Contractor's HSE Capability

Questionnaire
Revision 2, 9th August 2016

Country :
Location :
Date Questionnaire Completed :
Contractor's Name :
Contractor's representative :
 Questionnaire for Contractor HSE Capability Assessment

es
E Management "Guidelines for working together in a contract environment"

n the text in italics the content in this document is identical to Appendix III of the OGP HSE Management "Guidelines for wo
n a contract environment"

: Commitment, Leadership & Accountability

tment to HSE through leadership
e senior managers involved in HSE management?
nagers are personally involved in HSS Management through participation in periodical Management Review Meetings and s
of the leading & lagging indicators on monthly basis. HSE Department controls the HSE procedures and Admin Department
on controls the Security procedures.

evidence of commitment at all levels of the organization?

on of all Department in-charges during Management Review Meetings & Site HSE committee meetings; Participation of wor
alks; attending to Violation Logs are evidences of commitment at all levels of the Organization.

you promote a positive culture towards HSE in all matters?

on promote a positive culture by imparting Training on site specific HSE activities; conducting periodic Inspections & audits
Rewards for HSE implementations & adopting disciplinary procedure.

: Policies and Objectives

icy document
our company have an HSE policy document? If the answer is yes, please attach a copy.
e refer Carporate HSE policy attached as Annexure-I and Site HSE Policy attached as Annexure-II.

s overall and final responsibility for HSE in your organization?

gement - Owner

the most senior person in the organization responsible for this policy being carried out at the premises and on site where h
s are working? Provide name title and experience.
man & Managing Director is the most senior person responsible for the HSE Policy at Carporate level and respective Project
are responsible for Site HSE Policy at their respective sites.

bility of policy statement to employees

the methods by which you have drawn your policy statement to the attention of all your employees?

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y the policy statement at vital locations.
sed about policy statement effectiveness in Management Review Meetings.
ed during the Induction training imparted to all employees.
unicated to supervisory team including workforce in tool box meetings.
ng the participation of sub-contractor team for HSE Implementation and stakeholders in the consultation process.
re your arrangements for advising employees of changes in the policy?
gh Awareness sessions to all employees about the changes in HSE policy statements.
gh HSE circulars to all employees.
gh monthly HSE meetings.

: Organization and Resources

ation - commitment and communication
management involved in HSE activities, objective-setting and monitoring?
gement Review Meeting discusses on the policy matters, monitors performance of set objectives for continual improvemen
ent systems.
your company structured to manage and communicate HSE effectively? Provide a copy of your company organogram.
Head HSE Department acts as an interface between the Corporate Management and Site Management on HSE issues Proje
at sites owns the responsibility for HSE Implementation.
n-charges working under Project Manager monitors the HSE Implementation by Site Managers and workforce and reports th
ents and pending issues to the Project Manager.
ger provides HSE statistics and HSE policy related issues to Corporate Head HSE Department.
gement Review Meeting discusses on the policy matters for continual improvement of HSE Management systems.
d attached Carporate HSE Organogram attached as Annexure-III and Site HSE Organogram attached as Annexure-IV.

ovision does your company make for HSE communication meetings?

mmunications are discussed in Site HSE Meetings.
nal webportal of organization communicates the HSE events conducted across different sites.
y HSE meetings are conducted for HSE communications.
Quarterly Management review meetings.
d attached MOM of Site HSE Meeting attached as Annexure-V.
tence and training of managers, supervisors, senior site staff and HSE advisers
managers and supervisors at all levels who will plan, monitor, oversee and carry out the work received formal HSE training
lities with respect to conducting work to HSE requirements? If YES please give details. Where the training is provided in-ho
scribe the content and duration of courses.

aining content will be focussing on the Hazard Identification and Risk Assessment of all the Activities, Control Measures ad
g the risk and the residual risk with which the work is performed. In the process of addressing the above, the training will b
(a) relevant to the HSE programs proposed for implementation. (b) relevant to the procedure for testing the Emergency
ess (c) compliance requirements. Though there is no fixed duration set for the above trainings, it shall ensure that each em
nd competent towards effective implementation of HSE procedures. Please refere Training Matrix attached as Annexure-V
etence and general HSE training
rrangements does your company have to ensure new employees have knowledge of basic oil industry safety, and to keep t
e up to date?

tion training is compulsory for all employees. Site specific Training matrix shall be prepared and executed as per the sched
nd external expertise.

rrangements does your company have to ensure new employees also have knowledge of your HSE policies and practices?
tion is compulsory for all employees in which basic topics are covered i.e. HSE policy, Site requirements, PPEs, roles &
lities, risk assessment, significant environmental impacts etc. Please refer Employee HSE Induction form attacehd as Anne

