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Indira Gandhi National Centre For The Arts Sutradhara Division Estate Management Unit

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F.No.

7/1(85)/2019-20/SD/EMU(Civil)

INDIRA GANDHI NATIONAL CENTRE FOR THE ARTS


SUTRADHARA DIVISION
ESTATE MANAGEMENT UNIT

Tender Document
Sub :- Provision for setup of Exhibition Hall in 2nd floor A Block IGNCA-reg.

Cost of Tender: Free of Cost


(Tender Form can be downloaded from IGNCA’s website)
www.ignca.nic.in&https://eprocure.gov.in/eprocure/app.

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INDIRA GANDHI NATIONAL CENTRE FOR THE ARTS
NOTICE INVITING TENDER
Name of Work : Provision for setup of Exhibition Hall in 2nd floor A

Block IGNCA-reg

NIT No.: 49/IGNCA/SD/EMU/2019-20

Name of Work : Provision for setup of Exhibition Hall in 2nd floor A

Block IGNCA-reg

Estimated Cost : Rs.9,02,574/-

Earnest Money : Rs.18,051/--(to be returned after receiving


(2% of the Estimated Cost) performance guarantee.

Security Deposit : 2.5% of tendered value will be deducted from each


Running bill.
Performance Guarantee : 5% of the tendered value of the work (to be returned
After successful completion of work). In case at
maintenance of building & services 2.5% P.G. will be
converted in security deposit. Thus, makes security
deposit as 5% of Tender Value which will be returned
after 03 months of completion. Provided no defect are
apparent in the work/services, if defect not rectified
by the agency, these will got rectified from the security
deposit and decision of Engineer-in Charge and Chief
Engineer will be final & binding.
Time allowed for submission of Performance Guarantee:-
1. Time allowed for submission of Performance Guarantee from the date of issue of letter of
acceptance is 3 days.
2. Maximum allowable extension with late fee @ 0.1% per day of Performance Guarantee amount
beyond the period provided in (i) above is 2 days.
Time Allowed for execution of work : 30 days

Document Download: Tender documents may be downloaded from CPPP site


https://eprocure.gov.in/eprocure/app as per the schedule as given in CRITICAL DATE SHEET as under.

CRITICAL DATE SHEET

Published Date/ Bid Document Download Start Date :-


Bid Submission Start Date/Time 04/06/2019, 3:00 PM
Bid Submission End Date/ Time 21/06//2019, 3:00 PM
Bid Opening Date/Time 24/06/2019, 3:00 PM

(Bijender)
Under Secretary (EMU)

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INDIRA GANDHI NATIONAL CENTRE FOR THE ARTS
SUTRADHARA DIVISION
ESTATE MANAGEMENT UNIT

Name of Work:-Provision for setup of Exhibition Hall in 2nd floor A Block IGNCA-reg.

Online percentage rate tenders are invited on behalf of Indira Gandhi National
Centre for the Arts (IGNCA) from the CPWD Registered contractor in civil
category or empanel list of MES, Central Govt. and other state Govt.
Departments or having experience for execution of similar works in government
organisation i.e. 3 no. works each of value not less than 40% of estimated cost
put to tender or 2 no. works each of value not less than 60% of estimated cost put
to tender or 1 no. work of value not less than 80% of the estimated cost put to
tender the last 7 years ending previous month. The experience certificate shall be
signed by the Executive Engineer or equivalent ranked officer.

Document Download: Tender documents may be downloaded from CPPP site


https://eprocure.gov.in/eprocure/app as per the schedule as given in CRITICAL
DATE SHEET as under.
Bid Submission:
Bidders are advised to visit this website regularly to keep themselves updated as
any change/ modification in the tender will be intimated through this website
only.
Bids shall be submitted online only at CPPP website:
https://eprocure.gov.in/eprocure/app
Intending tenderers are advised to visit IGNCA website as well as CPPP website
https://eprocure.gov.in/eprocure/app regularly till closing date of submission of
tender for any corrigendum / addendum/ amendment.
Tenderer/Contractor are advised to follow “Instructions to Bidder for Online Bid
Submission” provided in the Annexure “A” for online submission of bids .
Bid documents may be scanned with 100 dpi with black and white option which
helps in reducing size of the scanned document.
The tender should be submitted online in single packet as under:

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a) Eligibility and financial bid indicating item price as mentioned in the bill of
quantity.
The Eligibility and Financial bid should be submitted online by the bidder. The last
date of issue of tender form, last date and time of receipt, date and time of
opening of the tender are same as mentioned in the critical date sheet (the
tender document can also be downloaded from IGNCA website: www.ignca.nic.in
and https://eprocure.gov.in/eprocure/app

Sl. Name of Probable amount of Earnest Money @ 2%


No. Work contract of tender amount
(Rs.) (Rs.)
1. Provision for setup of 9,02,574/- 18,051/--
Exhibition Hall in 2nd floor
A Block IGNCA-reg.

(Bijender)
Under Secretary (EMU)

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Name of Work:-Provision for setup of Exhibition Hall in 2nd floor A Block IGNCA-reg.

COMPANY PROFILE
Earnest money Deposit (EMD)
Name of the Company
Address
Telephone Nos.
FAX No.
E-mail ID
Name & Telephone Number of Contact
Person
PAN No.

Please Note:Earnest Money Deposit (EMD) amounting to 18,051/--

(Rupees eighteen Thousand fifty one Only), in the form of Demand Draft/ Pay
Order may be deposited in favour of “IGNCA, New Delhi’ must be delivered to the
address Under Secretary, EMU Section at No.3, Dr. Rajendra Prasad Road,
adjacent to CPWD Site Office, New Delhi, before bid opening date/ time as
mentioned in critical date sheet. No cash/ cheque will be received or accepted.

