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    Department of Education: Division of Misamis Oriental

    Uploaded by

    Mark Edson Aboy
    The document outlines policies and guidelines for using a biometric time recording system (BTRS) to monitor employee attendance at Waterfall Elementary School. Key points include: 1) All employees must work 8 hours per day, 5 days per week, exclusive of lunch breaks, with time in and out recorded by the BTRS. 2) Employees must justify any failures to log in or out and have the ICT coordinator enter times. 3) Employees must use pass slips to record times when leaving during office hours. 4) Absences should be filed using form 6 or a leave form. 5) Certificates are needed if leaving for official business. 6) A logbook will be used if the BTRS is in

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    © All Rights Reserved
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    Department of Education: Division of Misamis Oriental

    Uploaded by

    Mark Edson Aboy
    22 views5 pages
    The document outlines policies and guidelines for using a biometric time recording system (BTRS) to monitor employee attendance at Waterfall Elementary School. Key points include: 1) All employees must work 8 hours per day, 5 days per week, exclusive of lunch breaks, with time in and out recorded by the BTRS. 2) Employees must justify any failures to log in or out and have the ICT coordinator enter times. 3) Employees must use pass slips to record times when leaving during office hours. 4) Absences should be filed using form 6 or a leave form. 5) Certificates are needed if leaving for official business. 6) A logbook will be used if the BTRS is in

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    biometric guidelines

    Original Title

    Biometric uidelines

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    The document outlines policies and guidelines for using a biometric time recording system (BTRS) to monitor employee attendance at Waterfall Elementary School. Key points include: 1) All employees must work 8 hours per day, 5 days per week, exclusive of lunch breaks, with time in and out recorded by the BTRS. 2) Employees must justify any failures to log in or out and have the ICT coordinator enter times. 3) Employees must use pass slips to record times when leaving during office hours. 4) Absences should be filed using form 6 or a leave form. 5) Certificates are needed if leaving for official business. 6) A logbook will be used if the BTRS is in

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    22 views5 pages

    Department of Education: Division of Misamis Oriental

    Uploaded by

    Mark Edson Aboy
    The document outlines policies and guidelines for using a biometric time recording system (BTRS) to monitor employee attendance at Waterfall Elementary School. Key points include: 1) All employees must work 8 hours per day, 5 days per week, exclusive of lunch breaks, with time in and out recorded by the BTRS. 2) Employees must justify any failures to log in or out and have the ICT coordinator enter times. 3) Employees must use pass slips to record times when leaving during office hours. 4) Absences should be filed using form 6 or a leave form. 5) Certificates are needed if leaving for official business. 6) A logbook will be used if the BTRS is in

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 5

    Republic of the Philippines

    Department of Education
    DIVISION OF MISAMIS ORIENTAL
    Policies and Guidelines on the Use of the Biometric Time Recording
    System (BTRS) in Monitoring Attendance of Employees of
    Waterfall Elementary School

    1. In the effort to ensure the effective enforcement of monitoring the


    attendance of all personnel during office hours on weekdays or as
    required by the Office in exigency of service, this office hereby
    directs all concerned personnel to observe the following
    guidelines:
    a) All teachers or employees are required to render work for not
    less than (8) hours a day, for five ( 5 ) days a week or a total
    of forty ( 40 ) hours a week , exclusive of lunch break.
    b) Office attendance shall be recorded using the BTRS daily or
    as required by this Office in exigency of service in the
    following prescribed periods.
    (1) Upon arrival in the morning (Time In)
    (2) During lunch break (Break Out and Break In )
    (3) Upon departure from the School in the afternoon
    (Time Out)
    2) In cases when the employee fails to log in or logout with the BTRS
    he/she must provide a justification to avoid the same failure in the
    future to be noted by his/her immediate head. The School ICT
    Coordinator shall enter the recorded time in and out in the LDRA into
    the system prior to generating the BTRS DTR.

    3) In the event school personnel may leave the school during office
    hours for personal business, he/she shall use the Pass slip to record the
    time he/she left and returned to the office so that the school will know
    and inform.

