Transactions. Running Depreciation (AMDPCALC)
updates the table shown below:
Asset Depreciation Depreciation Asset Management > Results of depreciation.
Review Cost/Depr Examples: Accumulated
Activity > Asset Depreciation, Depreciation
Depreciation Adjustments

Search for an Asset

Use the Search for an Asset page to search for an asset based on known criteria. Once
you have found assets meeting your criteria, you can select one to inspect in greater
detail. Use links to quickly access other components in the system in order to transact
against the selected asset.
Navigation
Asset Management
Search for an
Asset
Business Unit:
US001

Print out the details of the Solaris Workstation for Business Unit US001 entered earlier.
Walk Thru Navigation: Asset Management > Search for an Asset.

Using Asset Express Add

The Asset ExpressAdd component is a series of pages that enable you to add owned
assets quickly and efficiently. Assets added with Express Add are capitalized
automatically, and most of the information in the pages can be defaulted from an asset
profile. ExpressAdd also enables you to enter accumulated depreciation for assets.
Cost/Asset Information page

Use the Cost/Asset Information page to enter information about how this asset will be
capitalized.
Navigation
Asset Management
Owned Assets
Express Add
Business Unit:
US001
Asset ID: NEXT
Onc e you sa ve th is pa ge y ou can not co nt inu e t o a dd or c han ge in form ati on in t his

page gro up – you mu st go to t he A ss et C o st A dj ust /T rans fer pag e o r t he A sse t Ba si c
Infor mat io n p age s f or non - fin anc ia l cha nge s.
Note: Accounting Date must be the same or later than the Transaction Date.

ExpressAdd – Cost/Asset Information – Asset Additional Information

Navigation
Asset Management
Owned Assets
Express Add
Business Unit:
US001
Asset ID: NEXT
Expand Asset
Additional
Information

Asset Express Add – Depreciation Information page

If you set up book information in the asset profile, all book information will be defaulted.
The Depreciation Information page identifies the asset’s books and information needed
for calculating depreciation. An asset can be linked to any number of books. Typically,
separate books are required for financial and tax accounting, and if you’re managing
assets in multiple currencies, each currency must have its own book.
Navigation
Depreciation
Information tab

Asset Express Add – Tax Information page

Use the ExpressAdd – Tax Information page to specify property type and tax
depreciation criteria and to identify which investment credits are taken for the current
asset. If the fields in this page are unavailable, you are working with a book that was not
set up as a tax book.
Navigation
Asset Management
Owned Assets
ExpressAdd
Tax Information tab

Using the ExpressAdd page, add three new assets for our new Business Unit STUFF.
The first asset will be an automobile that will be used by Stuff-Mart as a reward to
excellent employees. Each year one employee from each store is selected as “Employee
Activity of the Year”. That employee is not only regularly featured in the weekly sale
advertisements, but also is provided with unlimited use of the company owned
automobile for one year. In addition, you will add a new delivery truck to be used for the
purpose of delivering merchandise from the warehouse to the retail store. Finally, a third
asset is being added for shelving that is necessary to store retail items in the retail store
for Stuff-Mart.
Navigation: Asset Management > Owned Assets > Express Add.
Asset 1 Business Unit STUFF

Asset ID NEXT
Click Add.
Profile ID AUTO
Description Employee of the Year Auto
Location RETAIL1
Transaction Date mm/dd/year
Accounting Date mm/dd/year
Cost 25000
Department 22000
Asset Class (open Asset Additional DLVY TRUCK
Information group box)
Click Default Profile. Save your work and Add another asset.
Asset 2 Business Unit STUFF

Asset ID NEXT
Click Add.
Profile ID TRUCK
Description Whse Delivery Truck
Location WAREHOUSE1
Cost 50000
Department 61000
Click Default Profile, Save, and +Add.
Activity continues . . .

Business Unit STUFF

Asset ID Next
Activity Click Add.
Asset 3 Profile ID DSPLAYUNIT

Description Retail Merchandise Shelving
Location RETAIL1
Cost 15000
Department 51000
Asset Class (open Asset Additional SHELVES
Click Default Profile and Save your work.

Copying an Asset
Use this page to copy an existing asset if its financial and physical information is similar
to that of a new asset you want to create. Copy the existing asset and change only the
financial and/or physical information that is different. The system will automatically
assign the new asset a different asset ID, or you can specify an asset ID.
Navigation:
Asset Management
Owned Assets
Copy Existing
Asset
Business Unit:
US001
Asset ID:
00000000001

Add three additional Solaris Workstations using the Copy Existing Asset feature.
Navigation: Asset Management > Owned Assets >Copy Existing Asset

Activity

Key Points
PeopleSoft Asset Management has two methods of asset entry: Asset ExpressAdd
and Asset Basic Information.
Assets entered through ExpressAdd are capitalized when you save the asset and the
system begins tracking depreciation immediately.

C H A P T E R 5
ASSET BASIC INFORMATION
Overview
PeopleSoft Asset Management provides you with different ways to add assets. Asset
Basic Information (also known as Basic Add) is the standard method for adding assets. It
enables you to enter and adjust both standard and non-standard assets, with both financial
and physical detail. Adding assets with Basic Add is particularly useful if you want the
warehouse personnel to enter your assets. They may not have access to the financial
information, but they can add all the physical information as soon as the asset is received.
So you can track your assets even before you've received the invoices. Then, once the
cost has been determined and approved you can capitalize them
Objectives
Add an asset using Asset Basic Information.

Update an asset using Asset Basic Information
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ASSET BOOK INFORMATION 5-1

Using Asset Basic Information

Asset Basic Information is another way to add assets. It enables you to enter and adjust
both standard and non-standard assets, with the maximum amount of both financial and
physical detail. Adding assets with Basic Add is particularly useful if you want the
information, but they can add all of the physical information from the start, so you can
track your assets even before you have received the invoices. Then, once the cost has
been determined and approved, you can capitalize them.
Use the Asset Information page to add basic information manually, or add to or change
information entered earlier.
Navigation
Asset Management
Owned Assets
Basic Add
Business Unit:
US001
Asset ID: NEXT
5-2 ASSET BOOK INFORMATION PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Using Asset Basic Information

Asset Basic Information is another way to add assets. It enables you to enter and adjust
both standard and non-standard assets, with the maximum amount of both financial and
physical detail. Adding assets with Basic Add is particularly useful if you want the
information, but they can add all of the physical information from the start, so you can
track your assets even before you have received the invoices. Then, once the cost has
been determined and approved, you can capitalize them.
Use the Asset Information page to add basic information manually, or add to or change
information entered earlier.
Navigation
Asset Management
Owned Assets
Basic Add
Business Unit:
US001
Asset ID: NEXT

Asset Basic Information – Asset Information page
R&D Information page

Navigation
Set R&D Info… link
Local Tax Return page

Navigation
Local Tax
Information link

Asset Basic Information – Asset Acquisition Detail page

Use the Asset Acquisition Detail page to store information about how the asset was
acquired, and to keep track of the separate costs and acquisition details of components
that comprise an asset.
If your PeopleSoft Asset Management system is integrated with PeopleSoft Payables,

Purchasing, or Projects, these source systems will enter the information automatically.
Navigation
Asset Acquisition
Detail tab

Asset Basic Information – Asset Acquisition Detail page

Use the Asset Acquisition Detail page to store information about how the asset was
acquired, and to keep track of the separate costs and acquisition details of components
that comprise an asset.
If your PeopleSoft Asset Management system is integrated with PeopleSoft Payables,

Purchasing or Projects, these source systems will enter the information automatically.
Navigation
Asset Acquisition
Detail tab
Navigation
Acquisition Detail
Chartfields link

Asset Basic Information – Location/Comments/Attributes page

Use this page to keep a record of the asset’s location; to store comments about it; to
record physical properties, such as color, height, and weight; and to store an image of the
asset.
Navigation
Location/
Comments/
Attributes tab

Asset Basic Information – Custodian/License/Manufacturer page

Use the Asset Custodian/License/Manufacturer page to record custodial information and
to maintain information about the license or registration required to use this asset and to
keep track of information about the manufacturer.
Navigation
Custodian/License/
Manufacturer tab

Add the following asset using the Asset Basic Information component.
Navigation: Asset Management > Owned Assets > Basic Add.

Activity
Business Unit STUFF
Asset ID NEXT (default)
Click Add.
Asset Information page:
Description Cash Register

Short Description Register
Taggable Asset Select
Asset Class Equipment
Asset Status In Service (default)
Acquisition Date mm/dd/year (default)
Acquisition Code Purchased (default)
Asset Acquisition Detail page:

System Source AM Online Entry Panel
Quantity 12
Amount 24000
Capitalize To be Capitalized (default)
Click the Acquisition Detail ChartFields link.
Operating Unit CALIF

Department 22000
Click OK.
Category COMP
Currency USD (default)
Profile ID COMPUTERS
Transaction Date mm/dd/year (default)
Accounting Date mm/dd/year (default)
Click +.

Description Scanner
Activity
Quantity 12
Amount 8400

Department 22000
Click OK.
Category COMP
Profile ID COMPUTERS
Click Capitalize.
Location/Comments/Attributes page
Effective Date mm/dd/year (default)

Location Retail1
Status Authorized
Custodian/License/Manufacturer

Custodian Jones,Joseph
Click Save.

Navigate out of the page and then re-enter Asset Basic and select the asset you just
added.
Activity On the Acquisition Detail page, click + and enter the information for the bagging stands.
Description Bagging stand

Quantity 12
Amount 4800
Capitalize Never Capitalize
Click Non-Capitalize and then click Save.

Department 22000
Click OK.
Category OFFCE (default)

Profile ID COMPUTER (default)
Click Save.

Updating Asset Physical Attributes

The Asset Basic Information pages are used to update assets.
You can search for an asset by Business Unit, Asset ID, Parent ID, Tag Number,
Description, Composite Asset, Composite Asset ID, and FERC Code.
Navigation
Asset Management
Owned Assets
Basic Add
Asset Acquisition
Detail tab

Update the Employee of the Year Car you added earlier.
Navigation: Asset Management > Owned Assets > Basic Add.

Activity
Business Unit STUFF
Click Search, and select the car.
Click +.
Description CD Player
Quantity 1 (default)
Amount 600

Department 22000
Click OK.
Category AUTO
Click Capitalize, and Save.

Key Points
Assets entered through Asset Basic Information allow you to enter physical
information first and financial information at a later time.
You can store information about how an asset was acquired and keep track of the
separate costs and acquisition details of components that comprise an asset.

C H A P T E R 6
ASSET BOOK DEFINITION
Overview
PeopleSoft Asset Management asset books contain financial information for an asset such
as cost, depreciation rules, and retirement information. The number of books you define
depends on your reporting needs; using multiple books enables you to keep separate cost
and depreciation rules for a single asset. Typically, corporate and tax books are defined.
Additional books may be needed if your company does business in more than one state,
province, or country. You can define an unlimited number of books per business unit.
Objectives
Identify an asset’s books and information needed for calculating depreciation.

Define Remaining Value versus Life-to-Date depreciation calculation methods.
Review a list of all book changes for an asset.
Make a book change to an asset.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ASSET BOOK DEFINITION 6-1

Selecting a Calculation Type - Asset Book Definition

The Asset Book Depreciation page identifies the asset's books and some of the
information needed for calculating depreciation. An asset can be linked to any number of
books. Typically, separate books are required for financial and tax accounting.
The pages in the Asset Book Definition component enable you to enter book information
different from that in your asset profile IDs for assets entered using Asset Basic
Information.
Navigation
Asset Management
Owned Assets
Asset Book
Information
Define Tax/Depr
Criteria
Business Unit:
US001
Asset ID:
00000000001
Use the Asset Book Definition, Book-Tax page to specify property type and tax
depreciation criteria and tax credit options. If the fields in this page are not available,
you're working with a book that was not set up as a tax book on the BU/Book Definition
page.
Navigation
Book–Tax tab
6-2 ASSET BOOK DEFINITION PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Selecting a Calculation Type - Asset Book Definition

The Asset Book Depreciation page identifies the asset's books and some of the
information needed for calculating depreciation. An asset can be linked to any number of
books. Typically, separate books are required for financial and tax accounting.
The pages in the Asset Book Definition component enable you to enter book information
different from that in your asset profile IDs for assets entered using Asset Basic
Information.
Navigation
Asset Management
Owned Assets
Asset Book
Information
Define Tax/Depr
Criteria
Business Unit:
US001
Asset ID:
00000000001
Use the Asset Book Definition, Book-Tax page to specify property type and tax
depreciation criteria and tax credit options. If the fields in this page are not available,
you're working with a book that was not set up as a tax book on the BU/Book Definition
page.
Navigation
Book-Depreciation
tab

Reviewing Asset Book History

The Asset Book History component allows you to review a list of all book changes for an
asset. You can use either the Book History List page, or drill down to see the details of a
listed item on the Detail page.
Use the Asset Book History – List page to review a list of book changes for an asset.
Navigation
Asset Management
Review Cost/Depr
Activity
Asset Book History
Business Unit:
US001
Asset ID:
00000000001
Use the Asset Book History – Detail page to review the details of a book change for an
asset.
Navigation
Detail tab

Remaining Value versus Life-to-Date
Calculating Remaining Value and Life -to-Date Depreciation

PeopleSoft Asset Management calculates remaining value and remaining life using five
different pieces of base information:
Begin Depreciation Date

Transaction Date
Life
Cost
Accumulated Depreciation
Calculation differs depending on which calculation type is used and the relationship
between Begin Depreciation Date and Transaction Date. When you make a change that
affects depreciation, depreciation is automatically recalculated.

How Depreciation is Recalculated

How depreciation is recalculated is in part dependent on what you specified as the
Calculation Type on the Asset Book Definition - General 2 panel. Two methods of
recalculation are available:
Remaining Value Depreciation is calculated on net book value (NBV) over the
remaining life of the asset.
Asset New
Net Book Depreciation
Value Change in Value Amount
as of going
Today Forward
Remaining Value + Additional Cost = New Current Cost
New Current Cost

Remaining Life = new monthly amount distributed
evenly over remaining life
Life-to-Date Changes in accounting principle—such as a change from one

depreciation method to another method—requires an adjustment
for the differences in accumulated depreciation to date between
the old and new methods. Select the Life-to-Date calculation
type to calculate depreciation from the beginning of the asset’s
life to determine the difference between the depreciation taken
under the old method and the depreciation allowed for under the
new method.
Asset New
Net Book Depreciation
In-Service Change in Value Amount
Value
Date going
as of
Today Forward
Original Cost + Additional Cost = New Cost
New cost divided by number of periods to date = What accumulated

depreciation should have been.
New accumulated depreciation - old accumulated depreciation = Adjustment to

current period

Change the convention for the CORP book for the Warehouse Delivery truck that you
entered earlier from actual month to mid-month.
Activity Navigation: Asset Management > Owned Assets > Asset Book Information > Define
Tax/Depr Criteria
Business Unit STUFF

Asset ID WHSE Delivery Truck
Click Search
Convention Mid-Month
Click Save.

Key Points
When you make a change that affects depreciation, depreciation is automatically
recalculated.
The two methods of recalculating depreciation are Remaining Value and Life-to-
Date.

Chapter Review
Match the term with the appropriate definition.
Term Definition
1. Asset Table A. Used with Asset Espress Add to default

book and depreciation information.
2. Book Table B. A quick and efficient way to enter an asset

using financial information.
3. Cost Table C. Stores physical information about an asset.
4. Depreciation Table D. Stores the results of a depreciation

calculation.
5. Asset ExpressAdd E. Stores depreciation rules about an asset.
6. Asset Basic Information F. The components used when you enter an

asset using physical information or to
update information on an asset already
entered.
7. Asset Profile G. Stores financial information about an asset.


C H A P T E R 7
LEASED ASSETS
Overview
PeopleSoft Asset Management incorporates full lease management functionality,
calculating and printing lease payment schedules, verifying leases as capital according to
FASB Statement 13 as well as the ability to define step leases. Leased assets can be
retired and reinstated, and have interim rent payments tracked.
Objectives
Describe lease types.

Add and maintain Leased Assets.
Define Step Leases.
Add Operating Leases.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL LEASED ASSETS 7-1

Lease Types
There are two types of leases, Capital and Operating. A Capital Lease is treated as a
financial asset. It has a lease term and payment amount such that it is almost the same as
owning it. The lease is carried on the balance sheet and depreciated periodically. It must
meet FASB 13 requirements. According to FASB 13, a lease is considered a Capital
Lease if it meets at least one of the following four criteria:
There is an Ownership Transfer at the end of the lease.

The lease contains a Bargain Purchase Option.
The Lease Term is 75% or more of the asset life.
The Present Value of the Minimum Lease Payment is 90% or more of the Fair
Market Value of the asset.
An operating lease is a non-financial asset. It is a lease that is normally expensed and we

can use Asset Management to track the lease. Operating leases can include rent and
monthly payments that are expensed periodically.
7-2 LEASED ASSETS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Defining Payment Schedules

If you will be adding leased assets to your system, you must have at least one payment
schedule defined. PeopleSoft Asset Management is delivered with four payments
schedules already set up in the SHARE TableSet.
Use the Payment Schedules page to add or modify payment schedules.
Navigation
Set Up
Financials/Supply
Chain
Product Related
Asset Management
Payment
Schedules
Set ID: SHARE
Payment Schedule
ID: AA

Lease Express Add

Use the Lease ExpressAdd definition page to enter both capital and operating leases to
your system.
Navigation
Asset Management
Leased Assets
Express Add

Lease Express Add – Cost page

Use this page to enter ChartField and depreciation data regarding a leased asset.
Navigation
Cost tab

Lease Express Add – Payment page

Use this page to view the payment schedule that was calculated when you clicked the
Calculate button on the Definition page.
Navigation
Payment Selection
tab
This same page will be used to update lease payment schedules.

You need to install a new phone system throughout the stores and the decision was made
to lease the system instead of buy it so you could have the option of upgrading in 3 years.
You don’t need an Asset Profile, because this is an operating lease.
Activity
Navigation: Asset Management > Leased Assets > Express Add.
Business Unit STUFF

Click .
Definition Page:
Profile ID Leased Eqt

Description Telephone system
Trans Date mm/dd/year (default)
Acctg Date mm/dd/year (default)
Rate Type CRRNT
Lease Information:
Vendor ID USA0000003
Acceptance Date mm-1/dd/year
Receipt Date mm/dd/year
Lease End Date mm/dd/year+3
Lease Term:
Lease Term/Estimated Life 36

Interest Rate 12.0
Payment Schedule General Payment Schedule
MRP 4500.00
Interim Rent 2000.00
Click .
Lease Payment Type Arrears

Lease Type Capital
Click and then click OK to the FASB Statement 13 message and proceed to the
Cost page.
Quantity 1
Department (ChartFields tab) 22000
Click .

Stuff-Mart is growing so fast, that it has outgrown the office building where the
Corporate Headquarter is located. The building next door has been leased to
accommodate the additional office space.
Activity
Navigation: Asset Management > Leased Assets > Express Add.
Business Unit STUFF

Click .
Definition page:
Description Bldg Rent

Lease Information
Lease ID Corp Bldg2

Vendor Contact Star,Mark
Lease Term:
Lease Term 60
Estimated Life 120
Fair Market Value 1,500,000.00
Minimum Rental Payment 10,000.00
Lease payment Type Advance
Lease Type Operating
Operating Chartfields page:

Department 22000
Category BLDG
Click (back on the Definition page) and then go to the Payment

Schedule page to view your results.
Click .

Step Leases
Step Leases are leases that consist of variable payment amounts and/or variable timing
over the term of the lease. Examples of step leases are:
A step-down lease with decreasing or declining lease payments.

A step-up lease with increasingly larger payments during the lease term.
A skip payment lease in which payments are not required during certain periods.
Navigation
Step Lease
Payment tab
This same page is used to update Step Lease payment schedules. It is important that you
enter the line number in sequential order. If you need to insert a row between Lines 1 &
2, you will need to use a line number such as 1.2.

StuffMart has leased a new fleet of delivery trucks for the warehouse. The lease has been
negotiated with a quarterly payment schedule.
Activity Navigation: Asset Management > Leased Assets > Express Add.
Business Unit STUFF

Click .
Definition page:
Profile ID LTRUCK
Description Leased Delivery Trucks
Rate Type CRRNT (default)
Lease Information:
Acceptance Date mm-1/dd/year
Lease Term:
Lease Term 36
Estimated Life 36
Interest Rate 12.0
Payment Schedule Quarterly Payment Sched
Step Lease? Select
Lease Payment Type Advance
Lease Type Capital

Step Lease Payment page:
Line Number 1.00

Activity Term 2
Frequency Q
Payment 7,000.00
Click .
Line Number 2.00

Term 4
Frequency Q
Payment 15,000.00
Click .
Line Number 3.00

Term 6
Frequency Q
Payment 12,000.00
Cost Page:
Quantity 4
Department (ChartFields tab) 22000
Click (on Definition page).
Click and then click OK to the FASB Statement 13 message.
Click .

Updating Lease Information

Use the Asset Leases page to update Leased asset information.
Navigation
Asset Management
Leased Assets
Update Lease
Information
Business Unit:
STUFF
Asset ID:
000000000019

Update the step lease payment schedule for the delivery truck lease you added earlier to
AMBU STUFF.
Navigation: Asset Management > Leased Assets > Update Lease Information
Group Activity
On the Step Lease Payment page, click .
Insert a row between rows 1.00 and 2.00 and call the line 1.50.
Enter the following information for line 1.50.
Term 3
Frequency Q
Payment 13500
In line 2.00, change the Lease Term to 2 (periods).
On the Definition page, click .
Click .
Did the Minimum Lease Payments amount change?
Look at the Payment Schedule page. What happens to the Interest Expense amounts?