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Eligibility Criteria:
The following documents are to be uploaded online at
https://eprocure.gov.in/eprocure/app by the Contractor
i) Copy of EMD for an amount of Rs.18,051 /- in the form of Demand Draft
/Banker/s cheque/Pay Order in favour of IGNCA, New Delhi to be uploaded
online. Original EMD shall be deposited in the office of US (EMU), before
due date and time.
ii) G.S.T. Registration certificate.

iii) Copy of PAN Card issued by Income Tax Department.

iv) Valid CPWD Registration certificatein civil category or empanel list of MES,
Central Govt. and other state Govt. Departments or experience certificate
of E.E. or equal rank officer for execution of similar works in government
organisations i.e. 3 no. works each of value not less than 40% of estimated
cost put to tender or 2 no. works each of value not less than 60% of
estimated cost put to tender or 1 no. work of value not less than 80% of the
estimated cost put to tender the last 7 years ending previous month.

v) Tender Acceptance Letter as per format provided. (At pg.27)

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Details of Earnest Money Deposit

1. Draft/ Pay Order No.

2. Date of Draft/ Pay


Order

3. Amount (Rs.)

4. Bank

5. Name of Agency/ Firm

6. Telephone No.

7. Mobile No.

8. Fax No.

9. Email ID

10. Stamp and Signature


with Date

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INDIRA GANDHI NATIONAL CENTRE FOR THE ARTS,C.V. MESS BUILDING,
JANPATH, NEW DELHI -110001

General Terms & Conditions of the Contract

1. This contract means the documents forming the tender and acceptance
thereof and the formal agreement executed between the IGNCA and the
contractor together with the documents referred to therein including the
terms and conditions of the contract, the specifications and instructions
issued from time to time by the IGNCA, New Delhi all these documents
taken together shall be deemed to form one contracts and shall be
complementary to one another.

2. In the contract the following expression shall unless where the context
otherwise requires have the meaning hereby respectively assigned to them.
a. The expression works or work shall, unless there be something either in the
subject or context repugnant to such construction, be construed and taken
to mean the works by or by virtue of the contract contracted to be
executed whether temporary or permanent, and whether original, altered,
substituted or additional.
b. The Site shall mean the land/or other places on, into or through which work
is to be executed under the contract or any adjacent land, path or street
through which work is to be executed under the contract or any adjacent
land, path or street which may be allotted or used for the purpose of
carrying out the contract.
c. The contractor shall mean an individual or firm or company whether
incorporated or not and shall include the legal personal representative of
such individual or the persons composing such individual or firm or
company of the successors of such individual or firm or company and the
permitted assigns of such individual or firm or company.
d. Department will mean the IGNCA.
3. Online tenders are hereby invited by IGNCA for the work from the eligible
contractors.
4. Bids shall be submitted online only at CPPP website:
https://eprocure.gov.in/eprocure/app on or before last date and time given in the
Critical Date Sheet.
5. The Tender not accompanying with the following documents is liable to be
rejected :-

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i) Copy of EMD for an amount of Rs.18,051/-- in the form of Demand
Draft /Banker/s cheque/Pay Order in favour of IGNCA, New Delhi to
be uploaded online. Original EMD shall be deposited in the office of
US (EMU), before due date and time.

ii) G.S.T. Registration certificate.

iii) Copy of PAN Card issued by Income Tax Department.

iv) Valid CPWD Registration certificate in appropriate class in Civil


category or empanel list of MES, Central Govt. and other state Govt.
Departments or experience certificate of E.E. or equal rank officer for
execution of similar works in government organization i.e. 3 no.
works each of value not less than 40% of estimated cost put to
tender or 2 no. works each of value not less than 60% of estimated
cost put to tender or 1 no. work of value not less than 80% of the
estimated cost put to tender the last 7 years ending previous month.
v) Tender Acceptance Letter as per format provided. (At pg. 28)

6. Similar work means – Building Works.

7. The work shall be executed as per CPWD specification.

8. Unless or otherwise stipulated in the items, the rates are for all height &
lifts and leads.

9. No secured advance etc. shall be paid or allowed to the contractor.

10. The contractor shall be responsible to arrange at his cost all necessary
tools, machinery and equipment required for the execution of work.

11. If bid not opened due to any unforeseen reason, it will be opened on next
working day.

12. The rates quoted by the Tenderer are including of all Taxes/GST etc and
nothing shall be paid on account of any taxes what so ever.

13. The tendered shall quote the rates inclusive of all charges and taxes. IGNCA
shall pay only the rates quoted and agreed through this tender.

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14. Conditional and incomplete tenders shall be rejected.
15. The submission of more than one tender under different names is strictly
prohibited and in such a case all such tenders shall be rejected.

16. No escalation will be given on any ground what so ever may be the reason.
The rate quoted in the tender shall remain firm and be valid till the stipulated
contract period and extended period if any and it should include all charges and
Taxes.

17. If any of the information furnished by the tenderer is found to be incorrect


at any point of time his contract is liable to be terminated without giving any
notice and his earnest money and other deposits shall be forfeited.

18. The tenderer signing the tenders in case of firms should specify whether
they are signing as (i) Sole proprietor (ii) Under power of attorney (iii) Director,
Manager or Secretary, etc. as the case may be copies of the documents
authorized the signing authority to sign the tender shall be attached with the
tender form.

19. In case the services of contractor are not found satisfactory, this contract
can be terminated after issuing notice as per rules mentioned in the tender
documents.
20. In the case of discrepancy between the schedule of Quantities, the
Specifications and/ or the Drawings, the following order of preference shall be
observed:-
(i) Description of Schedule of Quantities.
(ii) Particular Specification and Special Condition, if any.
(iii) Drawings.
(iv) CPWD Specifications.
(v) Indian Standard Specifications of B.I.S.
21. In the event of the tender being submitted by a firm, it must be signed
separately by each partner thereof or in the event of the absence of any partner,
it must be signed on his behalf by a person holding a power-of attorney
authorizing him to do so, such power of attorney to be produced with the tender,
and it must disclose that the firm is duly registered under the Indian Partnership
Act, 1952.
Receipts for payment made on account of work, when executed by a firm, must
also be signed by all the partners, except where contractors are described in their
tender as a firm, in which case the receipts must be signed in the name of the firm

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by one of the partners, or by some other person having due authority to give
effectual receipts for the firm.
22. In the case of any tender where unit rate of any item/items appear
unrealistic, such tender will be considered as unbalanced and in case the tenderer
is unable to provide satisfactory explanation, such a tender is liable to be
disqualified and rejected.
23. In Percentage Rate Tender, the tenderer shall quote percentage
below/above (in figures as well as in words) at which he will be willing to
execute the work. He shall also work out the total amount of his offer and the
same should be written in figures as well as in words in such a way that no
interpolation is possible. In case of figures, the word ‘Rs.’ should be written
before the figure of rupees and word ‘P’ after the decimal figures, e.g. ‘Rs. 2.15P
and in case of words, the word ‘Rupees’ should precede and the word ‘Paisa’
should be written at the end.
24. The work to be carried out under the Contract shall, except as otherwise
provided in these conditions, include all labour, materials, tools, plants,
equipment and transport which may be required in preparation of and for and in
the full and entire execution and completion of the works. The descriptions given
in the Schedule of Quantities shall, unless otherwise stated, be held to include
wastage on materials, carriage and cartage, carrying and return of empties,
hoisting, setting, fitting and fixing in position and all other labours necessary in
and for the full and entire execution and completion of the work as aforesaid in
accordance with good practice and recognized principles.
25. The Contractor shall be deemed to have satisfied himself before tendering
as to the correctness and sufficiency of his tender for the works and of the rates
and prices quoted in the Schedule of Quantities, which rates and prices shall,
except as otherwise provided, cover all his obligations under the Contract and all
matters and things necessary for the proper completion and maintenance of the
works.
26. The Competent Authority of IGNCA shall have the right of rejecting all or
any of the tenders without assigning any reasons.
27. Competent Authority is not bound to accept the lowest tender.
28. Performance Guarantee :-
The contractor shall submit an irrevocable Performance Guarantee of 5% (Five
percent) of the tendered amount in addition to other deposits mentioned
elsewhere in the contract for his proper performance of the contract agreement.
After recording of the completion certificate for the work by the competent
authority, the performance guarantee shall be returned to the contractor,
without any interest. However, in case of contracts involving maintenance of
building and services/any other work after construction of same building and