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 rangements does your company have to ensure new employees have been instructed and have received information on an
azards arising out of the nature of the activities? What training do you provide to ensure that all employees are aware of co
nts?
e HSE Induction training, the employee will be ensured to have knowledge of the hazards relevant to the activities under h
ce and in accordance to the layout of the project activities.

rrangements does your company have to ensure existing staff HSE knowledge is up to date? (If training is provided in-hous
s of content).
aining programmes have been arranged to ensure that existing staff HSE knowledge is up to date. Please refer Training Ma
as Annexure-VI.

rrangements does your company have to ensure job competency for those involved in managing HSE hazards and risks? Pr
ompetency matrix. How do you recognise your Employees for safe working?

petent personnel are deployed for taking up the project activities as written in the HR policy. Roles and Responsibilities of t
along with the targets to be achieved are specified prior to deployment for a project. Periodical performance assessment (
HSE performance) will be conducted by the HOD and Project Manager to ensure competence skills are sustained.

HSE training is being provided to existing staff at regular intervals.

zed training
ou identified areas of your company's operations where specialized training is required to deal with potential hazards? (Plea
d provide details of training given).

Offshore HSE Induction is being provided to all personnel proceeding to offshore field in order to deal with potential hazard
d with the scope of work of the project.Please refer Employee HSE Induction form attacehd as Annexure-VII.

pecialized work involves radioactive, asbestos, chemical or other occupational health hazards, how are the hazards identifie
and controlled?

sments are carried out in order to identify, assess and control the hazards before starting each project activity including sp
afety Analysis are also carried out to identify, assess and control the hazards depend on the available site conditions. Pleas
sment procedure attached as Annexure-VIII.
rangements does your company have to ensure new employees have been instructed and have received information on se
operation. What training do you provide to ensure that all employees are aware of company requirements?

g on the geographic locations, specific security hazards have been identified.and Administrative controls such as deployme
t security system, liaison with the local government authorities, implementation of activities that demonstrate local social &
lity awareness programmes carried out during the induction training. Company HR induction is mainly focussed on awaren
requirements.
rrangements does your company have to ensure existing staff security knowledge is up to date? (If training is provided in-h
e details of content).
site Specific Security plan attached as Annexure-IX.
rrangements does your company have to ensure job competency for those involved in managing security risks? Provide tra
cy matrix.
site Specific Security plan attached as Annexure-IX.
lified staff - additional training
company employ any staff who possess HSE qualifications that aim to provide training in more than the basic requirement
any employs the HSE staff who possess HSE qualifications that aim to provide training in all aspects of HSE.
rds
do you spell out the HSE performance standards you require to be met?
on has well defined set HSE Objectives & Targets. HSE programs are devised for the performance of HSE Management Sys
er HSE Objectives & targets attached as Annexure-X.

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 you ensure these are met and verified?
ly analysis will be done for targets to be achieved.
rograms are verified in periodical Internal audits
d in Third party audit

you identify new industry or regulatory standards that may be applicable to your activities?
the Head Office, news letters and consultants. By referring Legal handbooks, obtaining information from website content a
g to relevant Journals dealing with legal requirements.

an overall structure for producing, updating and disseminating standards?

Register is prepared and maintained. Please refer Legal register signed pages attached as Annexure-XI.
: Contractor and Supplier Management
ent of suitability of Subcontractors/other companies
you assess:
mpetence?
ve reccomendations from previous contacts carried out?
actors are assessed based on their subscription to Quality Management Systems.
ords of the Subcontractor and companies with whom you place contracts?

do you spell out the standards you require your contractors to meet?
edures pertaining to implementation and operation, we mention that the Contractors shall comply with the company standards.
you ensure these standards are met and verified?
ement of the set objectives and targets for the entire project are assessed considering the in-house activities and the Contractors activities
reported in the Site HSE Committee and Management Review meetings.
: Risk Management
nd effects assessment
iques are used within your company for the identification, assessment control and mitigation of hazards and effects? Provide evidence.

ment is prepared before starting any activities. Refer Risk Assessment procedure & Format attached as Annexure-VIII.

e of the workforce
ms are in place to monitor the exposure of your workforce to chemical or physical agents?

ntification & Risk Assessments, Job Safety Anaysis, PTW systems are in place to identify the hazards to which the work force is exposed. The
ring checks are carried out at each job locations to monitor the chemical & physical agents.

g of chemicals
workforce advised on potential hazards (chemical, noise, radiation, etc.) encountered in the course of their work?

ily tool box talks.

al protective equipment
gements does your company have for provision and upkeep of protective equipment and clothing, both standard issue, and that required f
activities?

