TechnipFMC

PROJECT TITLE
KGOC – GAS & CONDENSATE EXPORT SYSTEM
ONSHORE WORKS – AL KHAFJI
PROJECT NO:
9395M-000
DOCUMENT NO:

KGOC-MOB-001

DOCUMENT TITLE:

Project Mobilization Plan

Company: Kuwait Gulf Oil Company (KGOC)

Contractor: TechnipFMC
Subcontractor: Target Construction Saudi Arabia (W.L.L)

N/A

0 21-Feb-19 9 ISSUED FOR INFORMATION AED AK CS

SUBCONTRACTOR Contractor
PAG
REV DATE DESCRIPTION PRPD CHKD
ES APPROVED

This document contains proprietary information of SUBCONTRACTOR and is to be returned upon request. Its contents may not be copied,
disclosed to third parties, or used for other than the express purpose for which it has been provided without the written consent of
SUBCONTRACTOR

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1.0 General Introduction

This mobilization plan is applicable for the project titled, “KGOC – GAS & CONDENSATE
EXPORT SYSTEM”.

This document sets out the strategy for execution of construction works and the early
mobilization works on site. This will help gain valuable time and enable the early civil works
to start on site. It highlights the early project activities which would demonstrate to the
COMPANY, Contractor understanding of the project activities necessary to kick start the
project, kick start the early construction works and prepare for Manpower and Equipment
mobilization to site.

2.0 Mobilization Plan

2.1 Subcontract Review

Target Saudi Construction has already conducted a subcontract review during tender and
completed the review process on submission of the technical and commercial bid.
As per subcontract procedure, a post award stage subcontract review will be
completed on receipt of the Letter of Award. Subcontractor awaits the signed
subcontract Agreement together with all project specifications and drawings. In the interim,
the tender stage documents are considered sufficient enough to proceed on
mobilization and early site survey and visits process.

2.2 Submission of Performance Bond, Advance Guarantee

In line with the PARTICULAR TERMS AND CONDITIONS OF SUBCONTRACT and
Exh._J_Coordination Procedure (and subcontract agreement thereafter) the following bonds
/ guaranteed will be submitted to Contractor in the same order.

• Down Payment Bond.

• Performance Bond.

2.3 Submission of Insurances

Insurance and Indemnities will be arranged from the local banks and will be submitted and
kept current throughout the duration of the project.

2.4 Early Awards to Civil Works Subcontractor / Service Provider

Since timely construction execution is the key success factor for this project, Civil work shall
be awarded to the approved subcontractor in first month of project schedule. Formal order and
approval from Contractor / Company will be regularized after the kick off meeting.

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2.5 Letter of Assistance from Contractor / COMPANY

Contractor understands that the Letter of Assistance duly signed by Contractor / COMPANY
is required to procure security passes for people and equipment. Manpower and Equipment
deployment schedules are being finalized at the moment and Letter of Assistance will be
duly requested from the COMPANY.

2.6 Security Passes for Personnel/ Equipment

Subcontractor is aware of the need for Oil Field / Critical Infrastructure & Coastal Protection
Authority passes will be ensured for the personnel. These will be procured for the personnel
suiting the deployment schedule.

2.9 Safety Induction Training for Personnel

Subcontractor will in coordination with Contractor/COMPANY Health Safety agree on a
program of project induction. Safety Induction will cover all aspects of the inherent hazards
on site, the emergency procedures and the project specific hazards that can be expected
by the Contractor and Subcontractor personnel.

2.8 Permit to Work System / Job Performers

The project area as the Subcontractor understands is both brown field and green field area.
Following the kick off meeting, the Company HSE Permit to Work System will be complied
with.

Contractor will have sufficient Job Performers duly trained and certified by COMPANY and will
interact with the Operational / Control Section Managers for securing the Work Permit on a
daily basis.

