2018 Final DAP Project Proposal Format

DIRECT AID PROGRAM (DAP)
Project Proposal Format

September 2018
I. GENERAL INFORMATION
Title of the Project

Project Duration: Start date: End Date:
Project Site: Province:
Municipality/City:
Barangay:
Target Beneficiaries: Sectoral grouping (please provide number of beneficiaries for
each applicable grouping):
_____ women’s groups _____ disadvantaged children
_____ persons with disability _____ indigenous peoples
_____ youth _____ LGBT community
_____ urban poor _____ rural communities
_____ upland farmers _____ fisher folks
_____ others (please specify) ___________________________
Gender distribution (please provide number):

_____ Females _____ Males
_____ indefinite /intersex/unspecified
_____ prefer not to say
Total Project Cost:

Amount Requested:
Proponent’s Counterpart:
Other Funding Sources (if
applicable)
Name of Proponent
Organisation:
Office Address:
Primary Contact Person and
Designation
Contact Numbers (landline,
mobile, and fax):
Email address (organisation
and contact person):
Website /social media pages
(if applicable):
II. PROJECT CONCEPT AND DESIGN

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A. Project Description
 Briefly describe the project and identify the issue/s it will address.
 What are the goals and objectives of the project?
 What are the specific anticipated outcomes of the project? What specific activities will be
undertaken, and outputs to be delivered to achieve outcomes?
 What criteria were used in selecting the target beneficiaries? (include brief profile of
beneficiaries)
B. Project Implementation Plan (PIP) and Budget
Complete the form below (use landscape template on page 5 of the document). Kindly refer
to the points below in completing the PIP.
Project Implementation Plan (PIP) Format
Resource Cost Estimate and Fund Source (PHP)

Components Timeframe/ Expected Requirements Grant NGO/PO Other Total
Remarks
and Activities Schedule Outputs and Cost Fund Counterpart Sources Cost
Assumptions (a) (b) (c) (a+b+c)
 Components and Activities - enumerate the project components and specific activities to be
implemented in each component.
 Timeframe/Schedule - indicate when the specific activities will be implemented including
start and completion dates.
 Expected Outputs - identify the target results/outputs expected.
 Resource Requirement - list the significant human and material resources required to
undertake the activities.
 Cost Estimates - provide a costing of all major items/components and the proposed source of
funding.
 As a general rule, the following items are not funded:
- Salaries of permanent staff of the implementing organisation;
- Fees for consultants and advisors, where they constitute a major cost component;
- Grants programs run by other governments or organisations;
- Micro-credit schemes or any other project that involves return of money or loans for
cash;
- Administrative costs not directly related to project implementation;
- International travel as part of the project;
- Purchase or rental of property or land;
- Purchase of vehicles;
- Routine, recurring, and/or running costs including: office rent, electricity, water, phone,
internet etc.;
- Routine maintenance and repairs (including of equipment such as photocopiers,
computers, stoves, fridges, etc.; and
- Commercial ventures (for profit).
C. Repair and Maintenance Plan

2
 What arrangements will be made to meet costs of repair and maintenance? Where will you
get funds for these items?
 Who will have custody of the materials? Where will they be stored?
III. IMPLEMENTATION ARRANGEMENTS AND INSTITUTIONAL CAPABILITY
 Indicate the organisations and individuals (including the beneficiaries) who will be involved
in the proposed project. Does the project involve the participation of marginalised groups?
 Describe their various roles and responsibilities from project planning, implementation,
monitoring and evaluation.
 Provide details of the relevant experience and capability of the proponent in implementing
and managing the project (i.e. track record).
 List of past projects implemented. - If funded, indicate donor and the form of assistance.
 Does the project involve working with children? If yes, the organisation must submit a
current Child Protection Policy to be eligible for funding.
IV. BENEFITS AND JUSTIFICATION
 Enumerate the benefits (outcomes) expected from the project.

 Describe the distribution of benefits among the targeted marginalized groups.
 Discuss the project’s potential impact on social inclusion (including women and/or gender
equality; persons with disability; indigenous peoples, etc.).
 Will the project need additional funding in the future (please provide cash flow projection)?
 For livelihood/income generation activities, discuss the organisation’s guidelines for use of
income derived from the project.
V. SUSTAINABILITY MECHANISM
 What mechanisms does the project have to sustain the benefits after completion?
 Describe practical steps and specific plans to ensure sustainability in terms of
organisational/institutional capacity as well as financial/technical viability of the project.
VI. POTENTIAL RISKS
 Identify real and potential risks associated with the project (risks to women, children and
marginalised groups, political risks, economic risks, environmental risks, other social risks).
 What are the chances of these risks occurring during the life of the project?
 What measures will be implemented to reduce, if not eliminate, these risks?
VII. CHECKLIST OF REQUIRED ANNEXES
 SEC/CDA/DOLE/DSWD Registration Documents (certificate and by-laws)

 Evidence of Availability of Counterpart (notarized)
 Audited Financial (income and expenses) Statement for the past two years (notarized)
 Latest Bank Statement of Account Certificate (photocopy of passbook)
 Letters of Recommendation from Government/Non-Government Organisations involved
with proponent organisation
 Board Resolution designating its authorised representative to represent the organisation and
stating that the organisation is requesting financial assistance from the Embassy
3
 Certificate of good credit standing from any private and government lending institution from
whom the association/cooperative has availed credit.
 If applicable, original certified quotation from three suppliers indicating breakdown for each
item of materials requested, including contact information (landline, mobile numbers, email
address, website, if available)
 If applicable, lay-out or blueprint of proposed project involving construction (e.g., water
system, building)
 If applicable, map/sketch of project site
4
Project Implementation Plan (PIP) Format
Cost Estimate and Fund Source (PHP)

Resource
Components and Timeframe/ Expected Requirements
Remarks
Activities Schedule Outputs and Cost Grant NGO/PO Other
Assumptions Total Cost
Fund Counterpart Sources
(a+b+c)
(a) (b) (c)

2018 Final DAP Project Proposal Format

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DIRECT AID PROGRAM (DAP)

Project Proposal Format

Title of the Project

Gender distribution (please provide number):

Total Project Cost:

II. PROJECT CONCEPT AND DESIGN

B. Project Implementation Plan (PIP) and Budget

Resource Cost Estimate and Fund Source (PHP)

C. Repair and Maintenance Plan

III. IMPLEMENTATION ARRANGEMENTS AND INSTITUTIONAL CAPABILITY

IV. BENEFITS AND JUSTIFICATION

 Enumerate the benefits (outcomes) expected from the project.

VI. POTENTIAL RISKS

VII. CHECKLIST OF REQUIRED ANNEXES

 SEC/CDA/DOLE/DSWD Registration Documents (certificate and by-laws)

Cost Estimate and Fund Source (PHP)

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