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services/other work, then 50% of Performance Guarantee shall be retained as
Security Deposit. The same shall be returned after 03 months from the date of
completion.
29. Recovery of Security Deposit :-
The person/persons whose tender(s) may be accepted (hereinafter called the
contractor) shall permit Government at the time of making any payment to him
for work done under the contract to deduct a sum at the rate of 2.5% of the
gross amount of each running and final bill till the sum deducted will amount to
security deposit of 2.5% of the tendered value of the work. Such deductions will
be made and held by Government by way of Security Deposit unless he/they
has/have deposited the amount of Security at the rate mentioned above in form
of Demand Draft/ Pay Order/Bankers cheque or in the form of Government Securities or
fixed deposit receipts. In case a fixed deposit receipt of any Bank is furnished by
the contractor to the Government as part of the security deposit and the Bank is
unable to make payment against the said fixed deposit receipt, the loss caused
thereby shall fall on the contractor and the contractor shall forthwith on demand
furnish additional security to the Government to make good the deficit. The
security shall be returned after 03 months of satisfactory completion of work,
subjected to no defects are observe in the work.
30. Compensation for delay :-
If the contractor fails to maintain the required progress or to complete the work
and clear the site on or before the contract or extended date of completion, he
shall, without prejudice to any other right or remedy available under the law to
the Government on account of such breach, pay as agreed compensation the
amount calculated at the rates stipulated below as the authority (whose decision
in writing shall be final and binding) may decide on the amount of tendered value
of the work for every completed day/month (as applicable) that the progress
remains below or that the work remains incomplete. This will also apply to items
or group of items for which a separate period of completion has been specified.
(i) Compensation @ 1.5 % per month of Tender Amount for delay of work to
be computed on per day basis Provided always that the total amount of
compensation for delay to be paid under this Condition shall not exceed 10% of
the Tendered Value of work or of the Tendered Value of the item or group of
items of work for which a separate period of completion is originally given.
31. Completion time may be extended by the competent authority if delay is
not attributed to the agency.
32. If contractor or his workers damage any property of the IGNCA, the recovery
will be made from the contractor.

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33. CMB (Computerized Measurement Sheet) shall be submitted by the
contractor duly signed by him or authorized representative.

34. When Contract can be Determined: -


Subject to other provisions contained in this clause, the Engineer-in-Charge
may, without prejudice to his any other rights or remedy against the
contractor in respect of any delay, inferior workmanship, any claims for
damages and/or any other provisions of this contract or otherwise, and
whether the date of completion has or has not elapsed, by notice in writing
absolutely determine the contract in any of the following cases:
(i) If the contractor having been given by the Engineer-in-Charge a notice in
writing to rectify, reconstruct or replace any defective work or that the work is
being performed in an inefficient or otherwise improper or unworkman like
manner shall omit to comply with the requirement of such notice for a period
of seven days thereafter.
(ii) If the contractor has, without reasonable cause, suspended the progress of
the work or has failed to proceed with the work with due diligence so that in
the opinion of the Engineer-in-Charge (which shall be final and binding) he will
be unable to secure completion of the work by the date for completion and
continues to do so after a notice in writing of seven days from the Engineer-in-
Charge.
(iii) If the contractor fails to complete the work within the stipulated date or
items of work with individual date of completion, if any stipulated, on or
before such date(s) of completion and does not complete them within the
period specified in a notice given in writing in that behalf by the Engineer-in-
Charge.
(iv) If the contractor persistently neglects to carry out his obligations under the
contract and/ or commits default in complying with any of the terms and
conditions of the contract and does not remedy it or take effective steps to
remedy it within 7 days after a notice in writing is given to him in that behalf
by the Engineer-in-Charge.
(v) If the contractor shall offer or give or agree to give to any person in
Government service or to any other person on his behalf any gift or
consideration of any kind as an inducement
(vi)If the contractor shall enter into a contract with Government in connection
with which commission has been paid or agreed to be paid by him or to his
knowledge, unless the particulars of any such commission and the terms of
payment thereof have been previously disclosed in writing to the Engineer-in-
Charge.

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(vii) If the contractor had secured the contract with Government as a result of
wrong tendering or other non-bonafide methods of competitive tendering or
commits breach of Integrity Agreement.
(viii) If the contractor being an individual, or if a firm, any partner thereof shall at
any time be adjudged insolvent or have a receiving order or order for
administration of his estate made against him or shall take any proceedings for
liquidation or composition (other than a voluntary liquidation for the purpose
of amalgamation or reconstruction) under any Insolvency Act for the time
being in force or make any conveyance or assignment of his effects or
composition or arrangement for the benefit of his creditors or purport so to
do, or if any application be made under any Insolvency Act for the time being
in force for the sequestration of his estate or if a trust deed be executed by
him for benefit of his creditors.
(ix) If the contractor being a company shall pass a resolution or the court shall
make an order that the company shall be wound up or if a receiver or a
manager on behalf of a creditor shall be appointed or if circumstances shall
arise which entitle the court or the creditor to appoint a receiver or a manager
or which entitle the court to make a winding up order.
(x) If the contractor shall suffer an execution being levied on his goods and allow it to
be continued for a period of 21 days.
(xi)If the contractor assigns, transfers, sublets (engagement of labour on a piece-
work basis or of labour with materials not to be incorporated in the work, shall
not be deemed to be subletting) or otherwise parts with or attempts to assign,
transfer, sublet or otherwise parts with the entire works or any portion thereof
without the prior written approval of the Engineer -in-Charge.
(xii) When the contractor has made himself liable for action under any of the cases
aforesaid, the Engineer-in-Charge on behalf of the IGNCA shall have powers:
(a) To determine the contract as aforesaid (of which termination notice in writing
to the contractor under the hand of the Engineer-in-Charge shall be conclusive
evidence). Upon such determination, the Security Deposit already recovered
and Performance Guarantee under the contract shall be liable to be forfeited
and shall be absolutely at the disposal of the Government
(b) After giving notice to the contractor to measure up the work of the contractor
and to take such whole, or the balance or part thereof, as shall be un-executed
out of his hands and to give it to another contractor to complete the work. The
contractor, whose contract is determined as above, shall not be allowed to
participate in the tendering process for the balance work. In the event of
above courses being adopted by the Engineer-in-Charge, the contractor shall
have no claim to compensation for any loss sustained by him by reasons of his
having purchased or procured any materials or entered into any engagements