3.0 Site Handover from COMPANY

Subcontractor will interact with Contractor/COMPANY for a handover of the actual brown field site
with appropriate benchmarks / boundaries and reference datums as per the layout plan for the
project. The Benchmarks / Reference Datums from Contractor/COMPANY will be marked
and verified against those in reference drawings. These will be maintained and protected
throughout the duration of the project.

3.1 Kick Off Meeting

It is anticipated that a project kick-off meeting will be held after award of contract. It is
envisaged that the Target project Manager and key project personnel of the TARGET team
will attend this meeting. This is fundamental to achieve transparent execution of the project.
In addition target will arrange for request for information, the Target project will seek to fully
understand the underlying objectives and parameters in order to ensure the project
objectives effectively met and areas of overlap or duplication avoided.

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It is essential that the establishment of the objectives and responsibilities take place as early
as possible after contract award. Target would intend to meet with the client’s team to:

• Introduce the parties concerned

• Discuss and define health, safety, environmental, and quality expectations.
• Define the roles and responsibilities of each member of the team.
• Address lines of communication.
• Agree on critical success factors.
• Agree methods and degree of reporting.
• Discuss and develop the project schedules.
• Discover attendee project expectations.
• To agree on the reports and project format.
• To propose a draft document register.
• Develop a method of feedback to the whole team on progress towards achieving
Project goals.

The kick-off meeting will assist in the formation of the working principles to be adopted by the
TARGET team. The meeting will align the teams and develop working principles to ensure that
the project is carried out in an efficient and cost effective manner

3.2 Coordination Procedure Submission

The Coordination Procedure covering the document numbering, document templates,

communication protocols, number of copies for facilitating submissions and approvals for the
project will be worked on.
Better coordination between Contractor & Subcontractor Project Team shall be established
through modifying the existing specific procedure as applicable to Subcontract scope and
specification.

To improve better coordination single point contact with project team shall be established
and the Project Manger will be the person authorized for all official communications
It shall be ensured that all relevant personnel are aware of the project requirement
and their responsibility.

Subcontractor quality plan and coordination procedure shall be established which described
coordination with Contractor in detailed.

Interdepartmental coordination shall be established through daily progress review meeting,

change over check sheets, interoffice memo / mails and dialogs.

3.3 Overall Organization Chart

The overall project organization chart gives the preliminary structure of the project
organization planned for the project.

As can be seen from the project hierarchy, the Project Manager is the focal point of
subcontract for the subcontractor. The Project Manager reports to the Project Sponsor of the
Division who reports to the Executive Management of Target Engineering. The Project Manager
is independent and is responsible for the techno commercial issues of the project.

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3.4 Manpower Deployment Schedule

Manpower resources as attached in our Technical offer shows the manpower deployment
schedule. This will be further reviewed and reissued once more details are known and
activities are started. We understand that all the manpower planned to be deployed have
to have the Oil Field Security Pass and have to have the induction training completed.

3.5 Equipment Deployment Schedule

List of construction equipment as attached in our Technical offer shows the Equipment
deployment schedule. This will be further reviewed and reissued once more details are
known and activities are started. We understand that all the equipment planned to be
deployed must have the Oil Field Security Pass / HSE.

3.6 Camp Facilities

Subcontractor will utilize the required accommodation facilities at Khafji and is aware of the
procedures for the same.

4.0 Quality Management System

The Quality Management System (QMS) for the project will be in accordance with ISO
9001:2008. The QMS which will be documented by means of a Project Quality Plan and will
provide systematic and planned control of all quality related activities during procurement,
fabrication, construction (including pre-commissioning) and commissioning up to Final
Acceptance.
A dedicated QA/QC manager will be provided for the project together with his team of
disciplines wise QC Supervisors & Inspectors. The QA/QC organization will be independent
of construction and will functionally report to Corporate QA/QC Manager, while
administrative reporting will be to the Project Manager based on site.
The objective of the QMS will be to provide for Quality at every stage of the project.