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PEs are procured, issued and managed by HSE department with the help of Admin department. PPE issue register is maintained. PPEs for S
e procured through procurement department based on the specific requirement as per the project.

management
ms are in place for identification, classification, minimisation and management of waste?

on, classification, minimisation and management of diffeerent types of wastes are done as per the regulatory compliances mentioned in the
ntal Management Plan. Standard Operating Procedures for environmental management, compliance to MARPOL notifications, SOLAS requi
Preparedness and its Response evaluation, continous monitoring of significant environmental aspects ensure the control of environmental

nd alcohol
e a drug and alcohol policy in your organisation? If so, does it includes pre-employment and random testing?

mpany has a defined Drug and Alcohol Policy. It does not include the pre-employment & random testing, however the random test is being
tes. Please refer Site Drug & Alcohol Policy attached as Annexure-XII.

: Business Processes
perations manuals
have a company HSE manual (or Operations Manual with relevant sections on HSE) that describes in detail your company
ng practices relating to your work activities? If the answer is YES please attach a copy of supporting documentation.
any Site HSE manual is in place. Please refer Site HSE manual attached as Annexure-XIII.

have a company Security manual (or Operations Manual with relevant sections on Security) that describes in detail your co
Security working practices relating to your work activities? If the answer is YES please attach a copy of supporting docume

you ensure that the working practices and procedures used by your employees on-site are consistently in accordance with
ity policy, objectives and arrangements?
ne HSE inspection, Management walk about, Internal Audit and External Audit is carried out for continuous Monitoring.
ent control and maintenance
u ensure that plant and equipment used within your premises, on-site, or at other locations by your employees are correctly registered, con
ined in a safe working condition? Provide a description of your preventive maintenance system.

n is certified & follows ISO:14001:2004 / OHSAS:18001 standards. organization will ensure within premises that infrastructure, plant, equip
ations are correctly registered, certified, controlled and maintained in safe working condition. organization have its online EMS (Equipment
system ) in place and periodicaly alearts are generated for every equipments.
fety management
gements does your company have for combating road and vehicle incidents?
ave hired vehicles and the contractor have the overall responsibility for combating road and vehicle incidents.
: Performance Monitoring and Improvement
ment and performance monitoring of work activities
angements does your company have for supervision and monitoring of performance?
e Medical staff in your Company?

pe of performance criteria are used in your company? Give examples.

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re the Performance Criteria:-
e Injury (LTI)
Case (FAC)
dents
Treatment Case (MTC)
e Incident Rate (LTIR)
cordable Incident Rate (TRIR)
Damage Case
ear Miss Incidents
otential Near Miss Incidents
BBS Observations Tracking Register

angements does your company have for passing on any results and findings of this supervision to your:
gement?
onthly HSE Reports, Management Review Meetings, Management Information System (MIS) Reporting.
ees?
otice boards, Monthly HSE meetings, Online Document Management System (DMS).
formance achievement awards
mpany received any award for HSE performance achievement?

zation received following awards:

nual Greentech Environment Award 2014.
nual Greentech Safety Award 2014.
nual greentech Environment Award 2015.
nual Greentech Environment Award 2015.

ry notifiable incidents / dangerous occurrences

mpany suffered any statutory notifiable incidents in the last 5 years (safety, occupational health and environmental)? Answer with details i
ry, most frequent types, causes and follow-up preventative measures taken.

ement requirements and prohibition notices

mpany suffered any improvement requirement or prohibition notices by the relevant national body, regulatory body for HSE or other enfor
r been prosecuted under any HSE legislation in the last 5 years? If your answer is YES please give details.

formance record

maintained records of your incidents and HSE performance for the last 5 years? If YES, please provide the following: Number of Fatalities,
st Work Day Cases, Medical Treatment Cases and Restricted Work Day Cases. Also include the Fatal Accident Rate, Lost Time Injury Frequen
dable Incident Rate (TRCF) for each year. (Note: Please include your company definitions of the above-mentioned terms for clarification ref
Performance Accident Data Report).

refer the Performance statistics for last 08 years attached as Annexure-XIV.

ealth performance recorded?
port from the Medic deployed at site.
nvironmental performance recorded?
ntal related records.( for eg : Garbage Disposal records, Fuel consumptions records, periodical monitoring of pollutant parameters).
n is HSE performance reviewed? By whom?