Lease Expense Schedule

A Lease Expense Schedule causes lease payment amounts to be spread throughout the
year and produces different results for capital and operating leases. For an operating
lease, the lease expense schedule allocates non-monthly payments into monthly amounts.
For a capital lease, the lease expense schedule allocates non-monthly interest expense
into monthly amounts, and the payment amount is fully allocated on the date that the
payment is due.
Navigation
Asset Management
Leased Assets
Create Expense
Schedule
Run Control ID:
AUTO

Lease Reporting
Lease Expiration Report

You can generate a report (AMLE2400) that will list all leases expiring in a certain
number of days from a specified date, or leases expiring within a date range that you
select. The report is sorted by capital or operating leases.
Navigation
Asset Management
Reports
Leased Assets
Lease Expiration
Run Control ID:
AUTO

Lease Footnote Disclosure Report

For generally accepted account principles and FASB 13 compliance, you can generate a
report disclosing all capital and operating lease commitment payments extending over
more than one year. You will probably want to run this report at the end of each fiscal
year. PeopelSoft Asset Management provides you the ability to generate a footnote
disclosure report of all outstanding capital and operating lease commitments for the next
five years.
There are two Lease Footnote Disclosure reports (AMLE2300) – a Lease Footnote
Summary report and a Lease Footnote Detail report. The reports are sorted by type of
lease (capital and operating lease), list all outstanding lease commitments for five years,
and provide the monthly lease payment and yearly totals.
Navigation
Asset Management
Reports
Leased Assets
Footnote
Disclosure
Run Control ID:
AUTO

Run the Lease Expiration Report.
Navigation: Asset Management > Reports > Leased Assets > Lease Expiration
Activity
Select a Run Control ID and click .
Unit STUFF
As of Date Mm/dd/year+5
Click .
Server PSNT
Type Web
Format HTM
Click .
Click . After process has run status reaches Success, click to view the
results.

Run the Lease Footnote Disclosure reports.
Navigation: Asset Management > Reports > Leased Assets > Footnote Disclosure.
Activity
Select a Run Control ID and click .
Unit STUFF
Fiscal Year Current year
Click .
Server PSNT
Type Web
Format HTM
Lease Footnote Detail Report Selected
Lease Footnote Summary Report Selected
Click .
Click . After process has run status reaches Success, click to view the
results.

Key Points
PeopleSoft Asset Management tracks two types of leases: Capital and Operating.
Capital Leases entered into the system are verified against FASB 13 requirements.
Leases are entered using the Lease ExpressAdd components.
Leases are adjusted using the Asset Leases components.

Chapter Review
Using the list of words and phrases below, fill in the blanks in the following sentences:
1. The ________ _________________ page is used to enter both capital and operating
leases.
2. The ______________ ________________ page within the Lease Express Add

component is used to view the payment schedule created when the _____________
button is clicked.
3. Step leases have _______________ payment amounts and timing of payments over
the life of the lease.
4. The ___________ button is used to confirm if a lease is a capital lease.
5. Leased Asset information is updated on the __________ ____________ page.
6. For an operating lease, the lease expense schedule allocates _________________

payments into ______________ amounts.
7. For a capital lease, the lease expense schedule allocates non-monthly _____________
______________ into monthly amounts.
8. The Lease Expiration Report is sorted by ______________ or ________________

leases.
9. The Lease Footnote Disclosure reports list all outstanding __________

______________________ for five years.
Asset Leases Interest Expense
Lease ExpressAdd Monthly
Verify Variable
Capital Payment Schedule
Lease Commitments Operating
Calculate Non-Monthly

C H A P T E R 8
ONLINE MAINTENANCE:
ADJUSTMENTS,
RECATEGORIZATIONS, AND
TRANSFERS
Overview
Periodically, you will need to make changes to your asset records because of errors or
new information you may have received. You can change cost, quantity, depreciation
rules, location, and physical attributes – virtually any information you have entered about
assets. Some of these changes have a financial or tax impact. Others do not. Changes to
physical information about an asset, such as its weight, will not affect cost or
depreciation. However, changing quantity, cost, depreciation, or department will affect
your financial and tax books.
Objectives
Make adjustments to an asset’s cost and quantity.

Recategorize individual assets.
Make full and partial asset transfers within a business unit on individual assets.
Make full and partial inter-unit and intra-unit transfers.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ONLINE MAINTENANCE: ADJUSTMENTS, RECATEGORIZATIONS , AND TRANSFERS 8-1
Asset Adjustments
You will use the same pages to make asset adjustments, recategorizations and transfers.
The specific action is selected on the Main Transaction page, and based on the selection,
the Cost Information page is added and populated with the appropriate fields.
Navigation
Asset Management
Financial
Transactions
Cost
Adjust/Transfer
Asset
Business Unit:
US001
Asset ID:
000000000001
8-2 ONLINE MAINTENANCE: ADJUSTMENTS, RECATEGORIZATIONS , AND TRANSFERS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL
Asset Adjustments
Use the Cost Information page to enter or adjust cost information required by the
transaction you initiated from the Main Transaction page. You can make the following
adjustments to assets entered into the system:
Add a new cost row.

Adjust total cost by percentage or cost amount.
Adjust total quantity.
Adjust cost or quantity by cost row.
Adjust cost for each cost row.
Adjust quantity for each cost row.
Navigation
Select Addition
from the drop down
list box
GO!
Perform the following Asset Adjustments:
Navigation: Asset Management > Financial Transactions > Cost Adjust/Transfer Asset.
Activity
Business Unit STUFF
Click . Select the Retail Merchandise Shelving.
Action Adjustment
Click .
Make this adjustment in the Cost field, not in Adjust All Rows By.
Cost 16500.00
Click .
Click , and select the Cash Register.
Action Adjustment
Click .
Adjust All Rows By:
Quantity 3
Cost 6000
Click , and .
Navigate to the Asset Cost History page to view the results of your adjustments.
Navigation: Asset Management > Review Cost/Depr Activity > Cost History
Asset Recategorizations
You may want to recategorize assets either because you entered the incorrect category or
cost type, or because you have created a new category or cost type and want to transfer
existing assets to it.
Recategorizing an asset affects depreciation.
Navigation
Select
Recategorize from
the drop down list
box
GO!
Recategorize the Cash Register.
Activity
Business Unit STUFF
Click , and select the Cash Register.
Action Recategorize
Click .
Category COMP
Click .
Intra-Unit Asset Transfers

Periodically, you will need to transfer assets from one operating unit, department,
product, or project to another. In addition to physically relocating the assets, you may
need to change some of the ChartField elements in order to post cost correctly. You can
perform full, partial, or retroactive transfers.
Navigation
Select Transfer
from the drop down
list box
GO!
mn
Perform the following transfer:
Activity
You want to transfer the total cost of the shelves to unit 22000.
Business Unit STUFF

Select the Retail Merchandise Shelving.
Action Transfer
Click .
Department 22000
Click .
Look at your results on the Asset Cost History page.
Inter-Unit Transfers
Peoplesoft Asset Management gives you great flexibility in performing InterUnit
transfers. You can fully or partially transfer assets from one business unit to another, or
from one business unit to many others. Full or Partial transfers can be done by cost,
quantity, or percentage.
Navigation
Select InterUnit
Transfer from the
drop down list box
GO!
The InterUnit Transfer Options page is used to view the asset information that will be
transferred with the asset. These defaults are set up at the Business Unit level.
Navigation
InterUnit Transfer
Options link
You decided that the retail store managers needed laptop computers to do scheduling,
reports, etc from home. Instead of buying them, transfer them from another business unit
that has extras. Transfer a laptop computer from Business Unit US001 to STUFF.
Activity
Business Unit US001

Click . Scroll down and select one of the Toshiba laptops.
Action InterUnit Transfer

Click .
New Unit STUFF

Tab out of the field and all other fields will populate.
Click and make sure all items are selected.
Click to view the books affected by the transfer.
Click .
8-10 ONLINE MAINTENANCE : ADJUSTMENTS, RECATEGORIZATIONS, AND TRANSFERS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL
Viewing Asset Cost History

You can view cost history for both capitalized and non-capitalized assets.
Navigation
Asset Management
Review Cost/Depr
Activity
Cost History
Business Unit:
US001
Asset ID:
000000000001
Navigation
Cost History Detail
tab
Look at the cost history for one of your assets.

Activity
Navigation: Asset Management > Review Cost/Depr Activity > Cost History.
Asset Transfer Approval

Managers can use the Asset Transfer Approval page to approve, deny, or hold asset
transfer requests submitted by themselves or their employees.
Navigation
Manager Self-
Service
Assets
Approve Asset
Transfer
Key Points
PeopleSoft Asset Management allows you to change the physical and financial
information for an asset.
Chapter Review
Select the best answer(s) for the following:
1. The Asset Cost History components can be used to view cost history for both
capitalized and non-capitalized assets.
A. True
B. False
2. The action(s) that can be performed using the Asset Cost Adjust/Transfer page is/are
A. Adjustment
B. Recategorization
C. Transfer (intra-unit)
D. Single Asset InterUnit Transfer
3. InterUnit transfers can be done
A. From one business unit to another business unit
B. From one business unit to many business unit
C. Partially
D. Never
C H A P T E R 9
ONLINE MAINTENANCE:
RETIREMENTS AND
REINSTATEMENTS
Overview
Assets are retired when they are either disposed of or no longer in use. When you retire
an asset, PeopleSoft Asset Management creates all of the necessary journal entries. For
example, when an asset is sold, the system calculates depreciation through the date of the
sale, as well as any gain or loss. In addition, journal entries corresponding to each of
these events are created. Gains and losses are booked to separate accounts, allowing for
flexibility in updating general ledger journals and balances.
Assets are retired by book, so an asset can be retired in one book and still depreciate in
others. Retired assets can be reinstated at any time. Once reinstated, depreciation will
start again for assets that aren’t fully depreciated.
Objectives
Define the different types of retirements.

Fully retire an asset.
Partially retire an asset.
Retire multiple assets at one time.
Reinstate an asset.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ONLINE MAINTENANCE: RETIREMENTS AND REINSTATEMENTS 9-1
Types of Retirements
You can fully retire assets or retire them partially by quantity or by cost. You can also
enter retirement information for assets that were physically retired in a prior accounting
period.
Full Retirement When all units and all cost of an asset are retired, the asset is
considered fully retired. The asset is taken off of your books
after the retirement has been fully processed and accounting
entries have been created. No further depreciation will accrue.
Partial Retirement You can partially retire an asset by either quantity or cost.
Depreciation continues to be processed for the amount that
remains.
By Quantity When an asset consists of more than one unit,

you can partially retire that asset by quantity.
By Cost When components are set up with one or more

units, you can partially retire the asset by cost.
Prior Period To enter a retirement transaction for an asset that was actually
retired in a prior accounting period, you will need to enter
transaction and accounting dates that reflect the actual retirement
and the accounting period in which you want the retirement
posted.
Pr ior per iod de pre cia ti on i s a ny depr ec ia tio n f or the prior per io d t hat mu st be
exp ens ed to the c urren t p erio d. Th is is c al cu lat ed whe n t he tran sa ct ion da te is
earl ier th an the ac co unt in g da te for an as se t tr an sa cti on.
9-2 ONLINE MAINTENANCE: RETIREMENTS AND REINSTATEMENTS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL
Asset Retirements
PeopleSoft Asset Management enables you to retire assets fully, partially, or by prior
period. Use the Retire Assets page to retire an asset.
You must first click the Retire button to be able to enter information into the fields.
Navigation
Asset Management
Financial
Transactions
Retire/Reinstate
Asset
Business Unit:
US001
Asset ID:
000000000001
Asset Retirements
PeopleSoft Asset Management enables you to retire assets fully, partially, or by prior
period. Use the Retire Assets page to retire an asset.
You must first click the Retire button to be able to enter information into the fields. Then
you must choose a disposal code from the choices shown here.
Navigation
Retire Button
Retire Asset by Chartfield page

Use the By ChartFields page to override PeopleSoft Asset Management computations
when shared assets are partially retired. This page is only used when an asset is split
between multiple ChartFields.
Navigation
By Chartfield tab
Retire the following assets:
Navigation: Asset Management > Financial Transactions > Retire/Reinstate Assets.

Activity
Retire the Laptop computer.
Business Unit STUFF

Click . Select the laptop.
On the Retire Asset page, click . This is a simple retirement so no other

information needs to be entered. Click .
Click and select the retail merchandise shelving.
Retire the shelving.
Business Unit STUFF

Click . Select the shelving.
On the Retire Asset page, click .
Change the Disposal Code to Donated to External Group and click .
Other Types of Retirements
Trade – Ins
Retire the original asset using the Traded-in for Another Asset Disposal Code, and enter
the amount gained through the trade-in into the Proceeds field.
Navigation
Asset Management
Financial
Transactions
Retire/Reinstate
Asset
Business Unit:
US001
Asset ID:
000000000001
You must run depreciation to calculate the gain/loss amount.
Add the new asset through Asset ExpressAdd and choose Trade-In as the Acquisition
Code. Enter the asset ID of the asset you traded in into the Trade-In box.
You are going to replace the Employee of the Year car by retiring the old car as a Trade-
in and adding a new car.
Business Unit STUFF

Select the car.
Click .
Walk Thru
Disposal Code Trade In for another Asset

Proceeds 3000.00
Click .
Run the AMDPCALC process.
Add the new asset:
Business Unit STUFF

Profile ID Auto
Description Employee of the Year Auto
Location Retail1
Quantity 1
Cost 22000
Department 22000
Click .
Acquisition Code Trade-In

Click on Refresh.
Select the Asset ID of the old car.
Click .
Now look at the Cost field. Did the amount change?
Like – Kind Exchanges

PeopleSoft Asset Management supports Like-Kind Exchange regulations under U.S.
Federal Tax Code. It enables you to:
Retire an asset using a Like-Kind disposal code, recognize the gain that results, and
roll the correct tax basis over to the newly acquired asset.
Verify, through a comparison of the disposition date and the replacement date, that
the 180-day exchange rule is met.
Generate appropriate accounting entries for Like-Kind exchanges.
Run reports which detail each Like-Kind transaction and show the carry forward of
the tax basis from the old asset to the new asset.
Navigation
Disposal Code:
Like Kind
Exchange
Refresh icon
Navigation
ONE TO MANY link
Retiring Non-Financial Assets

To retire a non-financial asset, such as an operating lease, use the Non Financial Asset
page.
Navigation
Asset Management
Financial
Transactions
Retire/Reinstate
Non-Fin Asset
Business Unit:
US001
Asset ID:
000000000002
Non - F in an cia l as set s and opera ti ng le ase a sse ts do not ha ve co st inf orm ati on. The
retir eme nt pro ces s ther efo re on ly i nv ol ves c han gin g the st atu s o f t he as se t t o
Ina cti ve (or D isp os ed). I n the c ase of an op era tin g l eas e, any fu tur e l ea se pay ment s
are sto ppe d.
9-10 ONLINE MAINTENANCE : RETIREMENTS AND REINSTATEMENTS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL
Auto-Retiring Fully Depreciated Assets

The auto-retiring process enables you to retire many assets at once. Only fully
depreciated assets (which are qualified by having an end depreciation date less than or
equal to the retirement date) can be auto-retired.
Navigation
Set Up Financials/
Supply Chain
Business Unit
Related
Assets
Asset Management
Definition

You can elect to allow auto-retire in one business unit book and not elect to use the
feature in another. It’s entirely up to you how you want to configure your system.
Navigation
Business Unit Book
Definition tab

Use the run control request page to specify the relevant selection criteria for your
retirement event.
Navigation
Asset Management
Financial
Transactions
Auto-Retire Fully
Depr Assets

Navigation
Asset Management
Financial
Transactions
Auto-Retire Fully
Depr Assets

Once you have specified the selection criteria you must schedule the auto-retire
transaction for processing. You have two methods for scheduling this process:
Select the AMRETFDA checkbox to run just the selection criteria. This will schedule the
application engine process to select assets for retirement and store the resulting retirement
transactions in the Asset Management interface FIN and PHY A tables. This enables you
to review the results and change data prior to running AMIF1000 that completes the
retirement transaction.
or
Select the Auto-Retire Fully Depr Asset checkbox to schedule a job to run both the
AMRETFDA process to selected assets for retirement and AMIF1000 to complete the
retirement transaction. This method eliminates the need to schedule the second process
(AMIF1000), but also eliminates the ability to review the results of the auto-retire
selection process prior to completing the retirement transaction.
Navigation
Asset Management
Financial
Transactions
Auto-Retire Fully
Depr Assets
Reinstatements
On occasion, you might need to reinstate an asset that had been retired. The same
process is used to retire financial assets, including parent/child assets, and non-financial
assets.
Navigation
Asset Management
Financial
Transactions
Retire/Reinstate
Assets
Business Unit:
US001
Asset ID:
EX_000000002
Reinstate the laptop.

Activity
Business Unit STUFF
Click , and select the laptop.
Click , and .
Key Points
When you retire an asset, PeopleSoft Asset Management creates all of the necessary
journal entries for the specific type of retirement you used.
If you reinstate the retired asset, all journal entries created will be reversed.
Chapter Review
Mark the following statements as True or False. If the statement is False, rewrite it to
make it true.
1. The Retire Assets page is used for both retiring and reinstating assets.
True False
2. The Retire Assets by Chartfield page is used to fully retire shared assets.
True False
3. After retiring an asset by Trade-In or Like-Kind Exchange, the new asset must be
entered using Asset Basic Information.
True False
4. Reinstatement of non-financial assets involves changing the asset status to In Service

and restarting depreciation.
True False
C H A P T E R 1 0
PARENT - CHILD ASSETS
Overview
Some assets stand alone while others are grouped for ease of processing and reporting.
Parent - child assets are assets that are grouped together. For example, a computer is
really a number of different assets – a monitor, a CPU, a keyboard, a printer – tracked as
one asset. In PeopleSoft Asset Management you can add this type of asset in several
different ways, depending on your business operations.
Objectives
Define Parent and Child asset relationships.

Add parent – child assets using either Asset ExpressAdd or Asset Basic Information.
Recategorize parent – child assets.
Make full and partial asset transfers within a business unit parent – child assets.
Retire parent – child assets.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL PARENT - CHILD ASSETS 10-1

Parent – Child Relationships

1. Add the computer as a single asset.
$250
Asset ID XXX
Computer
$2,500
$750
$1,500
2. Identify one of the asset’s components as the parent when you are entering it.
Parent Component Asset
Asset ID XXX
Parent ID XXX
CPU
$1,500
Asset ID XXX2
Printer
Asset ID XXX1 $750
Monitor
$250
3. Create a parent that is not an asset but a reporting umbrella tying together the various
asset components.
Parent Only Asset

Parent ID 2XXX
Computer System
not an asset
no life, cost or depr
Asset ID 10XX Asset ID 20XX Asset ID 30XX

Printer Monitor CPU
$750 $250 $1,500
10-2 PARENT - CHILD ASSETS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Adding Parent – Child Component Assets

You can add Parent and Child assets through Asset Basic Information or through Asset
Express Add. Before you can identify a child asset of a parent, you must first have
identified the parent asset.
Using Asset ExpressAdd, select Parent or Child from the drop down box in the Asset
Additional Information group box.
Asset Express
Add
Navigation
Asset Management
Owned Assets
Express Add
Using Asset Basic Information, the parent – child drop down box is at the bottom of the
Asset Information page.
Asset Basic
Information
Navigation
Asset Management
Owned Assets
Basic Add
Business Unit:
US001
Asset ID:
00000000001

Adding a Parent Asset as a Reporting Umbrella

Use the Asset Parent page to add an asset that will be used only as a reporting umbrella
for child assets. For a parent asset that has already been created, use the Asset Parent
page to add comments about it, delete it, or to hyperlink to a list of all its child assets.
Navigation
Asset Management
Owned Assets
Parent Child
Processing
Parent
Business Unit:
US001
Parent ID:
EX_PARENT001

StuffMart has purchased inventory/POS software in order to ensure that sales data is
linked, by computer, to the warehouse.
Activity Each store will need a main computer that each of the registers downloads the day’s sales
into, which in turn will send the information to the warehouse. The inventory system
also includes hand held scanners assigned to each store to be used for physical inventory.
The main computer will be the parent asset. The software and the scanners will be child
assets.
Navigation: Asset Management > Owned Assets > Express Add
Parent Asset Business Unit STUFF

Asset ID NEXT
Click .
Profile ID Computers
Description Inventory Computer
Location Retail1
Transaction Date mm-2/01/01
Accounting Date mm-1/01/01
Cost 1500
Department 22000
Parent/Child (in Asset Additional Parent
Click , , and .
Child Asset 1 Business Unit STUFF

Asset ID NEXT
Click .
Description Inventory Scanner
Location Retail1
Quantity 25
Cost 7500
Department 2200
Parent/Child (in Asset Additional Child (select Parent ID)
Click , , and .

Activity
Child Asset 2 Business Unit STUFF
Asset ID NEXT
Click .
Description Inventory Software
Location Retail1
Quantity 1
Cost 400
Department 22000
Parent/Child (in Asset Additional Child (select Parent ID)
Click , and .

Updating Basic Information for Parent – Child Assets

Use the pages within the Parent Child Basic Information component to update basic
information about a parent and some or all of its child assets.
Navigation
Asset Management
Owned Assets
Parent Child
Processing
Parent-Child
Business Unit:
US001
Parent ID:
EX_PARENT001
Navigation
Child Assets tab

Add holsters to the scanners you added in the previous exercise. The scanners are
attached to the holsters by a retractable cord, which prevents the scanner from being
dropped or misplaced.
Activity
Navigation: Asset Management > Owned Assets > Parent-Child Processing > Parent-
Child
Business Unit STUFF

Click .
Go to the Child Asset tab and locate the scanners you added earlier and select. Click on
. A secondary Web Window will open.
On the Asset Acquisition Detail page, add an Acquisition Detail line and input the
appropriate information:
Description Scanner holster

Quantity 20
Amount 400
Acquisition Detail Chartfields

Department 22000
Click OK.
Category Comp
Capitalize To be capitalized (default)
Profile ID Computer (default)
Click and .