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or made any advances on account or with a view to the execution of the work
or the performance of the contract. And in case action is taken under any of
the provision aforesaid, the contractor shall not be entitled to recover or be
paid any sum for any work thereof or actually performed under this contract
unless and until the Engineer-in-Charge has certified in writing the
performance of such work and the value payable in respect thereof and he
shall only be entitled to be paid the value so certified.

35. Settlement of Disputes and Arbitration:


Any disputes arises out of this work relating to the meaning of the
specification design, drawings and quality of workmanship or material etc., The
agency shall promptly within 15 days request the Chief Engineer (Consultant) in
writing for written instructions or decision. Chief Engineer (Consultant) within a
period of 01 month from the receipt of the contractor’s letter shall give his
written decision. If the contractor may within 30 days from the receipt of the
Chief Engineer (Consultant), appeal before the Director (Admn.) along with a list
of disputes.
If the Director (Admn.) fails to give decision, within the prescribed period or if the
contractor is dissatisfied with the decision, with in a period of 30 days, contractor
may approach to Director (Admn.) for appointment of arbitrator and submit a list
of disputes/claims along with amount. The Director (Admn.) shall appoint
Arbitrator within 01 month of refereeing disputes arise out of work as per
contractor’s request.
The Arbitrator self conduct the Arbitration Conciliation Act 1996 (26 of 1996) for
any statutory modification or re-enactment thereof and the rules made there
under and for the time being in focus shall apply to the arbitration proceeding
under this clause.
The Arbitration shall be adjudicating only such disputes as are referred to him by
the Director (Admn.) and give separate award against each dispute and claim
referred to him. In all cases the total amount of the claims exceeds Rs. 01 lakh the
Arbitrator give reasons for the award.
36. The bidder will have to observe all the prevalent laws including contract
labor laws, safety laws etc.
37. No escalation on account of increase of labor wages or material is
admissible.
38. No reimbursement is admissible on account of levy of any tax etc.
39. Contractor/Bidder shall quote rate inclusive of all taxes and nothing is
payable extra on this account.
40. If contractor or his worker damages any property of the IGNCA, the
recovery will be made from the contractor as decided by the Engineer-
In- Charge, and decision of Engineer -In-Charge is final and binding.
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41. All the safety rules should be followed by the Engineer/Technicians of
the firm while working in IGNCA, Institute has no liabilities in case of any
accident/mishap.

42. The Contractor shall not employ men and women below the age of 18 years
on the work of painting with products containing lead in any form. Wherever
men above the age of 18 are employed on the work of lead painting, the
following precaution should be taken: -
(a) No paint containing lead or lead products shall be used except in the
form of paste or readymade paint.
(b) Suitable face masks should be supplied for use by the workers when
paint is applied in the form of spray or a surface having lead paint is dry
rubbed and scrapped.
(c) Overalls shall be supplied by the contractors to the workmen and
adequate facilities shall be provided to enable the working painters to wash
during and on the cessation of work.

❖ LabourRules:-
43. The bidder shall have to follow all relevant rule in respect of labor for
payment of minimum wages and other safety measures.
44. The contractor shall comply with all the provisions of the Minimum Wages
Act, 1948, and Contract Labour (Regulation and Abolition) Act, 1970,
amended from time to time and rules framed there under and other labour
laws affecting contract labour that may be brought into force from time to
time.
45. The Contractor shall not employ men and women below the age of 18 years
on the work of painting with products containing lead in any form.
Wherever men above the age of 18 are employed on the work of lead
painting, the following precaution should be taken: -
(a) No paint containing lead or lead products shall be used except in
the form of paste or readymade paint.
(b) Suitable face masks should be supplied for use by the workers
when paint is applied in the form of spray or a surface having lead paint is
dry rubbed and scrapped.
© Overalls shall be supplied by the contractors to the workmen and
adequate facilities shall be provided to enable the working painters to wash
during and on the cessation of work.
❖ Safety Guidelines: -
46. Suitable scaffolds should be provided for workmen for all works that cannot
safely be done from the ground, or from solid construction except such short
period work as can be done safely from ladders. When a ladder is used, an extra

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mazdoor shall be engaged for holding the ladder and if the ladder is used for
carrying materials as well suitable footholds and hand-hold shall be provided on
the ladder and the ladder shall be given an inclination not steeper than ¼ to 1(¼
horizontal and 1 vertical.)
47. Excavation and Trenching – All trenches 1.2 m. (4ft.) or more in depth, shall
at all times be supplied with at least one ladder for each 30 m. (100 ft.) in length
or fraction thereof, Ladder shall extend from bottom of the trench to at least 90
cm. (3ft.) above the surface of the ground. The side of the trenches which are 1.5
m. (5ft.) or more in depth shall be stepped back to give suitable slope or securely
held by timber bracing, so as to avoid the danger of sides collapsing. The
excavated materials shall not be placed within 1.5 m. (5ft.) of the edges of the
trench or half of the depth of the trench whichever is more. Cutting shall be done
from top to bottom. Under no circumstances, undermining or undercutting shall
be done.
48. All necessary personal safety equipment as considered adequate by the
Engineer in-Charge should be kept available for the use of the person employed
on the site and maintained in a condition suitable for immediate use, and the
contractor should take adequate steps to ensure proper use of equipment by
those concerned: - The following safety equipment shall invariably be provided.
(i) Workers employed on mixing asphaltic materials, cement and lime mortars
shall be provided with protective footwear and protective goggles.
(ii) Those engaged in white washing and mixing or stacking of cement bags or any
material which is injurious to the eyes, shall be provided with protective goggles.
(iii) Those engaged in welding works shall be provided with welder’s protective
eyeshields.
(iv) Stone breaker shall be provided with protective goggles and protective
clothing and seated at sufficiently safe intervals.
(v) When workers are employed in sewers and manholes, which are in active use,
the contractors shall ensure that the manhole covers are opened and ventilated
atleast for an hour before the workers are allowed to get into the manholes, and
the manholes so opened shall be cordoned off with suitable railing and provided
with warning signals or boards to prevent accident to the public. In addition, the
contractor shall ensure that the following safety measure are adhered to: -
(a) Entry for workers into the line shall not be allowed except under supervision of
the JE or any other higher officer.
(b) At least 5 to 6 manholes upstream and downstream should be kept open for at
least 2 to 3 hours before any man is allowed to enter into the manhole for
working inside.