4.1 Criticality Assessment

Subcontractor will carry out a full criticality assessment exercise on every discipline area /
system to enable individual minimum quality program / control to be implemented during
the procurement and construction activities for each level of criticality.

4.2 Quality Plan

The Quality Plan amongst other requirements calls for scheduled internal audits, corrective
and preventive actions, control of documents and records and management reviews of the
QMS on a quarterly basis, offering an effective mechanism for ensuring adequacy,
compliance and improvements based on the ISO 9004:2009.

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The Quality Plan will address the all the requirements of the ISO 9001 : 2008 standard and
will include -
• Project Specific Quality Policy• Narrative description of how contractor will satisfy
the requirements of ISO 9001:2008 for each stage of the design, procurement ,
construction and commissioning
• Key Performance Indicators / Objectives for the project
• Project Organization & Key Personnel Responsibilities
• List of Project Specific Procedures especially :

- Document & Drawing Numbering Procedure

- Control of Design and Engineering
- Procurement Control (Vendor and Subcontractor Selection, Order, Control)
- Inspection and Testing / Field Quality Control
- Procedure for Storage and Preservation of Materials
- Identification and Traceability
- Material Certification Requirements
- Calibration Control
- Welding Quality Control
- Non Destructive Testing
- Criticality Rating System
- Concession Requests Procedure
- Procedure for Internal Audits
- Project Training
- Procedure for Mechanical Completion & Pre-commissioning
- Procedure for Testing and Commissioning
- Procedure for Trial Run
- List of Inspection and Test Plan
- List of Method Statements
- Internal Quality Audit Schedule
- Ref. to Coordination Procedure (as referred to previously)
- Forms to be used

4.3 Vendor / Subcontractor Quality Assurance / Control

All Vendors and Subcontractors will be subjected to an assessment / review before being
submitted for Contractor approval. They will be obligated by Purchase Order / Subcontract
Agreement to comply with the approved Quality Plan for the project and to comply with
back to back requirements with the Subcontract Agreement, Specification including Quality
Management System.
All vendors/ subcontractors project related documentation including procedures and drawings
and quality related documentation will be reviewed by Subcontractor before onward submission
to Contractor/COMPANY.

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4.4 Field Inspection and Control

Inspection formats will be submitted for CONTRACTOR/COMPANY approval. The

Inspection and Test Plans will detail out Inspection Class based on the Criticality Rating
System for Equipment and Materials.
The Quality Plan and other procedures will detail out the quality controls from Vendor release,
spare parts, construction quality control, mechanical completion and testing & commissioning

5.0 HSE Management System

• HSE Risk Assessment

• HSE Plan
• Permit to Work System
• Emergency Management
• Medical Evaluation
• Internal HSE Audits

The Health, Safety & Environment Management System (HSEMS) for the project will be
in accordance with COMPANY HSE Management System of COMPANY and compatible
with the ISO 14001:2009 Environmental Management System standard.
The HSE MS which will be documented by means of a Project HSE Plan and will provide
systematic and planned control of all health, safety and environment related activities during
procurement, fabrication, construction (including pre-commissioning) and commissioning
activities including handover.
The objective of the HSE MS will be to ensure risks are identified and control measures are in
place throughout the project stages of Procurement, Construction, Inspection and Testing and
Handover. It also aims at achieving a defect free facility with health, safety and environmental
aspects designed into the facility offering ease and safety of operations, maintenance, and
access throughout the life of the facility. The other objective is to meet the requirements of the
HSE Policy of the project and to reduce the HSE risks to the PROJECT, EXISTING FACILTIES,
and the people involved in construction at all phases and during operations demonstrably to
a level that is As Low as Reasonably Practical (ALARP).

5.1 HSE Policy

Subcontractor will apply a HSE policy (documented in HSE Plan) that meets all the
requirements of the Contractor policy documented.