Recategorizing Parent – Child Assets

Use the Child Assets page to select the child assets to include in the recategorization you
have initiated against the parent.
Navigation
Asset Management
Financial
Transactions
Cost Adjust/
Transfer Assets
Business Unit:
US001
Parent ID:
EX_PARENT001
Code Action:
Recategorize
GO!
Child Assets tab
Making Adjustments to Parent – Child Assets

You make adjustments to Parent and Child assets individually. Select the asset you need
to adjust from the Asset Cost Adjust / Transfer search page, select the action of
Adjustment on the Main Transaction page and click the GO! button.

Perform the following Asset Adjustment:
Navigation: Asset Management > Financial Transactions > Cost Adjust/Transfer Assets
Activity
Business Unit STUFF
Click and select the Scanners. The Scanners are Child Asset of the Inventory
Computer.
Action Adjustment
Click .
Adjust All Rows By:
Quantity 15
Cost 10500
Click , and then click .
Navigate to the Asset Cost History page to view the results of your adjustments.

Recategorize the Inventory Computer.
Activity
Business Unit STUFF
Click , and select the Inventory Computer
Action Recategorize
Click .
Category COMP
Click .
You will receive the following message:
Click Yes.

Performing Intra-Unit Transfers on Parent – Child Assets

Use the Child Assets page to select the child assets to include in the transfer you have
initiated against the parent.
Use the Child Details page to specify transaction overrides for a specific child asset.
Navigation
Child Details link
for first asset
Use the Advanced Transaction Details page to specify transaction overrides for all child
assets at once.
Navigation
Advanced Txn
Detail link

Perform the following transfer:
Activity
You want to share the cost of the Inventory computer between department 22000 and
51000. The total cost of the child assets will remain with department 22000.
Business Unit STUFF

Transfer 1 Select the Inventory Computer
Action Transfer
Click .
Department 51000
Cost 750.00
Click . Click Yes to answer the question about the Child Asset that pops up.

Performing Inter-Unit Transfers on Parent – Child Assets

InterUnit transfers of Parent - child assets are done by running the AM_PARCHD_IU
Application Engine process.
Navigation
Asset Management
Financial
Transactions
InterUnit Parent-
Child Transfer
Run Control ID:
AUTO
After running the AM_PARCHD_IU process, you need to load the date into the
Transaction Table.
Navigation
Asset Management
Send/Receive
Information
Load Transactions
Load Transactions
into AM
Run Control ID:
AUTO

You are transferring PeopleSoft 8 from Business Unit US001 to STUFF.
Follow the directions provided by your instructor.
Walk Thru

Retiring Parent–Child Assets

When the asset selected on the Retire Assets page is a parent component, the Child
Assets page will be available. Use this page to select child assets to include in the
retirement you have initiated against the parent.
Navigation
Asset Management
Financial
Transactions
Retire/Reinstate
Asset
Business Unit:
US001
Asset ID:
EX_PARENT002
Child Assets tab
Use the Child Asset Retirement Overrides page to specify retirement overrides for a
specific child asset.
Navigation
Child Details link
for the first Asset

Look at the different ways to retire Parent - child assets.
Asset Management > Financial Transactions > Retire/Reinstate Asset.
Walk Thru Look at the Inventory Computer you entered earlier.

Retire the following Parent and Child assets.
Asset Management > Financial Transactions > Retire/Reinstate Asset.

Activity
Business Unit STUFF
Click Search and select the Inventory Computer.
Click .
On the Child Assets page, select the scanners.
Click .
You are not going to retire the Software.
You will receive the following message:
Click Yes.

Key Points
PeopleSoft Asset Management allows you to track your parent–child assets in the
way that best matches your business practices:
 You can track the parent and child assets as a single asset, or
 You can identify one of the components as the parent and other component(s) as
child assets, or
 You can create a reporting umbrella as the parent and classify all of the asset
components as children.

Chapter Review
Mark the following statements as True or False. If the statement is False, rewrite it to
make it true.
1. Adjustments to parent–child assets are made to each individual component.
True False
2. Parent–Child assets have to be transferred together.
True False
3. Child assets can be retired without retiring the Parent asset.
True False

C H A P T E R 1 1
ASSET DEPRECIATION
Overview
One of the central purposes of any asset management system is to calculate depreciation.
PeopleSoft Asset Management takes a flexible approach that allows you to set up
depreciation criteria for financial and tax accounting; it gives you the ability to calculate
depreciation across more than 18,000 different scenarios, depending on the depreciation
attributes you select. Most standard depreciation methods and prorate conventions are
delivered, along with functionality for you to define your own depreciation methods and
prorate conventions. For U. S. customers, PeopleSoft Asset Management calculates tax
credits and tax credit recapture. Standard depreciation reports are provided, as well as
reports that will help you comply with the U.S. Tax 40% Rule, the U.S. Alternative
Minimum Tax (AMT), and the U.S. Adjusted Current Earnings (ACE).
Objectives
Describe how the system calculates depreciation.

Verify and Edit open transactions.
Process depreciation calculation requests.
View depreciation results.
Modify depreciation attributes.
Execute What-if Depreciation
View delivered reports.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ASSET DEPRECIATION 11-1

Depreciation Processing Overview
Interfaces Online
Entry
AM
Transaction
Tables

Process
AMDPCALC
Load
PS_DEPR_RPT
Table
Process Process
Entries Close
AMAEDIST AMDPCLOS
Populate
DIST_LN
Table
Asset
Allocations
Journal
Generation
11-2 ASSET DEPRECIATION PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

How the system calculates Depreciation

Before you begin to depreciate assets, you must set them up with required depreciation
attributes:
Depreciation method.
Prorate convention.
Depreciable basis.
Estimated useful life.
Placed-in-service date.
PeopleSoft Asset Management will calculate the annual depreciation based on the asset’s
life, depreciable cost basis, placed-in-service date, and any depreciation limits you
specify. Required depreciation attributes can be set up on three levels. They can be
entered in your business unit books, defined when you set up asset profiles, or specified
when you add assets to the system.
There are five main steps Asset Management performs in order to calculate depreciation
for an asset:
1. Calculate beginning Depreciation

Date.
2. Calculate Life to date and

Remaining Value.
3. Calculate Yearly Depreciation.
4. Calculate Period Depreciation

Allocation.
5. Calculate Prior Period Depreciation.

Step 1 – Calculate Beginning Depreciation Date

PeopleSoft Asset management uses two pieces of information to decide when to begin
calculating depreciation:
In-Service date
Convention
It is the combination of the in-service date ad the prorate convention that actually
determines when depreciation begins.
Step 2 – Calculate Life to Date and Remaining Value

PeopleSoft Asset Management calculates remaining value and life to date using five
different pieces of base information:

Transaction Date
Life
Cost
Calculations differ depending on which calculation type is used and the relationship
between Begin Depreciation Date and Transaction Date.

Step 3 – Calculate Yearly Depreciation

Asset Management calculates yearly depreciation using two items of base information:

Depreciation Method
Other information used in this calculation includes the following, derived from previous
calculations:
Adjusted Transaction Date

Life to date
Remaining Value
Calculation differs depending on which calculation type is used, Remaining Value or Life
to Date.
Step 4 – Calculate Period Allocation

PeopleSoft Asset Management calculates period allocation using 3 items of base
information:
In-Service Date
Begin Depr Date
Transaction Date
Other information used in this calculation includes the following, derived from previous
calculations:
Calculation Type
Adjusted Transaction Date
Yearly Depreciation
Number of Periods in Year
Life to Date calculations differ depending on whether the Depreciate When in Service is
set to N or Y (on Asset Book – Depreciation page or Asset ExpressAdd – Depreciation
Information page).

Step 5 – Calculate Prior Period Depreciation

Prior period depreciation is generally calculated only for Life to Date calculations. In
Remaining Value calculations, prior period depreciation is calculated if and only if
Accounting Date occurs after Transaction Date.
Prior Period depreciation is keyed by a derived Begin Calc Date. For Remaining Value
calculations in which Accounting Date occurs after Transaction Date, the Begin Calc
Date equals the Transaction Date. For Life to Date calculations, Begin Calc Date
depends on a combination of the following items:
Transaction Date
Begin Depr Date
Asset Management calculates prior period depreciation using the derived Begin Calc
Date as well as the following items:
Period Depreciation Allocation


Verifying Open Transaction

Before you run a request for depreciation calculation, you will want to review your open
transactions on the Open Transaction page. This page shows you open transactions that
you have generated. These transactions will need to have depreciation calculation run for
them.
Navigation
Asset Management
Calculate
Depreciation
Open Transactions
Review
Business Unit:
US001
Asset ID:
00000000001
Book: CORP
The Open Transaction Detail page will provide detail information about a specific open
transaction.

View all pending transactions that we have created in the Business Unit STUFF and look
at the details for several of the assets.
Navigation: Asset Management > Calculate Depreciation > Open Transactions >
Walk Thru Review.

Editing Pending Open Transactions

You can modify or delete financial asset transactions – Adds, Adjustments, Transfers,
and Recategorizations – that are pending depreciation. This allows for clean up of any
data entry errors, or eliminating any duplicate entries without creating additional
transactions.
Navigation
Asset Management
Send/Receive
Information
Change/Delete
Pending Trans
Business Unit:
US001
Asset ID:
EX_0000000072
You cannot modify or delete retirement transactions, leased asset transactions, group
asset transactions, joint venture transactions, or parent/child transactions.
Use the Asset Transaction Detail page to review detail transaction information and then
modify or delete the transaction.
Navigation
Update… button

Requesting Depreciation Calculation and Populating the Depreciation Table

You must run depreciation to account for every transaction you perform against an asset.
For example, when you transfer an asset, you may need to run depreciation to correctly
reflect the department now using the asset. For some transactions, including adjustments,
transfers, and recategorizations, the depreciation calculation process will move the stored
depreciation amounts from department to department or category to category, depending
on the transaction you are performing and the ChartFields you have specified.
Navigation
Asset Management
Calculate
Depreciation
Asset Depreciation
Calculate
Run Control ID:
AUTO
After running Depreciation Calculation, you must load the PS_DEPR_RPT table. This
table is used for all depreciation reports.
Navigation
Asset Management
Reports
Load Reporting
Tables
Load Depr
Reporting Tables
Run Control ID:
AUTO

Calculate depreciation for open transactions.
Navigation: Asset Management > Calculate Depreciation > Asset Depreciation >
Calculate
Walk Thru
Enter a run control ID and click .
Process Frequency Once

Business Unit STUFF
Click .
Server Name PSNT

Type Web
Format PDF
Click .
Click and view the results.
Load the Depreciation Reporting Table:
Navigation: Asset Management > Reports > Load Reporting Tables > Load Depr
Reporting Tables
Enter a run control ID and click .

Use Open Trans Select
Business Unit STUFF
Click .
Server Name PSNT

Type Web
Format TXT
Click .
Click and view the results.

Calculate depreciation for your open transactions.
Navigation: Asset Management > Calculate Depreciation > Asset Depreciation >
Calculate
Walk Thru
Load the Depreciation Reporting Table:
Navigation: Asset Management > Reports > Load Reporting tables > Load Depr
Reporting tables

Viewing Depreciation
You can view depreciation related information for both regular assets and parent/child
assets on-line.
Use the Asset Depreciation – Asset page to view a summary of basic asset and
depreciation information.
Navigation
Asset Management
Review Cost/Depr
Activity
Asset Depreciation
Business Unit:
US001
Asset ID:
000000000001
Use the Asset Depreciation – Depreciation page to calculate an asset’s Net Book Value
and view its depreciation information by year. For parent/child assets, the depreciation
information by year will not display.
Navigation
Depreciation tab

Viewing Depreciation
Use the Asset Depreciation – Period Depreciation page to see depreciation broken out by
the periods you specified when you entered the asset.
Navigation
Period
Depreciation tab

You will view summary of basic asset and depreciation information for both individual
and Parent/Child assets.
Navigation: Asset Management > Review Cost/Depr Activity > Asset Depreciation
Walk Thru

Recalculating Depreciation
The Depreciation Recalculation Request page is used to run a process that creates open
transactions. This process is only necessary when you have used the Future Depr Years
option to limit depreciation calculations to a specific number of years rather than the
asset’s useful life.
Navigation
Asset Management
Calculate
Depreciation
Asset Depreciation
Create Pending
Transactions
Run Control ID:
AUTO

What If Depreciation
PeopleSoft Asset Management enables you to experiment to determine what the effect on
depreciation would be without having to change the actual depreciation parameters for an
asset. Another useful benefit of the What If Depreciation feature is to project what the
depreciation would be if you added an asset and ran the actual depreciation program.
You can see what the depreciation amount for the asset would be, go back and modify the
depreciation parameters accordingly, then perform the actual depreciation.
Navigation
Asset Management
Calculate
Depreciation
What-if Scenarios
Request
Run Control ID:
AUTO

Run the following What-If scenario:
You currently have the shelving calculating depreciation with a convention of AD,
Activity Method of Straight Line, and a life of 84 Periods, as shown on the Asset Depreciation
page:
Navigation
Asset Management
Review Cost/Depr
Activity
Asset Depreciation
Depreciation tab
See what would happen if you changed the depreciation convention and estimated useful
life.
Navigation: Asset Management > Calculate Depreciation > What-if Scenarios >
Request
Enter a new run control ID of What-If? and click Add.
Business Unit STUFF

Book Name CORP
From Asset ID
To Asset ID
Convention MM
Useful Life 72
Calculation Type Life to Date
Click , and run the report using Server PSNT, Type Web, and Format PDF.

To view the results of the What If calculation, navigate to:
Reporting Tools > Query > Query Viewer

Activity
Enter “Asset” as the Query Name and click .
Select ASSET_WHAT_IF_DEPRECIATION.
Business Unit STUFF

Run ID The Run Control ID used when
running What If Depreciation
Asset Book Name Corp
Click OK.

Net Book Value Table

Use the Load Asset NBV Table page to generate an online report of depreciation
processing results, run a query to view them, and export the result into a spreadsheet
program for manipulation. Once you’ve run AMDPCALC any modifications you want
to make to depreciation criteria should be done to the B table.
Navigation
Asset Management
Reports
Load Reporting
Tables
Load Net Book
Value Table
Run Control ID:
AUTO
Navigation
Run Button


Interfaces Online
Entry
AM
Transaction
Tables

Process
AMDPCALC
Load
PS_DEPR_RPT
Table
Process Process
Entries Close
AMAEDIST AMDPCLOS
Populate
DIST_LN
Table
Asset
Allocations
Journal
Generation

Asset Management Reports

PeopleSoft applications offer a wide range of query and reporting possibilities. Your
database contains a wealth of information that you've carefully entered, maintained, and
secured for the ultimate purpose of generating timely, meaningful, presentation-quality
reports. PeopleSoft Asset Management reporting capabilities let you access the data you
need and present it in the form that is most useful for those who depend on you for
financial and management information.
The tools are easy to use. You no longer have to rely on technical support staff to create
queries or reports for you. That means you can get all the information you need, when
you need it.
Asset Management PeopleBook, Appendix B: PeopleSoft Asset Management Reports

contains a complete table list of the reports delivered with PeopleSoft Asset
Management. The table is formatted by Report Name and ID, Description, Navigation,
and Run Control Page.

Key Points
PeopleSoft Asset Management calculates annual depreciation based on an asset’s life,
depreciable cost basis, place-in-service date, and any depreciation limits that you
specify.
You will run the Depreciation Calculation process for every transaction you perform
against the assets entered in your system.
You can use the What If Depreciation process to see the effects of changing part of
the depreciation calculation for an asset would be without changing the actual
depreciation parameters for the asset.

Chapter Review
Select the best answer(s) for the following questions.
1. Which depreciation attributes are required?
A. Depreciation Method
B. Prorate Convention
C. Depreciable Basis
D. Estimated Useful Life
E. Placed-in-Service Date
2. Which types of financial asset transactions that are pending depreciation can be
modified?
A. Adjustments
B. Adds
C. Retirements
D. Transfers
E. Parent/Child transaction
3. Which page is used to run depreciation?
A. Asset Depreciation
B. Depreciation Calculation
C. Open Transactions
D. What If Depreciation
4. Which of the following can be used as selection criteria for running What If
Depreciation? Are any of the ones you select required?
A. Profile ID
B. Asset ID range
C. Business Unit
D. In Service Date range
E. Method

C H A P T E R 1 2
ASSET ACCOUNTING
Overview
Financial transactions generate the balanced accounting entries that will be used to create
journal entries for posting to the General Ledger. There are two sources for accounting
entries in PeopleSoft Asset Management – those created from financial transactions such
as asset additions, adjustments, or retirements, and those created from the depreciation
close for a given accounting period.
Each time you enter or adjust financial asset information, PeopleSoft Asset Management
creates an open transaction. This transaction remains open until depreciation runs and
creates accounting entries for the transaction. Accounting Entry Creation (the
AMAEDIST program) generates accounting entries for all financial transactions that are
not related to depreciation. Depreciation Close (the AMDPCLOS program) generates
accounting entries for depreciation in a given accounting period. Because these are two
separate processes, you gain superior control over how often you send your transaction to
the general ledger system.
Objectives
Run the Accounting Entry Creation process.

Run the Depreciation Close process.
View Asset Accounting Entries.
Close an Accounting Period.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ASSET ACCOUNTING 12-1

Accounting Entry Creation

Once you have verified that your accounting entry preparation is complete, use the
Accounting Entry Creation Request page to set up and initiate a request or set of requests
for Accounting Entry Creation.
Navigation
Asset Management
Accounting Entries
Create Accounting
Entries
Run Control ID:
AUTO
12-2 ASSET ACCOUNTING PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Run Accounting Entry Creation for the open transactions you have created in the
Business Unit STUFF.
Navigation: Asset Management > Accounting Entries > Create Accounting Entries
Walk Thru

Creating Accounting Entries for Depreciation Transactions

The Depreciation Close process generates period depreciation accounting entries for all
depreciable assets in a given accounting period. It also generates accounting entries for
all lease payments and offset accounts in a given period. You can run this process only
once in each period after you have created accounting entries for all other open
transactions. You can run this process only for an accounting period that has not yet been
closed.
Navigation
Asset Management
Accounting Entries
Depreciation Close
Run Control ID:
AUTO

Run AMDPCLOS for the business unit STUFF.
Navigation: Asset Management > Accounting Entries > Depreciation Close
Walk Thru

Viewing Asset Accounting Entries

The Asset Accounting Entry page is used to review accounting entries that have been
created during asset processing, such as additions, transfers, depreciation, and so forth.
Navigation
Asset Management
Accounting Entries
Review Financial
Assets
Business Unit:
US001
Asset ID:
00000000001
Navigation
Detail tab

Look at some of the accounting entries for business unit STUFF.
Navigation: Asset Management > Accounting Entries > Review Financial Assets
Walk Thru

Closing an Accounting Period

Once you have created accounting entries for an accounting period, you should close it.
This ensures that you do not over depreciate for the period. Once a period has been
closed, you will not be able to create additional depreciation-related accounting entries
for it.
Navigation
Asset Management
Accounting Entries
Close Accounting
Period
Add a New Value
Business Unit:
US001
Asset Book Name:
CORP

Close the current asset period for business unit STUFF.
Navigation: Asset Management > Accounting Entries > Close Accounting Period
Walk Thru


Interfaces Online
Entry
AM
Transaction
Tables
.
ProcessDepr Recalculation
Process
AMDPCALC
Load
PS_DEPR_RPT
Table
Process Process
Entries Close
AMAEDIST AMDPCLOS
Populate
DIST_LN
Table
Asset
Allocations
Journal
Generation

Month End Processing Checklist

 Verify Open Transactions:
Asset Management > Calculate Depreciation > Open Transactions > Review
 Edit Open Transaction:
Asset Management > Send/Receive Information > Change/Delete Pending

Transaction
 Run Depreciation Calculation:
Asset Management > Calculate Depreciation > Asset Depreciation >

Calculation
 Load Depreciation Reporting Table
Asset Management > Reports > Load Reporting Tables > Load Depr Reporting
Table
 View Depreciation Summary:
Asset Management >Review Cost/Depr Activity > Asset Depreciation
 Run Depreciation Recalculation (if you have used the Future Depr Years option):
Asset Management > Calculate Depreciation > Asset Depreciation > Calculate
 Create Accounting Entries for open transactions:
Asset Management > Accounting Entries > Create
 Run Depreciation Close process (Remember – you can run this process only once
each period and only for accounting periods that have not been closed):
Asset Management > Accounting Entries > Closing
 View Asset Accounting Entries:
Asset Management > Accounting Entries > Review Financial Assets
 Close the Accounting Period:
Asset Management > Accounting Entries > Close Asset Accounting Period
 Run Journal Generator
General Ledger > Journals > Subsystem Journals > Generate Journals

Key Points
The AMAEDIST program creates balanced accounting entries for all financial asset
transactions not related to depreciation.
The AMDPCLOS program creates balanced accounting entries for depreciation.

Chapter Review
Match the page with the action:
Page Action
1. Accounting Entry Template A. Generates period depreciation
accounting entries for all depreciable
assets in a given accounting period.
2. Accounting Entry Creation B. Ensures you do not over depreciate for

the period.
3. Depreciation Close C. Set up and initiate a request or set of

requests for Account Entry Creation.
4. Asset Accounting Entries D. Review accounting entries that have

been created during asset processing.
5. Close Asset Accounting Period E. Add or modify Accounting Entry

Templates.


C H A P T E R 1 3
INTEGRATION WITH
PEOPLESOFT GENERAL
LEDGER
Overview
The Journal Generator is the program that takes accounting entries from PeopleSoft Asset
Management and formats them into journal entries. These entries are then transferred to
the appropriate ledger in General Ledger. If PeopleSoft General Ledger has not already
been implemented, the general ledger will need to be defined so it can accept journal
entries. You will also need to set up the tables necessary to link PeopleSoft Asset
Management to your general ledger in preparation for generating journal entries. Once
you have defined your general ledger and established the link between Asset
Management and the ledger, you can execute Journal Generator to create journal entries.
Objectives
Define the GL to accept Journal Entries.