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(c) Before entry, presence of Toxic gases should be tested by inserting wet lead
acetate paper which changes colour in the presence of such gases and gives
indication of their presence.
(d) Presence of Oxygen should be verified by lowering a detector lamp into the
manhole. In case, no Oxygen is found inside the sewer line, workers should be
sent only with Oxygen kit.
(e) Safety belt with rope should be provided to the workers. While working inside
the manholes, such rope should be handled by two men standing outside to
enable him to be pulled out during emergency.
(f) The area should be barricaded or cordoned of by suitable means to avoid
mishaps of any kind. Proper warning signs should be displayed for the safety of
the public whenever cleaning works are undertaken during night or day.
49. Demolition – Before any demolition work is commenced and also during
the progress of the work,
(i) All roads and open areas adjacent to the work site shall either be closed
or suitably protected.
(ii) No electric cable or apparatus which is liable to be a source of danger or
a cable or apparatus used by the operator shall remain electrically
charged.
(iii) All practical steps shall be taken to prevent danger to persons employed
from risk of fire or explosion or flooding. No floor, roof or other part
of the building shall be so overloaded with debris or materials as to
render it unsafe.
50. Scaffolding of staging more than 3.6 m (12ft.) above the ground or floor,
swung or suspended from an overhead support or erected with stationary
support shall have a guard rail properly attached or bolted, braced and
otherwise secured at least 90 cm. (3ft.) high above the floor or platform of
such scaffolding or staging and extending along the entire length of the
outside and ends thereof with only such opening as may be necessary for
the delivery of materials. Such scaffolding or staging shall be so fastened as
to prevent it from swaying from the building or structure.
51. Working platforms, gangways and stairways should be so constructed that
they should not sag unduly or unequally, and if the height of the platform or
the gangway or the stairway is more than 3.6 m (12ft.) above ground level
or floor level, they should be closely boarded, should have adequate width
and should be suitably fastened as described in (2) above.
52. Every opening in the floor of a building or in a working platform shall be
provided with suitable means to prevent the fall of person or materials by
providing suitable fencing or railing whose minimum height shall be 90 cm.
(3ft.).

18 | P a g e
53. Safe means of access shall be provided to all working platforms and other
working places. Every ladder shall be securely fixed. No portable single
ladder shall be over 9m. (30ft.) in length while the width between side rails
in rung ladder shall in no case be less than 29 cm. (11½”) for ladder upto and
including 3 m. (10 ft.) in length. For longer ladders, this width should be
increased at least ¼” for each additional 30 cm. (1 foot) of length. Uniform
step spacing of not more than 30 cm shall be kept. Adequate precautions
shall be taken to prevent danger from electrical equipment. No materials on
any of the sites or work shall be so stacked or placed as to cause danger or
inconvenience to any person or the public. The contractor shall provide all
necessary fencing and lights to protect the public from accident and shall be
bound to bear the expenses of defence of every suit, action or other
proceedings at law that may be brought by any person for injury sustained
owing to neglect of the above precautions and to pay any damages and cost
which may be awarded in any such suit; action or proceedings to any such
person or which may, with the consent of the contractor, be paid to
compensate any claim by any such person.
54. These safety provisions should be brought to the notice of all concerned by
display on a notice board at a prominent place at work spot. The person
responsible for compliance of the safety code shall be named therein by the
contractor.
55. The contractor shall treat all materials obtained during dismantling of a
structure, excavation of the site for a work, etc. as Government’s property
and such materials shall be disposed of to the best advantage of
Government according to the instructions in writing issued by the Engineer-
in-Charge.
56. (I) (a) Schedule/statement for determining theoretical quantity of cement &
bitumen on the basis of Delhi Schedule of Rates printed by C.P.W.D.
(ii) Variations permissible on theoretical quantities:
(a) Cement
For works with estimated cost put to tender not more than Rs. 5 lakh. 3%
plus/minus.
For works with estimated cost put to tender more than Rs.5 lakh. 2%
plus/minus.
(b) Bitumen All Works 2.5% plus & only & nil on minus side.
(c) Steel Reinforcement and structural steel sections for each diameter,
section and category 2% plus/minus.
(d) All other materials. Nil
57. All disputes are subject to Delhi jurisdiction only.

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➢ Extra & Substituted Item’s: -
58. In the case of Extra Item(s) being the schedule items (Delhi Schedule of
Rates items), these shall be paid as per the schedule rate (approved in
CPWD) (at the time of tender) enhancement or abutment of the tender.
59. In the case of Substituted Items and if it exists in the D.S.R. rates shall as per
clause 58 and if not exist in the DSR, rate will be derived on market rate
basis.
➢ WARRANTY Clause: -
60. Vendor warrants that all Products, at the time of execution of work will
conform with all written specifications provided from time to time by
Engineer – in – charge, (b) will be free of defects in material, workmanship,
and design, and (c) will comply with all applicable laws and regulations.
➢ Recoveries: -
61. Following Deductions are to made from the running/final bill of the
contractor: -
I. 1% water charges shall be deducted from the final bill, if contractor
does not make its own arrangement of water.
II. 1% electricity charges shall be deducted from the final bill, if
contractor does not make its own arrangement of electricity.
III. 1% Labour Cess, 2% TDS and G.S.T. as applicable shall be deducted
from the bill.
62. The tenderers should visit the site before submission of tender and rates
may be quoted considering the site condition.

Bijender
Under Secretary (EMU)

20 | P a g e
Name of Work:-Provision for setup of Exhibition Hall in 2nd floor A Block IGNCA-reg.

