Organizational and Management Aspect
Organizational and Management Aspect
Organizational and Management Aspect
I. Pre-operating Activities
In order for a business to come into existence and to operate legally, it should be registered
with the Securities and Exchange Commission (SEC) and obtains all relevant licenses.
3. Registration in Barangay
Go to the barangay where the business is located to secure and fill-up
application form.
Submit your completed application form together with the following
SEC Certificate of Registration
Two (2) valid ID’s.
Proof of address such as Contract of lease.
4. Registration in the Mayor’s office
Go to the municipal office where your business is located to secure and fill-up
application form.
Submit your completed form together with the following
- SEC Certificate of Registration
- Barangay Clearance Certificate
- Two (2) valid IDs.
- Proof of address such as Contract of Lease.
5. Registration in the Bureau of Internal Revenue (BIR)
Go to the Regional District Office where your business is located.
Fill-up the BIR form 1902- Application For Registration (for Partneship)
Submit your completed registration forms together with the following:
- SEC registration
- Barangay Clearance Certificate
- Mayor’s Business Permit
- Two Valid IDs
- Proof of address such as Contract of lease.
Pay the following fees:
- Annual registration fee (P500.00)
- Certification fee (P15.00)
- Documentary stamp (P15.00)
Register your book of bank accounts and receipt/invoice.
Claim your Certificate of Registration (BIR form 2303)
During this period, the proponents will conduct a study about the proposed project and will
be able to investigate whether the business is feasible or not. In order to examine the project’s
feasibility, the proponents will gather data with the use of various instruments and techniques
such as questionnaires, interviews and information from legit websites, books, journals and
other sources of essential data with regards to the study.
All the legal procedures and requirements for the start of the business must be
accomplished during this period. Securing business permits from Securities and Exchange
Commission (SEC) Department of Trade and Industry (DTI) Local Government Units (LGU) where
business is located, Barangay, Mayor’s office, Bureau of Internal Revenue (BIR).
4. Acquiring Land and Construction of the building May 01, 2018–November, 2018
During this period, the proponents are going to locate the proposed dormitory at
Tibanga Highway Iligan City. It has an area of 415 meters with an adjacent lot having an area of
72 sq. meters. It is classified by the Commissioner of Internal Revenue under the jurisdiction of
the Revenue District Office No. 101 (Iligan City) as a residential regular having a zonal value of
2000 pesos per square meter and has a fair market value of 3,500 per square meter. The land
shall first be cleared and the costs incurred shall be capitalized. Having the amount of 1, 452,500,
including the amount of construction of the building having the cost of 10,632,783.00.
For this duration, the proponents will start to canvass and acquire equipment that is
needed for the dormitory.
Maintenance
General Janitor
Cashier Staff
Manager
Front Desk
Clerk
1. General Manager – is an executive who has overall responsibility of the business including
managing both the revenue and cost elements of a company’s Income Statement. Known as
profit and loss P&L responsibility. He is obliged to plan, staff, direct, control and lead all
workers pr subordinates. He is obliged to conduct over-all evaluation of the business
performance and situation right from the start of operation. He’s involved in promoting the
business and develops the marketing strategy for the business survival.
2. Assistant Manager – he assists the general manager in planning, organizing, coordinating
retail store operation, implementing strategy and ensuring store schedules and objectives
are met by employees. These are some of the responsibilities of an assistant manager.
3. Front Desk clerk/receptionist – performs routing clerical, secretarial and administrative
work in answering telephones, receiving public, providing customer assistance, data
processing, and record keeping. He is optimized for posting on online job boards or career
pages. Customize it with guest services and responsible in business hospitality.
4. Operational Manager – is a senior role which involves overseeing the provision of services.
It’s an operations manager’s job to make sure an organization is running as well as it possibly
can, with smooth efficient that meets the expectation and needs of customers and clients.
5. Security Support – provides administrative support for the security functions of a business.
Duties may include issuance and maintenance of access cards and key, supervision of
security and/or clerical support staff, monitoring of alarm system, preparation of clearance
forms, and maintenance of security documents and other data in either hard copy or
computerized formats.
a. Security Guard Night Shift – maintains safe and secure environment among
customers and employees by patrolling and monitoring premises and personnel.
Night shift starts at 6pm- 5am.
b. Security Guard Day Shift – maintains safe and secure environment in daytime among
customers and employees by patrolling and monitoring premises and personnel. Day
shift starts at 5am- 6pm.
6. Maintenance – Organizes, supervises, and participates in the cleaning, maintenance, and
repair of the building, adjacent walks and ground and equipment. He checks heating cooling
and any related equipments of the business.
a. Janitor – keeps the building clean and in an orderly condition. Perform heavy
cleaning duties, such as cleaning floors, washing rugs, washing walls and wiping
windows and removing rubbish and trash. Duties may include tending furnace and
boiler, performing routine maintenance activities, notifies management for the need
to repair and cleaning debris from the hallways/ sidewalk.
1. Manager
Must be a graduate of Bachelor of Science in Accountancy or other related field.
Must administer policies on subjects such as employee conduct and discipline, use
of property, accounting and handling of money.
Must be in Good Faith.
Plan and allocate the use of equipment, materials, other assets and human
resources.
Having a Good Personal Background.
Must have an administrative Ability and Sufficient knowledge in relation to the
Business.
2. Assistant Manager
BSc/BA in Business Administration or relevant field
Proven experience as an Assistant Manager or similar position
Experience with recruiting and performance evaluation processes
Familiarity with financial and customer service principles.
Leadership and organizational abilities
Interpersonal and communication skills
Problem-solving attitude
Flexibility to work in shifts
WORKER TASK
Managing
Verifies the Cash Count
GENERAL MANAGER Assist in budget preparation and expense
management activities.
Plan, coordinate and manage all business
operations to achieve corporate goals
Policy maker
Bookkeeper
WORKER TASK
Managing in the absence of the General Manager
Evaluating employee performance
ASSISTANT MANAGER
WORKER TASK
Accommodates the customer upon their arrival
Posts job
FRONT DESK CLERK/ RECEPTIONIST Communicate occupants requests and complaints
to the appropriate department
WORKER TASK
Hires/Fires new Employees
Monitors all employees if their task is done
OPERATIONS MANAGER properly
WORKER TASK
Keeps the safety of the boarders of the dormitory
SECURITY GUARD Ensuring that there are no threat that can enter
the premises
Checks the Identification cards of the Occupants as
well as visitors
WORKER TASK
Keeps the Cleanliness of the dormitory premises
JANITOR Informs the management in case there are
possible repairs needed in the dormitory
Keeping the bathroom Clean
Responsible for throwing the garbage when the
garbage collector arrives