Sr. No.

` 50/-*

U.T., CHANDIGARH

DUPLICATE REGISTRATION
CERTIFICATE
*Note : This is a downloaded File. In order to deposit the same,
the applicant has to collect the 'File receipt' from the R&LA
File Sale Counter after depositing the concerned File Fee.

Name .......................................................................

Address .......................................................................

Ph./Mobile No. .......................................................................

Vehicle No. .......................................................................

Inquiry Contact No.: 0172-2700341

Official Website: www.chdtransport.gov.in

INDIAN RED CROSS SOCIETY

U.T., CHANDIGARH BRANCH
 DUPLICATE
REGISTRATION CERTIFICATE
PROCEDURE

Step Process

Purchase this File from the R&LA File Sale Counter

Step 1 OR

Download this File/requisite Forms from the official website of

Transport Department, Chandigarh Administration - www.chdtransport.gov.in

Step 2 Read the instructions mentioned in the File/Forms carefully

Complete and attach all the required Forms/Documents as per the Checklist
Step 3
[See Page No. 2 for the Checklist of all Forms/Documents]

Obtain a Token from the RC counter at the R&LA Office

Step 4
[See Page No. 3 for File Submission location & timings]

Submit your complete file & fees at the concerned counter (as per your
Step 5 Token No.) and collect your Fee Receipt
[Refer - www.chdtransport.gov.in for the Fee Structure]

Your Registration Certificate (RC) will be dispatched to you via Speed Post,
Step 6
and delivered at your given address.

DISCLAIMER

All instructions mentioned in this file, including the procedure, checklist, locations,
timings & fees are indicative in nature and meant to assist the applicants. However
these are subject to change from time to time as per orders of the competent authority.

1
 CHECK LIST
Sr. Page
Form/ Document
No. No.
Form No. 26
1 (Application for the issue of Duplicate Certificate of Registration) 4
(Stamp signed, in case the vehicle is still financed)

2 Police Report/ DDR (In original, or self attested photocopy) 6

3 Chassis & Engine Pencil Print (Plate prints not acceptable) 7

4 Copy of valid Insurance Certificate (Self attested, with address as on RC) 8

5 Owner’s Undertaking 9
(for Duplicate Registration Certificate alongwith latest photo, self attested)

Old Registration Certificate Report (In case of old/ laminated Registration

6 10
Certificate, from the concerned counter)

Signature Identification of owner (Showing the signature in driving

7 licence/pan card/Identity card or specimen signatures attested by 11
Gazetted Officer/Executive Magistrate with latest photo attested)

Authorization, in case of Proprietorship/ Private Limited/ Limited/

8 12
Partnership Firms (If applicable, for details, refer concerned page)

9 Form No. 33 (If applicable, in case of change of address) 13

10 Authority Letter (If applicable) 15

I hereby certify that I have enclosed all the above-mentioned documents

correctly to the best of my knowledge and that nothing has been concealed by me.

(Signature of the applicant)

Dated:

NOTE – Please bring the original documents whose attested photocopies have
been attached with the file

2
 GENERAL INSTRUCTIONS

FILE SUBMISSION
The location and timings for file submission are as follows:-

LOCATION TIMINGS

9:00 AM to 1:00 PM
Registering & Licensing Authority
&
Office, Near Municipal Corporation,
2:00 PM to 4:00 PM
Sector 17,Chandigarh
(Monday to Friday)

SENIOR CITIZENS/DEFENCE PERSONNEL/HANDICAPPED

For the convenience of Senior Citizens/Defence Personnel/Handicapped
Persons, the File Submission can be done on Saturdays (except Gazetted Holidays) at
the following location and timings:-

LOCATION TIMINGS

Registering & Licensing Authority

Office, Near Municipal Corporation, 10:00 AM to 1:00 PM (Saturday)
Sector 17,Chandigarh

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 FORM 26
(See Rule 53)
APPLICATION FOR THE ISSUE OF DUPLICATE CERTIFICATE OF REGISTRATION
(To be made in duplicate if the vehicle is held under an agreement of hire-purchase/lease/hypothecation
and in triplicate if the Original Registering Authority is different, the duplicate copy and the triplicate copy with the
endorsement of the Registering Authority to be returned to the Financier and Registering Authority simultaneously
on issue of duplicate certificate)

To

The Registering Authority,

..............................................