Sl. Item Description Quantity Units Estimated Rate TOTAL AMOUNT TOTAL AMOUNT
No. in Taxes in In Words
Rs. P Rs. P

1 2 3 4 5 6 7
1.01 Providing and fixing aluminium work for doors, 45.000 kg 444.90 20020.50 INR Twenty Thousand &Twenty and Paise Fifty Only
windows, ventilators and partitions with extruded
built up standard tubular sections/ appropriate Z
sections and other sections of approved make
conforming to IS: 733 and IS: 1285, fixing with
dash fasteners of required dia and size, including
necessary filling up the gaps at junctions, i.e. at
top, bottom and sides with required EPDM rubber/
neoprene gasket etc. Aluminium sections shall be
smooth, rust free, straight, mitred and jointed
1.02 mechanically wherever required including
For fixed portion. 45.000 kg 384.50 17302.50 INR Seventeen Thousand Three Hundred & Two and
Powder coated aluminium (minimum Paise Fifty Only
thickness of powder coating 50 micron)

2 Providing and fixing glazing in aluminium door, 15.000 sqm 1003.95 15059.25 INR Fifteen Thousand &Fifty Nine and Paise Twenty
window, ventilator shutters and partitions etc. with Five Only
EPDM rubber / neoprene gasket etc. complete as
per the architectural drawings and the directions
of engineer-in-charge . (Cost of aluminium snap
beading shall be paid in basic item):
With float glass panes of 5.5 mm thickness
3 Providing and fixing 12 mm thick prelaminated 15.000 sqm 866.60 12999.00 INR Twelve Thousand Nine Hundred & Ninety Nine
particle board flat pressed three layer or graded Only
wood particle board conforming to IS: 12823
Grade l Type ll, in panelling fixed in aluminum
doors, windows shutters and partition frames with
C.P. brass / stainless steel screws etc. complete
as per architectural drawings and directions of
engineerin- charge.Pre-laminated particle board
4 Providing and fixing 50 micron glass (carbon 50.000 sqm 479.00 23950.00 INR Twenty Three Thousand Nine Hundred & Fifty
black) film over toughened glass using Only
appropriate adhesive as per the instruction given
5 by Engineer-in-charge
Structural steel work riveted, bolted or welded in 800.000 kg 67.60 54080.00 INR Fifty Four Thousand &Eighty Only
built up sections, trusses
and framed work, including cutting, hoisting, fixing
in position and
applying a priming coat of approved steel primer
6 Providing and fixing 18 mm thick block board with 35.000 sqm 1071.00 37485.00 INR Thirty Seven Thousand Four Hundred & Eighty Five
commercial ply veneering on both side with Only
necessary screw & complete as per direction of
Engg incharge.(sample of block board should be
approved by Engg incharge.The block board shall
be green, century& as per the direction of engg
7 Providing & Fixing 1.5 mm thick Vinyl flooring 100.000 sqm 792.00 79200.00 INR Seventy Nine Thousand Two Hundred Only
materials in Roll/ Tiles shall be confirming to IS
3462/86 approved make of ARMSTRONG
/LG/ Wonder Floor including preparing the
surface over the RCC / mojek / false floor with
8 Providing and fixing carbon steel galvanised ( 200.000 NOS 102.80 20560.00 INR Twenty Thousand Five Hundred & Sixty Only
minimum coating 5 micron)
dash fastener of 10 mm dia double threaded 6.8
grade (yield strength
480 N/mm2), counter sunk head, comprising of
10 mm dia polyamide
9 Providing and fixing/pesting wall paper of 180.000 sqm 754.00 135720.00 INR One Lakh Thirty Five Thousand Seven Hundred &
standard quality on brick wall /stone wall with Twenty Only
recommended adhesive of approved make which
will have 100% washable, scratch resistance, peel
proof, and fire retardant properties.The
brand,shade,design shall be got approved by
10 Providing and fixing Stainless Steel (304) 300mm 8.000 Nos 1093.00 8744.00 INR Eight Thousand Seven Hundred & Forty Four Only
long of not less than 30mm dia round tubular
handle (pull type) on glass door of approved
quality & make with necessary screws etc all
11 Providing and fixing double scaffolding system 60.000 sqm 160.15 9609.00 INR Nine Thousand Six Hundred & Nine Only
(cup lock type) on
the exterior side, up to seven story height made
with 40 mm dia
M.S. tube 1.5 m centre to centre, horizontal &
vertical tubes joining
with cup & lock system with M.S. tubes, M.S. tube
challies, M.S.
clamps and M.S. staircase system in the
scaffolding for working
platform etc. and maintaining it in a serviceable
condition for the
required duration as approved and removing it
there after .The
scaffolding system shall be stiffened with
12 bracings,
Removingrunners,
white or colour wash by scrapping and 100.000 sqm 8.35 835.00 INR Eight Hundred & Thirty Five Only
sand papering and
preparing the surface smooth including necessary
repairs to scratches
13 etc.
Wallcomplete
painting with plastic emulsion paint of 100.000 sqm 55.25 5525.00 INR Five Thousand Five Hundred & Twenty Five Only
approved brand and
manufacture to give an even shade.One or more
14 coats on old
Providing andwork
applying white cement based putty 100.000 sqm 87.35 8735.00 INR Eight Thousand Seven Hundred & Thirty Five Only
of average thickness
1 mm, of approved brand and manufacturer, over
the plastered wall
surface to prepare the surface even and smooth