Set up table to link Asset Management to General Ledger.
Process Journal Generator.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL INTEGRATION WITH PEOPLESOFT GENERAL LEDGER 13-1
Journal Generator Overview

The diagram below illustrates how each piece of the journal generator setup fits together.
Remember that setting up is typically done once during implementation and then updated
only as needed. There are two main parts to the process:
Part A: Define the General Ledger.
Part B: Define the link between Asset Management and the General Ledger.
2 - Ledger 3 - Detail
Template Ledger
PART A
1 - GL 5 - Detail
4 - Ledger
Business Calendar
Group
Unit
6 - Ledgers for a GL
Business Unit
PART B
1 - Journal
Source 3 - Accounting
Entry
Template
5-
2 - Journal Asset
Generator Management
Template Business
4-
Unit
Accounting
Entry
Definition
13-2 INTEGRATION WITH PEOPLESOFT GENERAL LEDGER PEOPLESOFT PROPRIETARY AND CONFIDENTIAL
Part A: Defining the General Ledger

Part A consists of a six-step process that enables you to define the General Ledger.
Step 1: Establish a GL Business Unit

Use the General Ledger Definition page group to define at least one General Ledger
Business Unit. Keep in mind that you need to define a General Ledger business unit even
if you are not installing PeopleSoft’s General Ledger. You need a General Ledger
Business Unit if you want to create journal entries from a PeopleSoft application to send
to your external general ledger system.
Navigation
Set Up
Financials/Supply
Chain
Business Unit
Related
General Ledger
General Ledger
Definition
Business Unit:
US003
Step 2: Define a Ledger Template

The Ledger Template defines the physical attributes for ledgers. It streamlines ledger
definition. You can define it once and use it for all of your ledgers. Use the Ledger
Template pages to identify the records and fields that PeopleSoft General Ledger uses to
update and report on detail ledgers.
Navigation
General Ledger
Ledgers
Templates
Template:
STANDARD
Step 3: Define a Detail Ledger

Use the Detail Ledger page to link a ledger template to a detail ledger and specify the
balancing options for the journals generated to a detail ledger.
Navigation
General Ledger
Ledgers
Detail Ledgers
Ledger: LOCAL
Step 4: Establishing a Ledger Group

Once you have defined your ledgers, you’ll need to group them together within a ledger
group, and then link the group to a business unit. Some PeopleSoft applications will use
the ledger groups to provide MultiBook functionality. Other PeopleSoft applications will
generate accounting entries in a single base currency for a ledger.
Navigation
General Ledger
Ledgers
Ledger Groups
Group:
RECORDING
Navigation
Chartfield tab
Step 5: Define a Detail Calendar

PeopleSoft Financials enables you to maintain unlimited detail calendars. You can define
calendars to accommodate any combination of accounting periods you want.
Navigation
Set Up Financials/
Supply Chain
Common
Definitions
Calendars/
Schedules
Detail Calendar
Calendar: 01
Year: 2002
Step 6: Tie a GL Business Unit to a Ledger and a Calendar

The Ledgers For a Unit page ties together a GL Business Unit, a Ledger, and a Calendar.
Once you have linked these three items together on this page, you will have all of the
basic general ledger information required to run the Journal Generator. This completes
Part A, Defining the General Ledger.
Navigation
Set Up Financials/
Supply Chain
Business Unit
Related
General Ledger
Ledgers for a Unit
Business Unit:
US003
Part B: Defining the link between Asset Management and General Ledger
In order to link Asset Management to the General Ledger, you must first describe the
content and format of the journal entries.
Step 1: Create the Journal Source

The Journal Source identifies the origin of a journal entry, whether it is coming from
PeopleSoft Asset Management, another feeder system, or online entry in specific areas of
your general ledger. This identifier will appear on the journal header that accompanies a
group of related journal lines. The SHARE SetID is populated with the journal sources
for PeopleSoft applications as well as some commonly used accounting sources.
Navigation
Set Up Financials/
Supply Chain
Common
Definitions
Journals
Source
Source: AM
Step 2: Define a Journal Generator Template

For each of your Asset Management business units, you will need to define Journal
Generator Templates. The Journal Generator Templates tell the system what a journal
entry should look like, including the numbering format and date options to use as well as
the summarization rules to follow.
Later in this process you will link a journal generator template to each Asset Management
transaction type. You can define a different Journal Generator Template for each
transaction type.
Journal Generator Defaults

Use this page to specify descriptive information for your journal header and lines.
Navigation
General Ledger
Journals
Subsystem
Journals
Journal Generator
Template
Template: ADD
Journal Generator Summarization Options

In addition to the defaults set up in a Journal Generator template, the Journal Generator
uses summarization definitions to determine how to summarize accounting entries when
it generates journals. It can summarize accounting entries at the account or ChartField
level. It creates a distinct journal header for each ledger group; multiple ledgers can be in
one journal as long as they belong to the same ledger group.
Navigation
Summarization tab
Step 4: Accounting Entry Definition

The Journal Generator (FSPGJGEN) process creates journals in the general ledger for
any PeopleSoft or non-PeopleSoft application. It uses accounting entry definitions to
identify accounting entry layouts—specifically, it uses the record and field names to
extract data from the Accounting Entry Table for creating the journal header and lines.
Navigation
General Ledger
Journals
Subsystem
Journals
Accounting Entry
Definition
Accounting
Definition Name:
AMDEFN
Step 5: Linking an Asset Management Business Unit to a GL Business Unit

Within PeopleSoft Asset Management, each business unit is tied to a GL business unit on
the Asset Management BU/Book Accounting Entry panel.
Navigation
Set Up Financials/
Supply Chain
Business Unit
Related
Assets
Asset Management
Definition
Business Unit:
STUFF
Processing the Journal Generator

In addition to accepting manually entered journals, PeopleSoft General ledger can receive
process journals from other systems, both non-PeopleSoft systems and PeopleSoft
systems such as financials, HRMS, Distribution, and Manufacturing. Through the
Journal Generator, each of these systems has the capacity to create journal entries for
posting to your general ledger. You can generate journals for multiple general ledger
business units as well as multiple ledgers.
Once you have completed all of the necessary preparation required to process journals,
you can complete the final step – setting up the Journal Generator Request which
contains the set of instructions for executing the Journal Generator.
Use the Journal Generator – Request page to initiate journal generator processing.
Navigation
General Ledger
Journals
Subsystem
Journals
Generate Journals
Run Control ID:
AUTO
Run the Journal Generator to create the journals for STUFF.
Navigation: General Ledger > Journals > Subsystem Journals > Generate Journals.
Group Activity Run Control ID AUTO

Edit De-select the checkbox
Budget Check De-select the checkbox
Accounting Definition Name AMDEFN
Application Business Unit STUFF
From Date Option Begin Date – From Period
To Date Option End Date – To Period
Click .
Choose PSNT and the Server and click .
Journal Inquiries
To verify that Journal Generator did indeed create journal entries, you can view the
header and the line detail on the Journal Status page.
Navigation
General Ledger
Review
Journal/Ledger
Data
Journals
Inquiry: ADHOC
Navigation
Journal ID:
ADD0000020
Key Points
Before you can link your Asset Management Business Unit to your General Ledger
Business Unit, you must:
 Create the Journal Source which identifies the origin of the journal entries;
 Define Journal Generator Templates for each type of asset transaction;
 Define Accounting Entry Templates (discussed in Chapter 3); and
 Set up your Accounting Entry Definition.
The Journal Generator program formats Asset Management accounting entries into
journal entries.
Chapter Review
5.
4.
1.
2.
3.
Clues:
1. Each Asset Management Business Unit must interface to a PeopleSoft _______

______ Business Unit or external source.
2. The Journal Generator ________ tells the system what a journal entry should look
like.
3. The ______ ______ links the ledger template to a ledger.
4. The _______ _________ process creates journals in the general ledger.
5. In order to link Asset Management to the general ledger, you must first describe the
contents and format of the _______ _______.
C H A P T E R 1 4
ASSET MANAGEMENT
INTEGRATION WITH OTHER
APPLICATIONS
Overview
PeopleSoft Asset Management provides several interface options for sending data to, and
receiving data from, the other systems in your business that handle asset related
information.
PeopleSoft Asset Management enables you to integrate information from your purchasing
and accounts payables systems. If your PeopleSoft Financials and Distribution suite
includes PeopleSoft Payables and PeopleSoft Purchasing as well as PeopleSoft Asset
Management, you have real time access to the vendor, voucher, and order data in those
systems.
Objectives
Describe the integration of PeopleSoft Purchasing and Asset Management.

Describe the integration of PeopleSoft Payables and Asset Management.
List the steps involved in running the Payables/Purchasing interface.
Describe the integration of PeopleSoft Projects and Asset Management.
Run the PeopleSoft Asset Management Integration process.
Define asset consolidation and unitization.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ASSET MANAGEMENT INTEGRATION WITH OTHER PEOPLESOFT APPLICATIONS 14-1
Integration Overview
PeopleSoft Asset Management is seamlessly coupled with other PeopleSoft financial,
distribution, and manufacturing applications. To thoroughly use PeopleSoft Asset
Management, it is important to understand the points of integration between Asset
Management and other PeopleSoft applications that you may have purchased.
PeopleSoft Purchasing PeopleSoft Payables

Receiver Interface Push Load Assets
Process Process
(PO_RECVPUSH) (INTFCAPAM)
Asset Management
Pre-Interface Table
(INTFC_PRE_AM)
Preview and correct data
Asset Management
Payables/Purchasing
Interface Process
(AMPS1000)
one
many
Transaction Loader PeopleSoft Projects

Consolidate Tables Asset Management
or (INTFC_FIN, Integration Process
Unitize INTFC_PHY_A) (RUN_PC_AM)
one many Preview and correct data
Transaction Loader
Process
(AMIF1000)
Asset Management
Tables
14-2 ASSET MANAGEMENT INTEGRATION WITH OTHER PEOPLESOFT APPLICATIONS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL
Your instructor will walk you through creating a purchase order for an asset.
Your instructor will walk you through receiving the asset.
After you generate the purchase order in PeopleSoft Purchasing and the asset has been
received, you will run the Receiver Interface Push process to load receiver lines into the
pre-interface table (INTFC_PRE_AM).
Navigation
Purchasing
Shipments
Process Receipts
Run Control ID:
RECB_US001
This process is called automatically when the receipt is saved.
Your instructor will walk you through creating two vouchers.
Integration with Payables

The instuctor will walk you through creating two vouchers. With PeopleSoft Asset
Management you can add assets en masse by using existing accounts payable vouchers.
Navigation
Accounts Payable
Batch Processes
Vouchers
Voucher Posting
Request
Run Control ID:
AUTO
Once the voucher has been posted in Payables, the Load Assets Application Engine
process (INTFAPAM) is run to populate the Asset Management Pre-Interface Loader
table (INTFC_PRE_AM). The Pre-Interface Loader determines the appropriate type of
asset transactions to load into Asset Management’s Loader Tables, based on the voucher
information and comparing it to the receiving information.
Navigation
Accounts Payable
Batch Processes
Interfaces
Load Assets
Request
Run Control ID:
AUTO
Payables/Purchasing Interface
Before you run the Pre-Interface Loader, you will want to preview the data on the Pre-
Interface Pre-AM 1 table. If necessary, correct information in the fields that are available
for data entry or set specific lines to Unapproved in the Load Approval Financial and
Physical A pages.
Navigation
Asset Management
Send/Receive
Information
Preview AP/PO
Information
Pre-Interface ID: 3
and 4
Use the Payables/Purchasing Interface page to run the Pre-Interface Loader. This loads
the data from Purchasing and/or Payables into the Asset Management Loader tables.
Navigation
Asset Management
Send/Receive
Information
Retrieve Info from
AP/PO
Run Control ID:
AUTO
Previewing Data in the Loader Tables

Preview the Loader Tables to see what data will be loaded into the Asset Management
tables when you run the Transaction Loader. If you need to make changes to the data,
you can do it here.
Navigation
Asset Management
Send/Receive
Information
Approve Financial
Information
Review
Interface ID:
100000005
Line: 1 or 2
Although most records come over pre-approved, you may need to approve all pending
load lines before loading them into the Asset Management tables.
Navigation
Asset Management
Send/Receive
Information
ApprovePhysical
Information
Review-A
Interface ID:
100000005
Line: 1 or 2
Consolidating and Unitizing Assets

Use the Unitizing Assets – FROM page to view detailed information for the load line you
select in the search dialog.
Navigation
Asset Management
Send/Receive
Information
Load Transactions
Unitize Assests
Use the Unitizing Assets – TO page to define the individual assets you want this load line
unitized into.
Navigation
TO Assets tab

When you run the Transaction Loader, each pending load line generates a distinct asset in
PeopleSoft Asset Management. If you want to consolidate many load lines into one, or
break one load line into many, you must do it before running the Transaction Loader.
Use the Consolidating Assets – FROM Assets page to consolidate assets.
Navigation
Asset Management
Send/Receive
Information
Load Transactions
Consolidate
Assests
Use the Consolidate Assets – TO page to consolidate and save your new asset as a load
line.
Navigation
TO Asset tab

When you run the Transaction Loader, each pending load line generates a distinct asset in
PeopleSoft Asset Management. If you want to consolidate many load lines into one, or
break one load line into many, you must do it before running the Transaction Loader.
Use the Consolidating Assets – FROM Assets page to consolidate assets.
Navigation
Asset Management
Send/Receive
Information
Load Transactions
Consolidate
Assests
Use the Consolidate Assets – TO page to consolidate and save your new asset as a load
line.
Navigation
TO Asset tab
Transaction Loader
The Transaction Loader reads data staged in the loader tables and populates PeopleSoft
Asset Management tables with it. Use the Transaction Loader whenever the loader tables
have been populated as a result of integration with other applications, conversion from a
previous fixed asset system, or to complete data updates processed by a mass change or
physical inventory.
Navigation
Asset Management
Send/Receive
Information
Load Transactions
LoadTransactions
into AM
Run Control ID:
AUTO
Take a look at your asset.
Navigation
Asset Management
Owned Assets
Basic Add
Navigation
Asset Acquistion
Detail tab
Navigation
Interfaces Info link
Navigation
? Button
Integration with PeopleSoft Projects

Assets that originate in PeopleSoft Projects are usually the outcome of construction
projects. A key component in managing the capitalization of a self-constructed asset is
properly measuring the costs of creating the asset. PeopleSoft Projects can capture both
labor and materials cost and then link those costs with specific assets through a detailed
selection criteria process.
The diagram below shows the PeopleSoft Projects side of the Projects/Asset Management
integration:
Define Asset in Relate Asset Assign Asset to

Projects (PC) to Project Project Resource
AM Interface
Tables Capitalize Project
Transaction
Asset, Run
Loader INTFC_FIN (PC_AM)
INTFC_PHY_A
INTFC_PHY_B
Capitalizing Project Assets

PeopleSoft Projects sends asset information directly to the PeopleSoft Asset Management
Loader tables – INTFC_FIN and INTFC_PHY_A – using an application engine program.
Once the data has been transferred from Projects, you can preview data in the loader
tables, approve the load lines, and run the Transaction Loader to transfer the data into
Asset Management tables.
Navigation
Projects
Assets
Send to Asset
Management
Run Control ID:
PC_AM
Key Points
PeopleSoft Purchasing and Payables sends all asset additions, adjustments, and
retirements to Asset Management using Application engines and and SQR program,
eliminating the need for dual maintenance of receipts/vouchers and their
corresponding data.
The integration between PeopleSoft Projects and Asset Management provides you
with detailed cost control from defining the physical asset to placing it in service and
maintaining it, and finally to retirement of the asset.
Chapter Review
Answer True or False to the following statements. If the answer is False, rewrite the
statement to make it correct.
1. The Receiver Interface Push process is run after an asset is marked as “received” in
PeopleSoft Purchasing.
True False
2. PeopleSoft Asset Management uses the Load Assets application engine process to
move voucher information into the Pre-Interface Tables.
True False
3. The Transaction Loader process moves data from the Pre-Interface Tables into Asset
Management Tables.
True False
4. Consolidating or Unitizing assets must be done before running the Transaction

Loader.
True False
5. PeopleSoft Projects can only track costs for already existing assets.
True False
C H A P T E R 1 5
CAPITAL ACQUISITION
PLANNING
Overview
The capital acquisition planning functionality in PeopleSoft Asset Management will
easily handle your plans when they involve a single asset, but also gracefully
accommodates acquisitions that span several phases and involve many different
components. For more complex acquisitions, our structure enables you to define a master
plan with an unlimited number of subsidiary plans. As you acquire assets, you can
associate them with the capital acquisition plan, and maintain an up-to-date view as your
business makes each expenditure included in the plan.
Objectives
Define a new Capital Acquisition Plan using PeopleSoft Asset Management.

Link assets to an existing Capital Acquisition Plan.
Make adjustments to an existing Capital Acquisition Plan.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL CAPITAL ACQUISITION PLANNING 15-1

Understanding Capital Acquisition Planning

Projecting and tracking capital expenditures of any project require an appropriations tool
that will keep up with acquisitions and handle changing estimates. PeopleSoft Asset
Management provides a straightforward component set for entering a plan, enable you to
link assets to that plan, and update cost and asset summaries so that you can get an
overview at a glance.
15-2 CAPITAL ACQUISITION PLANNING PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

C.A.P. Types
Each capital acquisition sequence you set up is assigned a C.A.P. type. Types provide a
categorization method you can use when you generate reports. Set up Capital
Acquisition Plan Types under the Establish Asset Processing components.
You can have as many Capital Acquisition Plan Types as you need to reflect the range of
categories you want to track.
Navigation
Set Up Financials/
Supply Chain
Product Related
Assets
Management
Profiles
Capital Acquisition
Plan Types
Capital Acquisition
Plan Type: CAP

Defining a New Capital Acquisition Plan

Use the Capital Acquisition Planning – Details page to add a new capital acquisition plan.
Navigation
Asset Management
Capital Acquisition
Planning
Create Plan
Scroll to
the right to
see the rest
As assets are added and linked to the CAP, the subsequent pages – Financial Assets,
of the page
Non-Financial Assets, Capital Lease Payments, and Operation Lease Payments will be
populated as appropriate for the type of asset linked.
The Summary page provides an overview of cost information.
Navigation
Summary tab

Navigation
Financial Assets
tab
Navigation
Non-Financial
Assets tab

Navigation
Capital Lease
Payments tab
Navigation
Operating Lease
Payments tab

Linking Assets to Existing Capital Acquisition Plans

One of the advantages of capital acquisition planning is that it gives you a guide against
which you can chart your capital expenditures to ensure that you stay within your
projected budget. Once you’ve completed a capital acquisition plan, you want to make
sure that the assets you acquire under that plan are associated with it so that you can keep
an eye on the totals as you approach your estimated cost or cost limit.
Each time you add an asset in PeopleSoft Asset Management, you have the option to
assign it a capital acquisition plan and sequence number that links it to an open capital
acquisition plan. Assets cannot be assigned to a C.A.P. sequence unless it has a status of
OPEN.
Navigation
Asset Management
Owned Assets
Basic Add
Business Unit:
US001
Asset ID:
000000000001
In Asset ExpressAdd, the CAP # and sequence are designated on the Cost/Asset
Information tab in the Asset Additional Information group box.
Navigation
Asset Management
Owned Assets
Express Add

Adjusting Capital Acquisition Plans

Once you have established a capital acquisition plan, there are a variety of revisions and
additions you might want to make. All of the information you entered originally can be
modified, and you have the option to change the original information or leave it intact
and tag your changes as adjustments. The Original/Adjustment Switch on the Detail page
reflects your categorization options.
Navigation
Asset Management
Capital Acquisition
Planning
Create Plan
The C.A.P. Summary page separates the original cost estimate and cost limit from
adjustments made to these amounts, so you can see the changing financial picture at a
glance.
Navigation
Summary tab

StuffMart has outgrown the original warehouse. The warehouse will be expanded and a
large administration office area added. Define the new C.A.P.
Activity Navigation: Asset Management > Capital Acquisition Planning > Create Plan
Click .
Business Unit STUFF

Capital Acquisition Plan # STUFFWHS1
Click .
Description Warehouse Expansion

CAP Class Expansion
Sequence 1 Original/Adjustment Switch Original
Description Warehouse Buildout
CAP Type Capital
Operating Unit Calif
Department 61000
Status Open
Est Comp mm+8/dd/year
Estimated Cost 2,250,000.00
% Over Allowed 10
Click to add a new row.
Sequence 2 Original/Adjustment Switch Original

Description Interior Layout–Admin Area
CAP Type Capital
Department 50000
Status Open
Estimated Cost 175,000.00
% Over Allowed 10
Click to add a new row.

Original/Adjustment Switch Original

Description Interior Layout–Warehouse
Activity
CAP Type Capital
Sequence 3 Operating Unit Calif
Department 51000
Status On Hold
Est Comp Mm+10/dd/year
Estimated Cost 100,000.00
% Over Allowed 10
Click .

The warehouse buildout has been completed and it is time to put together the
administration office area as well as outfit the warehouse. Add the following assets to
your Capital Acquisition Plan.
Activity
Business Unit STUFF

Asset ID Next
Click .
Profile ID FURNITURE
Description Cubicle panels
Location US003
Accounting Date mm+1/dd/year
Department 50000
Cost 50,000.00
CAP # STUFFWHS1
Sequence (this is the unlabeled field 2
after CAP #)
Asset Status In Service
Click , , and .

Business Unit STUFF

Asset ID Next
Activity Click .
Profile ID FURNITURE
Description Warehouse Shelving
Location US003
Department 22000
Cost 75000.00
CAP # STUFFWHS1
Sequence (this is the unlabeled field 3
after CAP #)
Click and .
Look at your assets on the Capital Acquisition Plan – Financial Assets page.

You have decided that in addition to expanding the warehouse, you need to add two
additional truck bays to receive deliveries. Make the following adjustment to your
C.A.P.
Activity
Navigation: Asset Management > Capital Acquisition Planning > Create Plan
Business Unit STUFF

Click .
Click to add a new row, for Sequence 4.
Sequence 4 Original/Adjustment Switch Adjustment

Description Warehouse – Truck Bays
CAP Type Capital
Department 62000
Status Open
Estimated Cost 100000
% Over Allowed 10
Click .
Go to the Summary tab to see how your adjustment will be tracked differently than the
original entries to the plan.

