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Excel Assignment

1. Excel is a powerful tool for organizing and analyzing data in a grid of cells that can contain numbers, text, or formulas. Basic tasks include entering data, using AutoSum to add cells, creating simple formulas, formatting numbers, analyzing data with Quick Analysis tools, and presenting data in charts. 2. Key steps are opening a new workbook, entering data into cells, applying formulas, formatting as currency, using Quick Analysis for totals, charts and other visualizations, and saving the workbook. 3. Mastering the basics of cells, formulas, formatting, and visualizations in Excel provides a foundation for unlocking its full potential to extract meaning from data.

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Joel Rivera
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
68 views

Excel Assignment

1. Excel is a powerful tool for organizing and analyzing data in a grid of cells that can contain numbers, text, or formulas. Basic tasks include entering data, using AutoSum to add cells, creating simple formulas, formatting numbers, analyzing data with Quick Analysis tools, and presenting data in charts. 2. Key steps are opening a new workbook, entering data into cells, applying formulas, formatting as currency, using Quick Analysis for totals, charts and other visualizations, and saving the workbook. 3. Mastering the basics of cells, formulas, formatting, and visualizations in Excel provides a foundation for unlocking its full potential to extract meaning from data.

Uploaded by

Joel Rivera
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Basic tasks in Excel 2013

Excel is an incredibly powerful tool for getting meaning out of vast amounts of data. But it also works
really well for simple calculations and tracking almost any kind of information. The key for unlocking
all that potential is the grid of cells. Cells can contain numbers, text or formulas. You put data in your
cells and group them in rows and columns. That allows you to add up your data, sort and filter it, put
it in tables, and build great-looking charts. Let’s go through the basic steps to get you started.

Create a new workbook

Excel documents are called workbooks. Each workbook has sheets, typically called spreadsheets. You
can add as many sheets as you want to a workbook, or you can create new workbooks to keep your
data separate.

1. Open an Excel Workbook

2. Double click the Blank workbook.

Enter your data exactly like the example provided


1. Click an empty cell. For example, cell A1 on a new sheet.

Cells are referenced by their location in the row and column on the sheet, so cell A1 is in the first row
of column A.

2. Type text or a number in the cell (information form example sheet).

3. Press Enter or Tab to move to the next cell.

Use AutoSum to add your data

When you’ve entered numbers in your sheet, you might want to add them up. A fast way to do that
is by using AutoSum.
1. Select the cell below the total box (your goal is to get the total for Rent, Gas & Water)

2. Click Home > AutoSum, or press Alt+=.

AutoSum adds up the numbers and shows the result in the cell you selected.

Do this for each row of numbers.

Create a simple formula

Adding numbers is just one of the things you can do, but Excel can do other math too. Try some
simple formulas to add, subtract, multiply or divide your numbers.

1. Select the first cell under the Play Cell column. Type an equal sign (=). That tells Excel that this cell will
contain a formula.

2. Type a combination of numbers and calculation operators, like the plus sign (+) for addition, the minus
sign (-) for subtraction, the asterisk (*) for multiplication, or the forward slash (/) for division.

For example, enter =2+4 in the first cell and press enter, enter =4-2 in the cell below that one and
press enter, enter =2*4 in the following cell and press enter. Finally, enter =4/2 in the last box and
press enter.

3. That runs the calculation.

Apply a number format

To distinguish between different types of numbers, add a format, like currency, percentages, or
dates.

1. Select all the numerical values in the worksheet (except the Play Cell).

2. Click Home > Arrow next to General.


3. Pick a currency format.

If you don’t see the number format you’re looking for, click More Number Formats.

Add meaning to your data

1. Select your data by clicking the first cell and dragging to the last cell in your data (Do not include the
Play Cell).

2. Click the Quick Analysis button in the bottom-right corner of the selection (see following page).
3. Click Formatting, move your cursor to the Icon Set button so you can see how your data will look. Click
the button.

Show totals for your numbers

Quick Analysis tools let you total your numbers quickly. Whether it’s a sum, average, or count you
want, Excel shows the calculation results right below or next to your numbers.

1. Select the cells that contain numbers (do not include the Play Cell values).

2. Click the Quick Analysis button in the bottom-right corner of the selection.

3. Click Totals, move your cursor across the sum button to see the calculation results for your data, and
then click the sum button to apply the totals (see following page).
Show your data in a chart

The Quick Analysis tool recommends the right chart for your data and gives you a visual presentation
in just a few clicks.

1. Select all cells except the Play Cells in your chart.

2. Click the Quick Analysis button that appears in the lower-right corner of your selection.

3. Click Charts, move across the recommended charts to see which one looks best for your data, and then
click the one that you want.

NOTE Excel shows different charts in this gallery, depending on what’s recommended for your
data.

Save your work


1. Click the Save button on the Quick Access Toolbar, or press Ctrl+S.

If you’ve saved your work before, you’re done.

2. If this is the first time, go on to complete the next steps:

1. Under Save As, pick where to save your workbook, and then browse to a folder.

2. In the File name box, enter a name for your workbook.

3. Click Save to finish.

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