21 | P a g e
15 Providing and fixing Brass 100mm mortice latch 4.000 Nos 359.00 1436.00 INR One Thousand Four Hundred & Thirty Six Only
and lock with 6 levers without pair of handles
(best make of approved quality) for aluminium
doors including necessary cutting and making
16 Re-fixing stainless steel railing made of Hollow 50.000 kg 179.00 8950.00 INR Eight Thousand Nine Hundred & Fifty Only
tubes,
channels, plates etc., including welding, grinding,
buffing, polishing and making curvature (wherever
required) and fitting the same with necessary
stainless steel nuts and bolts complete, i/c fixing
the railing with necessary accessories & stainless
steel dash fasteners , stainless steel bolts etc., of
required size, on the top of the floor or the side of
17 Providing and fixing aluminium die cast body 4.000 Nos 414.45 1657.80 INR One Thousand Six Hundred & Fifty Seven and
tubular type universal hydraulic door closer Paise Eighty Only
(having brand logo with ISI, IS : 3564, embossed
on the body, door weight upto 35 kg and door
width upto 700 mm), with necessary accessories
18 and screwsand
Providing etc.fixing
complete.
aluminium tower bolts, ISI 8.000 Nos 88.10 704.80 INR Seven Hundred & Four and Paise Eighty Only
marked, anodised (anodic coating not less than
grade AC 10 as per IS : 1868 ) transparent or
dyed to required colour or shade, with necessary
screws etc. complete.250x10 mm
19 Providing and fixing bright finished brass hanging 4.000 Nos 85.85 343.40 INR Three Hundred & Forty Three and Paise Forty
type floor door stopper with necessary screws, Only
etc. complete
20 Wiring for circuit/ submain wiring along-with earth 310.000 meter 263.00 81530.00 INR Eighty One Thousand Five Hundred & Thirty Only
wire with the following sizes of FRLS PVC
insulated copper conductor, single core cable in
surface/ recessed steel conduit as required.
2 X 4 sq. mm + 1 X 4 sq. mm earth wire
21 Supplying and fixing following modular switch/ 6.000 Nos 132.00 792.00 INR Seven Hundred & Ninety Two Only
socket on the existing modular plate & switch box
including connections but excluding modular plate
etc. as required.
15/16 A switch
22 Supplying and fixing following modular switch/ 6.000 Nos 175.00 1050.00 INR One Thousand &Fifty Only
socket on the existing modular plate & switch box
including connections but excluding modular plate
etc. as required.
23 6Supplying
pin 15/16and
A socket outlet size/ modules, GI
fixing following 6.000 Nos 267.00 1602.00 INR One Thousand Six Hundred & Two Only
box along-with modular base & cover plate for
modular switches in recess etc. as required.
3 Module (100mmX75mm)
24 Supplying and fixing 5 A to 32 A rating, 240/415 6.000 Nos 199.00 1194.00 INR One Thousand One Hundred & Ninety Four Only
V, 10 kA, "C" curve, miniature circuit breaker
suitable for inductive load of following poles in the
existing MCB DB complete with connections,
25 testing andand
Providing commissioning etc.capacity
fixing following as required.
TP&N 1.000 Nos 6024.00 6024.00 INR Six Thousand &Twenty Four Only
disconnector fuse switch unit inside the existing
panel board with ISI marked HRC fuses including
drilling holes in cubicle panel, making
connections, etc. as required.
26 100A TP&Nand fixing following way, single pole
Supplying 1.000 Nos 2453.00 2453.00 INR Two Thousand Four Hundred & Fifty Three Only
and neutral, sheet steel, MCB distribution board,
240 V, on surface/ recess, complete with tinned
copper bus bar, neutral bus bar, earth bar, din
bar, interconnections, powder painted including
earthing etc. as required. (But without
MCB/RCCB/Isolator)
27 Supply and Fixing of 4” PVC Channel 10.000 meter 694.00 6940.00 INR Six Thousand Nine Hundred & Forty Only
28 SITC of 4 core 16sqm copper conductor armored 10.000 meter 1488.00 14880.00 INR Fourteen Thousand Eight Hundred & Eighty Only
cable (Polycab/Finolex/Havells)

22 | P a g e
29 Supplying and making end termination with brass 2.000 Nos 250.00 500.00 INR Five Hundred Only
compression gland and aluminium lugs for
following size of PVC insulated and PVC
sheathed / XLPE aluminium conductor cable of
30 1.1 KV grade
Supply as required.
installation, testing and commission of 8.000 Nos 4696.00 37568.00 INR Thirty Seven Thousand Five Hundred & Sixty Eight
600x600 mm LED panel light,having color Only
temprature range between 3000 to 6500k,
wattage-36W/38W/40W/42W, power factor >
0.9,luminous efficiency < 100 lm/w and warranty
31 should be minimum
Wiring for light point/2fan
yr.(Make:
point/ exhaust fan point/ 22.000 point 1213.00 26686.00 INR Twenty Six Thousand Six Hundred & Eighty Six
call bell pointwith 1.5 sq.mm FRLS PVC insulated Only
copper conductor single core cable in surface /
recessed steel conduit, with modular switch,
modular plate, suitable GI box and earthing the
point with 1.5 sq.mm FRLS PVC insulated copper
32 conductor single core
Wiring for circuit/ cablewiring
submain etc. as
alongwith earth 150.000 meter 200.00 30000.00 INR Thirty Thousand Only
wire with the following sizes of FRLS PVC
insulated copper conductor, single core cable in
surface/ recessed medium class PVC conduit as
required.
33 Supplying and fixing 20 A, 240 V, SPN Industrial 3.000 Nos 1232.00 3696.00 INR Three Thousand Six Hundred & Ninety Six Only
type socket outlet, with 2 pole and earth, metal
enclosed plug top alongwith 20 A "C" curve, SP,
MCB, in sheet steel enclosure, on surface or in
recess, with chained metal cover for the socket
out let and complete with connections, testing and
34 Supplying, installation, testing and commissioning 2.000 Nos 80349.00 160698.00 INR One Lakh Sixty Thousand Six Hundred & Ninety
of 2 Ton Inverter type, low sound, copper Eight Only
condenser split AC including upto 20 mtr Copper
pipe and 3 core Cable for connection and Stand
for outdoor unit ( make - Hitachi / voltas/ o-
35 Providing and Fixing CPVC 1" Drain Pipe 50.000 meter 200.00 10000.00 INR Ten Thousand Only
including Elbow, Tee and socket

36 Supply and Replacement of following track 5.000 meter 970.00 4850.00 INR Four Thousand Eight Hundred & Fifty Only
accessories for Lighting and hanging fixtures etc.
and making all connections and arrangement for
hanging lights. The track has to be installed at
height of 10 feet by making all necessary
arrangement as per site condition etc as reqd i/c
buy back of old dismantled items.
1 mtr track
37 Supplying and replacement of following watt and 9.000 Nos 5245.00 47205.00 INR Forty Seven Thousand Two Hundred & Five Only
lumen LED track light on existing track at a height
of 10 feet I/c connections etc as required i/c buy
back of old dismantled items.
LED track light having lumen output 3100 -10%
lm and wattage 37 watt or below having beam
38 angle
I-shape36connectors
degree having Colour
(Make: temperature
Havells/GE/Philips/Osram/Trilux)
5.000 Nos 398.00 1990.00 INR One Thousand Nine Hundred & Ninety Only

Total in Figures 902574.25 INR Four Lakh Fifty One Thousand Two Hundred &
Sixty and Paise Twenty Five Only

Name :……………………………………………
Designation :……………………………………………
Company with Seal :……………………………………………
Address :…………………………………………….
……………………………………………..

Important Points to be read : -


• No vendor will include extra G.S.T on the estimated amount; all applicable taxes are
included in the estimated amount.
• Only the blanks given above will be filled, if found unnecessary writings on BOQ sheet,
the tender will be cancelled.