Challenger
Add the following lease to your C.A.P.

Activity
Navigation: Asset Management > Leased Assets > Express Add
Business Unit STUFF

Asset ID NEXT
Click .
Definition Page:
Profile ID Leased Eqt

Description Telephone system
CAP # STUFFWHS1
Sequence 2
Trans Date mm/dd/year
Acctg Date mm+1/dd/year
Rate Type AVG
Acceptance Date mm/dd/year
Lease Term/Estimated Life 36
Interest Rate 12.0
MRP 4500.00
Click .
Lease Payment Type Arrears

Lease Type Capital
Click and then go to the Cost page.
Department 50000
Quantity 1
Click .
Go to the Capital Lease Payments tab on the Capital Acquisition Planning page to see the
lease.

Key Points
PeopleSoft Asset Management allows you to link assets to your Capital Acquisition
Plan, as well as update cost and asset information to help you track your Capital
Acquisitions.
As you add assets to your Asset Management system, you can link them to open
C.A.P.s, which allows you to track capital expenditure budgets.

Chapter Review
Fill in the blanks using the word list below.
1. A Capital Acquisition Plan must have a status of ________ before you can link assets
to it.
2. The Capital Acquisition Plan - ______________ page provides an overview of cost

information.
3. Assets that are to be linked to an existing C.A.P. are added using

_________________ or ______________________________.
4. ________________ costs and cost _____________________ are tracked separately

so you can see the changing financial picture of your C.A.P.
Summary
Asset ExpressAdd
Original
Summary
Adjustments
Asset Basic Information

C H A P T E R 1 6
ALLOCATING DEPRECIATION
EXPENSES
Overview
PeopleSoft Asset Management allows you to flexibly allocate depreciation expenses
across multiple departments or ChartField combinations. The allocation may simply be
spread evenly among all departments or selected ChartField combination, or it may be
calculated on a pro rata basis or some factor appropriate to your business.
Objectives
Define Depreciation Allocation.

Set up the Depreciation Allocation Business Process.
Create allocation entries.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ALLOCATING DEPRECIATION EXPENSES 16-1

Depreciation Allocation Overview

In some business environments, depreciation expenses may need to be allocated to
departments or ChartField combinations other than those assigned to an asset’s cost. For
example, a store in a mall may need to allocate depreciation expenses for shared services
assets such as HVAC (Heating, Ventilation, Air Conditioning) across all departments
using the service.
The following steps summarize the allocation process:
Define the allocation basis, which determines how and in what proportion the journal
line amounts will be distributed to various targets.
Specify the sources and destinations for the cost/depreciation to be allocated.
Link assets to a defined allocation basis.
Run the allocation process.
Before you set up the allocation basis, you will need to define transaction groups. Use the
Transaction Groups page to group actions together for allocating depreciation. For
example, depreciation (DPR) and prior period depreciation (PDP) may be treated the
same for allocations so they can be combined into one Transaction Group.
Navigation
Set Up Financials/
Supply Chain
Product Related
Asset Management
Transaction
Groups
Transaction Group:
DEPR
16-2 ALLOCATING DEPRECIATION EXPENSES PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Setting Up the Depreciation Allocation Business Process

Setting up the Depreciation Allocation business process requires you to complete two
pages where you will define the allocation basis and identify the allocation source and
destination.
Use the Enter Allocation Basis – Definition page to define basic information for your
allocation basis.
Navigation
Set Up Financials/
Supply Chain
Product Related
Asset Management
Financials
Allocation Basis
Definition
Definition tab
Use the Enter Allocation Basis – Allocations page to specify the sources and destinations
for the allocation.
Navigation
Allocations tab
Scroll to the right to view the Allocation Units column on this page.

Defining Allocations for Assets

After the allocation basis has been defined and the sources and destinations of the cost
and depreciation have been specified, you can link assets to the defined allocation basis.
Use the Define Allocations for Assets page to associate assets with Allocation Basis IDs.
Navigation
Asset Management
Accounting Entries
Allocate
Depreciation
Expense
Asset Allocation
Allocation ID:
BLDG_ALLOC

Performing the Depreciation Allocation Business Process

Allocation amounts are picked up in Asset Management from the DIST_LN table, which
is populated by accounting entry generation programs (AMAEDIST and AMDPCLOS).
The allocation process must be run after running these programs and before journal
generation.
Use the Asset Allocation process to create allocation entries in the DIST_LN table and
mark the original depreciation entries with a GL Distribution Status “I” (Ignore).
Navigation
Asset Management
Accounting Entries
Allocate
Depreciation
Expense
Process Allocation
Run Control ID:
BLDG_ALLOC

Set up the allocation process for StuffMart. Certain assets will be shared among the
different departments who operate out of the warehouse.
Activity Navigation: Set Up Financials/Supply Chain > Product Related > Asset Management >
Financials > Allocation Basis Definition
Click . SetID will default to SHARE.
Allocation Basis ID SMDEPTALLO

Click .
Description Allocation by Department

Transaction Group DEPR
Allocation Type Evenly
Active Selected
Allocations tab, Allocation Source group box:
Department 15000
Account 681400
In the Allocation Destination group box, enter the following departments in the To
Department field each with Allocation Units of 1. Use the to add additional rows.
12000
13000
14000
15000
Click .

Add the following assets that will be allocated among the different departments.

Activity
Business Unit STUFF
Asset ID Next
Click .
Profile ID Telephone
Description Telephone System
Location US015
Transaction Date mm+1/dd/year
Department 15000
Cost 30000
Click , , and .
Business Unit STUFF

Asset ID Next
Click .
Profile ID Telephone
Description Telephone Memory Board
Location US015
Transaction Date mm+1/dd/year
Department 15000
Cost 10000
Click and .

Define the Allocation for Assets:
Navigation: Asset Management > Accounting Entries > Allocate Depreciation Expense >
Activity Asset Allocation
Click .
Business Unit STUFF

Allocation ID Adminalloc
Click .
Effective Date mm/dd/year

Allocation Basis ID SMDEPTALLO
Click . The page will populate with all of the assets entered for STUFF. You
can delete any that you don’t want to allocate. Click .
Before you can run the Depreciation Business Process, you must run depreciation:
1. Depreciation Calculation (you can look at your open transactions first).
Navigation: Asset Management > Calculate Depreciation >Asset Depreciation >

Calculate
2. Load the Depreciation Reporting Table.
Navigation: Asset Managements > Reports > Load Reporting Tables > Load Depr
Reporting Table
3. Create Accounting Entries.
Navigation: Asset Management > Accounting Entries > Create Accounting Entries
4. Run Depreciation Close for mm+2/dd/year.
Navigation: Asset Management > Accounting Entries > Closing
Look at the Asset Accounting Entries page.
Navigation: Asset Management > Accounting Entries > Review Financial Assets

Run the Depreciation Business Process
Navigation: Asset Management > Accounting Entries > Allocate Depreciation Expense
Activity > Process Allocation
Enter a Run Control ID and click .
Business Unit STUFF

Allocation ID Adminalloc
Fiscal Year Current year
Account Period mm+2/dd/year
Process Frequency Always
Click .
Go back to the DIST_LN Table (Asset Accounting Entries page) to see the change in the
assets.

Key Points
PeopleSoft Asset Management allows you to allocate depreciation expenses across
departments or any ChartField combinations other than those assigned to the asset’s
cost.
Allocation amounts are taken from the DIST_LN table, so AMAEDIST and
AMDPCLOS must be run before running the Allocation Business Process.

Chapter Review
Fill in the blanks using the words below.
1. ________________________ are used to group actions together for allocating

depreciation.
2. Allocation amounts are picked up in Asset Management from the _______________

table.
3. The ______________ process creates allocation entries that will be sent to the
____________________.
4. The allocation process must be run after running ________________ and

________________.
AMAEDIST
DIST_LN
General Ledger
Transaction groups
AMDPCLOS
AMALLOC


C H A P T E R 1 7
MASS CHANGES
Overview
Regular business cycles sometimes require you to make the same change to a large group
of assets. For many of these instances, PeopleSoft Asset Management provides an
Application Engine processes that you request from the Process menu within the
application. However, PeopleSoft continues to provide Mass Change, the PeopleTools
application that previous releases of PeopleSoft Asset Management used for most
processing needs.
Objectives
Define Mass Change within PeopleSoft Asset Management.

Run the Mass Change Process.
Review results from the mass change and make necessary corrections.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL MASS CHANGES 17-1

Mass Change Overview

Processing mass changes with PeopleSoft Asset Management consists of a definition
phase and a processing phase. First, you define the selection criteria and changes to be
made to the selected data, then you run the mass change, either online or in the
background.
Mass Change definitions are built using three levels of building blocks. Mass Change
Types are the building blocks used in defining Mass Change Templates. Mass change
Templates are the building blocks used in defining individual mass changes. PeopleSoft
Asset Management comes with a predefined set of Mass Change Types and Templates
that should satisfy most of your needs. However, you may need to define a few of your
own. Ideally, when creating a Mass Change you should get all of your information from
the Type and Template except for row and column selections.
1. Mass Change
Type
Preview
Process Mass AM
2. Mass Change Loader
Template Change
Tables
Loader
Transaction
3. Mass Change
Definition
AM
Tables
17-2 MASS CHANGES PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Mass Change Definition

Use the Asset Mass Change Definition – Description page to add or update a mass
change definition.
Navigation
Asset Management
Mass Change
Define Criteria
Mass Change
Definition: P13
Description tab
Use the Asset Mass Change – Criteria and Defaults page to specify the criteria for
selecting rows and identifying the columns and values to be changed.
Navigation
Criteria and
Defaults tab


Use the Asset Mass Change – AM Specific Fields page to complete mass change
information that is unique to and required by PeopleSoft Asset Management mass
changes.
Navigation
AM Specific Fields
tab
Use the Asset Mass Change – Generate SQL page to check the SQL text generated by a
mass change definition before you execute it.
Navigation
Generate SQL tab

If
Mass changes based on the following mass change types can only be run through Process
Scheduler using an application SQR: PI Extract; PI Scan Scope; PI1 Asset Table Update;
PI2 Asset Location Changes; PI3 Department Transfers; PI4 Retire Assets Not Found;
PI5 Add Assets Found In PI; PI6 Asset Custodian Changes; and PI7 Inventory History
Insert.
Process Scheduler runs the processes at user-defined intervals.
To execute a mass change in the Background, use the Run Mass Change page.
Asset Management > Mass Change > Run Request
Select a mass change run type. Each run type requires an additional execution parameter:
Run Type Execution Parameter

Execute single mass change. Mass change definition.
Execute mass change group. Mass change group ID.
Download file preparation. Download/upload data file name.
Download table to a file. Download/upload data file name.
Upload file preparation. Download/upload data file name.
Upload file to a table. Download/upload data file name.
Click the Run button to process the request.

Have the students run the mass change using Process Scheduler.
Asset Management > Mass Change > Run Request
Walk Thru Enter a Run Control ID and click Search.
Mass Change Run Type Execute Single Mass

Change (default)
Mass Change Definition Enter the name for your
Click .
Server PSNT
Type Web
Format PDF
Click .

Financial Loads:
The contents of INTFC_FIN appear here, one row at a time, as populated by the mass
change. This is your chance to preview financial data that the Transaction Loader
process uses when populating PeopleSoft Asset Management table and change anything
that isn’t correct.
The transaction date assigned to the mass change is compared with the transaction date of
each asset it is performed on. If the asset transaction date is greater than the mass change
transaction date, the load line is marked as an error.
The Auto Approval Status switch is on if you selected the Auto Approval Status check
box on the AM Specific Fields page.
Physical Loads:
Asset Management > Send/Receive Information > Approve Physical Information
>Physical A
The Physical Load page gives you a look at the INTFC_PHY_A, one row at a time, so
you can perform the same preview and change process as with INTFC_FIN.
Lease Loads:
Asset Management > Send/Receive Information > Approve Lease Information >Review
The Lease Load page gives you a look at the records in the INTFC_LEASE table. You
only use this table and page if your are converting leases from a previous system.

Approving Financial and Physical Information

Financial Information: Asset Management > Send/Receive Information > Approve
Financial Information> Approve
Physical Information: Asset Management > Send/Receive Information >Approve

Physical Information > Approve A (B)
These changes are grouped by transaction load ID and load type. A load type is very
much like a transaction type, but at a greater level of detail. Each transaction type in
PeopleSoft Asset Management can generate several different load types.
Common Load Types:
Load Type Long Name Financial/Physical

AAD Additional Cost Add Financial
ADD Asset Add Financial
ADJ Asset Cost Adjustment Financial
ARA Add Retired Asset Financial/Physical
ASD Asset Deletion Financial/Physical
AUP Asset Information Update Physical
CAP Asset Capitalization Financial
IHI Physical Inventory History Insert Physical
IUI InterUnit Transfer, In Side Financial/Physical
IUO InterUnit Transfer, Out Side Financial
PHY Physical Asset Change Physical
PRT Partial Retirement Financial
RCT Asset Recategorization Financial
REI Asset Reinstatement Financial
RET Asset Retirement Financial
TRF IntraUnit Transfer Financial
You can selectively approve or disapprove each load type by selecting or clearing the
Approve check boxes. Use the scroll bar to move from one screen of changes to the next.

The Transaction Loader page enables you to search for transactions based on system
source, load type, load status, and whether they consist of physical or financial records.
You can use as many or as few of these criteria as you wish.
Asset Management >Send/Receive Information >Load Transactions > Load

Transactions into AM
Find Trans Load ID group box:

Enter the system source that generated the transactions you want to load, and their load
type. Turn on Financial Records or Physical Records, depending on the type you want to
search for.
The Load Status field can contain of the following values:
Load Status Definition
Consolidate Transactions Consolidated
Loaded Transactions Loaded
Errored Transaction Errors
Pending Transactions Not Loaded
Replaced Replaced by Other Interface Records
Unitized Transactions Unitized (will not be loaded)
Click the Search icon to bring up all of the transactions that fit your specifications.
Run Control Parameters

Specify which transactions you would like to load either by System Source or From and
To transaction load ID.
Click the Run button to run this request. Process Scheduler runs the SQR process at user-
defined intervals.
To ensure that all of the entries in INTFC_FIN, INTFC_PHY_A, and INTFC_PHY_B (if
used) have been loaded, review the loader tables and check the load status of each entry.
If any entries have a status Errored, they have been marked as errors. You may need ot
complete them manually through the pages. Check the error message at the bottom of the
Load Preview page to determine what action you should take.
Once you have done this, your changes are complete. All that remains is to run the
depreciation calculation process. Whatever financial changes you made created open
transactions for each of the affected assets. The next step is to run depreciation
processing for these assets.

Populating Asset Tables with Mass Change Data (Transaction Loader)

At this point, you have run the mass change, either online or through Process Scheduler
which translated your mass change definition into SQL and transferred the selected data
into the loader tables.
Use the Transaction Loader page to run the Transaction Loader SQR process, which
reads the loader tables and populates PeopleSoft Asset Management tables with the data.
Navigation
Asset Management
Send/Receive
Information
Load Transactions
Load Transactions
into AM
Run Control ID:
Key Points
PeopleSoft Mass Change enables you to select a particular set of assets from the
database, define the alteration you would like to perform on those assets, and make
those change online or in the background, using scheduled processing.
PeopleSoft Asset Management is delivered with predefined Mass Change Types and
Templates that will meet most of your mass change needs. You also have the ability
to define your own mass change types and templates.

Chapter Review
Fill in the blanks using the words below.
1. PeopleSoft Mass Change enables you to make the same ______________ to a

selected group of ____________.
2. A Mass Change ____________________ uses a _____________________________

to supply most of the information needed to define the mass change.
3. Mass Change can be executed 3 different ways: ____________,

________________________________, or ________________________________.
4. After running the Mass Change, you use ___________________________________

to populate Asset Management _____________ with the data.
Mass Change Template
Online
Change
Assets
Definition
In the Background
Transaction Loader
Tables
Process Scheduler


C H A P T E R 1 8
FINAL ACTIVITY
Overview
In this chapter, you will apply what you have learned to practice all of the steps in the
transaction cycle of PeopleSoft Asset Management.
Objectives
Define the various control tables needed to perform transactions.

Perform the various functions to create open transactions.
Calculate depreciation on open transactions.
Create accounting entries using Accounting Entry Creation and Depreciation Close.
Run the Journal Generator Process.
View your results.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL FINAL ACTIVITY 18-1

Interfaces Online
Entry
AM
Transaction
Tables

Process
AMDPCALC
Load
PS_DEPR_RPT
Table
Process Process
Entries Close
AMAEDIST AMDPCLOS
Populate
DIST_LN
Table
Asset
Allocations
Journal
Generation
18-2 FINAL ACTIVITY PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Now you will put everything you have learned into practice. This activity will take you
through the different processes you will perform as you work in your PeopleSoft Asset
Management system. The chapter numbers have been referenced to assist you. For fields
Activity that require data but the information is not indicated, you may enter what you think is
appropriate. Remember to save your work.
StuffMart is continuing its expansion throughout the country. The company recently
purchased a small chain of express oil change shops and is planning to operate the current
locations as stand alone stores, and build oil change facilities onto existing StuffMart
stores that aren’t near one of the stand-alones.
The oil change shops will be operated as a separate business unit.
Add the following locations to StuffMart:
Pg. 2 -7 SetID SHARE

Location Code OIL1
Description Express Oil Change
Address 1 1375 Pleasanton Street
City Allstown
State CA
Postal 90514
SetID SHARE
Location Code OIL2
Description Express Oil Change
Address 1 2379 Warren Ave
City Allstown
State CA
Postal 90514

Create the new business unit.
Business Unit SMOIL

Activity Description Express Oil Change
Short Description Exp Oil
Default SetID SHARE
Pg. 3 -10 Location STUFF

Default Book CORP
CAP Book CORP
Lease Book CORP
Default tag # from asset ID Yes
Book Name CORP
Book Type Corporate
Book is Required Yes
Currency USD
Rate Type CRRNT
Calendar M1
Child Inherits Parents Life Yes
Create Accounting Entries Yes
GL Unit US003
Ledger Local
Book Name FEDERAL

Book Type TAX
Book is Required Yes
Currency USD
Rate Type CRRNT
Calendar 01
Child Inherits Parents Life Yes
Create Accounting Entries No

Add the following three new accounts, as you will be purchasing new equipment to outfit
the express oil changes that will be built onto existing Stuff-Mart stores. Use the SetID
of SHARE for each new account.
Activity
Account 188800 (Click Add)
Description Auto Service Eqpmt
Short Description ASEqpt
Pg. 2 -11

Description Acc Depreciation
Short Description ADASE

Description Dep Expense-Lifts
Short Description Dep-ASEs
Monetary Account Type Expense

Add the following asset category to be used by your new business unit called SMOIL:
SetID SHARE
Activity Asset Category ASEQP
Description Auto Service Equipment
Status Active
Pg. 3 -22

Set up the following five Accounting Entry Templates for the ASEQP Asset Category
using the SetID of Share.
Activity Transaction Type ADD

Contra Asset 674000
Pg. 3 -25 Depr Expense 763500
Fixed Asset 188800
Trade In 154000
Unrealized Gain/Loss 110000
Transaction Type ADJ

Journal Template ADJ&TRAN
Budget Journal Template ID ADJ&TRAN
Contra Asset 674000
Depr Expense 763500
Fixed Asset 188800
Transaction Type DEPR

Depr Expense 763500

Transaction Type PDP

Depr Expense 763500
Transaction Type RET

Journal Template RET
Budget Journal Template ID RET
Contra Asset 674000
Proceeds 430600
Depr Expense 763500
Fixed Asset 188800
Gain 430600
Loss 316000
Mortgage – Others 212000
Mortgage – Comp 212000
Recognized Gain 430600
Removal Contra 430600
Trade In 154000
Unrealized Gain 430600
Unrealized Loss 316000

Add the following asset profiles:
SetID SHARE
Activity Asset Profile ID LIFT
Profile Description Auto Lift
Pg. 3 -28 Asset Description Auto Lift
Book Name CORP
Effective date mm/dd/year
Category ASEQP
Useful Life 120
Book Name FEDERAL
Category ASEQP
DB Pct 200
Property Code 1245
Recovery
Recovery Life 10

Asset Profile, continued . . .
Profile #2
Activity
SetID SHARE
Asset Profile ID Repair Eqp
Profile Description Auto Repair Equipment
Asset Description Auto Repair Equipment
Book Name CORP
Effective date mm/dd/year
Category ASEQP
Convention/Retirement Convention Following Month
Useful Life 60
Book Name FEDERAL
Category ASEQP
DB Pct 200
Property Code 1245
Recovery
Recovery Life 5

Activity
Add the following asset classes:
Asset Class 1 SetID SHARE

Asset Class DgstEqp
Pg. 3 -28 Effective Date 01/01/2000

Description Auto Diagnostic Equipment
Asset Class 2 SetID SHARE

Asset Class Rpr Eqpmt

Description Auto Repair Equipment

Activity
Add the following assets using ExpressAdd:
Asset 1 Business Unit SMOIL

Asset ID Next
Pg. 4 -6
Profile ID LIFT
Description Car Lift
Location OIL1
Department 65000
Category AESQP
Cost 10000

Asset ID Next
Profile ID LIFT
Description Truck Lift
Location OIL1
Department 65000
Category AESQP
Cost 12000

Business Unit SMOIL

Asset ID Next
Activity
Asset 3
Profile ID Repair Eqp
Description Air Compressor
Location OIL1
Department 65000
Category ASEQP
Cost 5000
Parent/Child Parent
Asset 4 Profile ID Repair Eqp
Description Air Wrench
Location OIL1
Transaction Date Mm/dd/year
Accounting Date Mm/dd/year
Department 65000
Cost 1500
Parent/Child Child (Parent is Air
Compressor)

Asset ID Next
Profile ID Repair Eqp

Description Diagnostic Computer
Location OIL1
Transaction Date Mm/dd/year
Accounting Date Mm/dd/year
Department 65000
Cost 6500

Add the following asset using Asset Basic Information:
Business Unit SMOIL

Activity Asset ID NEXT
Short Description Register
Taggable Yes
Acquisition Date mm/dd/year
Pg. 5-2

Quantity 12
Amount 24000
Department 22000
Category OFFCE
Currency USD
Capitalize To be Capitalized
Profile ID Office EQT

Perform the following Asset Updates:
Add an acquisition detail line to the Diagnostic Computer.