Subcontractor will -
• Commit to meet defined, measurable HSE targets (to be agreed with Contractor)
• Comply with all applicable laws and regulations and apply internationally recognized
standards where local laws and regulations do not exist.
• Hold all levels of line management accountable for HSE issues and for the development
of positive attitudes in themselves and those whom they supervise.

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• Obligate SUB-CONTRACTORS to apply same or similar HSE standards, practices and

procedures. (includes back to back arrangements in Letters of Order / Subcontract
Agreements)
• Undertake appropriate reviews and evaluations to measure HSE performance
against defined standards and to ensure compliance with this policy.
• Provide appropriate HSE training to employees and contractors.
• Develop and maintain HSE emergency procedures.
• Periodically audit and review application of process control and management
measures to ensure compliance with the HSE Guidelines.
• Manage all risks to a level which is “As Low As Reasonably Practicable” (ALARP).
• Maintain transparency and openly report HSE performance (good and bad).
• Provide an integrated HSE Management System. (Contractor is currently certified to
ISO 9001, ISO 14001 and BS OHSAS 18001 standard)
• Control and manage all chemical, physical, biological, mechanical and psycho-social
factors which contribute to health risks, based on established guidelines and
standards, applying best available technology consistent with good industry practice.
• Strive to protect and promote the health of all employees and contractors.
• Design facilities, establish procedures, provide training and conduct operations in a
manner that minimizes risks and hazards to workers, property and the community at
large, applying best available technology consistent with good industry practice.
• Ensure all operations are conducted with the safety of the employee and community as
a primary objective.
• Practice good product stewardship to ensure products are properly evaluated and
provide As Low As Reasonably Practicable impacts to the environment and can be used
safely by customers.
• Progressively reduce emissions, effluents and wastes and improve efficient use of
natural resources and energy.
• Minimize the impact of CONTRACTOR activities on the environment and protect all
fauna and flora at all sites of operations.
• Provide products and services supported with practical documented advice which,
when used and practiced in accordance with this advice, will not cause undue effects on
the environment.
• Preserve and protect all locations of archaeological, historical and natural interest in the
areas of operation.

All Subcontractor employees involved in the project will comply with the HSE requirements of
the project documented by the HSE Plan, project specific policies and procedures by
Subcontractor and that of the CONTRACTOR / COMPANY.

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5.2 HSE Plan

The HSE Plan amongst other requirements calls for scheduled internal audits, risk
assessments and control measures, and management reviews of the HSE MS on a quarterly
basis, offering an effective mechanism for ensuring adequacy, compliance and
improvements based on the ISO 14001:2009 and BS OHSAS 18001:2007.
The HSE Plan will address the all the requirements of the ARAMCO Code of
Practice on Preparation of HSE Plans and will include
• Project Specific HSE Policy
• Key HSE Performance Indicators / Objectives for the project
• Project HSE Organization & Key Personnel Responsibilities towards HSE
• Project Specific Risk Assessment for project activities
• Project Specific Environmental Aspects and Impacts Assessments
• Phase II Health, Safety and Environmental Impact Assessment (HSEIA)
• Hazards and Operability Study before issue of Approved for Construction (AFC) P&ID’s, Plot
Plans and other documents
• Other HSE Assessments
• HSE Requirements for Suppliers and Subcontractors
• Interface Matrix on HSE Management between SUBCONTRACTOR and Contractor
related to HSE Meetings, Inspections and Reports and Schedule of HSE audits led by
CONTRACTOR
• HSE Controls on all Contractor activities during detailed engineering, construction,
pre-commissioning, testing and commissioning of the project.
• List of Project Specific Procedures especially
o Occupational Hygiene /Health requirements
o Waste Management
o Emergency Procedures
o Legal Register and Compliance Documentation
• List of Contractor HSE Procedures
• Internal HSE Audit Schedule
• Training
• HSE Action Tracking
• HSE Reporting
• Forms to be used

******No Thing Followed******

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