(Bijender)

Under Secretary (EMU)


23 | P a g e
Instructions for Online Bid Submission:

The bidders are required to submit soft copies of their bids electronically on the
CPP Portal, using valid Digital Signature Certificates. The instructions given below
are meant to assist the bidders in registering on the CPP Portal, prepare their bids
in accordance with the requirements and submitting their bids online on the CPP
Portal.

More information useful for submitting online bids on the CPP Portal may be
obtained at: https://eprocure.gov.in/eprocure/app

REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of the Central
Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by
clicking on the link “Online bidder Enrolment” on the CPP Portal which is
free of charge.
2) As part of the enrolment process, the bidders will be required to choose a
unique username and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile
numbers as part of the registration process. These would be used for any
communication from the CPP Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital
Signature Certificate (Class II or Class III Certificates with signing key usage)
issued by any Certifying Authority recognized by CCA India (e.g. Sify/
nCode / eMudhra etc.), with their profile.
5) Only one valid DSC should be registered by a bidder. Please note that the
bidders are responsible to ensure that they do not lend their DSC’s to
others which may lead to misuse.
6) Bidder then logs in to the site through the secured log-in by entering their
user ID / password and the password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS


1) There are various search options built in the CPP Portal, to facilitate
bidders to search active tenders by several parameters. These parameters
could include Tender ID, Organization Name, Location, Date, Value, etc.
There is also an option of advanced search for tenders, wherein the
bidders may combine a number of search parameters such as Organization
Name, Form of Contract, Location, Date, Other keywords etc. to search for
a tender published on the CPP Portal.
2) Once the bidders have selected the tenders they are interested in, they
may download the required documents / tender schedules. These tenders
can be moved to the respective ‘My Tenders’ folder. This would enable the
24 | P a g e
CPP Portal to intimate the bidders through SMS / e-mail in case there is
any corrigendum issued to the tender document.
3) The bidder should make a note of the unique Tender ID assigned to each
tender, in case they want to obtain any clarification / help from the
Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender
document before submitting their bids.
2) Please go through the tender advertisement and the tender document
carefully to understand the documents required to be submitted as part of
the bid. Please note the number of covers in which the bid documents
have to be submitted, the number of documents - including the names and
content of each of the document that need to be submitted. Any
deviations from these may lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as
indicated in the tender document / schedule and generally, they can be in
PDF / XLS / RAR / DWF/JPG formats. Bid documents may be scanned with
100 dpi with black and white option which helps in reducing size of the
scanned document.
4) To avoid the time and effort required in uploading the same set of
standard documents which are required to be submitted as a part of every
bid, a provision of uploading such standard documents (e.g. PAN card
copy, annual reports, auditor certificates etc.) has been provided to the
bidders. Bidders can use “My Space” or ‘’Other Important Documents’’
area available to them to upload such documents. If permitted, these
documents may be directly submitted from the “My Space” area while
submitting a bid. This will lead to a reduction in the time required for bid
submission process.

SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that
they can upload the bid in time i.e. on or before the bid submission time.
Bidder will be responsible for any delay due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one
by one as indicated in the tender document.
3) Bidder has to select the payment option as “offline” to pay the tender fee /
EMD as applicable and enter details of the instrument.
4) Bidder should prepare the EMD as per the instructions specified in the
tender document. The original should be posted/couriered/given in person
to the concerned official, latest by the last date of bid submission or as
specified in the tender documents. The details of the DD/any other
accepted instrument, physically sent, should tally with the details available
in the scanned copy and the data entered during bid submission time.
Otherwise the uploaded bid will be rejected.
25 | P a g e
5) Bidders are requested to note that they should necessarily submit their
financial bids in the format provided and no other format is acceptable. If
the price bid has been given as a standard BoQ format with the tender
document, then the same is to be downloaded and to be filled by all the
bidders. Bidders are required to download the BoQ file, open it and
complete the white coloured (unprotected) cells with their respective
financial quotes and other details (such as name of the bidder). No other
cells should be changed. Once the details have been completed, the bidder
should save it and submit it online, without changing the filename. If the
BoQ file is found to be modified by the bidder, the bid will be rejected.
6) The server time (which is displayed on the bidders’ dashboard) will be
considered as the standard time for referencing the deadlines for
submission of the bids by the bidders, opening of bids etc. The bidders
should follow this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted
using PKI encryption techniques to ensure the secrecy of the data. The
data entered cannot be viewed by unauthorized persons until the time of
bid opening. The confidentiality of the bids is maintained using the secured
Socket Layer 128 bit encryption technology. Data storage encryption of
sensitive fields is done. Any bid document that is uploaded to
the server is subjected to symmetric encryption using a
system generated symmetric key. Further this key is
subjected to asymmetric encryption using buyers/bid
opener’s public keys. Overall, the uploaded tender
documents become readable only after the tender opening
by the authorized bid openers.

7) The uploaded tender documents become readable only after the tender
opening by the authorized bid openers.
8) Upon the successful and timely submission of bids (ie after Clicking
“Freeze Bid Submission” in the portal), the portal will give a
successful bid submission message & a bid summary will be displayed with
the bid no. and the date & time of submission of the bid with all other
relevant details.
9) The bid summary has to be printed and kept as an acknowledgement of
the submission of the bid. This acknowledgement may be used as an entry
pass for any bid opening meetings.
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions
contained therein should be addressed to the Tender Inviting Authority for
a tender or the relevant contact person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries
relating to CPP Portal in general may be directed to the 24x7 CPP Portal
Helpdesk
26 | P a g e
TENDER ACCEPTANCE LETTER
(To be given on Company Letter Head)

Date:
To,
______________________
______________________
______________________

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No: ________________________

Name of Tender / Work:


_____________________________________________________________________________________
_____________________________________________________________________________________
_______________________________________________________________________________

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned ‘Tender/Work’
from the web site(s) namely:
___________________________________________________________________________________
___________________________________________________________________________________

as per your advertisement, given in the above-mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents
from Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc.,), which
form part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses
contained therein.

3. The corrigendum(s) issued from time to time by your department/ organisation too have also been
taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) /
corrigendum(s) in its totality / entirety.

5. I / We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt.
Department/Public sector undertaking.

6. I / We certify that all information furnished by the our Firm is true & correct and in the event that the
information is found to be incorrect/untrue or found violated, then your department/ organisation shall
without giving any notice or reason therefore or summarily reject the bid or terminate the contract ,
without prejudice to any other rights or remedy including the forfeiture of the full said earnest money
deposit absolutely.
Yours Faithfully,
(Signature of the Bidder, with Official Seal)
Signature Not Verified
Digitally signed by BIJENDER
Date: 2019.06.04 16:18:2127 IST
|Page
Location: eProcure

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