..............................................

The certificate of registration of my/our motor vehicle, the registration mark of which is ....................................
has been lost/destroyed/completely written-off/soiled/torn/multilated in the following circumstances :-

...........................................................................................................................................................................................

...........................................................................................................................................................................................

*I/We hereby declare that to the best of my/our knowledge the Registration of the Vehicle has not been
suspended or cancelled under the provisions of the Act or Rules made thereunder and the circumstances explained
above are true.

I/We do hereby apply for the issue of a duplicate Certificate of Registration.

The written-off/soiled/torn/mutilated Certificate of Registration is enclosed.

The vehicle is not held under any agreement of Hire-Purchase/Lease/Hypothecation. The vehicle is also not
superdari and free from all encumbrances.

I/We hereby declare that I/We on ........................................(date) have filed a complaint (copy enclosed) with
the police about the loss of Certificate of Registration immediately after the loss has been noticed.

Date ............................................ Signature/thumb impression of Applicant

*Strike out whichever is inapplicable.

The vehicle is held under hire-purchase/lease/hypothecation agreement with ...................................................

and the "No Objection Certificate" has been granted/refused by the financier hereunder: Where "No Objection
Certificate" is refused, applicant shall make a declaration as required under sub-section (8) of section 51.

......................................................................................

Signature or thumb impression of the Owner

Name ...........................................................................

Full address ................................................................

Date ..............................................

Note : (1) Full particulars of the circumstances shall be furnished in the case of loss or destruction of the
Registration Certificate.

(2) Strike out whichever is inapplicable.

4
 CONSENT OF THE FINANCIER FOR GRANT OF 'NO OBJECTION
CERTIFICATE' UNDER SECTION 51(6)

I/We, being a party to an agreement of hire-purchase/lease/hypothecation in respect of motor vehicle

specified above :

(1) have "No Objection" in issue of the duplicate certificate of registration of the said vehicle.

(2) have "Objection" in issue of the duplicate registration certificate of the said vehicle, for the reasons given
hereunder ......................................................................................................................................................................................
.........................................................................................................................................................................................................

Date ........................ .........................................................

Signature of Financier

OFFICE ENDORSEMENT

Ref. Number ........................................................ Office of the .....................................................................................

A duplicate certificate of registration as requested above is issued with the note of agreement of hire-
purchase /lease/hypothecation on ................................................................... and is noted in the original registration
records in Form 24.

.................................................................................

Date ........................... Signature of the Registering Authority

To

The Financier ..................................................................................................................................................

The Registering Authority ............................................................................................................................

(To be sent to both the above parties by Registered Post Acknowledgement Due)

Specimen signature or thumb impression of the Registered Owner and Financier are to obtained in original
application for affixing and attestation by the Registration Authority with the Office seal in Forms 23 and 24 in such a
manner that the part of impression of seal or a stamp and attestation shall fall upon each signature :

Specimen Signature of the Financier Specimen Signature of the Registered Owner

1. 1.

2. 2.

5
 POLICE REPORT / DDR
(In original, or self attested photocopy)
(PASTE HERE)

6
CHASSIS & ENGINE PENCIL PRINT
(Plate prints not acceptable)
(PASTE HERE)

7
COPY OF VALID INSURANCE CERTIFICATE
(Self attested, with address as on RC)
(PASTE HERE)

8
 OWNER'S UNDERTAKING

Applicant latest
attested photograph

I/We .................................................................................... S/o ...................................................................................