Activity
Asset Description Diagnostic Computer
Pg. 5 -12
Description Connection Cables

Quantity 1
Amount 300
Department 65000
Category ASEQP
Currency USD
Capitalize Never Capitalize
Profile ID Repair Eqpmt
Pg. 8 -2 Transfer the cash register you just added to department 65000.
Pg. 9 -3 Retire the Truck Lift as a Trade-In and add the Lift purchased to replace it (info below).
Use $3,000 for the proceeds.
Profile ID LIFT
Description Heavy Duty Truck Lift
Location OIL1
Department 65000
Cost 15000

It is time to process your Open Transactions.
1. Run the Depreciation Calculation Process on your Open Transactions, and load the
Activity
Depreciation Reporting Table (p9-11).
2. Create your accounting entries for SMOIL.
Run the Accounting Entry Creation Process (p10-3).
Run the Depreciation close Process (p10-5).
Run the Journal Generator Process to generate journals for SMOIL for the
current and next month (p11-14).
3. View your result:
Check your journals on the general ledger side (p11-16).
Check your accounting entries on your assets to see that the journal numbers
have been recorded (p10-7).

A P P E N D I X A
ANSWERS TO REVIEW
QUESTIONS
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL ANSWERS TO REVIEW QUESTIONS A-1

Chapter 1
S U N C O D J O U R N A L G E N E R A T O R P
C D H M F J L S S M H D T J L O S F Y N K F B
D R J H J T B E S R J Y K G B I D G E J L R D
D C A P I T A L A C Q U I S I T I O N P L A N
G D S H H S G I C K J K D F F A F E F B N U R
H I S E S M V F C E O G R E T I R E M E N T S
W N E K T T G O O T I J D B D C N R F S L I H
N T T E N E J R U J N R G N N E R J D F J R D
L E M K E S K P N R T A B L E R E P O R T S R
J G A R M S B J T E V Y D A D P R M H H K E E
E R N H T A M D I R E W K F B E U N D N D G G
G A A R S D S N N S N Y U D L D B J G R D Y D
S T G N U L D S G H T R A N S A C T I O N S E
S I E K J I J D E X U B K V K D S N F F Z I L
E O M R D H R T N T R D D B T G E K D H M R L
I N E F A C H Y T H E J L O C A T I O N Y H A
R U N S H T K Y R F P X S F H A D G B O R D R
O T T G B N G Y I M R N P G D H L U J R B G E
G J R L G E H R E Z O D Y R G R E E D H K N N
E D G H E R N D S B C N H T E S Y K N R T J E
T K N H G A M T G S E E D J D S D R J D H R G
A T M F M P S F J S S W X T H D S D H F A U R
C H A R T F I E L D S G N H T H H A S R R R G
B U S I N E S S U N I T W M E T G T D F H D D
U P H Y S I C A L I N V E N T O R Y T D E U G
R Y A S M G D R N D G J T A S N L J H H S H E
ASSET MANAGEMENT BUSINESS UNIT
CAPTITAL ACQUISITION PLAN REPORTS
ACCOUNTING ENTRIES PHYSICAL INVENTORY
DEPRECIATION CHARTFIELDS
BOOKS TRANSACTIONS
ASSET EXPRESS ADD LOCATION
JOURNAL GENERATOR CATEGORIES
PARENT CHILD ASSET PROFILES
LEASE CALENDAR
GENERAL LEDGER RETIREMENTS
JOINT VENTURE PROCESSING ADJUSTMENTS
TABLE INTEGRATION
A-2 ANSWERS TO REVIEW QUESTIONS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Chapter 2
The Installation Options Report provides a listing of the parameters defined for your
PeopleSoft installation.
The default business unit and SetID for a user are specified on the User Preferences page.
The individual fields in your chart of accounts are ChartFields.
The Account ChartField is required.

Chapter 3
1. Depreciation conventions:
A. are entered in Asset Categories.
B. are entered in Asset Profiles.
C. are entered in Asset Classes.
D. are part of what determines when depreciation begins.
2. Asset Categories are:
A. required before assets can be added.
B. effective dated.
C. only used for tangible assets.
D. either depreciable or non-depreciable.
E. used for both leased and owned assets.
3. The Asset Profile – Definition page is used to identify the criteria used in depreciation
calculations.
A. True
B. False
4. Asset Classes should be used:
A. when your assets don’t know anything.
B. when your employees don’t know what assets are.
C. when you need to refine categories into smaller groups.

Chapter 6
Term Definition
Asset Table Stores physical information about an asset.
Book Table Stores Depreciation rules about an asset.
Cost Table Store Financial information about an asset.
Depreciation Table Stores the results of Depreciation

Calculation.
Asset ExpressAdd A quick and efficient way to enter an asset

using financial information.
Asset Basic Information The components used when you enter an

asset using physical information or to
update information on an asset already
entered.
Asset Profile Used with Asset EspressAdd to default

book and depreciation information.

Chapter 7
1. The Lease ExpressAdd page is used to enter both capital and operating leases.
2. The Payment Schedule page within the Lease Express Add component is used to
view the payment schedule created when the Calculate button is clicked.
3. Step leases have Variable payment amounts and timing of payments over the life of
the lease.
4. The Verify button is used to confirm if a lease is a capital lease.
5. Leased Asset information is updated on the Asset Leases page.
6. For an operating lease, the lease expense schedule allocates Non-Monthly payments
into Monthly amounts.
7. For a capital lease, the lease expense schedule allocates non-monthly Interest
Expense into monthly amounts.
8. The Lease Expiration Report is sorted by Capital or Operating leases.
9. The Lease Footnote Disclosure reports list all outstanding Lease Commitments for
five years.

Chapter 8
1. The Asset Cost History components can be used to view cost history for both
capitalized and non-capitalized assets.
A. True
B. False
2. The action(s) that can be performed using the Asset Cost Adjust/Transfer page is/are
A. Adjustment
B. Recategorization
C. Transfer (intra-unit)
D. Single Asset InterUnit Transfer
3. InterUnit transfers can be done
A. Fully from one business unit to another business unit
B. Fully from one business unit to many business unit
C. Partially
D. Never

Chapter 9
1. The Retire Assets page is used for both retiring and reinstating assets.
True False
2. The Retire Assets by Chartfield page is used to fully retire shared assets.
True False
The Retire Assets by Chartfield page is used to partially retire shared assets.
3. After retiring an asset by Trade-In or Like-Kind Exchange, the new asset must be
entered using Asset Basic Information.
True False
After retiring an asset by Trade-In or Like-Kind Exchange, the new asset must
be entered using Asset ExpressAdd.
4. Reinstatement of non-financial assets involves changing the asset status to In Service

and restarting depreciation.
True False
Reinstatement of non-financial assets involves changing the asset status to In

Service and in the case of operating leases, restarting any future lease payments.

Chapter 10
1. Adjustments to parent–child assets are made to each individual component.
True False
2. Parent–Child assets have to be transferred together.
True False
3. Child assets can be retired without retiring the Parent asset.
True False

Chapter 11
1. Which depreciation attributes are required?
A. Depreciation Method
B. Prorate Convention
C. Depreciable Basis
D. Estimated Useful Life
E. Placed-in-Service Date
2. Which types of financial asset transactions that are pending depreciation can be
modified?
A. Adjustments
B. Adds
C. Retirements
D. Transfers
E. Parent/Child transaction
3. Which page is used to run depreciation?
A. Asset Depreciation
B. Depreciation Calculation
C. Open Transactions
D. What If Depreciation
4. Which of the following can be used as selection criteria for running What If
Depreciation? Are any of the ones you select required?
A. Profile ID
B. Asset ID range
C. Business Unit – required
D. In Service Date range
E. Method

Chapter 12
Page Action
1. Accounting Entry Template E. Add or modify Accounting Entry

Templates.
2. Accounting Entry Creation C. Set up and initiate a request or set of

requests for Account Entry Creation.
3. Depreciation Close A. Generates period depreciation

accounting entries for all depreciable
assets in a given accounting period.
4. Asset Accounting Entries D. Review accounting entries that have

been created during asset processing.
5. Close Asset Accounting Period B. Ensures you do not over depreciate for
the period.

Chapter 13
1. Each Asset Management Business Unit must interface to a PeopleSoft General
Ledger Business Unit or external source.
2. The Journal Generator Template tells the system what a journal entry should look
like.
3. The Detail Ledger links the ledger template to a ledger.
4. The Journal Generator process creates journals in the general ledger.
5. In order to link Asset Management to the general ledger, you must first describe the
contents and format of the Journal Entries.

Chapter 14
1. The Receiver Interface Push process is run after an asset is marked as “received” in
PeopleSoft Purchasing.
True False
2. PeopleSoft Asset Management uses the Load Assets application engine process to
move voucher information into the Pre-Interface Tables.
True False
The Load Assets process is run from PeopleSoft Payables.
3. The Transaction Loader process moves data from the Pre-Interface Tables into Asset
Management Tables.
True False
The Transaction Loader process moves data from the Loader Tables into Asset
Management Tables.
4. Consolidating or Unitizing assets must be done before running the Transaction

Loader.
True False
5. PeopleSoft Projects can only track costs for already existing assets.
True False
Projects can track the costs of assets that are being constructed as well as
existing assets assigned to a project.

Chapter 15
1. A Capital Acquisition Plan must have a status of Open before you can link assets to
it.
2. The Capital Acquisition Plan - Summary page provides an overview of cost

information.
3. Assets that are to be linked to an existing C.A.P. are added using Asset ExpressAdd
or Asset Basic Information.
4. Original costs and cost adjustments are tracked separately so you can see the
changing financial picture of your C.A.P.

Chapter 16
1. Transaction groups are used to group actions together for allocating depreciation.
2. Allocation amounts are picked up in Asset Management from the DIST_LN table.
3. The AMALLOC process creates allocation entries that will be sent to the general
ledger.
4. The allocation process must be run after running AMAEDIST and AMDPCLOS.

Chapter 17
1. PeopleSoft Mass Change enables you to make the same change to a selected group
of assets.
2. A Mass Change definition uses a mass change template to supply most of the
information needed to define the mass change.
3. Mass Change can be executed 3 different ways: online, Process Scheduler, or in the
background.
4. After running the Mass Change, you use Transaction Loader to populate Asset
Management tables with the data.

A P P E N D I X B
USER DEFINED DEPRECIATION

AND VARIABLES
Overview
PeopleSoft Asset Management enables you to create and use your own depreciation
method. Commonly used depreciation variables are delivered to help you construct your
depreciation formula. These delivered variables are listed in Appendix E.
Objectives
Define a depreciation formula.

Generate a user-defined method SQC program.
Assign your user-defined depreciation method to assets.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL USER DEFINED DEPRECIATION B-1

Overview of User Defined Depreciation

To create and use User Defined Depreciation methods, follow these steps:
1. Review the variables available for use in your depreciation formula using the User
Defined Variable page.
2. Define, review, and save the formula you want to use for depreciation using the User
Defined Method pages.
3. Generate a User Defined method SQC program.
Use the User Defined Variable page to create a new variable or select an existing variable
for your depreciation method.
Navigation
Set Up Financials/
Supply Chain
Product Related
Asset Management
Depreciation
User Defined
Variables
B-2 USER DEFINED DEPRECIATION PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Entering a User Defined Depreciation Method

Once you have designed the depreciation formula, you need to enter it into PeopleSoft
Asset Management. The User Defined Method component consists of three pages on
which you define the custom depreciation formula, see a summary page of the formula
you entered, and add comments about the formula for reference as appropriate.
User Defined Method – Definition page:
Navigation
Set Up Financials/
Supply Chain
Product Related
Asset Management
Depreciation
User Defined
Methods
Definition tab
Using PeopleSoft Asset Management, you can create and/or statements, if-then-else
statements, and multiple if-then-else statements. You cannot use nested if statements.

Entering a User Defined Depreciation Method

Use the User Defined Method – summary page to see a visual representation of the
complete depreciation formula you entered.
Navigation
Summary tab
Use the User Defined Method – Comment page to enter any additional comments or
explanations of this depreciation method.
Navigation
Comment tab

Generating a User Defined Depreciation SQC Program

Once you have created a new user-defined depreciation method, you must regenerate the
AMUDDEPR.SQC program that is called by the main depreciation calculation program
AMDPCALC during the depreciation calculation process.
Navigation
Set Up Financials/
Supply Chain
Product Related
Asset Management
Depreciation
Generate User
Defined Methods
The program will automatically process all user-defined depreciation Method IDs you
created for that SetID.

Delivered User Defined Variables

Variable Program Variable Assign to
Calculation
Result?
ALLOC_LIFE #ALLOC_LIFE N
ALLOC_TOTAL #ALLOC_TOTAL N
ASSET_BASIS #ASSET_BASIS N
ASSET_COST #ASSET_COST N
ASSET_COST_PER_CHARTFIELD #LINE_COST N
ASSET_LIFE #ASSET_LIFE N
BEGIN_DEPR_PERIOD #BEGIN_DEPR_PD N
BEGIN_DEPR_YEAR #BEGIN_DEPR_YR N
CURRENT_YEAR #SELECT_FY N
DB_PERCENT #DB_PERCENT N
DEPR #DEPR Y
DEPR_LOW_LIMIT #DEPR_LOW_LIMIT N
DEPR_PERCENT #FLAT_PERCENT N
LIFE_IN_YEARS #LIFE_IN_YEARS N
LIFE_REMAINING #LIFE_REMAINING N
LINE_COST_FRACTION #LINE_COST_FRACT N
ION
LTD_DEPR #LTD_DEPR N
NO_OF_PERIODS_IN_YEAR #NUMBER_OF_PERI N
ODS
NO_OF_PERIODS_TO_DEPR #ALLOC N
RESULT_A #RESULT_A Y
RESULT_B #RESULT_B Y

Variable Program Variable Assign to

Calculation
Result?
RESULT_C #RESULT_C Y
RESULT_D #RESULT_D Y
RESULT_E #RESULT_E Y
RESULT_F #RESULT_F Y
RESULT_G #RESULT_G Y
RESULT_H #RESULT_H Y
RESULT_I #RESULT_I Y
RESULT_J #RESULT_J Y
RESULT_K #RESULT_K Y
RESULT_L #RESULT_L Y
RESULT_M #RESULT_M Y
RESULT_N #RESULT_N Y
SALVAGE_VALUE #SALVAGE_VALUE N
TOTAL_PERIODS_DEPR #PERIOD_COUNT_ACCUM N
UDX1 #UDX1 Y
UDX2 #UDX2 Y
UDX3 #UDX3 Y
UDX4 #UDX4 Y
UDX5 #UDX5 Y
UDX6 #UDX6 Y


A P P E N D I X C
TRACKING REPAIRS AND

SERVICE
Overview
From time to time, all of your assets will need some degree of maintenance, whether it’s
a tune-up for company vehicles or a fresh coat of paint for a building. Scheduling and
tracking this type of maintenance gives you a better grasp of asset costs and revenues.
In PeopleSoft Asset Management, you will find all of the capabilities required to manage
the repair and service of your assets effectively. You can track the details of individual
maintenance events by date and time, the person responsible for the maintenance, the
vendor who issued the maintenance contract or warranty, and the cost. You will also be
able to view the maintenance history of selected assets, enabling you to identify high
maintenance or defective assets.
Objectives
Track maintenance on an asset using PeopleSoft Asset Management.

Use the Asset Service/Repair functionality to track the cost of maintaining individual
assets.
Track asset warranties using PeopleSoft Asset Management.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL TRACKING REPAIRS AND SERVICE C-1

Defining Maintenance Types

Maintenance Type identifies the required maintenance and procedures that should be
followed for a given asset. For example, for a car you might establish a Tune Up
maintenance code that specifies routine maintenance for an automobile.
Use the Maintenance Types page in the Establish Asset Processing component to define
your set of Maintenance Types.
Navigation
Set Up Financials/
Supply Chain
Product Related
Asset Management
Maintenance Types
C-2 TRACKING REPAIRS AND SERVICE PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Add the following Maintenance Type to the system.
Activity Maintenance Types
Click .
Maintenance Type MiscRepair

Click .
Effective Date 01012000

Status Active
Description Miscellaneous Repair
Click .

Tracking Maintenance Details

Whenever an asset requires maintenance, you will want to track exactly when the
maintenance takes place, how long it will take, and how it will affect cost and
performance. Yearly tune-ups may require that a particular automobile be unavailable
for part of a day. Damaged machinery may result in large expense due to unavailable
equipment as well as replacement and repair costs.
Keeping detailed records of maintenance events will help you effectively manage the
physical aspects of your assets. You can compare detailed repair estimates to actual cost,
or whether a warranty or maintenance contract on the asset can lower the costs you may
incur.
The Asset Maintenance Details pages enable you to track the status of an asset
throughout the course of maintenance or repair.
Navigation
Asset Management
Service and Repair
Track Service and
Repairs
Event tab
The Maintenance Description page is used to identify the type of maintenance, the person
responsible for the maintenance, and the status of a specific maintenance event.
Maintenance
Description link

Tracking Financial Information

In addition to tracking physical information about asset maintenance, you will want
detailed financial information as well. Use the Asset Repair/Service – Statistics page to
enter:
How long an asset will be unavailable for use.

Hours required to service or repair the asset.
Costs for labor and materials.
Any other expenses you may incur, such as rental of necessary replacement
equipment.
This type of detail enables you to assess asset maintenance and repair costs. For instance,
as equipment grows older, it may cost more to repair and service, especially of the parts
are obsolete, or out of stock. The Asset Service/Repair – Statistics page helps you to see
the financial picture more clearly and may be instrumental in helping you to decide when
to retire or replace an asset.
Statistics tab

Tracking Financial Information

Use the Asset Service/Repair Details – Payment page to enter information about a parts
or services vendor. You can add any number of payment records.
Payment tab
Use the Asset Service/Repair Details – Comments page to enter problems encountered or
recommendations for repair and service. You can maintain separate comments for each
service/repair event or you can keep a running commentary covering all events.
Comments tab

Enter the following maintenance event:
Navigation: Asset Management > Service and Repair > Track Service and Repairs
Activity
Business Unit US001
Click .
Select Asset EX_000000001, the Chevrolet Tahoe.
Click to add a new row. The date/time field will default to the current day and time.
Click the hyperlink.
Type MiscRepair
Status Scheduled
Responsibility Your name
Pickup Date mm/dd+1/year
Click .
Go to the Statistics tab and click to get to the row you just entered.
Down Hours Estimated 8

Labor Hours Estimated 4
Labor Cost Estimated 200
Material Cost Estimated 300
Go to the Payment tab.
Fixed Under Warranty select
Click .

Maintenance Summaries
The Asset Service/Repair inquiry pages show you each asset’s maintenance history. You
can view the maintenance history by type of maintenance performed or by the date the
maintenance was performed.
This information can help you in several ways. When you view Asset Service/Repair
Summary by Type, you can determine if any asset, or group of assets, requires a
particular type of maintenance too often. For example, a vehicle that requires several
quarts of oil more often than every 1,000 miles may have more severe underlying
problems. Similarly, a piece of equipment that requires repeated repair or replacement of
a particular part may be defective and should be replaced.
Navigation
Asset Management
Service and Repair
Review
Maintenance
History
Maintain History by
Type tab
Navigation
Maintain History by
Date tab

Asset Warranties
Warranties lower the cost of repair and maintenance of your assets. With PeopleSoft
Asset Management, you can keep track of any warranties you have, which assets they
cover, the period of coverage, and the cost of the warranty. Manufacturers often warrant
an asset, or part of an asset, using specific terms and indicating specific conditions. This
information needs to be easily accessible to all employees in your organization who
might be responsible for the physical aspects of asset management.
Navigation
Asset Management
Service and Repair
Asset Warranties

Add the following warranty:
Navigation: Asset Management > Service and Repair > Asset Warranties
Activity
Business Unit US001
Click .
Select Asset EX_000000011, the first Toshiba Tecra 8100.

Status Active
Warranty Number CMP00011
Warranty End Date mm/dd/year+1
Click .

Maintenance Contracts
When you own assets that require expensive maintenance, you will probably have
maintenance contracts with providers covering service and repair. While maintenance
contracts do not necessarily have a one-to-one relationship with assets that require
maintenance, you will want to keep track of those contracts, the assets they cover and the
extent of coverage provided.
Use the Maintenance Contracts pages to track such contracts and to determine repair and
servicing costs, the time period covered in the contract, and the exact coverage specified
by the contract.
Navigation
Asset Management
Service and Repair
Maintenance
Contracts Terms
Detail tab
Coverage tab

Warranty/Contract Reports
PeopleSoft Asset Management provides two reports to help you keep track of warranty
details and when warranties and maintenance contracts expire.
The Asset Warranties report lists all of the warranties that are in place for a specified
business unit as of a date that you select.
Navigation
Asset Management
Reports
Asset Maintenance
Warranties Report
Navigation
Run button
Use the Warranty/Contract Expirations page to generate a report that lists warranty and/or
contract expirations within a specified range of dates for a specific business unit.

A P P E N D I X D
PHYSICAL INVENTORY
Overview
PeopleSoft Asset Management provides a physical inventory system that enables you to
extract asset data from the PeopleSoft Asset Management database into a sequential file
and load it into your bar code scanning device. You can also extract data from a third-
party asset discovery tool, such as Tangram’s Asset Insight. Discovery tools belong to a
class of software that helps companies replace bar coding for laptops, computers, and
other information technology equipment. These discovery tools poll the assets over a
network and update a central database.
Objectives
Define Extract and Scan Scope data sets.