    4) In the case of absences, the school personnel may file FORM 6 or


    LEAVE FORM.
    5) If the personnel leave the school during office hours to attend on
    official business/time, a Certificate of Appearance shall be secured
    from the agency/office concerned.

    6) The Logbook of Daily Record of Attendance (LDRA) shall be used


    when the BTRS machine is inoperable during power fluctuations or
    brown outs. The School ICT Coordinator shall enter the recorded time
    in and out in the LDRA into the system prior to generating the BTRS
    DTR.

    7) All personnel are reminded with the policies on attendance and


    punctuality stated in the Personnel Handbook of Department of
    Education, in order for this school continuously provide prompt,
    efficient and responsive delivery of services to all clients.

    8) For information, guidance and compliance of all concerned.

    LILIA C. SINGSING
    Principal I
    Personnel Pass Slip Personnel Pass Slip
    Date: ________________________ Date: ________________________

    Name of personnel: _____________________________________ Name of personnel: _____________________________________


    Designation: ____________________________________________ Designation: ____________________________________________
    Purpose of Travel/Going out: Purpose of Travel/Going out:
    _________________________________________________________ _________________________________________________________
    _________________________________________________________ _________________________________________________________
    _________________________________________________________ _________________________________________________________

    Specific Destination: __________________________ Specific Destination: __________________________


    Nature of Travel: Nature of Travel:

    ( ) official ( ) personal ( ) official ( ) personal

    Time of Departure: __________________________________ Time of Departure: __________________________________


    Time of Arrival or Return: ____________________________ Time of Arrival or Return: ____________________________

    __________________________________ __________________________________
    Name and Signature of Personnel Name and Signature of Personnel

    Approved: Approved:

    LILIA C. SINGSING LILIA C. SINGSING


    Principal I Principal I

    ____________________________________ ____________________________________
    Name and Signature of Representative Name and Signature of Representative
    Institution Being Visited Institution Being Visited

    Personnel Pass Slip Personnel Pass Slip


    Date: ________________________ Date: ________________________

    Name of personnel: _____________________________________ Name of personnel: _____________________________________


    Designation: ____________________________________________ Designation: ____________________________________________
    Purpose of Travel/Going out: Purpose of Travel/Going out:
    _________________________________________________________ _________________________________________________________
    _________________________________________________________ _________________________________________________________
    _________________________________________________________ _________________________________________________________

    Specific Destination: __________________________ Specific Destination: __________________________


    Nature of Travel: Nature of Travel:

    ( ) official ( ) personal ( ) official ( ) personal

    Time of Departure: __________________________________ Time of Departure: __________________________________


    Time of Arrival or Return: ____________________________ Time of Arrival or Return: ____________________________

    __________________________________ __________________________________
    Name and Signature of Personnel Name and Signature of Personnel

    Approved: Approved:

    LILIA C. SINGSING LILIA C. SINGSING


    Principal I Principal I

    ____________________________________ ____________________________________
    Name and Signature of Representative Name and Signature of Representative
    Institution Being Visited Institution Being Visited
    Republic of the Philippines
    Department of Education
    DIVISION OF MISAMIS ORIENTAL

    REQUEST FOR CORRECTION/ADJUSTMENT OF BIOMETRIC TIME


    RECORDING SYSTEM ( BTRS ) ENTRY

    Date: _________________

    LILIA C. SINGSING
    Principal I
    Waterfall Elementary School
    Balingasag , Misamis Oriental

    Maam,

    I , ____________________________________ , ________________________________________ of the


    __________________________________ regret to inform your good office that I have missed to punch
    in/out through the Biometric time Recording System (BTRS ) the time I Arrived /left the oofice on the
    dates indicated below.

    I respectfully request for the correction/adjustment of the entries as follows:

    Date Time In Time Out Remarks

    Hoping for your kind consideration.


    Thank you.

    Very truly yours,

    ___________________________
    Signature Over Printed Name of Employee

    Noted by:

    ____________________________________________
    Signature Over Printed Name of School Head

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