R/o .............................................................................. Chandigarh do hereby solemnly affirm and declare as under:-

1. That I am the owner of Vehicle No. ................................................ Engine No. .........................................................

Chassis No. .............................................................. Model .......................................... which was financed by

...............................................................................................

2. That I have lost my Registration Certificate and have lodged DDR for the same.

3. That I will be responsible if Registration Certificate found in any Challan, accident, theft, court or Police

cases etc.

DEPONENT

VERIFICATION :

Verified that the above information is correct to the best of my knowledge and belief and noting has been

concealed by me. In case of my concealment or misrepresentation, legal action may be taken against me. Such action

can be taken under Section 182 IPC, Section 415 read with Section 417 and 420 as the case may be.

DEPONENT

9
OLD REGISTRATION CERTIFICATE REPORT
(In case of old / laminated Registration Certificate,
from the concerned counter)
(PASTE HERE)

10
SIGNATURE IDENTIFICATION OF OWNER
(Showing the signature in driving licence /
PAN Card / Identity Card or specimen signatures
attested by Gazetted Officer / Executive Magistrate
with latest photo attested)
(PASTE HERE)

11
 AUTHORIZATION, IN CASE OF
PROPRIETORSHIP / PRIVATE LIMITED /
LIMITED / PARTNERSHIP FIRMS
(If applicable, for details, see below)
(PASTE HERE)

Note
1. In case of Proprietorship firm , attach any Government document showing
Proprietorship of the firm along with duly signed crossed letterhead of the firm

2. In case of Private Limited/Limited company, attach Memorandum along with

Resolution from Board of Directors (In original)

3. In case of Partnership firm , attach photocopy of partnership deed (Self

attested)and NOC from other partners on letterhead (In original)

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 FORM 33
(See Rule 59)
INTIMATION OF CHANGE OF ADDRESS FOR RECORDING IN THE
CERTIFICATE OF REGISTRATION AND OFFICE RECORDS
(To be made in triplicate if the vehicle is held under agreement of hire-purchase/lease/hypothecation, the
duplicate copy and the triplicate copies with the endorsement of the Registering Authority to be returned to the
Financier and the Registering Authority (from whose jurisdiction the vehicle is removed) simultaneously, on making
the entry of change of address in the certificate or Registration and Form 24).

To

The Registering Authority

..............................................

..............................................

I/We ................................................................................................................................................................................
Son/wife/daughter of ............................................................................. (full address) ............................................................
Registered Owner of motor vehicle No. ................................................ have ceased to reside, do not have the place of
business at the address recorded in the certificate of Registration with effect from ............................................................
The present address is given below (evidence to be enclosed).

...........................................................................................................................................................................................

...........................................................................................................................................................................................

*The vehicle is not held under any agreement of hire-purchase/lease/hypothecation.

*The vehicle is held under an agreement of hire-purchase/lease/hypothecation with ........................................

. ...........................................................................................................................................................................................

(Name and full address of the Financier)

The certificate of Registration is enclosed. I/We request that the change of address may be recorded in the
certificate of Registration and Form 24.

.......................................................................

Date ............................................ Signature or thumb impression of the

Registered Owner of the vehicle

*Strike out whichever is inapplicable.

CONSENT OF THE FINANCIER IN THE CASE OF MOTOR VEHICLE HELD UNDER AN AGREEMENT

I/We, being a party to an agreement of hire-purchase/lease/hypothecation in respect of the abovesaid

vehicle, hereby:

(1) Give consent for effecting the above change of address with the note of an agreement in my/our favour in
Forms 23 and 24 by the Registering Authority.

(2) Refuse to give consent for effecting the above change of address by the Registering Authority, due to the
reasons furnished hereunder :

...........................................................................................................................................................................................

...........................................................................................................................................................................................

Date ........................ .........................................................

Signature of Financier

13
 OFFICE ENDORSEMENT

Ref. Number ........................................................ Office of the .....................................................................................