Process Physical Inventory using PeopleSoft Asset Management.
Review results from Physical Inventory.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL PHYSICAL INVENTORY D-1

Overview of Physical Inventory
Terminology:
Extract Data extracted from PeopleSoft Asset Management before you
perform the PI scan. This should include all assets that may
undergo the PI scan.
Extract Scope A set of assets that encompass all those that might be scanned
during the Physical Inventory process. This is a broader set of
assets than that defined in a scan scope.
PI Scan Scanning the assets in your organization with a bar code

scanning device.
PI Scan Data The data collected by your bar code scanning device during the
Physical Inventory process.
Scan Scope A set of assets defined by location and/or by department. This

should include all assets that are defined in PeopleSoft Asset
Management as being located in the area and/or department to be
scanned.
Results The difference between a scan scope and the PI scan data. This
includes three types of assets:
Inventoried: Assets you expected to scan and did scan.

Defined in a scan scope and collected in the PI scan data.
Overs: Assets you did not expect to scan, but did scan.
Collected in the PI scan data but not defined in a scan scope.
Unders: Assets you expected to scan, but did not scan.

Defined in a scan scope but not collected in the PI scan data.
Generate Transactions Use the PI results to create transactions that will reconcile the
data in PeopleSoft Asset Management to your Physical Inventory
scan data.
D-2 PHYSICAL INVENTORY PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

AUGUS T 2002 ASSET MANAGEMENT
Extract and Scan Scope

Physical inventory matching and reconciliations are based on two separate sets of asset
data that you define. Each of these sets is based on location, department, or both. The
first set is the data you originally extract from PeopleSoft Asset Management and load
into your scanning device. This set – the extract – should include all possible locations
for the assets to be inventoried. This enables your bar code scanner to find PeopleSoft
Asset Management data on most of the assets it scans.
The second set of asset data defines the scan scope of the actual physical inventory – that
is, where the inventory actually takes place. For example, suppose you are going to
perform an inventory of the second floor of a five-floor building. Because the assets may
have moved since the last inventory, your extract should probably include all assets on
the first, second, and third floors.
Scan
Extract
Scope
The scan scope is compared against the scanned data when PeopleSoft Asset
Management generates physical inventory results. Any assets included in the scan scope
but not in the scanned data generate unders, which lead to retirements when you generate
transactions. Any assets included in the scanned data but not in the scan scope generate
overs, which lead to physical adds when you generate transactions. Other differences in
the data create transfers and changes in the asset’s non-financial information. These are
assigned the status inventoried.

Defining Extract and Scan Scope

Your first task is to define the data to extract from PeopleSoft Asset Management. The
extract should include all assets that might be scanned during the inventory. The scan
scope should include the area of the actual scan.
Yo u m ust de fi ne a s ca n sc ope. An ex tra ct def in it ion is ne ce ss ary o n ly if y ou w ant

your s can ni ng dev ic e t o d i spl ay as se t d ata fro m your P eop le So ft A ss et Man age ment
data ba se as yo u s ca n e ac h a sse t.
Navigation
Asset Management
Mass Change
Define Criteria
Mass Change
Defintion: P12001-
SCAN-SCOPE
Navigation
Asset Management
Mass Change
Define Criteria
Mass Change
Defintion: P12001-
US001-EXTR

Physical Inventory Control

Before you extract asset data, you must establish a Physical Inventory Control ID within
PeopleSoft Asset Management. You use the Physical Inventory Control pages to define
each physical inventory occurrence.
Navigation
Asset Management
Physical Inventory
Define Inventory
Occurance
Physical Inventory
ID: PI2000
Use the Physical Inventory Control – Transaction Defaults page to specify the defaults
for any transactions and asset retirements that are generated as a result of this physical
inventory.
Navigation
Transaction
Defaults tab

Physical Inventory Scheduling

If you have several people performing physical inventories in different locations at
different times, you may need to keep track of who is doing what and when. Use the
Physical Inventory Scheduling page to keep everyone informed about physical inventory
statuses.
Navigation
Asset Management
Physical Inventory
Create Schedules
Schedule ID:
US001
Scheduling information is not used in any physical inventory processing. It is

informational only.

Processing Physical Inventory

After you define your extract, scan scope, PI control ID, and physical inventory schedule,
you are ready to extract data from PeopleSoft Asset Management tables. When the
extract is complete, you can use the extracted data in subsequent steps of the Physical
Inventory process.
Use the Physical Inventory Process Request page to execute each step of the Physical
Inventory process. You will need to add a new run control ID for each physical
inventory control ID and use the same run control ID for subsequent steps within the
same PI ID.
Navigation
Asset Management
Physical Inventory
Load/Match/Recon
cile PI Info
Run Control ID:
AE1
Use the Extract Data page to view the extract, one asset at a time.
Navigation
Asset Management
Physical Inventory
Review Extracted
Data
Run Control ID:
AE1

Processing Physical Inventory

Navigation
Asset Management
Physical Inventory
Load/Match/Recon
cile PI Info
Run Control ID:
AE1
Use the Extract Data page to view the extract, one asset at a time.
Navigation
Asset Management
Physical Inventory
Review Extracted
Data
Run Control ID:
AE1

Reviewing Physical Inventory Results
Duplicate Tags
It is very common for an asset to be scanned multiple times during physical inventory,
thus creating more than one entry with the same tag. But in order for PeopleSoft Asset
Management to perform inventory reconciliation, each tag must be unique. Therefore, it
is extremely important that you identify and resolve any duplicate entries. If any
duplicate entries exist when results are generated, these entries are marked as errors and
are not processed any further.
Use the Duplicate Tags page to conduct searches for finding and correcting physical
inventory data.
Navigation
Asset Management
Physical Inventory
Verify Duplicate
Tags

Reviewing Matching Results

After you have performed matching between your physical inventory scan scope and
scanned data, review the results before proceeding further with your physical inventory
process. Results include all assets.
Use the Results page to view the results of the matching process.
Navigation
Asset Management
Physical Inventory
Review Matching
Results

Viewing Physical Inventory History

Use the Physical Inventory History page to view a history of all the instances that an asset
has been inventoried.
Navigation
Asset Management
Physical Inventory
Review Inventory
History
Business Unit:
US001
Asset ID:
00000000000004

Loading Transactions into Asset Management Tables

After you have created, reviewed, and approved your reconciliation transactions, you
load them by using the Interface Asset Information pages and the Transaction Loader.
Navigation
Asset Management
Send/Receive
Information
Load Transactions
Load Transactions
into AM
Run Control ID:
adhoc

Physical Inventory Hardware and Software Requirements

In order to use the full range of the Physical inventory functionality, you need additional
hardware and software beyond the standard PeopleSoft setup.
Hardware Portable bar code reader A hand-held unit used to collect asset data.
Bar code scanning wand The device used to physically scan the bar codes. This is
usually purchased along with the bar code reader.
Thermal transfer label printer If you have a relatively large number of assets (more
than 10,000), it is a good idea to purchase your own
label printer.
PeopleSoft Asset Management Physical Inventory has the flexibility to integrate with any
bar coding hardware, and it has been fully integrated and tested using the DOS operating
system. Date Collections Systems, (http://www.datacollect.com) can suggest integrated
solutions that work with the PeopleSoft Asset Management Physical Inventory feature.
Software If you are printing your own labels, you will need to purchase a Windows-based label
printing software package.
To view PeopleSoft Asset Management data on your scanning device while you scan
assets, you need to develop an application for your scanner or use the program that
PeopleSoft Asset Management provides: PI.BAS and PI.EXE. This application
resides in the FDM800\PI directory.
To transfer files to and from your computer and your bar code scanner, you can use
any communications application that can transfer information from a computer to a
scanning device.
If you want to replace bar coding, you can use an asset discovery tool such as
Tangram’s Asset Insight (http://www.tesi.com). PeopleBooks provides a complete
list of the executable files that come with Asset Insight.

Define a Physical Inventory for StuffMart.
Navigation: Asset Management > Physical Inventory >Define Inventory Occurrence

Activity
Click .
Physical Inventory ID SMPI

Click .
PI Name StuffMart Inventory

Business Unit US001
Start Date mm/dd/year
Extract ID PI2000-US001-EXTR
Scan ID PI2000-SCANSCOPE
Transaction Defaults page:
Transactions Enabled Select all

Transaction Date mm+1/01/year
Accounting Date mm+1/01/year
User ID VP1
Disposal Code Sale
Retirement Convention FM
Voluntary Conversion Voluntary
Type Ordinary
Click .

Process your Physical Inventory
1. Extract the data to be inventoried.

Activity
Navigation: Asset Management > Physical Inventory >Load/Match/Reconcile PI Info
Enter a Run Control ID and click .
PI ID SMPI
Click and then .
Look at the extract data.
Navigation: Asset Management > Physical Inventory > Review Extract Data
2. Go back to the Physical Inventory page to generate the extract file. Enter the same
Run Control ID and PI ID you used to extract the data. Click and then
.
For this activity, the scanned data is already loaded onto your C drive.
3. Load the Asset Inventory Data (still on the Physical Inventory page). Enter the File
Name \\<workstation name>\USER\AM2\SCAN.dat and click and then
.
4. Generate Physical Inventory Results (Physical Inventory page). Click and

.
Preview your Physical Inventory results.
Navigation: Asset Management > Physical Inventory Review Matching Results
5. Generate Physical Inventory Transaction (Physical Inventory page). Click

and .
You can now preview and approve the data in the Loader Tables, and then run the
Transaction Loader to load the Asset Management Tables.
Navigation: Asset Management > Send/Receive Information > Approve Financial

Information > Review
Navigation: Asset Management > Send/Receive Information > Approve Financial

Information >Approve
Navigation: Asset Management > Send/Receive Information > Load Transactions >
Load Transactions into AM
Enter a Run Control ID and click Search. Enter a Process Frequency and use the search
icon to locate the interface ID of the inventory. Click Run.

Key Points
PeopleSoft Asset Management provides a physical inventory system that enables you
to extract asset data from the database and load it into your bar code scanning device.
PeopleSoft Asset Management inserts records into the history table for any asset that
is inventoried.
When setting up your Physical Inventory control parameters, you will specify how
the system is to handle all transactions and retirements generated by the inventory.

Chapter Review
Match the term and the definition:
1. Extract A. Scanning the assets in your

organization with a bar code scanning
device.
2. Extract Scope B. A set of assets defined by location

and/or by department. This should
include all assets that are defined in
PeopleSoft Asset Management as
being located in the area and/or
department to be scanned.
3. Physical Inventory Scan C. A set of assets that encompass all those

that might be scanned during the
Physical Inventory process. This is a
broader set of assets than that defined
in a scan scope.
4. Scan Scope D. The difference between a scan scope

and the PI scan data.
5. Results E. Data extracted from PeopleSoft Asset

Management before you perform the PI
scan. This should include all assets
that may undergo the PI scan.


A P P E N D I X E
JOINT VENTURE PROCESSING
Overview
The Joint Venture Processing feature of PeopleSoft Asset Management enables you to
track your finances accurately when two or more business units share in the ownership of
an asset or group of assets. This requires setting up a Joint Venture Business Unit,
identifying business units that participate in the joint venture, and associating all of the
business units with their respective equities.
Objectives
Define Joint Venture Processing.

Add and Maintain Joint Venture assets.
Change ownership allocation for an existing Joint Venture.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL JOINT VENTURE PROCESSING E-1

Joint Venture Processing Overview

A Joint Venture Business Unit owns 100% of all joint venture assets. Participating
business units are each assigned an equity percentage of the jointly owned assets. Add,
adjust, or retire an asset at the Joint Venture Business Unit level, similar transactions take
place at the participant level, with cost and depreciation prorated according to each
participant’s equity percentage.
Joint Venture Processing requires setup steps that you need to follow in order to use this
feature. These steps must be completed in the correct order so that subsequent options
are available for selection.
Step 1 Enable Joint Venture Processing by selecting that option on the Installation Options –
Asset Management page.
Navigation
Setup
Financials/Supply
Chain
Install
Asset Management
E-2 JOINT VENTURE PROCESSING PEOPLESOFT PROPRIETARY AND CONFIDENTIAL


Step 2 Define at least one Joint Venture Business Unit on the Asset Management Definition
page. The option to define a Joint Venture Business Unit is active only if you have
enabled Joint Venture Processing in Step 1.
Navigation
Setup
Financials/Supply
Chain
Business Unit
Related
Assets
Asset Management
Defintion
Business Unit:
US004


Step 3 Create one business unit for each participant in the Joint Venture relationship to establish
Joint Venture Processing. These are standard business units and there are no additional
steps to perform. Profiles for joint venture participant business units must have the same
Profile ID as the joint venture business unit.
Navigation
Setup
Financials/Supply
Chain
Business Unit
Related
Assets
Asset Management
Defintion
Business Unit:
US005
Do NOT
select Joint
Venture
Unit for the
Participants
Step 4 Associate your Joint Venture Participants with a particular Joint Venture Business Unit
and define the percentage of asset ownership allocated to each participant to complete the
last step in establishing Joint Venture Processing. Do this by setting up a Joint Venture
Allocation table for each Joint Venture Business Unit.
Navigation
Setup
Financials/Supply
Chain
Product Related
Asset Management
Financials
Joint Venture
Allocation
Business Unit:
US004

Adding and Maintaining Joint Venture Assets

Most transactions on Joint Venture Assets are performed at the Joint Venture Business
Unit level. These include asset acquisitions, cost adjustments, retirements, and the intra-
business unit transfers.
You perform these transactions just as you would for any non-Joint Venture asset. Joint
Venture asset transactions are automatically performed at the participant level as well,
with cost and depreciation information prorated based on each participant’s equity
percentage.

Changing Ownership Allocations for Existing Joint Venture

You must define and run a mass change to change to ownership allocation of assets in an
existing Joint Venture. The Joint Venture Allocation table affects only newly added
assets, which means that changes made to the allocation table will not affect existing
Joint Venture assets.
PeopleSoft Asset Management processes these changes by retiring some portion of the
equity percentage from the selling participant (to calculate gain/loss) and then
transferring percentages between business units until the desired ownership ratio is
achieved. The mass change transfers an establish amount of the asset cost and quantity
from one business unit to another (a one-to-one transfer). Because of this, you may need
to run the mass change multiple times – up to the number of participating business units
minus 1 – to effect the desired change.
Adding Joint Venture Participant

When the mass change adds a joint venture participant business unit to an existing joint
venture, it performs these functions.
Retires an established percentage of cost and quantity from one business unit and its
books by using the defaults you specify for the retirement.
Adds the same percentage of cost and quantity to the new business unit and its books
by using the proceeds you specify for the retirement.
Removing a Joint Venture Participant

When the mass change removes a joint venture participant business unit from an existing
joint venture, the mass change performs these functions:
Retires the total cost and quantity from one business unit and its books, using the
defaults you specify for the retirement.
Adds the cost and quantity to another business unit and its books, using the proceeds
you specify for the retirements.
Changing Joint Venture Ownership Allocations

When the mass change changes ownership allocations for an existing Joint Venture, it
performs these functions:
Retires a percentage of the cost and quantity from one business unit and its books,
using the defaults you specify for the retirement.
Adds that same percentage of cost and quantity to another business unit and its
books, using the proceeds you specify for the retirement.
After you have run a JV mass change, use the Transaction Loader to load results of the
mass change into your PeopleSoft Asset Management tables.

StuffMart is going to open photo shops and snack bars in some of the stores. These shops
will operate under a Joint Venture Business Unit. You will first have to set up the JVBU
and then create the Participants.
Activity
Management Definition
Select .
Business Unit SMJVB

Click .
AM Business Unit Definition page:
Description StuffMart Joint Venture

Short Description SMart JV
Default SetID SHARE
Click .
Location US003
Default Book CORP
Fed Book FEDERAL
CAP Book CORP
Lease Book CORP
Joint Venture Unit Select
Default tag # from asset ID Select
Click .

Book Name CORP

Currency USD
Rate Type CRRNT
Calendar 01
Child Inherits Parents Life Selected
Create Accounting Entries Selected
GL Unit US003
Ledger Local
to insert a new row.
Book Name FEDERAL

Book Type TAX
Currency USD
Rate Type CRRNT
Calendar 01
Create Accounting Entries Not Selected
Click .

Create the Participants for the Joint Venture.
Activity Management Definition
Select .
Business Unit SMTPS

Click .
Description StuffMart Photo Shop

Short Description SMart Phot
Default SetID SHARE
Click .
Location US003
Default Book CORP
Fed Book FEDERAL
CAP Book CORP
Lease Book CORP
Joint Venture Unit Do Not Select
Click .

Book Name CORP

Currency USD
Rate Type CRRNT
Calendar 01
GL Unit US003
Ledger Local
Book Name FEDERAL

Book Type TAX
Currency USD
Rate Type CRRNT
Calendar 01
Click .

Add the second participant
Business Unit SMTSB

Activity
Click .
Description StuffMart Snack Bar

Short Description SMart Sbar
Default SetID SHARE
Click .
Location US003
Default Book CORP
Fed Book FEDERAL
CAP Book CORP
Lease Book CORP
Joint Ventrue Unit Do Not Select
Click .

Book Name CORP

Currency USD
Rate Type CRRNT
Calendar 01
GL Unit US003
Ledger Local
Book Name FEDERAL

Book Type TAX
Currency USD
Rate Type CRRNT
Calendar 01
Click .

Now you need to define your Joint Venture Allocation Table.
Activity Financials > Joint Venture Allocation
Enter the Business Unit SMJVB and click .
Unit SMTPS
Allocated %
50 (Click to add a new row)
Unit SMTSB
Allocated %
50 (Click )
Add an asset to your Joint Venture Business Unit.
Navigation: Asset Management > Owned Assets > Basic Add
Click .
Business Unit SMJVB

Asset ID Next
Click .
Asset Information page:
Description HVAC System

Short Description HVAC
Taggable Asset Select
Asset Status In Service (default)
Acquisition Date mm/dd/year (default)
Acquisition Code Purchased (default)
Activity continues . . . . .

Description HVAC System

Activity System Source AM Online Entry Panel
Quantity 1
Amount 100000
Capitalize To be Capitalized
Department 22000
Category ME
Profile ID Machinery
Click .
Location/Comments/Attributes page

Location US003
Status Authorized
Custodian/License/Manufacturer

Custodian Your name
Click .

Key Points
The Joint Venture Processing feature of Asset Management allows you to assign
equity percentages of assets owned jointly by multiple business units.
To use Joint Venture Processing, you need to define a Joint Venture Business Unit.
This is the business unit you will use when entering asset transactions into the
system.
You will create Participant Business Units and assign them each an equity
percentage.
You will use the Mass Change functionality to change the ownership allocation of
assets in an existing Joint Venture Business Unit.

Chapter Review
Answer True or False for each of the statements. If the answer is False, rewrite the
statement to make it true.
1. A Joint Venture Business Unit owns 100% of all joint venture assets.
TRUE FALSE
2. Changes to ownership allocation are made at the JV Business Unit level.
TRUE FALSE
3. Transactions on Joint Venture assets are made at the JV Participant level.
TRUE FALSE
4. A mass change is used to change ownership allocation of assets in an existing Joint

Venture.
TRUE FALSE

A P P E N D I X F
CONVERSION TO PEOPLESOFT
ASSET MANAGEMENT
Conversion is one of the tasks in implementing an asset management system. You began
the process when you did your first requirements analysis. Now that you are ready to
switch to a new system, you must begin to consider the issues that are involved in
converting to PeopleSoft Asset Management.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL CONVERSION TO ASSET MANAGEMENT F-1

Organizing your Implementation

You have two general tasks at this point – set up the database tables that will store
accounting structure and asset information, and transfer your data from your existing
asset management system to PeopleSoft Asset Management. There are no strict rules for
performing these tasks. The pace and flow of your implementation will be guided by the
particular requirements of your business environment, available personnel resources, and
the unexpected events you encounter during the process.
Before you Begin

PeopleSoft strongly recommends that you add and depreciate some assets online:
After your business units and tables are completely set up; and
Before you begin the conversion process.
This exercise will help in several ways. First, it is a good test of your table setup.
Second, it gives you a chance to test your Asset Profiles to ensure they are working the
way you intended. Third, and perhaps most importantly, it enables you to see first hand
how the depreciation program works and how it is affected by different dates and
conventions.
F-2 CONVERSION TO ASSET MANAGEMENT PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Custom Structured Query Report (SQR) Conversion

To transfer data from an existing system in to PeopleSoft Asset Management loader
tables, follow these steps:
1. Write and run an SQR that will transfer data from your existing system into
PeopleSoft Asset Management loader tables.
2. Run a Transaction Edit program (AMIFEDIT) to validate field values such as

ChartFields, business units, books, and so on.
3. Preview and approve data in the loader tables.
4. Use the Transaction Loader (AMIF1000) to transfer information from the loader
tables into your PeopleSoft Asset Management tables.
5. Depreciate the assets once they are converted.
Custom
SQR
INTFC_FIN
INTFC_PHY_A
INTFC_PHY_B
AM
Tables
Verify &
Approve
Process
AMIF1000
Transaction
Loader SQR
Depreciation
AMDPCALC

Step 1 – Creating a Custom SQR

The first SQR you will run is one that you will write yourself. The purpose of this SQR
is to transfer data from your old system into three interim tables in PeopleSoft Asset
Management:
INTFC_FIN Contains financial asset data
INTFC_PHY_A Contains physical asset data
INTFC_PHY_B Contains physical asset data.
Before you begin converting asset data from your current system, it is essential to take a
close look at your existing data. Depending on the amount of corruption in your data –
often the result of data entry errors – your first step may be to validate your existing data
before you begin converting.
When converting data from your current system to PeopleSoft Asset Management, you
should convert data as of the period before you want the system effective. You should
calculate depreciation as of the first period the system is effective. For example, if you
want the system to be effective on 6/1/2000, you should convert all of your data as of
5/31/00:
Fiscal Year 1999
START_PD 5
END_PD 5
TRANS_DT 5/31/00
DTTM_STAMP 5/31/00
OPEN_TRANS acct & trans dates 6/1/00

Step 2 - Running the Transaction Edit Program

The second SQR you will run is the Transaction Edit program (AMIFEDIT), which edits
values such as ChartFields, business units, books, etc. The program edits the fields you
specify, validates values, and marks those values that are in error. You can then check
the results with two queries to see messages for those fields that are in error. This
process helps ensure that the data is correct when it is entered by the Transaction Loader
into asset management tables.
Navigation
Asset Management
Send/Receive
Information
Load Transactions
Edit Transactions
Run Control ID:
adhoc
The Transaction Editor enables you to search for transaction based on System Source,
Load Type, Load Status and whether they consist of Financial Records or Physical
Records. You can use as many or as few of these criteria as you wish. The more you
use, the narrower your search will be.

