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    Accounting Section Accounting Section: Checked By: Remarks: Legends

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    Mar Napa
    This document outlines the accounting section requirements for various transactions including: School-Based Feeding Program requirements, Maintenance and Other Operating Expenses requirements, salary requirements for new hires, adjustments, and other payroll-related transactions, as well as requirements for travel reimbursements, overtime pay, and gasoline/toll expenses. It lists the specific documents needed for each transaction type to ensure completeness of documentation for accounting and auditing purposes. All submitted documents will be checked for completeness and marked accordingly.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Accounting Section Accounting Section: Checked By: Remarks: Legends

    Uploaded by

    Mar Napa
    59 views5 pages
    This document outlines the accounting section requirements for various transactions including: School-Based Feeding Program requirements, Maintenance and Other Operating Expenses requirements, salary requirements for new hires, adjustments, and other payroll-related transactions, as well as requirements for travel reimbursements, overtime pay, and gasoline/toll expenses. It lists the specific documents needed for each transaction type to ensure completeness of documentation for accounting and auditing purposes. All submitted documents will be checked for completeness and marked accordingly.

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    CHECKLIST_ACCOUNTING.docx

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    This document outlines the accounting section requirements for various transactions including: School-Based Feeding Program requirements, Maintenance and Other Operating Expenses requirements, salary requirements for new hires, adjustments, and other payroll-related transactions, as well as requirements for travel reimbursements, overtime pay, and gasoline/toll expenses. It lists the specific documents needed for each transaction type to ensure completeness of documentation for accounting and auditing purposes. All submitted documents will be checked for completeness and marked accordingly.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    59 views5 pages

    Accounting Section Accounting Section: Checked By: Remarks: Legends

    Uploaded by

    Mar Napa
    This document outlines the accounting section requirements for various transactions including: School-Based Feeding Program requirements, Maintenance and Other Operating Expenses requirements, salary requirements for new hires, adjustments, and other payroll-related transactions, as well as requirements for travel reimbursements, overtime pay, and gasoline/toll expenses. It lists the specific documents needed for each transaction type to ensure completeness of documentation for accounting and auditing purposes. All submitted documents will be checked for completeness and marked accordingly.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 5

    ACCOUNTING SECTION

    ACCOUNTING SECTION

    SBFP REQUIREMENTS
    MOOE REQUIREMENTS
    Liquidation Report
    Cash Disbursement Register Liquidation Report
    Purchase Request Cash Disbursement Register
    Purchase Order Official Receipts/Cash Invoice/Sales
    Official Receipts/Cash Invoice/Sales Invoice Invoice
    BIR Forms 2306 / 2307 BIR Forms 2306 / 2307
    Canvass Narrative Report
    Inspection and Acceptance Report Summary of Tax Withheld
    Approved Work and Financial Plan Photocopy of Order of Payment w/ OR
    Approved Action Plan
    20 Days Menu Cycle If Applicable:
    Form 1 (Master List Beneficiaries for SBFP) Canvass from 3 supplier (for purchases
    Form 2 (SBFP List of Schools) Php 1,000.00 and above)
    Inventory Custodian Slip (for non-
    Form 3 (Summary of Beneficiaries and Start of
    consumable items eg. Printer etc)
    Feeding)
    Inspection and Acceptance Report
    Form 4 (Record of Daily Feeding)
    Program of Works (Materials +Labor= P
    Pictures of Purchased Goods and on-going
    10,000.00 and above) signed by Municipal
    feeding
    Engineer or DepEd Division of Cavite
    Narrative Report
    Engineer
    Summary of Tax withheld
    Payroll and DTR - Labor (35% of Gross
    Photocopy of Order of Payment w/ OR Amount of Materials)
    Pictures of Purchased Good (with date and
    If Applicable: signed by Property Custodian, Teacher's
    Quotation (for Php 1,000,000.00 and above) President & PTA President)
    Bids and Award Committee (BAC Resolution) Pictures of Repair & Materials (Before,
    Abstract of Canvass During, After) (with date and signed by
    Abstract of Quotation Property Custodian, Teacher's President &
    Payroll and DTR (Helper and Cook) PTA President)
    Payroll, DTR and Contract of Service (JO)

    Checked by: Remarks: C Reimbursement of Traveling (Senior


    INC HS)
    Legends: Appearance
    C - Complete Travel Order
    INC - Incomplete Memorandum (Training/Seminar)
    Certificate of Travel Completed
    Itinerary of Travel

    Checked by: Remarks: C


    INC
    Legends:
    C - Complete
    INC - Incomplete
    ACCOUNTING SECTION ACCOUNTING SECTION

    FIRST SALARY REQUIREMENTS NEXT SALARY REQUIREMENTS


    (ORIGINAL)
    Approved Appointment (signed by Approved Appointment (signed by
    SDS) SDS)
    1ST Day of Service DTR (signed by Employee & School
    DTR (signed by Employee & School Head)
    Head)
    Oath of Office
    Assets and Liabilities (SALN) Checked by: Remarks:
    1902/2305 (received by BIR) C
    Photocopy of ATM
    Photocopy of BP # INC
    Legends:
    Photocopy of Philhealth # (MDR)
    C - Complete
    Photocopy of Pag Ibig # (MDF)
    INC - Incomplete