The above change of address has been entered with the note of agreement of hire-purchase/
lease/hypothecation in favour of the Financier in the Certificate of Registration and in Form 24.

Date ........................... Signature of the REGISTERING AUTHORITY

To

The Financier ...................................................................................................................................................................

The Registering Authority .............................................................................................................................................

(To be sent to both the above parties by Registered Post Acknowledgement Due)

Specimen Signatures or thumb impressions of the Registered Owner and Financier are to be obtained for
affixing and attestation by the Registering Authority with official seal in Forms 23 and 24 in such a manner that part of
impression of the seal or stamp and attestation shall fall upon each signature :

Specimen Signature of the Financier Specimen Signature of the Registered Owner

1. 1.

2. 2.

14
 Owner Photo AUTHORITY LETTER Authorized Person Photo

To
The Registering & Licensing Authority,
U.T., Chandigarh

I, ................................................................................................., owner of the said vehicle, hereby

authorize Mr./ Ms. ........................................................................................ for my file submission.

Relation/ Association of authorized person with owner: ............................................................................

Reason for absence of owner: ............................................................................................................................

PARTICULARS OF THE OWNER:

Full Name: .............................................................. Father's Name: .................................................................

Full Address: ........................................................................................................................................................

................................................................................... Mobile No.: .......................................................................

Vehicle No./ Temp. No.: ........................... Engine No.: ..............................Chassis No. ..............................

Photo Id Proof enclosed: Voter Card/Aadhar Card/Driving License/PAN Card/Id-Card

PARTICULARS OF THE AUTHORIZED PERSON:

Full Name: .............................................................. Father's Name: .................................................................

Full Address: ........................................................................................................................................................

................................................................................... Mobile No.: .......................................................................

Photo Id Proof enclosed: Voter Card/Aadhar Card/Driving License/PAN Card/Id-Card

(Specimen Signatures of the authorized person)

1. ...................................................... 2. .................................................... 3. .....................................................

Owner (Signature/ Stamp)

** For office use only **

Authority Letter with ID Proof Accepted: Yes/No

Branch Incharge R&LO R&LA

15
 ** For office use only **

OBJECTIONS
A) The following Forms/Documents have NOT been attached/completed in the file :

Sr.
Form/ Document
No.

Any other objections/ observations:

(Signature of the Data Entry Operator)

Dated:

OR
B) Certified that I have checked the file and the same is fit for submission .

(Signature of the Data Entry Operator)

Dated:
Branch Incharge

16
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Obey Traffic Rules
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MANDATORY

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STOP GIVE WAY NO ENTRY ONE WAY
BOTH DIRECTIONS PROHIBITED HAND CART PROHIBITED PROHIBITED

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SOUND HORN TURN LEFT AHEAD ONLY TURN RIGHT OR TURN RIGHT AHEAD OR TURN LEFT KEEP LEFT CYCLE TRACK

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STAGGERED INTERSECTIONS MAJOR ROAD AHEAD SUPPLY ROAD LOOSE GRAVEL CYCLE CROSSING CATTLE CROSSING WAY ENDS

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INFORMATORY

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PUBLIC TELEPHONE PETROL PUMP HOSPITAL FIRST AID POST EATING PLACE LIGHT REFRESHMENT RESTING PLACE NOT THROUGH SIDE
ROAD

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NO THROUGH ROAD nk;ha vksj ikfdZax nksuksa rjQ ikfdZax SCOOTER AND CYCLE STAND TAXI STAND AUTO-RICKSHAW STAND
CYCLE RICKSHAW
PARKING THIS SIDE PARKING BOTH SIDES MOTOR CYCLE STAND STAND

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ROAD SIGNS GUIDE YOU ON THE ROAD.
ALWAYS FOLLOW THEM. THEY ARE FOR YOUR SAFETY.
Printed at : BANSAL GRAPHICS
136-140/28, Industrial Area, Phase-1, Chandigarh
Phone : 0172-5052214, 5018214

17