Step 3 – Previewing and Approving Results

Once your asset data is in the loader tables, you will need to verify that the information in
the loader tables is correct, and approve all the load lines that you want to load into
PeopleSoft Asset Management. This review and approval process is designed to prevent
you from inadvertently loading invalid data into your system.
Use the Financials Transactions page, Physical Transactions A page and Physical
Transactions B page to see what data was loaded into INTFC_FIN, INTFC_PHY_A,
AND INTFC_PHY_B. If you find errors, you can either correct them online, or make
necessary modifications to the Interface Loader or your custom SQR and run the program
again.
Navigation
Asset Management
Send/Receive
Information
Approve Financial
Information
Review
Interface ID:
100000003
Interface Line
Number: 1
Use the Conversion Summary page to verify the total row count, cost and accumulated
depreciation for this conversion.
Navigation
Asset Management
Send/Receive
Information
Load Interface
Conversion
Summary

Step 4 – Populating PeopleSoft Asset Management Tables with Asset Data

This step of data conversion actually populates PeopleSoft Asset Management database
tables with the data you just loaded into INTFC_FIN, INTFC_PHY_A, and
INTFC_PHY_B. You achieve this by running the Transaction Loader SQR, AMIF1000.
You must run the Transaction Edit program (AMIFEDIT) before running the Transaction
Loader. The Transaction Edit program will perform edit checks on the data fields you
specify to help ensure the information you load into PeopleSoft Asset Management is
correct. Review the data loaded into INTFC_FIN, INTFC_PHY_A, and INTFC_PHY_B
and look carefully at the Transaction Loader SQR, AMIF1000, before you run it. You
may need to change some of the data defaults it contains.
Navigation
Asset Management
Send/Receive
Information
Load Transactions
Load Transactions
into AM
Run Control ID:
adhoc

Transaction Loader Conversion Dates Options

At conversion, you have two options when you use the Transaction Loader to populate
open transaction accounting and transaction dates.
1. Make the open transaction account and transaction dates the first day of the following
period of the specified accounting date.
Use the following procedure calls to have the Transaction Loader populate the open
transaction accounting and transaction dates with the first day of the following
accounting periodl
! Do Insert-Open_Trans
! Do Insert-Open_Trans-Profile
do Process-Conversion-Open_Trans
2. Make the open transaction accounting and transaction date the same as the date that
is specified in the Financial Interface table (INTFC_FIN).
Use the following procedure calls to have the Transaction Loader populate the open
transaction accounting and transaction dates with the date specified in the INTFC_FIN
table.
Do Insert-Open_Trans
Do Insert-Open_Trans-Profile
! do Process-Conversion-Open-Trans

Step 5 – Depreciating Converted Assets

The final step in converting to PeopleSoft Asset Management is to process all the open
transactions that were created by the Transaction Loader SAR. You will need to run
programs that calculate depreciation (AMDPCALC), create accounting entries
(AMAEDIST), and close depreciation (AMDPCLOS).
For converted assets and assets loaded through the Transaction Loader, the default is to
book accumulated depreciation to the previous period. However, any accumulated
depreciation will be booked to the current period:
1. If you populate the START_PD, END_PD, and FISCAL_YEAR fields in the

Financial Loader table (INTFC_FIN) with values for the current period; and
2. The amount in the DEPR field is not 0.

Tying up Loose Ends

Your conversion is complete at this point, the data is all in the system, and all asset are
depreciated. Before you can move into full production, you need to approve conversion
results, remove unnecessary tables from your system, and restrict access to the
conversion SQRs now that they are no longer needed.
Verifying the conversion

It is essential that you run implementation checks to make sure that all the calculations
used the right values, followed the methods you intended, and so forth. By balancing the
conversion, you verify that the dollar amounts in the system are those that you expect to
see. If they are not, you need to verify your source system data, and check the SQRs to
see where you might have inadvertently used the wrong depreciation method, an invalid
date, or some other constant that affects calculations.
After conversion, review and reset the:
Open Trans ID
Set Up Financials/Supply Chain > Common Definitions >User Preferences > Define
User Preferences
Last Asset ID Used
Set Up Financials/Supply Chain > Business Unit Related > Assets > Asset Manaagement
Definition
Restoring Disk Space

When you are through with the conversion, you will want to release the disk space
occupied by the interim tables you used in the process. Working backwards, you can
delete data from the tables populated by the Interface Loader.
Use the Interface Loader page to run the Interface Loader program which can be used to
delete data from the loader tables.
Updating Security
You may want to restrict access to the Interface Loader and Transaction Loader once
your conversion is completed and approved. It may not be a good idea to allow your
regular system users access to these processes. You can make the necessary changes in
User Security by referring to your PeopleTools documentation for assistance.

Loading Retired Assets

The load type ARA is used specifically for loading historical information on assets that
have already been retired.
For this Load Type, the Transaction Loader inserts records into Asset, and if applicable,
asset Custodian, asset Location, Warranty, Attribute, License, Comments, pI Asset
History, parent Asset, and Acquisition Detail. It creates Book and Cost rows, as well as
one row of accumulated depreciation for each book, all using the Transaction Type ADD.
After modifying some of the values in INTFC_FIN and changing the Transaction Type to
RET, the Transaction Loader inserts Cost and Retirement rows. The status of the assets
is set to D (disposed) for Retired assets.
Before loading retired assets, note these considerations:
Assets should be fully reserved and retired. You can add partially retired assets, but
the remaining cost basis will not be depreciated or processed in any way.
AMDPCALC will not be run after the retired assets have been loaded.
Once you have added retired assets, you can subsequently reinstate them.

Converting Lease Information

The interface load table INTFC_LEASE contains leased asset information for lease
schedules that have already been calculated. This lease interface table is used to add
leases to PeopleSoft Asset Management tables using Transaction Loader’s interface type
LAD (Leased Asset Addition). Lease-specific procedures are found in AMIF1Lse.SQC.
The lease payment schedule information should be populated in the INTFC_LEASE
table; it is not calculated by the Transaction Loader.
Prior to running the Transaction Loader, the INTFC_LEASE, INTFC_FIN and

INTFC_PHY_A tables must be loaded with leased asset information. The new asset IDs
will be calculated if the interface table asset ID fields are set to “NEXT.” If “NEXT”
asset ID is used, each Interface line number should represent one asset ID and the same
interface line number should be used across the 3 interface tables.

A P P E N D I X G
U.S. JOB CREATION AND

WORKER ASSISTANCE ACT OF
2002
Overview
This appendix provides information about a tax law that affects the 2001 tax year. The
law offers a special depreciation rate for certain types of property acquired after
September 10, 2001. This law, the Job Creation and Worker Assistance Act of 2002, is
also referred to as H.R. 3090, Section 101. A description of this issue is posted in the
ICE database in report ID 71910000, which replaced the APRD system ID of R-
NHILLE-5B53S on Customer Connection.
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL U.S. JOB CREATION AND WORKER ASSISTANCE ACT OF 2002 G-1
Setting Up and Calculating the Special Depreciation Bonus

This section provides an overview of and discusses how to:
Create separate books for federal and state taxes, if the state does not adopt the new
federal depreciation bonus.
Set up asset profiles, add assets, and maintain book information for new assets that
qualify for the special depreciation.
Understanding the 30% Depreciation Bonus

In March, 2002 a new federal tax law became effective that offered a special 30%
depreciation rate for certain types of property acquired after September 10, 2001. This
law, the Job Creation and Worker Assistance Act of 2002, is also referred to as H.R.
3090. Section 101 of this law describes the special depreciation rate of 30% for the first
year, the date restrictions, and the types of property that qualify for the special
depreciation rate. This section describes:
The 30% depreciation rate for the first year.

The restrictions on the acquisition date and service date.
PeopleSoft’s solution.
Note. Although many state governments are expected to adopt the same 30%
depreciation bonus as the federal government, some states will not. If your company
must pay state taxes in a state that does not adopt the new federal depreciation bonus,
you must use separate books for federal and state taxes.
30% Depreciation Allowed for First Year

For certain types of property, taxpayers can deduct 30% of the adjusted basis of the
property in the year acquired, thus reducing the basis for normal depreciation in the year
of acquisition and all subsequent years by the 30% deduction.
For example, let’s say that you want to depreciate an asset of USD 10,000 over a 10-year
period. Normally, you would write off 10% of the value over the 10-year period or USD
1,000 per year. However, if the USD 10,000 asset was purchased and placed into service
after September 10, 2001, you could deduct USD 3,700 the first year (30% off the
purchase price, plus 10% off the remainder), and then USD 700 for remaining 9 years.
G-2 U.S. JOB CREATION AND WORKER ASSISTANCE ACT OF 2002 PEOPLESOFT PROPRIETARY AND CONFIDENTIAL
Acquisition Date and Service Date Restrictions

To claim the 30% special depreciation, the property must have been acquired and put into
service after September 10, 2001 and before December 31, 2004. Businesses in the New
York Liberty Zone in New York City can claim the special depreciation rate for three
more years, from September 11, 2001 to December 31, 2007.
PeopleSoft’s Solution
Many companies use a federal book for both federal and state taxes. However, if a state
in which you pay taxes decides to not adopt the new federal depreciation bonus, then you
must use separate books for federal and state taxes. The federal book would apply the
new 30% depreciation rate for the first year, and the state book would apply the state’s
rates for depreciation. You create a new state book by first assigning a name and
business unit to the new book, and then running a process that copies the information
from the federal book to the new state book.
To apply the new depreciation calculation to existing data, you run a process that
retroactively applies the new depreciation calculation to assets that have been added since
September 10, 2001. Once you have run this process for a particular asset or profile ID,
you do not need to run it again. If you created a new state book for tracking state taxes,
you should not include the state book in this process.
When you add new assets or profile IDs, you need to use a new Depreciation Bonus field
to indicate if the asset qualifies for the 30% depreciation bonus in the first year.
You do not have to manually apply the depreciation bonus to assets coming into
PeopleSoft Asset Management from PeopleSoft Payables or other applications. The
interface program automatically looks at the asset’s profile ID to determine if the 30%
depreciation bonus should be applied.
Depreciation Bonus or Depr Select if the asset qualifies for the 30% depreciation
Bonus (depreciation bonus) bonus in the first year. The options you see depend on
the acquisition date and in service date of the asset. Your
choices are:
None: Select if the acquisition date and in service date of

the asset is before September 10, 2001.
Section 101: Select if the acquisition date and in service

date is after September 10, 2001 and before December 31,
2004.
New York Liberty Zone: Select if the acquisition date and

in service date is after September 10, 2001 and before
December 31, 2007.
Creating Separate Books for Federal and State Taxes

If a state does not adopt the new federal depreciation bonus you must use separate books
for federal and state taxes.
This section discusses how to:
Create a new state book.

Run a process that copies information from the federal book to the new state book.
Note. You must create separate books for federal and state taxes before you attempt to
retroactively apply the new depreciation bonus.
Pages Used to Create Separate Books for Federal and State Taxes
Page Name Object Name Navigation Usage
Asset Book BOOK_DEFN Set Up Financials/Supply Create a new book for
Chain, Product Related, state taxes.
Asset Management,
Financials, Asset Books
Currency Conversion AMCURCVN_RQST Asset Management, Run a process that copies
Owned Assets, Asset information from the
Book Information, federal book to the new
Book/Currency state book you created.
Conversion
Creating the State Book

Access the Asset Books page.
Navigation
Set Up Financials/
Supply Chain
Product Related
Asset Management
Financials
Asset Books
Add a New Value
Enter a description, country, and comments.
See Also
PeopleSoft 8.4 Asset Management PeopleBook, “Establishing Asset Processing,”

Defining Asset Books
Copying the Federal Book to the State Book

Access the Currency Conversion page.
Navigation
Asset Management
Owned Assets
Asset Book
Information
Book/Currency
Conversion
This page was initially developed as part of a Euro conversion utility used to estimate
converted currency values for acquisition details, leases, and capital acquisition planning.
When you select Run, the system runs an Application Engine process
(AM_AMCURCVN) that copies the data in the federal book to the new state book you
created.
After you run this process, you can use the Business Unit/Book Definition page and the
Asset Profiles component to verify that a business unit has the new state book added.
You can use the Asset Depreciation page to view pre-existing assets in that business unit.
After you create a new state book, when you add a new asset, the new state book is by
default.
Adding New Assets with the New Depreciation

The basic process used to set up asset profiles, add new assets, or maintain asset book
information has not changed as a result of the Section 101 tax law. If the system finds an
effective date that is after September 10, 2001, you can use the depreciation bonus field
on the tax page to indicate if the asset qualifies for the new depreciation rate.
This section describes how to use the new depreciation bonus field to:
Set up asset profiles for the new depreciation by applying the depreciation bonus to a
group of profile IDs sharing the same setID.
Manually apply the depreciation bonus one book and one profile ID at a time.
Add tax information to new assets.
Maintain asset book information on depreciation and taxes.
Pages Used to Ad d New Assets

Page Name Object Name Navigation Usage
Sec101 Update Profiles AMSEC101A_RQST Asset Management, If you know that a profile
Calculate Depreciation, ID qualifies for the new
Sec. 101 – Retro depreciation bonus, use
Calculation, Sec101 - this page to run a process
Update Profiles that updates the
depreciation bonus
settings for a book. Use
this page as an
alternative to updating
asset profiles one by one
using the Asset Profiles
component.
Asset Profiles – Tax PROFILE_BK_03 Set Up Financials/Supply Specify property type and
Chain, Product Related, tax depreciation criteria
Asset Management, and identify which tax
Profiles, Asset Profiles, credits are used by the
Tax profile.
Express Add – Tax ASSET_ENTRY_02 Asset Management, Specify property type and
Information Owned Assets, Express tax depreciation criteria
Add, Tax Information and identify which
investment credits are
taken for the current
asset. If the fields in this
page are unavailable, you
are working with a book
that was not set up as a
tax book.
Book – Tax ASSET_BOOK_02 Asset Management, Specify property type and
Owned Assets, Asset tax depreciation criteria
Book Information, Define and tax credit options. If
Tax/Depr Criteria, Book – the fields in this page are
Tax not available, you're
working with a book that
was not set up as a tax
book on the BU/Book
Definition page.
Specifying New Depreciation Attributes for a Group of Profile IDs

Access the Sec101 Update Profiles page.
Navigation
Asset Management
Calculate
Depreciation
Sec. 101 – Retro
Calculation
Sec101-Update
Profiles
Sec101 Update Profiles page
For each book in a profile ID that qualifies for the depreciation bonus, select the
appropriate depreciation option.
Specifying New Depreciation Attributes for One Profile ID

Access the Asset-Profiles - Tax page.
Navigation
Asset Management
Owened Assets
Asset Book
Information
Define Tax/Depr
Criteria
Book-Tax tab
Note. Use the Sec101 Update Profiles page to update a group of profile IDs for the same
setID.
The basic process used to set up asset profiles hasn’t changed as a result of the new tax
law. You still use the Asset Profiles component to:
Define asset profiles.

Specify asset books for a profile.
Specify tax attributes in a profile.
Specify child asset inheritance attributes in a profile.
Use the Depreciation Bonus field to indicate if the asset qualifies for the 30%
depreciation bonus in the first year. An asset is not eligible for the depreciation bonus if
its business use is less than 50% and it is not in the New York Liberty Zone area.
Adding New Depreciation Information using Asset Express Add

Access the Express Add - Tax Information page.
depreciation bonus in the first year.
See Also
PeopleSoft 8.4 Asset Management PeopleBook, “Adding and Maintaining Assets,”

Adding Assets with Asset ExpressAdd
Maintaining Asset Book Information on New Depreciation with Asset Express Add
Access the Book - Tax page.
Navigation
Asset Management
Owned Assets
Book Information
Define Tax/Depr
Criteria
Book-Tax tab
depreciation bonus in the first year.
A P P E N D I X H
FINANCIALS CURRICULUM
COURSE MAP
PEOPLESOFT PROPRIETARY AND CONFIDENTIAL FINANCIALS CURRICULUM MAP H-1

PeopleSoft 8.4 Financials Curriculum Map
636
Budgeting
Entry Event in GL
4 days
2 hours
Classroom
Seminar OnDemand
662
Asset Management
Average Daily Balance
4 days
1402 2 hours
Classroom
Financial Consolidations Seminar OnDemand
1 day
Live Webcast
615
General Ledger
Position Accounting
4 days
2 hours
Classroom
1401 Seminar OnDemand
Financial Allocations
1 day
Live WebCast
1399
Multicurrency
GL Foundation
600 3 hours
5 days 6 units
Introduction to PeopleSoft Seminar OnDemand
Classroom
for Financials/SCM/EPM 1404
1 day Bank Reconciliation
Classroom or 1 day
Live WebCast 645 632
Live WebCast
Payables Grants
4 days 5 days
Classroom Classroom
1403
1099 Processing
1 day 620
656
Live WebCast PSn/Vision for
Billing
General Ledger
3 days
5 days
Classroom
1046 Classroom
Value Added Tax
3 days
652 Classroom 613
Receivables Commitment Control
4 days 2 days
Classroom Classroom
Enterprise Services 668 1273 1343

Automation Expenses Application Messaging Mobile Time and Expense
4 days 1 day 2 days
Classroom Live WebCast Live WebCast
614 1042 1271

1272 Contracts Resource Management ESA Collaborative Solution
ESA Overview 4 days 2 days 1.5 days
Seminar OnDemand Classroom Classroom Live WebCast
667 1118 Pay/Bill Management

Projects Staffing Front Office Overview
5 days 4 days 2 hours
Classroom Classroom Seminar OnDemand
Treasury 1203 1323

Deal/Risk Management
Cash Management Cash Management Delta Deal/Risk Management
Delta
Overview 2 hours Overview
2 hours
1 day Seminar OnDemand 1 day
Seminar OnDemand
Live WebCast Live WebCast
Technical/Reporting/ 638 1338

561
Analytics Balanced Scorecard
PS n/Vision for Financials Security
GL Reporting Foundation Overview
4 days
5 days 1 day
Classroom
Classroom Live WebCast
405
PeopleTools Overview 626 620
2 days 1363
Query/Crystal for PSn/Vision for
Classroom Business Planning
Financials General Ledger
2 days
2 days 5 days
Classroom
Classroom Classroom
571 1522
Activity Based Management Advanced ABM
4 days 3 days
Classroom Classroom
H-2 FINANCIALS CURRICULUM MAP PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Asset Management

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Asset Management

Author: Allen Sparks

Copyright 2002 PeopleSoft, Inc.

All rights reserved.

Printed in the United States of America.

All material contained in this document is proprietary and confidential to PeopleSoft,

Printed on recycled paper.

Chapter 1 Introduction to PeopleSoft Asset Management .......................................................... 1-1

Chapter 2 Laying the Foundation: Defining General Options ................................................... 2-1

Chapter 3 Laying the Foundation: Asset Management Set Up .................................................. 3-1

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL TABLE OF CONTENTS iii

Adding Assets Online .................................................................................................... 4-1

Chapter 5 Asset Basic Information................................................................................................ 5-1

Chapter 6 Asset Book Definition.................................................................................................... 6-1

Chapter 7 Leased Assets ................................................................................................................. 7-1

Chapter 8 Online Maintenance: Adjustments, Recategorizations, and Transfers ................... 8-1

Chapter 9 Online Maintenance: Retirements and Reinstatements ............................................ 9-1

iv TABLE OF CONTENTS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Parent - Child Assets................................................................................................... 10-1

Chapter 11 Asset Depreciation ....................................................................................................... 11-1

Chapter 12 Asset Accounting ......................................................................................................... 12-1

Chapter 13 Integration with PeopleSoft General Ledger ........................................................... 13-1

Chapter 14 Asset Management Integration with Other Applications ....................................... 14-1

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL TABLE OF CONTENTS v

Consolidating and Unitizing Assets ............................................................................ 14-10

Chapter 15 Capital Acquisition Planning ..................................................................................... 15-1

Chapter 16 Allocating Depreciation Expenses ............................................................................. 16-1

Chapter 17 Mass Changes .............................................................................................................. 17-1

Chapter 18 Final Activity ............................................................................................................... 18-1

Appendix A Answers to Review Questions ..................................................................................... A-1

Appendix B User Defined Depreciation and Variables .................................................................. B-1

Appendix C Tracking Repairs and Service ..................................................................................... C-1

Appendix D Physical Inventory........................................................................................................ D-1

Appendix E Joint Venture Processing .............................................................................................. E-1

vi TABLE OF CONTENTS PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

Conversion to PeopleSoft Asset Management ............................................................ F-1

Appendix H Financials Curriculum Course Map .......................................................................... H-1

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL TABLE OF CONTENTS vii

By the end of this course you will be able to:

Define your Asset Management System structure.

Identify the functions PeopleSoft Asset Management supports.

Scope of PeopleSoft Asset Management

•Purchase, Lease or Build

•Retire and Dispose •Track and Manage

•Track Warranties •Reporting

O the r Pe o p le So ft co u rse s re co mme nd e d :

General Ledger – recommended prior to Asset Management

Projects – recommended after Asset Management

Query/Crystal for Financials

Asset Transaction Flow

Process Depr Recalculation

Asset Management Integration With Other PeopleSoft Applications

Projects Bills and

The Big Picture

Because PeopleSoft Asset Management is sophisticated and customizable, there are a

Determine Your Asset

Convert Data from

ASSET MANAGEMENT BUSINESS UNIT

CAPITAL ACQUISITION PLAN REPORTS

ACCOUNTING ENTRIES PHYSICAL INVENTORY

1. The _____ _ Report provides a listing of the parameters