    ACCOUNTING SECTION
    Checked by: Remarks:
    C
    INCLUSION TO RPSU (NEW TEACHERS)
    INC
    Legends: Approved Appointment (signed by
    C- CSC)
    Complete Approved Appointment of the
    INC - Incomplete Incumbent up to the last
    Photocopy of Plantilla
    1902/2305 (received by BIR)
    ACCOUNTING SECTION Photocopy of ATM
    Photocopy of BP #
    FIRST SALARY REQUIREMENTS Photocopy of Philhealth # (MDR)
    (REEMPLOYMENT) Photocopy of Pag Ibig # (MDF)

    Approved Appointment (signed by


    SDS)
    1ST Day of Service Checked by: Remarks:
    DTR (signed by Employee & School C
    Head)
    1902/2305 (received by BIR) INC
    Photocopy of ATM Legends:
    Photocopy of BP # C-
    Photocopy of Philhealth # (MDR) Complete
    INC - Incomplete
    Photocopy of Pag Ibig # (MDF)

    Checked by: Remarks:


    C

    INC
    Legends:
    C - Complete
    INC - Incomplete
    ACCOUNTING SECTION
    ACCOUNTING SECTION
    FOR SALARY ADJUSTMENT TO RPSU
    (PROMOTION / RE-CLASSIFICATION / STEP MATERNITY PAY
    INCREMENT)
    Special Order (SO)
    Approved Appointment (signed by CSC) Application for Reinstatement
    Approved Appointment of the Incumbent up to Birth certificate of children
    the last Medical Certificate (Fit to work)
    Photocopy of Plantilla
    Approved Form 6
    Latest Payslip
    Medical Certificate (Medical Abstract)
    Approved NOSI (Step Increment)
    Computation of Maternity Leave
    Print screen of email to
    aao_caviteprov@yahoo.com (GSIS ARA form C)
    Checked by: Remarks:
    C
    Checked by: Remarks: C
    INC
    Legends: INC
    Legends:
    C - Complete
    INC - Incomplete C - Complete
    INC - Incomplete
    ACCOUNTING SECTION

    SALARY DIFFERENTIAL ACCOUNTING SECTION


    (PROMOTION / RE-CLASSIFICATION /
    STEP INCREMENT) OVERTIME PAY
    (DO)
    Approved Appointment (signed by
    CSC) Authority to render overtime work
    DTR (signed by Employee & School Photocopy of Log sheet
    Head) Photocopy of Attendance sheet from
    Payslip or Payroll(from the month of the guard (if weekend)
    promotion to 1ST month of adjustment Photocopy of Memo (if due to DepEd
    Programs/ Activities)
    Approved NOSI (Step Increment)
    Checked by: Remarks:
    Checked by: Remarks: C
    C
    INC
    Legends:
    INC
    Legends: C - Complete
    C - Complete INC - Incomplete
    INC - Incomplete
    ACCOUNTING SECTION ACCOUNTING SECTION

    REIMBURSEMENT OF TRAVELING REIMBURSEMENT OF GASOLINE/TOLL


    (DO) EXPENSE
    (DO)
    Travel Order signed by SDS / Regional
    Director Official Receipts
    Memorandum Driver's Trip Ticket
    Certificate of Appearance Certification
    Official Receipt (fare/reg fee/hotel
    accommodation)
    Duly accomplished RER (if van hire)
    Checked by: Remarks:
    C

    Checked by: Remarks: INC


    C Legends:
    C - Complete
    INC INC - Incomplete
    Legends:
    C - Complete
    INC - Incomplete

    ACCOUNTING SECTION

    PROCESSING OF CASH ADVANCE


    ACCOUNTING SECTION (DO)

    REIMBURSEMENT OF FOOD EXPENSE Approved Budget Proposal (for


    (DO) trainings and seminars)
    Approved Job Order (for repair of gov't
    Official Receipts vehicle)
    Memorandum / Notice of Meetings Approved Quotation/Estimates (for
    Attendance Sheet (duly accomplished purchase of supplies)
    by participants) Approved Travel Order (for individual
    seminars/training)
    Memorandum

    Checked by: Remarks:


    C
    Checked by: Remarks:
    INC C
    Legends:
    C - Complete INC
    INC - Incomplete Legends:
    C - Complete
    INC - Incomplete
    ACCOUNTING SECTION

    PAYMENT FOR SEMINAR/TRAINING


    VENUE
    (DO)

    Approved and duly signed contract


    Statement of Account
    Training Design together with
    memorandum
    Canvass
    Attendance Sheet (duly accomplished
    by participants)

    Checked by: Remarks:


    C

    INC ACCOUNTING SECTION


    Legends:
    C - Complete PAYMENT FOR SUPPLIER
    INC - Incomplete (DO)

    Purchase Request
    Purchase Order
    ACCOUNTING SECTION Abstract of Canvass (from 3 diff
    suppliers)
    SALARY OF JOB ORDER EMPLOYEES Quotation
    (DO) Inspection and Acceptance Report
    Bids and Awards Committee (BAC
    DTR (signed by Employee & Immediate Resolution)
    Supervisor) Contract
    Job Order Contract (for newly hired)
    Monthly Accomplishment Report
    Photocopy of log sheet /printout of
    biometric (for deployed personnel) Checked by: Remarks: C

    INC
    Legends:
    C - Complete
    Checked by: Remarks: INC - Incomplete
    C

    INC
    Legends:
    C - Complete
    INC - Incomplete

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