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    FMS Process

    Uploaded by

    Shivaen Katial
    The document outlines the key steps in the logistics process for shipping a client's goods from quotation to delivery. It details the stages including obtaining shipment details from the client, forwarding the quote to logistics partners, booking the shipment, customs clearance, warehouse loading, delivery and generating proof of delivery/invoices. It also lists the parties that have access to each stage of the process and potential benefits of the system such as cost savings, transparency, ease of use and performance tracking.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    FMS Process

    Uploaded by

    Shivaen Katial
    108 views3 pages
    The document outlines the key steps in the logistics process for shipping a client's goods from quotation to delivery. It details the stages including obtaining shipment details from the client, forwarding the quote to logistics partners, booking the shipment, customs clearance, warehouse loading, delivery and generating proof of delivery/invoices. It also lists the parties that have access to each stage of the process and potential benefits of the system such as cost savings, transparency, ease of use and performance tracking.

    Original Description:

    Freight Management Process

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    The document outlines the key steps in the logistics process for shipping a client's goods from quotation to delivery. It details the stages including obtaining shipment details from the client, forwarding the quote to logistics partners, booking the shipment, customs clearance, warehouse loading, delivery and generating proof of delivery/invoices. It also lists the parties that have access to each stage of the process and potential benefits of the system such as cost savings, transparency, ease of use and performance tracking.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    108 views3 pages

    FMS Process

    Uploaded by

    Shivaen Katial
    The document outlines the key steps in the logistics process for shipping a client's goods from quotation to delivery. It details the stages including obtaining shipment details from the client, forwarding the quote to logistics partners, booking the shipment, customs clearance, warehouse loading, delivery and generating proof of delivery/invoices. It also lists the parties that have access to each stage of the process and potential benefits of the system such as cost savings, transparency, ease of use and performance tracking.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    You are on page 1of 3

    • Client needs to fill in the details of the shipment i.e.

    mode, weight approx, date, INCO terms


    Query • Access: Sales POC and Client

    • Sales POC Forwardsthe quote to the respective forwarder


    Quote • Access: Forwarder and Sales POC
    Request

    • Forwarder quotes on the window


    Quote • Access: Forwarder and Sales POC
    Received

    • Sales POC quotes the same to the client


    Quote Sent • Access: Sales POC and Client
    for Approval

    • If client is unhappy quote can be resubmitted after negotitaion


    Negotiation • Access: Sales POC and Client

    • Client approves the quote and uploads the Invoice and Packing
    List(Export) or Details of Shipper (Import)
    Client
    Approval • Access: Sales POC and Client

    • Approval is sent to forwarder and Invoice/Packing list or details of


    shipper are forwarded
    Approval
    to FF • Access: Forwarder and Sales POC

    • Forwarder creates a booking for the shipment as per the INCO terms
    • Access: Forwarder and Ops POC
    Booking

    • As per INCO Terms if pickup required, details of the truck is uploaded


    • Access: Forwarder and Ops POC and Forwarders Agent
    Pickup

    • Forwarder uploads the AWB and Checklist to be approved from the


    Client
    AWB/Check
    list received
    • Access: Forwarder and Ops POC
    from FF
    • Ops passes on the same to client for Approval and is sent back to the
    forwarder. If edit required the above step needs to be repeated
    Approval
    from Client • Access: Client and Ops POC

    • Shipment is sent for Customs clearances


    Customs • Access: Forwarder and Ops POC
    Clearance

    • Forwadrer adds the details of the vessel/Airline and time and date as per
    planned
    Planned
    Departure • Access: Forwarder and Ops POC

    • The Time, Date, Vessel/Airline Date needs to be added in which the


    shipment is departed incase different from planned Departure
    Actual
    Departure • Access: Forwarder and Ops POC

    • Shipment Arrives at Terminal


    Arrival • Access: Forwarder and Ops POC

    • Shipment is sent for Customs Clearance


    Customs • Access: Forwarder and Ops POC
    Clearance

    • Shipment is loaded for warehouse if required


    Loaded for • Access: Forwarder, Forwarder's Agent and Ops POC
    Warehouse

    • Shipment is Out for Delievry from Terminal


    Out For • Access: Forwarder, Forwarder's Agent and Ops POC
    Delivery

    • Goods are Delivered and POD is uploaded. Invoice is generated to the


    Customer
    Delivered • Access: Forwarder, Forwarder's Agent, Client, Ops POC
    Benefits
    Cost
     Collaboration with Freight Forwarders to get Tier 1 rates/Cost price and
    we share the profits. This would increase our quantities that we ship
     Dealing with Airlines/Shipping lines directly and offering them regular
    shipments for Volume Cargo & Dense Cargo in case of Air and LCL for
    Ocean
    Transparency
     Live tracking of all the shipments of the client
     Auto Generated Reports and Detailed Dashboards to manage and plan
    the shipments accordingly
    Ease
     Handling the documentation and representing the client at all the
    stages. Client need not face different agents at different process.
     We Provide 1 invoice as per the final Billing
    Employee Performance
     With the software it would be easier to track the performance of the
    sales team as to number of queries received compared to converted and
    lost
     Also we can track the Ops team’s responsiveness
    Forwarder’s Performance
     We can analyse the rates, service, transit days fulfilled by a specific
    forwarder for the particular Trade Route
     After we start dealing directly with the airline we can judge which airline
    and shipping line has been offering the best rates and services for that
    particular trade route

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