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erformance Report, Monthly and Yearly reports are reviewed by HSE professionals at site. Site HSE Management reviews the performance
meetings. Client convenes periodical HSE Meetings for reviewing the HSE Performance.
e Office monthly performance is reviewed by HOD-HSE.
nt steering committee review the HSE performance once in a quarter in Management review meeting.

ecurity performance recorded and reviewed? By Whom?

tive Controls on the security system are assessed and monitored by Admin department.
t investigation and reporting
ducts incident investigations?
estigation team will conduct the incident investigation.
the findings following an investigation, or a relevant incident occurring elsewhere, communicated to your employees?

nt from Incident Investigation Report is discussed in safety committee & management review meeting. Copy of the same is distributed to a
Workers are communicated about Lesson Learnt of incident in tool box meeting. Please refer Incident Investigation report attached as An

miss safety learning reported?

s incidents are reported / recorded. The learnings of all nearmiss incidents are discussed and communicated to all employees in tool box m
r Near Miss Incident report attached as Annexure-XVI.

cy preparedness and response

n has Emergency Responseand communication procedure & plan in place. Mock drills for the same is conducted at regular intervals. Follow
nducted at site:-Fire emergency, Electric shock, Fall from height, Abandonment of Ship, Manoeuvring of boat etc. Please find attached Eme
rocedure attached as Annexure XVII.

: Audits and Reviews

ave a written document on HSE auditing?

refer para 5.28 of Site HSE Manual for Inspection & Audit procedure attached as Annexure-XIII.
s this document specify the standard for auditing (including unsafe act auditing) and the qualification for auditors?
ditors are involved to conduct HSE internal audit. All auditors are qualified from approved agencies. External audit is conducted by an accre

company HSE Plans include schedules for auditing and what range of auditing is covered?
l audit is scheduled once in a quarter. External audit by certification agency is scheduled once in a year. Please refer Internal Audit schedu
Annexure XXI.
he effectiveness of auditing verified and how does management report and follow-up audits?
ctions & improvement efforts are recorded in minutes of meeting of MRM. In the next MRM, the results of all actions & efforts are discuss
he effectiveness. Management Review Meeting (MRM) is conducted once in a quarter.

company HSEMS comply with any international standard ( ISO or OHSAS) and it has been certified by recognized certification society?

n HSEMS complies with the following standards: ISO 9001:2015, ISO 14001:2004 and BS OHSAS 18001:2007.
r certifications attached as Annexure-XVIII & XIX.
: HSE Management - Additional Features
ship of association
e nature and extent of your company's participation in relevant industry, trade, and governmental organisations?
to the activities of National Safety Council, India.
nal features of your HSE management

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 ompany have any other HSE features or arrangements not described elsewhere in your response to the questionnaire?

ation have arranged Behaviour Based Safety trainings to all Line managers & HODs by external faculty at all project sites.
ation have also implemented SPOT (Safety Performance Observation Team) card at all project sites to improve the reporting of Good HSE p
& Unsafe Conditions. SPOT Observations are recorded and reported on daily basis to the Head office by all project sites. Please refer copy
ed as Annexure-XX.
ation have site based Environmental Management plan & waste management plan. Refer Annexure-XXII.
ed significant environmental Aspect Impact register is prepared to ensure compliance of all relevant legal requirements related to Environm
XIII.
ation have the site based HSE Rewards scheme to encourage the employees for best HSE performance. Refer Annexure-XXIV.

0 : Working Conditions
nce with laws
Company comply with local laws and regulations regarding working conditions?
ation complies with local & global laws & regulations regarding working conditions. As a process of external auditing, our overseas projects
the review of HSE performance.
have an internal policy regarding working conditions? If the answer is yes, please attach a copy.

n Occupational Health Safety & Environment policy covers the necessary commitment regarding working conditions. Please refer organizati
hed as Annexure-I.

1: Company specific information

n, since 1959, has been a trusted infrastructure construction company across diversified segments.
apoorji Pallonji Group since 2000.
cord of delivering projects ahead or on time.
xecuted across diverse geographies such as Africa, Middle East, since 1980, contributed 30% to revenues.
marine construction.
technological prowess.
quality management systems ISO 9001, ISO 14001, BS OHSAS 18001.
ast 53 years organization has delivered :-
marine works.
ridges, flyovers, Viaducts.
lane kilometers of roads.
Tanks (India has 8 LNG Tanks).
egas Terminal.
Elevated Metro.
els and Hydro Works.
neral Civil Engineering & Industrial Structure.
hore Process Platform completed , LEWPP-T1 &T2 on going.
verseas Projects.

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