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What Do You Mean by Data Processing?: Different Types of Output Files Obtained As "Processed" Data

Data processing is the conversion of data into a usable and desired form, typically through predefined operations either manually or automatically. Most data processing is now done automatically using computers. The processed data can take different forms like text, tables, graphs, images, or other formats depending on the software and method used.

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Vince Charls Amancio Cuizon
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49 views

What Do You Mean by Data Processing?: Different Types of Output Files Obtained As "Processed" Data

Data processing is the conversion of data into a usable and desired form, typically through predefined operations either manually or automatically. Most data processing is now done automatically using computers. The processed data can take different forms like text, tables, graphs, images, or other formats depending on the software and method used.

Uploaded by

Vince Charls Amancio Cuizon
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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What do you mean by data processing?

Data processing is the conversion of data into usable and desired form. This
conversion or “processing” is carried out using a predefined sequence of
operations either manually or automatically. Most of the data processing is done
by using computers and thus done automatically. The output or “processed” data
can be obtained in different forms like image, graph, table, vector file, audio, charts
or any other desired format depending on the software or method of data
processing used.

Different types of output files obtained as “processed” data


 Plain text file – These constitute the simplest form or processed data. Most of
these files are user readable and easy to comprehend. Very negligible or no
further processing is these type of files. These are exported as notepad or
WordPad files.
 Table/ spreadsheet – This file format is most suitable for numeric data. Having
digits in rows and columns allows the user to perform various operations like
filtering & sorting in ascending/descending order to make it easy to
understand and use. Various mathematical operations can be applied when
using this file output.
 Charts & Graphs – Option to get the output in the form of charts and graphs is
handy and now forms standard features in most of the software. This option
is beneficial when dealing with numerical values reflecting trends and
growth/decline. Though there are ample charts and graphs are available to
match diverse requirements there exists situation when there is a need to
have a user-defined option. In case no inbuilt chart or graph is available then
the option to create own charts, i.e., custom charts/graphs come handy.
 Maps/Vector or image file – When dealing with spatial data the option to export
the processed data into maps, vector and image files is of great use. Having
the information on maps is of particular use for urban planners who work on
different types of maps. Image files are obtained when dealing with graphics
and do not constitute any human readable input.
 Other formats/ raw files – These are the software specific file formats which can
be used and processed by specialized software. These output files may not
be a complete product and require further processing. Thus there will need to
perform multiple data processing.
Methods of data processing
1. Manual data processing: In this method data is processed manually without the
use of a machine, tool or electronic device. Data is processed manually, and
all the calculations and logical operations are performed manually on the data.
2. Mechanical data processing – Data processing is done by use of a mechanical
device or very simple electronic devices like calculator and typewriters. When
the need for processing is simple, this method can be adopted.
3. Electronic data processing – This is the modern technique to process data. The
fastest and best available method with the highest reliability and accuracy.
The technology used is latest as this method used computers and employed
in most of the agencies. The use of software forms the part of this type of data
processing. The data is processed through a computer; Data and set of
instructions are given to the computer as input, and the computer
automatically processes the data according to the given set of instructions.
The computer is also known as electronic data processing machine.

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